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HomeMy WebLinkAboutPK PACKET 02102020-WORKSESSIONIf you would like to request special accommodations or alternative formats, please contact the City Clerk at 612-782-3313 or email city@savmn.com. People who are deaf or hard of hearing can contact us by using 711 Relay. Work Session Agenda Parks and Environmental Commission Monday, February 10, 2020 7:00 p.m. 1. Commissioner Orientation. Jay Hartman, Public Works Director presenting 2. 2020 Workplan 3. Adjournment 2/4/2020 1 City of St. Anthony Village New Commission Member Orientation A Village Within the City Mission Statement Our Mission is to be a progressive and welcoming Village that is walkable, sustainable and safe. 2/4/2020 2 Agenda The City City Council What Commission Members Should Know City Departments Notable Achievements The City 853 cities in MN Statutory Plan B Mayor & Council = policy and legislative City Manager = administration and operations 120 employees 2/4/2020 3 The City 2.35 Total Square Miles 9,067 Population 20% seniors 20% children $322,000 medium home value 40% without a mortgage 1,508 acres overall (2.35 square miles) 44% Residential 8% Commercial/Industrial 14% Streets/Utilities/Railroad 34% Open Space/Park/Water Current Households: 48% Single Family Detached 52% Attached Household “Tenure”:57% Owner-occupied 40% Renter-occupied 3% Vacant Affordability:65% of all housing affordable to households at 80% of Average Median Income Governance Nested Bowls Nested bowls: a metaphor about empowerment, trust and reasonable interpretation. Example in discussing with commissions and recommending policy. The outer bowl controls the set of bowls. Commission’s fingerprints should be on outer bowl. 2/4/2020 4 Governmental Authority City’s Authority Authority to act must be found expressly in Minnesota law or be inferred from such law City’s authority may be pre-empted by state or federal law Councilmember’s Authority Council must approve contracts and other significant actions of the City by a vote of the Council as a whole Role of the Mayor •Official head of city •Signs official documents •Presides over and preserves order at council meetings •Votes as member of council •Represents all residents •Member of the Housing Redevelopment Authority (HRA) Role of a Councilmember •Community leadership At-large: represent all residents •Legislating for city •Stewards of city assets •Member of the Housing Redevelopment Authority (HRA) Role of a Commissioner •Review and recommend to the council •Represent all residents Planning Commission Statutory Authority •462.351 MUNICIPAL PLANNING AND DEVELOPMENT; POLICY STATEMENT. (States the Statutory Authority and rationale for planning generally, in Sections 462.351 –462.364). •462.352 Subd. 5.Comprehensive municipal plan. (Defines Terms, including the Comprehensive Plan, and states that, “A comprehensive plan represents the planning agency's (Planning Commission’s) recommendations for the future development of the community.” •462.354 ORGANIZATION FOR PLANNING. Subdivision 1.Planning agency. Allows for creation of a Planning Commission, and describes its advisory role to the City Council. •462.355 ADOPT, AMEND COMPREHENSIVE PLAN; INTERIM ORDINANCE. Subdivision 1.Preparation and review. Identifies the Planning Commission’s role in preparation of the Comprehensive Plan. •462.356 PROCEDURE TO EFFECT PLAN: GENERALLY. Subdivision 1.Recommendations for plan execution. Describes the Planning Commission’s role in implementing the Comprehensive Plan. Others: 462.357 (Zoning); 462.358 (Subdivision) 2/4/2020 5 Powers and Duties 32.06 POWERS AND DUTIES. The Planning Commission will: (A) Review and make recommendations to the City Council as to a comprehensive municipal plan, including the land use plan, a community facilities plan, a transportation plan, and recommendations for plan adoption and execution; (B) Consider and make recommendations to the City Council as to all proposed subdivisions and plats; (C) Consider and make recommendations to the City Council as to all proposed amendments to Chapters 151 and 152 of this code regarding subdivisions and zoning; (D) Consider, hold hearings, and make recommendations on conditional use permit applications; 2010 S-2 18 St. Anthony -Administration (E) Review all applications for variance to zoning, hold hearings, and make recommendations to the City Council; and (F) Review requests for sign variances. (1993 Code, §305.06) Planning Commission Powers and Duties Parks & Environmental Commission 33.25 Powers and Duties. The Parks and Environmental Commission shall be as follows: (A) To prepare, revise, and maintain a comprehensive, long-term plan for the redevelopment of parks within the city. This plan shall be viewed as a working document that serves as a framework and reference to future redevelopment; (B) To make recommendations to and advise the City Council and staff regarding park and environmental issues and ideas; (C) To establish priorities and recommend a phasing plan and schedule for implementing innovative park and environmental initiatives improvements, renovations, and plans; (D) To work with other communities to explore cooperative arrangements to develop connecting routes in the form of bikeways, walking paths, and corridors of green space wherever possible; (E) To investigate funding sources, including requests for increases in the city budget, designated for parks, green spaces and environmental initiatives; (F) To seek new areas for additional parks, natural areas, walking paths, bikeways, and green space corridors; (G) To generate community involvement in the development of parks, environmental initiatives and their elements; (H) To review and recommend revisions to the operation and maintenance of city parks and environmental initiatives; and (I) To periodically review, re-evaluate, and update the comprehensive park and environmental initiatives plan to reflect current and future park needs of the city. (1993 Code, §306.06) (Am. Ord. 2019-02, Amended 04-23-19) 2/4/2020 6 Stay Connected Notify Me Sign up to receive updates on specific subjects.Alert Center Sign up to receive updates on snow plowing and public safety alerts. Calendar Sign up to receive notifications of added/modified meetings and community events. News Flash Sign up to receive notifications of added/modified news flash. We typically use the news flash for highlighting certain events, initiatives, and important messages. Government Jobs Sign up to receive notifications when a new job has been added or modified. Ask the City Use this form to ask City Staff questions. Special Laws and Concerns for City Council Members •Open Meeting Law •Ordinance vs Resolution vs Motion •City’s Policies •Gift Law •Conflicts of Interest •Contract Authority •Data Practices •Complaints 2/4/2020 7 Open Meeting Law What is it? A requirement that pubic meetings must be open to the public. A “meeting” means a quorum of elected officials (here, three) where City business is discussed. Some meetings may be closed, and certain meetings must be closed. Rule A meeting of a public body must be open to the public and can only be held after advance notice of the meeting has been given unless an exception applies Purpose Protects public’s right to be informed Who Cares? Residents and especially the press “But I didn’t think that was a meeting!” •Before or after an open meeting •Social gatherings where 3 or more Commission Members attend and City business is discussed •Serial meetings •Phone •Email Penalties •Bad press •Commission member subject to $300 fine and forfeiture of office after three intentional violations •Attorney fees (up to $13,000) may be assessed against the City Policies Use of E-Mail •City-issued email address only for City business •Do not “Reply All” •Public nature of e-mail •Retention of e-mail •Public right to inspection 2/4/2020 8 Motions, Resolutions, and Ordinances –What’s What? Ordinance •Is the highest and most authoritative form of action a City may implement. An ordinance is intended to be a permanent law, although it can be repealed. Resolution •Less formal than an ordinance and do not have same enforcement provisions as an Ordinance. Resolutions are used for administrative or executive matters or for statements of policy. Motion •Are used to provide acknowledgements or for giving direction. Gift Law Elected and local officials, including employees, may not receive a gift from any “interested” person. An interested person is one who has a direct financial interest in a decision that a local official is authorized to make. Exceptions •Campaign contributions •Food or beverage at a meeting where a person is presenting •Other exceptions (that mostly relate to items with insignificant value) 2/4/2020 9 Conflicts of Interest A conflict of interest occurs when an individual has a personal interest (direct or indirect) in a Council decision (or another decision made in his or her official capacity). Three categories of potential conflicts •Contractual •Incompatible offices •Self-interest in non-contractual matters Contractual Conflicts What is it? A personal financial interest in a contract with the City. Rule Prohibited unless a statutory exception exists Purpose Protects public money Exceptions •Designating a bank or newspaper •Contracting for goods or services that are not competitively bid •Several other minor exceptions Procedure if a contractual contract exception exists •Disclose interest and abstain from discussions •Abstain from vote •Council must approve contract by unanimous vote •Additional requirements for most exceptions Penalties •Bad press •Contract void •Gross misdemeanor ($3,000/one year prison) 2/4/2020 10 Non-contractual Self Interest Conflicts What is it? A personal financial interest in a non-contractual decision Rule Self interest conflicts are prohibited, but the application of the rule is very fact specific Procedure •City Manager will contact City attorney for analysis •Disclose interest and abstain from discussions •Abstain from vote Penalties •Bad press •Council decision can be reversed •Personal liability Data Practices Act What is it? “Government data” means all data collected, created, received, maintained or disseminated by state or local government, regardless of its physical form, storage media, or conditions of use. Paper documents, email, CD-ROMs, videotape, and computer files are all forms of “government data.” Rules •Commission Members receive Information that is Public, non-Public, Confidential, and Private. •Staff will try to inform you of the type of information you are receiving. •Correspondence and email may contain private or confidential data. •Limited personnel data is public. •Public has limited access to government data based on data’s classification. •An individual who is the subject of data has limited access to data regarding him/herself. •Commission members are not delegated by the City with the authority to determine how data is characterized or respond to data practices act requests. •All requests for data should be directed to the City Manager. 2/4/2020 11 Organizational Chart Administration City Manager The Administration Department administers city government within the guidelines of State law and policies established by the City Council. The City Manager supervises the Administration, City Clerk, Finance, Police, Fire, Public Works and Liquor Departments in addition to the consulting planning, legal, and engineering services. Assistant To The City Manager The Assistant to the City Manager is primarily responsible for the human resources function in the City. Administering all the benefit programs, arranging informational meetings with benefit providers, and generally serving as a resource for staff needs. The position supports the City Manager, and as a back-up for some City Clerk & Finance Department functions. Administrative Services Coordinator (City Clerk) The City Clerk is responsible for the preparation, maintenance and publication of official records, documents, resolutions and ordinances as well as the maintenance of the City’s website and communications coordination. In addition, the City Clerk is the point of contact for elections administered by Ramsey County. City Planner In 2019, the city selected Northwest Associated Consultant, Inc (NAC) to provide all planning related work for the city to be more efficient with the services provided to residents and be conscious of planning expenditures. The planner reviews land use and development applications, work with residents on a variety of home improvement projects, and advises on long range planning for the City. 2/4/2020 12 Finance Department Mission Statement Ensure that City resources and assets are managed effectively to provide residents with the City services desired and to sustain the City’s infrastructure for current and future residents. Responsibilities: •Budget Preparation and Administration •Manages Annual Audit •Accounts Payable and Receivable •Debt Management/Bond Issuance •Utility Billing •Fixed Asset Oversight •Investments •Payroll •Licenses & Permits St. Anthony Police Safety Through Service The St. Anthony Police Department takes pride in our high quality service. "Safety Through Service" is our motto. Our emphasis is on arresting offenders, preventing crime, solving problems, and increasing the overall quality of life for those we serve. In addition to providing police services for the City of St. Anthony, we provide services to the city of Lauderdale. •20 full-time Police Officers •16 volunteer Reserve Officers •1 full-time Community Service Officer 2/4/2020 13 St. Anthony Fire Demand the Best The St. Anthony Fire Department is committed to excellent service to our community. We demand the best from ourselves and others while minimizing the loss of life, loss of property, and environmental damage from the adverse effects of fires, medical emergencies, and hazardous conditions. The Fire Department is responsible for the House Code, Code Enforcement and Emergency Management. •7 full-time Firefighters –24 hours a day •27 Paid-On-Call Firefighters •Responds to all medical and fire calls St. Anthony Public Works Livable and Sustainable The Public Works Department’s mission is to deliver superior design, construction, operation and maintenance of the City’s infrastructure. From quality roads to clean water, and by continually improving our efficiency and effectiveness, we strive for a more livable and sustainable village. 14 full-time employees 5 Divisions Building Maintenance Parks Division Streets Division Vehicle Maintenance Water/Sewer Division 2/4/2020 14 Parks The City Parks Division maintains a total of five primary parks (Emerald, Central, Tower, Silver Point, and Trillium). In addition, the Parks Division maintains the City's ice skating rinks, which are open from about December through February, weather dependent. Emerald Park Central Park St. Anthony Engineering The City of St. Anthony City Engineer is WSB & Associates. They have served in this capacity with the City since 1996. The roll of the City Engineer is to: •Prepare Feasibility Studies, •Make Recommendations on Infrastructure Needs, •Prepare Construction Plans, Speciation's and Solicit Bids •Prepare Assessments •Manage Construction and Contracts Current Priorities Include: •Street and Utility Reconstruction Program •Flood Reduction •Sustainability Efforts 2/4/2020 15 St. Anthony Liquor Operation Mission Statement: Our goal is to control the sale of alcohol beverages to minors and intoxicated persons while simultaneously generating revenue to the community, in accordance with City, State and County liquor laws and ordinances. The Liquor Operation contributes 100% of their profits back to the City’s General Fund. Top 100 Liquor Stores Nation’s “Top 100 Retailers” by Beverage Dynamics •Award recognizes retailers throughout the United States who demonstrate innovation, excellent customer service and superior beverage alcohol industry knowledge. 2/4/2020 16 City of Excellence Award Winner “In an era of finite resources and increased demand, the City of St. Anthony Village has found collaboration to be fundamental to our mission of providing existing and expanding services to our community members. Forging a network of collaboration with numerous government entities, the City has been able to build relationships that enable us to maintain and expand a variety of city services throughout our departments that may have otherwise not existed”. Sustainable City Award The award is given each year to a single city that has implemented a project, program, or initiative that is helping the city achieve its sustainability goals through implementing one or more GreenStep best practices. GreenStep 5 Minnesota GreenStep Cities is a voluntary program to help cities achieve sustainability goals. This free continuous improvement program is based upon 29 best practices. Each can be implemented by completing one or more actions at a 1, 2 or 3-star level, from a list of four to eight actions. These actions focus on cost savings, energy use reduction, and encourage innovation. 2/4/2020 17 Collaborations Collaborations 2/4/2020 18 Annual Goal Setting Retreat Be in the Moment The City of Saint Anthony is widely respected as a cohesive group that works well together as a team, shares mutual respect, and understands roles and responsibilities. The City Council and staff share a great sense of pride in working together for the best interests of the citizens of the community. The work sessions are recognized for positive, healthy and productive discussions. Each individual opinion is respected and all ideas are welcome. This is an important priority and post session feedback reinforced this outcome for the discussions that took place. The “PYRAMID” Short & long term goals Creates creativity & innovation The Mayor, Council, City Manager, Department Heads and City Engineer review the ideas generated from the Thursday’s Long Term Vision/Priorities discussion. The 2018 Pyramid’s Action Steps were updated and some were removed. Next, the group began to build the 2019 Pyramid as shown. 2/4/2020 19 Sustainability Projects Kenzie Terrace In-pavement Pedestrian Crossing Faith Methodist Rain Garden Silver Lake Carp Removal Central Park Bio-swale Sustainability Projects Mirror Lake Bio-Swale Silver Lake Storm Water Treatment Stormwater Treatment & Research Facility 2/4/2020 20 ADVANCED OXIDATION PROCESS (AOP) PLANT The City secured more than $10.5 million dollars from the Department of the Army in 2016 for the expansion of the City’s water treatment facilities. This new treatment process is designed to remove 1,4 Dioxane from the City’s water supply. This pollutant is a new emerging pollutant of concern and was discovered in the City’s water supply in spring of 2015. The City has not exceeded any of the concentrations that warrant health concerns to date, but is concerned that they could be exceeded in the future. This concern was shared by the Army, Minnesota Pollution Control Agency, Environmental Protection Agency and Minnesota Department of Health. The City proceeded to develop a response to this threat and the Army agreed to pay for the new treatment plant expansion to address this issue. This new treatment process provides assurance to St. Anthony residents that they will have a safe drinking water supply well into the future. The plant became fully operational in August 2017. Organized Collection 2/4/2020 21 Walkable Community For more information contact: Planning Steve Grittman City Planner 612-951-1100 sgrittman@nacplannng.com Parks & Environmental Commission Jay Hartman Public Works Director 612-782-3314 jay.hartman@savmn.com Welcome THIS PAGE LEFT INTENTIONALLY BLANK City Council Approved January 22, 2019 St. Anthony Village Parks Commission 2019 Work Plan The Parks Commission is a five member advisory commission, appointed by the City Council and is charged with the following duties (City Code Chapter 32, Section 32.25): (A) To prepare, revise, and maintain a comprehensive, long-term plan for the redevelopment of parks within the city. This plan shall be viewed as a working document that serves as a framework and reference to future redevelopment; (B) To make recommendations to and advise the City Council and staff regarding park issues and ideas; (C) To establish priorities and recommend a phasing plan and schedule for implementing innovative park improvements, renovations, and plans; (D) To work with other communities to explore cooperative arrangements to develop connecting routes in the form of bikeways, walking paths, and corridors of green space wherever possible; (E) To investigate funding sources, including requests for increases in the city budget, designated for parks and green spaces; (F) To seek new areas for additional parks, natural areas, walking paths, bikeways, and green space corridors; (G) To generate community involvement in the development of parks and their elements; (H) To review and recommend revisions to the operation and maintenance of city parks; and (I) To periodically review, re-evaluate, and update the comprehensive park plan to reflect current and future park needs of the city. (1993 Code, § 306.06) In 2019, the Parks Commission will focus on the following items: • Education and outreach in conjunction with community organizations to promote use of the organics drop off site. • Possible ordinance changes to protect pollinator habitat. • Recommend and implement revisions to Commission name, purpose, membership, and duties to incorporate sustainability. • Explore pedestrian & bike friendly routes. • Joint meeting with Planning Commission. • Explore water conservation initiatives working with Rice Creek and MWMO watersheds, and partner with schools for water conservation poster contest. • Promote Arbor Day and Tree City in 2019 activities, including outreach and education to residents and city contractors about tree diversity, climate resiliency, and proper planting techniques.