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HomeMy WebLinkAboutPK PACKET 04122004CITY OF ST. ANTHONY VILLAGE CITY COUNCIL/PARKS COMMISSION JOINT MEETING Monday, April 12, 2004 5:30 pm City Hall I. Call to Order by Mayor Hodson. II. Presentation of 2004 City Goals to the Parks Commission by Mayor and Council. III. Other Business. IV. Adjournment. SANDWICHES WILL BE PROVIDED Joint Meeting of Parks Commission & City Council April 12, 2004 - 5:3OPM CITY OF ST. ANTHONY PARKS COMMISSION AGENDA April 12, 2004 7:00 P.M. Conference Room 1. CALL TO ORDER. II. ROLL CALL. III. APPROVAL OF MARCH 8, 2004 PARKS COMMISSION MINUTES. IV. UPDATE FROM COMMITTEE ON UPCOMING CENTRAL PARK GRAND OPENING. V. REPORTS: A. Community Services B. School Board C. Sports Boosters VI. OTHER BUSINESS. VIL ADJOURNMENT. I CITY OF ST. ANTHONY 2 z PARKS COMMISSION MEETING MINUTES 5 March 8, 2004 6 7:00 p.m. 7 Conference Room 8 9 10 I. CALL TO ORDER. 11 Chair Jindra called the meeting to order at 7:00 p.m. and welcomed everyone in attendance. 12 13 II. ROLL CALL. 14 Present: Chair Carol Jindra, Vice Chair Doug Koehntop, Commissioners 15 Daniel Ganley, Colleen Hallada, Erich Young, Julie Gebhardt, and 16 Eva Knudson. 17 18 Absent: Representative from Community Services. 19 20 Also Present: Public Works Director Jay Hartman; City Council Member Randy 21 Stille; Representative from Sports Boosters George Zurbey; 22 Representative from the School Board Denise Dunn; and URS 23 Representative, Rich Koechlien. 24 11; 111. APPROVAL FEBRUARY 9, 2004 PARKS COMMISSION MINUTES. 27 Mr. Zurbey stated that he has corrections. He referenced page 4, line 18, noting that it should state that 28 it was Gary Palm and Troy Urdahl, not Gary Qualm and Roy Erdahl. He stated that the Soccer 29 Commissioner also attended the meeting. 30 31 Chair Jindra stated that she has a correction, as noted by the Recording Secretary, page 1, Roll Call, 32 shows George Ganley as present, it should read Daniel Ganley. 33 34 Motion by Vice Chair Koehntop, second by Commissioner Hallada, to approve the February 9, 2004 35 Parks Commission Meeting Minutes as amended. 36 37 38 Motion carried unanimously 39 IV. PARKS UPDATE 40 41 A. Silver Point Park Update 42 43 Chair Jindra stated that, prior to the meeting, the Parks Commission toured both Silver Point Park and 44 Central Park. She stated that they toured the structures at both parks noting that the warming house has 45 been regularly used and appears to be working out very well. She indicated that the warming house 46 includes vending machines and bathrooms, which would also be accessible from the outside. She referenced Central Park and explained that the building has been set up as a very useable space for the Community. She reviewed the layout of the building noting the variety of uses including meetings, Parks Commission Meeting Minutes March 8, 2004 Page 2 1 personal social gatherings and Community events. 2 3 Chair Jindra noted that the Parks Commission would be meeting jointly with the City Council in April 4 and that the next tour, which would include the outside areas of the parks, would be in May, prior to the 5 regular Parks Commission meeting. 7 B. URS Update 9 Rich Koechlien, URS Representative provided the Commission with a summary and review of the 10 current punch list for Silver Point Park. He reviewed a memo he received regarding the bare spots and I 1 indicated that Premier has promised to come back and fix all of the bare spots. He indicated that the 12 repairs would include the areas around the pavilion and the football practice field. He stated that the 13 ball fields are in good condition noting that the bare spots in this area would be fixed. He stated that the 14 trees would be completed in the spring in the April/May timeframe noting that the requested deadline is 15 May 15, 2004. He indicated that the company has been very difficult to deal with and assure the 16 Commission that all open items are warranty items and would be addressed. 17 18 Vice Chair Koehntop suggested that Mr. Koechlien inform the company that the City would not make 19 final payment until everything on the punch list is completed. Mr. Koechlien assured the Commission 20 that they would be out in the spring to complete all open items on the punch list. ')t Mr. Koechlien reviewed the hockey boards with the Commission. He stated that Veit is lined up to do 23 the repairs noting that they plan to tear off all the boards and replace with double kiln -dried wood. He 24 explained that this would help to prevent shrinkage noting that the boards would be longer and steel 25 bolted through the boards. He stated that if the boards do shrink they would be able to easily replace 26 them as they plan to place slotted holes in the steel so they can unbolt and remove/replace damaged 27 boards. 28 29 Mr. Zurbey asked how they plan to address the gaps. Mr. Koechlien stated that they expect some 30 shrinkage adding that they would like to see at least a quarter inch. 31 32 Mr. Koechlien reviewed the infield enlargement noting that the southwest field was enlarged. He stated 33 that all they have left to do is move the irrigation heads. 34 35 Mr. Zurbey referenced Mr. Koechlien's memo stating that it indicates that the bases are 70 -feet. He 36 clarified that the bases should be 75 -feet. Mr. Koechlien acknowledged stating that this has been 37 addressed. 38 39 Mr. Koechlien indicated that the batting cages are still a problem and reviewed with the Commission. 40 He explained that they installed a small bituminous curb around the batting cages stating that this should 41 alleviate the problem. 42 1 Mr. Zurbey stated that the school has acquired some of the astro turf from the Metrodome and suggested paving the area and installing the turf. He stated that this too would help alleviate the problems in that 45 area. Mr. Koechlien agreed that it would work well for that area. He stated that he would put together Parks Commission Meeting Minutes March 8, 2004 Page 3 1 an estimate for paving in that area and provide for the Commission's review. 2 3 Mr. Zurbey asked if the City has a group within their department that would do the paving. Public 4 Works Director Hartman explained that the City would utilize a contractor for the paving. 5 6 Mr. Zurbey asked if they should be working through the school on this. Ms. Dunn asked that they keep 7 Troy Urdahl updated. 9 Mr. Zurbey clarified that Mr. Koechlien would work with Public Works Director Hartman and put 10 together an estimate for their review. Mr. Koechlien confirmed stating that this would also be included 11 as a punch list item. 12 13 Chair Jindra clarified that once the snow melts, they would have a better idea on when the fields would 14 be completed. She asked Mr. Koechlien if he is feeling comfortable with the progress. Mr. Koechlien 15 confirmed and assured the Commission that the re -seeding would be addressed in the spring. 16 17 Chair Jindra explained that the Parks Commission had originally wanted the hockey area paved noting 18 that funding was not available. She stated that it was her understanding that the area was to be seeded 19 and asked if this had been completed. Mr. Koechlien stated that it is his understanding that they did 20 seed the area. II Mr. Zurbey asked if they have discussed the batting cages with Gary and Troy. He noted also that it is 23 his understanding that they have hired someone or spoken with someone regarding the football practice 24 fields. He suggested that Mr. Koechlien contact Mr. Urdahl to verify noting that they have been told 25 that they cannot use the field until June 15s because of the upgrades. Mr. Koechlien stated that most of 26 the work and responsibilities have been handed over to Hopco adding that he would work with them to 27 coordinate the work. 28 29 Commissioner Young asked why they were making the hockey boards longer. Mr. Koechlien explained 30 that presently the boards are 10 -foot on center, which creates too much flexibility and too many 31 pinching points. He further explained that this causes a safety hazard. He stated that it would be more 32 secure and stabilized by placing a 20 -foot board across three posts and staggering the joints 33 34 Commissioner Knutson asked if there would be better access to the park from the parking lot. She 35 stated that presently it is quite a distance to walk. Chair Jindra stated that the Parks Commission did ask 36 for better access points noting that they were talked out of it by the prior consultant. 37 38 Mr. Koechlien clarified that the original decision was based on the thought that they already had two 39 stairways and access points to the Park. Chair Jindra noted that comments about park access and the 40 walking distance from the parking area to the park, has surfaced a few times recently. She stated that 41 most are not able to get into the park without having to walk a distance. 42 1 Commissioner Gebhardt asked if the bleachers had been switched. Public Works Director Hartman 45 confirmed that the bleachers were swapped out and resolved. Parks Commission Meeting Minutes March 8, 2004 Page 4 1 Mr. Koechlien referenced the soccer goals noting that Veit would be delivering two more portable 2 soccer goals. He cautioned the Commission noting that the goals are very awkward to move and 3 suggested that once soccer season begins, it would be easier not to move the goals too much. 4 5 Chair Jindra clarified the soccer schedule with Mr. Zurbey. Mr. Zurbey reviewed the schedule with the 6 Commission noting that they have a couple if issues, first is the practice football field and the second is 7 the soccer field. He expressed concerns regarding the schedule noting that the football practice fields 8 would not be ready for use until June 15`h. He stated that the Boosters discussed the field usage and 9 agreed that they want to rotate the fields. He asked Public Works Director Hartman if they have 10 equipment to help them move. Public Works Director Hartman stated that they would have to wait to 11 see how the equipment is put together. He stated that they want to ensure that the equipment is properly 12 installed noting that this would allow them to be able to better determine how they can then be moved. 13 14 Chair Jindra referenced the scheduling meeting and asked Mr. Zurbey to review. Mr. Zurbey reviewed 15 stating that the group would be meeting again this Wednesday, March 10`h. He indicated that they are 16 pretty close on knowing the number of teams adding that Kathy has been spearheading the scheduling 17 process. He expressed concerns stating that it would be difficult to complete, as they do not have 18 enough fields available. He stated that Kathy would also make sure that the signs are installed to 19 identify fields. 20 Mr. Zurbey stated that they have to get the one field cut to the 75 -foot bases noting that it is their plan to use the southwest field for soccer. He stated that the hockey boards should be installed as they also have 23 games scheduled at Silver Point. Public Works Director Hartman assured Mr. Zurbey that they would 24 be installed as soon as everything dries out. 25 26 C. Parks Grand Opening — Sub Committee Discussion 27 28 Chair Jindra stated that at the last meeting the Commission briefly discussed a subcommittee for the 29 Grand Opening celebration. She suggested that the Commission put together a subcommittee to begin 30 the planning process for the celebration. She noted that the Commission would be jointly meeting with 31 the City Council in April and suggested that they include the celebration as an agenda item. She 32 indicated that it has been suggested that they include the grand opening with Village Fest. She stated 33 that this would be too late in the year and asked the Commission for feedback. 34 35 Commissioner Gebhardt suggested considering late May or early June. She asked if the Commission 36 could wait until the April/May timeframe to decide. Chair Jindra suggested that the Commission put 37 together ideas to, prior to the next meeting, for discussion. 38 39 Council Member Stille explained that from a City Council perspective they would like the Parks 40 Commission to determine what they would like to do and provide the Council with suggestions for 41 consideration. He stated that the City Council is looking to the Parks Commission for guidance and 42 suggestions. Al Chair Jindra suggested that they include school and community youth groups in the process. She noted 45 that an article was included in the spring City newsletter indicating that planning for the Grand Opening Parks Commission Meeting Minutes March 8, 2004 Page 5 1 has begun and that they have asked the Community to contact City Hall with any suggestions. 2 3 Commissioners Gebhardt, Knutson and Hallada (tentative), Chair Jindra and Vice Chair Koehntop 4 volunteered to be involved in the Subcommittee planning. Chair Jindra suggested that the group meet outside their normal Parks Commission meeting to pull together ideas that could be discussed at the joint City Council/Parks Commission meeting in April. 9 Vice Chair Koehntop asked if there would be any problems with having the event in June. Mr. 10 Koechlien expressed concerns that the Parks might not be ready noting that it could be in conflict with 11 the installation of the hockey boards. He suggested that the Commission consider the event for mid to 12 late June. 13 14 V. REPORTS. 15 16 A. Communitv Services. 17 18 None. 19 20 B. School Board. of School Board Representative Denise Dunn stated that she would like to thank Troy Urdahl for all of the 23 work he did in securing the astro turf from Metrodome. She noted two tasks forces, the Transportation 24 Task Forces would be meeting this month in addition the Blueprints Food Service Task Force. She 25 encouraged anyone interested to contact the District Office with questions. 26 27 Chair Jindra asked if they had an update on the dugouts. Ms. Dunn stated that she has not received any 28 new information. She stated that she would check on the progress and update the Commission. 29 30 C. Sports Boosters. 31 32 Mr. Zurbey stated that they would be meeting again this Wednesday, March 10th, to discuss the 33 scheduling. He stated that they have also applied to host a Twins Baseball Clinic to be held on the 34 morning of Village Fest and reviewed with the Commission. He stated that it is not confirmed at this 35 time noting that Village Fest would be a good time to hold the Clinic, as it would bring people out to the 36 festival. He stated that they are working out the final items for spring sports including soccer and 37 baseball. He stated that the charitable gambling is presently on hold. He explained that from a licensing 38 standpoint they would have to reapply for a license. He further explained that they have to reapply 39 because they cannot be inactive for a certain period of time. He noted that they had to raise their fees 40 this year because the charitable gambling did not provide the funding it normally does. He stated that 41 the fees are still very reasonable in comparison to other areas. 42 ^' VI. OTHER BUSINESS. i 45 None. Parks Commission Meeting Minutes March 8, 2004 Page 6 VII. CITY COUNCIL UPDATE 4 Council Member Stille stated the Community is invited to join in the Grand farewell to Apache Plaza. 5 He stated that the event is scheduled for March 20, 2004 from 5:00 p.m. to 10:00 p.m. He encouraged 6 everyone to come out and enjoy the festivities noting that it would include food, entertainment and a lot 7 of reminiscing. He stated that the City is truly looking forward to the project noting that there would be 8 a number of changes occurring in the area that would begin in April and continue throughout the 9 summer. He reviewed the projects noting that it would include the continuation of 39`h Avenue through 10 the site adding that this is scheduled to begin in May. 11 12 Commissioner Gebhardt asked if they had any information yet regarding any stores or businesses that 13 would be slated in the area. Council Member Stille stated that he is not aware of any signed leases at 14 this time. He stated that they would probably begin to hear about potential tenants after the construction 15 begins. 16 17 VIII. NEXT AGENDA 18 19 Joint City Council/Parks Commission meeting 20 ^ I IX. ADJOURNMENT. 23 Motion by Vice Chair Koehntop, second by Commissioner Hallada, to adjourn the meeting at 7:46 p.m. 24 25 26 Motion carried unanimously 27 Respectfully submitted, 28 29 Bonita Sullivan 30 TimeSaver Off Site Secretarial, Inc Im