HomeMy WebLinkAboutCC WORKSESSION PACKET 11092021CITY OF SAINT ANTHONY VILLAGE
WORKSESSION AGENDA
Tuesday, November 9, 2021 at 5:45PM
Join Meeting via Zoom
There is also a dial -in option available. Members of the public who wish to attend the meeting may
do so in person.
Minutes
Worksession Minutes
WS10 -26 -21MINUTES.PDF
Worksession Topics
National Opioids Settlement Participation Discussion
Charlie Yunker, City Manager, presenting
Core Competencies In Governance
Wendy Webster, Councilmember, presenting
RATIONALE FOR CORE COMPETENCIES.PDF
CORE COMPETENCIES_BEST PRACTICES IN GOVERNANCE.PDF
Future Worksession Dates, Times And Agenda Items
Future Work Sessions
Charlie Yunker, City Manager, presenting
FUTURE AGENDA ITEMS.PDF
Adjournment
If you would like to request special accommodations or alternative formats, please contact the City
Clerk at 612 -782 -3313 or email city@savmn.com . People who are deaf or hard of hearing can
contact us by using 711 Relay.
Our Mission is to be a progressive and welcoming Village that is walkable, sustainable and
safe.
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CITY OF SAINT ANTHONY VILLAGEWORKSESSION AGENDATuesday, November 9, 2021 at 5:45PMJoin Meeting via ZoomThere is also a dial -in option available. Members of the public who wish to attend the meeting may do so in person. MinutesWorksession MinutesWS10-26 -21MINUTES.PDFWorksession TopicsNational Opioids Settlement Participation DiscussionCharlie Yunker, City Manager, presentingCore Competencies In GovernanceWendy Webster, Councilmember, presentingRATIONALE FOR CORE COMPETENCIES.PDFCORE COMPETENCIES_BEST PRACTICES IN GOVERNANCE.PDFFuture Worksession Dates, Times And Agenda ItemsFuture Work SessionsCharlie Yunker, City Manager, presentingFUTURE AGENDA ITEMS.PDFAdjournmentIf you would like to request special accommodations or alternative formats, please contact the City Clerk at 612 -782 -3313 or email city@savmn.com . People who are deaf or hard of hearing can
contact us by using 711 Relay.
Our Mission is to be a progressive and welcoming Village that is walkable, sustainable and
safe.
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City of St. Anthony
CITY COUNCIL WORK SESSION
Minutes
October 24, 2021
Present:
Mayor & Council
Randy Stille, Mayor, Thomas Randle, Councilmember, Wendy Webster, Councilmember and Jan Jenson,
Councilmember, Bernard Walker, Councilmember
Staff:
Charlie Yunker, City Manager, Shelly Rueckert, Finance Director
Absent:
None
Consultants:
Jay Lindgren, City Attorney
Call to Order:
Mayor Stille called the Work Session to order at 5:45 p.m.
Salo Maintenance Agreement:
Charlie Yunker presented the draft Salo Maintenance Agreement. The agreement is being updated due
to changes in the ownership parties, and was revisited in structure by the owners and staff to facilitate
the City taking over maintenance activities for the area to be maintained up the standard of a City park.
Staff believes this will better meet the expectations of the residents and will be more efficient overall.
Council discussed the existing arrangement and asked questions around the concrete remediation work
that needs to be competed. Staff noted that the remediation is the responsibility of the City and by
having the City maintain the area, the useful life of the infrastructure will be extended. Council directed
staff to bring the agreement to a regular Council meeting for approval.
Utility Rates:
Shelly Rueckert reviewed the draft 2022 Utility Rates, and the long-term plan that has led to the
proposed rate structure. Most notably the implementation of a “flat-fee” to reflect the fixed costs in the
system, and relying on usage rates for the variable/usage costs in the system.
Council discussed the proposed rates and noted that the rate survey compiled by staff and directed staff
to bring the rates forward to the next regular Council meeting to begin the adoption process.
Future Work Session:
Council will hold its next work session on November 9th, at 5:45pm in the Council Chambers.
Adjournment:
The meeting adjourned at 6:52 p.m.
Respectfully submitted by Charlie Yunker, City Manager.
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Core Competencies for Effective Elected Leaders
As outlined on the League of Minnesota Cities website, the purpose of core competencies for
effective elected leaders is to ensure City Council members are operating at high standards.
The core competencies outline specific behaviors which focus on values, vision and action and serve
as the foundation for a servant leadership mindset.
The proposed plan to adopt the core competencies for our work as a City Council will:
●Set clear expectations for onboarding new council members and reestablish expectations
for existing council members regarding a servant leadership mindset.
●Tell our story to community members so they can access a document to learn about our
shared expectations and behaviors for a servant leadership mindset, how we operate as a
council, and our plan of implementation of the core competencies.
●Assure council members have a shared understanding of behaviors for a servant leadership
mindset and can hold one another accountable to these competencies.
●Serve as a guidepost for leadership development for City Council throughout
implementation.
●Model high standards, shared expectations and values with staff at goal setting.
Proposed Purpose
St. Anthony City Council is committed to governing with a servant leadership mindset. Based on ten
core competencies, a servant leadership mindset ensures the Council will lead with values, adhere
to its vision, and act on decisions to achieve equitable outcomes.
Each Council member strives to ensure our behaviors meet high ethical standards, our interactions
with our constituents are respectful, our engagement seeks to listen to diverse perspectives, our
processes and decisions are transparent, and our policymaking utilizes an equity lens.
Attachment
St. Anthony City Council Plan for Governing with a Servant Leadership Mindset
St. Anthony City Council is committed to governing with a servant leadership mindset. Based on ten core
competencies, a servant leadership mindset ensures the Council will lead with values, adhere to its vision, and act
on decisions to achieve equitable outcomes. Each Council member strives to ensure our behaviors meet high
ethical standards, our interactions with our constituents are respectful, our engagement seeks to listen to diverse
perspectives, our processes and decisions are transparent, and our policymaking utilizes an equity lens.
Competencies
for Effective
Elected Leaders
Mindset and Behaviors Action Item to
Consider
Source
Leading with
Values:
Integrity and
Ethics
Examples of integrity and ethics as an elected official
include:
●Complying with laws, policies, and rules (e.g. the
gift law).
●Fostering ethical behavior among your elected
peers and city staff.
●Avoiding conflicts of interest.
●Demonstrating a commitment to democracy and
fair process.
Adopt Rules or
Code of Conduct
Official Conflict of
Interest (page 28)
League of Minnesota
Cities Minnesota Mayor
Handbook
(page 31-35, Sample on
page 77)
Leading with
Values:
Communication
Examples of communication as an elected official
include:
●Being an effective listener.
●Maintaining composure in crisis or other
highly-charged situations.
●Using different communication tools to engage
stakeholders in the community.
●Modeling good social media use.
●Communicating reliable information; not
misleading the public.
●Seeking out and listening to broad perspectives.
Adopt Values
Statement
Draft Sample
Statement of
Values
League of Minnesota
Cities Minnesota Mayor
Handbook
(page 35)
Draft Sample Statement
of Values
DRAFT July 2021 Page 1
St. Anthony City Council Plan for Governing with a Servant Leadership Mindset
Competencies
for Effective
Elected Leaders
Mindset and Behaviors Action Item to
Consider
Source
Leading with
Values:
Community
Engagement
Examples of community engagement as an elected
official include:
●Building relationships with different community
leaders, including those representing
underserved or underrepresented groups.
●Modeling civility.
●Welcoming diversity in viewpoints and opinion.
●Modeling good social media use.
Adopt Values
Statement
Draft Sample
Statement of
Values
League of Minnesota
Cities Minnesota Mayor
Handbook
(page 28-29)
Leading with
Values: Equity
and Inclusion
Examples of equity and inclusion as an elected
official include:
●Taking action to demonstrate a commitment to
inclusion and equity in your city.
●Reviewing policies for fair and equitable
outcomes.
●Building an inclusive workforce that represents
the community.
●Ensuring city services are accessible and
welcoming to all community members.
●Intentionally seeking authentic input into city
policies from a wide range of voices and
backgrounds.
Key actions for cities to consider in addressing racial
inequities
●Explore the demographic history, including the
racial history, and current demographics of the
community.
●Normalize the topic of race through hosting
facilitated conversations among city staff, elected
leaders, and in the community (e.g. book or film
and discussion events).
●Identify local partners/community groups to
engage in conversation about the experiences of
people of color in the community.
●Collect and analyze data on city services by race
(e.g. geographic data on where park
improvements have been made or where trees
have been planted by the city).
●Organize training for staff and elected officials
that focuses on developing shared terminology
and concepts of race and race equity (e.g. implicit
and explicit bias).
●Identify staff and elected officials for an internal
equity team; consider who is passionate for and
interested in the work. Include employees and
other officials of color.
Adopt Equity,
Diversity and
Inclusion Plan
Read The Sum of
Us: What Racism
Costs Everyone
and How We Can
Prosper Together
as council
professional
development
On City calendar,
consider
recognizing
October holiday as
Indigenous
People’s Day
Community Survey
in Spring 2022
2023 goals &
priorities driven
by survey & data
Driving Diversity and
Inclusion through
Governance
Race Equity Toolkit: An
Opportunity to
Operationalize Equity
Professional
Development for
Council:
Government Alliance
for Race and Equity
NLC Race, Equity and
Leadership Training
DRAFT July 2021 Page 2
St. Anthony City Council Plan for Governing with a Servant Leadership Mindset
Competencies
for Effective
Elected Leaders
Mindset and Behaviors Action Item to
Consider
Source
Leading with
Vision:
Strategic
Planning and
Decision Making
Examples of strategic planning and decision-making
as an elected official include:
●Listening to and considering a variety of
perspectives in order to make decisions.
●Ability to develop long-term plans.
●Encouraging creativity of ideas.
●Building trust and consensus; investing in
relationships and understanding of core values.
Community Survey
in Spring 2022
2023 goals &
priorities driven
by survey & data
League of Minnesota
Cities Minnesota Mayor
Handbook
(page 30-31)
Leading with
Vision:
Policymaking
Examples of policymaking as an elected official
include:
●Listening to diverse perspectives and building
consensus.
●Energizing a group for taking action.
●Identifying priorities.
●Harnessing relationships to bring about positive
results.
●Seeing the big picture.
Adopt strategies
and standards of
excellence for
data-driven local
government
Read The Sum of
Us
League of Minnesota
Cities Minnesota Mayor
Handbook
(page 36-38)
Ways Cities can Use
Data
Leading with
Vision:
Managing Risk
Examples of managing risk as an elected official
include:
●Following open and transparent public process
with decision-making.
●Fairness in application of ordinances and
policies.
●Upholding the values of the city and acting as a
role model for integrity.
League of Minnesota
Cities Liability
handbook
Leading with
Action:
Meeting
Facilitation
Examples of meeting facilitation as an elected official
include:
●Following Robert’s Rules of Order.
●Modeling collaboration and cooperation.
●Engaging stakeholders in productive discussions.
A resolution of
standing rules for
conducting city
council meetings is
adopted every
January.
League of Minnesota
Cities Meetings of City
Councils
Leading with
Action:
Financial
Literacy
Examples of financial literacy as an elected official
include:
●Creating an environment in which financial
transparency is valued.
●Analyzing trends that will affect the budget.
●Being a good steward of the public’s resources.
●Preparing your city to meet future needs.
League of Minnesota
Cities Handbook for
Minnesota Cities
(Chapters 19-25)
Leading with
Action:
Personnel
Management
Examples of personnel management as an elected
official include:
●Investing in employee’s professional
development/encouraging a growth mindset.
●Helping employees see how their roles,
responsibilities connect to the city’s overall
mission.
●Modeling the values of the city.
●Implementing succession planning.
Adopt Values
Statement
Draft Sample
Statement of
Values
League of Minnesota
Cities Minnesota Mayor
Handbook (page 40-41)
DRAFT July 2021 Page 3
St. Anthony City Council Plan for Governing with a Servant Leadership Mindset
Rationale for
Values Statement
●Council members take an oath of office upon
taking office.
●A resolution adopting the standing rules for
conducting city council meetings is adopted
every January.
●Rationale for Values Statement:
Values statements are written to reflect the core
ethical values of the city. They are a way to
compare preferred values against actual
behaviors. Values statements may take many
forms, but generally they contain four to six
cardinal values surrounded by “I” statements and
examples. For example, “I serve the public
interest when I recognize and support the
public’s right to know the public’s business.”
Values-based codes generally set aspirational
“do’s,” while codes of conduct stress “don’ts.”
Values Statement Elected Officials and
Council Structure and
Role (page 14)
League of Minnesota
Cities Minnesota Mayor
Handbook
(page 35 & Appendix F
on page 78)
Draft Sample Statement
of Values
Example of How We Can Utilize Data to Establish Goals
Community Survey
↓↓
Use survey data to understand perception of city
services and establish goals in January 2023
Disaggregate data to understand how People of Color
experience city services in our community
↓↓
●Revisit vision and mission statements
●Identify goals and how each ties to mission
statement
●Determine how to measure goals
●Align budget to goals
●Revisit vision and mission statements
●Use data to establish Diversity, Equity and Inclusion
goals in January 2023
●Determine how to measure goals
●Align budget to goals
League of Minnesota Cities and National League of Cities resources:
Core Competencies in Local Government
League of Minnesota Cities Handbook for Minnesota Cities
League of Minnesota Cities Minnesota Mayor Handbook
Elected Officials and Council Structure and Role
League of Minnesota Cities Meetings of City Councils
League of Minnesota Cities Meetings, Motions, Resolutions, Ordinances
Good Start to Good Governance
Official Conflict of Interest
Sample Resolution from Duluth City Council
Race Equity Toolkit: An Opportunity to Operationalize Equity
5 Ways Cities Can Use Data to Become More Efficient and Effective
Draft Sample Statement of Values (adapted from League of Minnesota Cities Minnesota Mayor Handbook pages 73-76)
Articles/Reference Documents
Driving Diversity and Inclusion through Governance
Director Onboarding and the Foundations of Respect
Organizational Culture and Leadership
Defining Culture and Organizational Culture
DRAFT July 2021 Page 4
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Date Type Staff Present
November 15 Work
Session Commission Interviews
City Council
City Manager
November 16 Work
Session Joint with Planning Commission
City Council
City Manager
November 23 Regular
Fire Prevention Poster Winners
2nd Reading and Adoption Water, Sewer, & Stormwater
2022 Street Project Approve Plans & Specifications, Authorize Advertisement for Bids
City Council
City Manager
December 14 Work
Session Communications Survey & Policy
City Council
City Manager
December 14 Regular
Water Conservation Poster Winners
Planning Commission items from November
Appoint Parks and Planning Commissioners and Chair/Vice Chairs
Setting Salary of City Manager
Authorizing Transfers & Closing of Specified Funds
Setting the 2022 City & HRA Budgets and Final Property Tax Levy -Public Hearing
2022 Fee Schedule
Quarterly Goals update
Final reading and adoption of water, sewer, & stormwater
Students in Government Presentation
City Council
City Manager
Finance Director
City Engineer
December 28 Regular City Council
City Manager
January 11 Work
Session
City Council
City Manager
January 11 Regular
Planning Commission items from December
Housekeeping Resolutions
Resolution for the Street Improvement Bond Reimbursement
Quarterly Donations & Grants
City Council
City Manager
January 25 Regular
Public Works Snow Plowing Operations presentation
NYFS Agreement
Outside Orgs-Council
City Council
City Manager
February 8 Work
Session
City Council
City Manager
February 8 Regular
Planning Commission items from January
Public Hearing-2023 Budget Calendar and Process
2022 Planning Commission Work Plan- (motion only)
Administration Annual Report
City Council
City Manager
Finance Director
FUTURE COUNCIL AGENDA ITEMS
2021
2022
Date Type Staff Present
FUTURE COUNCIL AGENDA ITEMS
February 22 Regular
Finance Annual Report
GreenCorp Member application-resolution
Adoption of Strategic Plan
Liquor Annual Report
City Council
City Manager
Liquor Op Manager
March 8 Work
Session Debt Levy/Updated Street Improvement Plan
City Council
City Manager
Finance Director
March 8 Regular
Planning Commission Items from February
Liquor License Renewals
Public Works Annual Report
2022 Parks and Environmental Commission Work Plan- (motion only)
Open to Business Presentation to the Council
City Council
City Manager
Public Works Director
March 22 Regular
Police Annual Report
Wyland Water Challenge
2022 Street Project Call for Hearing on Improvements, Call for Hearing on Assessments,
Order Preparation of Assessment
Call for sale of bonds
Approval of 2023 debt levy-public hearing
City Council
City Manager
Police Dept
City Engineer
April 12 Work
Session
City Council
City Manager
April 12 Regular
Planning Commission Items from March
Quarterly Donations & Grants
Fire Annual Report
Arbor Day Proclamation
Earth Day Proclamation
Quarterly Goals Update
City Council
City Manager
Fire Dept
April 26 Regular
2022 Street Project Public Hearing, Order Improvements, Adopt & Confirm Assessments,
Award Contract for Construction, Call for Sale of GO Bonds
Presentation from Nine North-Dana Healy
City Council
City Manager
City Engineer
May 10 Work
Session
City Council
City Manager
May 10 Regular
Planning Commission items from April
Insurance Renewal
Tort Limits - Consent
Order 2023 Feasibility Study
City Council
City Manager
City Engineer
May 22 Regular Salo Park Concert Series
Chamber of the Year and Business of the Year
City Council
City Manager
Date Type Staff Present
FUTURE COUNCIL AGENDA ITEMS
June 14 Work
Session Estimated Levy Scenarios
City Council
City Manager
June 14 Regular Planning Commission Items from May City Council
City Manager
June 28 Regular Audit Presentation
Finance Annual Report
City Council
City Manager
July 12 Work
Session
City Council
City Manager
July 12 Regular
Planning Commission items from June
Quarterly Donations & Grants
Approval of 2023 debt levy-public hearing
Quarterly Goals Update
City Council
City Manager
Finance Director
July 26 Regular
Liquor Operations Mid Year Report
VillageFest Presentation
Night to Unite Presentation
Night to Unite Proclamation
GARE Team Presentation
City Council
City Manager
Liquor Op Mgr
Police Chief
August 9 Work
Session
City Council
City Manager
August 9 Regular Planning Commission items from July
Approve 2023 Feasibility Study and Order Plans and Specs
City Council
City Manager
August 23 Regular Budget Presentation
City Council
City Manager
Finance Director
September 13 Work
Session
City Council
City Manager
September 13 Regular
Planning Commission items from August
2023 Preliminary Operating Budget and Levy-Public Hearing
Kiwanis Peanut Day
Students in Leadership-Consent
City Council
City Manager
Finance Director
September 27 Regular
Fire Prevention Presentation
Spirit of St. Anthony Award
SANB #282 Presentation
Union Contracts
City Council
City Manager
Fire Dept
October 11 Work
Session 2023 Long term capital budget plans
City Council
City Manager
Finance Director
Date Type Staff Present
FUTURE COUNCIL AGENDA ITEMS
October 11 Regular Preliminary Certification of Delinquent Waste Hauler Accounts-Consent Agenda
Preliminary Certification of Delinquent Utility Accounts-Consent Agenda
City Council
City Manager
October 25 Work
Session 2023 utility rates and budgets
City Council
City Manager
Finance Director
October 25 Regular
Quarterly Donations & Grants
Quarterly Goals Update
Approval of CIP
City Council
City Manager
Finance Director
November 8 Work
Session Council Topic
City Council
City Manager
November 8 Regular
Planning Commission items from October
Authorizing polling places for 2022
1st Reading Water, Sewer, & Stormwater-Public Hearing
Hennepin County Recycling Agreement
Salo Maintenance Agreement
Canvass Election Results
City Council
City Manager