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HomeMy WebLinkAboutPK PACKET 02092004CITY OF ST. ANTHONY PARKS COMMISSION AGENDA February 9, 2004 7:00 P.M. Conference Room I. CALL TO ORDER, II. ROLL CALL. M. APPROVAL OF NOVEMBER 10, 2003 PARKS COMMISSION MINUTES. IV. WELCOME NEW PARKS COMMISSION MEMBERSANTRODUCTIONS. V. REPORTS: A. Community Services B. School Board C. Sports Boosters VI. OTHER BUSINESS. E VII. ADJOURNMENT. f I J I i CITY OF ST. ANTHONY 7, PARKS COMMISSION MEETING MINUTES 4 5 November 10, 2003 6 7:00 p.m. 7 Conference Room 9 10 I. CALL TO ORDER. 11 Chair Jindra called the meeting to order at 7:00 p.m. and welcomed everyone in attendance. 12 13 II. ROLL CALL. 14 Present: Chair Carol Jindra, Vice Chair Doug Koehntop, Commissioners 15 Colleen Hallada, Jan Jenson, and George Wagner. 16 17 Absent: Commissioners Daniel Ganley, Julie Gebhardt, City Council 18 Member Amy Sparks, and Representative from Community 19 Services. 20 21 Also Present: Public Works Director Jay Hartman; Representative from Sports 22 Boosters Dave Halstengaard; Representative from the School 23 Board Denise Dunn; Independent Contractor Rich Koechlien, 211 URS. 26 Chair Jindra welcomed the Community noting that this is the first televised Parks Commission meeting. 27 She provided a brief overview of the purpose of the Parks Commission stating that they, as a group, 28 work in an advisory role to the City Council on projects and issues affecting the City Parks. She 29 explained that the Commission, as an advisory group provide recommendations for park needs to the 30 City Council based on their review and analysis for proposed changes to the Parks. She reviewed the 31 meeting process with the Community noting that the Commission is comprised of seven Commissioners 32 and one Representative each from Community Services, the School Board and the Sports Boosters. She 33 introduced the Commission Members to the Community noting that Dave Halstengaard, President of the 34 Sports Boosters, is representing in place of George Zurbey for tonight's meeting. 35 36 III. APPROVAL SEPTEMBER 8, 2003 PARKS COMMISSION MINUTES. 37 38 Motion by Vice Chair Koehntop, second by Commissioner Wagner, to approve the October 13, 2003 39 Parks Commission Meeting Minutes as presented. 40 41 Motion carried unanimously 42 43 IV. Parks Update Discussion 44 45 A. Central Park Discussion — URS Representatives d� Chair Jindra reviewed open issues discussed at the last Park Commission meeting and asked Mr. 48 Koechlien for a status report. Parks Commission Meeting Minutes November 10, 2003 Page 2 Rich Koechlien, URS noted four open issues 1. The sod and irrigation for the Varsity Fields, 2. The bases, 3. The installation of the hockey boards, 4. The football field and practice field. 5 Mr. Koechlien addressed the Varsity fields stating that they have been working on the areas Mr. Urdahl 6 was most concerned about. He noted that Mr. Urdahl, with assistance from the City, took care of the 7 removal of the sod and also assisted with the irrigation. 9 Mr. Koechlien reviewed their discussion regarding the placement of the bases stating that the Soccer 10 Organization also utilizes the same fields and has expressed concerns regarding the Ag line on the 11 fields. He stated that they have suggested separate fields and reviewed with the Commission. 12 13 Mr. Koechlien reviewed stating that installation of the hockey boards could be affected due to the 14 weather. He explained that if the current weather conditions continue to hold that they might have time 15 to install the boards adding that if it gets too cold they might not be able to install the boards. He stated 16 that they have been working with Veit and the City Staff adding that they would make the changes, 17 weather permitting. He stated that they would review the boards to ensure that no nails or boards would 18 be a safety concern. He stated that the gap issues would be addressed in the spring. 19 20 Mr. Koechlien reviewed the progress for the football field and practice field with the Commission noting that they would reseed areas of the fields in the spring. He stated that he would work with John 22 Hopco and Veit on this issue. 23 24 Chair Jindra asked if they were coordinating the overall site maintenance with Mr. Hopco. Public 25 Works Director Hartman explained that they are working with the High School and Mr. Hopco with 26 regards to ongoing maintenance and irrigation of the fields. He further explained that the High School 27 and the City would share the maintenance costs. 28 29 Chair Jindra asked if the hockey rink would be available for use this winter. Public Works Director 30 Hartman stated that it would be available along with the other rinks and reviewed the rink locations with 31 the Commission. 32 33 Chair Jindra asked if the asphalt issues were addressed. Mr. Koechlien stated that he has discussed the 34 issues with Veit several times over the past four months noting that he has not received a response from 35 Veit and that he is not sure if it has been addressed yet. He noted that this issue has been a concern 36 since the July punchlist. He stated that in his most recent conversation with Veit he was told that they 37 would look into it adding that weather could be a factor. He stated that if it is not completed this fall 38 that it would be included as a part of the Warranty period and completed in the spring. 39 40 Chair Jindra asked if the drinking fountain had been addressed. Mr. Koechlien stated the drinking 41 fountain would be addressed in the spring. 4? • Chair Jindra asked Mr. Koechlien if he is working with Mr. Urdahl on the dugouts. Mr. Koechlien 44 stated that he provided Mr. Urdahl with the utility plans adding that the irrigation contractor has not yet 45 provided the site plans that are also required. Parks Commission Meeting Minutes November 10, 2003 Page 3 2 Mr. Halstengaard referenced the hockey rinks and expressed concerns regarding the gaps in the boards. 3 He explained that this could be a safety issues noting that sticks could get caught in the boards and cause 4 serious injury. Mr. Koechlien acknowledged Mr. Halstengaard's concerns and agreed that the quality of 5 the boards is very poor. He explained that they tried to address it this fall stating that they did not have 6 proper window due to the weather. He agreed that several boards should be replaced because they are 7 warped or twisted. He stated that they plan to stabilize and rebuild the slots. Mr. Halstengaard asked if 8 the rink would be safe to use. Mr. Koechlien stated that he would prefer that it not be open in its present 9 condition. 10 11 Chair Jindra stated that in a discussion last summer Mr. Koechlien mentioned a problem between URS 12 and Veit noting a suggestion to install a type of plastic for protection. She asked if this was a still a 13 possibility or if there were other short-term options that could be considered. Mr. Koechlien stated that 14 they did consider the plastic noting that it would need a strong, flat support. He stated that they have 15 also considered plywood adding that the plywood could be pulled apart. 16 17 Commissioner Jenson asked if there was something they could do for at least the year. Mr. Koechlien 18 stated that they could utilize inexpensive plywood if necessary. 19 20 Chair Jindra expressed frustration stating that the City has planned, all along, to have this park open for winter sports. She reviewed her concerns and asked if this was a unique situation or a true safety issue. 22 She asked Mr. Koechlien to look into the possibility of utilizing the plywood for the hockey rink for this 23 year. Mr. Koechlien explained that there are always gaps in certain areas adding that the present 24 situation is bad. He stated that the gaps are large adding that he would look into the plywood and update 25 the Commission. 26 27 Public Works Director Hartman explained that at this point they could possibly do something 28 temporarily between the posts adding that they would have to verify Veit's schedule. Mr. Koechlien 29 agreed and reviewed construction timeframe with the Commission. He explained that it would require 30 two to three weeks for construction, which would take them into December. He further explained that 31 the weather could cause issues and delays. 32 33 Public Works Director Hartman stated that their goal is to be open for the winter season. He stated that 34 he would like to meet with Mr. Koechlien and Veit to determine what they could do to get them through 35 the winter season. 36 37 Mr. Halstengaard stated that this would be a wonderful area for the Community once the complex is 38 completed. He stated that the fields and grass are fantastic adding that the Park would provide a great 39 service to the Community. He referenced a recent discussion at a Sports Boosters meeting regarding the 40 number of teams using the fields. He stated that there are five teams that use the 90 -foot bases and four 41 teams that use the 75 -foot bases. He stated that there is a need in the northwest field area for a 75 -foot 47 base field. He reviewed the usage with the Commission noting that the suggestion for separate fields would really help them to address this issue. He stated that they are very pleased with the results so far 44 adding that they are very excited about using the fields and park services. 45 Parks Commission Meeting Minutes November 10, 2003 Page 4 1 Chair Jindra stated that Commissioner Jenson has been working to address the sod issues and asked him 2 to provide the Commission with an update. 3 4 Commissioner Jenson reviewed the project with the Commission stating that one of parents took the 5 time to photograph the progress and provided the Commission with a presentation and overview of the 6 project. He reviewed the installed bullpens on first and third baseline, the tree plantings in the center 7 field area and the equipment used to construct the fields. Mr. Halstengaard clarified the purpose of the 8 trees around the batter field stating that provides a more natural buffer and gives a better aesthetic 9 appearance than plywood. 10 11 Mr. Halstengaard stated that they installed clay along the home plate area noting that the Agra line tends 12 to wear away. He explained that by installing clay it would stay put. 13 14 Commissioner Jenson reviewed the modifications made to the first baseline and the sod placement with 15 the Commission. He stated that approximately twenty-five people assisted with the construction of the 16 field. 17 18 Chair Jindra thanked everyone for his or her time and assistance. She stated that the time spent helping 19 to build their Parks adds to the ownership and pride Citizens have in their Community. 20 Chair Jindra asked Mr. Halstengaard if he was consulting with the Varsity Coach regarding the High 22 School projects. Mr. Halstengaard stated that they are working with the High School on the projects and 23 reviewed with the Commission. 24 25 Chair Jindra asked if everything has been decided regarding the dugouts. Public Works Director 26 Hartman stated that all decisions have been made regarding the dugouts and that they would be 27 completed this fall. 28 29 Chair Jindra asked Mr. Koechlien if he feels everything is under control. She stated that they would 30 really like to have the Park open for the winter season. Mr. Koechlien stated that the hockey rink is the 31 biggest issue adding that he would check into the options and update the Commission. 32 33 Mr. Halstengaard referenced the drainage near batting cages and asked if this would be addressed. Mr. 34 Koechlien stated that this is an issue they would like to discuss with the asphalt company. He explained 35 that they would like to create a small asphalt curve to divert the water and reviewed with the 36 Commission. He stated that he feels more comfortable with this resolution now that the grass in the area 37 is more established. 38 39 C. Silver Point Park - Update 40 41 Chair Jindra stated that the Commission took a short tour of the park shelter at Silver Point Park and 47 reviewed with the Commission. She explained that the shelter is still in the construction phase adding that it would be completed in approximately two to three weeks. She stated that the building itself is not 44 the style they had originally discussed adding that the shelter would be very functional for all season 45 sports. She noted that overall, the shelter is looking great and the Commission is pleased with their Parks Commission Meeting Minutes November 10, 2003 Page 5 1 progress. She reviewed the proposed trail connections noting that they would be completed in the 2 spring. 3 4 V. REPORTS. 5 6 A. Community Services. 7 8 Chair Jindra explained that Community Services has not identified a representative at this time noting 9 that it is their intent to have a replacement next year. 10 11 B. School Board. 12 13 School Board Representative Denise Dunn thanked all of the students and adults who worked over 14 MEA weekend. She stated that they did a great job and their work was appreciated. She thanked the 15 Community for passing the levy adding that the School Board is very grateful and ready to get down to 16 work. 17 18 C. Sports Boosters. 19 20 Dave Halstengaard stated that he met with the owners of Spectators noting that they would be ready for the pull -tab operation next summer. He reviewed with the Commission stating they can only hold up to 22 $14,000 without being taxed adding that there would be no disbursements to the Community until 23 everything is going again. He stated that working with Spectators should work out very well for the 24 Boosters. 25 26 Public Works Director Hartman noted that Spectators would probably be done in June 2004 timeframe. 27 28 VI. OTHER BUSINESS. 29 30 None 31 32 VII. ADJOURNMENT. 33 34 Motion by Vice Chair Koehntop, second by Commissioner Hallada, to adjourn the meeting at 7:45 p.m. 35 36 Motion carried unanimously. 37 38 Respectfully submitted, 39 40 Bonita Sullivan 41 Timesaver Off Site Secretarial, Inc. COUNCIL, PARKS AND PLANNING COMMISSIONS TERMS OF OFFICE January, 2004 Councilmember Term Years Term Expiration Dates Randy Hodson 1/04 to 12/31/04; 1/05 to 12/31/05; 1/06 to 12/31/06; 1/07 - 12/31/07 12/31/07 Dick Horst 1/04 to 12/31/04; 1/05 to 12/31/05; 1/06 to 12/31/06; 1/07 - 12/31/07 12/31/07 Jerry Faust 1/04 to 12/31/04; 1/05 to 12/31/05; 1/06 to 12/31/06; 1/07 - 12/31/07 12/31/07 Brian Thuesen 1/02 to 12/31/02; 1/03 to 12/31/03; 1/04 to 12/31/04; 1/05 to 12/31/05 12/31/05 Randy Stille 1/04 to 12/31/04; 1/05 to 12/31/05 12/31/05 Commissioners are appointed by the City Council for three year terms sioner gKoehntop Term Years rmExpiration Dates ;12/31/04' Todd Hanson 1/02 to 12/31/02; 1/03 to 12/31/03; 1/04 to 12/31/04 /04 Hal Gray 1/02 to 12/31/02; 1/03 to 12/31/03; 1/04 to 12/31/04 Dan Ganley 1/03 to 12/31/03; 1/04 to 12/31/04; 1/05 to 12/31/0512/31/05 12/31/05 Julie Gebhardt 1/03 to 12/31/03; 1/04 to 12/31/04; 1/05 to 12/31/05 12/31/05 Eva Knudson 1/04 to 12/31/04; 1/05 to 12/31/05; 1/06 to 12/31/06 12/31/06 112/31/06 Erich Young 1/04 to 12/31/04; 1/05 to 12/31/05; 1/06 to 12/31/06 12/31/06 112/31/06 Planning Commissioner Term Years Terms Expiration Dates Todd Hanson 1/02 to 12/31/02; 1/03 to 12/31/03; 1/04 to 12/31/04 12/31/04 Hal Gray 1/04 to 12/31/04 12/31/04 Kim Tillmann 1/03 to 12/31/03; 1/04 to 12/31/04; 1/05 to 12/31/05 12/31/05 Joel Stromgren 1/03 to 12/31/03; 1/04 to 12/31/04; 1/05 to 12/31/05 12/31/05 Jim Hoska 1/04 to 12/31/04; 1/05 to 12/31/05; 1/06 to 12/31/06 12/31/06 Jan Jenson 1/04 to 12/31/04; 1/05 to 12/31/05; 1/06 to 12/31/06 12/31/06 112/31/06 Victoria Young 1/04 to 12/31/04; 1/05 to 12/31/05; 1/06 to 12/31/06 North Suburban Cable Commission: Clarence Ranallo (Council appointed November 26, 2002) 2 0 0 4 Parks Commisson Ms. Carol Jindra 3001 Hflldale Avenue NE St Anthony, MN 55418 Julie Gebhardt 3312 Skycroft Circle St Anthony, MN 55418 Daniel Ganle y 3201 Wendhurst Avenue St Anthony, MN55418 Ms. Eva Knudson 4099Foss Road St Anthony, MN 55421 Erich Young 3113 Rankin Road St. Anthony, MN 55418 Rich Koechlein, BRW, Inc. Thresher Square 700 Third Street South Minneapolis, MN 55415 Mr. Todd Hubmer, P.E. 4150 Olson Memorial Highway Suite #300 Minneapolis, MN 55422 George Zurbey St. Anthony Sportsboosters New Brighton, MN 55112 Mr. Robert Duncan School Superintendent 3303 — 33rd Avenue NE St. Anthony, MN 55418 Randy Stille 3117 Rankin Road St Anthony, MN 55418 Denise Dunn SANBE School Board 3514 Skycroft Drive St. Anthony, MN 55418 Brad Forbrook SEH, Inc. 1200 — 25`x' Avenue South St. Cloud, MN 56302-1717