HomeMy WebLinkAboutRES 21-007 ADOPTING THE ELECTED OFFICIALS OUT OF STATE TRAVEL POLICY FOR 2021CITY OF SAINT ANTHONY VILLAGE
STATE OF MINNESOTA
RESOLUTION 21-007
A RESOLUTION ADOPTING THE ELECTED OFFICIALS OUT OF
STATE TRAVEL POLICY FOR 2021
WHEREAS, In accordance to Minnesota State Statute Chapter 471, Section 661, requires that
cities, counties and school districts develop a policy that regulates travel by
elected officials outside of the state;
WHEREAS, the City Council will review this policy annually;
WHEREAS, any changes to the policy must be approved by a recorded vote; and
WHEREAS, elected officials of the City of Saint Anthony Village will follow the limitations
outlined in the policy.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saint Anthony
Village hereby approves the elected officials Out of State Travel Policy for 2021.
Adopted this 12`h day of January, 2021.
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ATTEST:'
Nico'lel Miller, City Clerk
Review for Administration:
Charlie Yunker, Interim City Manager
ELECTED OFFICIAL OUT-OF-STATE TRAVEL POLICY
Purpose:
The City of Saint Anthony Village recognizes that its elected officials may at times
receive value from traveling out of the state for workshops, conferences, events and
other assignments. This policy sets forth the conditions under which out-of-state travel
will be reimbursed by the City. This policy will be reviewed annually by City Council.
General Guidelines:
The event, workshop, conference or assignment must be approved in advance by
detailed motion of the City Council at an open meeting and must include an
estimate of the cost of the travel. In evaluating the Out -of -State Travel request,
the Council will consider the following:
• Whether the elected official will be receiving training on issues relevant
to the City or to his/her role as the Mayor or Councilmember;
• Whether the elected official will be meeting and networking with other
elected officials from around the country to exchange ideas on topics of
relevance to the City and/or official roles of local elected officials;
• Whether the elected official will be viewing a city facility or function that
is similar in nature to one that is currently operating at, or under
consideration by the City where the purpose for the trip is to study the
facility or function to bring back ideas for consideration of the full
Council;
• Whether the elected official has been specifically assigned by the City
Council to visit another city for the purpose of establishing a goodwill
relationship such as a "Sister -City" relationship;
2021
• Whether the elected official has been specifically assigned by the City
Council to testify on behalf of the City at the United States Congress or to
otherwise meet with Federal Officials on behalf of the City;
• Whether the City has sufficient funding available in the budget to pay the
cost of the trip.
2. No reimbursement will be made for attendance at events sponsored by or
affiliated with political parties.
3. The City may make payments in advance for airfare, lodging and registration if
specifically approved by the City Council. Otherwise all payments will be made
as reimbursements to the Elected Official.
The City will reimburse for transportation, lodging, meals, registration, and
incidental costs using the same procedures, limitations and guidelines outlined in
the City's policy for Out -of -State Travel by City employees as outlined in the City
Expenditure Policy of the City of Saint Anthony Village Employee Resource
Guide.
Provisions:
• Limitations on paying for Councilmembers who have announced their
intention to resign, not to seek re-election, or who have been defeated in an
election (however, there may be some benefit to the City in having newly
elected officials who have not yet taken office attend training beforehand);
• Requirements for Councilmembers to give oral or written reports on the
results of the trip a the next Council meeting;
• The ability for the city to make exceptions to the policy;
• The requirement that all frequent flyer miles to accrue to the city;
• Requirements to use the most cost-efficient mode of travel available taking
into consideration reasonable time constraints.
2021