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CC PACKET 12142021
CITY OF SAINT ANTHONY VILLAGE CITY COUNCIL MEETING AGENDA Tuesday, December 14, 2021 at 7:00PM Join Meeting via Zoom There is also a dial -in option available. Members of the public who wish to attend the meeting may do so in person. Call To Order. Pledge Of Allegiance. Roll Call. Approval Of Agenda. Proclamations And Recognitions. Students In Government Day Zoey Benson and Kieran Ulbee, St. Anthony High School student participants, presenting. ZOEY BENSON - CIVIC ENGAGEMENT PROJECT.PDF KIERAN ULBEE - CIVIC ENGAGEMENT PROJECT.PDF Consent Agenda. Approval Of CC Meeting Minutes CC 11.23.2021.PDF License And Permits LICENSEANDPERMITS .PDF Claims 12 -15 -21.PDF Resolution 21 -087 - Approving 2022 Salary Of Charlie Yunker, St. Anthony Village City Manager RESOLUTION 21 -087.PDF Resolution 21 -088 - Authorizing Transfers And Closing Of Specified Funds. 2021 TRANSFERS SCHEDULE.PDF RESOLUTION 21 -088.PDF Resolution 21 -089 - Approving Redpath And Company As The City Auditor For Auditing Years 2021, 2022 And 2023 And Authorizing The Mayor And City Manager To Execute Such Engagement Contract COVER MEMO.PDF CONTRACT.PDF RESOLUTION 21 -089.PDF Resolution 21 -090 - Authorizing The Mayor And City Manager To Execute The Agreement Between Hennepin County And The City Of St. Anthony For Road Maintenance Services Charlie Yunker, City Manager, presenting. COVER MEMO.PDF HENNEPIN COUNTY AND ST ANTHONY RD MAINTENANCE AGMT.PDF RESOLUTION 21 -090.PDF Resolution 21 -091 - Approving The Hennepin County Residential Recycling SCORE Grant Agreement Amendment Charlie Yunker, City Manager, presenting. COVER MEMO.PDF 2022 -2025_RESIDENTIAL_WRR_FUNDING_POLICY_(FINAL).PDF RESOLUTION 21 -091.PDF Resolution 21 -092 - Approving Stormwater Facilities Maintenance Agreement With The Village, LLC Dba Urban Grove And The City Of St. Anthony COVER MEMO.PDF URBAN GROVE MAINT AGREEMENT.PDF RESOLUTION 21 -092.PDF Resolution 21 -093 - Accepting The Coronavirus Local Fiscal Recovery Fund Established Under The American Rescue Plan Act RESOLUTION 21 -093.PDF Appoint Student Liaison To Parks And Environmental Commission COVER STUDENT LIAISON APPOINTMENTS.PDF Public Hearing. Resolution 21 -094 Setting The Final 2022 Tax Levy And General Operating Budget For The City Of St. Anthony Village. Shelly Rueckert, Finance Director, presenting. COVER MEMO.PDF PRESENTATION.PDF 1 GENERAL FUND REVENUES SUMMARY.PDF 2 GENERAL FUND REVENUES DETAIL.PDF 3 GENERAL FUND EXPENDITURES SUMMARY.PDF 4 GENERAL FUND EXPENDITURES DETAIL.PDF 5 SPECIAL REVENUE FUNDS.PDF 6 DEBT SERVICE FUNDS.PDF NOTICE - BUDGET PUBLIC HEARING.PDF RESOLUTION 21 -094.PDF Reports From Commission And Staff. General Business Of Council. Resolution 21 -095 - Approving A Contract With CentralSquare Pro Suite Records Management System Jon Mangseth, Police Chief, presenting. COVER MEMO.PDF CONTRACT.PDF RESOLUTION 21 -095.PDF Resolution 21 -096 - Ratifying The 2022 Agreement Between The International Association Of Fire Fighters, Local 3486 Representing The S. Anthony Fire Department Employees And The City Of St. Anthony Village Charlie Yunker, City Manager, presenting COVER MEMO.PDF RESOLUTION 21 -096.PDF Resolution 21 -097 - Ratifying The 2022 Agreement Between The Law Enforcement Labor Services, Inc. #186 Local Representing The St. Anthony Police Department Licensed Employees And The City Of St. Anthony Village Charlie Yunker, City Manager, presenting. COVER MEMO.PDF RESOLUTION 21 -097.PDF Resolution 21 -098 - Ratifying The 2022 Agreement Between The International Union Of Operating Engineers Local No. 49 AFL -CIO Representing The St. Anthony Public Works Department Employees And The City Of St. Anthony Village Charlie Yunker, City Manager, presenting. COVER MEMO.PDF RESOLUTION 21 -098.PDF Resolution 21 -099 - Approving The 2022 Appointments And Appointing The Chair And Vice Chair To The Planning Commission Charlie Yunker, City Manager, presenting. COVER MEMO.PDF RESOLUTION 21 -099.PDF Resolution 21 -100 -Approving The 2022 Appointments And Appointing The Chair And Vice Chair To The Parks And Environmental Commission Charlie Yunker, City Manager, presenting. COVER MEMO.PDF RESOLUTION 21 -100.PDF Ordinance 21 -05 - Amending Multiple Sections Relating To Sewer, Water And Stormwater Fees And Other Fees. Final Reading Charlie Yunker, City Manager, presenting. COVER MEMO.PDF 2022 UTILITY RATES POWERPOINT.PDF EXHIBIT A - WATER EXPENSES.PDF EXHIBIT B - WATER OPERATIONS.PDF EXHIBIT C - SEWER EXPENSES.PDF EXHIBIT D - SEWER OPERATIONS.PDF EXHIBIT E - 2021 UTILITY RATES SURVEY.PDF EXHIBIT F - UTILITY FUND SUMMARY.PDF EXHIBIT G - WATER AND SEWER 10 YR OPERATING PROJECTION.PDF NOTICE - PUBLIC HEARING FEES.PDF ORDINANCE 2021 -05.PDF Resolution 21 -101 - Approving Summary Publication For Ordinance 21 -05 Charlie Yunker, City Manager, presenting. RESOLUTION 21 -101.PDF Resolution 21 -102 - Approving The 2022 Fee Schedule Charlie Yunker, City Manager, presenting. COVER MEMO.PDF FEE SCHEDULE 2022 REDLINED.PDF RESOLUTION 21 -102.PDF Reports From City Manager And Council Members. Community Forum Individuals may address the City Council about any City business item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk ’s record, and limit their remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. Information And Announcements. Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjournment If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612 -782 -3313 or email city@savmn.com . People who are deaf or hard of hearing can contact us by using 711 Relay. Our Mission is to be a progressive and welcoming Village that is walkable, sustainable and safe. I. II. III. IV. V. A. Documents: VI. A. Documents: B. Documents: C. Documents: D. Documents: E. Documents: F. Documents: G. Documents: H. Documents: I. Documents: J. Documents: K. Documents: VII. A. Documents: VIII. IX. A. Documents: B. Documents: C. Documents: D. Documents: E. Documents: F. Documents: G. Documents: H. Documents: I. Documents: X. XI. XII. A. Documents: XIII. 1 CITY OF SAINT ANTHONY VILLAGECITY COUNCIL MEETING AGENDATuesday, December 14, 2021 at 7:00PMJoin Meeting via ZoomThere is also a dial -in option available. Members of the public who wish to attend the meeting may do so in person. Call To Order.Pledge Of Allegiance.Roll Call.Approval Of Agenda.Proclamations And Recognitions.Students In Government DayZoey Benson and Kieran Ulbee, St. Anthony High School student participants, presenting.ZOEY BENSON - CIVIC ENGAGEMENT PROJECT.PDFKIERAN ULBEE - CIVIC ENGAGEMENT PROJECT.PDFConsent Agenda.Approval Of CC Meeting MinutesCC 11.23.2021.PDFLicense And PermitsLICENSEANDPERMITS .PDFClaims 12 -15 -21.PDF Resolution 21 -087 - Approving 2022 Salary Of Charlie Yunker, St. Anthony Village City Manager RESOLUTION 21 -087.PDF Resolution 21 -088 - Authorizing Transfers And Closing Of Specified Funds. 2021 TRANSFERS SCHEDULE.PDF RESOLUTION 21 -088.PDF Resolution 21 -089 - Approving Redpath And Company As The City Auditor For Auditing Years 2021, 2022 And 2023 And Authorizing The Mayor And City Manager To Execute Such Engagement Contract COVER MEMO.PDF CONTRACT.PDF RESOLUTION 21 -089.PDF Resolution 21 -090 - Authorizing The Mayor And City Manager To Execute The Agreement Between Hennepin County And The City Of St. Anthony For Road Maintenance Services Charlie Yunker, City Manager, presenting. COVER MEMO.PDF HENNEPIN COUNTY AND ST ANTHONY RD MAINTENANCE AGMT.PDF RESOLUTION 21 -090.PDF Resolution 21 -091 - Approving The Hennepin County Residential Recycling SCORE Grant Agreement Amendment Charlie Yunker, City Manager, presenting. COVER MEMO.PDF 2022 -2025_RESIDENTIAL_WRR_FUNDING_POLICY_(FINAL).PDF RESOLUTION 21 -091.PDF Resolution 21 -092 - Approving Stormwater Facilities Maintenance Agreement With The Village, LLC Dba Urban Grove And The City Of St. Anthony COVER MEMO.PDF URBAN GROVE MAINT AGREEMENT.PDF RESOLUTION 21 -092.PDF Resolution 21 -093 - Accepting The Coronavirus Local Fiscal Recovery Fund Established Under The American Rescue Plan Act RESOLUTION 21 -093.PDF Appoint Student Liaison To Parks And Environmental Commission COVER STUDENT LIAISON APPOINTMENTS.PDF Public Hearing. Resolution 21 -094 Setting The Final 2022 Tax Levy And General Operating Budget For The City Of St. Anthony Village. Shelly Rueckert, Finance Director, presenting. COVER MEMO.PDF PRESENTATION.PDF 1 GENERAL FUND REVENUES SUMMARY.PDF 2 GENERAL FUND REVENUES DETAIL.PDF 3 GENERAL FUND EXPENDITURES SUMMARY.PDF 4 GENERAL FUND EXPENDITURES DETAIL.PDF 5 SPECIAL REVENUE FUNDS.PDF 6 DEBT SERVICE FUNDS.PDF NOTICE - BUDGET PUBLIC HEARING.PDF RESOLUTION 21 -094.PDF Reports From Commission And Staff. General Business Of Council. Resolution 21 -095 - Approving A Contract With CentralSquare Pro Suite Records Management System Jon Mangseth, Police Chief, presenting. COVER MEMO.PDF CONTRACT.PDF RESOLUTION 21 -095.PDF Resolution 21 -096 - Ratifying The 2022 Agreement Between The International Association Of Fire Fighters, Local 3486 Representing The S. Anthony Fire Department Employees And The City Of St. Anthony Village Charlie Yunker, City Manager, presenting COVER MEMO.PDF RESOLUTION 21 -096.PDF Resolution 21 -097 - Ratifying The 2022 Agreement Between The Law Enforcement Labor Services, Inc. #186 Local Representing The St. Anthony Police Department Licensed Employees And The City Of St. Anthony Village Charlie Yunker, City Manager, presenting. COVER MEMO.PDF RESOLUTION 21 -097.PDF Resolution 21 -098 - Ratifying The 2022 Agreement Between The International Union Of Operating Engineers Local No. 49 AFL -CIO Representing The St. Anthony Public Works Department Employees And The City Of St. Anthony Village Charlie Yunker, City Manager, presenting. COVER MEMO.PDF RESOLUTION 21 -098.PDF Resolution 21 -099 - Approving The 2022 Appointments And Appointing The Chair And Vice Chair To The Planning Commission Charlie Yunker, City Manager, presenting. COVER MEMO.PDF RESOLUTION 21 -099.PDF Resolution 21 -100 -Approving The 2022 Appointments And Appointing The Chair And Vice Chair To The Parks And Environmental Commission Charlie Yunker, City Manager, presenting. COVER MEMO.PDF RESOLUTION 21 -100.PDF Ordinance 21 -05 - Amending Multiple Sections Relating To Sewer, Water And Stormwater Fees And Other Fees. Final Reading Charlie Yunker, City Manager, presenting. COVER MEMO.PDF 2022 UTILITY RATES POWERPOINT.PDF EXHIBIT A - WATER EXPENSES.PDF EXHIBIT B - WATER OPERATIONS.PDF EXHIBIT C - SEWER EXPENSES.PDF EXHIBIT D - SEWER OPERATIONS.PDF EXHIBIT E - 2021 UTILITY RATES SURVEY.PDF EXHIBIT F - UTILITY FUND SUMMARY.PDF EXHIBIT G - WATER AND SEWER 10 YR OPERATING PROJECTION.PDF NOTICE - PUBLIC HEARING FEES.PDF ORDINANCE 2021 -05.PDF Resolution 21 -101 - Approving Summary Publication For Ordinance 21 -05 Charlie Yunker, City Manager, presenting. RESOLUTION 21 -101.PDF Resolution 21 -102 - Approving The 2022 Fee Schedule Charlie Yunker, City Manager, presenting. COVER MEMO.PDF FEE SCHEDULE 2022 REDLINED.PDF RESOLUTION 21 -102.PDF Reports From City Manager And Council Members. Community Forum Individuals may address the City Council about any City business item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk ’s record, and limit their remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. Information And Announcements. Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjournment If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612 -782 -3313 or email city@savmn.com . People who are deaf or hard of hearing can contact us by using 711 Relay. Our Mission is to be a progressive and welcoming Village that is walkable, sustainable and safe. I.II.III.IV.V.A.Documents:VI.A.Documents:B.Documents:C. Documents: D. Documents: E. Documents: F. Documents: G. Documents: H. Documents: I. Documents: J. Documents: K. Documents: VII. A. Documents: VIII. IX. A. Documents: B. Documents: C. Documents: D. Documents: E. Documents: F. Documents: G. Documents: H. Documents: I. Documents: X. XI. XII. A. Documents: XIII. 2 CITY OF SAINT ANTHONY VILLAGECITY COUNCIL MEETING AGENDATuesday, December 14, 2021 at 7:00PMJoin Meeting via ZoomThere is also a dial -in option available. Members of the public who wish to attend the meeting may do so in person. Call To Order.Pledge Of Allegiance.Roll Call.Approval Of Agenda.Proclamations And Recognitions.Students In Government DayZoey Benson and Kieran Ulbee, St. Anthony High School student participants, presenting.ZOEY BENSON - CIVIC ENGAGEMENT PROJECT.PDFKIERAN ULBEE - CIVIC ENGAGEMENT PROJECT.PDFConsent Agenda.Approval Of CC Meeting MinutesCC 11.23.2021.PDFLicense And PermitsLICENSEANDPERMITS .PDFClaims12-15 -21.PDFResolution 21 -087 - Approving 2022 Salary Of Charlie Yunker, St. Anthony Village City ManagerRESOLUTION 21 -087.PDFResolution 21 -088 - Authorizing Transfers And Closing Of Specified Funds.2021 TRANSFERS SCHEDULE.PDFRESOLUTION 21 -088.PDFResolution 21 -089 - Approving Redpath And Company As The City Auditor For Auditing Years 2021, 2022 And 2023 And Authorizing The Mayor And City Manager To Execute Such Engagement ContractCOVER MEMO.PDFCONTRACT.PDFRESOLUTION 21 -089.PDFResolution 21 -090 - Authorizing The Mayor And City Manager To Execute The Agreement Between Hennepin County And The City Of St. Anthony For Road Maintenance ServicesCharlie Yunker, City Manager, presenting.COVER MEMO.PDFHENNEPIN COUNTY AND ST ANTHONY RD MAINTENANCE AGMT.PDFRESOLUTION 21 -090.PDFResolution 21 -091 - Approving The Hennepin County Residential Recycling SCORE Grant Agreement AmendmentCharlie Yunker, City Manager, presenting.COVER MEMO.PDF2022-2025_RESIDENTIAL_WRR_FUNDING_POLICY_(FINAL).PDFRESOLUTION 21 -091.PDFResolution 21 -092 - Approving Stormwater Facilities Maintenance Agreement With The Village, LLC Dba Urban Grove And The City Of St. AnthonyCOVER MEMO.PDFURBAN GROVE MAINT AGREEMENT.PDF RESOLUTION 21 -092.PDF Resolution 21 -093 - Accepting The Coronavirus Local Fiscal Recovery Fund Established Under The American Rescue Plan Act RESOLUTION 21 -093.PDF Appoint Student Liaison To Parks And Environmental Commission COVER STUDENT LIAISON APPOINTMENTS.PDF Public Hearing. Resolution 21 -094 Setting The Final 2022 Tax Levy And General Operating Budget For The City Of St. Anthony Village. Shelly Rueckert, Finance Director, presenting. COVER MEMO.PDF PRESENTATION.PDF 1 GENERAL FUND REVENUES SUMMARY.PDF 2 GENERAL FUND REVENUES DETAIL.PDF 3 GENERAL FUND EXPENDITURES SUMMARY.PDF 4 GENERAL FUND EXPENDITURES DETAIL.PDF 5 SPECIAL REVENUE FUNDS.PDF 6 DEBT SERVICE FUNDS.PDF NOTICE - BUDGET PUBLIC HEARING.PDF RESOLUTION 21 -094.PDF Reports From Commission And Staff. General Business Of Council. Resolution 21 -095 - Approving A Contract With CentralSquare Pro Suite Records Management System Jon Mangseth, Police Chief, presenting. COVER MEMO.PDF CONTRACT.PDF RESOLUTION 21 -095.PDF Resolution 21 -096 - Ratifying The 2022 Agreement Between The International Association Of Fire Fighters, Local 3486 Representing The S. Anthony Fire Department Employees And The City Of St. Anthony Village Charlie Yunker, City Manager, presenting COVER MEMO.PDF RESOLUTION 21 -096.PDF Resolution 21 -097 - Ratifying The 2022 Agreement Between The Law Enforcement Labor Services, Inc. #186 Local Representing The St. Anthony Police Department Licensed Employees And The City Of St. Anthony Village Charlie Yunker, City Manager, presenting. COVER MEMO.PDF RESOLUTION 21 -097.PDF Resolution 21 -098 - Ratifying The 2022 Agreement Between The International Union Of Operating Engineers Local No. 49 AFL -CIO Representing The St. Anthony Public Works Department Employees And The City Of St. Anthony Village Charlie Yunker, City Manager, presenting. COVER MEMO.PDF RESOLUTION 21 -098.PDF Resolution 21 -099 - Approving The 2022 Appointments And Appointing The Chair And Vice Chair To The Planning Commission Charlie Yunker, City Manager, presenting. COVER MEMO.PDF RESOLUTION 21 -099.PDF Resolution 21 -100 -Approving The 2022 Appointments And Appointing The Chair And Vice Chair To The Parks And Environmental Commission Charlie Yunker, City Manager, presenting. COVER MEMO.PDF RESOLUTION 21 -100.PDF Ordinance 21 -05 - Amending Multiple Sections Relating To Sewer, Water And Stormwater Fees And Other Fees. Final Reading Charlie Yunker, City Manager, presenting. COVER MEMO.PDF 2022 UTILITY RATES POWERPOINT.PDF EXHIBIT A - WATER EXPENSES.PDF EXHIBIT B - WATER OPERATIONS.PDF EXHIBIT C - SEWER EXPENSES.PDF EXHIBIT D - SEWER OPERATIONS.PDF EXHIBIT E - 2021 UTILITY RATES SURVEY.PDF EXHIBIT F - UTILITY FUND SUMMARY.PDF EXHIBIT G - WATER AND SEWER 10 YR OPERATING PROJECTION.PDF NOTICE - PUBLIC HEARING FEES.PDF ORDINANCE 2021 -05.PDF Resolution 21 -101 - Approving Summary Publication For Ordinance 21 -05 Charlie Yunker, City Manager, presenting. RESOLUTION 21 -101.PDF Resolution 21 -102 - Approving The 2022 Fee Schedule Charlie Yunker, City Manager, presenting. COVER MEMO.PDF FEE SCHEDULE 2022 REDLINED.PDF RESOLUTION 21 -102.PDF Reports From City Manager And Council Members. Community Forum Individuals may address the City Council about any City business item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk ’s record, and limit their remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. Information And Announcements. Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjournment If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612 -782 -3313 or email city@savmn.com . People who are deaf or hard of hearing can contact us by using 711 Relay. Our Mission is to be a progressive and welcoming Village that is walkable, sustainable and safe. I.II.III.IV.V.A.Documents:VI.A.Documents:B.Documents:C.Documents:D.Documents:E.Documents:F.Documents:G.Documents:H.Documents:I.Documents: J. Documents: K. Documents: VII. A. Documents: VIII. IX. A. Documents: B. Documents: C. Documents: D. Documents: E. Documents: F. Documents: G. Documents: H. Documents: I. Documents: X. XI. XII. A. Documents: XIII. 3 CITY OF SAINT ANTHONY VILLAGECITY COUNCIL MEETING AGENDATuesday, December 14, 2021 at 7:00PMJoin Meeting via ZoomThere is also a dial -in option available. Members of the public who wish to attend the meeting may do so in person. Call To Order.Pledge Of Allegiance.Roll Call.Approval Of Agenda.Proclamations And Recognitions.Students In Government DayZoey Benson and Kieran Ulbee, St. Anthony High School student participants, presenting.ZOEY BENSON - CIVIC ENGAGEMENT PROJECT.PDFKIERAN ULBEE - CIVIC ENGAGEMENT PROJECT.PDFConsent Agenda.Approval Of CC Meeting MinutesCC 11.23.2021.PDFLicense And PermitsLICENSEANDPERMITS .PDFClaims12-15 -21.PDFResolution 21 -087 - Approving 2022 Salary Of Charlie Yunker, St. Anthony Village City ManagerRESOLUTION 21 -087.PDFResolution 21 -088 - Authorizing Transfers And Closing Of Specified Funds.2021 TRANSFERS SCHEDULE.PDFRESOLUTION 21 -088.PDFResolution 21 -089 - Approving Redpath And Company As The City Auditor For Auditing Years 2021, 2022 And 2023 And Authorizing The Mayor And City Manager To Execute Such Engagement ContractCOVER MEMO.PDFCONTRACT.PDFRESOLUTION 21 -089.PDFResolution 21 -090 - Authorizing The Mayor And City Manager To Execute The Agreement Between Hennepin County And The City Of St. Anthony For Road Maintenance ServicesCharlie Yunker, City Manager, presenting.COVER MEMO.PDFHENNEPIN COUNTY AND ST ANTHONY RD MAINTENANCE AGMT.PDFRESOLUTION 21 -090.PDFResolution 21 -091 - Approving The Hennepin County Residential Recycling SCORE Grant Agreement AmendmentCharlie Yunker, City Manager, presenting.COVER MEMO.PDF2022-2025_RESIDENTIAL_WRR_FUNDING_POLICY_(FINAL).PDFRESOLUTION 21 -091.PDFResolution 21 -092 - Approving Stormwater Facilities Maintenance Agreement With The Village, LLC Dba Urban Grove And The City Of St. AnthonyCOVER MEMO.PDFURBAN GROVE MAINT AGREEMENT.PDFRESOLUTION 21 -092.PDFResolution 21 -093 - Accepting The Coronavirus Local Fiscal Recovery Fund Established Under The American Rescue Plan ActRESOLUTION 21 -093.PDFAppoint Student Liaison To Parks And Environmental CommissionCOVER STUDENT LIAISON APPOINTMENTS.PDFPublic Hearing.Resolution 21 -094 Setting The Final 2022 Tax Levy And General Operating Budget For The City Of St. Anthony Village.Shelly Rueckert, Finance Director, presenting.COVER MEMO.PDFPRESENTATION.PDF1 GENERAL FUND REVENUES SUMMARY.PDF2 GENERAL FUND REVENUES DETAIL.PDF3 GENERAL FUND EXPENDITURES SUMMARY.PDF4 GENERAL FUND EXPENDITURES DETAIL.PDF5 SPECIAL REVENUE FUNDS.PDF6 DEBT SERVICE FUNDS.PDFNOTICE - BUDGET PUBLIC HEARING.PDFRESOLUTION 21 -094.PDFReports From Commission And Staff.General Business Of Council.Resolution 21 -095 - Approving A Contract With CentralSquare Pro Suite Records Management SystemJon Mangseth, Police Chief, presenting.COVER MEMO.PDFCONTRACT.PDFRESOLUTION 21 -095.PDFResolution 21 -096 - Ratifying The 2022 Agreement Between The International Association Of Fire Fighters, Local 3486 Representing The S. Anthony Fire Department Employees And The City Of St. Anthony VillageCharlie Yunker, City Manager, presenting COVER MEMO.PDF RESOLUTION 21 -096.PDF Resolution 21 -097 - Ratifying The 2022 Agreement Between The Law Enforcement Labor Services, Inc. #186 Local Representing The St. Anthony Police Department Licensed Employees And The City Of St. Anthony Village Charlie Yunker, City Manager, presenting. COVER MEMO.PDF RESOLUTION 21 -097.PDF Resolution 21 -098 - Ratifying The 2022 Agreement Between The International Union Of Operating Engineers Local No. 49 AFL -CIO Representing The St. Anthony Public Works Department Employees And The City Of St. Anthony Village Charlie Yunker, City Manager, presenting. COVER MEMO.PDF RESOLUTION 21 -098.PDF Resolution 21 -099 - Approving The 2022 Appointments And Appointing The Chair And Vice Chair To The Planning Commission Charlie Yunker, City Manager, presenting. COVER MEMO.PDF RESOLUTION 21 -099.PDF Resolution 21 -100 -Approving The 2022 Appointments And Appointing The Chair And Vice Chair To The Parks And Environmental Commission Charlie Yunker, City Manager, presenting. COVER MEMO.PDF RESOLUTION 21 -100.PDF Ordinance 21 -05 - Amending Multiple Sections Relating To Sewer, Water And Stormwater Fees And Other Fees. Final Reading Charlie Yunker, City Manager, presenting. COVER MEMO.PDF 2022 UTILITY RATES POWERPOINT.PDF EXHIBIT A - WATER EXPENSES.PDF EXHIBIT B - WATER OPERATIONS.PDF EXHIBIT C - SEWER EXPENSES.PDF EXHIBIT D - SEWER OPERATIONS.PDF EXHIBIT E - 2021 UTILITY RATES SURVEY.PDF EXHIBIT F - UTILITY FUND SUMMARY.PDF EXHIBIT G - WATER AND SEWER 10 YR OPERATING PROJECTION.PDF NOTICE - PUBLIC HEARING FEES.PDF ORDINANCE 2021 -05.PDF Resolution 21 -101 - Approving Summary Publication For Ordinance 21 -05 Charlie Yunker, City Manager, presenting. RESOLUTION 21 -101.PDF Resolution 21 -102 - Approving The 2022 Fee Schedule Charlie Yunker, City Manager, presenting. COVER MEMO.PDF FEE SCHEDULE 2022 REDLINED.PDF RESOLUTION 21 -102.PDF Reports From City Manager And Council Members. Community Forum Individuals may address the City Council about any City business item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk ’s record, and limit their remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. Information And Announcements. Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjournment If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612 -782 -3313 or email city@savmn.com . People who are deaf or hard of hearing can contact us by using 711 Relay. Our Mission is to be a progressive and welcoming Village that is walkable, sustainable and safe. I.II.III.IV.V.A.Documents:VI.A.Documents:B.Documents:C.Documents:D.Documents:E.Documents:F.Documents:G.Documents:H.Documents:I.Documents:J.Documents:K.Documents:VII.A.Documents:VIII.IX.A.Documents:B.Documents: C. Documents: D. Documents: E. Documents: F. Documents: G. Documents: H. Documents: I. Documents: X. XI. XII. A. Documents: XIII. 4 CITY OF SAINT ANTHONY VILLAGECITY COUNCIL MEETING AGENDATuesday, December 14, 2021 at 7:00PMJoin Meeting via ZoomThere is also a dial -in option available. Members of the public who wish to attend the meeting may do so in person. Call To Order.Pledge Of Allegiance.Roll Call.Approval Of Agenda.Proclamations And Recognitions.Students In Government DayZoey Benson and Kieran Ulbee, St. Anthony High School student participants, presenting.ZOEY BENSON - CIVIC ENGAGEMENT PROJECT.PDFKIERAN ULBEE - CIVIC ENGAGEMENT PROJECT.PDFConsent Agenda.Approval Of CC Meeting MinutesCC 11.23.2021.PDFLicense And PermitsLICENSEANDPERMITS .PDFClaims12-15 -21.PDFResolution 21 -087 - Approving 2022 Salary Of Charlie Yunker, St. Anthony Village City ManagerRESOLUTION 21 -087.PDFResolution 21 -088 - Authorizing Transfers And Closing Of Specified Funds.2021 TRANSFERS SCHEDULE.PDFRESOLUTION 21 -088.PDFResolution 21 -089 - Approving Redpath And Company As The City Auditor For Auditing Years 2021, 2022 And 2023 And Authorizing The Mayor And City Manager To Execute Such Engagement ContractCOVER MEMO.PDFCONTRACT.PDFRESOLUTION 21 -089.PDFResolution 21 -090 - Authorizing The Mayor And City Manager To Execute The Agreement Between Hennepin County And The City Of St. Anthony For Road Maintenance ServicesCharlie Yunker, City Manager, presenting.COVER MEMO.PDFHENNEPIN COUNTY AND ST ANTHONY RD MAINTENANCE AGMT.PDFRESOLUTION 21 -090.PDFResolution 21 -091 - Approving The Hennepin County Residential Recycling SCORE Grant Agreement AmendmentCharlie Yunker, City Manager, presenting.COVER MEMO.PDF2022-2025_RESIDENTIAL_WRR_FUNDING_POLICY_(FINAL).PDFRESOLUTION 21 -091.PDFResolution 21 -092 - Approving Stormwater Facilities Maintenance Agreement With The Village, LLC Dba Urban Grove And The City Of St. AnthonyCOVER MEMO.PDFURBAN GROVE MAINT AGREEMENT.PDFRESOLUTION 21 -092.PDFResolution 21 -093 - Accepting The Coronavirus Local Fiscal Recovery Fund Established Under The American Rescue Plan ActRESOLUTION 21 -093.PDFAppoint Student Liaison To Parks And Environmental CommissionCOVER STUDENT LIAISON APPOINTMENTS.PDFPublic Hearing.Resolution 21 -094 Setting The Final 2022 Tax Levy And General Operating Budget For The City Of St. Anthony Village.Shelly Rueckert, Finance Director, presenting.COVER MEMO.PDFPRESENTATION.PDF1 GENERAL FUND REVENUES SUMMARY.PDF2 GENERAL FUND REVENUES DETAIL.PDF3 GENERAL FUND EXPENDITURES SUMMARY.PDF4 GENERAL FUND EXPENDITURES DETAIL.PDF5 SPECIAL REVENUE FUNDS.PDF6 DEBT SERVICE FUNDS.PDFNOTICE - BUDGET PUBLIC HEARING.PDFRESOLUTION 21 -094.PDFReports From Commission And Staff.General Business Of Council.Resolution 21 -095 - Approving A Contract With CentralSquare Pro Suite Records Management SystemJon Mangseth, Police Chief, presenting.COVER MEMO.PDFCONTRACT.PDFRESOLUTION 21 -095.PDFResolution 21 -096 - Ratifying The 2022 Agreement Between The International Association Of Fire Fighters, Local 3486 Representing The S. Anthony Fire Department Employees And The City Of St. Anthony VillageCharlie Yunker, City Manager, presentingCOVER MEMO.PDFRESOLUTION 21 -096.PDFResolution 21 -097 - Ratifying The 2022 Agreement Between The Law Enforcement Labor Services, Inc. #186 Local Representing The St. Anthony Police Department Licensed Employees And The City Of St. Anthony VillageCharlie Yunker, City Manager, presenting.COVER MEMO.PDFRESOLUTION 21 -097.PDFResolution 21 -098 - Ratifying The 2022 Agreement Between The International Union Of Operating Engineers Local No. 49 AFL -CIO Representing The St. Anthony Public Works Department Employees And The City Of St. Anthony VillageCharlie Yunker, City Manager, presenting.COVER MEMO.PDFRESOLUTION 21 -098.PDFResolution 21 -099 - Approving The 2022 Appointments And Appointing The Chair And Vice Chair To The Planning CommissionCharlie Yunker, City Manager, presenting.COVER MEMO.PDFRESOLUTION 21 -099.PDFResolution 21 -100 -Approving The 2022 Appointments And Appointing The Chair And Vice Chair To The Parks And Environmental CommissionCharlie Yunker, City Manager, presenting.COVER MEMO.PDFRESOLUTION 21 -100.PDFOrdinance 21 -05 - Amending Multiple Sections Relating To Sewer, Water And Stormwater Fees And Other Fees.Final ReadingCharlie Yunker, City Manager, presenting.COVER MEMO.PDF2022 UTILITY RATES POWERPOINT.PDFEXHIBIT A - WATER EXPENSES.PDFEXHIBIT B - WATER OPERATIONS.PDF EXHIBIT C - SEWER EXPENSES.PDF EXHIBIT D - SEWER OPERATIONS.PDF EXHIBIT E - 2021 UTILITY RATES SURVEY.PDF EXHIBIT F - UTILITY FUND SUMMARY.PDF EXHIBIT G - WATER AND SEWER 10 YR OPERATING PROJECTION.PDF NOTICE - PUBLIC HEARING FEES.PDF ORDINANCE 2021 -05.PDF Resolution 21 -101 - Approving Summary Publication For Ordinance 21 -05 Charlie Yunker, City Manager, presenting. RESOLUTION 21 -101.PDF Resolution 21 -102 - Approving The 2022 Fee Schedule Charlie Yunker, City Manager, presenting. COVER MEMO.PDF FEE SCHEDULE 2022 REDLINED.PDF RESOLUTION 21 -102.PDF Reports From City Manager And Council Members. Community Forum Individuals may address the City Council about any City business item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk ’s record, and limit their remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. Information And Announcements. Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjournment If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612 -782 -3313 or email city@savmn.com . People who are deaf or hard of hearing can contact us by using 711 Relay. Our Mission is to be a progressive and welcoming Village that is walkable, sustainable and safe. I.II.III.IV.V.A.Documents:VI.A.Documents:B.Documents:C.Documents:D.Documents:E.Documents:F.Documents:G.Documents:H.Documents:I.Documents:J.Documents:K.Documents:VII.A.Documents:VIII.IX.A.Documents:B.Documents:C.Documents:D.Documents:E.Documents:F.Documents:G.Documents: H. Documents: I. Documents: X. XI. XII. A. Documents: XIII. 5 THIS PAGE LEFT INTENTIONALLY BLANK 6 Students in Government By Zoey Benson 7 Our Action First we listened to a presentation on what our local government does. Then we asked city council members and the mayor questions. It included the roles of specific departments. Then we split up into groups and first toured the water treatment plant. We heard how they ensure the water is safe to drink and how they adapt to problems. Next we went to the fire department. They presented a slide show that highlighted what their job specifically was and the requirements to a firefighter. They then showed us around the department. We returned to the community center and presented where we would place new buildings in relation to pre-existing one. Then we held a mock city council meeting with fellow students. 8 AP Terms Constituents: are the members of a specific district. Our school group were constituents of the city council and mayor. Federalism: distributes power between a central government and sub divisional government. The jobs of the city council at an example of a subdivisional government given power by a central government. Partisan: is a strong supporter of a political party. Saint Anthony's city council members are non-partisan. Bureaucracy: made up of non-elected people who make import decisions in a community. Saint Anthony's park department employees are an example of this. A social contract: is an agreement between people to work for the best of the community. Saint Anthony's city council members operate under this. 9 Surprises The fire department told us that most of the calls they respond to are medical which was surprising. The police department also told us the drug they see most often is fentanyl which surprised me. I wasn't surprised that the water treatment plan was boring. 10 AP Gov and Politics Field Trip By: Kieran 11 Tours First we toured the fire station and the water plant, this showed us some of the civil services that keep our community running. 12 Civil planning Next we used our Civic Duties to create mock maps of where to build new things. 13 Meeting with our government Next we meet with our governor and a council member. We learned that only 2 of them can be together at a time unless they announce a meeting to the city to protect political efficiency. 14 Council meeting The highlight of our trip was the mock city council meeting, Several groups lobbied to our council of peers, and in one instance we used Stare decisis, because one of our scenarios of contaminated water had recently been a real issue in St. Anthony. 15 THIS PAGE LEFT INTENTIONALLY BLANK 16 1 2 CITY OF ST. ANTHONY 3 CITY COUNCIL REGULAR MEETING MINUTES 4 NOVEMBER 23, 2021 5 6 CALL TO ORDER. 7 8 Mayor Stille called the meeting to order at 7:00 p.m. 9 10 PLEDGE OF ALLEGIANCE. 11 12 Mayor Stille invited the Council and audience to join him in the Pledge of Allegiance. 13 14 ROLL CALL. 15 16 Present: Mayor Stille, Councilmembers Jenson, Randle, Walker and Webster. 17 Absent:None 18 Also Present:City Manager Charlie Yunker, Fire Lieutenant Mattie Jaros, and City Engineer Justin 19 Messner 20 21 22 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING 23 ITEMS. 24 25 I.APPROVAL OF NOVEMBER 23, 2021 CITY COUNCIL MEETING AGENDA. 26 27 Motion by Councilmember Webster, seconded by Councilmember Jenson, to approve the City 28 Council Meeting Agenda of November 23, 2021 as presented. 29 Motion carried 5-0. 30 31 II.PROCLAMATIONS AND RECOGNITION. 32 A.33 2021 Fire Prevention Poster Contest Winners 34 35 Mattie Jaros, Fire Department, provided a power point presentation announcing the winners of 36 the 2021 Fire Prevention Poster Contest. Photographs were shared showing Fire Prevention in 37 the School. 38 39 Last year’s winner from St. Anthony was Ella Gallagher. 40 4th Place – Robert Cameron – 5th Grade St. Charles Borromeo 41 3rd Place – Zoe Tapp – 5th Grade – Wilshire Park 42 2nd Place – Kenley DeEtta Janzen – 5th Grade – Wilshire Park 43 1st Place – Nelle Merrick – 5th Grade – Wilshire Park 44 45 Santa on the Fire Truck for 2021 will be held December 12,13,14th starting at 5:30 p.m. each 46 night. Donations will be accepted for Toys for Tots – new, unwrapped toys, cash or checks. 47 Donations for Nourish 282 will also be accepted including cash, gift cards, and children’s 48 clothing. Santa can be tracked through the GPS tracking on the City’s Website. A link will also 49 be posted on the Fire Department’s Facebook page. 17 City Council Regular Meeting Minutes November 23, 2021 Page 2 1 2 3 III.CONSENT AGENDA. 4 5 A.Approve November 9, 2021, Council meeting minutes. 6 B.Licenses and permits. 7 C.Claims. 8 9 Motion by Councilmember Randle, seconded by Councilmember Walker, to approve the 10 Consent Agenda items. 11 12 Motion carried 5-0. 13 14 IV.PUBLIC HEARING – NONE. 15 16 V.REPORTS FROM COMMISSION AND STAFF – NONE. 17 18 VI.GENERAL BUSINESS OF COUNCIL 19 A.20 Resolution 21-085 – Resolution Awarding a Bid for the Water Tower No. 1 21 Rehabilitation Project. 22 23 City Engineer Messner reviewed bids were received on Friday November 12, 2021 and were 24 opened and read aloud. Three bids were received. The bids were checked for mathematical 25 accuracy. A summary of the bids received is: 26 Classic Protective Coatings, Inc.$449,625.00 27 Osseo Construction Co, LLC $559,650.00 28 TMI Coatings, Inc.$946,500.00 29 30 The low bid was submitted by Classic Protective Coatings, Inc., Menomonie, WI in the amount 31 of $449,625.00. The Engineer’s estimate was $504,350.00. Staff recommends the City Council 32 consider the bids and award a contract in the amount of $449,625.00 to Classic Protective 33 Coatings, Inc. based on the results of the bids received. 34 35 Councilmember Jenson asked the City Engineer on the lowest bid if the materials will be 36 compromised and Mr. Messner stated they have worked with Classic Protective Coatings in the 37 past and they are a reputable firm. A 3rd party is on site during the project to ensure the work is 38 being done to specifications. 39 40 Mayor Stille asked if there is any seasonality and when would the project start. Mr. Messner 41 stated the contractor will start the project in early Spring 2022. Mayor Stille asked if the bids 42 were based on the fact the City was locking in a contractor to get on their work schedules. Mr. 43 Messner stated that is true and the contractors are given leeway to begin construction based on 44 their own schedules. Mr. Messner stated there are four different design renderings that are being 45 reviewed by Staff and then will be brought to Council. The residents will choose the selected 46 design. 18 City Council Regular Meeting Minutes November 23, 2021 Page 3 1 2 Motion by Councilmember Randle, seconded by Councilmember Walker, to approve Resolution 3 21-085 – Resolution Awarding a Bid for the Water Tower No. 1 Rehabilitation Project to Classic 4 Protective Coatings Inc. in the amount of $449,625.00. 5 6 Motion carried 5-0. 7 B.8 Resolution 21-086 – Resolution Accepting Plans and Specifications and Ordering 9 Advertisement for Bids for the 2022 Street and Utility Improvement Project. 10 11 City Engineer Messner reviewed this resolution approves the plans and specifications and 12 authorizes the advertisement for bids for the 2022 Street and Utility Improvement Project. Staff 13 anticipates opening bids on or near February 2, 2022 with the results coming before Council in 14 February. 15 16 Mr. Messner provided a power point presentation including the Method for Selection of 17 Reconstruction Projects being Flood Relief Effort, Existing Utility Deterioration, Pavement 18 Condition and Adjacent Infrastructure Replacement (Construction Phasing). The Method for 19 Selection for Mill & Overlay Projects include Maintain previously reconstructed roadways 20 (Age), Pavement Rating – PCI, and Pavement Cores. 21 22 The location for the Proposed Street and Utility Improvement Project are 33rd Avenue NE to 31st 23 Avenue NE on Rankin Road. Drawings were provided for Council review. The Proposed Mill 24 and Overlay Improvement Project locations are: 25 Crestview Drive (29th Avenue to 31st Avenue) 26 Armour Terrace (Silver Lake Road to Crestview Drive) 27 Bell Lane (Armour Terrace to Crestview Drive) 28 East Gate Road (Crestview Drive to Rankin Road) 29 Coolidge Street Alley (Murray Avenue to 29th Avenue) 30 Murray Ave/St. Anthony Blvd Alley (Wilson Street to Coolidge Steet) 31 29th Ave/St. Anthony Blvd Alley (bounded by 29th Avenue, Roosevelt Street, St. 32 Anthony Boulevard and Stinson Boulevard) 33 34 Project Costs/Funding Breakdown was provided. Mr. Messner noted some inflation is 35 anticipated for 2022 due to material costs. Maps showing the assessed Parcels for the Projects 36 were included. A detailed Project Schedule was described by Mr. Messner. 37 38 Residents can sign up to receive email and/or text message project status updates by visiting the 39 project webpage located under “Projects” tab on the City’s website at http://www.savmn.com. 40 41 Photographs of the streets and alleys included in the project were shown to City Council. 42 43 Mayor Stille read a statement stating that he lives on an affected street and the City Attorney has 44 deemed there is no conflict of interest. 45 19 City Council Regular Meeting Minutes November 23, 2021 Page 4 1 Councilmember Webster asked how the assessments are calculated for the alleys. Mr. Messner 2 stated the purpose of the alley is for those residents that access their garages through the alley. 3 Councilmember Webster asked if there are any themes coming out of the neighborhood meetings 4 and Mr. Messner stated in general the majority of the feedback has been positive. There were 5 questions about the reasons for doing the Mill and Overlay. The feedback on the alleys were also 6 very positive. 7 8 Mayor Stille noted the construction environment has material and construction costs increasing. 9 The interest rates and costs for doing these projects will never be lower. He commended Council 10 for moving forward on the 2020 Project. It was the cheapest bidding environment ever seen. 11 12 Motion by Councilmember Walker, seconded by Councilmember Webster, to approve 13 Resolution 21-086 – Resolution Accepting Plans and Specifications and Ordering Advertisement 14 for Bids for the 2022 Street and Utility Improvement Project. 15 16 Motion carried 5-0. 17 C.18 Ordinance 2021-05 An Ordinance Amending Multiple Sections of Chapter 33 Sewer, 19 Water, License and Permit Fees, Storm Water Facilities. 20 21 City Manager Yunker reviewed the recommended utility rates for 2022 builds on the multi-year 22 approach towards rate adjustments that began in 2012. The parameters used for adjusting rates 23 are: 24 Align revenue sources with corresponding costs. 25 Provide transparency as to the basis of rates and rate adjustments. 26 Maintain a structural balanced operation. 27 Ensure that rates appropriately support the ability to: o28 Provide safe drinking water. o29 Properly discharge sanitary sewer flows. o30 Appropriately control and treat stormwater runoff. 31 32 As part of the annual rate adjustment process the water production and distribution costs are 33 categorized as fixed in nature or usage driven. The 2022 budgeted water costs are comprised of 34 $777,964 in fixed costs and $962,507 in usage driven costs. The proposed 2022 water rates were 35 reviewed. 36 37 As part of the annual rate adjustment process the sewer treatment and collection system costs are 38 categorized as fixed in nature or flow volume driven. The 2022 budgeted sewer costs are 39 comprised of $520,157 in fixed costs and $768,737 in flow volume driven costs (usage). The 40 proposed 2022 sewer rates were reviewed. 41 42 The multi-year approach to Stormwater rates in place since 2012 called for an annual increase 43 for single family residential (classifications 2 & 3) of thirty-five cent ($.35) increase. This 44 represents a 2.08% increase in rate and should generate $4,310 in additional revenues (majority 45 of new construction expected to be billable in 2023). The 2.08% rate increase will be applied to 20 City Council Regular Meeting Minutes November 23, 2021 Page 5 1 all levels of stormwater charges. The historical impact on a residential single-family user was 2 provided. 3 4 A rate survey of neighboring communities was provided for Council consideration as well as the 5 Impacts by Tier Levels showing the impact of the recommended rates on a residential customer 6 at each tier level. 7 8 Councilmember Webster asked if at some point Council may want to discuss how we can 9 encourage our residents to use less water. Mayor Stille stated the DNR has suggested the water 10 rates we are using. Sustainability is in the City’s Mission Statement. There is always more that 11 can be done. 12 13 Councilmember Jenson mentioned the Mayor’s Water Challenge. Mayor Stille suggested we do 14 a better job of marketing that challenge this year. Councilmember Jenson suggested that be 15 discussed at Goal Setting. 16 17 Motion by Councilmember Jenson, seconded by Councilmember Walker, to approve second 18 reading of Ordinance No. 2021-05 An Ordinance Amending Multiple Sections of Chapter 33 19 Sewer, Water, License and Permit Fees, Storm Water Facilities. 20 21 Motion carried 5-0. 22 23 VII.REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS. 24 25 City Manager Yunker stated today Staff hosted the Student’s in Government Program from St. 26 Anthony High School. The Mayor for a Day Essay Contest information can be found on 27 LMC.org website. Mayor Stille noted grades 4-6 students that are home-schooled are eligible to 28 enter. 29 30 Councilmember Webster thanked City Staff for putting together this day of learning for the high 31 school students. 32 33 Councilmember Randle stated on November 12, he attended the Sports Booster’s meeting. On 34 November 14, he attended the Sister Cities annual meeting. He gave kudos to Mayor Stille for 35 writing a letter to the Governor’s Office about their upcoming trip to Finland. On November 15 36 and 16, he attended the Council work sessions. 37 38 Mayor Stille stated when he heard the Governor was going to Finland and Britain for a trade 39 mission, he immediately thought about the Sister City in Salo, Finland. They were able to get a 40 seat at the table during the visit. 41 42 Councilmember Jenson stated on November 12, he attended the Ramsey County Local League of 43 Governments and Executive Board meetings. Last week, he attended the work session meetings. 44 45 Councilmember Walker stated he attended the November 15-16 work sessions. 46 21 City Council Regular Meeting Minutes November 23, 2021 Page 6 1 Mayor Stille stated on November 11, he was invited to speak to the National Honor Society at 2 their induction ceremony. On November 15 and 16, he attended the work sessions. On 3 November 23, he attended the Students in Government session and was able to address the 4 students during Q&A. This evening before the City Council meeting, there was a work session to 5 interview some Park Commissioners. 6 7 VIII.COMMUNITY FORUM – NONE. 8 9 No one appeared to address the Council. 10 11 IX.INFORMATION AND ANNOUNCEMENTS – NONE. 12 13 X. ADJOURNMENT. 14 15 Mayor Stille adjourned the meeting at 7:45 p.m. 16 17 18 Respectfully submitted, 19 Debbie Wolfe 20 TimeSaver Off Site Secretarial, Inc. 21 22 Mayor 23 ATTEST: 24 City Clerk 25 22 Saint Anthony Village DATE: December 14, 2021 Approved: TO: Mayor and Councilmembers FROM: License Clerk ITEM: License and Permits for Approval: General Contractors License: Signation Sign Group, Brooklyn Park, MN Mechanical Licenses: Flare Heating & Air Conditioning, Golden Valley, MN Master Gas Fitters, North St Paul, MN Pronto Heating & Air Conditioning, Edina, MN Sedgwick Heating, Eagan, MN Signature Mechanical, Fridley, MN Residential Commercial License: Applicant:G & I X Equinox Apartments Location:2808 Silver Ln NE 23 THIS PAGE LEFT INTENTIONALLY BLANK 24 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 1 Check Issue Dates: 11/24/2021 - 12/15/2021 Dec 08, 2021 05:53PM Vendor Number Payee Check Number Check Issue Date Amount 11798 CENTRAL PENSION FUND LOCAL #49 45597 11/24/2021 3,840.00 10710 ICMA RETIREMENT TRUST 45598 11/24/2021 1,270.00 11813 NCPERS GROUP LIFE INSURANCE 45599 11/24/2021 32.00 12077 SUN LIFE FINANCIAL 45600 11/24/2021 868.70 12760 10322006 SSI MN TRANCHE 1 (FD)45601 12/15/2021 690.14 1118 56 BREWING 45602 12/15/2021 172.00 10037 AHO/JESSIE 45603 12/15/2021 119.95 1122 AM CRAFTS SPIRITS 45604 12/15/2021 210.30 10081 ANCOM COMMUNICATIONS 45605 12/15/2021 624.00 1100 ARTISIAN BEER COMPANY 45606 12/15/2021 2,560.00 12180 ARVIG CONSTRUCTION 45607 12/15/2021 352.50 10114 ASPEN EQUIPMENT CO 45608 12/15/2021 447.00 10115 ASPEN MILLS 45609 12/15/2021 529.22 10146 BARTON SAND AND GRAVEL 45610 12/15/2021 125.00 10159 BEISSWENGER'S 45611 12/15/2021 42.47 1013 BELLBOY CORPORATION 45612 12/15/2021 6,289.60 1014 BELLBOY CORPORATION 45613 12/15/2021 839.30 10172 BIFFS, INC.45614 12/15/2021 124.00 2009 BLACK STACK BREWING 45615 12/15/2021 290.00 1029 BOOM ISLAND BREWING COMPANY LLC 45616 12/15/2021 412.92 8544 BOURGET IMPORTS 45617 12/15/2021 219.50 1018 BREAKTHRU BEVERAGE MN BEER 45618 12/15/2021 34,481.31 1011 BREAKTHRU BEVERAGE MN WINE & SPIRITS 45619 12/15/2021 5,438.59 1009 BREAKTHRU BEVERAGE MN WINE & SPIRITS 45620 12/15/2021 5,533.48 10206 BROCK WHITE COMPANY LLC 45621 12/15/2021 109.84 10212 BROWNELLS INC.45622 12/15/2021 3,696.16 12965 BUSINESS WATCH INTERNATIONAL 45623 12/15/2021 250.00 1017 CAPITOL BEVERAGE SALES 45624 12/15/2021 15,411.47 10263 CENTURYLINK 45625 12/15/2021 135.85 12596 CINTAS 45626 12/15/2021 1,671.53 12150 CITY OF NEW BRIGHTON 45627 12/15/2021 10,939.89 10293 CITY OF ROSEVILLE 45628 12/15/2021 15,501.81 10299 CITY OF ST. PAUL 45629 12/15/2021 414.00 12400 CIVICPLUS 45630 12/15/2021 3,751.86 1010 CLEAR RIVER BEVERAGE COMPANY 45631 12/15/2021 137.00 12044 COMPASS MINERALS 45632 12/15/2021 8,713.87 10332 COMPTON'S COMMERCIAL CLNG. INC 45633 12/15/2021 3,578.00 12561 CORE & MAIN LP 45634 12/15/2021 1,406.55 1042 CRYSTAL SPRINGS ICE 45635 12/15/2021 179.53 12617 CUSTOM FIRE APPARATUS INC 45636 12/15/2021 81.01 10373 DAILEY DATA & ASSOCIATES 45637 12/15/2021 67.50 10375 DALCO 45638 12/15/2021 890.57 10432 DORSEY & WHITNEY 45639 12/15/2021 14,255.14 10436 DRIVER & VEHICLE SERVICES 45640 12/15/2021 25.00 13124 EBERLEIN, MARILYN 45641 12/15/2021 210.58 12019 ENFORCEMENT LIGHTING LLC 45642 12/15/2021 8,700.00 13116 ENGSTROM, JOHN 45643 12/15/2021 144.71 10508 FERGUSON WATERWORKS 45644 12/15/2021 139.78 11783 FIRE EQUIPMENT SPECIALTIES INC 45645 12/15/2021 311.95 1030 FLAHERTY'S HAPPY TYME COMPANY 45646 12/15/2021 237.60 10526 FLEETPRIDE 45647 12/15/2021 84.40 10539 FRATTALLONE'S HARDWARE 45648 12/15/2021 15.94 1110 GENERAL INDUSTRIAL SUPPLY CO 45649 12/15/2021 57.85 25 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 2 Check Issue Dates: 11/24/2021 - 12/15/2021 Dec 08, 2021 05:53PM Vendor Number Payee Check Number Check Issue Date Amount 10578 GOPHER STATE ONE CALL 45650 12/15/2021 144.55 1021 GREAT LAKES COCA COLA 45651 12/15/2021 1,219.20 2024 HEADFLYER BREWING 45652 12/15/2021 728.00 10636 HEDBACK & CARLSON PLLC 45653 12/15/2021 3,500.00 10642 HENNEPIN COUNTY TREASURER 45654 12/15/2021 3,804.44 10657 HENNEPIN COUNTY TREASURER 45655 12/15/2021 502.66 10661 HENNEPIN COUNTY TREASURER 45656 12/15/2021 2,047.71 12711 HENNEPIN HEALTHCARE 45657 12/15/2021 3,412.50 10668 HENRICKSEN PSG 45658 12/15/2021 5,138.15 1019 HOHENSTEIN'S, INC 45659 12/15/2021 3,762.85 10684 HOME DEPOT CREDIT SERVICES 45660 12/15/2021 145.99 1027 INDEED BREWING COMPANY 45661 12/15/2021 357.10 11754 INTEGRATED LOSS CONTROL, INC.45662 12/15/2021 617.00 1016 JJ TAYLOR DISTRIBUTING 45663 12/15/2021 28,209.11 1102 JOHNSON BROTHERS 45664 12/15/2021 6,539.17 1004 JOHNSON BROTHERS LIQUOR COMPANY.45665 12/15/2021 4,435.77 1005 JOHNSON BROTHERS LIQUOR COMPANY.45666 12/15/2021 5,192.27 1006 JOHNSON BROTHERS LIQUOR COMPANY.45667 12/15/2021 12,350.67 1044 JOHNSON BROTHERS LIQUOR COMPANY.45668 12/15/2021 17,281.23 10797 KONICA MINOLTA BUSINESS 45669 12/15/2021 139.75 10806 L.T.G. POWER EQUIPMENT 45670 12/15/2021 232.78 2028 LADONA CERVECERIA 45671 12/15/2021 196.00 10831 LEAGUE OF MINNESOTA CITIES 45672 12/15/2021 275.00 13101 LINDE GAS & EQUIPMENT (Formerly-Praxair)45673 12/15/2021 67.00 10861 LOFFLER COMPANIES - 131511 45674 12/15/2021 155.84 2010 LUPULIN BREWING 45675 12/15/2021 273.87 1125 MAVERICK (NEGOCE)45676 12/15/2021 471.00 2029 MEGA BEER 45677 12/15/2021 420.00 10939 MIDWAY FORD 45678 12/15/2021 23.98 12940 MINNEHAHA BLDG MAINTENANCE 45679 12/15/2021 76.95 11032 MINNESOTA DEPT OF HEALTH 45680 12/15/2021 5,669.00 11871 MINNESOTA DEPT OF LABOR & INDUSTRY 45681 12/15/2021 50.00 10994 MINNESOTA OCCUPATIONAL HEALTH 45682 12/15/2021 217.00 2006 MODIST BREWING COMPANY 45683 12/15/2021 483.00 12616 MURLOWSKI PROPERTIES INC 45684 12/15/2021 144.00 1051 NEW FRANCE WINE COMPANY 45685 12/15/2021 1,400.00 11110 NEWMAN TRAFFIC SIGNS 45686 12/15/2021 101.21 13123 NORTH CENTRAL BUS & EQUIPMENT INC 45687 12/15/2021 50.38 13126 NORTH STAR CAR WASH 45688 12/15/2021 1,380.00 11131 NORTH SUBURBAN ACCESS CORPORATION.45689 12/15/2021 1,374.75 11132 NORTH SUBURBAN COMMUNICATIONS 45690 12/15/2021 6,200.81 11163 OFFICE DEPOT 45691 12/15/2021 568.75 1066 OLD WORLD CANNING COMPANY 45692 12/15/2021 90.00 12112 OREILLY AUTO PARTS 45693 12/15/2021 19.83 1012 PAUSTIS & SONS 45694 12/15/2021 4,959.75 13127 PEARO, JESSICA 45695 12/15/2021 60.20 1001 PHILLIPS WINE & SPIRITS 45696 12/15/2021 3,628.40 1002 PHILLIPS WINE & SPIRITS 45697 12/15/2021 2,026.89 12447 PMG 56 LLC MN SERIES 45698 12/15/2021 258.75 11241 POSTMASTER - MPLS BMEU 45699 12/15/2021 2,265.00 12747 PRECISE MRM LLC 45700 12/15/2021 100.00 11260 PROFESSIONAL TURF & RENOVATION 45701 12/15/2021 8,925.00 1062 RED BULL DISTRIBUTION COMPANY 45702 12/15/2021 176.50 26 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 3 Check Issue Dates: 11/24/2021 - 12/15/2021 Dec 08, 2021 05:53PM Vendor Number Payee Check Number Check Issue Date Amount 13125 ROBB, KATHLEEN & JESSE 45703 12/15/2021 158.62 1020 ROOTSTOCK WINE COMPANY 45704 12/15/2021 120.04 2018 SMALL LOT WINES 45705 12/15/2021 77.00 1024 SOUTHERN GLAZER'S OF MN 45706 12/15/2021 6,657.33 1008 SOUTHERN GLAZER'S OF MN 45707 12/15/2021 688.24 1026 SOUTHERN GLAZER'S OF MN 45708 12/15/2021 19,354.28 1036 SOUTHERN GLAZER'S OF MN 45709 12/15/2021 1,212.67 11431 SPAIN'S TREE SERVICE, LLC 45710 12/15/2021 992.00 11457 ST ANTHONY VILLAGE CENTER, LLC 45711 12/15/2021 2,506.36 11552 TESSMAN SEED INC.45712 12/15/2021 247.25 12702 TOKLE INSPECTIONS INC 45713 12/15/2021 1,808.00 11586 TRACY PRINTING 45714 12/15/2021 304.97 11595 TRI STATE BOBCAT, INC.45715 12/15/2021 254.73 12698 TRI-COUNTY LAW ENFORCEMENT ASSOCIATION 45716 12/15/2021 75.00 12776 USS MINNESOTA ONE MT LLC (CH)45717 12/15/2021 3,651.17 11674 VERIZON WIRELESS 45718 12/15/2021 2,700.76 11681 VIKING ELECTRIC SUPPLY INC 45719 12/15/2021 251.40 11682 VIKING INDUSTRIAL CENTER 45720 12/15/2021 319.81 1025 VINOCOPIA 45721 12/15/2021 1,775.25 12149 VUE, KA 45722 12/15/2021 384.63 11933 WIMACTEL INC 45723 12/15/2021 50.00 12648 WINDSTREAM 45724 12/15/2021 235.10 1034 WINE COMPANY/THE 45725 12/15/2021 1,431.80 1038 WINE MERCHANTS INC 45726 12/15/2021 4,378.53 1032 WINEBOW 45727 12/15/2021 635.25 11731 WITMER PUBLIC SAFETY GRP, INC.45728 12/15/2021 204.93 11704 WM CORPORATE SERVICES INC 45729 12/15/2021 783.03 11738 WSB & ASSOCIATES, INC.45730 12/15/2021 60,252.75 11740 XCEL ENERGY 45731 12/15/2021 24,125.86 6540 Z WINES USA LLC 45732 12/15/2021 93.00 Grand Totals: 434,230.89 27 THIS PAGE LEFT INTENTIONALLY BLANK 28 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 21-087 A RESOLUTION APPROVING 2022 SALARY OF CHARLIE YUNKER, SAINT ANTHONY VILLAGE CITY MANAGER WHEREAS,the City of Saint Anthony Village employs Charlie Yunker as its City Manager; and WHEREAS, the City Council and City Manager have agreed to a 2022 salary of $137,500. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Saint Anthony Village hereby authorizes an annual salary of $137,500 for City Manager Charlie Yunker, effective January 1, 2022. Adopted this 14th day of December, 2021. _____________________________ Randy Stille, Mayor ATTEST:____________________________ City Clerk Reviewed for administration:______________________________ Charlie Yunker, City Manager 29 THIS PAGE LEFT INTENTIONALLY BLANK 30 City of St. Anthony Interfund Transfers 12/31/21 FUNDTRANSFER OUT 101 335 336 225 401 402 512 514 510 503 516 601 901 Total Monthly101 100,451 100,451 100,451 Rent Transfer to Community Center Fund Monthly101 86,300 86,300 86,300 Transfer in accordance with the 2018 General Fund Budget 225 1,510 1,510 1,510 Transfer to close Recycling fund 101 125,000 125,000 125,000 Restore 5 Yr cost of no increase in 2021 levy due to COVID 101 25,000 25,000 25,000 Restore 5 Yr cost of no increase in 2021 levy due to COVID 101 134,694 134,694 134,694 Represents Comunitity fund Transfers reduced in 2020 & 2021 101 83,151 83,151 83,151 Enhance CC Fund balance in recognition of renegotiated lease 330 6,000 6,000 6,000 Transfer to reimburse administrative costs 326 6,000 6,000 6,000 Transfer to reimburse administrative costs 321 3,000 3,000 3,000 Transfer to reimburse administrative costs Jul/Dec330 322,813 322,813 322,813 Annual Transfer TIF District #3-5 Revenue to Debt Fund #335 Jul/Dec330 283,675 283,675 283,675 Annual Transfer TIF District #3-5 Revenue to Debt Fund #336 Monthly401 67,450 67,450 67,450 Annual Transfer to Debt Fund (Fire Truck DS ) #509 90,000 90,000 90,000 Annual Transfer to Capital Equipment Fund 509 156,728 35,000 41,728 50,000 30,000 156,728 Transfers in support of debt 601 60,000 60,000 60,000 Annual transfer to Building Improvement fund 705 250,000 250,000 250,000 Liquor transfer to General Fund 240 5,390 5,390 5,390 Transfer to close Fire Educator / Training Fund 1,807,162 271,900 322,813 283,675 - 215,000 67,450 35,000 41,728 219,694 50,000 30,000 183,602 86,300 1,807,162 606,488 TRANSFER IN Z:\Audits all years\Audit 2021\INTERFUND TRANSFERS 2021.xls 31 .CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 21-088 A RESOLUTION AUTHORIZING TRANSFERS AND CLOSING OF SPECIFIED FUNDS WHEREAS,each year staff budgets certain operating and debt service transfers between funds; and WHEREAS,each year, staff evaluates existing funds and identifies those funds in which all activity has concluded and obligations have been satisfied; and WHEREAS,Capital Projects should be closed when all activity has concluded; any residual money and all assets should be transferred to the associated debt service fund or a capital project fund reserved for public projects and if a deficit exist, funding must be provided. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of St. Anthony here approves the transfer of any funds noted, but subject to closing adjustments as needed: From Fund Amount To Fund Capital and Operating Transfers: General Annual Rent (101)$100,451 Community Center (601) General Fund (101)$86,300 Severance Fund (901) General Fund (101)$125,000 Capital Equipment (401) General Fund (101)$25,000 Building Imp Fund (510) General Fund (101)$134,694 Building Imp Fund (510) General Fund (101)$83,151 Community Center (601) Community Center (601)$60,000 Building Imp Fund (510) Revolving Improvement Fund (509)$90,000 Capital Equipment (401) Liquor (705)$250,000 General (101) Walmart TIF Improvement (330)$6,000 General (101) Cub TIF Improvement (326)$6,000 General (101) Chandler TIF Improvement (321)$3,000 General (101) Debt Service Transfers: Walmart TIF Improvement (330)$322,813 2006 TIF Revenue Bond (335) Walmart TIF Improvement (330)$283,675 2007 TIF Revenue Bond (336) Capital Equipment (401)$67,450 Equipment Note Debt service (402) Revolving Improvement Fund (509)$35,000 2009A Street Imp Bond Fund (512) Revolving Improvement Fund (509)$41,728 2010A Street Imp Bond Fund (514) Revolving Improvement Fund (509)$50,000 Pre-2008 Street Imp Bond fund (503) Revolving Improvement Fund (509)$30,000 2011A Street Imp Bond Fund (514) Closing Transfers: Recyling Fund (225)$1,510 General Fund (101) Fire Educator / Training Fund (240)$5,390 General Fund (101) $1,807,162 32 Adopted this 14th day of December, 2021. ______________________________ Randy Stille, Mayor ATTEST: ______________________________ City Clerk Reviewed for Administration: ______________________________ Charlie Yunker, City Manager 33 THIS PAGE LEFT INTENTIONALLY BLANK 34 REQUEST FOR COUNCIL CONSIDERATION Meeting Date: December 14, 2021 Resolution- Approving Redpath and Company as the City Auditor for Auditing Years 2021, 2022 and 2023 and Authorizing the Mayor and City Manager to Execute such Engagement Contract. OVERVIEW: In front of you this evening is a resolution approving Redpath and Company as the City Auditor for 2021, 2022 and 2023 and authorizing the Mayor and City Manager to execute such Engagement Contract. Redpath and Company, Ltd has prepared the attached engagement contract for the 2021, 2022 and 2023 audit and preparation of the Annual Comprehensive Financial Reports (ACFR). Please note the following: The contracted price for 2020 audit was $55,400. The current proposal is $56,800, $58,800, and $60,800 for 2021, 2022 and 2023 audit. The proposed audit cost represents a 2.5%-3.5% annual increases. Staff recommends that we accept the engagement contract as prepared. 35 36 37 38 39 40 41 42 43 44 45 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 21-089 A RESOLUTION APPROVING REDPATH AND COMPANY AS THE CITY AUDITOR FOR AUDITING YEARS 2021, 2022 AND 2023 AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE SUCH ENGAGEMENT CONTRACT WHEREAS, in 2018, the City of St. Anthony entered into a three-year engagement contract with Redpath and Company, LTD for auditing services which was valid through December 31, 2020; and WHEREAS, Redpath and Company, LTD has proposed a three-year engagement period with an increase in cost of 2.5% or $1,400 for 2021, 3.5% or $2,000 for 2022; and 3.4% or $2,000 for 2023. WHEREAS, The engagement contract received from Redpath and Company, LTD for 2021, 2022 and 2023 reflects the adjustment in costs noted above. BE IT RESOLVED, that the City Council of the City of St. Anthony hereby approves Redpath and Company, LTD to perform the services and role of the City Auditor for calendar years 2021, 2022 and 2023 and Authorizing the Mayor and City Manager to Execute Such Contract. Adopted this 14th day of December, 2021. ____________________________________ Randy Stille, Mayor ATTEST:____________________________ City Clerk Review for Administration: ____________________________________ Charlie Yunker, City Manager 46 REQUEST FOR COUNCIL CONSIDERATION To:Saint Anthony Village City Council From:Jeremy Gumke, Public Works Director Date:December 14, 2021 City Council Meeting Resolution:Authorizing Hennepin County Road Maintenance Agreement OVERVIEW In front of you this evening is the five year renewal of the Hennepin County Road Maintenance Agreement. The current agreement expires on 12/31/2021. The agreement relates to payment for road maintenance the city preforms for the county state aid highways within the city limits. These maintenance services include: Snow removal Street sweeping Mowing Disposal of debris The Hennepin County contracted payment is based on the county’s internal cost to perform such services. The internal costs are updated annually. The current contract period cost and future estimated is below: 47 RECOMMENDATION Staff recommends approval of the Hennepin County Road Maintenance Agreement for the term of five years- 1/1/2022-12/31/2026. ATTACHMENTS: Road Maintenance Agreement 48 Agreement No. PW 31-10-21 Contract No. _________ Maintenance Agreement City of Saint Anthony County of Hennepin 1 ___ COUNTY OF HENNEPIN AND CITY OF SAINT ANTHONY ROAD MAINTENANCE AGREEMENT This Agreement is made between the County of Hennepin, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the “County”, and the City of Saint Anthony, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the “City”. The County and the City collectively are referred to as the “Parties”. Recitals The following Recitals are incorporated into this Agreement. 1.There exists Hennepin County State Aid Highway (CSAH) 27, CSAH 88, CSAH 136, and CSAH 153 within the corporate limits of the City (“County State Aid Highways”), as more fully described and identified on Exhibit A and B. 2.The County and the City since 1993 have entered into various road maintenance agreements, with the current Agreement No. PW 48-10-16 executed on 11/04/2016, expiring on 12/31/2021, for the City to provide all road maintenance needed for the County State Aid Highways. 3.The geographical location of said County State Aid Highways are such that the City can provide routine maintenance services in a more timely and cost-effective manner. 4.The County and the City desire to enter into this Agreement No. PW 31-10-21 to replace agreement PW 48-10-16 after its expiration date. 5.Pursuant to Minnesota Statutes Sections 162.17 and 471.59, the Parties hereto desire to enter into Agreement PW 31-10-21 for county road maintenance as described herein, upon the terms and conditions hereinafter set forth. Agreement NOW, THEREFORE, the Parties agree as follows: 49 Agreement No. PW 31-10-21 Road Maintenance Agreement Contract No. _____________ 2 ___ 1.Term of Agreement, Survival of Terms, and Exhibits. 1.1.Effective Date. This Agreement is effective as of the date of the final signature. 1.2.Expiration Date. This Agreement will expire on December 31, 2026. 1.3.Survival of Terms. Provisions that by their nature are intended to survive the term, cancellation or termination of this Agreement do survive such term, cancellation or termination. Such provisions include but are not limited to: Records/Audits, Indemnification, Insurance, Worker Compensation Claims, Cancellation, Termination, and Minnesota Laws Govern. 1.4.Exhibits. All Exhibits are attached and incorporated into this Agreement. 1.4.1. Exhibit A. County State Aid Highways and their mileages to be maintained (including Snow and Ice Control) by the City. 1.4.2. Exhibit B. County State Aid Highway and its mileages to be maintained (excluding Snow and Ice Control) by the City. 1.4.3. Exhibit C. Schedule of Costs. 1.4.4. Exhibit D. Selected Sample of Urban County State Aid Highways 2.The City’s Maintenance Responsibilities. The City shall, during the term of this Agreement, maintain the segments of County State Aid Highways listed in Exhibit A and B by providing the following services: 2.1.Maintenance and Sweeping. 2.1.1.Maintenance and Sweeping of County State Aid Highways in Exhibit A. Maintain the portions of County State Aid Highways listed in Exhibit A to keep the same reasonably smooth and in reasonably good repair for the passage of vehicular traffic and reasonably free of all obstructions and impediments to traffic. This maintenance shall include flushing, sweeping, and disposal of debris during the calendar year. 2.1.2.Maintenance and Sweeping of County State Aid Highway in Exhibit B. Maintain the portion of County State Aid Highway listed in Exhibit B to keep the same reasonably smooth and in reasonably good repair for the passage of vehicular traffic and reasonably free of all obstructions and impediments to traffic. This maintenance shall include flushing, sweeping, island brooming/sweeping, and disposal of debris during the calendar year. 2.2.Grass Mowing. Mowing grass on the portion of the County State Aid Highways listed in Exhibit B as needed. The grass mowing does not include the steep ditches 50 Agreement No. PW 31-10-21 Road Maintenance Agreement Contract No. _____________ 3 ___ on the east side of the roadway. 2.3.Snow and Ice Control. Maintain the portions of County State Aid Highways listed in Exhibit A to keep the aforesaid portions of roadways reasonably free and clear from snow, ice and debris and undertake proper snow and ice control operations, including salting when necessary. It shall be the City’s responsibility to maintain the through traffic lanes to their full width and such lanes are reasonably free and clear from snow and ice, including application of abrasives and de-icing chemicals when necessary within a reasonable period of time following each winter storm. (Snow and Ice Control on County State Aid Highway listed in Exhibit B is managed under a separate Agreement (PW 42-74-20) with Ramsey County.) 2.4.Changes in County State Aid Highway Lane Mileages. Upon any changes in the lane mileages listed in Exhibit A and B during the term of this Agreement (the “Changes”), the City shall continue to perform its maintenance obligations as stipulated herein. The County shall pay the City for services rendered in accordance with the terms of this Agreement at the unit prices indicated in the Schedule of Costs attached hereto, marked Exhibit C. Such payment for services under this provision shall be prorated for the months in which the Changes occurred. 2.5.Materials. The City shall furnish all labor, materials, supplies, tools and other items necessary for the performance of any and all work provided for in this Agreement. All materials used by the City in the performance of the work shall conform to the requirements of the current Edition of the Minnesota Department of Transportation (MnDOT) "Standard Specifications for Highway Construction" and all amendments and supplements thereto. 3.Obligations and Responsibilities. 3.1.Obligations and Responsibilities. It shall not be the obligation of the City under this Agreement to do any work other than as provided herein which would be construed as extraordinary maintenance, betterment, construction or reconstruction. The duties, obligations and responsibilities imposed upon the City pursuant to this Agreement shall not be construed, nor operate, to create any duty, obligation or liability of the City or the County additional to those that would otherwise be imposed by law to any other person or entity with respect to the maintenance or repair of the County State Aid Highways to be maintained by the City pursuant to this Agreement. 4.Payment. The County will pay for all services performed by the City under this Agreement as follows: 4.1.Payment for Maintenance Services. The County will, for the term of the Agreement, pay the City semi-annually for maintenance services of the County State Aid Highways listed in Exhibit A and B at the unit prices specified in the Exhibit C Schedule of Costs. 51 Agreement No. PW 31-10-21 Road Maintenance Agreement Contract No. _____________ 4 ___ 4.2.Schedule of Costs. The amounts set forth in the Exhibit C Schedule of Costs are based on a moving three–year average of Hennepin County’s total maintenance costs for snow and ice control on all County State Aid Highways and County Roads maintained by Hennepin County forces. The Costs for flushing and sweeping as defined in Exhibit C are based on a moving three–year average of the County’s maintenance costs for a Selected Sample of Urban County State Aid Highways, attached as Exhibit D for reference. 4.3.Payment Schedules. Payments under this Agreement shall be made on a semi- annual basis and as soon after the respective dates of April 30 and December 31 of each year as may be possible upon submission of an invoice by the City to the County. The County shall make payment within forty-five (45) days from receipt of the invoice. 5.Inspection. The aforesaid County State Aid Highways shall be inspected periodically by authorized representatives of the County to determine the adequacy of the work performed under this Agreement. If it is reasonably determined by the County that the City is not performing the work described herein under the terms of this Agreement, then the County authorized representative or designees shall provide the City authorized representative or designees a written notice to correct the identified work. The County shall provide the City reasonable time to take corrective action. If after the notice, the identified work has not been reasonably corrected, then the County may do and perform such work or cause it to be done and performed, and may retain from any monies then due to the City under this Agreement, or thereafter becoming due, any such amount as is required for the completion of such work provided, however, this paragraph shall not be construed to relinquish any rights of action which may accrue on behalf of the County as against the City for any breach of Agreement. 6.Authorized Representatives. In order to coordinate the services of the County with the activities of the City and vice versa so as to accomplish the purposes of this Agreement, the following County and City representatives or their designees shall manage this Agreement on behalf of the County and the City. County of Hennepin: Steve Peterson Transportation Operations Department / Senior Administrative Assistant Hennepin County Public Works 1600 Prairie Drive, Medina, MN 55340 Office: 612-596-0334 steve.peterson@hennepin.us City of Saint Anthony: Jeremy Gumke Director of Public Works 3301 Silver Lake Road, Saint Anthony, MN 55418 Office: 612-782-3441 jeremy.gumke@savmn.com 52 Agreement No. PW 31-10-21 Road Maintenance Agreement Contract No. _____________ 5 ___ 7.Assignment, Amendments, Default, Waiver, Agreement Complete, Cancellation or Termination. 7.1. Assignment. The City shall not assign, subcontract, transfer or pledge this Agreement and/or the services to be performed hereunder, whether in whole or in part, without the prior written consent of the County. 7.2.Amendments. Any alterations, variations, modifications or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement and signed by the Parties hereto. 7.3.Default. If the City fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement, this shall constitute a default. Unless the City's default is excused by the County, the County may upon written notice immediately cancel this Agreement in its entirety. 7.4.Waiver. The County's failure to insist upon strict performance of any provision or to exercise any right under this Agreement shall not be deemed a relinquishment or waiver of the same, unless consented to in writing. Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the Agreement. 7.5.Agreement Complete. The entire Agreement between the Parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the Parties relating to the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. 7.6.Cancellation or Termination. This Agreement may be terminated or cancelled by either party with or without cause upon thirty (30) day written notice. This Agreement shall be terminated or cancelled by either party upon a material breach by the other party. In the event of a termination or cancellation, the County will remain responsible for maintenance cost as provided in this Agreement for maintenance obligations performed by the City that incurred up through the effective date of the termination or cancellation, and the City will be entitled to a prorated payment for the months and fractional months, if any, subject to any equitable adjustment that may be required to account for the effects of a breach. 8.Indemnification. 8.1. The City Indemnifies the County. The City agrees to defend, indemnify and hold harmless the County, its officials, officers, agents, volunteers, and employees from any liability, claims, causes of action, judgments, damages, losses, costs or expenses, including reasonable attorneys’ fees, resulting directly or indirectly from any act or omission of the City or the City’s consultant or sub-consultant, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable in the performance of the services required by this 53 Agreement No. PW 31-10-21 Road Maintenance Agreement Contract No. _____________ 6 ___ contract, and against all loss by reason of the failure of the City to perform fully, in any respect, all obligations under this contract. The City’s liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 or other applicable law. 8.2. The County Indemnifies the City. The County agrees to defend, indemnify and hold harmless the City, its officials, officers, agents, volunteers, and employees from any liability, claims, causes of action, judgments, damages, losses, costs or expenses, including reasonable attorneys’ fees, resulting directly or indirectly from any act or omission of the County or the County’s consultant or sub consultant, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable in the performance of the services required by this contract, and against all loss by reason of the failure of the County to perform fully, in any respect, all obligations under this contract. The County’s liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 or other applicable law. 9.Insurance. The City agrees that any contract let by the City for the performance of any of the work included herein shall include clauses that will: 1) Require the contractor to indemnify and hold the County, its commissioners, officers, agents and employees harmless from any liability, claim, demand, judgments, expenses, action or cause of action of any kind or character arising out of any act or omission of the contractor, its officers, employees, agents or subcontractors; 2) Require the contractor to be an independent contractor for the purposes of completing the work provided for in this Agreement; and 3) Require the contractor to provide and maintain enough insurance so as to assure the performance of its indemnification and hold harmless obligation. 10.Worker Compensation Claims. 10.1.The City’s Employees. Any and all employees of the City and all other persons engaged by the City in the performance of any work or services required or provided for herein to be performed by the City shall not be considered employees of the County, and any and all claims that may or might arise under the Workers' Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of the employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of the employees while so engaged on any of the work or services provided to be rendered herein shall in no way be the obligation or responsibility of the County. 10.2.The County’s Employees. Any and all employees of the County and all other persons engaged by the County in the performance of any work or services required or provided for herein to be performed by the County shall not be considered employees of the City, and any and all claims that may or might arise under the Workers' Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of the employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of the employees while so engaged on any of the work or services provided to be rendered herein shall in no way be the obligation or responsibility of the City. 54 Agreement No. PW 31-10-21 Road Maintenance Agreement Contract No. _____________ 7 ___ 11.Records/Audits. The City and the County mutually agree that the other party, the State Auditor, or any of their duly authorized representatives at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt and transcribe any books, documents, papers, records, etc., which are pertinent to the maintenance work and the accounting practices and procedures which involve transactions relating to this Agreement. 12.Nondiscrimination. The provisions of Minnesota Statute Section 181.59 and of any applicable local ordinance relating to civil rights and discrimination and the Affirmative Action Policy statement of Hennepin County shall be considered a part of this Agreement as though fully set forth herein. 13.Counterparts/Electronic Signatures. This Agreement may be executed in one or more counterparts, each of which will be deemed to be an original copy of this Agreement and all of which, when taken together, will be deemed to constitute one and the same agreement. The facsimile, email or other electronically delivered signatures of the Parties shall be deemed to constitute original signatures, and facsimile or electronic copies hereof shall be deemed to constitute duplicate originals. 14.Minnesota Laws Govern. The laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the Parties and their performance. The appropriate venue and jurisdiction for any litigation will be those courts located within the County of Hennepin, State of Minnesota. Litigation, however, in the federal courts involving the Parties will be in the appropriate federal court within the State of Minnesota. (This space left intentionally blank) 55 Agreement No. PW 31-10-21 Road Maintenance Agreement Contract No. _____________ 8 ___ IN TESTIMONY WHEREOF, the Parties hereto have caused this Agreement to be executed by their respective duly authorized officers and agree to be bound by the provisions herein set forth. CITY OF SAINT ANTHONY (SEAL) By: Mayor Date: And: City Manager Date: COUNTY OF HENNEPIN ATTEST: By: By:__________________________________ Deputy/Clerk of the County Board Chair of its County Board Date: Date: ________________________________ And: ________________________________ County Administrator Date: ________________________________ REVIEWED BY THE COUNTY ATTORNEY’S OFFICE: And:_________________________________ Assistant County Administrator, Public Works By: Date:________________________________ Assistant County Attorney Date: RECOMMENDED FOR APPROVAL By:_________________________________ Department Director, Transportation Operations Date:________________________________ 56 Agreement No. PW 31-10-21 Road Maintenance Agreement Contract No. _____________ 9 ___ EXHIBIT A County State Aid Highways and their mileages to be maintained (including Snow and Ice Control) by the City Mileage ____ Centerline Lane CSAH 27 (between St. Anthony Blvd and 37th Ave. N.E.) 1.16 4.64 CSAH 136 (between CSAH 153 and 37th Ave. N.E.) 1.25 3.82 CSAH 153 (between Stinson Blvd and CSAH 136) 0.53 2.12 Total 2.94 10.58 EXHIBIT B County State Aid Highway and its mileages to be maintained (excluding Snow and Ice Control) by the City Mileage ____ Centerline Lane CSAH 88 (between St. Anthony Blvd and East County Line) 0.70 2.80 Total 0.70 2.80 57 Agreement No. PW 31-10-21 Road Maintenance Agreement Contract No. _____________ 10 ___ EXHIBIT C Schedule of Costs 58 Agreement No. PW 31-10-21 Road Maintenance Agreement Contract No. _____________ 11 ___ EXHIBIT D Selected Sample of Urban County State Aid Highways Road & Zone Termini Length Lane Miles 4000103 Humboldt to Cedar 3.30 16.19 4000302 TH169 to TH 100 2.73 14.62 4000503 Aquila to Inglewood 2.77 10.11 4000902 TH 169 to CSAH 102 2.02 10.08 4000903 CSAH 102 to Xerxes 2.05 8.96 4001004 TH 169 to CSAH 81 2.17 10.69 4001005 CSAH 81 to CSAH 152 2.01 7.81 4001006 CSAH 152 to TH 100 0.80 4.98 4001701 CSAH 1 to FAI 494 3.36 16.54 4003201 CSAH 1 to 82nd AVE 2.53 10.73 4003202 82nd AVE to TH 62 2.44 12.68 4003501 CSAH 1 TO 81st AVE 2.13 7.94 4003502 81st AVE to TH 62 2.34 9.52 4005201 CSAH 1 TO FAI 494 2.48 10.43 4005202 FAI 494 to TH 62 2.10 8.75 4005302 CSAH 32 to TH 77 3.05 14.24 4006601 CSAH 102 to Xerxes 2.18 8.87 4010202 St. Croix to CSAH 70 0.59 2.52 4015602 TH 55 to CSAH 70 1.64 6.83 4015603 CSAH 70 to CSAH 9 1.76 7.12 4015604 CSAH 9 to CSAH 10 1.54 6.55 Routine Sweeping Flush and Sweep Kick-Off Brooming Hand Sweeping 59 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 21-090 A RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE AGREEMENT BETWEEN HENNEPIN COUNTY AND THE CITY OF ST. ANTHONY FOR ROAD MAINTENANCE SERVICES. BE IT RESOLVED, that the Mayor and City Manager are authorized to sign the Agreement between Hennepin County and the City of St. Anthony for road maintenance services, for the calendar years 2022 through 2026 on behalf of the City of St. Anthony. Adopted this 14th day of December, 2021. ____________________________________ Randy Stille, Mayor ATTEST:____________________________ City Clerk Review for Administration: ____________________________________ Charlie Yunker, City Manager 60 REQUEST FOR COUNCIL CONSIDERATION To:Saint Anthony Village City Council From:Nicole Miller, Assistant to the City Manager Date:December 14, 2021 City Council Meeting Resolution:Approving Hennepin County Residential Waste Recycling SCORE Grant Agreement OVERVIEW In front of you this evening is the four year renewal of the Hennepin County Residential Waste Recycling SCORE Grant Agreement. Hennepin County distributes all Select Committee on Recycling and the Environment (SCORE) funds to cities for curbside collection of residential recyclables including organics. Hennepin County has a Funding Policy that determines how the grant funds are distributed to cities. The City of St. Anthony currently has Residential Recycling Agreement with Hennepin County that will expire December 31, 2021. Hennepin County will continue to fund recycling programs along with more support for organics recycling. The new agreement will expire on December 31, 2025. RECOMMENDATION Staff recommends approval of the Hennepin County Residential Waste Recycling SCORE Grant Agreement for the term of four years-1/1/2022-12/31/2025. ATTACHMENTS: Hennepin County Residential Waste Recycling SCORE Grant Agreement 61 Residential Waste Reduction and Recycling Funding Policy January 1, 2022 – December 31, 2025 Department communication to the Hennepin County Board of Commissioners on October 5, 2021 62 Communicated October 5, 2021 1 I. Policy Overview A. Background The Hennepin County Board of Commissioners has determined that residential waste reduction and recycling programs support county goals to make progress toward zero waste, reduce greenhouse gas emissions, and reduce disparities associated with waste disposal. The county has adopted the goals established in State Statute and by the Minnesota Pollution Control Agency (MPCA) in its Metropolitan Solid Waste Management Policy Plan and developed a Residential Waste Reduction and Recycling Funding Policy to help reach a 75% recycling rate by 2030. B. SCORE funds The county receives funding from the state’s Select Committee on Recycling and the Environment (SCORE) for the development and implementation of waste reduction and recycling programs. SCORE funds are based on revenue received by the State of Minnesota from the solid waste management tax (SWMT) on garbage services and are subject to change based on the SWMT revenue received by the state and funds allocated by the legislature. C. Support for city programs City recycling programs play an important role in the solid waste management system. The county has funded city programs for over 30 years and will use this policy to make available all SCORE funds to cities for residential waste reduction and recycling programs. SCORE funds will be dedicated to four different purposes: 1) general funding for waste reduction and recycling programs, 2) curbside organics recycling programs, 3) organics drop-off sites, and 4) multifamily waste reduction and recycling. Funds distributed to cities for a calendar year will be based on SCORE funds received by the county in the state’s corresponding fiscal year. D. Term of the policy Hennepin County is committed to implementing this policy from January 1, 2022 through December 31, 2025. The county may revise this policy to align with strategic priorities developed in the zero waste plan or solid waste management master plan. In addition, the county may revise this policy if it determines changes are needed to assure compliance with state law and MPCA goals established for metropolitan counties. If SCORE funds are eliminated from the state budget or significantly reduced, the county will consult with cities at that time and develop a recommendation to the board on future funding for residential waste reduction and recycling programs. 63 Communicated October 5, 2021 2 E. Grant agreements Each city seeking funding under the terms of the Residential Waste Reduction and Recycling Funding Policy must enter into a grant agreement with the county for a term concurrent with the expiration of this policy, December 31, 2025. The grant agreement must be accompanied by a resolution authorizing the city to enter into such an agreement. If cities form a joint powers organization responsible for waste reduction and recycling programs, the county will enter into a grant agreement with that entity and distribute funds to that organization. II. Allocation of Funds SCORE funds will be dedicated to the following purposes: General funding for waste reduction and recycling programs Curbside organics recycling programs Organics drop-off sites Multifamily waste reduction and recycling A. Waste reduction and recycling programs The county will dedicate 40% of SCORE funds to provide funding for city waste reduction and recycling programs. For the purposes of this policy, city waste reduction and recycling programs include organics recycling. Funds will be allocated based on number of eligible households with curbside recycling service. The following formula will be used to calculate a city’s grant amount. Number of eligible households with curbside recycling in city ------------------------------- Total number of eligible households with curbside recycling in county x 40% of SCORE funds available = Waste reduction and recycling grant amount available to the city Eligible households are defined as households in single family through fourplex residential buildings or other residential buildings where each household has its own recycling collection container to set out for curbside collection and receives recycling collection service through the city. In cities with open recycling collection, eligible households are defined as households in single family through fourplex residential buildings where each household has its own recycling collection container to set out for curbside collection. The number of eligible households will be determined by counting the number of eligible households on January 1 of each funding year. The city will report the number in its application for funding. 64 Communicated October 5, 2021 3 B. Curbside organics recycling programs The county will dedicate 50% of SCORE funds to provide funding for curbside organics recycling programs. Funds will be allocated using participation targets for each city. Funding is not contingent upon meeting the participation target. The following formula will be used to calculate a city’s grant amount. Target number of households with curbside organics recycling in city ------------------------------- Total target number of households with curbside organics recycling in county x 50% of SCORE funds available = Curbside organics recycling amount available to the city Initial participation targets (as a percent of households with curbside recycling service): 50% for cities that contract for organics recycling service 10% for cities that require haulers to offer organics recycling service C. Organics drop-off sites The county will dedicate up to $3,300 per eligible city to provide funding for organics drop-off site expenses. Cities with a population of less than 10,000 are eligible. E. Multifamily waste reduction and recycling The county will take 10% of SCORE funds, subtract the amount allocated to organics drop-off sites, and dedicate the remainder to provide funding for multifamily waste reduction and recycling programs. For the purposes of this policy, city waste reduction and recycling programs include organics recycling. Funds will be allocated based on the number of multifamily households. The following formula will be used to calculate a city’s grant amount. Number of multifamily households in city ------------------------------- Total number of multifamily households in county x 10% of SCORE funds available minus organics drop-off funds = Multifamily waste reduction and recycling amount available to the city 65 Communicated October 5, 2021 4 Multifamily households in cities with organized recycling collection are defined as 1) households in buildings where each household does not have its own recycling collection container to set out for curbside collection, or 2) households in buildings that do not receive recycling collection service through the city, including apartment buildings, condominiums, townhomes, and cooperative housing units where a property manager or association coordinates collection service. Multifamily households in cities with open recycling collection are defined as households in residential buildings larger than a fourplex. III. Application for Funding A. General program and curbside organics application To receive funding for waste reduction and recycling programs and curbside organics recycling, each city must complete an annual grant application by February 15 of that year. The application consists of a web-based report that requests the following: contract, program, tonnage, and financial information. The participation rate for the curbside recycling program must also be included in the web-based report. The city must calculate its participation rate during the month of October. The methodology for measuring participation must be provided to the county upon request. The county may request additional information, such as a planning document with a description of activities the city will implement to increase recycling and make progress toward county objectives. B. Organics drop-off sites and multifamily supplementary application To receive funding for organics drop-off sites and multifamily waste reduction and recycling, each city must submit a supplementary grant application form annually. The county will provide this form by February 15 and the city must complete it by March 15 of that year. IV. Use of Funds A. Conditions applying to all funds The following requirements apply to the use of all funds: 1. Funds must be expended on eligible activities per Minnesota Statutes §115A.557. 2. All grant funds accepted from the county must be used in the year granted unless the county agrees to an exception. The county will not provide any funds in excess of actual expenses. Funds not spent must be returned to the county. 66 Communicated October 5, 2021 5 3. A city or joint powers organization may not charge its residents through property tax, utility fees, waste fees, environmental fees, or any other method for the portion of its waste reduction and recycling program costs that are funded by county grant funds. 4. Cities must track expenditures for waste reduction and recycling programs, curbside organics recycling, organics drop-off sites, and multifamily waste reduction and recycling and establish accounting mechanisms to provide the information requested in the financial section of the annual grant application. 5. Waste reduction and recycling activities, revenues, and expenditures are subject to audit. B. Curbside organics use of funds Curbside organics grant funds may be used for program expenses, including the following: • Incentives for participation (service discounts, countertop pails, compostable bags) • City contract costs • Education and outreach • Carts • Other expenses approved by the county Yard waste expenses are not eligible. If organics are co-collected with other waste, the organics expenses must be tracked separately. If a city passes funds through to a hauler, 100% of those funds must be credited to residents’ bills. C. Organics drop-off sites use of funds Organics drop-off site grant funds may be used for program expenses, including the following: • Hauling and disposal • Dumpsters or carts • Site construction • Education and outreach • Incentives for participation (countertop pails, compostable bags) • Other expenses approved by the county D. Multifamily waste reduction and recycling use of funds Cities that choose to apply for multifamily waste reduction and recycling funding will work with the county to identify eligible activities that are customized to the city’s goals and needs. These activities will be determined through the supplementary grant application process. 67 Communicated October 5, 2021 6 Unused funds will be used by the county to provide multifamily waste reduction and recycling program services. Multifamily resources provided by the county, including reusable tote bags/baskets and multifamily specific signs and labels, are not eligible expenses. V. City Requirements A. Materials accepted A city’s curbside collection program must accept a list of mixed recyclables as selected by the county in consultation with haulers, local material recovery facilities, and end markets. The county will update the list of materials as needed, distribute the list to city recycling coordinators, and post the list on the county’s website. B. Education and outreach The partnership between the county and municipalities has been highly effective in educating residents and motivating behavior change. To continue this partnership and increase these efforts, city waste reduction, recycling and organics recycling activities must be coordinated with county and regional efforts. Municipalities must adhere to the following requirements: 1. Use county terminology on promotional and educational materials when describing recycling and organics recycling guidelines, including the description of materials accepted and not accepted, as well as when describing preparation guidelines. 2. Use images approved by the county if using images of mixed recyclables and organic materials. 3. Provide the following information on the city’s website; Recycling and organics recycling materials accepted and not accepted Curbside collection calendar Organics drop-off site(s) information Links to county resources and programs 4. Provide a guide on recycling and organics recycling to residents each year. The guide shall contain information on curbside collection, materials accepted and not accepted, organics drop off site information (if applicable), and a curbside collection calendar. 5. Complete two or more waste reduction, recycling and organics recycling educational activities annually that include the promotion of curbside collection. The county will provide a list of activities to city recycling coordinators. These activities are in addition to the provision of an annual guide. 68 Communicated October 5, 2021 7 6. If a city develops its own educational materials, does not use a template produced by the county, does not utilize design services offered by the county, or relies on a hauler to provide an annual guide, then the city must submit the materials to the county for approval. C. Waste reduction and recycling performance On an annual basis, cities must demonstrate that a reasonable effort has been made to improve waste reduction and recycling programs. If a city does not demonstrate measurable progress, a waste reduction and recycling improvement plan must be submitted by the city within 90 days of being notified by the county. The waste reduction and recycling improvement plan must be negotiated with the county and specify the efforts that will be undertaken by the municipality to improve its program to yield the results necessary to achieve county objectives. In cooperation with the county, the city may be required to participate in waste sorts and community engagement to identify strategies to improve waste reduction and recycling outcomes. VI. Grant Payments The county will make two equal payments to the city. Those two payments will provide the sum of each city’s total grant amount for general waste reduction and recycling programs, curbside organics recycling programs, organics drop-off sites, and multifamily waste reduction and recycling. One payment will be made after the county receives the applications for funding. A second payment will be made after basic program requirements, education and outreach requirements, and performance have been confirmed and approved. If the city meets the county requirements, both payments will be made during the same calendar year. Cities are expected to fulfill the conditions of this policy and the requirements of Ordinance 13. It is the responsibility of each city to meet the requirements of Ordinance 13. The implementation of the county requirements for cities shall be the responsibility of each respective city. If any city fails to establish or implement any or all of the city requirements in Ordinance 13, all SCORE funding will be withheld until the city meets the requirements or a waste reduction and recycling improvement plan is negotiated with the county. 69 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 21-091 A RESOLUTION APPROVING THE HENNEPIN COUNTY RESIDENTIAL RECYCLING SCORE GRANT AGREEMENT AMENDMENT WHEREAS, Hennepin County distributes 100% of its SCORE funds to participating and eligible cities; and WHEREAS,Hennepin County will dedicate funds for curbside recycling and curbside organics recycling,; and WHEREAS,the funds are used for the City’s waste reduction and recycling capital and operating expenses; and WHEREAS,Hennepin County and the City of St. Anthony entered into a four-year Residential Recycling Grant Agreement that is set to expire December 31, 2021; and WHEREAS,The Hennepin County Board has adopted a funding policy to continue to fund cities within Hennepin County for the contract period of January 1, 2022 through December 31, 2025. NOW, THEREFORE BE IT RESOLVED THAT, the City Council of the City of St. Anthony hereby approves the Residential Recycling Grant Agreement expiring on December 31, 2025. Adopted this 14th day of December, 2021. ______________________________________ Randy Stille, Mayor ATTEST:____________________________ City Clerk Review for Administration: _____________________________________ Charlie Yunker, City Manager 70 K:\018755-000\Admin\Docs\LTR-hmcc-120621.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM November 15, 2021 Honorable Mayor, City Council and Staff c/o Charlie Yunker, City Manager City of St. Anthony Village 3301 Silver Lake Road NE St. Anthony, MN 55418 Re: Stormwater Facility Maintenance Agreement Urban Grove – PID #0702923230001 St. Anthony Village, MN Dear Honorable Mayor, City Council, and Staff: Following this letter is a Stormwater Facilities Maintenance Agreement and Restrictive Covenant related to the Urban Grove improvement project. Such an agreement is required as the improvement as proposed will convey stormwater runoff generated from the adjacent Hyden Grove property, through an overland drainage swale across the Urban Grove property, to an existing storm sewer culvert near Kenzie terrace. Per the Agreement, the applicant shall: 1.Agree to construct and maintain a stormwater swale on his/her property as shown on the approved drawing in exhibit B. 2.Maintain and preserve the drainage swale until such time as the City, its successors or assigns, agree that the drainage swale should be altered in some manner or eliminated. 3.Not to dismantle, revise, alter or remove part of the drainage swale except as necessary for maintenance, repair, or replacement. 4.Be responsible for inspecting and maintaining the drainage swale, on an annual basis. The property owner will provide a letter to the City Engineer by September 1st of each year, stating that inspection and maintenance have been completed. 5.Assume all responsibility for the cost of any maintenance and for repairs to the drainage swale. Such responsibility shall include reimbursement to the City within 30 days after the City mails an invoice to the Owner for any work performed by the City. Overdue payments will require payment of interest by the Owner at the current legal rate as liquidated damages. 6.Obtain written approval from the City Engineer prior to performing any alterations or modifications to the drainage swale. If you have any questions, I will be present to discuss this at the December 14, 2021 Council Meeting or please call me at 651.286.8465. Sincerely, WSB Justin Messner, PE City Engineer Attachments cc: Nicole Miller, City of St. Anthony Village 71 STORMWATER FACILITIES MAINTENANCE AGREEMENT AND RESTRICTIVE COVENANT This Stormwater Facilities Maintenance Agreement and Restrictive Covenant (this "Maintenance Agreement and Restrictive Covenant") is made this -1..2_ day of t'.)ovg 01 btir, 2021, by and between the City of St. Anthony, a Minnesota municipal corporation, having its principal offices at 3301 Silver lake Road NE, St. Anthony, Minnesota 55418 (the "City"), and The Village, LLC dba Urban Grove, a Minnesota limited liability company (owner) at 1907 Wayzata Blvd Suite 250, Wayzata, MN 55391, (the "Owner" or "The Village, LLC dba Urban Grove"). The City and Owner are sometimes collectively referred to hereafter as the "Parties". RE CITA LS WHEREAS, The Village LLC, dba Urban Grove is the owner of fee title or a substantial beneficial interest in certain real property commonly described as 2501 Lowry Ave NE in the City of St. Anthony, Hennepin County, Minnesota (the "Property") and legally described in Exhibit A, attached hereto and incorporated herein by this reference; and WHEREAS, in connection with the Owner's proposed development of the Property, the City has required and the Owner has agreed to construct a stormwater swale to convey stormwater across the property (the "Drainage Swale"); and WHEREAS, such Drainage Swale is described in the plan dated November 4, 2021 prepared by Stantec for the Owner's Property, a copy of which is attached hereto as Exhibit B and incorporated herein by this reference ("Drainage Swale Plan"); and WHEREAS, as a condition of project approval, the parties have entered into this Maintenance Agreement and Restrictive Covenant, in order to ensure that the Drainage Swale will be constructed and maintained in accordance with the approved plans; NOW, THEREFORE, in consideration of the mutual agreements contained herein, as well as other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows: TE R MS Section 1. Construction and Maintenance. Owner agrees to construct and maintain a stormwater collection and conveyance system on the Property, as shown on the Drainage Swale Plan. Owner agrees to maintain and preserve the Drainage Swale until such time as the City, its successors or assigns, reasonably determines that the Drainage Swale requires modification or enhancement to properly attenuate stormwater collection and conveyance at the Property. Section 2. No Modification or Removal. No part of the Drainage Swale shall be dismantled, revised, altered, or removed, except as necessary for maintenance, repair, or replacement. Section 3. Access. The City shall have the right to ingress and egress over those por tions of the Property described in Exhibit A in order to access the Drainage Swale for inspection and 72 to reasonably monitor system performance, operational flows, or defects. Except in the case of emergencies, the City agrees to limit its inspection rights to normal business hours. Section 4. Reporting. The Owner shall be responsible for inspecting and maintaining the Drainage Swale at minimum, on an annual basis. The Owner shall provide a letter to the City Engineer, by September is1 of each year, stating that inspection and maintenance have been completed (the "Inspection Re port"). Section 5. Repairs, Failure of Owner to Maintain. If at any time the City Engineer does not receive the Inspection Report, and the City determines that maintenance or repair work is required to be performed on the Drainage Swale, the City Engineer or his/her designee shall give written notice to the Owner of the system deficiency(ies). The City Engineer shall also set a reasonable time in which the Owner shall cause to have performed the necessary repairs. If the repair or maintenance required by the City Engineer is not completed within the time set by him/her, the City may perform the required maintenance and/or repair, all at the Owner's expense. Written notice will be sent to the Owner, stating the City's intention to perform such repair or maintenance, and such work will not commence until at least 15 days after such notice is mailed, except in situations of emergency. If, within the sole discretion of the City Engineer, there exists an imminent or present danger to the Drainage Swale, the City's facilities, or the public health and safety, such 15-day period will be waived and maintenance and/or repair work will begin immediately. Section 6. Cost of Repairs and/or Maintenance. The Owner shall assume all responsibility for the cost of any maintenance and repairs to the Drainage Swale, including all associated engineer's fees, attorney's fees and administrative costs. Such responsibility shall include reimbursement to the City within 30 days after the City mails an invoice to the Owner for any work performed by the City. Overdue payments will require payment of interest at the then-current legal rate, as liquidated damages. Section 7. Notice to City of Repairs and/or Maintenance. The Owner is hereby required to obtain written approval from the City Engineer prior to performing any , modifications to the Drainage Swale. Section 8. Rights Subject to Permits and Approvals. The rights granted herein are subject to permits and approvals granted by the City affecting the Property subject to this Maintenance Agreement and Restrictive Covenant. Section 9. Terms Run with the Property. The terms of this Maintenance Agreement and Restrictive Covenant are intended to be and shall constitute a covenant running with the Property and shall inure to the benefit of and be binding upon the parties hereto and their respective heirs, successors, and assigns. Section 10. Notice. All notices required or permitted hereunder shall be in writing and shall either be delivered in person or sent by certified U.S. Mail, return-receipt requested, and shall be deemed delivered on the sooner of actual receipt of three (3) days after deposit in the mail, postage prepaid, addressed to the City or the Owner at the addresses set forth below: To the City: City Manager 73 City of St. Anthony 3301 Silver Lake Road NE St. Anthony, Minnesota 55418 And City Engineer City of St. Anthony 3301 Silver Lake Road NE St. Anthony, Minnesota 55418 To the Owner: The Village, LLC dba Urban Grove 1907 Wayzata Blvd Suite 250 Wayzata, MN 55391 Section 11. Severability. Any invalidity, in whole or in part, of any provision of this Maintenance Agreement and Restrictive Covenant shall not affect the validity of any other provision. Section 12. Waiver. No term or provision herein shall be deemed waived and no breach excused unless such waiver or consent is in writing and signed by the party claimed to have waived or consented. Section 13. Integration. This Maintenance Agreement and Restrictive Covenant constitutes the entire agreement between the parties on this subject matter, and supersedes all prior discussions, negotiations, and all other agreements on the same subject matter, whether oral or written. Section 14. Modification. This Agreement may be terminated, amended or modified only by recording with the County Recorder for Hennepin County, Minnesota, a document executed by the parties (or their respective successors and assigns) representing their unanimous consent to such amendment or modification. This consent may require City Council action. SIGNATURE LINES 74 OWNER: By: ACKNLOWLEDGEMENT STATE OF MINNESOTA ) ss. COUNTY OF HENNEPIN This instrument was acknowledged before me on NoVem �c 11 LLC dba Urban Grove , 2021, by The Village, ANDREA LEA COGLEY Notary Puolic Minnesota My Commiss'on Expires Jan 31, 2023 My commission expires: }CA.OU aq 3} J 202 S 75 CITY OF ST. ANTHONY: By: Randy Stille, Mayor STATE OF MINNESOTA ) ss. COUNTY OF HENNEPIN ) By: Charlie Yunker, City Manager ACKNLOWLEDGEMENT This instrument was acknowledged before me on ________ _, 2021, by Randy Stille, Mayor of the City of St. Anthony, a Minnesota municipal corporation, on behalf of the corporation. (stamp) STATE OF MINNESOTA ) ss. COUNTY OF HENNEPIN ) (signature of notarial officer) My commission expires: ________ _ ACKNLOWLEDGEMENT This instrument was acknowledged before me on ________ _, 2021, by Charlie Yunker, City Manager of the City of St. Anthony, a Minnesota municipal corporation, on behalf of the corporation. (stamp) THIS INSTRUMENT WAS DRAFTE D BY: Justin Messner, PE -City Engineer WSB & Associates, Inc. 477 Temperance Street St. Paul, MN 55101 (signature of notarial officer) My commission expires: ________ _ 76 Street Address: 2501 Lowry Ave NE PID: 0702923230001 Municipality: St. Anthony Legal Description: EXHIBIT A LEGAL DESCRIPTION That part of the South 1/2 of the Northwest Quarter of Section 7, Township 29, Range 23. beginning at a point in the South line of said Tract 100 feet East of the Southwest corner thereof; thence North 1079.8 feet; thence East parallel to the South line of said quarter section 1041.74 feet; thence South to center of Stale Highway No. 63; thence southwesterly along said center line of State Highway No. 63 and St. Anthony and Taylor Falls Road lo intersection of center line of said road with the South line of said quarter section; thence West along said latter line lo the point of beginning, except that part thereof embraced in the South 365 feet of the West 395 feel of the Southwest Quarter of the Northwest Quarter of said Section 7 and except the easterly 100 feet thereof. Except that part taken for highway purposes by the County of Hennepin as evidenced by Final Certificate, filed May 16, 1985. as Document No. 1652500. And, That part of lhe following described property: The Easterly 100 feet of that part of lhe South half of the Northwest Quarter, Section 7, Township 29, Range 23, beginning at a point in the South line of said Tract 100 feet East of the Southwest corner thereof, thence North 1079.8 feel, thence East parallel to the South line of said quarter section 1041.74 feet: thence South to center of State Highway No. 63; thence Southwesterly along said center line of State Highway 63 and St. Anthony and Taylor Falls Road to intersection of center line of said road with the South line of said quarter section; thence West along said latter hne to the point of beginning, lying Westerly of the following described line and its Southerly extension, Beginning at a point on the North line of the above-described Tract, distant 5.50 feet easterly of the Northwest corner thereof, assumed bearing of said North line is North 89 degrees 24 minutes 53 seconds East; thence South 01 degree 00 minutes 45 seconds East a distance of 486.65 feet, more or less. to the South line of the above described tract and there terminating. And, Thal part of the Northwest Quarter of Section 7, Township 29, Range 23, described as commencing at a point on the South line of said Northwest Quarter distant 100 feel Easterly from the Southwest corner of said Northwest Quarter; thence Northerly parallel with the West line of said Northwest Quarter to the South line of MURRAY HEIGHTS ADDITION TO MINNEAPOLIS. be,ng the actual point of beginning; thence Southerly along said parallel line lo a point distant 1079.8 feet Northerly from said South line of the Northwest Quarter; thence on an assumed bearing of North 89 degrees 24 minutes 53 seconds East, parallel with the South line of said Northwest Quarter a distance of 947.24 feet; thence North 01 degree 00 minutes 45 seconds East to said South line of MURRAY HEIGHTS ADDITION TO MINNEAPOLIS; thence Westerly along the last described line to the point of beginning. EXCEPT the West 260.00 feet thereof. 77 EXHIBIT B APPROVED DRAINAGE SWALE 78 t -r-z� I � . "' .. � .... z §� �� '" > 0 0 z w (!) � i.<ut/,,i -11·· �-, ,,,,�)}1,,n---------i; �l ., 1>i.a 11,, IA.I ,g m.ao.to Gld .l�( f <:i -,�11'1 j �� · "·" "" 1 ImU'OlO C<d -'.'1 ! �)lt,l'.>"Y,IJ 1�1 , .. i.,£li':;9l I lW5lOt0 Cid I �)Sy ' i,r ll:!l.J<JS • !I' ,u.a ,oo, l(l�0L0 0.. A 1', J.] )'· , .. rl-lUl ltl6Z'Jt 'M�r JllY "ltl lClUOL •,i()ft�JO ?,Ar ,i;.t "i'(U,lill �)8� ., �·"" ,t.U.l �""' l''l-'Ul OS:ZW>tct '. )"Y� Xltlc.l &l� V10S3NN1W 'ANOH.LNV.iS 3/\V A8M01 l(m ANOH1N\l '1S �o 311mm N30AVH �;ct 0.1� 'S.d��d � •,t1":...,, ,:-1,,rs.sr....,�'i�tS '"''"''"'' ,. / I I I L I I I -I : I l I L-I 1 ' � L � 'IiI: L- i I 1 I I I I �' L- r 79 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 21-092 A RESOLUTION APPROVING STORMWATER FACILITIES MAINTENANCE AGREEMENT AND RESTRICTIVE COVENANT BETWEEN THE VILLAGE, LLC dba URBAN GROVE AND THE CITY OF ST. ANTHONY VILLAGE WHEREAS,The Village LLC, dba Urban Grove, owner of fee title or a substantial beneficial interest in certain real property commonly described as 2501 Lowry Ave NE in the City of St. Anthony, Hennepin County, Minnesota and legally described in Exhibit A of the Maintenance Agreement, WHEREAS, Urban Grove shall be responsible for inspecting and maintaining the Drainage Swale at minimum, on an annual basis and provide the St. Anthony City Engineer a letter by September 1 each year stating that inspection and maintenance have been completed NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Saint Anthony Village hereby approves the Stormwater Facilities Maintenance Agreement and Restrictive Covenant. Adopted this 14th day of December, 2021. _____________________________ Randy Stille, Mayor ATTEST:____________________________ City Clerk Reviewed for administration:______________________________ Charlie Yunker, City Manager 80 RESOLUTION 2021-12A ARPA 2021 Page 1 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 21-093 A RESOLUTION TO ACCEPT THE CORONAVIRUS LOCAL FISCAL RECOVERY FUND ESTABLISHED UNDER THE AMERICAN RESCUE PLAN ACT WHEREAS, since the first case of coronavirus disease 2019 (COVID-19) was discovered in the United States in January 2020, the disease has infected over 32 million and killed over 575,000 Americans (“Pandemic”). The disease has impacted every part of life: as social distancing became a necessity, businesses closed, schools transitioned to remote education, travel was sharply reduced, and millions of Americans lost their jobs; WHEREAS, as a result of the Pandemic cities have been called on to respond to the needs of their communities through the prevention, treatment, and vaccination of COVID-19. WHEREAS, city revenues, businesses and nonprofits in the city have faced economic impacts due to the Pandemic. WHEREAS, Congress adopted the American Rescue Plan Act in March 2021 (“ARPA”) which included $65 billion in recovery funds for cities across the country. WHEREAS, ARPA funds are intended to provide support to state, local, and tribal governments in responding to the impact of COVID-19 and in their efforts to contain COVID-19 in their communities, residents, and businesses. WHEREAS, the City has received the first half distribution of Coronavirus SLFRF in the amount of $476,864.41 and the additional allocation of $15,616 pursuant to the ARPA (“Allocation”) based on remaining funds left after eligible city requests. WHEREAS, the United States Department of Treasury has adopted guidance regarding the use of ARPA funds. WHEREAS, the City, in response to the Pandemic, has had expenditures and anticipates future expenditures consistent with the Department of Treasury’s ARPA guidance. WHEREAS, the State of Minnesota has distributed ARPA, Coronavirus SLFRF funds to the City because its population is less than 50,000. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. ANTHONY, MINNESOTA AS FOLLOWS: 1.The City accepts its share of ARPA, Coronavirus SLFRF funds from the State of Minnesota to use in a manner consistent with the Department of Treasury’s guidance. 81 RESOLUTION 2021-12A ARPA 2021 Page 2 2.City staff, together with the Mayor and the City Attorney are hereby authorized to take any actions necessary to receive the City’s share of ARPA, Coronavirus SLFRF funds from the State of Minnesota for expenses incurred because of the Pandemic. 3.City staff, together with the Mayor and the City Attorney are hereby authorized to make recommendations to the City Council for future expenditures that may be reimbursed with ARPA, Coronavirus SLFRF funds. Adopted this 14th day of December, 2021. _______________________ Randy Stille, Mayor ATTEST: ______________________ City Clerk Reviewed for administration: _________________________________ Charlie Yunker, City Manager 82 REQUEST FOR COUNCIL CONSIDERATION Meeting Date: December 14, 2021 Motion- Appointing Student Liaison to the Parks and Environmental Commission. OVERVIEW: The New Brighton-St. Anthony School District is in its fourth year of the Youth in Leadership program that places youth on a variety of civic organization boards. As part of our identified goal to foster and encourage civic engagement, we have added youth as non-voting members to both our Planning, and Parks & Environmental Commissions. This opportunity gives the youth the experience of serving on an appointed board, learning about issues tasked to the Planning, and Parks & Environmental Commissions, developing leadership skills while building their resume. The city benefits by hearing from youth regarding city issues during discussion at the meetings. The term of their appointments will be September 2021 through July 2022. Staff recommends appointing Henry Grooms as the Student Liaison to the Parks & Environmental Commission for 2021-2022. 83 THIS PAGE LEFT INTENTIONALLY BLANK 84 M E M O R A N D U M DATE: December 14, 2021 TO: Mayor Stille, City Council Members, City Manager Yunker FROM: Shelly Rueckert, Finance Director ITEM: 2022 Levy / General Fund Budget At the September 14th City council meeting, the city staff presented the proposed 2022 general fund operating budget and the 2022 overall levy. Staff has affirmed the proposed 2022 overall levy is $8,243,092, which represents an increase of $377,497 or a 4.8% increase compared to the 2021 overall levy. The standard parameters used for preparing the General Fund Budget and Levy include: City revenues budgeted at current run rates for sources that are subject to trends and conservative baseline estimates for re-occurring aids and charges for services. Expenses budgeted at amounts that will maintain present level of City services. Liquor transfers to the General Fund are based on liquor operating results. The General Fund Budget and Levy details: Each year the General Fund revenue and expenditure budget line items are examined for changes in expected collections/charges, labor adjustments, changes in contract rates, insurance rates, utility costs, usage of various materials or needs, etc. The findings of this examination produce the drivers associated with the proposed 4.8% increase in the Overall Levy – and the 6.85% increase in the General Fund Levy see below: General Fund Expenditures: Personnel costs – 69.9% of expenditures, costs increased by $195,689 or 3.62% The 2022 wage increases reflect the Union contracts settlements, at a cost of $162,383 or 3.40%. Please note that the 2021 Budget anticipated open positions being filled during 2021. Therefore, a portion of the increase represents positions 2021 $ Change 2022 % Change General Fund 4,754,650$ 325,647 5,080,297$ 6.85% HRA Fund 197,564 11,850 209,414 6.00% CIP Fund 283,200 25,000 308,200 8.83% Debt Service Funds 2,487,181 - 2,487,181 0.00% Infrastructure Fund 60,000 5,000 65,000 8.33% Building Improvement Fund 83,000 5,000 88,000 6.02% Park Improvement Fund - 5,000 5,000 NA Total 7,865,595$ 377,497$ 8,243,092$ 4.80% 85 being staffed all year. Union Longevity and Step increases occurring in 2022 are also factored in the budgeted costs. Includes an allowance for an additional fulltime firefighter starting mid-year. The Fire Chief is seeking a grant which would fund 50% of this position. Net cost is estimated at $32,070 for 2022. A part-time Accounting clerk position has been added due to NineNorth contracting for financial services, estimated a cost $24,846 for 2022. A 2022 Health Insurance premium decrease of 3.2 %, combined with the employee changes in health plan elections and the added SAFER Fire-fighter position resulted in net savings $37,643 compared to 2021 premium costs. Contracted services – 11.1% of expenditures, overall increase of $45,127 or 5.36% Construction permit inspections budgeted at an increasing baseline activity has results in greater expense of $18,530. This increase has no impact on the levy as the inspection fee is a percentage of permit revenue received. Assessor, Attorney, Auditor, Engineer and Planner services reflect rate and activity increases. The net result of these factors is a cost impact of $25,197. Contracted Information Technology costs down $4,690. Miscellaneous service contracts are estimated to increase by $6,089. Other Insurance costs – 4.5% of expenditures, overall costs up by $12,442 or 3.59% Workman's Compensation experience rating improved 8% in the 2021-2022 renewal, offset by duty related rate increases and added Fire-fighter position, resulting in a cost increase of $28,788. 2021-2022 Liability, Property and Casualty premiums to decrease by $16,346 due to improved experience rating, absorbing the impact of rate increases. Pass through costs – 2.3% of expenditures, costs up $2,665. In 2021 the New Brighton fuel sales ended and the St. Anthony fire relief state aid was paid directly to the PERA pension plan. Therefore, the total amount of 2022 expected expenditures for this category has dropped substantially. Remaining budget line items – total $930,148 or 11.61% of overall expenditures, costs up $46,688 or 5.28%. The overall increase includes $20,000 for a Community survey and returning to pre-COVID activity levels which increases spending on communications, supplies, repairs and maintenance, training, utilities and fuels. Also, inflationary factors have been applied to many of the estimated costs as well. Costs include repairs and maintenance, utilities, fuels, training, supplies, communications, sustainability programing, road maintenance, printing and publications etc. General Fund Revenues: • Liquor transfer to the General Fund remains at $250,000 for 2022. • 2022 State funded Local Government Aid remains unchanged from 2021. • Police contracted services has increased by $29,065. • Excess Tax Increment collections are projected to decrease by $69,280 in 2022. • General Fund investment earnings are expected to decline by $9,500 in 2022. • School District opted to eliminate the DARE program in January 2021, revenue loss of $14,500. • Statewide appeal to extend PERA Aid failed, lost revenue $7,197. 86 The 2022 HRA Budget and Levy cost drivers is substantially personnel and professional costs and inflationary impacts. Therefore, the proposed Levy increase for the HRA is 6.00% or $11,850. The 2022 Debt Related Levies are proposed to increase by $0 over the 2021 combined debt levies. A debt levy reduction program (Peak to Plateau) began in 2014 to stabilize the annual increase in levies created by the annual street reconstruction plan. Without the use of resources committed to this program the impact of 2021 street bonds issued along with existing debt service requirements would have required a 11.91 % increase in the overall Levy. The 2022 Capital Improvement Program (CIP) and the 2022 Building Improvement Levies annually proposed increases of $25,000 and $5,000 respectively were deferred for 2021 and have been reinstated for 2022. An Infrastructure levy supporting Infrastructure improvements was established in 2021. A 2022 levy increase of $5,000 has been proposed. A Park Improvement levy supporting park improvements has been proposed for 2022. Annual levy increases of $5,000 are planned in connection with repaying the interfund loan which financed the resurfacing of the City Hall tennis courts. The repayment term is 15 years with the Park Improvement levy reaching $50,000 by 2031. The scheduled Levy and Interfund loan activity will produce additional funds for future park improvements. For 2022, the median taxable valuation for a single-family home in Saint Anthony is $366,000, an increase of 7.65% over 2021. Based on the median valuation of $366,000, the “City Portion” of 2021 property taxes is $2,341.39. A breakdown of the taxes is as follows: General Fund Budget $1,480.64 Road Improvements 578.77 Public Facilities 79.47 Capital Improvements 135.87 Tax Abatement 66.64 Total $2,341.39 In 2021 the median taxable valuation for a single-family home in Saint Anthony was $338,000 with City taxes of $2,118.59 Therefore, the increase in “City taxes” for a median value home will be $222.80 in 2022 or 10.52% increase. The overall taxes on a median value single-family home will be $6,042.44 in 2022 compared to $5,556.59 in 2021. The 2022 overall increase of $426.53 reflects increases in County, City and School taxes. At tonight’s Council meeting a resolution needs to be passed adopting the 2022 budgets and certifying the final tax levy to Hennepin and Ramsey Counties. Recommendation Staff recommends that Council approves resolution 21-094; Adopting the 2022 General Fund operating budget of $8,013,767 (based on 2022 General Fund expenditures) and certifying the final Property Tax Levy of $8,243,092 to Hennepin and Ramsey Counties 87 Path to the 2022 Tax Levy Cost of Services: $8,185,789 Police, Fire, Public Works, Parks, Emergency Mgmt, Finance, Administration, HRA City Revenues Generated: $2,896,078 Licenses and Permits Intergovernmental Aids Charges for Services, Fines, Reimbursements and Transfers Gap: $5,289,711 Levy Amount $5,289,711 Buildings Maintenance & Equipment Replacement: $300,000 - $850,000* City Buildings, Fleet, Snow Plows, Fire Engines, Equipment, Technology, Park Shelters City Revenues Generated: $220,500 Transfers, Equipment Sales, Park Dedication Fees, Grants, Fees Gap: $466,200* Levy Amount $466,200 2022 Debt Service Obligations: $3,046,526 Street and Utility Reconstruction, Flood Mitigation, Parks and City Facilities Reconstruction, Debt Levy Reduction Program Resources: $559,345 Municipal State Aid, Excess Bond Funds, Project Savings, Stormwater Fees Gap: $2,487,181 Levy Amount $2,487,181 Total Levy Amount $8,243,092 Cost of Services Less Operational Revenues Leaves a Funding Gap, Which Equals Levy Need Replacement Costs Less Generated Revenues Leaves a Funding Gap, Which Equals Levy Need Debt Payments Less Debt Reduction Resources Leaves a Funding Gap, Which Equals Levy Need Operating Funds Capital Improvement Debt Levy * Annual needs range from $300,000 - $850,000 based on timing of replacement. * Gap determined by monitoring fund balance annually to maintain 15- year replacement plan. 88 12/10/2021 1 2022 PROPOSED BUDGET December 14, 2021 2022 BUDGET CALENDAR •January 13-15, 2021: Goal Setting, Financial Management and Planning •February 9, 2021: Public Hearing/Provide Residents with an opportunity to have input in the 2022 Budget process. •March 9, 2021: Council work session to review proposed infrastructure improvement schedule and resulting 2022 Debt levy requirements •April - May: Staff Meetings with Department Heads – Discussion on 2022 Operating Budget and Capital Budgets •June 8, 2021: Council work session to review initial estimates for overall Property Tax Levy and General Fund Budget 89 12/10/2021 2 2022 BUDGET CALENDAR July 13, 2021: Public hearing to review and approve 2022 Debt Levy and future Road improvement schedule August 10, 2021: Council work session to review updated proposals for 2022 overall Property Tax Levy and General Fund Budget August 24, 2021: Presentation of Proposed 2022 Budget & Property Tax Levy to the City Council September 14, 2021: Public Hearing to pass resolution setting the Preliminary 2022 Budget and Property Tax Levy December 14, 2021: Public Hearing for Presentation of 2022 Operating Budget and Levy with Public Input. Adoption of the 2022 Operating Budget and Property Tax 2022 BUDGET PARAMETERS •Budgeted City revenues are determined by: •Using current run rates for revenue sources subjected to trends •Conservative baseline estimates are used for re-occurring aids and charges for services •Expenses budgeted at amounts that will maintain present level of City services •Liquor transfers are based on current operating results 90 12/10/2021 3 PATH TO THE 2022 TAX LEVY Cost of Services Less Operational Revenues Leaves a Funding Gap, Which Equals Levy Need Cost of City Services: $8,185,789 Police, Fire, Public Works, Parks, Emergency Management, Finance Administration and HRAOperating FundsCity Revenues Generated: $2,896,078 Licenses and Permits Intergovernmental Aids, Charges for Services, Fines, Reimbursements and Transfers Gap: $5,289,711 Levy Amount $5,289,711 PATH TO THE 2022 TAX LEVY Replacement Costs Less Generated Revenues Leaves a Funding Gap, Which Equals Levy Need Capital Improvement* Annual needs range from $300,000 ‐$850,000 based on timing of replacement. Buildings Maintenance & Equipment Replacement: $300,000 - $850,000* City Buildings, Fleet, Snow Plows, Fire Engines, Equipment, Technology, Parks and City Infrastructure City Revenues Generated: $220,500 Transfers, Equipment Sales, Park Dedication Fees, Grants, Fees Gap: $466,200* Levy Amount $466,200 * Gap determined by monitoring fund balance annually to maintain a 15 year replacement plan. 91 12/10/2021 4 PATH TO THE 2022 TAX LEVY Debt Payments Less Debt Reduction Resources Leaves a Funding Gap, Which Equals Levy Need Debt LevyLevy Amount $2,487,181 Gap: $2,487,181 Debt Service Obligations: $3,046,526 Street and Utility Reconstruction, Flood Mitigation, Parks and City Facilities Debt Levy Reduction Program Resources: $559,345 Municipal State Aid, Excess Bond Funds, Project Savings, Stormwater Fees Total Levy Amount $8,243,092 GENERAL FUND AND LEVY 2021 2022 Increase General/HRA $4,952,214 $5,289,711 $337,497 Debt Service $2,487,181 $2,487,181 $0 Capital/Building/Infrastructure Improvements $426,200 $466,200 $40,000 Overall Levy $7,865,595 $8,243,092 $377,497 Total Percent Change 4.80% 92 12/10/2021 5 OVERALL LEVY BY FUND TYPE General/HRA 64% Debt Service 30% Capital & Building Improvements 6% 2022 GENERAL FUND REVENUES Tax Levy 64%Licenses, Permits, & Fines 5% Intergov't Revenue 13% Contracts 13% Miscellaneous 2%Transfers 3% 93 12/10/2021 6 2022 GENERAL FUND EXPENDITURES Administration 10% Finance 4% Police 47% Fire 17% Public Works 11% Parks 4% All Other 7% 2022 BUDGET - COST DRIVERS •Personnel costs: 69.9% of expenditures, overall costs up $195,689 or 3.62% Union wage increases reflect the 2022 contract settlement amounts. Staff turnover, Union’s scale steps and longevity steps are also factored into costs. 3.2% Health Insurance premium decrease shared 50% Employee/Employer Includes an allowance for a fulltime firefighter starting mid-2022. City staff is seeking a grant which would fund 50% of this position. A part-time Accounting clerk position has been added due to NineNorth contracting for financial services. 94 12/10/2021 7 2022 BUDGET - COST DRIVERS •Contracted services: 11.1% of expenditures, overall costs up $45,127 Construction inspections costs mirror the increasing permit activity producing a increase in expense of $18,530. This increase has no impact on the levy as the inspection fee is a percentage of permit revenue received. Assessor, Attorney, Auditor, Engineer, Inspector and Planner services reflect rate and activity increases. These factors result in a cost impact of $25,197. •Insurance costs: 4.5% of expenditures, overall higher by $12,442 Both Worker’s Compensation and Property and Liability policy's had increases in premium rates that were mitigated by improved experience ratings. 2022 BUDGET - COST DRIVERS •Pass through costs: 2.3% of expenditures, costs up $2,665 City of New Brighton gasoline purchasing ending in January 2021, which eliminated the most volatile budget item in this group costs. •Remaining budget line items combined total $930,148 or 11.6% of expenditures, costs up $46,688 The overall increase includes $20,000 for a Community survey 2022 budgeted expenses anticipates returning to pre-COVID activity levels which increases spending on communications, supplies, repairs and maintenance, training, utilities and fuels. Inflationary factors of have been applied to many of the estimated costs as well. 95 12/10/2021 8 2022 BUDGET – REVENUE FACTORS •Police contracted services has increased by $29,065 •Excess Tax Increment collections are projected to decrease by $69,280 in 2022 •General Fund investment earnings are expected to decline by $9,500 in 2022 •School District opted to eliminate the DARE program in January 2021, revenue loss of $14,500 •Statewide appeal to extend PERA Aid failed, lost revenue $7,197 PROPERTY TAXES 2022 Category Amount County $1,387.61 City $2,341.39 School $1,909.00 Other Districts 404.34 Total $6,042.44 •Median Single Family Home Value of $366,000, 8.28% increase over 2021 96 12/10/2021 9 2022 PROPERTY TAX DISTRIBUTION 7%Parks HRA Rail Museum 39% 31% 23% DISTRIBUTION OF CITY TAXES Category Amount General Fund Levy $1,480.64 Roads $578.77 Public Facilities $79.47 Capital Improvements $135.87 Tax Abatement $66.64 Total $2,341.39 •Median Single Family Home Value $366,000, 8.28% increase over 2021 97 12/10/2021 10 GENERAL FUND SUPPORTS CITY SERVICES $618 $136 $183 $273 $75 $73 $123 $1,481 - Annually $123 - Monthly ISSUANCE OF 2021A G.O. BONDS •2021A General Obligation Bonds - $2,085,000 – construction portion Street Reconstruction and Utilities replacement Skycroft Drive – from 33rd Avenue to 32nd Avenue Croft Drive – from 33 rd Avenue to 32nd Avenue Mill and Overlays St. Anthony Blvd. – from Stinson Boulevard to Kenzie Avenue 29th Avenue - from Stinson Boulevard to Silver Lake Road 31st Avenue – from Rankin road to Croft Drive Croft Drive – from Rankin Road to 31 st Avenue •In 2022 the median value home’s property taxes were $60.41 monthly for road, utility, parks and facility improvements 98 12/10/2021 11 IMPACT OF DEBT LEVY RELIEF •Overall levy increase without DLR: 11.91% •With debt levy relief: 4.80% increase 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 SUMMARY OF 2022 BUDGET •General Fund operating budget totals $8,013,767 supported by a property tax levy of 5,080,297 •Personnel costs represent 69.9% of General Fund expenditures: •Costs up $195,689 or 3.62% •Insurance expenditures up $12,442 •Contracted services up $45,127 •Park Improvement levy introduced $5,000 •Other capital Funds levies increased by $35,000 •Increase in all levies totals $377,497 or 4.80% 99 12/10/2021 12 QUESTIONS?Call Finance Director: Shelly Rueckert 612‐782‐3316 100 Fiscal Year 2022 ACTUAL ACTUAL ACTUAL ACTUAL BUDGET EST. ACTUAL BUDGET 2017 2018 2019 2020 2021 2021 2022 Taxes 3,786,628$ 4,236,798$ 4,548,038$ 4,869,566$ 4,882,357$ 4,883,023$ 5,130,443$ Licenses 77,105 65,220 65,679 63,535 60,280 64,601 69,060 Permits 281,125 230,732 202,884 254,697 200,321 1,038,092 230,912 Intergovernmental Revenue 978,532 992,347 993,689 1,691,330 1,020,711 1,027,113 1,046,528 Charges for Services 1,567,978 937,105 961,246 993,177 963,922 963,750 1,015,277 Fines 74,762 74,611 87,187 75,934 73,876 95,325 76,914 Reimbursement Revenues 323,461 242,554 238,518 248,715 199,876 225,785 193,353 Transfers In 619,060 357,870 258,200 262,500 265,000 265,000 265,000 TOTAL GENERAL FUND REVENUES 7,708,650$ 7,137,235$ 7,355,442$ 8,459,454$ 7,666,343$ 8,562,689$ 8,027,487$ GENERAL FUND REVENUES SUMMARY 101 Fiscal Year 2022 12/31/2020 $14.00 ACTUAL ACTUAL ACTUAL ACTUAL BUDGET EST. ACTUAL BUDGET 2017 2018 2019 2020 2021 2021 2022 TAXES 101-3101-0-0-01 TAX - CURRENT HENNEPIN/RAMSEY 3,546,540$ 3,948,658$ 4,275,305$ 4,572,738$ 4,659,557$ 4,659,557$ 4,978,673$ BASED ON PRELIMINARY ESTIMATES 101-3102-0-0-01 TAX - DELINQUENT (5,053) 24,954 (18,387) 34,379 2,250 2,250 2,500 Based on current run rate 101-3103-0-0-02 TAX - MOBILE HOME/NON-LEVY - 5,414 5,033 345 4,050 4,050 2,050 Based on current run rate 101-3105-0-0-01 TAX - TIF 245,142 257,772 286,087 262,104 216,500 217,166 147,220 Based on 2022 estimated actual TOTAL 3,786,628$ 4,236,798$ 4,548,038$ 4,869,566$ 4,882,357$ 4,883,023$ 5,130,443$ LICENSES 101-3210-1-1-01 LICENSE ON SALE INTOXICATING 24,600$ 16,400$ 16,719$ 16,400$ 16,400$ 17,766$ 24,600$ Anticipating full fee for LQ Licenses in 2022 101-3210-1-1-02 LIQUOR INVST /COMPLIANCE - 500 1,000 1,000 500 - - No New license activity anticipated 101-3210-1-1-03 LICENSE WINE & BEER 6,500 6,375 5,125 3,000 3,000 3,500 3,500 Based on current License count 101-3210-1-1-04 LICENSE BEER 3.2%550 550 300 200 200 200 200 Based on current License count 101-3211-1-1-01 LICENSE RENTAL SF 14,350 14,450 14,450 16,100 14,150 15,100 14,400 Based on Est. current License count trend 101-3211-1-1-02 LICENSE RENTAL MULTI FAMILY 19,870 16,990 16,990 17,190 16,990 16,990 16,990 Based on current License count-Doran license in 2023 101-3212-1-1-00 LICENSE CIGARETTE SALES 2,100 2,100 2,400 2,100 2,100 2,400 2,400 Based on current License count 101-3213-1-2-00 LICENSE DOG 20 - - - - 500 - Reg. Dog License retired in 2017 replaced w/ Dangerous dog license 101-3214-1-1-00 LICENSE SERVICE STATION 1,560 1,560 2,100 1,590 1,560 1,590 1,590 Based on current License count for active stations 101-3215-1-1-00 LICENSE OTHER 1,250 460 430 430 430 430 430 Based on current License count 101-3216-1-2-00 LICENSE FIREWORKS 100 100 100 100 100 100 100 Based on current License count 101-3218-1-1-00 LICENSE GENERAL CONTRACTOR 4,855 4,385 4,715 4,075 3,500 4,675 3,500 License count varies based on construction activity 101-3219-1-1-00 LICENSE HAULERS 1,350 1,350 1,350 1,350 1,350 1,350 1,350 3 Commercial / 4 Residential Haulers TOTAL 77,105$ 65,220$ 65,679$ 63,535$ 60,280$ 64,601$ 69,060$ PERMITS 101-3220-1-1-00 PERMITS LAND USE 6,300$ 7,000$ 5,650$ 9,960$ 3,000$ 15,255$ 4,500$ Conservative Est of run rate 101-3221-1-1-00 PERMITS BUILDING 123,570 104,862 92,355 131,472 99,175 464,026 107,411 4 yr. average revenue 2017-2020 101-3221-1-1-01 PERMITS PLAN CHECK 61,278 50,422 33,048 53,429 42,919 275,582 47,067 4 yr. average revenue 2017-2020 101-3222-1-1-00 PERMITS GAS, HVAC 36,501 20,376 15,012 11,083 16,805 105,000 19,706 4 yr. average revenue 2017-2020 101-3223-1-1-00 PERMITS PLUMBING 12,724 11,143 9,305 8,854 9,240 101,000 9,981 4 yr. average revenue 2017-2020 101-3224-1-1-00 PERMITS ELECTRICAL 16,947 18,797 21,315 20,611 14,214 59,800 18,447 4 yr. average revenue 2017-2020 101-3225-1-1-00 PERMITS ADMIN FEES 11,245 9,968 11,295 12,046 8,169 9,410 15,000 4 yr. average revenue 2017-2020 101-3228-1-1-00 PERMITS ALARM 5,700 3,454 2,760 3,260 2,800 3,030 2,800 Conservative Est of run rate 101-3229-1-1-00 PERMITS MISCELLANEOUS 6,860 4,710 12,145 3,982 4,000 4,989 6,000 Sign permits ROW permits- 2022 signage for new apt.s TOTAL 281,125$ 230,732$ 202,884$ 254,697$ 200,321$ 1,038,092$ 230,912$ INTERGOVERNMENTAL 101-3310-2-3-00 FEDERAL GRANTS 6,092 471 2,036 689,176$ 3,500 5,500 31,070 Includes State vest reimbursement as well & 2022 SAFER GRANT PLACEHOLDER 101-3320-2-2-01 ISD 282- DARE PROGRAM 14,500 14,500 14,500 16,326 14,500 - - School opted out of DARE program after 2021 budget was adopted 101-3330-0-0-00 MVHC/LGA 528,225 552,240 553,865 613,302 640,386 640,386 640,386 Based on 2021 LGA 101-3340-0-0-00 STATE AID- PERA INCREASE 7,197 7,197 7,197 - 7,197 - - Legislation to extend aid past 2020 failed 101-3342-2-2-00 STATE AID- FIRE RELIEF 53,206 53,083 53,716 - - - - FIRE RELEF PART OF STATE PLAN NO PASS THOUGH OF AID 101-3346-2-2-00 STATE AID- POLICE 207,448 206,192 197,500 205,476 198,076 205,489 196,057 2022 budget reflects less training aid (Special legislation increased amounts for 20/21) 101-3348-3-2-00 STATE AID- MSA MAINTENANCE 88,708 97,275 96,265 103,441 99,302 93,988 93,988 2022 Based on 2021 State Aid -2021 act. impacted by Covid reduced gas tax collections 101-3350-2-2-00 LOCAL GRANTS- FIRE (DISABILITY & ED) 37,419 19,696 11,552 9,856 10,500 30,500 14,210 2022 Estimated 2021/2022 Grant base level plus minimal surplus allocation 101-3360-2-2-00 LOCAL GRANTS- POLICE 35,658 41,623 52,625 52,689 42,000 46,000 48,000 Safe and sober program estimated activity 101-3362-0-0-00 LOCAL GRANTS-RECYCLING - - - - - - 17,567 Closed out recycling fund-moved revenue here 101-3365-1-1-00 LOCAL GRANTS- MISCELLANEOUS 78 - - - 250 250 250 Est of run rate 101-3370-2-2-00 LOCAL GRANTS- PW - 68 4,432 1,064 5,000 5,000 5,000 Opportunity operating grants TOTAL 978,532$ 992,347$ 993,689$ 1,691,330$ 1,020,711$ 1,027,113$ 1,046,528$ 101-3380-1-1-03 CS MWMO 94,851$ 102,148 109,612$ 115,381$ 116,204$ 117,314$ 110,789$ 2022 based on Est increase in personnel billing rates & less HR time 101-3380-1-1-04 CS BIRCHWOOD 7,894 7,789 11,492 8,138 8,567 8,567 9,200 Based on current level of contract services and rate increase 101-3380-1-1-05 CS NINENORTH 12,000 45,000 2022 based on personnel billing rates & EST. time 101-3380-1-2-07 CS ISD 282 10,366 11,965 13,981 6,445 12,854 6,550 7,500 Based on current level of contract services CHARGES FOR SERVICES GENERAL FUND REVENUES DETAIL 102 Fiscal Year 2022 12/31/2020 $14.00 ACTUAL ACTUAL ACTUAL ACTUAL BUDGET EST. ACTUAL BUDGET 2017 2018 2019 2020 2021 2021 2022 GENERAL FUND REVENUES DETAIL 101-3380-2-1-08 CS PD OTHER REIMB OT - - - - 10,000 - - Other reimbursed OT, No National event held in state in 2022 101-3380-3-1-05 CS HENNEPIN 31,312 31,756 33,464 39,532 35,579 40,505 40,505 Estimated at 2021 Actual 101-3380-3-1-06 CS NEW BRIGHTON FUEL 78,374 90,678 79,493 76,610 7,500 5,596 - NEW BRIGHTON PURCHASING ENDED FEB 2021 101-3380-5-1-01 CS LAUDERDALE 672,590 692,768 713,204 747,071 773,218 773,218 802,283 Based on 2022 Police contract proposal 101-3380-5-1-02 CS FALCON HGTS 672,590 - - - - - - TOTAL 1,567,978$ 937,105$ 961,246$ 993,177$ 963,922$ 963,750$ 1,015,277$ FINES 101-3510-1-1-00 COURT FINES 68,532$ 65,661$ 78,797$ 71,974$ 68,376$ 91,125$ 73,414$ 102% of 2020 actual 101-3510-1-1-01 FALSE ALARMS 3,125 6,913 6,290 3,600 3,500 4,200 3,500 Est of run rate 101-3885-2-1-00 POLICE IMPOUND FEES 3,105 2,037 2,100 360 2,000 - - ADMN DUTIES ASSUMED BY TOW COMPANY IN 2020 TOTAL 74,762$ 74,611$ 87,187$ 75,934$ 73,876$ 95,325$ 76,914$ REIMBURSEMENTS AND OTHER REVENUES 101-3622-1-1-00 WT LEASE RENTALS 59,408$ 56,256$ 58,232$ 60,280$ 62,376$ 62,376$ 64,598$ 2022 SCHEDULED RENTS. 101-3800-1-1-00 DONATIONS GENERAL 600 500 - - 500 500 500 Est of run rate 101-3800-2-1-01 DONATIONS PD 100,500 - 500 400 500 500 500 Est of run rate 101-3800-2-1-02 DONATIONS PD CRIME PREVENTION 400 3,373 - - - - - 101-3800-4-1-00 DONATIONS PARKS - - - - - - - 101-3804-1-1-00 RR- MISCELLANEOUS 5,623 19,596 9,752 15,605 12,000 5,195 3,500 Miscellaneous cost reimbursements / no net levy impact 101-3805-4-1-00 CABLE FRANCHISE FEES 115,079 101,612 97,200 95,517 94,500 103,106 97,951 2022 Comcast cable fees at conservative estimate 101-3809-0-0-00 LMC DIVIDENDS 11,394 8,358 6,954 17,117 7,500 23,108 11,554 Expected 2021 P&C dividend increase 40%-50%, 2022 budgeted at 50% 2021 est. actual 101-3810-0-0-00 INVESTMENT INCOME 17,994 23,866 58,472 36,153 21,000 18,500 11,500 Reflects falling interest rates since early 2020 101-3810-1-1-00 MISCELLANEOUS 6,557 5,199 7,258 1,934 1,500 11,800 3,250 includes clean-up day, branch chipping, sac/doli admin fees, spec. asmts., etc 101-3890-0-0-00 INSURANCE PROCEEDS 5,906 23,793 150 21,709 - 700 - TOTAL 323,461$ 242,554$ 238,518$ 248,715$ 199,876$ 225,785$ 193,353$ TRANSFERS IN 101-3920-0-0-00 LIQUOR FUND 249,060$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ No change to Liquor transfer 101-3920-0-0-00 TIF ADMINISTRATION FEES -7,870 8,200 12,500 15,000 15,000 15,000 Additional staff time with TIF redevelopment activities 101-3920-0-0-00 WATER FILTRATION INT EARNINGS - - - - - - - 101-3920-0-0-00 CAPITAL RESERVE TRANSFER 370,000 100,000 - - - - - 101-3920-0-0-00 CONDUIT FEE REASSIGNED - - - - - - - TOTAL 619,060$ 357,870$ 258,200$ 262,500$ 265,000$ 265,000$ 265,000$ TOTAL FUND REVENUE 7,708,650$ 7,137,235$ 7,355,442$ 8,459,454$ 7,666,343$ 8,562,689$ 8,027,487$ 103 Fiscal Year 2022 ACTUAL ACTUAL ACTUAL ACTUAL BUDGET EST. ACTUAL BUDGET 2017 2018 2019 2020 2021 2021 2022 Administration Mayor/City Council 82,693$ 93,537$ 86,066$ 103,232$ 105,968$ 108,101$ 115,492$ General Management 120,873 127,942 130,883 196,528 205,274 147,731 192,706 Planning 109,805 73,544 95,596 83,804 92,706 87,714 94,509 Elections / Administrative Services 23,740 20,893 34,113 125,440 130,313 133,470 155,556 Financial Services 347,391 371,306 387,492 306,765 323,903 308,532 327,049 Legal 86,739 75,369 92,198 79,720 142,250 104,500 142,250 Assessing 61,917 65,285 68,483 73,631 76,316 76,212 79,937 City Buildings 200,412 201,625 220,831 221,022 227,160 225,601 242,579 Cable Franchise 45,391 47,572 44,237 46,934 49,551 51,347 53,089 Public Safety Police Protection 3,160,996 3,170,332 3,276,319 3,455,625 3,621,976 3,579,374 3,751,445 Fire Protection 1,091,110 1,105,292 1,090,527 1,110,789 1,148,881 1,165,157 1,247,056 Protective Services 144,407 123,208 106,668 133,548 105,721 567,363 123,248 Emergency Management 71,895 76,393 79,515 83,637 89,106 88,345 92,182 Public Works Public Works 775,842 879,273 942,872 837,648 855,121 746,354 872,244 Parks 300,536 305,892 316,846 297,321 328,740 319,155 355,625 Other Expenditures and Transfers Non-Departmental 1,003,845 292,128 299,764 496,609 148,800 536,670 168,800 TOTAL FUND EXPENDITURES 7,627,593$ 7,029,590$ 7,272,412$ 7,652,254$ 7,651,788$ 8,245,626$ 8,013,767$ GENERAL FUND TOTAL REVENUES 7,708,650$ 7,137,235$ 7,355,442$ 8,459,454$ 7,666,343$ 8,562,689$ 8,027,487$ Surplus (Deficit)81,058$ 107,646$ 83,030$ 807,200$ 14,555$ 317,063$ 13,719$ GENERAL FUND EXPENDITURES SUMMARY 104 Fiscal Year 2022 12/31/2020 $14.00 ACTUAL 2017 ACTUAL 2018 ACTUAL 2019 ACTUAL 2020 BUDGET 2021 EST. ACTUAL 2021 BUDGET 2022 MAYOR / CITY COUNCIL 101-4110-11-0000 CN REGULAR EMPLOYEE 36,692$ 38,256$ 38,256$ 38,256$ 38,256$ 38,256$ 38,256$ 0.00% NO CHANGE IN 2022 COUNCIL COMPENSATION 101-4121-11-0000 CN PERA 1,826 1,913 1,913 1,553 1,913 1,506 1,510 -21.06% 5% contribution rate 101-4122-11-0000 CN FICA/MEDICARE 567 552 555 1,113 566 832 555 -1.96% 1.45% contribution rate - Medicare only 101-4300-11-0000 CN PROFESSIONAL SERVICES 3,710 6,508 6,088 20,270 6,630 11,627 7,500 13.12% 2020-2021 INCLUDED CM SEARCH COSTS 101-4309-11-0000 CN MISC CONTRACTED SERVICES 926 907 905 846 1,200 895 949 -20.94% ADJUSTED TO ESTIMATED RUN RATE (ADP) 101-4315-11-0000 CN RECORDING SERVICE 6,439 6,441 5,749 5,923 6,868 6,768 7,039 2.49% 2022 PROJECTED RUN RATE 101-4341-11-0000 CN TRAINING, CONF., AND MTG.12,659 14,698 10,612 7,701 9,249 7,650 9,527 3.00% 2022 RETURNING TO PRE COVID ACTIVITY LEVEL 101-4342-11-0000 CN MEMBERSHIPS & DUES 12,797 13,121 13,250 13,616 20,900 21,649 29,766 42.42% 2022 PROJECTED RUN RATE - 2021/2022 INCREASED SUPPORT FOR NYFS 101-4345-11-0000 CN INTERGOVERMENTAL ACTIVITIES 447 3,678 - 472 - 407 425 0.00% SISTER CITY COSTS 101-4352-11-0000 CN CITY NEWSLETTER 5,374 6,624 7,558 10,037 19,637 17,561 18,966 -3.42% 2021-2022 FULL COST OF NEWSLETTER 101-4499-10-0000 CN MISCELLANEOUS 1,256 839 1,181 3,446 750 950 1,000 33.33% 4499-10 and 4499-11 TOTAL 82,693$ 93,537$ 86,066$ 103,232$ 105,968$ 108,101$ 115,492$ 8.99% GENERAL MANAGEMENT 101-4110-12-0000 GM REGULAR EMPLOYEE 70,406$ 76,046$ 80,586$ 147,527$ 149,276$ 103,570$ 137,456$ -7.92% INCLUDES ESTIMATED 2022 WAGE ADJUSTMENTS- NEW CM 4/21, HR 6/21 101-4121-12-0000 GM PERA 5,274 5,665 5,999 11,450 11,196 7,768 10,309 -7.92% BASED ON CURRENT PERA FUNDING RATE 101-4122-12-0000 GM FICA/MEDICARE 3,787 3,929 4,016 9,878 11,420 7,923 10,515 -7.92% BASED ON ER 7.65% OF GROSS 101-4131-12-0000 GM INSURANCE HEALTH 11,330 11,849 12,328 9,149 10,379 3,150 5,292 -49.01% SPLIT 3.2% PREMUIM DECREASE IN 2022 / COVERAGE CHANGES 101-4135-12-0000 GM INSURANCE WC 1,079 1,054 1,142 1,527 2,073 1,848 1,515 -26.92% BASED ON 2021/2022 RENEWAL and 22/23 LMC rate information 101-4211-12-0000 GM OFFICE SUPPLIES - 117 862 183 255 175 250 -1.96% 2022 PROJECTED RUN RATE 101-4309-12-0000 GM MISC CONTRACTED SERVICES 371 800 362 421 480 1,368 500 4.17% BASED ON MISC CONTRACTED SERVICES SPREADSHEET / license fee in 2021 101-4325-12-0000 GM COMMUNICATIONS - - - - - 300 300 0.00% 2022 PROJECTED RUN RATE 101-4341-12-0000 GM TRAINING, CONF., AND MTG.14,705 14,387 11,498 4,143 6,500 7,450 11,695 79.92% 2022 RETURNING TO PRE COVID ACTIVITY LEVEL 101-4342-12-0000 GM MEMBERSHIPS & DUES 6,878 6,664 6,841 4,864 5,758 6,500 6,750 17.23% 2022 PROJECTED RUN RATE - added ICMA MEMBERSHIP IN 2021 101-4343-12-0000 GM HEALTH & SAFETY PROGRAMS 6,958 7,430 7,248 7,365 7,663 7,404 7,848 2.42% INTEGRATED LOSS CONTROL SERVICES 101-4499-12-0000 GM MISCELLANEOUS 87 - - 22 275 275 275 0.00% TOTAL 120,873$ 127,942$ 130,883$ 196,528$ 205,274$ 147,731$ 192,706$ -6.12% PLANNING 101-4110-13-0100 PL REGULAR EMPLOYEE 6,330$ 7,259$ 7,996$ 8,307$ 8,515$ 8,655$ 9,306$ 9.29% INCLUDES ESTIMATED 2022 WAGE ADJUSTMENT 101-4110-13-0000 PL COMMISSION 2,095 2,295 1,855 1,390 2,500 2,470 2,500 0.00% BASED ON MEETINGS ATTENDED BY COMMISSIONERS 101-4111-13-0000 PL OVERTIME - - 3 - 253 253 260 2.97% ADJUSTED TO ESTIMATED RUN RATE 101-4121-13-0000 PL PERA 475 544 600 623 658 668 717 9.11% ADJUSTED TO ESTIMATED RUN RATE 101-4122-13-0000 PL FICA/MEDICARE 645 731 754 742 862 870 923 7.09% ADJUSTED TO ESTIMATED RUN RATE 101-4131-13-0000 PL INSURANCE HEALTH 1,652 1,723 1,793 1,869 1,972 1,972 378 -80.83% SPLIT 3.2% PREMUIM DECREASE IN 2022 101-4226-13-0000 PL GENERAL SUPPLIES 83 121 133 35 138 75 125 -9.43% ADJUSTED TO ESTIMATED RUN RATE 101-4302-13-0000 PL CONTRACTED PLANNER 56,252 57,805 78,061 61,215 72,000 65,000 72,000 0.00% ASSUMES HIGH ACTIVITY LEVEL CONTINUES 101-4302-13-0100 PL COMP PLAN - PLANNER 37,592 - - - - - - 0.00% COMPREHENSIVE PLAN COMPLETE 101-4305-13-0000 PL GIS CONTRACTED SERVICES 4,682 2,887 4,039 9,454 5,151 7,500 7,800 51.43% DATA LINK MAINT, GIS, ADDED CIVIC BUILDING PERMITS IN 21 101-4341-13-0000 PL TRAINING, CONF. & MTG.- - 362 168 494 250 500 1.14% PLANNING COMMISSION TRAINING/GOAL SETTING 101-4351-13-0000 PL NOTICES & PUBLICATIONS - 178 - - 163 - - -100.00% TOTAL 109,805$ 73,544$ 95,596$ 83,804$ 92,706$ 87,714$ 94,509$ 1.95% GENERAL FUND EXPENDITURES DETAIL 105 Fiscal Year 2022 12/31/2020 $14.00 ACTUAL 2017 ACTUAL 2018 ACTUAL 2019 ACTUAL 2020 BUDGET 2021 EST. ACTUAL 2021 BUDGET 2022 GENERAL FUND EXPENDITURES DETAIL ADMINISTRATIVE SERVICES 101-4110-14-0000 AD REGULAR EMPLOYEE -$ -$ -$ 33,618$ 34,059$ 34,624$ 46,529$ 36.61% INCLUDES ESTIMATED 2022 WAGE ADJUSTMENT/INCL RECYCLYING WAGES 101-4111-14-0000 AD OVERTIME - - - 3,152 758 2,500 4,200 454.46% 2022 PROJECTED RUN RATE (ELECTION DRIVEN) 101-4112-14-0000 AD PART-TIME EMPLOYEE - - - 3,989 1,500 2,000 2,500 66.67% Added part-time help for voting coverage 101-4121-14-0000 AD PERA - - - 2,492 2,667 2,747 3,805 42.66% BASED ON CURRENT PERA FUNDING RATE 101-4122-14-0000 AD FICA/MEDICARE - - - 1,891 2,720 2,802 4,072 49.69% BASED ON ER 7.65% OF GROSS 101-4131-14-0000 AD INSURANCE HEALTH - - - 6,854 7,889 7,888 1,512 -80.83% SPLIT 3.2% PREMUIM DECREASE IN 2022/INCL RECYCLING HI 101-4211-14-0000 AD OFFICE SUPPLIES 352 365 428 1,409 536 600 1,650 208.12% 2022 PROJECTED RUN RATE / 2022 ELECTION SUPPLIES 101-4221-14-0000 AD SUPPLIES- EQUIPMENT - - 899 108 - 150 160 0.00% 2022 PROJECTED RUN RATE 101-4226-14-0000 AD POSTAGE ABSENTEE - - 137 346 - 350 375 0.00% 2022 PROJECTED RUN RATE 101-4309-14-0000 AD CONTRACTED SERVICES 19,712 19,713 20,700 20,700 32,500 28,980 28,980 -10.83% RAMSEY CO. ELECTIONS CONTRACT - 2021-2022 101-4315-14-0000 AD MISC CONTRACTED SERVICES - - 10,282 46,285 45,000 47,442 48,628 8.06% SHARED COMMUNICATIONS POSITION 101-4339-14-0000 AD REPAIR & MAINTENANCE 3,397 - 1,248 2,317 1,326 2,450 3,750 182.81% COUNTIES MAINTENANCE CHARGES INCREASING 101-4341-14-0000 AD TRAINING, CONF. & MTG.279 816 174 1,701 900 500 900 0.00% ELECTION/CLERK/ COMMUNICATIONS TRAINING 101-4342-14-0000 AD MEMBERSHIPS & DUES - - 85 131 153 131 150 -1.96% CLERKS ASSOCIATION 101-4351-14-0000 AD NOTICES & PUBLICATIONS - - 160 - 153 153 160 4.58% COMMUNICATIONS SUBSCRIPTIONS 101-4435-14-0000 AD CLEAN-UP DAY COSTS - - - - - - 8,025 100.00% CLOSED RECYCLING FUND AND MOVED COSTS HERE 101-4499-14-0000 AD MISCELLANEOUS - - - 448 153 153 160 4.58% PLACEHOLDER TOTAL 23,740$ 20,893$ 34,113$ 125,440$ 130,313$ 133,470$ 155,556$ 19.37% FINANCIAL SERVICES 101-4110-15-0000 FS REGULAR EMPLOYEE 174,095$ 190,903$ 194,309$ 118,308$ 123,648$ 126,530$ 127,360$ 3.00% INCLUDES ESTIMATED 2022 WAGE ADJUSTMENTS / STAFF TURNOVER 2020 101-4112-15-0000 FS PART-TIME EMPLOYEE - - - - - 5,160$ 23,031$ na INCLUDES ESTIMATED 2022 WAGE ADJUSTMENTS 101-4111-15-0000 FS OVERTIME 2,193 8,131 8,912 7,778 4,739 4,739 4,905 3.50% 2022 PROJECTED RUN RATE 101-4121-15-0000 FS PERA 13,580 14,775 15,409 9,276 9,629 9,845 9,920 3.02% BASED ON CURRENT PERA FUNDING RATE 101-4122-15-0000 FS FICA/MEDICARE 11,530 14,440 13,473 7,011 9,822 10,042 11,880 20.96% BASED ON ER 7.65% OF GROSS 101-4131-15-0000 FS INSURANCE HEALTH 20,969 21,133 22,174 24,083 22,565 22,631 20,956 -7.13% SPLIT 3.2% PREMUIM DECREASE IN 2022 101-4135-15-0000 FS INSURANCE WC 1,773 1,290 1,947 1,739 1,967 1,236 1,085 -44.84% BASED ON 2021/2022 RENEWAL and 22/23 LMC rate information 101-4133-15-0000 FS LIFE INSURANCE 863 787 951 851 868 834 859 -1.07% 2022 PROJECTED RUN RATE 101-4211-15-0000 FS OFFICE SUPPLIES 5,161 5,163 5,500 5,479 6,242 5,897 6,251 0.13% 2022 PROJECTED RUN RATE 101-4221-15-0000 FS SUPPLIES - EQUIP 679 - 219 468 1,000 1,150 1,000 0.00% MINOR EQUIPMENT NEW & REPLACEMENT 101-4226-15-0000 FS GENERAL SUPPLIES 1,876 2,686 3,077 2,760 2,900 1,950 2,009 -30.74% ADJUST TO RUN RATE 101-4300-15-0000 FS PROFESSIONAL SERVICES 19,142 16,655 18,080 15,513 17,150 15,597 15,975 -6.85% AUDIT 101-4309-15-0000 FS CONTRACTED IT & SW SUPPORT 3,962 3,850 3,902 6,275 5,810 4,713 5,760 -0.86% BASED ON CONTRACTED IT /SW SPREADSHEET 101-4310-15-0000 FS MISC CONTRACTED SERVICES 4,916 6,510 5,434 5,411 6,030 6,132 6,316 4.74% BASED ON MISC CONTRACTED SERVICES SPREADSHEET 101-4315-15-0000 FS HC ASSESSOR SERVICES 446 - - - 510 510 510 0.00% HC TNT MAILING 101-4325-15-0000 FS COMMUNICATIONS 638 962 1,379 1,125 800 900 950 18.75% 2022 PROJECTED RUN RATE 101-4339-15-0000 FS REPAIR & MAINTENANCE 205 - - 155 177 50 150 -15.09% CURRENT RUN RATE 101-4341-15-0000 FS TRAINING, CONF. & MTG.5,991 1,669 1,004 404 1,250 1,250 1,250 0.00% INCLUDES TUTION REIMBURSEMENT PLACEHOLDER 101-4342-15-0000 FS MEMBERSHIPS & DUES 486 95 105 145 150 150 150 0.00% 2022 PROJECTED RUN RATE 101-4350-15-0000 FS PRINTED FORMS & ENVELOPES 1,172 1,077 1,879 1,973 1,750 1,575 1,750 0.00% 2022 PROJECTED RUN RATE 101-4351-15-0000 FS NOTICES & PUBLICATIONS 1,701 781 1,776 2,727 2,150 3,000 3,200 48.84% 2022 PROJECTED RUN RATE -REDEVELOPMENT IMPACT 101-4365-15-0000 FS INSURANCE PROPERTY / LIABILITY 68,962 74,109 81,212 88,842 97,586 78,091 74,920 -23.23% BASED ON 2021/2022 RENEWAL 101-4498-15-0000 FS REIMBURSED COSTS ADVANCED 6,594 6,280 6,144 6,381 6,860 6,250 6,563 -4.33% MWMO ADP COST 101-4499-15-0000 FS MISCELLANEOUS 459 8 608 61 300 300 300 0.00% ADJUSTED TO ESTIMATED RUN RATE TOTAL 347,391$ 371,306$ 387,492$ 306,765$ 323,903$ 308,532$ 327,049$ 0.97% 106 Fiscal Year 2022 12/31/2020 $14.00 ACTUAL 2017 ACTUAL 2018 ACTUAL 2019 ACTUAL 2020 BUDGET 2021 EST. ACTUAL 2021 BUDGET 2022 GENERAL FUND EXPENDITURES DETAIL LEGAL 101-4312-16-0000 AT GENERAL LEGAL 39,272 16,786 15,812 26,768$ 35,000 47,500 50,000 42.86% 2022 PROJECTED RUN RATE 101-4313-16-0000 AT CIVIL LITIGATION 5,467 16,583 34,386 10,952 65,250 15,000 50,250 -22.99% 2022 BUDGET INCLUDES POTENTIAL REDACTION COSTS 101-4314-16-0000 AT PROSECUTION RETAINER 42,000 42,000 42,000 42,000 42,000 42,000 42,000 0.00% 2022 PROJECTED RUN RATE TOTAL 86,739$ 75,369$ 92,198$ 79,720$ 142,250$ 104,500$ 142,250$ 0.00% ASSESSING 101-4110-17-0000 ASR REGULAR EMPLOYEE 2,789$ 2,890$ 3,013$ 3,324$ 3,387$ 3,360$ 3,489$ 3.01% INCLUDES ESTIMATED 2022 WAGE ADJUSTMENT 101-4111-17-0000 ASR OVERTIME EMPLOYEE 87 295 277 136 416 416 430 3.25% 2022 PROJECTED RUN RATE 101-4121-17-0000 ASR PERA 215 237 246 258 285 283 294 3.04% BASED ON CURRENT PERA FUNDING RATE 101-4122-17-0000 ASR FICA/MEDICARE 220 244 252 266 291 289 300 3.04% BASED ON ER 7.65% OF GROSS 101-4131-17-0000 ASR INSURANCE HEALTH 471 503 531 564 604 604 590 -2.32% SPLIT 3.2% PREMUIM DECREASE IN 2022 101-4226-17-0000 ASR GENERAL SUPPLIES 135 116 166 84 173 100 125 -27.82% 2022 PROJECTED RUN RATE 101-4311-17-0000 ASR HC ASSESSOR SERVICES 58,000 61,000 64,000 69,000 71,000 71,000 74,550 5.00% 2022 PROJECTED RUN RATE 101-4350-17-0000 ASR PRINTED FORMS & ENVELOPES - - - - 160 160 160 0.00% PLACEHOLDER TOTAL 61,917$ 65,285$ 68,483$ 73,631$ 76,316$ 76,212$ 79,937$ 4.74% CITY BUILDINGS 101-4310-18-0000 CB MISC CONTRACTED SERVICES 55,817 54,760 56,825 54,223$ 59,100 57,500 58,035 -1.80% City contracted cleaning services / refuse / rugs 101-4325-18-0000 CB COMMUNICATIONS 5,833 5,762 5,624 5,688 6,700 6,150 6,320 -5.67% BASED ON COMMUNICATION SPREADSHEET 101-4340-18-0000 CB REPAIRS AND MAINTENANCE 19,121 17,414 23,118 32,253 23,409 26,500 29,000 23.88% 2022 PROJECTED RUN RATE 101-4381-18-0000 CB ELECTRIC AND GAS UTILITIES 33,751 33,505 40,571 32,270 37,500 35,000 43,750 16.67% 2022 budget based on usage run rates and Estimated rate increases 101-4920-18-0000 CB TRANSFER CH RENT 85,890 90,185 94,694 96,588 100,451 100,451 105,474 5.00% 5.0 % increase in rent transfer - funds CC / CH Facility expenses TOTAL 200,412$ 201,625$ 220,831$ 221,022$ 227,160$ 225,601$ 242,579$ 6.79% CABLE FRANCHISE 101-4110-19-0000 CF REGULAR EMPLOYEE 6,330$ 7,259$ 7,999$ 8,307$ 8,515$ 8,655$ 9,306$ 9.29% INCLUDES ESTIMATED 2022 WAGE ADJUSTMENT 101-4121-19-0000 CF PERA 475 544 600 623 639 649 698 9.29% BASED ON CURRENT PERA FUNDING RATE 101-4122-19-0000 CF FICA/MEDICARE 484 555 612 636 651 662 712 9.29% BASED ON ER 7.65% OF GROSS 101-4131-19-0000 CF INSURANCE HEALTH 1,652 1,723 1,793 1,869 1,972 1,972 378 -80.83% SPLIT 3.2% PREMUIM DECREASE IN 2022 101-4211-19-0000 CF OPERATING SUPPLIES 86 - 20 - 408 408 408 0.00% 2022 PROJECTED RUN RATE 101-4221-19-0000 CF SUPPLIES- EQUIPMENT - - 32 44 1,046 1,000 1,000 -4.35% 2022 PROJECTED RUN RATE 101-4307-19-0000 CF NSCC OPERATING SUPPORT 29,402 30,529 29,777 31,881 32,350 34,250 36,648 13.28% 2022 PROJECTED RUN RATE 101-4310-19-0000 CF MISC CONTRACTED SERVICES 6,961 6,961 3,403 3,573 3,970 3,751 3,940 -0.76% 2022 MISC CONTRACTED SPREADSHEET WEBSITE COST 101-4341-19-0000 CF TRAINING, CONF & MTG - - - - - - - 0.00% TOTAL 45,391$ 47,572$ 44,237$ 46,934$ 49,551$ 51,347$ 53,089$ 7.14% POLICE PROTECTION 101-4110-21-0000 PD REGULAR EMPLOYEE $ 2,014,439 $ 1,934,184 1,976,883$ 2,079,493$ 2,157,963$ 2,150,365$ 2,246,409$ 4.10%INCLUDES ESTIMATED 2022 WAGE ADJUSTMENTS AND UNIFORM 101-4110-21-0100 PD MECHANIC ALLOC-WAGES 17,242 17,894 18,476 17,677 19,854 19,246 21,707 9.33% INCLUDES ESTIMATED 2022 WAGE ADJUSTMENT 101-4110-21-0200 PD DARE ALLOC-WAGES 7,726 7,947 8,215 8,648 8,913 8,644 - -100.00% DARE PROGRAM DISCONTINUED BY SCHOOL DISTRICT 101-4111-21-0000 PD OVERTIME EMPLOYEE 64,615 105,139 98,673 120,029 108,034 109,500 114,975 6.42% INCLUDES ESTIMATED 2022 WAGE ADJUSTMENT 101-4111-21-0100 PD MECHANIC OVERTIME EMPLOYEE 150 71 159 21 165 50 250 51.30% INCLUDES ESTIMATED 2022 WAGE ADJUSTMENT 101-4111-21-0200 PD DARE ALLOC - OT 228 371 538 582 891 600 - -100.00% DARE PROGRAM DISCONTINUED BY SCHOOL DISTRICT 101-4111-21-0300 PD SAFE & SOBER - OT 28,732 31,805 37,916 45,057 34,566 34,566 39,504 14.29% PASS THROUGH COSTS NO NET LEVY IMPACT 101-4111-21-0400 PD COURT OVERTIME 5,721 3,927 4,316 2,595 4,700 2,700 3,780 -19.57% Based on estimated run rate 101-4111-21-0500 PD OTHER REIMB OT - 15,379 - - - - - 0.00% NATIONAL EVENTS, I.E. SUPER BOWL 107 Fiscal Year 2022 12/31/2020 $14.00 ACTUAL 2017 ACTUAL 2018 ACTUAL 2019 ACTUAL 2020 BUDGET 2021 EST. ACTUAL 2021 BUDGET 2022 GENERAL FUND EXPENDITURES DETAIL 101-4121-21-0000 PD PERA 332,437 322,711 340,375 379,882 391,636 386,042 409,388 4.53% BASED ON CURRENT PERA FUNDING RATE 101-4121-21-0100 PD MECHANIC ALLOC- PERA 1,371 1,423 1,474 1,511 1,501 1,443 1,647 9.68% BASED ON CURRENT PERA FUNDING RATE 101-4121-21-0200 PD DARE ALLOC- PERA 1,442 1,487 1,621 1,739 2,142 1,530 - -100.00% BASED ON CURRENT PERA FUNDING RATE 101-4122-21-0000 PD FICA/MEDICARE 38,792 37,432 38,224 40,816 43,313 40,393 45,669 5.44% DEPT SUMMARIES FICA 101-4122-21-0100 PD MECHANIC ALLOC-SS/MEDICARE 1,342 1,383 1,430 1,466 1,519 1,472 1,661 9.33% BASED ON ER 7.65% OF GROSS 101-4122-21-0200 PD DARE ALLOC-SS/MEDICARE 119 123 128 134 173 136 - -100.00% DARE PROGRAM DISCONTINUED BY SCHOOL DISTRICT 101-4131-21-0000 PD INSURANCE HEALTH 304,352 308,057 318,684 336,157 354,123 348,926 334,458 -5.55% SPLIT 3.2% PREMUIM DECREASE IN 2022 101-4131-21-0100 PD MECHANIC ALLOC-HLTH INS 655 840 958 1,525 1,058 1,058 1,058 0.00% SPLIT 3.2% PREMUIM DECREASE IN 2022 101-4131-21-0200 PD HEALTH - DARE 1,394 1,450 1,506 1,567 2,012 1,650 - -100.00% DARE PROGRAM DISCONTINUED BY SCHOOL DISTRICT 101-4135-21-0000 PD WORKER'S COMP INS 60,750 71,027 83,558 91,376 106,025 100,528 131,572 24.10% BASED ON 2021/2022 RENEWAL and 22/23 LMC rate information 101-4212-21-0100 PD MOTOR FUELS 47,085 47,154 36,821 39,687 44,526 38,300 49,600 11.40% 2021 contracted cost per gal $1.98 / 2022 projection $2.73 / 3yr avg usage 101-4220-21-0000 PD SQUADS CLEANING 1,232 1,399 1,336 1,285 1,938 2,155 2,353 21.41% 2022 PROJECTED RUN RATE 101-4221-21-0000 PD SUPPLIES- EQUIPMENT 138 537 3,959 1,039 2,040 1,450 1,500 -26.47% 2022 PROJECTED RUN RATE 101-4221-21-0100 PD VEHICLE REPAIRS/PARTS 30,315 11,045 16,144 13,653 16,000 15,500 16,800 5.00% 2022 PROJECTED RUN RATE 101-4226-21-0000 PD GENERAL SUPPLIES 12,593 19,439 17,894 16,560 21,500 19,340 22,500 4.65% 2022 PROJECTED RUN RATE 101-4226-21-0100 PD SHOP SUPPLIES - 100 536 485 510 510 550 7.84% 2022 PROJECTED RUN RATE 101-4226-21-0200 PD DARE SUPPLIES 2,719 1,981 2,595 - 2,040 - - -100.00% 2022 PROJECTED RUN RATE 101-4226-21-0500 PD VEST GRANT SUPPLIES 1,303 2,212 4,073 2,404 3,570 8,440 4,500 26.05% Supported by grant revenues 101-4309-21-0000 PD CONTRACTED IT & SFTW SUPPORT 62,306 69,210 87,643 93,147 108,860 98,711 102,500 -5.84% BASED ON CONTRACTED IT SPREADSHEET, ADDED LEXIPOL IN 2019 101-4310-21-0000 PD MISC CONTRACTED SERVICES 4,512 5,008 10,814 16,827 16,250 15,700 17,305 6.49% BASED ON MISC. CONTRACTED SERVICES SPREADSHEET 101-4325-21-0000 PD COMMUNICATIONS 44,672 55,454 61,645 59,186 62,500 63,050 69,000 10.40% BASED ON COMMUNICATION SPREADSHEET 101-4333-21-0000 PD HC PRISONER SERVICES 3,913 5,766 7,233 7,540 8,500 11,986 9,250 8.82% 2022 PROJECTED RUN RATE, 2021 high due to one longer stay for repeat offender 101-4335-21-0000 PD INSURANCE CLAIMS - 5,044 8,338 - - - - 0.00% 2022 PROJECTED RUN RATE 101-4341-21-0000 PD TRAINING, CONF. & MTG.16,658 27,738 22,353 7,488 24,000 20,775 25,500 6.25% 2022 PROJECTED RUN RATE 101-4342-21-0000 PD MEMBERSHIPS & DUES 2,580 1,954 5,606 4,741 5,150 5,482 5,600 8.74% 2022 PROJECTED RUN RATE 101-4350-21-0000 PD PRINTED FORMS & ENVELOPES 602 769 1,442 - 988 1,050 1,075 8.76% 2022 PROJECTED RUN RATE 101-4365-21-0000 PD INSURANCE PC / LIABILITY 47,941 51,065 54,753 60,360 64,265 66,825 70,585 9.83% BASED ON 2021/2022 RENEWAL 101-4345-21-0000 PD MISC GRANTS / REIMB EXPENDITURES 848 1,756 - 924 500 250 500 0.00% 2022 PROJECTED RUN RATE 101-4499-21-0000 PD MISCELLANEOUS 75 49 - 27 250 1,000 250 0.00% PLACEHOLDER -2021 body camera audit TOTAL 3,160,996$ 3,170,332$ 3,276,319$ 3,455,625$ 3,621,976$ 3,579,374$ 3,751,445$ 3.57% FIRE PROTECTION 101-4110-22-0000 FD REGULAR EMPLOYEE 512,052$ 519,281$ 521,497$ 540,180$ 550,330$ 540,290$ 555,527$ 0.94% INCLUDES ESTIMATED 2022 WAGE ADJUSTMENT / 2022 mid year safer position 101-4110-22-0100 FD MECHANIC ALLOC- WAGES 9,852 10,225 10,558 10,101 11,345 10,997 12,404 9.33% 16% of mechanic wages/uniform 101-4111-22-0000 FD OVERTIME EMPLOYEE 39,228 43,950 35,486 35,838 41,500 47,887 44,600 7.47% Estimated call back and training ot 101-4111-22-0100 FD OT - UNION CONTRACT 35,301 35,918 36,303 37,539 38,321 38,425 40,147 4.76% FROM DEPT SUMMARIES OT 101-4112-22-0000 FD PART-TIME EMPLOYEE 77,231 83,155 82,977 77,157 79,627 74,365 72,000 -9.58% 2022 PROJECTED RUN RATE, 2020 included unemployment costs POC 101-4112-22-0100 FD CODE ENFORCEMENT 9,992 4,883 5,509 12,973 18,564 21,750 22,403 20.68% 2022 PROJECTED RUN RATE 101-4121-22-0000 FD PERA 94,880 97,699 100,475 109,616 111,537 110,909 113,329 1.61% BASED ON CURRENT PERA FUNDING RATE 101-4121-22-0100 FD MECHANIC ALLOC- PERA 783 813 842 863 851 825 930 9.33% BASED ON ER 7.65% OF GROSS 101-4122-22-0000 FD FICA/MEDICARE 13,065 15,585 14,325 14,936 17,333 16,519 16,697 -3.67% See dept. summary-PR, Medicare on FD OT union plus fica for VT off 101-4122-22-0100 FD MECHANIC FICA/MEDICARE 767 791 817 837 868 841 949 9.33% BASED ON ER 7.65% OF GROSS 108 Fiscal Year 2022 12/31/2020 $14.00 ACTUAL 2017 ACTUAL 2018 ACTUAL 2019 ACTUAL 2020 BUDGET 2021 EST. ACTUAL 2021 BUDGET 2022 GENERAL FUND EXPENDITURES DETAIL 101-4123-22-0000 FD CITY CONTR- FIRE RELIEF 6,000 6,000 6,000 6,000 6,000 6,000 6,000 0.00% Kept same 101-4124-22-0000 FD CONTR. STATE AID FIRE RELIEF 52,546 52,743 54,716 - - - - 0.00% FIRE RELIEF WENT TO STATE PLAN IN 2020 101-4131-22-0000 FD INSURANCE HEALTH 94,378 92,441 87,755 91,788 104,989 106,245 98,074 -6.59% SPLIT 3.2% PREMUIM DECREASE IN 2022-TURNOVER / ELECTION CHANGES 101-4131-22-0100 FD MECHANIC ALLOC- HLTH INS 374 480 547 872 605 605 605 0.00% SPLIT 3.2% PREMUIM DECREASE IN 2022 101-4135-22-0000 FD INSURANCE WC 26,783 33,916 36,035 36,688 41,065 38,188 43,167 5.12% BASED ON 2021/2022 RENEWAL and 22/23lmc rate information 101-4140-22-0000 FD UNIFORM EXPENSES 5,974 8,155 8,445 8,236 8,874 7,775 9,250 4.24% ADJUSTED TO ESTIMATED RUN RATE 101-4212-22-0100 FD MOTOR FUELS 6,010 6,214 5,240 5,113 5,890 5,850 6,600 12.05% 2021 contracted cost per gal $1.98 / 2022 projection $2.73 / 3yr avg usage 101-4221-22-0000 FD SUPPLIES- EQUIPMENT 1,114 3,484 1,411 2,195 2,861 2,800 3,000 4.85% 2022 PROJECTED RUN RATE 101-4221-22-0100 FD VEHICLE REPAIRS/PARTS 10,688 13,486 4,746 21,130 10,200 19,300 21,000 105.88% 2022 PROJECTED RUN RATE 101-4225-22-0000 FD FIRE PREVENTION SUPPLIES 1,811 1,373 1,530 1,657 2,000 2,000 2,000 0.00% 2022 PROJECTED RUN RATE 101-4226-22-0000 FD GENERAL SUPPLIES 4,970 4,670 3,558 2,954 5,244 5,750 6,038 15.12% 2022 PROJECTED RUN RATE code enforcement activity increased 101-4226-22-0100 FD SHOP SUPPLIES 1,016 349 1,803 428 1,436 1,250 1,350 -6.02% 2022 PROJECTED RUN RATE 101-4227-22-0000 FD MEDICAL SUPPLIES 2,792 5,184 4,958 3,743 5,930 7,350 7,938 33.86% 2022 PROJECTED RUN RATE -2021/2022 COVID IMPACTED 101-4309-22-0000 FD CONTRACTED IT & SFTW SUPPORT 25,760 27,163 31,789 34,418 37,730 36,473 39,450 4.56% BASED ON CONTRACTED IT /SW SPREADSHEET 101-4310-22-0000 FD MISC CONTRACTED SERVICES 3,016 3,063 2,221 3,070 3,290 10,995 11,330 244.38% 2021 ADDED ABILITY TO ADMINISTER NARCAN AND MENTAL HEALTH CHECK-UPS 101-4325-22-0000 FD COMMUNICATIONS 17,020 15,686 17,213 18,510 22,930 27,409 29,120 27.00% BASED ON COMM SPREADSHEET/RADIO BUDGET INC TO RUN RATE 101-4339-22-0000 FD EQUIP REPAIRS & MAINTENANCE 84 196 685 4,736 3,600 3,750 3,850 6.94% 2022 PROJECTED RUN RATE 101-4340-22-0000 FD BLDG REPAIRS & MAINTENANCE - 936 617 - - - - 0.00% 2022 PROJECTED RUN RATE 101-4341-22-0000 FD TRAINING, CONF. & MTG.17,415 13,753 10,942 24,314 14,000 18,500 17,500 25.00% 2022 PROJECTED RUN RATE 101-4342-22-0000 FD MEMBERSHIPS & DUES 1,601 917 1,125 1,595 1,450 1,600 1,650 13.79% 2022 PROJECTED RUN RATE 101-4345-22-0000 FD GRANT REIMB/EXPENDITURES 18,607 2,780 403 3,300 510 510 60,149 11693.92% 2022 COST OF .5 FTE FF SUPPORTED BY SAFER GRANT TOTAL 1,091,110$ 1,105,292$ 1,090,527$ 1,110,789$ 1,148,881$ 1,165,157$ 1,247,056$ 8.55% PROTECTIVE INSPECTIONS 101-4110-24-0000 PI REGULAR EMPLOYEE 10,447$ 10,943$ 11,761$ 10,818$ 11,945$ 6,157$ 10,960$ -8.25% INCLUDES ESTIMATED 2022 WAGE ADJUSTMENTS 101-4121-24-0000 PI PERA 786 817 850 781 896 462 822 -8.25% BASED ON CURRENT PERA FUNDING RATE 101-4122-24-0000 PI FICA/MEDICARE 799 837 900 845 914 471 838 -8.25% BASED ON ER .0765 OF GROSS 101-4131-24-0000 PI INSURANCE HEALTH 1,055 1,150 1,234 1,336 1,460 1,079 1,591 8.97% SPLIT 3.2% PREMUIM DECREASE IN 2022 101-4226-24-0000 PI GENERAL SUPPLIES - - - 228 - - - 0.00% 101-4320-24-0000 PI BUILDING OFFICAL CONTRACT 118,761 91,209 74,789 101,020 79,482 514,195 95,051 19.59% EXPENSE BASED ON SHARE OF REVENUES 101-4321-24-0000 PI ELECTRICAL INSPECTOR 12,468 17,819 17,134 18,366 10,874 44,850 13,835 27.23% EXPENSE BASED ON SHARE OF REVENUES 101-4350-24-0000 PI PRINTED FORMS & ENVELOPES 92 433 - 154 150 150 150 0.00% 2022 PROJECTED RUN RATE TOTAL 144,407$ 123,208$ 106,668$ 133,548$ 105,721$ 567,363$ 123,248$ 16.58% EMERGENCY MANAGEMENT 101-4110-25-0000 EMS REGULAR EMPLOYEE 51,197$ 53,409$ 55,548$ 59,033$ 61,444$ 61,163$ 63,283$ 2.99% INCLUDES ESTIMATED 2022 WAGE ADJUSTMENTS 101-4121-25-0000 EMS PERA 8,281 8,613 9,371 10,304 10,876 10,826 11,201 2.99% BASED ON CURRENT PERA FUNDING RATE 101-4122-25-0000 EMS FICA/MEDICARE 742 774 806 856 891 887 918 2.99% 1.45% FICA rate 101-4131-25-0000 EMS INSURANCE HEALTH 6,963 7,248 7,533 7,840 8,255 8,255 8,109 -1.77% SPLIT 3.2% PREMUIM DECREASE IN 2022 101-4135-25-0000 EMS INSURANCE WC 2,948 3,741 4,123 4,042 4,521 4,202 4,755 5.18% 2021/2022 RENEWAL 101-4221-25-0000 EMS SUPPLIES- EQUIPMENT 239 301 - 222 520 520 520 0.02% 2022 PROJECTED RUN RATE 101-4227-25-0000 EMS MEDICAL SUPPLIES - 48 - - 50 50 50 -0.87% Haz Mat medical supplies 101-4323-25-0000 EMS PAGERS, SIREN 1,237 1,289 1,233 1,272 1,300 1,365 1,476 13.54% 2022 PROJECTED RUN RATE 101-4339-25-0000 EMS REPAIRS AND MAINTENANCE - - 287 - 102 100 750 635.29% PLACEHOLDER SIREN REPAIR 101-4341-25-0000 EMS TRAINING, CONF. & MTG.288 970 615 - 995 903 1,045 5.08% 2022 RETURNING TO PRE COVID ACTIVITY LEVEL 101-4350-25-0000 EMS PRINTED FORMS & ENVELOPES - - - 68 153 75 75 -50.98% 2022 PROJECTED RUN RATE TOTAL 71,895$ 76,393$ 79,515$ 83,637$ 89,106$ 88,345$ 92,182$ 3.45% 109 Fiscal Year 2022 12/31/2020 $14.00 ACTUAL 2017 ACTUAL 2018 ACTUAL 2019 ACTUAL 2020 BUDGET 2021 EST. ACTUAL 2021 BUDGET 2022 GENERAL FUND EXPENDITURES DETAIL PUBLIC WORKS 101-4110-31-0000 PW REGULAR EMPLOYEE 269,329$ 278,917$ 286,839$ 296,772$ 292,796$ 267,565$ 307,706$ 5.09% INCLUDES ESTIMATED 2022 WAGE ADJUSTMENTS 101-4110-31-0100 PW MECHANIC 35,525 36,837 37,966 36,354 40,042 39,577 42,811 6.92% INCLUDES ESTIMATED 2022 WAGE ADJUSTMENTS 101-4111-31-0000 PW OVERTIME EMPLOYEE 2,897 13,518 12,285 6,382 17,900 12,400 15,939 -10.96% INCLUDES ESTIMATED 2022 WAGE ADJUSTMENTS 101-4111-31-0100 PW OVERTIME MECHANIC 300 141 318 41 350 350 362 3.50% Based on last three years 101-4112-31-0000 PW PART-TIME EMPLOYEE 26,592 30,018 30,300 28,292 36,886 10,500 41,312 12.00% PT WAGE INCREASED TO HIRE SEASONAL EE'S/RINKS NOT OPEN IN JAN-MAR 21 101-4121-31-0000 PW PERA 20,741 21,775 22,611 23,523 23,302 20,997 24,273 4.17% BASED ON CURRENT PERA FUNDING RATE 101-4121-31-0100 PW MECHANIC ALLOC- PERA 2,742 2,845 2,948 3,022 3,029 2,995 3,238 6.89% BASED ON CURRENT PERA FUNDING RATE 101-4122-31-0000 PW FICA 21,531 22,682 23,654 24,209 26,590 22,221 27,919 5.00% BASED ON ER .0765 OF GROSS 101-4122-31-0100 PW MECHANIC ALLOC- FICA 2,899 3,028 3,157 3,243 3,090 3,054 3,303 6.89% BASED ON ER .0765 OF GROSS 101-4131-31-0000 PW INSURANCE HEALTH 57,127 60,325 60,641 69,346 72,179 66,796 72,064 -0.16% SPLIT 3.2% PREMUIM DECREASE IN 2022 101-4131-31-0100 PW MECHANIC ALLOC- HI 1,310 1,680 1,915 1,203 2,117 2,117 2,117 0.00% 56% Tucker 101-4135-31-0000 PW INSURANCE WC 14,096 13,436 13,198 14,354 19,852 18,536 18,085 -8.90% BASED ON 2021/2022 RENEWAL and 22/23 LMC rate information 101-4140-31-0000 PW UNIFORM EXPENSES 9,650 9,137 12,504 13,734 9,738 11,341 12,715 30.57% 2022 PROJECTED RUN RATE 101-4140-31-0100 PW UNIFORM EXPENSES - MECH 1,103 727 1,172 396 833 833 900 7.95% 2022 PROJECTED RUN RATE 101-4212-31-0100 PW MOTOR FUELS MISC 976 1,080 3,460 1,790 1,434 1,434 1,550 8.06% Other non-contracted motor oil and gas 101-4212-31-0200 PW MOTOR FUELS NB 75,716 88,671 77,009 73,048 7,059 6,583 - -100.00% NEW BRIGHTON PW ADDED ON SITE RE-FUELING FEB 2021 101-4212-31-0300 PW FUEL - MWMO 1,462 1,488 1,164 1,373 1,410 1,546 1,765 25.18% 2021 contracted cost per gal $1.98 / 2022 projection $2.73 / 3yr avg usage 101-4212-31-0400 PW FUEL - SANB #282 3,209 8,710 10,480 6,295 9,966 6,426 10,300 3.35% 2021 contracted cost per gal $1.98 / 2022 projection $2.73 / 3yr avg usage 101-4212-31-0600 PW FUEL - STREET/PARKS 11,362 14,846 14,229 13,133 16,332 19,363 26,145 60.08% 2021 contracted cost per gal $1.98 / 2022 projection $2.73 / 3yr avg usage 101-4221-31-0100 PW VEHICLE REPAIRS/PARTS 8,816 16,540 13,556 11,523 14,566 12,500 15,003 3.00% 2022 PROJECTED RUN RATE 101-4223-31-0000 PW SMALL TOOLS MECHANIC 1,720 750 70 - 595 375 600 0.78% 2022 PROJECTED RUN RATE 101-4223-31-0100 PW SMALL TOOLS 473 583 447 397 1,040 300 500 -51.94% 2022 PROJECTED RUN RATE 101-4224-31-0000 PW STREET SIGNS 563 464 2,763 2,758 2,435 850 2,550 4.70% 2022 PROJECTED RUN RATE 101-4226-31-0000 PW GENERAL SUPPLIES 7,485 10,838 6,879 10,833 8,500 8,750 9,625 13.24% 2022 PROJECTED RUN RATE 101-4226-31-0100 PW SHOP SUPPLIES 1,958 1,499 562 2,622 3,500 2,550 2,753 -21.34% 2022 PROJECTED RUN RATE 101-4228-31-0000 PW STREET REPAIR & MAINTENANCE 15,571 16,621 91,192 19,956 40,429 25,812 26,500 -34.45% MOVED SEALCOATING COST TO INFRASTRUCTURE FUND 101-4229-31-0000 PW STREET CHEMICALS & SAND 23,655 31,281 32,630 23,415 28,100 22,228 24,451 -12.99% 2022 - 250 tons of salt - 300 in 20/21 101-4230-31-0000 PW STORMWATER MAINTENANCE 4,101 5,817 7,247 720 - - - 0.00% Moved to Stormwater utility fund 101-4303-31-0000 PW CONTRACTED ENGINEER 27,572 33,093 45,932 27,986 18,415 30,000 32,500 76.48% 2021 HIGHER LEVEL OF ACTIVITY & AUGEMENTING LOSS OF PWD 101-4309-31-0000 PW CONTRACTED IT & SFTW SUPPORT 7,423 13,155 13,566 12,724 13,000 12,139 13,000 0.00% BASED ON CONTRACTED IT /SW SPREADSHEET 101-4310-31-0000 PW MISC. CONTRACTED SERVICES 24,941 43,978 24,399 35,856 38,174 37,050 36,100 -5.43% SALO PARK CAM AND VARIOUS RELATED COSTS 101-4325-31-0000 PW COMMUNICATIONS 3,246 2,918 3,425 448 3,490 3,916 4,337 24.27% BASED ON COMMUNICATION SPREADSHEET 101-4339-31-0000 PW EQUIP REPAIRS & MAINTENANCE 14,786 6,452 8,701 6,383 14,790 5,900 7,500 -49.29% 2022 PROJECTED RUN RATE 101-4340-31-0000 PW BLDG REPAIRS & MAINTENANCE 348 380 2,882 - 2,000 - - -100.00% now included in city buiding repairs 101-4341-31-0000 PW TRAINING, CONF. & MTG.5,475 3,499 6,835 731 6,630 1,250 4,250 -35.90% 2022 RETURNING TO PRE COVID ACTIVITY LEVEL 101-4342-31-0000 PW MEMBERSHIPS & DUES 1,197 1,143 1,428 1,166 1,273 750 1,273 0.00% 2022 RETURNING TO PRE COVID ACTIVITY LEVEL 101-4344-31-0000 PW TRAINING CERT PROGRAMS 935 46 123 23 969 550 600 -38.08% 2022 PROJECTED RUN RATE 101-4345-31-0000 PW GRANT REIMB EXPENDITURES 540 14,338 2,832 - 5,000 1,000 5,000 0.00% grant exps for opportunity grants projected in revenue section 101-4381-31-0000 PW STREETLIGHTS & SIGNALS 65,478 65,516 61,512 60,087 67,148 65,800 73,038 8.77% 2022 based on usage run rates and XCEL and CenterPoint rate increases 101-4435-31-0000 PW STORM CLEAN-UP COSTS - 500 - 3,450 - - - 0.00% 101-4499-31-0000 PW MISCELLANEOUS 990 - 44 60 160 - 160 0.00% TOTAL 775,842$ 879,273$ 942,872$ 837,648$ 855,121$ 746,354$ 872,244$ 2.00% 110 Fiscal Year 2022 12/31/2020 $14.00 ACTUAL 2017 ACTUAL 2018 ACTUAL 2019 ACTUAL 2020 BUDGET 2021 EST. ACTUAL 2021 BUDGET 2022 GENERAL FUND EXPENDITURES DETAIL PARKS 101-4110-51-0000 PR REGULAR EMPLOYEE 101,717$ 109,030$ 112,855$ 105,447$ 113,176$ 108,938$ 119,450$ 5.54% INCLUDES ESTIMATED 2022 WAGE ADJUSTMENTS 101-4110-51-0100 TW REGULAR EMPLOYEE 28,145 29,007 29,970 29,401 31,621 31,276 32,373 2.38% INCLUDES ESTIMATED 2022 WAGE ADJUSTMENTS 101-4110-51-0200 PR COMMITTEE 300 180 200 600 474 600 600 26.50% Parks commission all opt-in for pay 101-4111-51-0000 PR OVERTIME EMPLOYEE 1,944 1,827 2,216 1,654 2,500 1,200 2,588 3.50% BASED ON EE MAPPING 101-4111-51-0100 TW OVERTIME EMPLOYEE 305 1,048 1,176 575 1,000 1,000 1,035 3.50% BASED ON EE MAPPING 101-4121-51-0000 PR PERA 7,994 8,606 8,807 8,630 8,676 8,260 9,153 5.50% BASED ON CURRENT PERA FUNDING RATE 101-4121-51-0100 TW PERA 2,189 2,343 2,424 2,445 2,447 2,421 2,506 2.41% BASED ON CURRENT PERA FUNDING RATE 101-4122-51-0000 PR FICA/MEDICARE 8,115 8,767 9,003 8,667 8,885 8,471 9,382 5.59% BASED ON ER 7.65% OF GROSS 101-4122-51-0100 TW FICA/MEDICARE 2,258 2,357 2,459 2,486 2,496 2,469 2,556 2.41% BASED ON ER 7.65% OF GROSS 101-4131-51-0000 PR INSURANCE HEALTH 20,085 21,306 22,380 23,441 26,870 23,325 28,369 5.58% SPLIT 3.2% PREMUIM DECREASE IN 2022 101-4131-51-0100 TW INSURANCE HEALTH 5,169 5,004 5,277 5,615 6,011 6,011 5,873 -2.30% SPLIT 3.2% PREMUIM DECREASE IN 2022 101-4135-51-0000 PR INSURANCE WC 3,520 3,286 3,641 4,255 4,877 4,658 5,524 13.27% BASED ON 2021/2022 RENEWAL and 22/23 LMC rate information 101-4135-51-0100 TW INSURANCE WC 2,339 2,191 2,455 2,837 3,252 3,103 3,683 13.25% BASED ON 2021/2022 RENEWAL and 22/23 LMC rate information 101-4212-51-0000 PW FUEL - STREET/PARKS - - 633 40 - - - 0.00% PW FUELS USE CONSOLIDATED UNDER STREETS DEPT 101-4226-51-0000 PR GENERAL SUPPLIES 19,832 14,357 15,538 15,700 16,126 9,950 17,500 8.52% 2022 PROJECTED RUN RATE 101-4310-51-0100 TW MISC. CONTRACTED SERVICES - - 190 - - - - 0.00% coded to 4338 101-4325-51-0000 PR COMMUNICATIONS 1,370 1,622 1,522 1,693 1,810 1,829 1,834 1.33% BASED ON COMMUNICATION SPREADSHEET 101-4325-51-0100 TW COMMUNICATIONS 171 197 147 67 230 169 204 -11.30% BASED ON COMMUNICATION SPREADSHEET 101-4337-51-0000 PR STRUCTURES REPAIRS & MAINT.8,108 12,365 6,682 1,356 8,750 5,650 15,650 78.86% 2022 PROJECTED RUN RATE 101-4338-51-0100 TW TREE REPLACEMENT 3,542 583 3,796 2,778 3,902 500 4,000 2.52% 2022 PROJECTED RUN RATE 101-4339-51-0000 PR EQUIP REPAIRS & MAINTENANCE 8,327 7,857 11,090 8,776 10,455 12,296 11,500 10.00% 2022 PROJECTED RUN RATE 101-4339-51-0100 TW EQUIP REPAIRS & MAINTENANCE 52 - - 691 282 282 350 24.32% 2022 PROJECTED RUN RATE 101-4381-51-0000 PR ELECTRIC AND GAS UTILITIES 19,838 19,316 19,389 15,870 20,604 31,500 25,650 24.49% 2022 based on usage run rates and XCEL and CenterPoint rate increases 101-4415-51-0000 PR SS RENTALS 2,614 1,821 2,820 2,122 1,900 2,850 3,450 81.58% 2022 RETURNING TO PRE COVID ACTIVITY LEVEL 101-4499-51-0000 PR MISCELLANEOUS 427 - - - 110 110 110 0.00% 2022 PROJECTED RUN RATE 101-4499-51-0100 TW MISCELLANEOUS - 646 - - 110 110 110 0.00% 2022 PROJECTED RUN RATE 101-4671-61-0000 CS ISD 282 REC PROGRAMS 52,176 52,176 52,176 52,176 52,176 52,176 52,176 0.00% Annual Fixed amount TOTAL 300,536$ 305,892$ 316,846$ 297,321$ 328,740$ 319,155$ 355,625$ 8.18% OTHER EXPENDITURES AND TRANSFERS 101-4335-70-0000 INSURANCE CLAIMS 26,984 14,384 8,710 14,606$ 15,000 9,550 15,000 0.00% 101-4343-70-0000 EQUITY INTITIATIVE 9,800 5,119 9,008 1,438 10,000 8,850 10,000 0.00% Established funding and specific tracking of initiative costs 101-4346-70-0000 COLLABORATIVE INTITIATIVE - 1,055 11,573 2,464 10,000 6,375 10,000 0.00% Established funding and specific tracking of initiative costs 101-4347-70-0000 PROPERTY RESOURCE INTITIATIVE - - 593 - 10,000 3,000 10,000 0.00% Established funding and specific tracking of initiative costs 101-4348-70-0000 SUSTAINABILITY INTITIATIVE - 2,601 22,400 2,772 17,500 4,750 17,500 0.00% Established funding and specific tracking of initiative costs 101-4499-70-0000 NB MISCELLANEOUS - 6,298 25,947 7,195 - - 20,000 0.00% 2022 COMMUNITY SURVEY 101-4499-23-0000 INCIDENT/DATA PROD/COVID-19 880,761 176,371 135,233 379,334 - 50,000 - 0.00% 2020 ACTUAL COVID 19 RELATED EXP/ EST 2021 COVID 19 EXP 101-4920-70-0000 TRANSFER - SEVERENCE FUND 86,300 86,300 86,300 86,300 86,300 86,300 86,300 0.00% ANNUAL TRANSFER 101-4920-70-0000 TRANSFER - OTHER - - - 2,500 - 367,845 - 0.00% 2020 RECYCLING FUND / EST. 2021 EXCESS FUND BAL TRANSFER TOTAL 1,003,845$ 292,128$ 299,764$ 496,609$ 148,800$ 536,670$ 168,800$ 13.44% TOTAL FUND EXPENDITURES 7,627,593$ 7,029,590$ 7,272,412$ 7,652,254$ 7,651,786$ 8,245,626$ 8,013,767$ 5.36% TOTAL FUND REVENUE 7,708,650$ 7,137,235$ 7,355,442$ 8,459,454$ 7,666,343$ 8,562,689$ 8,027,487$ 5.39% 0.00%with 20k hi coverage CHANGE IN FUND BALANCE 81,058$ 107,646$ 83,030$ 807,200$ 14,557$ 317,063$ 13,719$ 26.30%9,901.00$ BEGINNING FUND BALANCE 2,319,056 2,400,114 2,507,759 2,590,790 3,397,990 3,397,990 3,715,053 43.39% 0.00% ENDING FUND BALANCE 2,400,114$ 2,507,759$ 2,590,790$ 3,397,990$ 3,412,547$ 3,715,053$ 3,728,773$ 43.32% 2,017$ 111 Fiscal Year 2022 ACTUAL ACTUAL ACTUAL ACTUAL BUDGET EST. ACTUAL BUDGET 2017 2018 2019 2020 2021 2021 2022 REVENUES 301-3101-0-0-00 PROPERTY TAX LEVY/MVHC 156,028$ 162,542$ 167,478$ 185,517$ 197,564$ 197,564$ 205,226$ Actual levy proposed 301-3804-0-0-00 REFUNDS AND REIMBURSEMENTS 31,678 1,131 857 460 500 500 500 Reimb of economic dev expense 301-3810-0-0-00 INVESTMENT INCOME - - 121 745 75 75 75 Adjusted to true run rate 301-3920-0-0-00 TRANSFER - GENERAL FUND - - - - - - - 301-3920-0-0-00 TRANSFER - HRA PROJECTS FUND - - - - - - - TOTAL 187,706$ 163,673$ 168,456$ 186,722$ 198,139$ 198,139$ 205,801$ EXPENDITURES 301-4110-00-0000 REGULAR EMPLOYEE 85,562$ 90,719$ 95,314$ 83,111$ 86,045$ 86,854$ 96,380$ INCLUDES ESTIMATED 2022 WAGE ADJUSTMENTS 301-4121-00-0000 PERA 6,411 6,775 7,114 6,304 6,453 6,514 7,229 BASED ON ER 7.5% PERA FUNDING RATE 301-4122-00-0000 FICA/MEDICARE 6,439 6,718 7,180 6,358 6,582 6,644 7,373 BASED ON ER 7.65% OF GROSS 301-4131-00-0000 INSURANCE HEALTH 12,156 12,179 12,508 11,385 9,206 9,206 5,945 SPLIT 3.2% PREMUIM DECREASE IN 2022 301-4135-00-0000 INSURANCE WC 895 878 1,034 1,038 1,121 957 855 2021/2022 RENEWAL 301-4300-00-0000 PROFESSIONAL SERVICES 6,113 4,389 3,987 3,709 6,805 4,159 6,500 Auditor / Ehlers 301-4302-00-0100 GENERAL CITY PLANNER SERVICES - 21,985 20,706 3,723 20,000 5,000 20,000 Office hours and plan reviews -non major projects 301-4321-00-0000 GMHC - PROGRAM FEE 10,417 985 755 525 550 240 240 Mortgage processing fees 301-4324-00-0000 ECONOMIC DEVELOPMENT 2,588 3,090 2,250 - - - - Costs included with re-development 301-4343-00-0000 RE-DEVELOPMENT / HOUSING PLANNER - 1,248 10,165 21,366 27,500 28,000 27,500 Plan reviews -major projects / zoning issues / housing 301-4499-00-0000 MISCELLANEOUS EXPENSE 680 - - - - - - 301-4920-00-0000 TRANSFERS-OUT - - - - - - - TOTAL 131,259$ 148,966$ 161,013$ 137,519$ 164,263$ 147,574$ 172,022$ NET CHANGE 56,447$ 14,707$ 7,443$ 49,203$ 33,876$ 50,565$ 33,779$ BEGINNING FUND BALANCE (7,582)$ 48,865$ 63,572$ 71,015$ 120,218$ 120,218$ 170,783$ ENDING FUND BALANCE 48,865$ 63,572$ 71,015$ 120,218$ 154,094$ 170,783$ 204,562$ HOUSING & REDEVELOPMENT AUTHORITY 112 Fiscal Year 2022 ACTUAL ACTUAL ACTUAL ACTUAL BUDGET EST. ACTUAL BUDGET 2017 2018 2019 2020 2021 2021 2022 REVENUES 225-3362-0-0-01 SCORE INCENTIVE GRANTS RC -$ -$ 1,693$ -$ -$ -$ 225-3362-0-0-02 RECYCLING GRANT HC 18,989 16,150 15,238 13,067 13,067 12,996 HC IS ALLOCATING % OF FUNDS TO ORGANICS 225-3410-0-1-00 CLEAN-UP DAY FEES 3,598 4,282 4,017 3,218 4,500 3,000 225-3810-0-0-00 INVESTMENT INCOME 141 244 571 119 50 - 225-3891-0-0-00 MISCELLANEOUS REVENUE - - - - - - 225-3920-0-0-00 TRANSFERS-IN GENERAL FUND - - - 2,500 - - TOTAL 22,728$ 20,676$ 21,519$ 18,904$ 17,617$ 15,996$ EXPENDITURES 225-4110-00-0000 REGULAR EMPLOYEE 6,330$ 7,259$ 7,996$ 8,307$ 8,319$ 8,655$ 225-4111-00-0000 OVERTIME EMPLOYEE - - 3 - 225-4121-00-0000 PERA 475 544 600 623 624 649 225-4122-00-0000 FICA/MEDICARE 484 555 612 635 636 662 225-4131-00-0000 INSURANCE HEALTH 1,652 1,723 1,793 1,869 1,972 1,972 225-4345-00-0001 RC ORGANICS PUBLIC EDUCATION - - - - - - 225-4345-00-0002 RC BULKY WASTE PUBLIC EDUCATION - - - - - - 225-4350-00-0000 NEWSLETTER COSTS 5,756 6,243 7,558 10,034 - - newsletter cost fully paid by general fund in 2021 225-4435-00-0000 CLEAN-UP DAY COSTS 6,033 5,549 6,823 7,746 8,025 7,500 Tech Dump, shredding, Cardboard, appliances and general refuse removal costs 225-4499-00-0000 MISCELLANEOUS EXPENSE - - - - - 225-4920-00-0000 TRANSFERS-OUT - - - - 1,510 TOTAL 20,729$ 21,874$ 25,384$ 29,215$ 19,576$ 20,948$ NET CHANGE 1,999$ (1,197)$ (3,865)$ (10,311)$ (1,959)$ (4,952)$ BEGINNING FUND BALANCE 18,326 20,325 19,128 15,262 4,952 4,952 ENDING FUND BALANCE 20,325$ 19,128$ 15,262$ 4,952$ 2,992$ (0)$ This Fund will be closed at end of 2021. Going forward Recycling revenues and expenses will be part of the General Fund RECYCLING FUND 113 Fiscal Year 2022 ACTUAL ACTUAL ACTUAL ACTUAL BUDGET EST. ACTUAL BUDGET 2017 2018 2019 2020 2021 2021 2022 REVENUES 230-3360-0-0-00 GRANT REVENUE -$ -$ -$ -$ -$ -$ -$ 230-3520-0-0-00 FORFEITURES 4,400 12,964 11,205 11,965 2,750 7,620 5,250 Forfeiture activity budgeted conservatively 230-3810-0-0-00 INVESTMENT INCOME 302 491 1,435 1,008 425 200 75 230-3891-0-0-00 MISCELLANEOUS INCOME - - - - - - 230-3910-0-0-00 SALE OF ASSETS - - - - - - - 230-3920-0-0-00 TRANSFER-IN - - - - - - - TOTAL 4,702$ 13,455$ 12,640$ 12,973$ 3,175$ 7,820$ 5,325$ EXPENDITURES 230-4221-00-0000 SUPPLIES- EQUIPMENT -$ -$ -$ -$ 15,000$ 9,610$ 3,500$ 230-4226-00-0000 GENERAL SUPPLIES - - - 25 - - - 230-4310-00-0000 EAST METRO SWAT MEMBERSHIP 3,253 - - 4,000 4,000 4,000 4,500 Annual membership 230-4341-00-0000 TRAINING - - - - - - - 230-4499-00-0000 MISCELLANEOUS EXPENSE 708 1,454 3,170 913 1,000 800 850 Forfeiture processing costs 230-4530-00-0000 POLICE EQUIPMENT PURCHASED 2,817 5,715 - - 7,486 - 2021 speed cart replaced TOTAL 6,778$ 7,169$ 3,170$ 4,938$ 20,000$ 21,896$ 8,850$ NET CHANGE (2,076)$ 6,286$ 9,470$ 8,035$ (16,825)$ (14,076)$ (3,525)$ BEGINNING FUND BALANCE 32,615 30,539 36,825 46,295 54,330 54,330 40,254 ENDING FUND BALANCE 30,539$ 36,825$ 46,295$ 54,330$ 37,505$ 40,254$ 36,729$ FORFEITURE FUND 114 Fiscal Year 2022 ACTUAL ACTUAL ACTUAL ACTUAL BUDGET EST. ACTUAL BUDGET 2017 2018 2019 2020 2021 2021 2022 REVENUES 240-3440-0-0-00 INSTRUCTOR FEES 1,934$ 2,717$ 490$ 1,784$ 850$ 250$ 240-3891-0-0-00 MISCELLANEOUS INCOME - 92 250 125 25 10 TOTAL 1,934$ 2,809$ 740$ 1,909$ 875$ 260$ EXPENDITURES 240-4110-00-0000 REGULAR EMPLOYEE 300$ 600$ 160$ 830$ 750$ 250$ 240-4121-00-0000 PERA/FICA - - - - 240-4225-00-0000 TRAINING SUPPLIES 1,026 635 - 575 600 800 240-4426-00-0000 GENERAL SUPPLIES - - - 100 50 1,500 240-4920-00-0000 TRANSFERS-OUT - - 5,390 TOTAL 1,326$ 1,235$ 160$ 1,505$ 1,400$ 7,940$ NET CHANGE 608$ 1,574$ 580$ 404$ (525)$ (7,680)$ BEGINNING FUND BALANCE 4,514 5,122 6,696 7,276 7,680 7,680 ENDING FUND BALANCE 5,122$ 6,696$ 7,276$ 7,680$ 7,155$ 0$ FIRE EDUCATOR/TRAINING This Fund will be closed at end of 2021. Going forward Fire Educator fees and supplies needed to provde training classes will be part of the General Fund 115 Fiscal Year 2022 ACTUAL ACTUAL ACTUAL ACTUAL BUDGET EST. ACTUAL BUDGET 2017 2018 2019 2020 2021 2021 2022 REVENUES 601-3410-0-0-00 RENTAL RECEIPTS (SCHOOL DISTRICT)127,500$ 127,300$ 127,300$ 127,300$ 127,300$ 127,300$ 127,300$ Rent set at 127,300 annually through 2028 601-3810-0-0-00 INTEREST EARNINGS 643 787 432 - 425 125 50 601-3891-0-0-00 MISC INCOME-INSURANCE - - - - - - - 601-3920-0-0-00 GF Excess Fund balance Transfer (2)- - - - - 83,151 - 601-3920-0-0-00 RENT TRANSFER 85,890 90,185 94,694 96,588 100,451 100,451 105,474 Future transfer increases of $12,500 until next lease renewal TOTAL 214,033$ 218,272$ 222,426$ 223,888$ 228,176$ 311,027$ 232,824$ EXPENDITURES 601-4110-00-0000 CC REGULAR EMPLOYEE 30,234$ 31,199$ 32,291$ 29,978$ 30,772$ 29,877$ 33,137$ INCLUDES ESTIMATED 2022 WAGE ADJUSTMENT 601-4111-00-0000 CC OVERTIME EMPLOYEE 167 199 588 142 200 200 225 INCLUDES ESTIMATED 2022 WAGE ADJUSTMENT 601-4121-00-0000 CC PERA 2,375 2,505 2,557 2,432 2,323 2,256 2,502 BASED ON ER 7.5% PERA FUNDING RATE 601-4122-00-0000 CC FICA/MEDICARE 2,415 2,545 2,604 2,443 2,369 2,301 2,552 BASED ON ER 7.65% OF GROSS 601-4131-00-0000 CC INSURANCE HEALTH 5,555 5,858 6,137 6,461 7,611 7,081 8,251 SPLIT 3.2% PREMUIM DECREASE IN 2022 601-4135-00-0000 CC INSURANCE WC 1,347 700 1,233 1,494 1,860 1,535 1,359 2021/2022 RENEWAL 601-4226-00-0000 CC GENERAL SUPPLIES 2,403 1,732 6,027 5,769 6,150 4,900 5,500 2022 PROJECTED RUN RATE 601-4309-00-0000 CC CONTRACTED SECURITY MONITORING - 812 60 541 568 487 535 2022 PROJECTED RUN RATE 601-4310-00-0000 CC RUGS AND REFUSE SERVICES 3,764 3,468 4,514 4,801 3,846 5,325 5,645 2022 PROJECTED RUN RATE 601-4325-00-0000 CC COMMUNICATIONS 3,396 1,097 861 859 950 480 520 See communication spreadsheet 601-4340-00-0000 CC REPAIRS & MAINTENANCE 23,779 21,846 50,726 24,986 29,500 35,000 30,000 2022 PROJECTED RUN RATE 601-4381-00-0000 CC ELECTRIC & GAS UTILITIES 55,643 63,954 68,783 61,623 63,472 63,475 69,823 2022 PROJECTED RUN RATE 601-4365-00-0000 CC INSURANCE PROPERTY / LIABILITY 3,545 4,369 4,778 4,668 4,752 4,894 4,833 BASED ON RENEWAL INFORMATION TOTAL 134,623$ 140,284$ 181,159$ 146,197$ 154,373$ 157,811$ 164,881$ NET INCOME 79,410 77,987 41,267 77,691 73,803 153,216 67,943 TRANSFER TO BUILDING IMP FUND (85,890) (90,185) (94,694) - (60,000) (60,000) (105,474) 2024-2028 tranfers will increase by $5,000 annually BEGINNING FUND BALANCE 59,655 53,175 40,977 (12,450) 65,241 65,241 158,458 ENDING FUND BALANCE 53,175$ 40,977$ (12,450)$ 65,241$ 79,044$ 158,458$ 120,926$ COMMUNITY SERVICE CENTER 116 Fiscal Year 2021 - Estimated Actual 1998-2007 DS Funds 2008 DS Fund 2009 DS Fund 2010 DS Fund 2011 DS Fund 2012 DS Fund 2013 DS Fund 2014 DS Fund 2015 DS Fund 2016 DS Fund 2017 DS Fund 2018 DS Fund 2019 DS Fund 2020 DS Fund 2021 DS Fund Combined Est. Budget 503/345 365 512 514 516 518 520 522 524 526 528 530 532 534 538 2021 REVENUES STREET IMPROVEMENT LEVY, LESS DLR 296,171$ 150,966$ 181,518$ 68,859$ 121,883$ 142,802$ 84,582$ 122,028$ 144,016$ 76,956$ 84,591$ 102,067$ 101,430$ 235,830$ -$ 1,913,699$ SPECIAL ASSESSMENTS 20,251 - 19,921 4,321 12,976 28,388 14,002 30,243 37,733 22,117 71,309 53,968 - 20,129 27,551 362,909 INVESTMENT INCOME 4,735 840 900 400 670 1,600 975 900 1,800 1,400 2,070 2,610 400 775 125 20,200 OTHER - - - - - - - - - - - - - - - TOTAL REVENUES 321,157 151,806 202,339 73,580 135,529 172,790 99,559 153,171 183,549 100,473 157,970 158,645 101,830 256,734 27,676 2,296,808 EXPENDITURES DEBT SERVICE: PRINCIPAL 635,000 145,000 165,000 80,000 100,000 145,000 185,000 130,000 165,000 90,000 155,000 150,000 60,000 - - 2,205,000 INTEREST 28,322 14,275 24,075 21,000 28,800 28,762 22,583 40,030 45,263 25,037 66,825 82,475 37,800 52,220 - 517,467 PAYING AGENT FEES 2,500 450 250 400 250 150 550 450 450 450 - - 450 450 450 7,250 PROFESSIONAL SERVICE 3,000 250 250 150 125 150 38,530 150 150 150 150 150 150 150 150 43,655 TOTAL EXPENDITURES 668,822 159,975 189,575 101,550 129,175 174,062 246,663 170,630 210,863 115,637 221,975 232,625 98,400 52,820 600 2,773,372 REVENUES OVER (UNDER) EXPENDITURES (347,665)$ (8,169)$ 12,764$ (27,970)$ 6,354$ (1,272)$ (147,104)$ (17,459)$ (27,314)$ (15,164)$ (64,005)$ (73,980)$ 3,430$ 203,914$ 27,076$ (476,564)$ (1) OTHER FINANCING SOURCES (USES) CAPITALIZED INTEREST - - - - - - - - - - - - - - 25,658 25,658 PROJECT SAVINGS TRANSFERED IN - - - - - - - - - - - - - - - - DLR TRANSFERS IN 50,000 - 35,000 41,728 30,000 - - - - - - - - - - 156,728 TOTAL OTHER FINANCING SOURCES 50,000 - 35,000 41,728 30,000 - - - - - - - - - 25,658 182,386 NET CHANGE IN FUND BALANCE (297,665)$ (8,169)$ 47,764$ 13,758$ 36,354$ (1,272)$ (147,104)$ (17,459)$ (27,314)$ (15,164)$ (64,005)$ (73,980)$ 3,430$ 203,914$ 52,734$ (294,178)$ FUND BALANCE - JANUARY 1 2021 1,091,277 171,562 153,185 76,339 115,846 339,357 276,007 191,279 374,267 287,309 444,407 557,726 83,850 52,816 - 4,215,227 EST. FUND BALANCE - DECEMBER 31 2021 793,612$ 163,393$ 200,949$ 90,097$ 152,200$ 338,085$ 128,903$ 173,820$ 346,953$ 272,145$ 380,402$ 483,746$ 87,280$ 256,730$ 52,734$ 3,921,049$ 1) Deby Levy Reduction plan called for use of Fund Balance STREET IMPROVEMENT DEBT SERVICE FUNDS 117 Fiscal Year 2022 - Budget 1998-2007 DS Funds 2008 DS Fund 2009 DS Fund 2010 DS Fund 2011 DS Fund 2012 DS Fund 2013 DS Fund 2014 DS Fund 2015 DS Fund 2016 DS Fund 2017 DS Fund 2018 DS Fund 2019 DS Fund 2020 DS Fund 2021 DS Fund Combined Est. Budget 503/345 365 512 514 516 518 520 522 524 526 528 530 532 534 538 2022 REVENUES STREET IMPROVEMENT LEVY, LESS DLR 104,796$ 167,673$ 187,515$ 112,233$ 123,363$ 99,573$ 112,437$ 154,896$ 146,828$ 85,813$ 66,136$ 162,298$ 69,160$ 237,644$ 155,495$ 1,985,860$ SPECIAL ASSESSMENTS 20,251 - 12,783 4,012 9,465 13,082 14,107 15,759 23,373 4,920 25,244 27,576 - 17,148 62,083 249,803 INVESTMENT INCOME 14,250 2,000 1,975 725 925 4,775 3,100 2,425 4,175 3,275 5,325 4,975 775 1,729 - 50,429 OTHER - - - - - - - - - - - - - -- - TOTAL REVENUES 139,297 169,673 202,273 116,970 133,753 117,430 129,644 173,080 174,376 94,008 96,705 194,849 69,935 256,521 217,578 2,286,092 EXPENDITURES DEBT SERVICE: PRINCIPAL 395,000 150,000 170,000 90,000 100,000 150,000 110,000 135,000 165,000 90,000 155,000 155,000 65,000 150,000 - 2,080,000 INTEREST 7,789 11,138 19,050 17,600 24,800 25,775 20,189 37,313 41,963 23,238 62,175 76,375 32,900 72,350 42,804 515,459 PAYING AGENT FEES 2,500 450 250 400 250 150 550 450 450 450 - - 450 450 450 7,250 PROFESSIONAL SERVICE 3,000 250 250 150 125 150 150 150 150 150 150 150 150 150 150 5,275 TOTAL EXPENDITURES 408,289 161,838 189,550 108,150 125,175 176,075 130,889 172,913 207,563 113,838 217,325 231,525 98,500 222,950 43,404 2,607,984 REVENUES OVER (UNDER) EXPENDITURES (268,992)$ 7,835$ 12,723$ 8,820$ 8,578$ (58,645)$ (1,245)$ 167$ (33,187)$ (19,830)$ (120,620)$ (36,676)$ (28,565)$ 33,571$ 174,174$ (321,892)$ (1) OTHER FINANCING SOURCES (USES) CAPITALIZED INTEREST - - - - - - - - - - - - - - BOND FUND CLOSED AND TRANSFERED IN - - - - - - - - - - - - - PROJECT SAVINGS TRANSFERED IN - - - - - - - - - - - - - - DLR TRANSFERS IN - - - - - - - - - - - - 15,000 - TOTAL OTHER FINANCING SOURCES - - - - - - - - - - - - 15,000 - - - NET CHANGE IN FUND BALANCE (268,992)$ 7,835$ 12,723$ 8,820$ 8,578$ (58,645)$ (1,245)$ 167$ (33,187)$ (19,830)$ (120,620)$ (36,676)$ (13,565)$ 33,571$ 174,174$ (321,892)$ FUND BALANCE - JANUARY 1 2021 793,612 163,393 200,949 90,097 152,200 338,085 128,903 173,820 346,953 272,145 380,402 483,746 87,280 256,730 - 3,868,315 EST. FUND BALANCE - DECEMBER 31 2021 524,620$ 171,228$ 213,672$ 98,917$ 160,778$ 279,440$ 127,658$ 173,987$ 313,766$ 252,315$ 259,782$ 447,070$ 73,715$ 290,301$ 174,174$ 3,546,423$ 1) Deby Levy Reduction plan called for use of Fund Balance STREET IMPROVEMENT DEBT SERVICE FUNDS 118 Fiscal Year 2021 - Est. Actual EMERALD PARK HISP / MIRROR LAKE 502 536 502/536 311 REVENUES TAX ABATEMENT/ LEASE REVENUE LEVY 124,425$ 104,160$ 228,585$ 344,897$ (1) ISD DEBT CONTRIBUTION - - - - INVESTMENT INCOME 1,500 850 2,350 4,500 OTHER- HISP GRANT - - - - TOTAL REVENUES 125,925$ 105,010$ 230,935$ 349,397$ EXPENDITURES DEBT SERVICE: PRINCIPAL 100,000 90,000 190,000 355,000 INTEREST 15,000 10,100 25,100 28,690 PAYING AGENT FEES 115 450 565 200 PROFESSIONAL SERVICE 250 250 500 500 TOTAL EXPENDITURES 115,365 100,800 216,165 384,390 REVENUES OVER (UNDER) EXPENDITURES 10,560$ 4,210$ 14,770$ (34,993)$ OTHER FINANCING SOURCES (USES) CAPITALIZED INTEREST - - - - TRANSFERS IN - - - - TOTAL OTHER FINANCING SOURCES - - - - NET CHANGE IN FUND BALANCE 10,560$ 4,210$ 14,770$ (34,993)$ EST. FUND BALANCE - JANUARY 1 2021 429,807$ 565,904$ EST. FUND BALANCE - DECEMBER 31 2021 444,577$ 530,911$ 1) Deby Levy Reduction plan calles for reduced levy TAX ABATEMENT and LEASE REVENUE DEBT SERVICE FUNDS COMBINED TAX ABATEMENT PUBLIC FACILITIES LEASE REVENUE 119 Fiscal Year 2022 - Budget EMERALD PARK HISP / MIRROR LAKE 502 536 502/536 311 REVENUES TAX ABATEMENT/ LEASE REVENUE LEVY 76,368$ (1)102,270$ 178,638$ 322,682$ (1) ISD DEBT CONTRIBUTION - - - - INVESTMENT INCOME 1,500 850 2,350 4,500 OTHER- HISP GRANT - - - - TOTAL REVENUES 77,868$ 103,120$ 180,988$ 327,182$ EXPENDITURES DEBT SERVICE: PRINCIPAL 100,000 90,000 190,000 370,000 INTEREST 15,000 10,100 25,100 21,347 PAYING AGENT FEES 115 450 565 200 PROFESSIONAL SERVICE 250 250 500 500 TOTAL EXPENDITURES 115,365 100,800 216,165 392,047 REVENUES OVER (UNDER) EXPENDITURES (37,497)$ 2,320$ (35,177)$ (64,865)$ OTHER FINANCING SOURCES (USES) CAPITALIZED INTEREST - - - - TRANSFERS IN - - - - TOTAL OTHER FINANCING SOURCES - - - - NET CHANGE IN FUND BALANCE (37,497)$ 2,320$ (35,177)$ (64,865)$ EST. FUND BALANCE - JANUARY 1 2020 444,577$ 530,911$ EST. FUND BALANCE - DECEMBER 31 2020 409,400$ 466,046$ 1) Deby Levy Reduction plan calles for reduced levy TAX ABATEMENT and LEASE REVENUE DEBT SERVICE FUNDS COMBINED TAX ABATEMENT PUBLIC FACILITIES LEASE REVENUE 120 NOTICE OF A PUBLIC HEARING December 14, 2021, 7:00 p.m. City Hall, 3301 Silver Lake Road, St. Anthony, MN 55418 Notice is hereby given that the City of Saint Anthony Village City Council will hold a public hearing regarding the 2022 Operations Budget and Final Levy Certification. The City Council agenda and packet item relating to this application will be made available prior to the meeting online at www.savmn.com. Ways to Comment: Online Those persons having an interest are encouraged to attend via Zoom. The link to participate via Zoom can be found at https://www.savmn.com/Calendar.aspx?EID=1207 In Person The public is welcome to attend in person at the City of Saint Anthony Community Center, 3301 Silver Lake Road, in the Council Chambers at 7:00 p.m. Written Written comments may be taken at the St. Anthony Village City Hall, 3301 Silver Lake Road, St. Anthony Village, Minnesota 55418 until the date of the public hearing. Comments can also be conveyed via email, to shelly.rueckert@savmn.com until the date of the public hearing. Questions? Questions may be directed to the Finance Director at 612-782-3316. Shelly Rueckert Finance Director 121 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 21-094 A RESOLUTION SETTING THE FINAL 2022 TAX LEVY AND ADOPTING THE 2022 BUDGET DOCUMENT FOR THE CITY OF ST. ANTHONY VILLAGE WHEREAS, Minnesota State Law requires that the City of St. Anthony Village provide Hennepin and Ramsey Counties with a final 2022 certified property tax levy and WHEREAS, the City Council discussed key financial issues and budgeting goals at the January 2021, goal setting session; and March 9th work session reviewing existing infrastructure improvement schedule and 2022 Debt Levy; and a June 8th work session to the initial 2022 Budget and Property Tax Levy estimates, public meetings were held August 24th and September 14th for public input on the 2022 budget and property tax levy, the 2022-2038 Capital Improvement Budgets were reviewed at the October 12th work session and approved at the October 26th Council meeting, WHEREAS, the allowed Debt Levies will be reduced by $559,345 based on sufficient funds; and WHEREAS, the City Council held the required Truth in Taxation meeting on Tuesday, December 14, 2021, 7:00 P.M. in its Council Chambers, to discuss the 2022 budget and property tax levy with the residents of St. Anthony Village; and WHEREAS, the information required for the City Council to determine a Final 2022 property tax levy has been collected NOW, THEREFORE, BE IT RESOLVED that: 1)The Final 2022 Property Tax Levy is: General Operating Levy $5,080,297 Capital Improvement Project Levy $ 308,200 Debt Service Levy $2,487,181 Housing and Redevelopment Authority Levy $ 209,414 Building Improvement Levy $ 88,000 Infrastructure Levy $ 65,000 Park Improvement Levy $ 5,000 $8,243,092 2)The 2022 General Fund operating budget of $8,013,767 (based on 2022 General Fund expenditures) will be adopted as the final operating budget. 122 Adopted this14th day of December, 2021. _________________________________ Randy Stille, Mayor ATTEST: _________________________ City Clerk Reviewed for administration: _________________________________ Charlie Yunker, City Manager 123 THIS PAGE LEFT INTENTIONALLY BLANK 124 REQUEST FOR COUNCIL CONSIDERATION To:Saint Anthony Village City Council From:Jon Mangseth, Police Chief Date:December 14, 2021 City Council Meeting Resolution:Agreement with Pro-Suites for Police Department Records Management System OVERVIEW The St. Anthony Police Department’s current Records Management System (RMS) from LETG-Law Enforcement Technology Group is approaching end of life. The company has been sold twice in recent years and the current provider will only maintain but not upgrade the system as we move forward. In addition, the current Metro I-net Server that houses LETG is approaching end of life. In our collaborative work with the Department of Justice (DOJ) Community Orientated Policing Services (COPS) Office (2017) we identified the need to provide for a more efficient RMS that will save officer/staff time, fulfill our commitment to police department’s strategic plan and efficiently provide detailed statistical information to the community. We are part of a RMS User Group with three other police departments, which saves on the cost, as we are sharing many of the costs across multiple agencies. As a group, we have chosen to purchase Pro-Suites RMS. Pro-Suites is also the service provider for Tri-Tech, which is an RMS/CAD (Computer Aided Dispatch) program for larger departments. Both Hennepin and Ramsey County Dispatch currently use Tri-Tech. This will allow any information entered by the dispatchers, to populate into our in-house RMS. With Pro RMS: •Enter information once, saving on data entry •Export cases to prosecutor for use in court •Save time by moving a case from the call all the way through the system to testifying in court •Ability to provide customized and detailed statistical reports •Officers can report from the field and electronically submit case reports •Save hours each month in National Incident Based Reporting System (NIBRS) data corrections •Provides the capability for the PD to easily build custom modules on our own and thereby avoid additional charges from the vendor •All personnel can create a personalized dashboard to view real time data pertinent to making decisions critical to their roles and responsibilities with the agency In the quote received from Central Square (parent company), they will also migrate all our current RMS records into the new RMS program. 125 CentralSquare Minnesota Agencies: RECOMMENDATION Staff recommends moving forward with Pro-Suites for our new records management system. Once the service agreement is signed, we will begin working with the service provider and partnering agencies to migrate to the new system in January of 2022. The process will take up to eight months to complete, which will include data migration and training. This item has been included in the 2022 capital budget. ATTACHMENTS: Pro Suite Agreement 3 Rivers Billing Adams Ambulance Service Anoka County Anoka County Joint Law Enforcement Council Anoka Public Safety Data Systems Atwater Beltrami County Benton County Blaine Braham Breitung Brooklyn Park Brownsdale Caledonia Cambridge Central Lakes College Champlin Chaska Chatfield Chippewa County Clay County Cleveland Coleraine Corcoran Crow Wing County Cuyuna Cyrus Dayton Deephaven Duluth Eden Prairie Edina Elk River Eveleth Expert T Billing Fillmore County Foley Fond du Lac Band of Lake Superior Chippewa Forest Lake Fridley Glenwood Goodview Grand Meadow Grand Meadow Area Ambulance Service Grant County Hastings Hennepin County Hibbing Hokah Hopkins Houston Houston County Hubbard County Hutchinson Isanti Isanti County Isanti Fire District Kandiyohi County Kimball La Crescent Lac qui Parle County Lakes Area Lakes Region EMS Lamberton 126 Software License and Service Agreement St. Anthony Police Department 127 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 1 Copyright © 2020 All Rights Reserved This Software License and Service Agreement (this “Agreement”) entered into as of this ____ day of _________________ 20___ by and between St. Anthony Police Department (“Customer”), having its principal place of business at 3301 Silver Lake Road NE, St. Anthony, MN 55418 and CentralSquare Technologies LLC (“CentralSquare”), having its principal place of business at 1000 Business Center Drive, Lake Mary, FL 32746. Customer and CentralSquare may also be referred to herein individually as a “Party” or collectively as the “Parties”. Customer will be part of the Ramsey County Sheriff system. The Ramsey County Sheriff will serve as the hosting agency (production site). Both Ramsey County Sheriff and Customer will enter into (or have entered into) and maintain a separate Software License and Service Agreement. In the event that Customer chooses to move to a standalone system, additional fees will be required for hardware, services, and CentralSquare Software necessary for that agency to be a standalone system, if applicable. WHEREAS, Customer entered into a prior agreement for Software products with Law Enforcement Technology Group (“LETG”), a Zuercher Technologies company; and WHEREAS, Customer is a currently licensed end user of the LETG Software; and WHEREAS, through asset purchase, CentralSquare Technologies, LLC is the owner of all Zuercher Technologies’ products, services, and contractual obligations, including those of Zuercher’s subsidiaries; and WHEREAS, Customer desires to discontinue use of the LETG solution and upgrade to the CentralSquare Software identified in Exhibit B to this Agreement; and WHEREAS, this Agreement shall replace and supersede any and all prior agreements directly related to the LETG products being replaced by this Agreement and its Exhibits. This Agreement details the responsibilities of CentralSquare and Customer with regard to the public safety software, hardware, and related services to be provided by CentralSquare under this Agreement. Now, therefore, in consideration of the mutual covenants and promises contained in this Agreement, the Parties agree as follows: 1.0 Exhibits and Order of Precedence The following Exhibits are incorporated into this Agreement: 1. Exhibit A: Statement of Work 2. Exhibit B: Pricing Detail 3. Exhibit C: Payment Schedule 4. Exhibit D: Maintenance Agreement In the event of any inconsistency among the various documents that comprise this Agreement, the order of precedence shall be as follows: (i) the Agreement, followed by (ii) the Exhibits to the Agreement in the order in which they appear in 1.0, Exhibits and Order of Precedence. 128 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 2 Copyright © 2020 All Rights Reserved 2.0 License 2.1 Grant of the License In consideration of Customer’s payment of the license fees set forth in Exhibit B: Pricing Detail, and subject to the terms and conditions set forth herein, CentralSquare hereby grants to Customer, and Customer accepts, a perpetual, non-transferable and non-exclusive license to use certain CentralSquare software (the “Software”) identified in Exhibit B: Pricing Detail only for Customer’s own business purposes in object code format. 2.2 Copies and Modifications Customer may make a copy of the Software solely for backup or archival purposes. No CentralSquare identifying marks, copyright or proprietary right notices may be deleted from any copies of the Software made by Customer. Customer shall not decompile, or create by reverse engineering or otherwise, the source codes from the object code supplied hereunder, or adapt the Software in any way or use it to create a derivative work. CentralSquare shall not be responsible in any way for Software performance if the Software has been modified, except as modified by CentralSquare. 2.3 Restrictions on Usage Customer shall not allow any party, other than CentralSquare, to add, update, or delete database records or file system objects directly to or on the server or database except as provided for in the CentralSquare Documentation. Customer shall not access any Server Hardware except as provided in the CentralSquare Documentation or cause any software except the Software provided under this Agreement to be installed on or executed on the Server Hardware. 2.4 Infringement CentralSquare will at its expense defend against any claim, action or proceeding by a third party (“Action” herein) for infringement by the CentralSquare Software of copyright or trade secrets, provided that Customer immediately notifies CentralSquare in writing of such Action and cooperates fully with CentralSquare and its legal counsel in the defense thereof. CentralSquare may in its discretion (i) contest, (ii) settle, (iii) procure for Customer the right to continue using the CentralSquare Software, or (iv) modify or replace the CentralSquare Software so that it no longer infringes (as long as the functionality and performance described in the Specifications substantially remains following such modification or replacement.) Customer may participate in the defense of such Action at its own expense. If CentralSquare concludes in its sole judgment that none of the foregoing options are commercially reasonable, and Customer’s use of the CentralSquare Software is permanently enjoined as a result of a judgment of a court of competent jurisdiction in such Action, then CentralSquare will return to Customer the CentralSquare Software license fee(s) paid by Customer under this Agreement less a prorated portion of said fee(s) for Customer’s use of the CentralSquare Software (calculated by multiplying the ratio of the number of months of actual use in live operations to thirty-six (36) months times the license fees paid) and the licenses granted in this Agreement shall terminate. In addition, in the event such Action results in a money 129 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 3 Copyright © 2020 All Rights Reserved judgment against Customer which does not arise, wholly or in part, from the actions or omissions of Customer, its officers, directors, employees, contractors, agents, or elected officials, or a third party, CentralSquare will, subject to Section 5.0 herein, indemnify Customer therefrom. Notwithstanding the above, CentralSquare shall have no duty under this Section 2.4 with respect to any claim, action or proceeding arising from or related to infringements (i) by Third Party Software, including operating system software, or hardware, (ii) arising out of modifications to the CentralSquare Software and/or Documentation not made by CentralSquare, (iii) resulting from use of the CentralSquare Software to practice any method or process which does not occur wholly within the CentralSquare Software, or (iv) resulting from modifications to the CentralSquare Software or Documentation prepared pursuant to specifications or other material furnished by or on behalf of Customer. This Section 2.4 states the entire obligation of CentralSquare regarding infringement of intellectual property rights, and it will survive the termination of this Agreement. 3.0 Delivery, Fees and Payments 3.1 Delivery of Software to Customer The Software shall be delivered in executable object code form only. CentralSquare shall initially deliver and install copies of the Software as set forth in Exhibit A: Statement of Work, in the quantities set forth in Exhibit B: Pricing Detail. Except as stated in Exhibit D: Maintenance Agreement, CentralSquare shall not be responsible for providing any updates, enhancements, modifications, revisions, additions, replacements, conversions or maintenance to the Software. 3.2 Delivery of Server Hardware to Customer CentralSquare shall ship Server Hardware provided under this Agreement as set forth in Exhibit B: Pricing Detail to Customer’s location at a mutually agreeable time in the project timeline. Items shipped via commercial carrier are FOB destination at the fixed price stated in Exhibit B: Pricing Detail. It shall be Customer’s responsibility to install all Hardware and to perform proper facility preparation (such as appropriate uninterrupted power, air conditioning, space, electrical drops, security, network equipment, network drops, etc.) not specified in this Agreement as being provided by CentralSquare, but necessary to accommodate equipment as specified in the Statement of Work before, during, and/or after installation. 3.3 Delivery of Services to Customer CentralSquare will provide Services as set forth in Exhibit A: Statement of Work. 3.4 Fees Customer will pay CentralSquare the fees, without deduction or offset, on the dates set forth in Exhibit C: Payment Schedule. 3.5 Late Payment If Customer fails to pay any amount due within thirty (30) days of invoice date, Customer shall pay late 130 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 4 Copyright © 2020 All Rights Reserved charges of one and one half percent (1.5%) or the highest allowed by law, whichever is lower, per month on such balance, together with all of CentralSquare’s expenses, collection costs and reasonable attorneys’ fees incurred in enforcing this Agreement. 3.6 Software Acceptance Customer acknowledges that the CentralSquare Software shall be deemed accepted on the date of delivery. In the event that a Customer notifies CentralSquare of a material non-conformity in the Software as compared with the Statement of Work, CentralSquare shall use commercially reasonable efforts to correct the reported non-conformity in accordance with the support provisions set forth in Exhibit D: Maintenance Agreement. This provision does not apply to System Acceptance, which will be achieved in accordance with the implementation, acceptance, and Go Live process as defined in the Statement of Work. 3.7 Hardware Acceptance Customer acknowledges that the Hardware shall be deemed accepted on the date of delivery. In the event that a Customer notifies CentralSquare of a material non-conformity in the Hardware as compared with the Statement of Work, CentralSquare shall use commercially reasonable efforts to correct the reported non-conformity. 3.8 Additional Components Other components (hardware and/or software, collectively “Third-Party Components”) may be desired for use with the System. CentralSquare assumes no responsibility under this Agreement for obtaining and/or supporting any Third-Party Components except as expressly agreed herein. This includes, but is not limited to, networking equipment, workstations, servers for third-party systems, mobile networking equipment, and mobile workstations, laptops, or tablets. 3.9 Third-Party Costs Except as expressly agreed herein, CentralSquare assumes no responsibility for any third-party costs related to implementation of the System. This includes, but is not limited to, any third-party costs associated with the implementation of Interfaces as defined in Exhibit A: Statement of Work. 4.0 Rights and Obligations 4.1 Proprietary Rights CentralSquare represents that it is the owner of or otherwise has the rights to the Software and that it has the right to grant the License. CentralSquare retains title to the Software and its associated Documentation, including, without limitation, all copies and audiovisual aspects thereof and all rights to patents, copyrights, trademarks, trade secrets and other intellectual property rights inherent therein and appurtenant thereto. Customer shall not, by virtue of this Agreement or otherwise, acquire any proprietary rights whatsoever in the Software or its associated Documentation, which shall be confidential information of CentralSquare and the sole and exclusive property of CentralSquare. CentralSquare hereby expressly reserves any right not expressly granted to Customer by this Agreement. No identifying marks, 131 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 5 Copyright © 2020 All Rights Reserved copyright or proprietary right notices may be deleted from any copy of the Software provided to or made by Customer. All right and title to any third-party software provided by CentralSquare under this Agreement shall remain with the applicable vendor thereof. Nothing in this Agreement shall be construed as conveying title in the Software, its associated Documentation, or any third-party software to Customer. 4.2 Trademarks and Trade Names Any and all trademarks and trade names, which CentralSquare uses in connection with the License granted hereunder, are and shall remain the exclusive property of CentralSquare. Nothing contained in this Agreement shall be deemed to give Customer any right, title or interest in any trademark or trade name of CentralSquare. 4.3 Confidentiality Except as otherwise provided in this Agreement, Customer shall not sell, transfer, publish, disclose or otherwise make available any portion of the Software or its associated Documentation to others. Customer shall use its reasonable best efforts to cooperate with and assist CentralSquare in identifying and preventing any unauthorized use, copying or disclosure of the Software or any portion thereof or any of the algorithms or logic contained therein or any other deliverables. 4.3.1 CentralSquare agrees to maintain Customer’s confidential business information and confidential data, including patient identifying data, to which CentralSquare gains access in confidence and to not disclose such information except as required to perform hereunder or as required by law. Customer will use reasonable efforts to identify or designate information or data as confidential at or within five (5) business days of disclosure. Notwithstanding the above, CentralSquare shall own the copyrights, trade secrets, patent rights and other proprietary rights in and may use without restriction knowledge, information, ideas, methods, know-how, and copyrightable expression learned or acquired (including without limitation any feedback, suggestions, or other information or materials) as a result of or in connection with this Agreement to make modifications and enhancements to the CentralSquare Software or Documentation. Customer shall acquire no intellectual property ownership rights to the CentralSquare Software or Documentation as a result of such use, whether as author, joint author, or otherwise. Confidential information does not include any information which (a) is generally available to the public or becomes generally known to the public through no act or omission of CentralSquare or any violation of confidentiality; (b) is disclosed to CentralSquare by third parties without breach of confidentiality obligations; (c) is already in the lawful or rightful possession of CentralSquare prior to receipt of the confidential information or (d) is developed independently by CentralSquare without use of the confidential information. 4.3.1.1 CentralSquare maintains a security program for managing access to customer data – particularly HIPAA and CJIS information (“Security Approved Personnel”). This includes 1) a pre- employment background check; 2) security training required by Federal CJIS regulations; and 3) criminal background checks/fingerprints required by Federal or State regulations. CentralSquare will work with the Customer to provide reasonably required documentation (such as the CJIS Security Addendum Certification form and VPN documents). 132 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 6 Copyright © 2020 All Rights Reserved 4.3.1.2 If required by the Customer, CentralSquare will provide paper fingerprint cards for such Security Approved personnel with the fingerprinting performed in the state of the CentralSquare staff’s job assignment. If the Customer requires fingerprints submitted in a form other than paper prints (such as Live Scan) or that such fingerprints be performed at the Customer’s site, the Customer will reimburse CentralSquare for the cost of CentralSquare Security Approved Personnel traveling to the Customer’s site or for a vendor (such as Live Scan) to travel to the applicable CentralSquare office location. This provision will apply during the installation of the Project and for the duration of the Customer’s Maintenance Agreement. 4.4 Termination for Breach CentralSquare may immediately terminate this Agreement, including all license rights granted herein, in the event Customer breaches any of its material confidentiality obligations regarding the Software and its associated Documentation. 4.5 Non-Confidential Information Confidentiality obligations of the Parties shall not extend to information that: (a) is, as of the time of its disclosure, or thereafter becomes part of the public domain through a source other than the receiving party; (b) was known to the receiving party at the time of its disclosure and such knowledge can be proven by documentation; (c) is independently developed by the receiving party; (d) is subsequently learned from a third party not under a confidentiality obligation to the providing party; or (e) is required to be disclosed pursuant to court order, subpoena, or government authority, whereupon the receiving party shall provide notice to the other party prior to such disclosure. 4.6 Limited Warranties Software Warranties CentralSquare warrants that: (i) it owns or otherwise has the rights in the Software and has the right to license the Software as described in this Agreement. CentralSquare further warrants that for a period of twelve (12) months from the date of Go Live (the “Warranty Period”), the CentralSquare Software will perform in conformance with the CentralSquare Documentation and any applicable specifications set forth in Exhibit A: Statement of Work. CentralSquare’s sole obligation or liability during the Warranty Period shall be to use commercially reasonable efforts to correct the Software upon receipt of written notice of a warranty defect from Customer, in a reasonable time in accordance with the provisions of Exhibit D: Maintenance Agreement. In the event CentralSquare fails to remedy material defects in the Software under this warranty, Customer’s sole remedy and CentralSquare’s sole liability shall be to receive a refund of any fee paid hereunder for the portion of the Software, if any, which contains an uncorrected material defect. 133 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 7 Copyright © 2020 All Rights Reserved 4.6.1.1 Wireless Service Limitations Problems in the CentralSquare software or transmission of data caused by wireless services, including cell phone carriers, cell phone devices and operating systems, and any personal settings on the devices are not warranted by CentralSquare, or covered under the terms of this Agreement. The Customer’s use of services provided by wireless service providers or carrier, or transmission of data from cell phone carriers, cell phones and operating systems, and the security, privacy, or accuracy of any data provided via such services is at the Customer’s sole risk. Hardware and Third-Party Software Warranties CentralSquare warrants that, at the time of delivery, the Hardware will be new and unused. In addition, CentralSquare warrants that upon payment of the applicable fees, Customer will acquire good and clear title to the Hardware, free and clear of all liens and encumbrances. All Hardware and Third-Party Software warranties provided by the manufacturer will be passed through to Customer. CentralSquare will be solely responsible for processing and managing of all Hardware and Third-Party Software warranty claims that may be necessary during the term of this Agreement. CENTRALSQUARE EXPRESSLY DISCLAIMS, AND CUSTOMER HEREBY EXPRESSLY WAIVES, ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. 4.7 Legal Relationship It is expressly understood by Customer and CentralSquare that CentralSquare shall not be construed to be, and is not, an employee of Customer. CentralSquare shall provide services to Customer as an independent contractor with control over the time, means and methods for accomplishing the services outlined in this Agreement. CentralSquare further acknowledges that it is not entitled to such benefits as holiday time, vacation time, sick leave, retirement benefits, health benefits, or other benefits usually associated with employment. 4.8 Insurance Provision CentralSquare, at all times during the term of this Agreement, shall obtain and maintain in force insurance coverage of the types and with the limits as follows: (a) Commercial General Liability Insurance: Commercial general liability insurance with a limit of $1,000,000 for each occurrence; $2,000,000 in the aggregate. (b) Professional Liability Insurance: Professional liability insurance with a limit of $5,000,000 each claim; $5,000,000 in the aggregate. (c) Business Automobile Liability Insurance: Business automobile liability insurance or equivalent form with a limit of not less than $1,000,000 for each accident. Such insurance shall include coverage for owned, hired and non-owned vehicles. At Customer’s request, CentralSquare shall provide properly executed Certificates of Insurance which shall clearly evidence all insurance required in this Agreement and which provide that such insurance may not be canceled, except on 30 days prior written notice to Customer. 134 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 8 Copyright © 2020 All Rights Reserved 5.0 Indemnification and Limitation of Liability CentralSquare shall indemnify, defend and hold harmless Customer from any and all claims, lawsuits or liability, including attorneys' fees and costs, allegedly arising out of, in connection with, or incident to any loss, damage or injury to persons or property or arising from a wrongful or negligent act, error or omission of CentralSquare, its employees, agents, contractors, or any subcontractor as a result of CentralSquare’s or any subcontractor’s performance pursuant to this Agreement; however, CentralSquare shall not be required to indemnify Customer for any claims or actions caused to the extent of the negligence or wrongful act of Customer, its employees, agents, or contractors. Notwithstanding anything to the contrary in the foregoing, if a claim, lawsuit or liability results from or is contributed to by the actions or omissions of Customer, or its employees, agents or contractors, CentralSquare’s obligations under this provision shall be reduced to the extent of such actions or omissions based upon the principle of comparative fault. Notwithstanding the foregoing, the aggregate liability of CentralSquare for any reason and upon any cause of action of claim, including, without limitation, CentralSquare’s obligation to indemnify and hold harmless under this agreement, shall be limited to direct damages which shall not exceed (i) the amount of the fees paid for the portion of the System giving rise to such claims in the aggregate, including, without limitation, breach of contract, breach of warranty, indemnity, negligence, strict liability, misrepresentations, and other torts; or (ii) for claims arising under annual maintenance, the amount of the maintenance fees paid for the term in which the claim arises. IN NO EVENT SHALL CENTRALSQUARE, ITS SUBCONTRACTORS OR SUPPLIERS BE LIABLE WHETHER IN CONTRACT OR IN TORT FOR LOST PROFITS, LOST SAVINGS, LOST DATA, LOST OR DAMAGED SOFTWARE, OR ANY OTHER CONSEQUENTIAL OR INCIDENTAL DAMAGES ARISING OUT OF, OR OTHERWISE RELATED TO THIS AGREEMENT, REGARDLESS OF WHETHER CENTRALSQUARE HAS NOTICE OF THE POSSIBILITY OF ANY SUCH LOSS OR DAMAGE. 6.0 Termination 6.1 By CentralSquare for Cause In addition to various other express rights of CentralSquare to terminate this Agreement set forth herein, CentralSquare shall also have the right to terminate this Agreement upon thirty (30) day’s prior written notice and cancel any unfulfilled portion of it by written notice to Customer due to Customer’s failure to comply with any material terms or conditions of this Agreement, or in other cases if: (i) Customer becomes bankrupt or insolvent or enters into any arrangement or composition with its creditors or if a receiver is appointed to direct the business of Customer, or (ii) Customer sells or assigns its rights, duties or obligations under this Agreement to any person or entity, in whole or in part, whether by assignment, merger, transfer or assets, sale of stock, operation of law or otherwise, without the express written permission of CentralSquare or (iii) upon Customer’s breach of the License or confidentiality and nondisclosure provisions contained herein, or (iv) upon a violation of CentralSquare’s proprietary rights hereunder. The termination of this Agreement shall automatically terminate and extinguish the License. CentralSquare may exercise any rights available to it under Minnesota State law to terminate for cause upon the failure of Customer to comply with the terms and conditions of this Agreement; provided that 135 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 9 Copyright © 2020 All Rights Reserved CentralSquare shall give Customer written notice specifying Customer's failure and a reasonable opportunity for Customer to cure the defect. 6.2 By Customer for Cause Customer may terminate this Agreement for cause based upon the failure of CentralSquare to comply with any material terms and/or conditions of the Agreement, provided that Customer shall give CentralSquare thirty (30) days’ written notice specifying CentralSquare’s failure. If within thirty (30) days after receipt of such notice, CentralSquare shall not have either corrected such failure or, in the case of failure which cannot be corrected in thirty (30) days, begun in good faith to correct said failure and thereafter proceeded diligently to complete such correction, then Customer may, at its option, place CentralSquare in default and the Agreement shall terminate on the date specified in such notice. 6.3 Termination without Cause After the fifth anniversary of the System Go Live date, this Agreement and the Software license granted herein may be terminated by either party by providing notice one-hundred eighty (180) days prior to the date the next annual maintenance payment is due. 6.4 Post-Termination Obligations All provisions hereof relating to CentralSquare’s proprietary rights, confidentiality, non-disclosure and non-solicitation shall survive the termination or expiration of this Agreement. Any fees due as per Exhibit C: Payment Schedule for work completed prior to termination shall still be paid by Customer. In the event of termination of this Agreement prior to implementation of the CentralSquare Software, or termination due to Customer’s breach of CentralSquare’s intellectual property rights, the license to the CentralSquare Software granted under this Agreement shall also terminate and Customer shall remove all CentralSquare Software from its computer system and at CentralSquare’s direction, either return or destroy the Software and its associated Documentation. 7.0 Customer Responsibilities Customer shall provide one primary Project Manager to be the main point of contact for CentralSquare. Duties of the Project Manager are outlined in Exhibit A: Statement of Work. 7.1 Delivery Upon notice to Customer that the Software and Hardware is ready to be delivered, Customer shall ensure that personnel are available to receive Software and Hardware at the location designated for installation, at a date and time mutually agreed to by Customer and CentralSquare. 8.0 Miscellaneous 8.1 Force Majeure Neither party shall be responsible for failure to fulfill its obligations hereunder or liable for damages resulting from delay in Delivery or performance as a result of war, acts of terrorism, fire, strike, riot or insurrection, natural disaster, delay of carriers, governmental order or regulation, complete or partial 136 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 10 Copyright © 2020 All Rights Reserved shutdown of plant, unavailability of equipment or software from suppliers, default of a subcontractor or vendor (if such default arises out of causes beyond such party’s reasonable control), the actions or omissions of the other party or its employees or agents and/or other similar occurrences beyond the party’s reasonable control (an “Excusable Delay”). In the event of any such Excusable Delay, Delivery or performance shall be extended for a period of time as may be reasonably necessary to compensate for such delay. The party affected by an Excusable Delay hereunder, shall provide written notice to the other party of such delay as soon as reasonably possible. 8.2 Governing Law This Agreement and performance hereunder shall be governed by the law of the State of Minnesota, without giving effect to the principles of conflict of law of such state or international treaties. 8.3 Forum Selection The Parties hereby submit to the exclusive jurisdiction and venue of Minnesota state, or federal courts with respect to any action between the Parties relating to this Agreement. 8.4 Assignment This Agreement shall apply to, inure to the benefit of, and be binding upon the Parties hereto and upon their permitted successors in interest and permitted assigns. Customer may not assign, without the prior written consent of CentralSquare, which consent shall not be unreasonably withheld, Customer’s rights, duties or obligations under this Agreement to any person or entity, in whole or in part, whether by assignment, merger, transfer of assets, sale of stock, operation of law or otherwise, and any attempt to do so shall be deemed a material breach of this Agreement. 8.5 Notice Any notice provided pursuant to this Agreement, if specified to be in writing, shall be in writing and shall be deemed given (i) if by hand delivery, upon receipt hereof; (ii) if mailed, 7 days after deposit in the U.S. mails, postage prepaid, certified mail, return receipt requested. All notices shall be addressed to the Parties at the addresses set forth on the first page hereof. 8.6 Survival All provisions of this Agreement relating to proprietary rights, confidentiality, non-disclosure and to payment of fees by Customer shall survive the termination of this Agreement. 8.7 No Waiver The waiver or failure of either party to exercise any right in any respect provided for herein shall not be deemed a waiver of any further right hereunder. 8.8 Enforceability If for any reason a court of competent jurisdiction finds any provision of this Agreement, or portion thereof, to be unenforceable, that provision shall be enforced to the maximum extent permissible so as to affect the intent of the Parties, and the remainder of this Agreement shall continue in full force and 137 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 11 Copyright © 2020 All Rights Reserved effect. 8.9 Remedies Unless otherwise specified herein, the rights and remedies of the Parties set forth in this Agreement are not exclusive and are in addition to any other rights and remedies available at law or in equity. 8.10 Headings The headings of the sections of this Agreement are inserted for convenience only and shall not constitute a part hereof or affect in any way the meaning or interpretation of this Agreement. 8.11 No Third-Party Beneficiaries The Parties agree that this Agreement is for the benefit of the Parties hereto and is not intended to confer any rights or benefits on any third party, and that there are no third-party beneficiaries as to this Agreement or any part or specific provision of this Agreement. 8.12 Limitation of Actions No action, regardless of form, arising out of or relating to this Agreement or the subject matter hereof may be brought by either party more than two (2) years after the cause of action has initially arisen, with the exception of either Party’s breach of its confidentiality or non-disclosure obligations herein or Customer’s violation of CentralSquare’s proprietary rights in the Software or any other software owned or licensed by CentralSquare. 8.13 Taxes Customer shall, in addition to the payments required hereunder, pay all applicable sales, use, transfer or other taxes and all duties, whether international, national, state or local, however designated, which are levied or imposed by reason of the transactions contemplated hereby, excluding, however, income taxes on net profits which may be levied against CentralSquare. Customer shall reimburse CentralSquare for the amount of any such taxes or duties paid or accrued directly by CentralSquare as a result of this transaction. If Customer is a tax-exempt organization, Customer will provide CentralSquare with documentation required by the taxing authority to support such exemption at the time of Execution of this Agreement. 8.14 Non-Discrimination CentralSquare agrees to abide by the requirements of the following as applicable: Title VI of the Civil Rights Act of 1964 and Title VII of the Civil Rights Act of 1964, as amended by the Equal Employment Opportunity Act of 1972, Federal Executive Order 11246 as amended, the Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran's Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, the Fair Housing Act of 1968 as amended, and CentralSquare agrees to abide by the requirements of the Americans with Disabilities Act of 1990. CentralSquare agrees not to discriminate in its employment practices, and will render services under this Agreement without regard to race, color, religion, sex, national origin, veteran status, political affiliation, disabilities, or because of an individual's sexual orientation. Any act of discrimination committed by CentralSquare, or failure to comply with these obligations when applicable shall be grounds for termination of this 138 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 12 Copyright © 2020 All Rights Reserved Agreement. 8.15 Change Orders Change orders and out-of-scope work will be defined by written agreement. 8.16 Cooperative Purchasing The parties agree that other public entities within the Customer’s home State may use this Agreement, subject to CentralSquare approval, as a purchasing vehicle for CentralSquare’s Software and Services. Certain terms and conditions specific to this Agreement shall be negotiated separately with such agencies, including: Pricing, Payment Terms, and System Acceptance. Each such agreement shall be fully independent of the other and this Agreement and Client shall not be a party to any such other agreements. A separate Statement of Work and Project Schedule will be developed for the applicable project, and a separate Software Support Agreement, or other ancillary agreements as required for the respective agency’s project scope will be entered into with the respective agency. 8.17 Entire Agreement This Agreement, and any Exhibits specifically incorporated therein by reference, constitutes the entire agreement between the Parties with respect to the subject matter. These documents supersede and merge all previous proposals of sale, communications, representations, understandings and agreements, whether oral or written, between the Parties with respect to the subject hereof. This Agreement may not be modified except by a writing subscribed to by authorized representatives of both Parties. This Agreement may be executed in any number of identical counterparts, and each such counterpart shall be deemed a duplicate original thereof. 9.0 Definitions (a) Documentation: All written, electronic, or recorded end user and system administrator documentation and functional descriptions therein that describe the uses, features, and functional capabilities of the System, and that are published or provided to Customer by CentralSquare. (b) Executable Object Code: Software code which has been compiled for use by the computer and is no longer directly readable or modifiable by humans. (c) Execution of Agreement: Date Agreement is signed by all enumerated Parties. (d) Hardware: All hardware, equipment, and other tangible non-Software items supplied to Customer by CentralSquare under this Agreement. (e) Go Live: The use of the System as a live, non-test-bed system. This can be exhibited by events such as the completion of the first real-world booking, the taking of the first real-world call for service, the entry of the first real-world case report, or a similar event dealing with real- world use. 139 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 13 Copyright © 2020 All Rights Reserved (f) Software: Any computer programs in object code form and any updates, enhancements, modifications, revisions, additions, replacements or conversions thereof owned by CentralSquare and set forth or identified in Exhibit B: Pricing Detail or subsequently licensed to Customer. Software specifically excludes any Third-Party Software. (g) Server Hardware: All hardware, equipment, and other tangible non-Software items supplied to Customer by CentralSquare under this Agreement listed as “Server Hardware” in Exhibit B: Pricing Detail. (h) Services: All project management, training, data conversion, and other services to be provided by CentralSquare under this Agreement. (i) SSH: Secure Shell. A cryptographic protocol for securing data which it transmitted over an insecure network. (j) System: The Software, Hardware, and Services to be purchased, developed, licensed, supplied, installed, configured, or implemented by CentralSquare under this Agreement. (k) Third-Party Software: Any software to be supplied by CentralSquare under this agreement that is purchased or licensed from any source external to CentralSquare for use with or integration into the System. 140 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 14 Copyright © 2020 All Rights Reserved EACH PARTY’S ACCEPTANCE HEREOF IS EXPRESSLY LIMITED TO THE TERMS OF THIS AGREEMENT, INCLUDING ITS EXHIBITS, AND NO DIFFERENT OR ADDITIONAL TERMS CONTAINED IN ANY PURCHASE ORDER, CONFIRMATION OR OTHER WRITING SHALL HAVE ANY FORCE OR EFFECT UNLESS EXPRESSLY AGREED TO IN WRITING BY THE PARTIES. St. Anthony Police Department Signer’s Name: _________________________________ Signer’s Title: __________________________________ Signature Date CentralSquare Technologies, LLC Signer’s Name: _________________________ Signer’s Title: __________________________ Signature Date 141 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 15 Copyright © 2020 All Rights Reserved Exhibit A: Statement of Work CentralSquare will provide Software, Hardware and Services substantially similar to those outlined below, in the quantities specified in Exhibit B: Pricing Detail. Successful implementation and use of the software, hardware and services outlined herein are dependent upon the following: 1) the CentralSquare “SOFTWARE LICENSE AND SERVICE AGREEMENT” remaining in good standing with Ramsey County Sheriff’s Office, MN (hereinafter referred to as “Primary Agency”); and 2) Customer maintaining access and permission to use the CentralSquare System purchased by Primary Agency. 1.0 Software The software detailed in the following sections includes, but is not limited to, the listed functionality. Pro Suite Base • Operating system software • Database software • Master name index • Master address index • Master vehicle index • Secure intra-Customer messaging • Configurable dashboard • Web address links • No duplicate data entry • Authentication Administration (Core) • Equipment • Fleet Management • Inventory Management • Purchase Requisitions • Service Dogs • Policy Manual • Full audit trail • Custom Forms Administration – Agency Site License • Allows Customer to access and use Primary Agency’s CentralSquare Administration system Note: Many items are configurable by agency. All other configuration must be agreed upon between Customer and Primary Agency. Mobile Core • Grants access to the CentralSquare Mobile application 142 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 16 Copyright © 2020 All Rights Reserved Mobile Accident Reporting • Driver’s license and vehicle registration scanning • Automated NCIC driver’s license and registration queries • Prefill from NCIC return (for agency State only) • Paper accident report creation and printing • Case report association Mobile Pro eCitations • Off-line operation • Driver’s license and vehicle registration scanning • Case report association • Automated NCIC driver’s license and registration queries • Prefill from NCIC return (for agency State only) • Paper ticket creation and printing Mobile Records • Cases • Warrants • Master index access (including mug shots and alerts) Personnel (Core) • Personnel Log • Full audit trail Personnel (Advanced) • Commendations • Disciplinary Actions • Positions • Promotions • Service History • Training • Citizen Feedback Personnel – Agency Site Licenses • Allows Customer to access and use Primary Agency’s CentralSquare Personnel system Note: Many items are configurable by agency. All other configuration must be agreed upon between Customer and Primary Agency. 143 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 17 Copyright © 2020 All Rights Reserved Records (Core) • Case Reports • NIBRS/UCR Submission • Master Record Notes • Protection Orders • Warrants • Juvenile Referral List • Pawn Property • Pistol Permits • Sex Offenders • Full audit trail Records (Advanced) • Field Identifications • Expungement • Intelligence Cases • Investigative Leads • Form Requirements • Tow Calls • Bicycle Registrations • Parking Tickets • Custom Forms Records - Agency Site License • Allows Customer to access and use Primary Agency’s CentralSquare Records system Note: Workflow and personnel related items are configurable by agency. All other configuration must be agreed upon between Customer and Primary Agency. Reporting (Core) • Pre-defined reports • Custom reports • Ad-hoc reports • Drag and drop report building • Export to PDF, XLS, XML, TXT • Custom data filters • Statistical analysis • Scheduled reports • COMSTAT compatible • Emailed reports Citizen Reporting • Notification of report submissions • Standard incident/compliant types • Google address verification • Customizable user disclaimer page 144 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 18 Copyright © 2020 All Rights Reserved 1.1 Interfaces All costs related to CentralSquare’s implementation of the following interfaces is represented in Exhibit B: Pricing Detail. Customer shall contact all interface third-party vendors notifying them about their integration to CentralSquare Suite. Any third-party costs or charges incurred related to the implementation of the following interfaces will be the responsibility of Customer. Any interfaces that cannot be deployed as part of System go-live due to Customer or a third-party vendor not being ready for deployment shall not delay Software or Hardware Acceptance. Customer shall not allow any party, other than CentralSquare, to add, update, or delete database records or file system objects directly to or on the server or database except as provided for in the CentralSquare Documentation. CentralSquare backend server software is wholly managed by CentralSquare and the Customer shall not attempt to access it, except as provided in the CentralSquare Documentation. Customer shall not cause any software except the Software provided under this Agreement to be installed on or executed on the Server Hardware. Refer to Exhibit A: Statement of Work: 3.2 Implementation Process overview for interface implementation information. Standard Interfaces The following are sold as standard interfaces. There will be no software modifications or changes to these standard interfaces: Pro Suite – Additional Agency CJDN/NCIC Interface This interface allows for additional agencies on the same system, other than Customer, to access and use the NCIC functionality described in original Statement of Work for Ramsey County Sheriff’s Office, MN. Pro Suite – Time Synchronization Interface This is a one-way interface that uses NTP to keep all CentralSquare server’s clocks in sync. Records – TriTech CAD Interface (Import) This is a one-way interface from TriTech's Inform CAD to CS Records Pro. CS Pro receives TriTech's Inform CAD incident data for the Customer that is used to populate the appropriate CAD tables in CS Pro Suite. The CAD data is sent from TriTech as XML files to a shared network location and is used to create Case Reports in Records. The agency will identify the data from TriTech Inform CAD for import into Records, which will include incident location, disposition, date, time, incident code, assigned unit times, primary officer, names, and vehicle data. This information, along with case number, will be sent from TriTech Inform CAD to populate the appropriate incident report fields in Records. TriTech will trigger the interface to export this CAD data upon applicable unit dispatch, enroute, on-scene and cleared times. Records will import each XML file as the call progresses, updating the case accordingly. 145 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 19 Copyright © 2020 All Rights Reserved 1.2 Data Conversion CentralSquare will provide data conversion services from one (1) of Customer’s current software database sources to one (1) CentralSquare database module. For example, Customer’s current CAD database will be converted to CentralSquare CAD. The contents of the data conversion will be determined by the Data Conversion Specification documents. CentralSquare will provide data conversion services for Customer’s current GIS map data and from Customer’s current software database vendors to CentralSquare software. The contents of the data conversion will be determined by the Data Conversion Specification and GIS Specification documents. The listed data conversion services and their associated costs are based on CentralSquare's understanding of Customer's needs and current system. Any modules not explicitly listed in this section are not a part of the current project scope and will not be included in implementation. If additional module conversions are required, each one will come at an additional cost based on the scope of the work required for each. Customer shall work with its existing vendors to obtain unencrypted data for conversion in one of the following compatible formats: (a) MS SQL .bak files with database version and credential information from MSSQL Server 2008R2 or newer (b) MySQL .dump or .sql files with database version and credential information (c) PostgreSQL .sql files with database version and credential information (d) MS Access 2003 or newer .mdb files (e) CSV files with column headers and relationship mapping documentation (f) Oracle 10g or newer backup files LETG Administration Data will be converted into the CentralSquare Administration module from the LETG database and data will be provided in one of the formats listed above. Data will be in a form substantially similar to that of the provided. LETG Personnel Data will be converted into the CentralSquare Personnel module from the LETG database and data will be provided in one of the formats listed above. Data will be in a form substantially similar to that of the provided. LETG RMS Records Data will be converted into the CentralSquare Records module from the LETG database and data will be provided in one of the formats listed above. Data will be in a form substantially similar to that of the provided. 2.0 Services 146 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 20 Copyright © 2020 All Rights Reserved 2.1 Project Management Customer Project Manager Customer shall provide one primary Project Manager to be the main point of contact for CentralSquare. A single, dedicated Project Manager will be assigned to manage the project for all Customers included in this installation. Customer will identify a CentralSquare Build Team. With assistance from CentralSquare Implementation Analysts, Customer’s Build Team is responsible for the configuration of CentralSquare software. The Build Team should expect to devote 10-20% of each week of implementation to CentralSquare configuration work. Customer’s Project Manager and Build Team will work within standard business hours (7:00 AM CST to 6:00 PM CST, Monday through Friday) to enable mutual availability to work with CentralSquare on configuration and project activities. 2.1.1.1 Customer’s Dedicated Project Manager Responsibilities 1. Have the authority to speak for Customer from a project perspective. 2. Designate people responsible for specific roles as needed, examples below: (a) Module Subject Matter Experts (SMEs) (b) Hardware Project Manager (c) CentralSquare Build Team Members (d) Data Conversion Review Team Members (e) Interface points of contact at Customer (assigned per interface) 3. Involve Customer decision makers when needed 4. Escalate issues to the CentralSquare project manager 5. Eliminate roadblocks for completing project on schedule 6. Sign various project documents and ensuring signoff documents and deliverables are provided to CentralSquare project manager in a timely manner 7. Organize training schedules, training rooms, and training equipment 8. Provide real world scenarios for testing and review CentralSquare Project Manager and Project Team From the start of the project, a CentralSquare project manager will work with Customer as the single point of contact for implementation of the CentralSquare Suite system. The project manager will develop and manage the implementation schedule and will coordinate with Customer to keep the project on track and on schedule. The project manager will conduct weekly status meetings to provide Customer with project updates. The CentralSquare project team, under the direction of the project manager, will visit pertinent areas of Customer and will meet with key Customer personnel to understand Customer’s operational needs and 147 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 21 Copyright © 2020 All Rights Reserved business rules. Team members will observe Customer’s daily operations first-hand and use that information to identify how the CentralSquare Suite system would best be configured to match and enhance Customer’s workflows. The project team will train Customer system administrators on configuration options and code table setup. 2.2 Implementation Process Overview CentralSquare uses a multi-phase approach to ensure a successful implementation for each Customer. Trained and experienced members of the CentralSquare implementation team move through the process with Customers to ensure successful outcomes. Timelines will be discussed with Customer’s project manager and will be mutually agreed upon to ensure a successful Go Live. Kickoff Meeting Upon contract signature, a kickoff meeting is scheduled to initiate the implementation process, setting up a statement of work, server installations and scheduling the Business Practice Review (BPR). Business Practice Review During this meeting, the CentralSquare project team works with Customer’s build team and will demo CentralSquare Suite modules and guide the agency on their configuration tasks. 2.2.2.1 Configuration Customer plays a large part in the configuration and setup of the final system. Configuration of CentralSquare software is guided by Consultants, via remote online sessions, but is considered a Customer responsibility to complete. 2.2.2.2 Data Conversion Data not contained in systems listed in Exhibit A: Statement of Work: 1.2 Data Conversion will not be converted. Code tables, data mapping, and other system configuration will be entered by Customer with the assistance of a CentralSquare Consultant. Code tables will not be part of the converted data. A major part of data conversion is review of data that has been converted to CentralSquare software. Customer plays a key role in this data review. A thorough data conversion review by Customer is imperative for an effective and organized CentralSquare software Go Live. Customer should expect to devote 10-20% of each week of the data conversion process to CentralSquare configuration work. Each module converted will require participation of SMEs. 2.2.2.3 Interfaces See Exhibit A: Statement of Work: 1.1 Interfaces for a list of included interfaces. Customer tasks related to interfaces will start immediately after the initial CentralSquare kickoff meeting. Customer will set up conference calls with CentralSquare and each interface vendor within two weeks of contract signing or one week of kickoff call. Interfaces to and from CentralSquare software are created and tested internally before being available for Customer testing. Customer is responsible for initiating and facilitating the relationship(s) between CentralSquare and the third-party interface vendor(s). CentralSquare software interface specifications must be clearly defined in the Interface One Sheet or 148 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 22 Copyright © 2020 All Rights Reserved Interface Specifications Document. If applicable, each interface will be thoroughly tested by Customer before Go Live. Final System Review Throughout the project, implementation analysts from CentralSquare will schedule sessions with Customer’s Build Team and end users to review any questions or concerns. Train-the-Trainer and/or End User Training CentralSquare offers several options for end user training. All of the training options provide hands-on use of the software with real-world examples. Class sizes are limited to ensure that each individual has sufficient time to practice using the system. When the go live date arrives, users are well-prepared to begin using the new software. Go Live CentralSquare provides remote support the day that the new system goes live. Any questions that arise are addressed immediately by the team, ensuring that the first day(s) using the new system goes smoothly. Software Acceptance Customer acknowledges that the Software shall be deemed accepted on the date of delivery. In the event that a Customer notifies CentralSquare of a material non-conformity in the Software as compared with the Statement of Work, CentralSquare shall use commercially reasonable efforts to correct the reported non-conformity in accordance with the support provisions set forth in Exhibit D: Maintenance Agreement. Hardware Acceptance Customer acknowledges that the Hardware shall be deemed accepted on the date of delivery. In the event that a Customer notifies CentralSquare of a material non-conformity in the Hardware as compared with the Statement of Work, CentralSquare shall use commercially reasonable efforts to correct the reported non-conformity. 2.3 Training and Go Live Support Training CentralSquare staff will provide for remote training. 2.3.1.1 System Configuration and Training The first portion of training will be performed by the CentralSquare project team. Team members will train and guide Customer’s Build Team in configuring the CentralSquare Suite system, setting up and maintaining code tables, managing users and user rights, among other options. Through CentralSquare- guided configuration of the system, the Build Team becomes well versed in the CentralSquare software system administration. 2.3.1.2 Train-the-Trainer and/or End User Training Instructors will conduct detailed courses for each of Customer’s user groups (such as dispatchers or officers). The content of each course will be tailored to the features and functionality in CentralSquare software that each group needs to know and use. 149 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 23 Copyright © 2020 All Rights Reserved Training Resources Training will be scheduled within standard business hours (7:00 AM CST to 6:00 PM CST, Monday through Friday). The training facilities and equipment will be provided by Customer based on the following: 2.3.2.1 Instructor Resources 1. One (1) computer with a network connection 2. Most recent CentralSquare Suite version installed and tested (includes login) 3. Two (2) projectors and two (2) screens set up and tested 4. One (1) podium or desk for Instructor 2.3.2.2 Trainee Resources 1. Five (5) to ten (10) computers with network connections two (2) monitors required (three (3) monitors are suggested) 2. One (1) supervisor will attend every class to address policy questions 3. No more than ten (10) trainees in each class 4. Most recent CentralSquare Suite version installed and tested (includes login) 5. All third-party devices (i.e., printers, scanners, barcode reader, mugshot camera) connected and tested Go Live Support CentralSquare staff will assist users with questions that arise during Go Live and will reinforce skills learned during the training sessions. CentralSquare staff will be remote for Go Live. 150 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 24 Copyright © 2020 All Rights Reserved Exhibit B: Pricing Detail WHAT SOFTWARE IS INCLUDED? ST. ANTHONY POLICE PRODUCT NAME QUANTITY UNIT PRICE DISCOUNT TOTAL Administration PS Pro Core (Agency Site License) License Fee 1 805.02 - 342.12 462.90 Mobile PS Pro Accident Reporting License Fee 9 250.01 - 956.25 1,293.81 Mobile PS Pro eCitations License Fee 9 350.01 - 1,338.75 1,811.33 Mobile PS Pro NCIC License Fee 9 0.00 - 0.00 0.00 Mobile PS Pro Records License Fee 9 950.02 - 3,633.75 4,916.46 Personnel PS Pro Advanced (Agency Site License) License Fee 1 2,169.05 - 921.82 1,247.23 Personnel PS Pro Core (Agency Site License) License Fee 1 0.00 - 0.00 0.00 PS Pro Additional Agency CJDN/NCIC Interface License Fee 1 2,499.96 - 0.00 2,499.96 Records PS Pro Advanced (Agency Site License) License Fee 1 2,300.06 - 977.50 1,322.56 Records PS Pro Core (Agency Site License) License Fee 1 6,900.17 - 2,932.50 3,967.67 Records PS Pro eCitations State-Specific Form License Fee 1 5,000.13 - 2,125.00 2,875.13 Records PS Pro TriTech CAD Interface (Import) License Fee 1 30,000.75 - 12,750.00 17,250.75 Software Subtotal 63,625.49 USD Discount - 25,977.69 USD Software Total 37,647.80 USD SOFTWARE SUMMARY Software Subtotal 63,625.49 USD Software Discount - 25,977.69 USD Software Total 37,647.80 USD WHAT SERVICES ARE INCLUDED? SERVICES DESCRIPTION TOTAL Data Conversion - LETG Administration 937.50 Data Conversion - LETG Personnel 937.50 Data Conversion - LETG RMS 1,875.00 PS Pro Configuration and BPR 6,550.00 PS Pro Go-Live Support 10,550.00 151 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 25 Copyright © 2020 All Rights Reserved PS Pro Project Management Services 8,470.29 PS Pro Training Services 6,550.00 Services Subtotal 35,870.29 USD Discount - 13,553.14 USD Services Total 22,317.15 USD SERVICES SUMMARY Services Subtotal 35,870.29 USD Services Discount - 13,553.14 USD Services Total 22,317.15 USD WHAT HARDWARE IS INCLUDED? SERVERS PRODUCT NAME QUANTITY UNIT PRICE TOTAL PS Pro Server Upgrade Hardware 1 4,106.25 4,106.25 Hardware Total 4,106.25 USD HARDWARE SUMMARY Hardware Total 4,927.50 USD QUOTE SUMMARY Software Subtotal 63,625.49 USD Services Subtotal 35,870.29 USD Hardware Subtotal 4,927.50 USD Quote Subtotal 103,602.03 USD 152 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 26 Copyright © 2020 All Rights Reserved Discount - 39,530.83 USD Quote Total 64,071.20 USD WHAT ARE THE RECURRING FEES? TYPE AMOUNT FIRST YEAR MAINTENANCE TOTAL 10,428.84 FIRST YEAR SUBSCRIPTION TOTAL 0.00 153 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 27 Copyright © 2020 All Rights Reserved Exhibit C: Payment Schedule The total amount of this contract is $64,071.20. Customer must pay all applicable support fees for its existing LETG system up to the date of Go Live for the CentralSquare software in order to receive the upgrade discount. The amounts due under this contract are as follows: Upon contract execution 100% Commencing one year after the System reaches “Go Live,” an annual maintenance fee of $10,428.84 will be due. Thereafter, the annual maintenance fee shall increase by an amount not to exceed 5% from the prior year. These amounts do not include any taxes. See Agreement section 8.13 Taxes for more information. 154 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 28 Copyright © 2020 All Rights Reserved Exhibit D: Maintenance Agreement 1.0 Term The initial term of annual Maintenance under this Exhibit D begins on the date of Go Live and ends twelve (12) months thereafter. The fee for the initial term is included as a line item in the pricing set forth in Exhibit B: Pricing Detail. Maintenance is renewable on an annual basis upon payment of the applicable maintenance and support fee. CentralSquare will invoice Customer prior to the end of each annual maintenance term. 2.0 Software Updates While this Agreement remains in full force and effect, CentralSquare will maintain the Software by providing software updates and/or enhancements to Customer. All software updates provided to Customer by CentralSquare pursuant to the terms of this Agreement shall be subject to the terms and conditions of Section 2.0 License of this Agreement. CentralSquare will install software updates remotely. Customer is responsible for guaranteeing that sufficient, capable personnel that possess the appropriate technology skills and public safety knowledge are available during the maintenance window. All updates will occur during normal business hours. Normal business hours are defined as: 08:00-17:00 CT. Software updates are offered in the following time slots: 08:00-10:00 CST, 10:00-12:00 CST, 13:00-15:00 CST. CentralSquare Technologies will work with the Customer to schedule an agreeable time to occur during these time slots. 2.1 Included Updates Updates will be provided on an as-available basis and include the items listed below: 1. Bug fixes; 2. Enhancements to products licensed by Customer under this Agreement; 2.2 Not-Included Updates Updates do not include: 1. Platform extensions including product extensions to different hardware platforms, different windowing system platforms, or different operating system platforms 2. New functions such as new modules, components, products, or applications. 3.0 Hardware Updates Server Hardware updates consist of different types of hardware changes ranging from hardware replacement (such as replacing a hard disk), to hardware additions and hardware updates. Server Hardware updates require physical access to the servers. Customer is responsible for guaranteeing that sufficient, capable personnel that possess the appropriate technology skills and public safety knowledge are available during the maintenance window. All updates will occur during normal business hours. Normal business hours are defined as: 08:00-17:00 CT. Hardware updates are offered in the following time slots: 08:00-10:00 CST, 10:00-12:00 CST, 13:00-15:00 CST. CentralSquare Technologies will work with 155 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 29 Copyright © 2020 All Rights Reserved the Customer to schedule an agreeable time to occur during these time slots. 4.0 Support 4.1 General Support CentralSquare shall provide phone and email support for the Software licensed under this agreement and shall maintain a support center database to track any reported issues. No support will be provided for Software more than two versions back from the most recently released version. Support does not include custom programming services or training. Support is available 24 hours a day, seven days a week for CentralSquare Suite customers. 4.2 Remote Support The BeyondTrust/Bomgar and/or SecureLink remote support solutions shall be the method of remote access to customer systems and/or data. These solutions meet all requirements as contained in Section 5.5.6 of the FBI CJIS Security Policy (Remote Access). Use of either of these solutions enable customer agencies to remain CJIS compliant for purposes of FBI and/or state regulatory agency audits. VPN usage to connect to customer environments is prohibited. If previously contractually mandated, all costs associated with CentralSquare’s use of any technological device to mitigate against the risk of such connection shall be the responsibility of Customer. This includes but is not limited to jumpboxes, virtual machines, etc. Any access to Customer’s system and/or data shall be through the use of CentralSquare’s unique user SSO credentials, and all such access must be capable of being logged in accordance with FBI CJIS Security Policy. 4.3 Server Hardware Maintenance CentralSquare will maintain the Server Hardware necessary to host the Software. This does not include any hardware except the CentralSquare Technologies’ supplied Server Hardware. “Server Hardware Maintenance” is defined as ensuring the operating system and/or applications as installed are current and up to date. A standby server is available for purchase by customer. This server replicates the production environment and is available to the customer for use in the event of a hardware and/or software failure of the production server. The training server is similar to the production server but it is not a mirror image of same. The training server cannot be utilized as a production server or other means to support the agency with respect to the Pro application and/or interfaces thereto in the event of a hardware failure of the production server. In the event of a hardware and/or software failure, if the customer does not purchase a standby server, the customer acknowledges that the customer will be down for an extended period of time which could include, but not be limited to, an extended period of time while replacement hardware and/or software is attained and/or configured for use. 156 Pro Suite Contract Confidential and Proprietary CentralSquare Technologies, LLC | 30 Copyright © 2020 All Rights Reserved 4.4 Customer Responsibilities Access to Premises Customer shall provide CentralSquare with reasonable and timely access to the sites and personnel necessary for CentralSquare to perform its obligations under this Agreement. CentralSquare Server Access Customer will ensure that all CentralSquare Server Hardware are directly network accessible to CentralSquare at all times via SSH. There shall be no additional authorization or equipment required except as requested by CentralSquare. The persistent SSH secured service connection is mandatory and necessary for the proper functionality of the managed server component and/or the Pro application by the CentralSquare Technologies DevOps team. This connection is only utilized by CentralSquare Technologies’ CJIS-compliant employees for purposes that include but are not limited to, contractually mandated backups, installation of major and minor software releases and/or execution of the managed service component of the Agreement. Network Configuration Notification Requirements Customer shall notify CentralSquare regarding all updates to Customer’s network configuration, firewall changes, and IP address updates with a minimum twenty-four (24) hour notice prior to implementation of such changes. System Administrator Customer is responsible for naming one or more System Administrators to serve as a primary point of contact between Customer and CentralSquare. At least one System Administrator must be available at all times. Customer will ensure that the System Administrators possesses the appropriate technology and public safety knowledge and skills to perform this role sufficiently. Security Customer is responsible for providing all physical security. The customer is responsible for securing their network. System Updates Customer shall work in good faith to allow CentralSquare to install System updates as requested by CentralSquare. 157 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 21-095 A RESOLUTION APPROVING THE SOFTWARE LICENSE AND SERVICE AGREEMENT FOR THE POLICE RECORDS MANAGEMENT SYSTEM AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT WHEREAS, the City of Saint Anthony Village agrees to partner with CentralSquare Technologies LLC; in providing software, hardware and services for police records management; WHEREAS, the City Manager is authorized to sign the Agreement between CentralSquare Technologies and the City of St. Anthony for police records management on behalf of the City of St. Anthony. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Saint Anthony Village hereby approves the agreement between CentralSquare Technologies LLC and the City of St. Anthony Village and authorizes the City Manager to execute that contract. Adopted this 14th day of December, 2021. ______________________________________ Randy Stille, Mayor ATTEST:____________________________ City Clerk Review for Administration: _____________________________________ Charlie Yunker, City Manager 158 REQUEST FOR COUNCIL CONSIDERATION To:Saint Anthony Village City Council From:Charlie Yunker, City Manager Date:December 14, 2021 City Council Meeting Resolution:Ratifying the 2021-2024 Agreement between the International Association of Fire Fighters, Local 3486 Representing the Saint Anthony Fire Department Employees and the City of Saint Anthony Village BACKGROUND In front of you this evening is a resolution ratifying the contract agreement with the fire union. This is a three (3) year contract with the St. Anthony Fire Department’s employees. Cost of Living Adjustment (COLA) is set for the first two years with a reopener for wages only in the third year. Health insurance premium changes will continue to be split equally between City and employees. The union requested adjustments to the longevity scale to ensure that all positions were at a comparable level to the department’s peers. The City has worked with the union on a minor adjustment to the longevity scale which had been unchanged for several years. Summary of changes in the contract terms: Wages:2022 2023 2024 COLA 3.0%3.0%Reopener Longevity:Effective Years of Service Frequency Amount Five (5) Years But Less Than Ten (10)/Month $75.00 Ten (10) Years But Less Than Fifteen (15)/Month $115.00 Fifteen (15) Years But Less Than Twenty (20)/Month $130.00 Twenty (20) Years Or More /Month $150.00 Holidays: Annual floating holiday was replaced with Indigenous Peoples Day on the 2nd Monday of October RECOMMENDATION Staff recommends approval of ratifying the 2021-2024 Agreement between the International Association of Fire Fighters, Local 3486 Representing the Saint Anthony Fire Department Employees and the City of Saint Anthony Village 159 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 21-096 A RESOLUTION RATIFYING THE 2022 AGREEMENT BETWEEN THE INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS, LOCAL 3486 REPRESENTING THE ST. ANTHONY FIRE DEPARTMENT EMPLOYEES AND THE CITY OF ST. ANTHONY VILLAGE. BE IT RESOLVED, that the 2022 Agreement between the International Association of Fire Fighters, Local 3486 Representing the St. Anthony Fire Department Employees and the City of St. Anthony Village is hereby ratified. The Mayor and City Manager are authorized to execute the Agreement on behalf of the City. Adopted this 14th day of December, 2021. _________________________________ Randy Stille, Mayor ATTEST: _________________________ City Clerk Reviewed for administration: _________________________________ Charlie Yunker, City Manager 160 REQUEST FOR COUNCIL CONSIDERATION To:Saint Anthony Village City Council From:Charlie Yunker, City Manager Date:December 14, 2021 City Council Meeting Resolution:Ratifying the 2021-2024 Agreement between the Law Enforcement Labor Services, Inc. #186 Local Representing the Saint Anthony Police Department Licensed Employees and the City of Saint Anthony Village BACKGROUND In front of you this evening is a resolution ratifying the contract agreement with the police union. This is a three (3) year contract with the St. Anthony Police Department’s employees. Cost of Living Adjustment (COLA) is set for the first two years with a reopener for wages only in the third year. Health insurance premium changes will continue to be split equally between City and employees. The union requested adjustments to the longevity scale to ensure that all positions were at a comparable level to the department’s peers. The City has worked with the union over a number of contracts to align the longevity scale with the department’s peers, and this is a continuation of that effort. Summary of changes in the contract terms: Wages:2022 2023 2024 COLA 3.0%3.0%Reopener Longevity: 2022 2023 2024 % of Base Pay Frequency Five (5) years After four (4) years After four (4) years 3.00%/month Ten (10) years After nine (9) years After eight (8) years 5.00%/month Fifteen (15) years After thirteen (13) years After twelve (12) years 7.00%/month Twenty (20) years or more After sixteen (16) years After sixteen (16) years 9.00%/month Holidays: Annual floating holiday was replaced with Indigenous Peoples Day on the 2nd Monday of October RECOMMENDATION Staff recommends approval ratifying the 2021-2024 Agreement between the Law Enforcement Labor Services, Inc. #186 Local Representing the Saint Anthony Police Department Licensed Employees and the City of Saint Anthony Village 161 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 21-097 A RESOLUTION RATIFYING THE 2022 AGREEMENT BETWEEN THE LAW ENFORCEMENT LABOR SERVICES, INC. #186 LOCAL REPRESENTING THE ST. ANTHONY POLICE DEPARTMENT LICENSED EMPLOYEES AND THE CITY OF ST. ANTHONY VILLAGE. BE IT RESOLVED, that the 2022 Agreement between the Law Enforcement Labor Services, Inc., Local #186 representing the St. Anthony Police Department Licensed Employees, and the City of St. Anthony Village is hereby ratified. The Mayor and City Manager are authorized to execute the Agreement on behalf of the City. Adopted this 14th day of December, 2021. _________________________________ Randy Stille, Mayor ATTEST: _________________________ City Clerk Reviewed for administration: _________________________________ Charlie Yunker, City Manager 162 REQUEST FOR COUNCIL CONSIDERATION To:Saint Anthony Village City Council From:Charlie Yunker, City Manager Date:December 14, 2021 City Council Meeting Resolution:Ratifying the 2021-2024 Agreement between the International Union of Operating Engineers Local No. 49 AFL-CIO Representing the Saint Anthony Public Works Department Employees and the City of Saint Anthony Village BACKGROUND In front of you this evening is a resolution ratifying the contract agreement with the public works union. This is a three (3) year contract with the St. Anthony Public Works Department’s employees. Cost of Living Adjustment (COLA) is set for the first two years with a reopener for wages only in the third year. Health insurance premium changes will be split equally between City and employees. The union requested additional market adjustments to ensure that all positions were at a comparable level to the department’s peers. Management compared the current wages to peer cities and found the request to be justified, and appropriate market adjustments were made. The union also agreed to implement a step system to the Crew Leader positions to help the city absorb wage increases in the future as those positions change over due to anticipated retirements. Summary of changes in the contract terms: Wages: 2022 2023 2024 Market Adjustments: 2022 2023 COLA 3.0%3.0%Reopener Maintenance Worker $.50 $.50 Water And Sewer $.25 $.25 Maintenance Worker III (HEO)$.50 $.50 Streets and Parks Lead-Top Scale $1.50 $1.50 Water and Sewer Lead-Top Scale*$2.00 $2.00 Mechanic $1.50 $1.50 *New Water and Sewer Crew Leader category was created and step scale implemented for both lead positions Holidays: Annual floating holiday was replaced with Indigenous Peoples Day on the 2nd Monday of October RECOMMENDATION Staff recommends approval of ratifying the 2021-2024 Agreement between the International Union of Operating Engineers Local No. 49 AFL-CIO Representing the Saint Anthony Public Works Department Employees and the City of Saint Anthony Village 163 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 21-098 A RESOLUTION RATIFYING THE 2022 AGREEMENT BETWEEN THE INTERNATIONAL UNION OF OPERATING ENGINEERS LOCAL NO. 49 AFL-CIO REPRESENTING THE ST. ANTHONY PUBLIC WORKS DEPARTMENT EMPLOYEES AND THE CITY OF ST. ANTHONY VILLAGE. BE IT RESOLVED, that the 2022 Agreement between the International Union of Operating Engineers Local No. 49 AFL-CIO Representing the St. Anthony Public Works Department Employees and the City of St. Anthony Village is hereby ratified. The Mayor and City Manager are authorized to execute the Agreement on behalf of the City. Adopted this 14th day of December, 2021. _________________________________ Randy Stille, Mayor ATTEST: _________________________ City Clerk Reviewed for administration: _________________________________ Charlie Yunker, City Manager 164 REQUEST FOR COUNCIL CONSIDERATION To:Saint Anthony Village City Council From:Charlie Yunker, City Manager Date:December 14, 2021 City Council Meeting Resolution:Approving the 2022 Appointments to the Planning Commission and Appointing the Chair and Vice Chair of the Planning Commission BACKGROUND In front of you this evening is a resolution approving the 2022 appointments and appointing the Chair and Vice Chair to the planning commission. Planning Commission application information was advertised in the Fall 2021 Village Notes and on the City’s website. There are two (2) vacancies, and two (2) applications were received and all were interviewed by the Mayor and Council on November 15, 2021. The Mayor and City Council individually and city council then agreed by consensus on appointing Jennifer Gaveske and Brian Rude for a three year appointment along with appointing ______________________ as Chair and ______________________ as Vice Chair. RECOMMENDATION Staff recommends approval. 165 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 21-099 A RESOLUTION APPROVING THE 2022 APPOINTMENTS AND APPOINTING THE CHAIR AND VICE CHAIR TO THE PLANNING COMMISSION WHEREAS,the City Council conducted interviews for the 2022 appointments to the Planning Commission; and WHEREAS,the City Council recommended appointing Jennifer Gaveske and Brian Rude to the Planning Commission beginning January 1, 2022 for a three year term; and WHEREAS, in accordance with St. Anthony City Code §32.07, Planning Commission Bylaws, the City Council recommends appointing ______________________ as Chair and ______________________ as Vice Chair for the Planning Commission for 2022. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony Village hereby appoints Jennifer Gaveske and Brian Rude for 3 year terms and ______________________ as Chair and ______________________ as Vice Chair for the Planning Commission for 2022. Adopted this 14th day of December, 2021. _________________________________________ Randy Stille, Mayor ATTEST:____________________________ City Clerk Review for Administration: _________________________________________ Charlie Yunker, City Manager 166 REQUEST FOR COUNCIL CONSIDERATION To:Saint Anthony Village City Council From:Charlie Yunker, City Manager Date:December 14, 2021 City Council Meeting Resolution:Approving the 2022 Appointments to the Parks & Environmental Commission and Appointing the Chair and Vice Chair of the Parks & Environmental Commission BACKGROUND In front of you this evening is a resolution approving the 2022 appointments and appointing the Chair and Vice Chair to the Parks & Environmental commission. Parks & Environmental Commission application information was advertised in the Fall 2021 Village Notes and on the City’s website. There are three (3) vacancies, and two (2) applications were received and all were interviewed by the Mayor and Council on November 15, 2021. The City Council agreed by consensus to open applications for the remaining vacancy in early 2022 with a goal to appoint a member before the Commission’s first scheduled meeting in March, 2022. The Mayor and City Council individually and city council then agreed by consensus on appointing Therese Bordeau and Katie Godmare for a three year appointment along with appointing ______________________ as Chair and ______________________ as Vice Chair. RECOMMENDATION Staff recommends approval. 167 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 21-100 A RESOLUTION APPROVING THE 2022 APPOINTMENTS AND APPOINTING THE CHAIR AND VICE CHAIR TO THE PARKS AND ENVIRONEMNTAL COMMISSION WHEREAS,the City Council conducted interviews for the 2022 appointments to the Parks and Environmental Commission; and WHEREAS,the City Council recommended appointing Therese Bordeau and Katie Godmare to the Parks and Environmental Commission beginning January 1, 2022 for a three year term; and WHEREAS, in accordance with St. Anthony City Code §32.07, Parks and Environmental Commission Bylaws, the City Council recommends appointing ______________________ as Chair and ______________________ as Vice Chair for the Parks and Environmental Commission for 2022. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony Village hereby appoints Therese Bordeau and Katie Godmare for 3 year terms and ______________________ as Chair and ______________________ as Vice Chair for the Parks and Environmental Commission for 2022. Adopted this 14th day of December, 2021. _________________________________________ Randy Stille, Mayor ATTEST:____________________________ City Clerk Review for Administration: _________________________________________ Charlie Yunker, City Manager 168 TO: MAYOR AND COUNCIL MEMBERS FROM: SHELLY RUECKERT, FINANCE DIRECTOR SUBJECT: 2022 UTILITY RATES DATE: OCTOBER 26, 2021 The utility rates recommended herein for 2022 builds on the multi-year approach towards rate adjustments that began in 2012. The parameters used for adjusting rates are as follows: Align revenue sources with corresponding costs Provide transparency as to the basis of rates and rate adjustments Maintain a structural balanced operation Ensure that rates appropriately support the ability to: o Provide safe drinking water o Properly discharge sanitary sewer flows o Appropriately control and treat stormwater runoff Water Rates: As part of the annual rate adjustment process the water production and distribution costs are categorized as fixed in nature or usage driven. The 2022 budgeted water costs are comprised of $777,964 in fixed costs and $962,507 in usage driven costs, see Exhibit A’s summary below: OPERATING DEPRECIATION OVERALL FIXED 504,228 42% 273,735 50% 777,964 45% USAGE 687,492 58% 275,015 50% 962,507 55% 1,191,721 100% 548,750 100% 1,740,471 100% 169 The Multiyear approach to water rates includes the phase in of the flat fee which began in 2016. The transition process expected the usage rate growth to decelerate as flat fee was phased-in. Based on estimated actual results for 2021 and 2022 budgeted costs the proposed rates for 2022 are reflected below. Proposed 2022 water rates: 2021 2022 Per 1000 gallons Rates Rates $ Increase Water Tier I 3.13 3.19 .06 Water Tier II 3.30 3.37 .07 Water Tier III 3.63 3.70 .07 Water Tier IV 4.16 4.24 .08 Water Tier V 5.22 5.32 .10 Irrigation 4.16 4.24 .08 Quarterly flat fee 17.75 21.25 3.50 The above rates are projected to produce $1,285,431 in revenues assuming water consumption in 2022 returns to a normalized level versus the higher consumption levels seen in 2021. With a normalized consumption the operating income before depreciation is budgeted to be $103,373. The water budget is attached as Exhibit B. The recommendation’s impact on 2022 quarterly Water bills is reflected below: 170 Sewer Rates: As part of the annual rate adjustment process the sewer treatment and collection system costs are categorized as fixed in nature or flow volume driven. The 2022 budgeted sewer costs are comprised of $520,157 in fixed costs and $768,737 in flow volume driven costs (usage), see Exhibit D summary below: OPERATING DEPRECIATION OVERALL FIXED 433,079 37% 87,078 70% 520,157 40% USAGE 731,419 63% 37,318 30% 768,737 60% 1,164,498 100% 124,396 100% 1,288,894 100% The Multiyear approach to sewer rates also includes the phase in of the flat fee. As part of the transition process the usage rate growth was expected to decelerate as flat fee was phased-in. Based on estimated actual results for 2021 and updated 2022 budgeted costs that expectation is reflected in the proposed rates for 2022. Proposed 2022 Sewer rates are below: 2021 2022 Per 1000 gallons Rates Rates $ Increase Sewer Usage rate 4.64 4.64 - Qtr. Collection system charge 15.25 17.20 1.95 The above rates are projected to produce $1,319,891 in revenues in 2022. At this level of revenues, the operating income before depreciation is budgeted to be $155,483. The sewer budget is attached as Exhibit D. The recommendation’s impact on 2022 quarterly Sewer bills is reflected below: Stormwater rates: 171 The multi-year approach to Stormwater rates in place since 2012 called for an annual increase for single family residential (classifications 2 & 3) of thirty-five cent ($.35) increase. This represents a 2.08% increase in rate and should generate $4,310 in additional revenues (majority of new construction expected to be billable in 2023). The 2.08% rate increase will be applied to all levels of stormwater charges. The historical impact on a residential single-family user is as follows: The rate increase for other land use categories is consistent with the increase in single family residential (classifications 2 & 3) as see below: Classification-Land Use Proposed 2022 Charge 2021 Charge % Change 1-Cemeteries, parks, golf courses, railroads, vacant land $69.77 per acre $68.35 per acre 2.08% 2- R-1, R-1a, and R-2 residential $67.40 per unit $65.87 per unit 2.08% 3- R-3 residential $67.40 per unit $65.87 per unit 2.08% 4- Schools and institutional uses $160.60 per acre $157.33 per acre 2.08% 5- R-4 Residential , churches and manufactured home parks $204.84 per acre $200.67 per acre 2.08% 6- Commercial and industrial $255.90 per acre $250.69 per acre 2.08% Quarterly Bill Usage Rate % Change 2011 $13.00 - - 2012 $13.35 $0.35 2.69 2013 $13.70 $0.35 2.62 2014 $14.05 $0.35 2.55 2015 $14.40 $0.35 2.49 2016 $14.75 $0.35 2.43 2017 $15.10 $0.35 2.32 2018 $15.45 $0.35 2.27 2019 $15.80 $0.35 2.22 2020 $16.15 $0.35 2.17 2021 $16.50 $0.35 2.12 2022 $16.85 $0.35 2.08 172 The overall annual impact of the recommended rates for a residential customer at each of the five tier levels is below: A survey of local municipalities 2021 utility rates is attached as Exhibit E. The Saint Anthony Village 2021 utility rates are lower than many of the surrounding City’s surveyed. The Water/Sewer Utility fund summary budget is attached as Exhibit F. Lastly a long range Utility revenues plan is attached as Exhibit G. The plan addressed a strategic plan goal to develop long term revenue planning. The rates are being managed to begin supporting capital needs of the water and sewer operations. The current plan projects that support to begin in 2023 with a transfer to Utilities Infrastructure fund. The plan includes assumptions regarding future City costs and MCES treatment costs. It also factors in the retirement of water /sewer bonds occurring in 2024. A minimum cash balance was established to recognize that the quarterly billing and collection process is recovering 90-120 days of prior cash outlays. No growth in accounts or usage was factored in the projection. Real growth will be noted annually through the process of updating the base year results. Using these factors annual adjustments to the flat fees and usage rates adjustments were determined. Staff believes the model will help guide year to year rate increases while being flexible enough to keep the annual increases reasonable for utility customers. As always your comments and suggestions are welcomed. 173 11/5/2021 1 UTILITY RATES 2022 PARAMETERS •Align revenue sources with corresponding costs •Provide transparency as to the basis of rates and rate adjustments •Maintain a structural balanced operation •Ensure that rates appropriately support the ability to: •Provide safe drinking water •Properly discharge sanitary sewer flows •Appropriately control and treatment of storm water runoff 174 11/5/2021 2 WATER COSTS Water Fund expenditures are comprised of two primary operating functions: Production $962,507 Distribution $777,964 ADJUSTMENT TO DISTRIBUTION FEE The current recommendation includes: •Continuing the phase-in of the a quarterly fee to support distribution system costs •Quarterly Water Distribution fee will increase by $3.50 175 11/5/2021 3 ADJUSTMENT IN USAGE RATES The current recommendation includes: •The Water usage tier rates will increase by 2% in 2022 •Water consumption for 2022 is projected to be lower than 2021 consumption ADJUSTMENT’S IMPACTS Per 1000 Gallons 2021 Rates 2022 Rates $ Change Water Tier I 3.13 3.19 .06 Water Tier II 3.30 3.37 .07 Water Tier III 3.63 3.70 .07 Water Tier IV 4.16 4.24 .08 Water Tier V 5.22 5.32 .10 Irrigation 4.16 4.24 .08 Quarterly flat fee 17.75 21.25 3.50 176 11/5/2021 4 SANITARY SEWER COSTS Sewer Fund expenditures are comprised of two primary operating functions: Treatment $768,737 Collection $520,157 ADJUSTMENT TO COLLECTION FEE The current recommendation includes: •Continuing the phase-in of the quarterly fee to support collection system costs •Quarterly Sewer Collection fee will increase by $1.95 177 11/5/2021 5 ADJUSTMENT IN USAGE RATE The current recommendation includes: •Continue to manage the growth in usage rates to recognize the revenues provided by the phase in of the Sewer collection fee •The Sewer usage rate will remain at $4.64 per 1,000 gallons ADJUSTMENT’S IMPACTS Recommended 2022 Sewer Rates: 2021 2022 Per 1000 gallons Rates Rates $ Increase Sewer Usage rate 4.64 4.64 - Qtr. Collection system charge 15.25 17.20 $1.95 178 11/5/2021 6 STORMWATER RATES The multi-year approach to Stormwater rates planned for the quarterly single family residential charge to increase by thirty-five cents ($.35). •In 2022 represents a 2.08% increase in rate •The 2.08% rate increase will be applied to all levels of stormwater charges RATE SURVEY Saint Anthony Saint Anthony Adren Hills Roseville Columbia Heights Minneapolis Spring Lake Park Mounds View New Brighton 2022 Proposed Water Charges Flat fee / Min 21.25 17.75 42.77 34.57 33.45 13.75 8.87 19.00 29.20 Usage rate per gallon Tier 1 3.19 3.13 3.41 3.18 5.01 4.92 1.84 2.50 3.65 Tier 2 3.37 3.3 4.38 3.98 6.27 2.07 2.75 Tier 3 3.70 3.63 7.75 4.98 2.30 3.48 Tier 4 4.24 4.16 2.73 Tier 5 5.32 5.22 3.03 Tier 6 3.36 Sewer Charges Flat fee / Min 17.20 15.25 60.40 41.66 28.01 17.00 14.77 39.48 41.84 Non meter sewer NA NA 166.15 NA NA NA NA NA NA Usage rate per gallon 4.64 4.64 6.22 2.65 3.03 6.47 0.82 3.14 5.23 Flat fee -MCES NA NA NA NA NA NA 67.26 NA NA Storm Water Charges Residential - SF 16.85 16.50 16.08 14.54 14.34 13.62 none 14.00 18.62 Residential - DUPLEX +16.85 16.5 20.85 14.54 14.34 13.62 none 14.00 75.57 APARTMENT / COND 51.21 50.17 131.27 112.51 94.59 UNKN none 76.55 123.37 Industrial / Commercial 63.98 62.67 205.95 224.91 208.13 UNKN none 118.90 231.24 2021 ACTUAL 179 11/5/2021 7 IMPACTS BY TIER LEVELS The impact of the recommended rates on a residential customer at each tier level would be as follows: Tier Level 1st -7,500 2nd -15,000 3rd -22,000 4th -30,000 5th-37,500 Distribution (1st Qtr. 2021)32%46%17%3%2% 2022 Proposed 114.03 175.45 242.95 321.70 428.80 2021 Actual 107.78 167.34 229.33 295.33 369.29 Quarterly Increase 6.25 8.11 13.87 26.62 59.51 Annual Increase 24.99 31.43 54.57 105.46 238.04 QUESTIONS?Call Finance Director: Shelly Rueckert 612-782-3316 180 NOTICE OF A PUBLIC HEARING November 9, 2021, 7:00 p.m. City Hall, 3301 Silver Lake Road, St. Anthony, MN 55418 Notice is hereby given that the City of Saint Anthony Village City Council will hold a public hearing to solicit public response to the Ordinance Amendments for Sections §33.018 Sewer Charge Rate and Metro Waste Surcharge, §33.036 Water Charges to Owner;§33.038 Commencing & Discontinuing Service, §33.061 Establishment of Fee Amounts, and §33.090 Charges for Storm Water Facilities. The City Council agenda and packet item relating to this item will be made available prior to the meeting online at www.savmn.com. Ways to Comment: Online Those persons having an interest are encouraged to attend via Zoom. The link to participate via Zoom can be found at http://www.savmn.com/Calendar.aspx?EID=1206 In Person The public is welcome to attend in person at the City of Saint Anthony Community Center, 3301 Silver Lake Road, in the Council Chambers at 7:00 p.m. Written Written comments may be taken at the St. Anthony Village City Hall, 3301 Silver Lake Road, St. Anthony Village, Minnesota 55418 until the date of the public hearing. Nicole Miller City Clerk 181 ORDINANCE NO. 2021-05 SAINT ANTHONY VILLAGE, MINNESOTA AN ORDINANCE AMENDING MULTIPLE SECTIONS OF CHAPTER 33 SEWER, WATER, LICENSE AND PERMIT FEES, STORM WATER FACILITIES The City Council of the City of Saint Anthony Village ordains as follows: Section One. Amendment to the City of Saint Anthony Village City Code to Amend Sections §33.018 Sewer Charge Rate and Metro Rate Surcharge, §33.036 Water Charges to Owner, §33.038 Commencing & Discontinuing Service, §33.061 Establishment of Fee Amounts, and §33.090 Charges for Storm Water Facilities, of the City Code of the City of Saint Anthony Village is hereby amended as follows. The deleted language is represented by strikethrough text. The additional language is represented by single underlined text. Section Two. Effective Date. This Ordinance amendment shall be in full force and effect upon its publication as provided by law. § 33.018 SEWER CHARGE RATES AND METRO WASTE SURCHARGE. All sewer charges will be billed at the current rate of $4.64 per 1,000 gallons, quarterly Collection system charge $17.20 per residential equivalency unit. § 33.036 WATER RATES. Water Usage billing will be computed quarterly based on metered water used according to the tiered rates system below, quarterly Distribution system charge $21.25 per residential equivalency unit. (A) Residential. RESIDENTIAL Consumption (gallons)Rate/per 1,000 gallons TIER I 0-7,500 $3.19 TIER II 7,500-15,000 $3.37 TIER III 15,000-22,500 $3.70 TIER IV 22,500-30,000 $4.24 TIER V Over 30,000 $5.32 (B) Multi-family. The multi-family quarterly water usage billing is based on the total consumption divided by the number of units to determine the consumption per unit. Multi-family customers are billed according to the residential tier rate structure. (C) Commercial. COMMERCIAL Consumption (gallons)Rate/per 1,000 gallons TIER I 0-7,500 $3.19 TIER II 7,500-53,500 $3.37 TIER III 53,500-175,000 $3.70 TIER IV 175,000-300,000 $4.24 TIER V Over 300,000 $5.32 (D) Wilshire Elementary. WILSHIRE Consumption( gallons)Rate/per 1,000 gallons 182 TIER I 0-7,500 $3.19 TIER II 7,500-510,000 $3.37 TIER III 510,000-610,000 $3.70 TIER IV 610,000-710,000 $4.24 TIER V Over 710,000 $5.32 (E) St. Anthony High School. SAVHS Consumption (gallons)Rate/per 1,000 gallons TIER I 0-7,500 $3.19 TIER II 7,500-850,000 $3.37 TIER III 850,000-1,150,000 $3.70 TIER IV 1,150,000-1,450,000 $4.24 TIER V Over 1,450,000 $5.32 (F) Happy’s Potato Chips. HAPPY ’S Consumption (gallons)Rate/per 1,000 gallons TIER I 0-7,500 $3.19 TIER II 7,500-3,650,000 $3.37 TIER III 3,650,000-4,650,000 $3.70 TIER IV 4,650,000-5,650,000 $4.24 TIER V Over 5,650,000 $5.32 § 33.038 COMMENCING OR DISCONTINUING SERVICE. A hookup charge of $105 must be paid before water service to a property is first provided. A charge of $15.00 will be made for shutting off or turning on the water supply to a premise. § 33.061 ESTABLISHMENT OF FEE AMOUNTS. These fees are set by Resolution as stated in §33.062. The dollar amounts of fees required by this code as stated in the following table. In addition to the application fee, applicants are responsible for the City’s out-of- pocket costs for the planner, engineer, attorney and/or other consultants to review the application. To provide for payment of such costs, the applicant will make a deposit (escrow) with the city at the end of the tie of 183 application submittal, in an amount determined by the City Manager. If costs are less than the deposit (escrow), the difference will be billed to the applicant. Land Use Fees Purpose of Fee (Code No:)Amount Appeal $500.00 and an Escrow deposit of $1,500 Comprehensive Plan $750 and an Escrow deposit of $1500 for Residential and $3,500 for Commercial Conditional Use Permits (152.243)$1,000 and an Escrow deposit of $750 for Residential and $1,500 Commercial Easement Vacation $200 and an Escrow deposit of $500 Final Plat $500 with an Escrow deposit of $750 Garage setback permit (152.176)$60 Planned Unit Development (152.203)$1,500 with a $2,500 Escrow deposit Preliminary plat (151.03)$500 with a $750 Escrow deposit Rezoning (152.242)$750 with a $1,500 Escrow deposit Sign permit (155)$75 for cost of $1 to $500, plus $5 for each $100 over $500 Sign plan, review (155)$75 Site Plan $250 with an Escrow deposit of $750 Subdivision/Lot Split (151.03)$250 with a $1,500 Escrow deposit Variance (152.245)$750 and an Escrow deposit of $750 for Residential and $1,500 Commercial § 33.090 CHARGES FOR STORM WATER FACILITIES. Classification Charge (per acre) 1 - Cemeteries, parks, golf courses, parks, golf courses, railroads, vacant land $69.77 2 – R-1, R-1a, and R-2 residential $67.40 3 – R-3 Residential $67.40 4 – Schools and institutional uses $160.60 5 – R-4 Residential, churches & manufactured home parks $204.84 6 – Commercial & Industrial $255.90 Effective Date: This ordinance shall become effective as of its publication. First Reading: November 9, 2021 184 Second Reading: November 23, 2021 Adopted: December 14, 2021 CITY OF SAINT ANTHONY VILLAGE By:_________________________________ Randy Stille, Mayor ATTEST: By:_________________________________ City Clerk Publish: Star Tribune Publication Date: December 17, 2021 185 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 21-101 A RESOLUTION APPROVING SUMMARY PUBLICATION FOR ORDINANCE 2021-05 WHEREAS, the City Council of the City of St. Anthony has adopted the above referenced ordinance concerning Sewer, Water, Storm Water charges, and establishment of fees; and WHEREAS, Minnesota Statutes, section 412.191, subdivision 4 allows publication by title and summary in the case of lengthy ordinances or those containing maps or charts; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent of Ordinance 2021-05. NOW, THEREFORE, BE IT RESOLVED that: the following summary of Ordinance 2021-05 shall be published in the official paper in lieu of the entire ordinance. SUMMARY PUBLICATION Ordinance 2021-05 An Ordinance Amending Multiple Sections of Chapter 33 for Sewer Charges, Water Charges, Storm Water Charges, License and Permit Fees, Storm Water Facilities, and Chapter 52 Water Reading and Billing; The City Council of the City of St. Anthony adopted Ordinance 2021-05 on December 14, 2021, amending multiple sections of Chapter 33 Fees, Rates, and Charges and Chapter 52 Water Reading and Billing. The amended ordinance elements include: Amended Sewer Rates Amended Water Rates Amended Storm Water Charges Amended Fees for Building and Electrical Permits The full Ordinance is available for review at City Hall, St. Anthony City Hall, 3301 Silver Lake Road, St. Anthony, MN 55418. Adopted this 14th day of December, 2021. _________________________________ Randy Stille, Mayor ATTEST: _________________________ City Clerk Reviewed for administration: _________________________________ Charlie Yunker, City Manager 186 REQUEST FOR COUNCIL CONSIDERATION To:Saint Anthony Village City Council From:Charlie Yunker, City Manager Date:December 14, 2021 City Council Meeting Resolution:Approving the 2022 Fee Schedule OVERVIEW In front of you this evening is a resolution to approve the proposed 2022 Fee Schedule. Staff has reviewed the entire fee schedule and recommends the changes noted in the proposed schedule. Changes include: Updates to some escrow deposit and amounts to reflect current costs. Minor increases for commercial and residential alarm permits Changes to water rates that reflect the previous Council discussion and approvals. ATTACHMENTS: Fee Schedule 187 City of St. Anthony Village 3301 Silver Lake Road St. Anthony, Minnesota 55418 FEE SCHEDULE 2022 188 1 Table of Contents General Construction Building ................................................................................................... 1 Electrical .................................................................................................. 2 Mechanical .............................................................................................. 3 Miscellaneous ......................................................................................... 3 Plumbing ............................................................................................... 4 Manufactured Home/Accessory Installation Permit ............................... 4 Land Use Applications ................................................................................... 4 Licenses ............................................................................................................. 5 Miscellaneous Fees.......................................................................................... 6 Park Contributions ................................................................................ 7 Right of Way ........................................................................................... 7 Utilities Fire Control Devices .............................................................................. 8 Irrigation Rates ....................................................................................... 8 Sewer Rates ............................................................................................. 8 Storm water Facilities Rates ................................................................. 8 Water Meters .......................................................................................... 9 Water Rates ........................................................................................... 10 189 1 GENERAL CONSTRUCTION BUILDING PERMITS FEES: Total Valuation Amount $1 to $500 $29.50 $501 to $2,000 $28 for the first $500 plus $3.70/additional $100 or fraction thereof, to including $2,000 $2,001 to $25,000 $83.50 for the first $2,000 plus $16.55/additional $1,000 or fraction thereof, to including $25,000 $25,001 to $50,000 $464.15 for the first $25,000 plus $12.00/additional $1,000 or fraction thereof, to including $50,000 $50,001 to $100,000 $764.15 for the first $50,000 plus $8.45/additional $1,000 or fraction thereof, to including $100,000 $100,001 to $500,000 $1,186.65 for the first $100,000 plus $6.75/additional $1,000 or fraction thereof, to including $500,000 $500,001 to $1,000,000 $3,886.65 for the first $500,000 plus $5.50/additional $1,000 or fraction thereof, to including $1,000,000 $1,000,001 and up $6,636.65 for the first $1,000,000 plus $4.50/additional $1,000 or fraction thereof Inspections outside of normal business hours (minimum charge, 2 hours) $65.00 per hour (or the total hourly cost to the jurisdiction, which is the greatest. This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved.) Re-inspection; fees assessed under provisions of §32.08 $65.00 per hour Inspections for which no fee is specifically indicated (minimum charge, 1/2 hour) $65.00 per hour Additional plan review required by changes, additions, or revisions to plans (minimum charge, 1/2 hour) $65.00 per hour For use of outside consultants for plan checking and inspections, or both Actual costs (including administrative and overhead costs) Notes to Table: A plan review fee of 65% of the permit fee will be charged for building permits which requires the submittal of plans. Fees for similar plans will be charged in accordance with provisions of MN Rules, Chapter 1300.0160, subd. 5. 190 2 ELECTRICAL PERMITS FEES: Purpose of Fee: Description Amount Residential or Commercial Building or Garage Electrical panel change out, repair or service upgrade, new panel replacement is $110.00 Up to 300 amps $55.00 400 amps $71.00 For each additional 100 amps add $16.00 Residential or Commercial Building or Garage New circuits or reconnected circuits spliced outside of electric panel are at full fee Charge for each up to 100 amps $9.00 Charge for each 101-200 amps $15.00 For each additional 100 amps add $6.00 All Remodel Projects Single Family Residence or Building Remodel $190 not over 200ampcircuits and 2 inspections. Apartment Buildings Fee per unit of an apartment or condominium complex. This does not cover service, unit feeders or house panels. $80.00 Additional inspection trip $45.00 House Wiring and service is separate. Above fees apply. Transformers 0 -10 kilovolt-amperes $5.00 11 - 75 kilovolt-amperes $45.00 75 - 299 kilovolt -amperes $60.00 Over 299 kilovolt-amperes $165.00 Retro fit lighting (ballast & lamps only; new fixture is per circuit fee) Each fixture $.85 cents Sign Transformer $9.00 Solar PV Systems-The inspection fee for the installation is as follows (plan review fee is $100.00 per hour) 0 watts to and including 5,000 watts $90.00 5,001 watts to and including 10,000 watts $150.00 10,001 watts to and including 20,000 watts $225.00 20,001 watts to and including 30,000 watts $300.00 30,001 watts to and including 40,000 watts $375.00 191 3 40,001 watts and larger $375.00 & $25 for each additional 10,000 watts over 40,000 watts Swimming Pools Includes 2 inspections plus circuit fees $90.00 Street Lights and lot lights per pole $5.00 Traffic Signals per standard $8.00 Remote Control, Signal, fire alarm & energy management Each device $.85 cents MECHANICAL PERMIT: Purpose of Fee Amount Residential (R-1, R-1A, and R-2) Each dwelling unit (new construction) $150 Other (furnace, gas range, gas dryer, hot water heater, air conditioner, gas piping, duct work, and the like) $30 Commercial, light industrial, and multi-family (C, LI, R-3,and R-4) All 3% of contract price Add $5020 Administrative fee and $1.00 surcharge to all permits NOTES TO TABLE: The minimum permit fee for commercial, industrial, institutional, or business occupancies is $20 plus state permit fee surcharge. MISCELLANEOUS PERMIT: Permit Amount Antennas, disk antennas and towers Per Building Permit Fee Schedule Demolition Permit $50 Residential $75 Commercial Driveway/Sidewalk $75 Fence $75 Hydrant Meter Rental $500 deposit plus cost of water usage per Tier IV water fee Public Safety $20 Solar $50 plus 1.25% of total valuation 192 4 Zoning Permit $75 Storage Tank Removal $95 PLUMBING PERMIT: Residential (R-1, R-1A, and R-2) First bath $100 Each additional bath $35 3/4 bath $35 1/2 bath $20 Laundry $20 Water softener $20 Other $30 Commercial, Light Industrial, and Multi-Family (C, LI, R-3, and R-4) All 3% of contract price Lawn sprinklers, residential $20 Lawn sprinklers, commercial $30 Add $20 Administrative fee and $1.00 surcharge to all permits MANUFACTURED HOME/ACCESSORY INSTALLATION PERMIT: Permit Amount Single Wide $79 Double Wide $95 Each Additional 1’ Width $16 Add $2520 Administrative fee and $1.00 surcharge to all permits LAND USE APPLICATION: Purpose of Fee (Code #) Amount Appeal $500.00 and an Escrow deposit of $1,500 Comprehensive Plan $750 and an Escrow deposit of $1,500 for Residential and $3,500 for Commercial Conditional Use Permit (§152.243) $ 1,000 and an Escrow deposit of $750450 for Residential and $1,500 for Commercial Easement Vacation (§151.11) $200 Final Plat (§151.04) $500 with an Escrow deposit of $750 Garage Setback permit (§152.176) $60 193 5 Planned Unit Development (§152.176) $ 1,500 with a $2,500 Escrow deposit Preliminary Plat (§151.03) $500 with a $750 Escrow deposit Rezoning (§152.242) $ 750 with a $1,500 Escrow deposit Sign Permit (§155) $75 for cost of $1 to $500, plus $5 each $100 over $500 Sign Plan review (§155) $75 Site Plan (§152.241) $250 with an Escrow deposit of $750 Subdivision/Lot Split $250 with a $1,250 1,500Escrow deposit Variance (§152.245) $ 750 and an Escrow deposit of $450 750 for Residential and $1,500 Commercial LICENSES: License (Ord. #) Amount Alarm Permits: (§111.152) Commercial $2530 Residential $1015 Christmas Tree Lots: Non-Profit No fee Other Applicants $50 Contractors (§111.231) $35 or $5 if licensed by state Courtesy Ad Bench $30 per bench New $10 per bench renewal Dangerous Dog/Potentially Dangerous Dog $500 Fireworks: (§111.371) $100 Existing $350 Stand Alone Gasoline service stations (stations with multiple products dispensed through 1 hose) $75 for station and 1 production line, plus $15 for each product line dispensed. Haulers of Garbage or Recyclables (§111.216) $150 Kennel (§91.20) $50 Laundromats (coin-operated not in multiple family building) $10 per machine, up to a maximum of $190 per location Liquor: (March 15th renewal date; annually) (§112.03) Beer: off-sale; 3.2% malt liquor license $100 Beer: on-sale; 3.2% malt liquor license $350 Beer: Temporary on-sale 3.2% malt liquor license None 194 6 Liquor: on-sale intoxicating liquor $8,000 Liquor: Sunday on-sale Wine: only Wine: with strong beer endorsement Wine: temporary $200 $400 license fee & $100 processing fee $1,500 license fee & a 100 processing fee None Multiple Dwellings (§111.188) $150 base fee plus $10 per unit for 3 or more (penalty after July 1st base fee increase to $250) Pawnbroker (§111.287) $8,000 license fee; $750 investigation fee Peddler (§113.01) $50 Physical culture and health service or club, reducing club or salon, sauna parlor, therapeutic massage studio (§111.341) $500 investigation $250 Therapist Secondhand good dealer (§111.252) $5,000 license fee; $750 investigation fee Tobacco or tobacco related products (§111.047) $300 Towing/Motor Vehicle Starting (§111.111) $30 for first vehicle and $20 for each additional vehicle Transient Merchant (§113.01) $50 MISCELLANEOUS FEES: Type Amount Security False Alarm (§111.155 D) First 2 are free, 3rd is $75 and each additional is an additional $25 Vehicle Impounding Fee (§72.33) $85 for tow: $25 per day storage (applied the first day) $25 Tow Company Administration $15 SAPD Administration Convenience fees Utility billing payments made over the phone $0.95 per transaction. Licenses, permits and other invoices payments via credit/debit cards • 2.95 % of transaction amount or $2.95, whichever is greater • E checks $0.95 per transaction 195 7 PARK CONTRIBUTION: (§151.12) Type Amount Single Family lot $1,500/unit Duplex lot $1,800/unit Townhouse development $2,000/unit Mobile Home $1,000/unit Multi-family, apartment or condominium $1,500/unit Commercial/Industrial $4,000 per acre RIGHT OF WAY: Permit Amount Registration Fee $60 Excavation Permit Fee: Hole $150 Trench $70/100 lineal foot (plus hole fee) Obstruction permit base fee $50 plus $.05/lineal foot Permit Extension fee $55 Street Excavation (§150.031) $50 Small Cell Wireless ROW Rent $150 per year (plus $25 per site) Small Cell Wireless Monthly Electrical Fee Actual Cost or $73 per radio node less than or equal to 100 maximum watts; $182 per radio node over 100 maximum watts (whichever is greater) 196 8 UTILITIES: FIRE CONTROL DEVICES: (billed quarterly) Size Amount 2" $8.25 3" $11.00 4" $16.50 6" $22.00 8" $27.50 10" $44.00 IRRIGATION RATES: $4.24$4.16 per 1,000 gallons SEWER CONNECTION PERMIT: $850.00-per Metropolitan Council Environmental Services (MCES) units initial or re-determination. SEWER RATES: $4.64 per 1,000 gallons, quarterly Collection system charge $17.20$15.25 per residential equivalency unit. STORM WATER FACILITIES: (billed quarterly) Classification Charge (per acre) 1 $69.77$68.35 2 $67.40$65.87 3 $67.40$65.87 4 $160.60$157.33 5 $204.84$200.67 6 $255.90$250.69 197 9 WATER CONNECTION PERMIT: $850.00-per Metropolitan Council Environmental Services (MCES) units initial or re-determination. RESIDENTIAL WATER METERS: SIZE METER PRICE RADIO TOTAL COST ¾” $170.00$165.00 $150.00$145.00 $320.00$310.00 1” $232.50$225.00 $150.00$145.00 $382.50$370.00 n COMMERCIAL WATER METERS: Cost of meter dependent upon size and type required. Cost will be included in plumbing permit 198 10 WATER RATES: (billed quarterly) Water Usage billing will be computed quarterly based on metered water used according to the tiered rates system below, quarterly Distribution system charge $21.25$17.75 per residential equivalency unit. RESIDENTIAL Consumption (gallons) Rate/per 1,000 gallons TIER 1 0-7,500 $3.19$3.13 TIER II 7,500-15,000 $3.37 $3.30 TIER III 15,000-22,500 $3.70 $3.63 TIER IV 22,500-30,000 $4.24$4.16 TIER V Over 30,000 $5.32$5.22 COMMERCIAL Consumption (gallons) Rate/per 1,000 gallons TIER 1 0-7,500 $3.19 $3.13 TIER II 7,500-53,500 $3.37 $3.30 TIER III 53,500-175,000 $3.70 $3.63 TIER IV 175,000-300,000 $4.24 $4.16 TIER V Over 300,000 $5.32 $5.22 WILSHIRE Consumption( gallons) Rate/per 1,000 gallons TIER 1 0-7,500 $3.19 $3.13 TIER II 7,500-510,000 $3.37 $3.30 TIER III 510,000-610,000 $3.70 $3.63 TIER IV 610,000-710,000 $4.24 $4.16 TIER V Over 710,000 $5.32 $5.22 SAVHS Consumption (gallons) Rate/per 1,000 gallons TIER 1 0-7,500 $3.19 $3.13 TIER II 7,500-850,000 $3.37 $3.30 TIER III 850,000-1,150,000 $3.70 $3.63 TIER IV 1,150,000-1,450,000 $4.24 $4.16 TIER V Over 1,450,000 $5.32 $5.22 HAPPY’S Consumption (gallons) Rate/per 1,000 gallons TIER 1 0-7,500 $3.19 $3.13 TIER II 7,500-3,650,000 $3.37 $3.30 TIER III 3,650,000-4,650,000 $3.70 $3.63 TIER IV 4,650,000-5,650,000 $4.24 $4.16 TIER V Over 5,650,000 $5.32 $5.22 Late payment penalty for quarterly utility bills is equal to 5% of the account balance at the date the account becomes past due. 199 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 21-102 A RESOLUTION APPROVING THE 2022 FEE SCHEDULE WHEREAS, the City of St. Anthony Village has approved an ordinance allowing fees to be established by resolution; and WHEREAS, staff has established a fee schedule that can be amended annually; and WHEREAS, attached is the 2022 Fee Schedule. Adopted this 12th day of December, 2021. ________________________________ Randy Stille, Mayor ATTEST: ________________________________ City Clerk Reviewed for administration: ___________________________________ Charlie Yunker, City Manager 200 Date Type Staff Present December 28 Regular City Council City Manager January 11 Work Session City Council City Manager January 11 Regular Water Conservation Poster Winners Planning Commission items from December Housekeeping Resolutions Resolution for the Street Improvement Bond Reimbursement Quarterly Donations & Grants Quarterly Goals Update (4th Q 2021) City Council City Manager January 25 Regular Public Works Snow Plowing Operations presentation NYFS Agreement Outside Orgs-Council City Council City Manager February 8 Work Session City Council City Manager February 8 Regular Planning Commission items from January Public Hearing-2023 Budget Calendar and Process 2022 Planning Commission Work Plan- (motion only) Administration Annual Report City Council City Manager Finance Director February 22 Regular Finance Annual Report GreenCorp Member application-resolution Adoption of Strategic Plan Liquor Annual Report City Council City Manager Liquor Op Manager March 8 Work Session Debt Levy/Updated Street Improvement Plan City Council City Manager Finance Director March 8 Regular Planning Commission Items from February Liquor License Renewals Public Works Annual Report 2022 Parks and Environmental Commission Work Plan- (motion only) Open to Business Presentation to the Council City Council City Manager Public Works Director March 22 Regular Police Annual Report Wyland Water Challenge 2022 Street Project Call for Hearing on Improvements, Call for Hearing on Assessments, Order Preparation of Assessment Call for sale of bonds Approval of 2023 debt levy-public hearing City Council City Manager Police Dept City Engineer April 12 Work Session City Council City Manager FUTURE COUNCIL AGENDA ITEMS 2021 2022 201 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS April 12 Regular Planning Commission Items from March Quarterly Donations & Grants Fire Annual Report Arbor Day Proclamation Earth Day Proclamation Quarterly Goals Update City Council City Manager Fire Dept April 26 Regular 2022 Street Project Public Hearing, Order Improvements, Adopt & Confirm Assessments, Award Contract for Construction, Call for Sale of GO Bonds Presentation from Nine North-Dana Healy City Council City Manager City Engineer May 10 Work Session City Council City Manager May 10 Regular Planning Commission items from April Insurance Renewal Tort Limits - Consent Order 2023 Feasibility Study City Council City Manager City Engineer May 22 Regular Salo Park Concert Series Chamber of the Year and Business of the Year City Council City Manager June 14 Work Session Estimated Levy Scenarios City Council City Manager June 14 Regular Planning Commission Items from May City Council City Manager June 28 Regular Audit Presentation Finance Annual Report City Council City Manager July 12 Work Session City Council City Manager July 12 Regular Planning Commission items from June Quarterly Donations & Grants Approval of 2023 debt levy-public hearing Quarterly Goals Update City Council City Manager Finance Director July 26 Regular Liquor Operations Mid Year Report VillageFest Presentation Night to Unite Presentation Night to Unite Proclamation GARE Team Presentation City Council City Manager Liquor Op Mgr Police Chief August 9 Work Session City Council City Manager 202 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS August 9 Regular Planning Commission items from July Approve 2023 Feasibility Study and Order Plans and Specs City Council City Manager August 23 Regular Budget Presentation City Council City Manager Finance Director September 13 Work Session City Council City Manager September 13 Regular Planning Commission items from August 2023 Preliminary Operating Budget and Levy-Public Hearing Kiwanis Peanut Day Students in Leadership-Consent City Council City Manager Finance Director September 27 Regular Fire Prevention Presentation Spirit of St. Anthony Award SANB #282 Presentation Union Contracts City Council City Manager Fire Dept October 11 Work Session 2023 Long term capital budget plans City Council City Manager Finance Director October 11 Regular Preliminary Certification of Delinquent Waste Hauler Accounts-Consent Agenda Preliminary Certification of Delinquent Utility Accounts-Consent Agenda City Council City Manager October 25 Work Session 2023 utility rates and budgets City Council City Manager Finance Director October 25 Regular Quarterly Donations & Grants Quarterly Goals Update Approval of CIP City Council City Manager Finance Director November 8 Work Session Council Topic City Council City Manager November 8 Regular Planning Commission items from October Authorizing polling places for 2022 1st Reading Water, Sewer, & Stormwater-Public Hearing Hennepin County Recycling Agreement Salo Maintenance Agreement Canvass Election Results City Council City Manager November 14 Work Session Commission Interviews City Council City Manager November 15 Work Session Joint with Planning Commission City Council City Manager 203 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS November 22 Regular Fire Prevention Poster Winners 2nd Reading and Adoption Water, Sewer, & Stormwater 2023 Street Project Approve Plans & Specifications, Authorize Advertisement for Bids City Council City Manager December 13 Work Session Council Topic City Council City Manager December 13 Regular Planning Commission items from November Appoint Parks and Planning Commissioners and Chair/Vice Chairs Setting Salary of City Manager Authorizing Transfers & Closing of Specified Funds Setting the 2022 City & HRA Budgets and Final Property Tax Levy -Public Hearing 2022 Fee Schedule Final reading and adoption of water, sewer, & stormwater Students in Government Presentation City Council City Manager Finance Director City Engineer 204