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Home My WebLink AboutCC PACKET 05232023CITY OF SAINT ANTHONY VILLAGE CITY COUNCIL MEETING AGENDA Tuesday, May 23, 2023 at 7:00PM Join Meeting via Zoom There is also a dial -in option available. Members of the public who wish to attend the meeting may do so in person. Call To Order. Pledge Of Allegiance. Roll Call. Approval Of Agenda. Proclamations And Recognitions. National Public Works Week Proclamation COVER MEMO.PDF PW WEEK PROCLAMATION.PDF Consent Agenda. Approval Of CC Meeting Minutes CC 05 -09 -2023.PDF License And Permits LICENSES AND PERMITS.PDF Claims 5 -23 -23.PDF Public Hearing. Reports From Commission And Staff. WSB Drone Street Survey Presentation Katie Koscielak, WSB, presenting. PRESENTATION.PDF General Business Of Council. Finance Annual Report Shelly Rueckert, Finance Director, presenting. PRESENTATION.PDF Reports From City Manager And Council Members. Community Forum Individuals may address the City Council about any City business item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk ’s record, and limit their remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. Information And Announcements. Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjournment If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612 -782 -3313 or email city@savmn.com . People who are deaf or hard of hearing can contact us by using 711 Relay. Our Mission is to promote a high quality of life to those we serve through outstanding city services. I. II. III. IV. V. A. Documents: VI. A. Documents: B. Documents: C. Documents: VII. VIII. A. Documents: IX. A. Documents: X. XI. XII. A. Documents: XIII. CITY OF SAINT ANTHONY VILLAGECITY COUNCIL MEETING AGENDATuesday, May 23, 2023 at 7:00PMJoin Meeting via ZoomThere is also a dial -in option available. Members of the public who wish to attend the meeting may do so in person. Call To Order.Pledge Of Allegiance.Roll Call.Approval Of Agenda.Proclamations And Recognitions.National Public Works Week ProclamationCOVER MEMO.PDFPW WEEK PROCLAMATION.PDFConsent Agenda.Approval Of CC Meeting MinutesCC 05 -09 -2023.PDFLicense And PermitsLICENSES AND PERMITS.PDFClaims 5 -23 -23.PDF Public Hearing. Reports From Commission And Staff. WSB Drone Street Survey Presentation Katie Koscielak, WSB, presenting. PRESENTATION.PDF General Business Of Council. Finance Annual Report Shelly Rueckert, Finance Director, presenting. PRESENTATION.PDF Reports From City Manager And Council Members. Community Forum Individuals may address the City Council about any City business item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk ’s record, and limit their remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. Information And Announcements. Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjournment If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612 -782 -3313 or email city@savmn.com . People who are deaf or hard of hearing can contact us by using 711 Relay. Our Mission is to promote a high quality of life to those we serve through outstanding city services. I.II.III.IV.V.A.Documents:VI.A.Documents:B.Documents:C.Documents: VII. VIII. A. Documents: IX. A. Documents: X. XI. XII. A. Documents: XIII. MEMORANDUM To:Saint Anthony Village City Council From:Charlie Yunker, City Manager Date:May 23, 2023 City Council Meeting Request:Approval of National Public Works Week Proclamation BACKGROUND Since 1960, the American Public Works Association (APWA) has sponsored National Public Works Week across North America in effort to energize and educate the public on the importance of public works to their daily lives. APWA is proud to announce the theme "Connecting the World Through Public Works" for 2023 National Public Works Week. The "Connecting the World Through Public Works" theme highlights the way public works professionals connect us physically, through infrastructure, and inspirationally, through service to their communities, whether as first responders, or daily workers carrying out their duties with pride. The Saint Anthony Village Public Works Department is a team of 14 people dedicated to serving the community with a mission to provide effective and efficient design, construction, operation and maintenance of the City's infrastructure. Public Works contributes to connecting our community by providing robust infrastructure and essential services in transportation, water, wastewater, stormwater treatment, maintenance of parks, grounds, fleet, and facilities, support of emergency management and first response, right-of-way management, close collaboration with engineering, and much more. RECOMMENDATION In recognition of the commitment of our public works staff and their efforts, the City Council is asked to join in the designation of May 21-27, 2023 as National Public Works Week. ATTACHMENT •National Public Works Week Proclamation PR O C L A M A T I O N WHEREAS, public works professionals focus on infrastructure, facilities and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life and well-being of the people of The City of St. Anthony Village and, WHEREAS, these infrastructure, facilities and services could not be provided without the dedicated efforts of public works professionals, who are engineers, managers, and employees at all levels of government and the private sector, who are responsible for rebuilding, improving, and protecting our nation’s transportation, water supply, water treatment and solid waste systems, public buildings, and other structures and facilities essential for our citizens; and, WHEREAS, it is in the public interest for the citizens, civic leaders and children in The City of St. Anthony Village to gain knowledge of and to maintain an ongoing interest and understanding of the importance of public works and public works programs in their respective communities. NOW, THEREFORE, BE IT RESOLVED, the St. Anthony Village City Council hereby designates the week of May 21-27, 2023 as ST. ANTHONY National Public Works Week. Randy Stille, Mayor May 23, 2023 Date 1 CITY OF ST. ANTHONY 2 CITY COUNCIL REGULAR MEETING MINUTES 3 MAY 9, 2023 4 5 CALL TO ORDER. 6 Mayor Stille called the meeting to order at 7:00 p.m. 7 8 PLEDGE OF ALLEGIANCE. 9 10 Mayor Stille invited the Council and audience to join in the Pledge of Allegiance. 11 12 ROLL CALL. 13 14 Present: Mayor Stille, Councilmembers Jenson, Randle, Walker and Webster. 15 16 Absent:None 17 18 Also Present:City Manager Charlie Yunker and City Planner Steve Grittman. 19 20 21 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING 22 ITEMS. 23 24 I.APPROVAL OF MAY 9, 2023 CITY COUNCIL MEETING AGENDA. 25 26 Motion by Councilmember Webster, seconded by Councilmember Jenson, to approve the City 27 Council Meeting Agenda of May 9, 2023 as amended adding the Students in Government 28 Presentation. 29 30 Motion carried 5-0. 31 32 II.PROCLAMATIONS AND RECOGNITION. 33 A.34 Students in Government Presentation – Kayla Perkins. 35 36 Ms. Kayla Perkins participated in the Students in Government Program. She thanked all who 37 participated in the program. She reviewed some of the experiences. 38 39 Councilmember Randle thanked Kayla for sharing this evening. 40 41 Councilmember Webster thanked Kayla for her time and for sharing the impact of the event. 42 43 Mayor Stille thanked Kayla for participating in the program. 44 45 III.CONSENT AGENDA. 46 A.47 Approval of April 25, 2023 City Council Meeting Minutes. B.48 Licenses and Permits. C.49 Claims. City Council Regular Meeting Minutes May 9, 2023 Page 2 1 2 Motion by Councilmember Jenson, seconded by Councilmember Randle, to approve the Consent 3 Agenda items. 4 5 Motion carried 5-0. 6 7 IV.PUBLIC HEARING - NONE. 8 9 V.REPORTS FROM COMMISSION AND STAFF - NONE. 10 11 VI.GENERAL BUSINESS OF COUNCIL. 12 A.13 Resolution 23-029 – Denying a Request for a Vacation of An Easement and Easement 14 Agreement in the C Commercial District. 15 16 City Planner Stephen Grittman reviewed the applicants are seeking vacation of an Easement 17 Agreement originally held by the HRA, but since assigned to the City of St. Anthony Village. 18 The easement encumbers the northwest area of Hannay’s commercial property at 2550 Highway 19 88. 20 21 At the April 25 City Council Meeting a public hearing was held on the proposed easement 22 vacation, history discussed, current conditions and future prospects for the site were reviewed. 23 The Council voted 4-1 to direct staff to prepare a resolution denying the vacation, based on a 24 number of factors, including findings that the easement was purchased, rather than given to the 25 City; that the easement could still be integral in promoting its original purpose, which include 26 facilitating redevelopment and preservation of a public open space or access to the area; and that 27 losing access to the easement area at this time could preclude the objectives raised by the City’s 28 long-term plans, even if those plans may change when fully implemented. 29 30 The vote in opposition to the motion was based in support of the idea that enough time had 31 passed to believe that the easement was no longer necessary, and favored returning the use of the 32 property to the private owner. 33 34 Staff has prepared the resolution and provided it to Council for review and adoption. The 35 resolution lays out the background and findings for the City’s retention of the easement rights, 36 and denying the request for vacation. 37 38 Councilmember Jenson stated when he first read this prior to learning the City had purchased the 39 easement, his mind was changed to support the resolution. 40 41 Councilmember Walker stated from the last meeting, the fact that this was purchased, it should 42 not be deemed as unfair. It is in the best interest of the City if the ownership is retained by the 43 City. 44 45 Councilmember Randle stated he disagrees, he feels the applicant’s reasons for the request are 46 justified and we should support the request. City Council Regular Meeting Minutes May 9, 2023 Page 3 1 2 Councilmember Webster stated she appreciates Councilmember Randle’s perspective. This 3 highlights some of the complex decisions the Council must make. 4 5 Mayor Stille stated that during a bus tour Council was encouraged to keep the corridor. He does 6 not feel a storage facility at that location is appropriate. 7 8 Motion by Councilmember Webster, seconded by Councilmember Walker, to approve 9 Resolution 23-029 a Resolution Denying a Request for a Vacation of an Easement and Easement 10 Agreement in the C, Commercial District. 11 12 Motion carried 4-1 (Randle). 13 B.14 Resolution 23-030 – Approving a Contract with the City Planner. 15 16 City Manager Yunker reviewed for the past 5 years, Steve Grittman has served as the contract 17 City Planner for the City of Saint Anthony Village, through a contractual relationship with 18 Northwest Associated Consultants, Inc. (NAC). NAC is re-ordering its work and company 19 arrangements, to become effective on June 1, 2023. NAC will continue as a company handling 20 the majority of the company’s current clients, but under new ownership. 21 22 Mr. Grittman will be transferring his ownership share to a senior staff member with the except 23 that he will retain the contracts of four current clients, one of which is Saint Anthony Village. 24 The others being Monticello, Buffalo and currently Montrose. 25 26 The change will allow relinquishing some of the other client and supervisory responsibilities, a 27 significant amount of company administration, allow him to be responsive to his retained clients 28 and shed some of the current overhead, which allows for cost efficiencies that can be passed onto 29 the City. 30 31 The contract that is attached for Council’s review, serves as Mr. Grittman’s proposal to retain 32 Saint Anthony as a client. Essentially, it creates 3 categories of work: 1.33 City-initiated routine/daily work, research, and correspondence as part of a retainer; 2.34 Privately initiated work assignable to development applications and escrows; 3.35 Non-retainer City work, which would be jointly budgeted due to the uniqueness and 36 scope of each project. 37 38 For the work under the retainer, items such as meetings, routine City correspondence and 39 ordinance/planning work that is generated and initiated by the City itself (as currently done with 40 NAC), would be covered for all related City-initiated costs. The proposed retainer level in the 41 attached contract draft is set to reflect the pattern of the last few years of City-initiated invoicing. 42 Looking back to see NAC’s City-initiated invoices to the City, they have averaged slightly more 43 than the proposed amount on an annual basis. 44 45 The second category is the work that is generated/initiated by private property 46 owners/developers, etc. who usually will have established an escrow for their inquiries and 47 City Council Regular Meeting Minutes May 9, 2023 Page 4 1 applications with the City. Mr. Grittman would continue to invoice for this work on a detailed 2 basis so the City could assign his costs to the applicant’s escrow account. 3 4 The third category is a separately budgeted set of City projects, but outside of the routine 5 correspondence, research, and inquiries. These would be projects that the City may ask him to 6 work on under either an hourly or fixed-fee amount. These are relatively rare, usually larger 7 projects, and would be negotiated as they come up. 8 9 Staff recommends approval, as Mr. Grittman has served the City very well to date, and little 10 would change from the form and substance in service to the City. To effect this change, the City 11 would cancel the agreement with NAC as of May 31, 2023, and approve a new contract with 12 Grittman Consulting, LLC effective June 1, 2023. 13 14 Councilmember Walker asked for an example of the 3rd category. Mr. Yunker stated items 15 outside the normal day-to-day duties. It would be very rare. 16 17 Councilmember Jenson asked how long the contract will last. Mr. Yunker stated it can be 18 cancelled by either party with 30 days’ notice. Mr. Grittman stated the fee structure would be 19 evaluated annually. 20 21 Councilmember Webster stated she appreciates the thoughtfulness of putting together this 22 contract. 23 24 Mayor Stille stated Mr. Grittman’s expertise is valuable to the City. St. Anthony is too small to 25 have a full time City Planner. 26 27 Motion by Councilmember Walker, seconded by Councilmember Webster, to approve 28 Resolution 23-030 a Resolution Approving a Contract with the City Planner. 29 30 Motion carried 5-0. 31 32 VII.REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS. 33 34 City Manager Yunker reminded residents of branch chipping will be done May 15-17, 2023. 35 Residents are requested to register on-line. Mayor Stille stated another option is to take branches 36 to Ramsey County. 37 38 Councilmember Walker stated he attended cleanup day last Saturday. 39 40 Councilmember Jenson stated on April 27, he attended the Northeast Youth and Family Services 41 Board Meeting. On April 28, he attended the Ramsey County Local League of Governments 42 Meeting. On May 4, he attended the Northeast Youth and Family Services Open House and 43 Open House for Ramsey County Local League of Governments. He also attended cleanup day. 44 45 Councilmember Randle stated he attended the cleanup day. 46 City Council Regular Meeting Minutes May 9, 2023 Page 5 1 Councilmember Webster stated she attended a zoom meeting on May 1 with Ramsey County 2 Commissioner McGuire. 3 4 Mayor Stille stated on May 3, he and Mr. Yunker attended a Mayor’s Luncheon and the 5 retirement for Dave Unmacht from League of Minnesota Cities. On May 8, Luke Fischer was 6 named the new President of League of Minnesota Cities. On May 6, he attended cleanup day, 7 and this year Aspen handled the day. On May 8, he had coffee with Commissioner McGuire. He 8 attended the Regional Council of Mayors meeting on May 8. He attended the Mississippi 9 Management Organization Board Meeting earlier today. 10 11 VIII.COMMUNITY FORUM. 12 13 No one appeared to address the City Council. 14 15 IX.INFORMATION AND ANNOUNCEMENTS - NONE. 16 17 X. ADJOURNMENT. 18 19 Mayor Stille adjourned the meeting at 7:45 p.m. 20 21 22 Respectfully submitted, 23 Debbie Wolfe 24 TimeSaver Off Site Secretarial, Inc. 25 26 Mayor 27 ATTEST: 28 City Clerk 29 THIS PAGE LEFT INTENTIONALLY BLANK Saint Anthony Village DATE: April 26, 2022 Approved: TO: Mayor and Councilmembers FROM: License Clerk ITEM: License and Permits for Approval: Mechanical Contractors Licenses: Allan Mechanical, Eden Prairie, MN Majestic Custom Heating Ramsey, MN Midwest Electric and Generator Elk River, MN Liberty Comfort Systems Anoka, MN General Contractors License: Steiner Construction Services Inc., Eden Prairie, MN Bench License Applicant: Homestretch Retail Firework License: Applicant:Cub Foods West 31274 Location:3930 Silver Lake Road Commercial Rental License: Applicant:Kenzie Senior Apartments LP Location:2626 Kenzie Terrace Applicant:Stinson Apartments LLC Location:3725 Stinson Boulevard NE Residential Rental Licenses: Applicant:Mohamed Bibas Location:4014 Foss Rd Applicant:Tom Owens Location:3010 Old Hwy 8 Applicant:Carl Sauey Location:3012 Rankin Rd NE THIS PAGE LEFT INTENTIONALLY BLANK City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 1 Check Issue Dates: 5/8/2023 - 5/23/2023 May 16, 2023 11:24AM Vendor Number Payee Check Issue Date Amount 13265 GOPHER STAGE LIGHTING 05/08/2023 1,312.25 12778 NORTHWEST ASSOCIATED CONSULTANTS INC 05/08/2023 8,492.35 11792 INTERNATIONAL UNION LOCAL #49 05/12/2023 420.00 11793 LAW ENFORCEMENT LABOR SERVICES 05/12/2023 1,080.00 10002 LOCAL UNION IAFF #3486 05/12/2023 400.08 10710 MISSION SQUARE 05/12/2023 1,155.00 1118 56 BREWING 05/23/2023 96.00 10011 ABLE HOSE & RUBBER LLC 05/23/2023 70.50 10039 AIRGAS USA LLC 05/23/2023 90.68 1122 AM CRAFTS SPIRITS 05/23/2023 54.73 10067 AMERICAN LEGAL PUBLISHING CORPORATION 05/23/2023 6,665.75 10081 ANCOM COMMUNICATIONS 05/23/2023 1,496.00 1100 ARTISIAN BEER COMPANY 05/23/2023 6,805.85 12180 ARVIG CONSTRUCTION 05/23/2023 357.94 10113 ASPEN ENVIRONMENTAL 05/16/2023 .00 V 10115 ASPEN MILLS 05/23/2023 190.75 12016 BADGER STATE INSPECTION, LLC 05/23/2023 3,746.00 2030 BALD MAN BREWING 05/23/2023 514.40 1013 BELLBOY CORPORATION 05/23/2023 1,115.36 1014 BELLBOY CORPORATION 05/23/2023 155.70 2009 BLACK STACK BREWING 05/23/2023 734.00 13001 BLUE CARD - HENN CNTY FIRE CHIEF'S ASSN 05/23/2023 425.00 8544 BOURGET IMPORTS 05/23/2023 486.00 13092 BOYER FORD TRUCKS INC 05/23/2023 2,537.90 1018 BREAKTHRU BEVERAGE MN BEER 05/23/2023 23,100.95 1011 BREAKTHRU BEVERAGE MN WINE & SPIRITS 05/23/2023 2,110.69 1009 BREAKTHRU BEVERAGE MN WINE & SPIRITS 05/23/2023 1,137.62 2014 BROKEN CLOCK BREWING 05/23/2023 168.00 13044 CAPITAL ONE TRADE CREDIT 05/23/2023 163.09 1017 CAPITOL BEVERAGE SALES 05/23/2023 13,923.03 12139 CEMSTONE PRODUCTS COMPANY INC 05/23/2023 320.00 10252 CENTERPOINT ENERGY 05/23/2023 8,792.44 10263 CENTURYLINK 05/23/2023 805.02 13252 CINTAS MD 05/23/2023 144.86 12596 CINTAS CORPORATION 05/23/2023 3,726.89 1010 CLEAR RIVER BEVERAGE COMPANY 05/23/2023 470.45 13121 CLEARWAY COMMUNITY SOLAR LLC 05/23/2023 900.83 10375 DALCO 05/23/2023 291.80 10473 EMERGENCY APPARATUS 05/23/2023 2,908.20 13266 ERNSTER, THOMAS 05/23/2023 80.37 10508 FERGUSON WATERWORKS 05/23/2023 469.00 13177 FRA-DOR INC 05/23/2023 42.41 10578 GOPHER STATE ONE CALL 05/23/2023 349.15 2024 HEADFLYER BREWING 05/23/2023 309.00 10661 HENNEPIN COUNTY TREASURER 05/23/2023 5,771.84 12711 HENNEPIN HEALTHCARE 05/23/2023 910.00 1019 HOHENSTEIN'S INC 05/23/2023 9,912.40 10684 HOME DEPOT CREDIT SERVICES 05/23/2023 394.13 12893 INNOVO AUTOMATION 05/23/2023 908.06 2044 INSIGHT BREWING COMPANY 05/23/2023 395.43 10733 INSTRUMENTAL RESEARCH, INC.05/23/2023 115.00 1004 JOHNSON BROTHERS LIQUOR COMPANY.05/23/2023 2,856.43 1005 JOHNSON BROTHERS LIQUOR COMPANY.05/23/2023 6,070.50 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 2 Check Issue Dates: 5/8/2023 - 5/23/2023 May 16, 2023 11:24AM Vendor Number Payee Check Issue Date Amount 1006 JOHNSON BROTHERS LIQUOR COMPANY.05/23/2023 8,075.76 1044 JOHNSON BROTHERS LIQUOR COMPANY.05/23/2023 3,150.05 10797 KONICA MINOLTA BUSINESS 05/23/2023 139.75 2045 LIBATION PROJECT 05/23/2023 788.02 13203 LMCIT% BERKLEY RISK (DEDUCT P&C)05/23/2023 1,000.00 2010 LUPULIN BREWING 05/23/2023 1,413.90 13241 METRO INET 05/23/2023 3,350.00 10931 METROPOLITAN COUNCIL - WASTEWATER 05/23/2023 64,510.49 10937 MIDC ENTERPRISES 05/23/2023 180.11 10994 MINNESOTA OCCUPATIONAL HEALTH 05/23/2023 68.00 13162 MNSPECT LLC 05/23/2023 17,350.89 2006 MODIST BREWING COMPANY 05/23/2023 836.00 11079 MUNICIPAL EMERGENCY SERVICES 05/23/2023 340.00 11085 MURPHY'S SERVICE CENTER 05/23/2023 12.22 1051 NEW FRANCE WINE COMPANY 05/23/2023 1,146.50 13060 NINENORTH 05/23/2023 1,227.49 13126 NORTH STAR CAR WASH 05/23/2023 210.00 11132 NORTH SUBURBAN COMMUNICATIONS 05/23/2023 6,258.12 12778 NORTHWEST ASSOCIATED CONSULTANTS INC 05/23/2023 6,588.50 13247 OECS 05/23/2023 950.00 11163 OFFICE DEPOT 05/23/2023 547.30 11185 PACE ANALYTICAL SERVICES INC.05/23/2023 250.00 1012 PAUSTIS & SONS 05/23/2023 1,176.75 2034 PEQUOD DISTRIBUTION 05/23/2023 452.00 1001 PHILLIPS WINE & SPIRITS 05/23/2023 3,847.32 1002 PHILLIPS WINE & SPIRITS 05/23/2023 2,436.97 2019 PRYES BREWING COMPANY 05/23/2023 960.00 12917 QUADIENT FINANCE USA INC 05/23/2023 39.00 11302 RAMSEY COUNTY 05/23/2023 5,000.00 1062 RED BULL DISTRIBUTION COMPANY 05/23/2023 948.96 11356 RUECKERT/SHELLY 05/23/2023 59.80 13240 SITEONE LANDSCAPE SUPPLY LLC 05/23/2023 225.28 2018 SMALL LOT WINES 05/23/2023 153.50 1024 SOUTHERN GLAZER'S OF MN 05/23/2023 6,902.24 1008 SOUTHERN GLAZER'S OF MN 05/23/2023 8,082.21 1026 SOUTHERN GLAZER'S OF MN 05/23/2023 9,655.55 1036 SOUTHERN GLAZER'S OF MN 05/23/2023 366.84 12760 SSI MN TRANCHE 1 LLC 10322006 05/23/2023 864.33 11464 ST. ANTHONY VILLAGE KIWANIS 05/23/2023 70.00 11478 STAR TRIBUNE 05/23/2023 334.96 2001 STEEL TOE BREWING 05/23/2023 346.00 11994 STERICYCLE INC 05/23/2023 28.82 11513 SULLIVAN, TOM 05/23/2023 94.99 11566 TIMESAVER OFF SITE SECRETARIAL 05/23/2023 170.25 12702 TOKLE INSPECTIONS INC 05/23/2023 1,491.40 1098 TRADITION WINE & SPIRITS 05/23/2023 142.00 11626 U.S. BANK (PURCHASING CARD)05/23/2023 8,870.46 2007 URBAN GROWLER 05/23/2023 249.00 12776 USS MINNESOTA ONE MT LLC 05/23/2023 5,707.98 11674 VERIZON WIRELESS 05/23/2023 264.58 1025 VINOCOPIA 05/23/2023 365.00 1034 WINE COMPANY THE 05/23/2023 778.00 1038 WINE MERCHANTS INC 05/23/2023 517.60 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 3 Check Issue Dates: 5/8/2023 - 5/23/2023 May 16, 2023 11:24AM Vendor Number Payee Check Issue Date Amount 11731 WITMER PUBLIC SAFETY GRP INC.05/23/2023 118.99 11704 WM CORPORATE SERVICES INC 05/23/2023 1,383.91 11738 WSB & ASSOCIATES INC.05/23/2023 18,733.25 13267 ZHENGWEI LIU 05/23/2023 209.74 Grand Totals: 325,390.61 THIS PAGE LEFT INTENTIONALLY BLANK 5/19/2023 1 Future Projects – Drone Services CITY COUNCIL MEETING MAY 23, 2023 •Aerial Photography & Videography •High Resolution Imagery •Reality Captures (3D Modeling) ◦Photogrammetric Survey (within ~0.2’ accuracy) •AI Driven Planimetric Data ◦Creates linework based on Aerial Photography from Drones Drone Services 5/19/2023 2 •Traffic Analysis •Live Inspection •GIS Web App Integration Drone Services Operations – Data Collection •Survey Accurate Ground Control Points •Flight Plan Uploaded •Drone takes hundreds to thousands of photos •Average Flight/Battery time 20-30 mins •Flight Plans Adhere to FAA part. 107 regulations 5/19/2023 3 Deliverables - Planimetric Data Project Example: Argenta Trail, Inver Grove Heights 5/19/2023 4 Traditional Survey •Most Accurate Information •Able to collect utility information •Pipe Sizes & Inverts •GSOC (If Flagged) Drone Reality Capture with AI •High Accuracy •Clear & Useful Aerial (Geolocated & Recent) •Provides Preconstruction Photos • Reduces Trips to the Site No Survey •Able to start right away Traditional Survey •No Aerial •Human Error •Usually requires multiple trips •Longest Time Frame to complete Drone Reality Capture with AI •Data set can be large in size •Still requires ground control & some traditional survey for utility information •Can’t be done in Winter No Survey •Low Accuracy •High Potential for Re‐ work • Inefficient (Large File Size) •High probability of missing features •High RiskProsCons Questions 5/19/2023 1 Presented May 23, 2023 Finance Overview MISSION STATEMENT Ensure that City resources and assets are managed effectively to provide residents with the City services desired and to sustain the City’s infrastructure for current and future residents. 9 Council Meetings Attended 9 Council Work sessions Attended 63 Council information submissions 2 MWMO Board information submissions 2 Birchwood Utility Committee Work sessions 5/19/2023 2 Finance Staff LICENSE & PERMIT, UTILITY BILLING SPECIALIST -Phuongmai Dang PAYROLL & UTILITY BILLING ACCOUNTANT - Devin Willi FINANCE DIRECTOR - Shelly Rueckert OFFICE SUPPORT, ACCOUNTS PAYABLE SPECIALIST - Sandy Simon ACCOUNTING TECHICIAN - Trent Sax LICENSE & PERMIT, UTILITY BILLING SPECIALIST – Angelo Salas ASST. to FINANCE DIRECTOR –Ka Vue resigned in 2022 position open Core Accounting Functions LICENSE & PERMIT, UTILITY BILLING SPECIALIST PAYROLL / UTILITY BILLING ACCOUNTANT OFFICE SUPPORT SPECIALIST ASSISTANT to FINANCE DIRECTOR/ACCOUNTING TECHINION •307 Building Permits in 2022 • Total Valuation: $14,407,250 • Producing 9,734 Utility Bills • Helping 124 new residents establish utility accounts •Shared processing of City and MWMO payroll • Prepares and Distributes monthly General Fund & Liquor financial reports • Validating 8,019 vendor invoices • Generated 2,934 cash disbursements • City, NineNorth and MWMO ‐General Ledger •Assist’s with audit for City, NineNorth and MWMO • Software upgrades, payment portal, Liquor merchant accounts 5/19/2023 3 Core Accounting Functions FINANCE DIRECTOR • Insurance • Standard & Poors Credit rating –affirmed @ AA • Grants Administration $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 1998199920002001200220032004200520062007200820092010201120122013201420152016201720182019202020212022 Cumulative Grant Proceeds Core Accounting Functions FINANCE DIRECTOR • 2023 Annual Budget and Property Tax Levy • Setting 2023 Water, Sewer and Stormwater rates 150,000,000 200,000,000 250,000,000 300,000,000 350,000,000 400,000,000 450,000,000 500,000,000 198719881989199019911992199319941995199619971998199920002001200220032004200520062007200820092010201120122013201420152016201720182019202020212022GALLONS PUMPED 5/19/2023 4 Core Accounting Functions FINANCE DIRECTOR Financial Reporting •Internal •External Finance Activity Unique to 2022 $163,000 Parks Commission Financial Overview Prioritize components within WSB’s park evaluation report Park Commission recommends dates/date ranges for improvements Staff will use Commissions guidance as to dates for CIP timing Staff will gather costs estimates Staff will draft 2024 preliminary CIP for PEC review and edits Long‐term funding plan will be discussed PEC will provide any additional inputs to the 2024 Parks Improvement Budget 5/19/2023 5 Finance Activity Unique to 2022 $77,000 $163,000 $77,000 •To provide increased transparency in Financial reporting •General Fund reporting will compare actual results to budget •Annual Projects budget will be based on expected expenditures vs current levy for future projects Redesigning MWMO’s Budget and Financial Reporting Finance Activity Unique to 2022 $163,000 Worked with new treasurer to develop updated internal audit procedures within the limits of their cash basis accounting software Reconciled outstanding transactions dating as far back as 2018 Assisted in developing proposal to city council to correct prior year transactions Proposal was approved and as of 2023 Birchwood Village has no outstanding cash items Birchwood Village Activity 5/19/2023 6 Technological Advances $77,000 $163,000 $77,000 Transitioned from 90’s era stand alone license permitting software to Civics' new permitting software. Advantages •Online application process •Submittal of plans online •Accepting payments online •Direct transfer of plans to Laserfiche house files Technological Advances $163,000 Improving Workflows and Financial Reporting for NineNorth Migrated software including payroll, accounting databases, and workflow management to cities existing workflow structures City saves time completing day‐to‐ day responsibilities We are continuing to set up additional workflows in 2023 to increase productivity and allow time to be spent on long term goals 5/19/2023 7 Long Term Financial Management Modified Street Improvement results in road construction two consecutive years then a year off. The modified schedule reduces reliance on bond financing while transitioning to levy support. Cumulative debt will decrease significantly between 2024‐2037. Infrastructure levy used 100% to support street cost, Debt Levy must support bonding costs and interest costs in addition to street costs. 2027‐2030 combined levy increases will be less than the existing plan. Gain flexibility to adjust if other levy demands occur. Long Term Financial Management COMPREHENSIVE REVIEW OF 2022‐2039 CAPITAL FUNDS •The documents provide a clear picture of each fund’s short‐ term and long‐term capital needs 5/19/2023 8 Support Staff to Agencies INTERNAL •Member of Metropolitan Council Task Force •Private property I/I Grant Program •Participated in the RFP process to move to a single hauler •Attended League of Minnesota Cities Annual Conference Support Staff to Agencies EXTERNAL ‐REOA AGREEMENT FOR UPPER HARBOR TERMINAL REDEVELOPMENT 5/19/2023 9 Finance Brochure »savmn.com/annualreports 5/19/2023 10 Date Type Staff Present June 13 Work Session 2024 Initial Property Tax levy Scenairos City Council City Manager June 13 Regular Planning Commission Items from May Authorize preparation of feasibility study for 2024 street project City Council City Manager June 27 Regular Commissioner MaryJo McGuire Presentation Audit Report City Council City Manager July 11 Work Session Finalize Debt Levy/Updated Street Improvement Plan City Council City Manager July 11 Regular Planning Commission items from June Quarterly Donations & Grants Quarterly Goals Update Approval of 2024 debt levy-public hearing City Council City Manager Finance Director July 25 Work Session Brew Pub Licensing Food Trucks THC Moratorium City Council City Manager July 25 Regular Liquor Operations Mid Year Report VillageFest Presentation Night to Unite Presentation Night to Unite Proclamation Approve Union Contracts City Council City Manager Liquor Op Mgr Police Chief August 7 Work Session Staff proposed 2024 Budget and Levy Presentation Discuss Updated Levy Scenarios City Council City Manager August 7 Regular Planning Commission items from July Spirit of St. Anthony Award City Council City Manager August 22 Regular 2024 Proposed Budget & Levy Presentation City Council City Manager Finance Director September 12 Work Session Code Amendments City Council City Manager City Planner September 12 Regular Planning Commission items from August 2024 Preliminary Operating Budget and Levy-Public Hearing Students in Leadership-Consent City Council City Manager Finance Director FUTURE COUNCIL AGENDA ITEMS 2023 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS September 26 Work Session Single Family Home Rentals City Council City Manager City Planner September 26 Regular Fire Prevention Presentation City Council City Manager Fire Dept October 10 Work Session 2024 Long term capital budget plans City Council City Manager Finance Director October 10 Regular Preliminary Certification of Delinquent Waste Hauler Accounts-Consent Agenda Preliminary Certification of Delinquent Utility Accounts-Consent Agenda Planning Commission items from September City Council City Manager October 24 Work Session 2024 Water and Sewer Budgets and rate adjustments City Council City Manager Finance Director October 24 Regular Quarterly Donations & Grants Quarterly Goals Update Approval of CIP City Council City Manager Finance Director November 13 Work Session Planning Commission Interviews City Council City Manager November 14 Regular Planning Commission items from October Authorizing polling places for 2023 1st Reading Water, Sewer, & Stormwater-Public Hearing Presentation on Water and Sewer Rates City Council City Manager Finance Director November 28 Work Session General Fund Surplus Transfers Planning & Parks Commission Interviews City Council City Manager November 28 Regular Fire Prevention Poster Winners 2nd Reading and Adoption Water, Sewer, & Stormwater City Council City Manager December 12 Work Session City Council City Manager December 12 Regular Planning Commission items from November Appoint Parks and Planning Commissioners and Chair/Vice Chairs Setting Salary of City Manager Authorizing Transfers & Closing of Specified Funds Setting the 2024 City & HRA Budgets and Final Property Tax Levy -Public Hearing 2024 Fee Schedule Quarterly Goals update City Council City Manager Finance Director December 27 Regular 2024 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS January 09 Work Session City Council City Manager January 09 Regular Planning Commission items from December Housekeeping Resolutions Resolution for the Street Improvement Bond Reimbursement Quarterly Donations & Grants Quarterly Goals update NYFS Agreement Outside Orgs-Council City Council City Manager January 23 Regular Public Works Snow Plowing Operations presentation City Council City Manager February 13 Work Session City Council City Manager February 13 Regular Planning Commission items from January Water Conservation Poster Winners Public Hearing-2024 Budget Calendar and Process 2024 Planning Commission Work Plan- (motion only) 2024 Parks and Environmental Commission Work Plan- (motion only) Administration Annual Report Liquor License Renewals City Council City Manager Finance Director February 27 Regular Metro-Inet Presentation GreenCorp Member application-resolution Adoption of Strategic Plan Liquor Annual Report City Council City Manager Liquor Op Manager Public Works Director March 12 Work Session City Council City Manager March 12 Regular Planning Commission Items from February Public Works Annual Report City Council City Manager Public Works Director March 26 Regular Police Annual Report Wyland Water Challenge City Council City Manager Police Dept April 9 Work Session City Council City Manager April 9 Regular Planning Commission Items from March Quarterly Donations & Grants Fire Annual Report Arbor Day Proclamation Earth Day Proclamation Quarterly Goals Update City Council City Manager Fire Dept Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS April 23 Regular Finance Annual Report Insurance Renewal & Torm Limits- Consent (Odd Years) New Liquor License- 3701 Stinson Blvd-Public Hearing City Council City Manager Finance Director May 14 Work Session Discuss Debt Levy/Updated Street Improvement Plan City Council City Manager May 14 Regular Planning Commission items from April Finance Annual Report City Council City Manager May 28 Regular Villager of the Year and Business of the Year City Council City Manager