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HomeMy WebLinkAboutPK PACKET 12122005CITY OF ST. ANTHONY PARKS COMMISSION AGENDA December 12, 2005 7:00 P.M. Conference Room I. CALL TO ORDER. II. ROLL CALL. III. APPROVAL OF JUNE 13, 2005 PARKS COMMISSION MINUTES. IV. PRESENTATION FROM CLOSE LANDSCAPE ARCHITECTURE REGARDING FEEDBACK FROM EMERALD PARK OPEN HOUSE ON SEPT. 28, 2005/DESIGN PRESENTATIONS. V. OVERALL PARK SYSTEM DISCUSSION/COMMENTS. VI. REPORTS: A. Community services B. School Board C. Sports Boosters VII. OTHER BUSINESS. 2006 PARK COMMISSION MEETING SCHEDULE March 13, 2006 June 12, 2006 September 11, 2006 December 11, 2006 CITY OF ST. ANTHONY l PARKS COMMISSION MEETING MINUTES 5 June 13, 2005 6 7:00 p.m. 7 Conference Room 8 9 10 I. CALL TO ORDER 11 Chair Koehntop called the meeting to order at 7:00 p.m. and welcomed everyone in attendance. 12 13 II. ROLL CALL. 14 Present: Chair Doug Koehntop, Vice Chair Erich Young, Commissioners 15 Colleen Hallada, Daniel Ganley, and Michael Sholl. 16 17 Absent: None. 18 19 Also Present: Public Works Director Jay Hartman; Representative from the 20 School Board Denise Dunn; Sports Booster Representative Ted 21 Severson, and Close Landscape representatives Bob Close, and 22 Jean Garbarini. 23 24 HI. APPROVAL MARCH 14, 2005 PARKS COMMISSION MINUTES 26 Motion by Commissioner Young, second by Commissioner Hallada, to approve the March 14, 2005 27 Parks Commission meeting minutes. 28 29 Motion carried unanimously. M4 31 IV. CLOSE LANDSCAPE TO PRESENT FUTURE PARK IMPROVEMENTS REGARDING 32 EMERALD PARK 33 34 Chair Koehntop stated that it was determined that the Parks Commission should look at Emerald Park in 35 terms of upgrading its usage and appearance. Three firms were interviewed for their qualifications, and 36 Close Landscape Architects was chosen. 37 38 Mr. Close gave a background on his company. He said he founded the company in 1977. The company 39 is located in the Minneapolis Warehouse District. There are eleven employees; seven of which are 40 licensed and three are in training. The company handles a variety of projects, from residential to urban 41 design and planning to park design. He said they have been working extensively with the Minneapolis 42 Park and Recreation Board since 1988. They were located in St. Paul until a few months ago, and have a 43 good relationship with the Parks Board of St. Paul. He said they handle a lot of neighborhood parks. 44 They also handle many neighborhood parks, including some for suburban communities. He said they 45 understand that there are multiple uses and have suggestions on how to handle that. He mentioned the other parks they have worked on and displayed some pictures of them. In Wolf Park in St. Louis Park, r. there was a lot of storm water that needed to be managed, and they handled that. Another of the parks 48 they worked on was previously a landfill, so contamination was an issue to be dealt with. Parks Commission Meeting Minutes June 13, 2005 Page 2 2 Ms. Garbarini noted she worked on the WSBN, which won a landscape architecture award. Though it is 3 not a public facility, it was a difficult process to go through in terms of neighbors in the area. There 4 were a lot of native plants to work around, and it was an involved project. 5 6 Mr. Close added the notion of what everyone thought would be a storm water hole became a property 7 that actually raised values. 9 Ms. Garbarini displayed photos of Emerald Park. It is surrounded on three sides by homes. A lot of the 10 vegetation is valuable. The play equipment and water feature will be coming out. There are valuable 11 spaces existing that they would not want to remove such as the ball area and picnic area. She said they 12 understand some lighting may need to be added and they recognize it could be an issue with neighbors. 13 They will work with the neighbors on the parking spaces to determine whether they should stay or if it 14 should become green space. 15 16 Mr. Close indicated they are ready to enter discussions with the Board and the residents to move 17 forward. 18 19 Commissioner Ganley asked what kind of soils are at the park, and what unique challenges, if any, may 20 they present. Mr. Close answered the topography does nice things for containing the park. However, 22 they are not familiar with the soils yet. The plants seem to be doing well. 23 Commissioner Ganley questioned whether they use a lot of plants in their work. Mr. Close said it 24 depends on what is existing in the park. There are ways to be careful about valuable trees. 25 26 Commissioner Ganley inquired whether the elevations could be an issue. Mr. Close responded if the 27 existing plants are healthy, they are a given, and they work with them. In places where the plants are not 28 healthy, it would make sense to reshape the soil and they would work with that. 29 30 Chair Koehntop asked if in Mr. Close's experience with land of this size, would it be better to clear it off 31 and start from scratch. He mentioned the building is one of the issues, and it could use some updating. 32 33 Public Works Director Hartman stated to replace that building would be relatively cheap. It is 34 something we could look at in the planning. 35 36 Mr. Close said the building does seem to divide the park. It should be determined how long the park 37 should be renovated for. It is good to think big, he said, and work within the realities of budget. At the 38 outset, they will encourage the Commission to think big and of the long-range potential to this facility. 39 40 Ms. Garbarini noted they usually create several concepts and designs for consideration. 41 1 Commissioner Ganley asked how they would involve the neighbors in a dialog. Ms. Garbarini answered many times they have open houses and invite the residents, and ask them what they would like to see. 44 Also, many times mailers would be sent to people in the area or they would advertise in the local paper. Parks Commission Meeting Minutes June 13, 2005 Page 3 1 Mr. Close added that they do rely on the City to help them communicate with the neighborhood. They 2 like to start the process by holding a hearing. People who have taken the time to talk to us about it have 3 the input. They would bring alternative ideas back to the people and allow them to react to them. 4 Oftentimes, people will take parts of different designs and the result is a hybrid design. 5 6 Public Works Director Hartman stated the same process of open houses that was used for Central Park 7 and the new Public Works Facility would be used for Emerald Park. When Central Park was being 8 developed, they were handing out flyers at Village Fest, and something similar would be done. He said 9 as far as the water feature, they are not opposed to having one, but would like to raise the bar of what is 10 there. He said if they were looking at a new water feature, they would look at something that would be 11 different from the pools. 12 13 Vice Chair Young noted that as the park is currently constructed, there are definitely two uses. He 14 questioned whether that would change in future plans. Ms. Garbarini stated the vegetation is one side of 15 the park. She said they would consider what the major uses are. 16 17 Mr. Close pointed out that it is limited space, and because of the location of the building, he suggested 18 there is an opportunity for the building to come to one side or another. This would provide more of a 19 flow through the park. 20 Discussion took place of what the park was used for as far as sports. Sports Booster Representative LL Severson said there has been some parking on the street. Commissioner Sholl stated the parking lot gets 23 filled during the hockey season. 24 25 V. DISCUSSION OF PRESENTATION. 26 27 Chair Koehntop stated that he will present to the Council the following night the recommendation that 28 Close Architects be hired to renovate Emerald Park. 29 30 Vice Chair Young suggested to emphasize the amount of money the park brings in to help determine the 31 amount of renovation. 32 33 Chair Koehntop said he would propose that Close Architects submit as broad a plan as possible. 34 35 Commissioner Ganley questioned how this company was selected over the others. Chair Koehntop 36 explained there was a subcommittee that interviewed three firms. It was unanimous that Close 37 Architects would fit the needs of the park the best. They have the experience in the city with the 38 Holding Ponds and have a lot of experience in this area. It was a clear choice. 39 40 VI. REPORTS. 41 a' A. Community Services. 44 None. Parks Commission Meeting Minutes June 13, 2005 Page 4 2 B. School Board. 3 4 School Board Representative Diane Dunn provided the Commission with the following update: 5 • 121 students graduated on June 3, 2005. 6 • Police revision work is ongoing. 7 • Waiting to hear from the legislature what kind of funding will be offered next year. They 8 are still in special session. 10 C. Snorts Boosters. 11 12 Sports Booster Representative had no report. 13 14 Chair Koehntop stated he lives behind the practice football field, which is also used for soccer. He noted 15 when there is a heavy rain, it can get messy for the players. 16 17 Sports Booster Representative Severson replied that people do try to keep an eye on that. They are good 18 about communicating any issues. However, the field does have good drainage. 19 20 VII. OTHER BUSINESS. 22 Lisa McGinty stated she had a complaint regarding the Pavilion and Park Building. She rented it the 23 previous Friday (June 10, 2005) for a graduation open house. There was no electricity. There were no 24 plugged in phones and no contact telephone numbers. She contacted the Fire Department, and they 25 could not open the door to the circuit breakers. They did finally get power about 6:00 p.m., but the party 26 had started at 5:00 p.m. The food wasn't hot until 7:00 p.m., and the party ended at 8:00 p.m. She said 27 she is not impressed at all with the Park Building. 28 29 Commissioner Ganley said others have had comments about the Pavilion area. The drop off area is 30 difficult. The gate is closed so you have to take everything down the stairs. Bringing elderly people is 31 difficult, since it is inaccessible. He said he understands why the gate is in place, and why it has to be 32 locked, but it is a difficulty. He noted the power issue has happened before. Plugging in two crockpots 33 and a coffee pot should not trip the breakers. 34 35 Vice Chair Young Erich apologized on behalf of the Parks Commission. He acknowledged a number to 36 call for help should be posted. 37 38 Ms. McGinty said there seems to be lighting in the Pavilion area, and there were no switches in the 39 Pavilion area. It was difficult to clean up after the party because it was dark. Public Works Director 40 Hartman said he had it looked at earlier in the day. He noted it is on a timer. 41 Commissioner Ganley commented it is an administration issue and a use issue. Parks Commission Meeting Minutes June 13, 2005 Page 5 Vice Chair Young asked if she had much response from the City to her complaint. Ms. McGinty said she was told to come to this meeting to discuss the issue. 4 Chair Koehntop said he appreciated her letting the Commission know about the situation. 5 6 Commissioner Ganley suggested there may be room for changes down the road, or at least a dialogue 7 can be created around the pavilion issue. 8 9 Chair Koehntop questioned who has access to the key to open the gate. Public Works Director Hartman 10 responded that it must be scheduled in advance through Public Works. He said the goal was to eliminate 11 vehicles, since they have caused damage previously. 12 13 Vice Chair Young commented that if the Pavilion is going to be rented, the customer must be serviced. 14 15 Chair Koehntop commented it is serving its purpose. People like it and it is a neutral location. There are 16 some glitches to work out. The power has to be reliable. He said he had two roasters and a coffee pot 17 and he had no issues with the power going out. 18 19 Public Works Director Hartman will have someone check the circuitry and see if there are too many 20 wires on an outlet. 22 Sports Boosters Representative Severson said he saw a car drive around the school parking lot and stop 23 at the Pavilion. It was dusk, and their lights were on. He noted many people drive there, under the 24 impression there is a through street, and there is not. He said he was concerned because there is no room 25 to tum around. They had to back up to get out of the area. He suggested discussing this issue in the 26 future. 27 28 Chair Koehntop asked if School Board Representative Dunn had asked the School Board to install a 29 partial gate. She said she will bring up the issue at a meeting. 30 31 VIII. ADJOURNMENT. 32 33 Motion by Commissioner Ganley, second by Commissioner Sholl, to adjourn the meeting at 7:49 p.m. 34 35 Motion carried unanimously. 36 37 Respectfully submitted, 38 39 Chris Moksnes 40 TimeSaver Off Site Secretarial, Inc. landscape architecture Memo Date: November 10, 2005 To: Jay Hartment, City of St. Anthony From: Jean Garbarini, Close Landscape Architecture Re: Emerald Park Work Scope Following is a summary of the scope that we discussed yesterday, and a schedule for the project. Please let me know if you'd like to make any revisions. Parks Commission Meeting December 12, 2005 This meeting will be a presentation by Close Landscape Architecture. Close will have the following materials for presentation: Up to two plan concepts for the layout of the park. Supporting graphics.to describe key features in the park. (Jay — we talked about a cost estimate here, but I'm having second thoughts and think it might be.more appropriate to present the cost estimate once we have a final plan concept selected.) I will be sure to run the estimate by you and the commission prior to the neighborhood Open House. Final Plan Presentation City Council Meeting January, 2006 Close Landscape Architecture will present the final plan, with comments from the open house incorporated if necessary. Supporting graphics will also be presented along with a cost estimate. Open House February/March, 2006 This open house will be an opportunity to present the preferred plan to the neighborhood for comment. Close Landscape Architecture will give a formal presentation to the neighborhood at the beginning of the open house, and will take comments and questions. There will be -additional opportunities for the neighborhood to have discussions with CLA staff and Park Commission members after the presentation. Close will have the following materials for presentation: One preferred plan concept plan — a colored/rendered plan Supporting graphic materials such as sections, elevations, photographic images, etc. Itemized cost estimate §$) \|(|||\ * |® ` 5 a /!,!. §ƒ/(/ %| f \ September 28a' Emerald Park Open House Notes 1. Park used to be an apple orchard 2. Issue with grading on north end of park 3. Need more places to sit in the park 4. Better children's play area - path for big wheels 5. Would like walking paths all the way around the park for the older generation 6. Need paths cleared on all sides to the warming house 7. Better playground equipment 8. Something other than pea gravel under the play structure 9. Would like a water splash feature 10. Winter use - skating is important 11. Make the park more functional in the summer. It's successful in the winter 12. Would like a water splash feature for the children 13. Trim the trees 14. Would like an open air structure for picnicking 15. Install a better net for airborne pucks 16. Rubber surface for playground is preferred 17. Open air pavilion would get a lot of use 18. Improve the seating and dugouts around the ballfields - erosion looks bad 19. Parking lot is not necessary 20. Castle Heights playground is seen as a positive model 21. The park needs a parking lot - don't remove 22. Accommodate Frisbee golf 23. Make sure you protect the trees - plant two trees for every one removed 24. Provide a variety of play options for kids 25. Provide better lighting in the park 26. Make the plantings and lighting more interesting 27. Can we have a sledding hill? 28. Meeting place for neighborhood night out 29. Garden with flowers 30. Ice stinks in the spring 31. Kids use the rink and softball field - very popular 32. Need parking lot for winter skating 33. Need walking path lighting 34. Add benches and walking path 35. Water spray feature would be popular with kids - like Central Park 36. Keep BB V2 court. Emerald Park Open House Comment Sheets: 1. My kids would like newer and different playground equipment, more variety of trees — something to replace the ash trees — the pines are quite popular, kids love to climb in them. Also, better sidewalks. 2. Maintain or expand the parking lot. Walking/bike paths are needed. Keep the ice hockey rink. Get rid of the pea rock I hate it! Better walking trails — save the basketball court. 3. Update the playground equipment, basketball court needs smooth surface, need sidewalk that cuts through the entire park and is cleared after snowfalls in winter, remove unused wading pool, add a water fountain, add parking. PARKS COMMISSION CONTACT INFORMATION Updated February 28, 2005 Name Term End Date Colleen Hallada 12/06 2906 Crestview Dr. St. Anthony, MN 55418 Doug Koehntop 12/07 3408 Skycroft Drive St. Anthony, MN 55418 Dan Ganley 12/05 3201 Wendhurst Avenue St. Anthony, MN 55418 Erich Young 12/06 3113 Rankin Road St. Anthony, MN 55418 Michael Shell 12/07 3428 Harding Street St. Anthony, MN 55418 Staff Liaison: Jay Hartman, Public Works Director City Hall: 612-782-3314 Fax: 612-782-3302 E -Mail: jhartman@ci.saint-anthony.mn.us _ F:\Planning Commission\Park Commission\parkaddress.doc CITY OF ST. ANTHONY VILLAGE PARKS COMNIISSION BY-LAWS 1. A schedule of meeting dates shall be established and changed or altered at any regularly scheduled meeting. One regular meeting date is established each month on the first Monday at 7:00 p.m. in the Council Chambers. 2. Additional meetings may be held at any time upon the call of the Chair or by a majority of the voting members of the Parks Commission or upon request of the City Council following at least twenty-four hours notice to each member of the commission and adhering to the requirements of the Open Meeting Law. The Commission at its first regular meeting in January of each year shall elect a Chair and Vice -Chair. 4. The duties and powers of the members of the Parks Commission shall be as follows: a. Chair: i. Preside at all meetings of the Parks Commission. ii. Call, amend, or cancel meetings of the Parks Commission in accordance with the by-laws. iii. Review agenda before scheduled meeting with Staff. b. Vice -Chair: i. During the absence, disability, or disqualification of the Chair, the Vice - Chair shall exercise or perform all the duties and be subject to all the responsibilities of the Chair. C. Secretary: i. Record the proceedings of all meetings. 5. Matters referred to the Parks Commission by the City Council shall be placed on the calendar for consideration and action at the first meeting of the Parks Commission after such referral. 6. Four members of the Parks Commission shall constitute a quorum for the transaction of business. Reconsideration of any decision of the Parks Commission may be had when the interested party for such reconsideration makes a showing - satisfactory to the Chair and/or City Manager - that without fault on the part of such parry, essential facts were not brought to the attention of the Parks Commission. 8. Roberts Rules of Order are hereby adopted for the government of the Parks Commission in all cases not otherwise provided for in these in these by-laws. The by- laws can be amended at any meeting by a vote of the majority of the entire membership CITY OF ST. ANTHONY COUNCIL MEETING OF MAY 26, 1998 Motion to amend Ordinance 1998-009. 306.02 Membership. The Parks Commission will consist of nine members, six voting and three non-voting, all of whom will be residents of the City of St. Anthony. Six of the nine will be appointed by affirmative vote of a majority of the members of the St. Anthony City Council. There will be three non-voting liaison members, each appointed by their respective organizations. The three liaisons will be appointed by the School Board of District 282; St. Anthony Community Services; and, the Sports Boosters of St. Anthony Village. The three liaison members will serve at the pleasure of their respective organizations and can be replaced at any time. 306.03 Terms of Office. Members appointed by the City Council will serve three year terms. The first Parks Commissioners will be appointed as follows: 2 members 1 year term 2 members 2 year term 2 members 3 year term L. CITY OF ST. ANTHONY ORDINANCE 1998-009 AN ORDINANCE ESTABLISHING A PARKS COMMISSION BY ADDING SECTION 306 TO THE 1993 CODE OF ST. ANTHONY ORDINANCES The City Council of the City of St. Anthony hereby ordains: Section 1. Section 306 -Parks Commission will read as follows: SECTION 306 - PARKS COMMISSION 306.01 Purpose. The City of St. Anthony does now operate and maintain public parks for the benefit and pleasure of its residents. A City Parks Commission is hereby established to advise the City Council regarding the promotion of the systematic, comprehensive and effective development of park facilities necessary for the overall health, ability and well being of City residents of all ages. 306.02 Membership. The Parks commission will consist of 7 voting members, all of whom will be residents of the City appointed by affirmative vote of a majority of the members of the St. Anthony City Council. 306.03 Terms of Office. Members shall serve three year terms. The fust Commission shall be appointed as follows: 2 members................................1 year terms 3 members................................2 year terms 2 members................................3 year terms Thereafter, members shall be appointed to three year terms when the original term of office expires, except where a vacancy occurs in the middle of a term. In which case, the appointment will be for the duration of the unexpired term. Members of the Parks Commission shall be residents of the City of St. Anthony throughout their term of office. 306.04 Vacancies. Any of the following will cause the office of a Parks Commission member to become vacated: (a) Death. (b) Disability or failure to serve. (c) Removal of legal resident from the City. (d) Resignation in writing. (e) Failure to uphold the oath of office. (f) Failure to attend 4 or more scheduled meetings of the Parks Commission in a calendar year, unless waived by the City Council after a written request from the Parks Commission Member. The City will publish an open invitation to all residents interested in serving on the Parks Commission to inform the city Manager in writing of their interest and desire to be interviewed for a seat on the Parks commission. 306.05 Compensation. The Parks Commission members will serve without compensation. 306.06 Powers and Duties. The powers and duties of the Parks Commission shall be as follows: (a) To prepare, revise, and maintain a comprehensive, long-term plan for the redevelopment of parks within the city. This plan shall be viewed as a working document that serves as a framework and reference to future redevelopment. (b) To make recommendations to and advise the City council and Staff regarding park issues and ideas. (c) To establish priorities and recommend a phasing plan and schedule for implementing innovative park improvements, renovations and plans. (d) To work with other Communities to explore cooperative arrangements to develop connecting routes in the form of bikeways, walking paths and corridors of green space wherever possible. (e) To investigate funding sources, including requests for increases in the City budget, designated for parks and green spaces. (f) To seek new areas for additional parks, natural areas, walking paths, bikeways and green space corridors. (g) To generate community involvement in the development of parks and their elements. (h) To review and recommend revisions to the operation and maintenance of City Parks. (i) To periodically review, re-evaluate and update the comprehensive park plan to reflect current and future park needs of the City. 306.07 Council Action without Recommendation of the Parks Commission If a matter is referred to the Parks Commission and if no recommendation is transmitted by the parks Commission to the council after referral to the Parks Commission, the Council make take action without such recommendation. 306.08 Requests. All requests shall be submitted to the Planning Commission for review before the request is submitted to the City Council. 306.09 Staff Liaison. The Public Works Director or designee will be the Staff Liaison to the Parks Commission. First Reading: May 12, 1998 Second Reading: May 26, 1998 Adopted: Mayor ATTEST: City Clerk Publish: St. Anthony Bulletin /t MEMORANDUM DATE: April 20, 1998 TO: Michael J. Mornson, City Manager FROM: Kim Moore -Sykes, Management Assistant I / ITEM: Parks Commission Ordinance Language In response to the recommendations by the Parks Task Force, the following information was provided by the League of Minnesota Cities research department. City of Braham Park Board with 3 members; staggered 2 - year terms. No Compensation. City of Coon Rapids Park & Recreation Commission with 9 members; terms unknown. No Compensation. City of Dassel Park & Recreation Advisory Commission with 6 members; staggered 2 -year terms. No Compensation but will be reimbursed for expenses with Council approval. City of Falcon Heights Parks & Recreation Commission with 9 members; staggered 3 -year terms and limit of 2 terms. No Compensation but will be reimbursed for expenses with Council approval. City of Fosston Parks & Recreation Board with 5 members; staggered 3 -year terms. No Compensation. Town of Lent Park Commission with 5 members; staggered 3 -year terms. Compensation as determined by the Town Board. City of Lexington Park Board with 5 members; staggered 3 - year terms. No Compensation. City of Ortonville Park & Recreation Board with 7 members; staggered 3 -year terms. No Compensation. City of Princeton Park & Recreation Advisory Board with 7 members; staggered 3 -year terms. No Compensation. City of St. Francis Park Commission with 7 members; staggered 3 -year terms. Compensation established by City Council. City of Shakopee Park & Recreation Advisory Board. Ordinance did not state membership, term, or compensation. City of Wabasha Park Board with 3 members; staggered 3 - year terms. No Compensation.