HomeMy WebLinkAboutCC WS PACKET 08222023CITY OF SAINT ANTHONY VILLAGE
WORKSESSION AGENDA
Tuesday, August 22, 2023 at 5:45PM
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Minutes
Minutes
WS 8 -8 -23.PDF
Worksession Topics
Fire Relief Pension Fund
COVER MEMO.PDF
2023 PENSION INCREASE LETTER TO COUNCIL.PDF
COST ANALYSIS REPORT.PDF
Fund Balance Review
PRESENTATION.PDF
Future Worksession Dates, Times And Agenda Items
Future Agenda Items
FUTURE AGENDA ITEMS.PDF
Adjournment
If you would like to request special accommodations or alternative formats, please contact the City
Clerk at 612 -782 -3313 or email city@savmn.com . People who are deaf or hard of hearing can
contact us by using 711 Relay.
Our Mission is to promote a high quality of life to those we serve through
outstanding city services.
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CITY OF SAINT ANTHONY VILLAGEWORKSESSION AGENDATuesday, August 22, 2023 at 5:45PMJoin Meeting via ZoomThere is also a dial -in option available. Members of the public who wish to attend the meeting may do so in person. MinutesMinutes WS 8 -8 -23.PDFWorksession TopicsFire Relief Pension FundCOVER MEMO.PDF2023 PENSION INCREASE LETTER TO COUNCIL.PDFCOST ANALYSIS REPORT.PDFFund Balance ReviewPRESENTATION.PDFFuture Worksession Dates, Times And Agenda ItemsFuture Agenda ItemsFUTURE AGENDA ITEMS.PDF
Adjournment
If you would like to request special accommodations or alternative formats, please contact the City
Clerk at 612 -782 -3313 or email city@savmn.com . People who are deaf or hard of hearing can
contact us by using 711 Relay.
Our Mission is to promote a high quality of life to those we serve through
outstanding city services.
1.A.Documents:2.A.Documents:B.Documents:3.A.Documents:
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City of St. Anthony
CITY COUNCIL WORK SESSION
Minutes
August 8, 2023
Present:
Mayor & Council:
Randy Stille, Mayor, Bernard Walker, Jan Jenson, Thomas Randle, Wendy Webster, Councilmembers
Staff:
Charlie Yunker, City Manager, Shelly Rueckert, Finance Director, Jeff Spiess, Police Captain
Call to Order:
Mayor Stille called the Work Session to order at 6:00 p.m.
Updated Levy Scenarios/Detailed General Fund Budget:
Finance Director Rueckert reviewed the updated preliminary levy scenario that includes the
recommendations made by staff at the previous work session on the 2024 levy scenarios that included
staff cost of living adjustments and police staffing needs. Rueckert described the additional information
gathered since the July 11th work session that refined the revenues and expenses. From the initial
scenario being a 6.38% levy increase for 2024, the revised scenario results in a 5.80% levy increase.
This also included a review of the cash position for the liquor operation, and the future anticipated
usage of some of the money in the fund for store rehabilitation needs after 20 years of operation since
the locations opened.
Council discussed the proposed budget and noted that the bulk is personnel related for the retention
and recruitment of staff, and maintaining and expanding the capabilities of the Police Department.
Council was supportive of the proposed budget and thanked staff for the work to draft the budget.
Staff will bring the full presentation to the August 22, 2023 regular City Council meeting, with any minor
revisions needed but do not anticipate a change in the proposed levy increase.
Future Work Sessions:
Next Work Session will be held on September 12th, 2023, at 5:45pm in the Council Chambers.
Adjournment:
The meeting adjourned at 6:18 p.m.
Respectfully submitted by Charlie Yunker, City Manager.
REQUEST FOR COUNCIL CONSIDERATION
Meeting Date: August 22nd, 2023
Resolution-Ratifying the Pension Benefits for the St. Anthony Village Firefighters Relief
Association.
OVERVIEW:
In front of you this evening is a request from the St. Anthony Fire Department Relief Association
(SAFDRA) for the approval of an increase in pension benefit level from $3,800 to $4,200 (see
SAFDRA letter attached).
Staff has reviewed the SAFDRA’s model which calculates funding levels using an escalating benefit.
This modeling process is according to SAFDRA policy and has been in practice for several years. The
SAFDRA’s model uses the State’s computation of pension liability and therefore is conservative a
practice for determining benefit level increases. Allowing for a benefit level increase to $4,200 still
yields a healthy projected surplus of $344,256.
Staff recommends that the Mayor and City Council approve the request for an increase in 2024 to a
benefit level of $4,200.
Respectfully,
Mark Sitarz
Fire Chief
Shelly Rueckert
Finance Director
SAINT ANTHONY VILLAGE FIREFIGHTER’S RELIEF
ASSOCIATION
3505 Silver Lake Road
Saint Anthony Village, Minnesota 55418
Thursday, August 17, 2023
Mayor and Councilmembers;
Each year the St. Anthony Fire Department Relief Association (SAFDRA) reviews its
financial position to determine if the existing benefit level should be adjusted according
to its policy. For 2024, a change to increase the benefit level was determined by this
process.
Background:
In 2020, the SAFDRA moved its investments from a private firm to the Statewide
Volunteer Firefighter Plan (SVP) which is managed by the State Board of Investments
(SBI). This has been common practice among many fire relief associations. This move
provided the SAFDRA with significant savings tied to large investment fees, accounting
costs, and actuarial costs.
In the past, the SAFDRA would have been required to get an outside actuarial report to
review its current level of funding and to determine if an increase in the pension amount
should be considered. However, with this move to the SVP, that review is now performed
directly by the State itself. This allows the SAFDRA to utilize an Accounting Officer
through the State of MN to do the research and make a recommendation at no additional
charge.
The State’s computation of pension liability is a conservative practice. It takes projected
liabilities and projected assets to determine a surplus or deficit as well as a funding ratio.
The result from the accounting officer determined that a $400 increase would still keep
the pension plan at a funding ratio of 132%.
Therefore, I recommend that the Mayor and City Council approve $4,200 as the 2024
benefit level reflecting a previous increase from 2020.
Thank you for your consideration in the matter,
Michael Culhane
Michael Culhane
Treasurer
St. Anthony Fire Department Relief Association
8/17/2023
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FUND BALANCE REVIEW 8/22/2023
GENERAL FUND BALANCE
•What is Fund Balance?
•Why is it important to monitor?
•Fund Balance Policy provides directions to determine Fund balance
and sets the range of fund balance to maintain.
8/17/2023
2
KEY COMPONENTS OF CURRENT POLICY
Minnesota State Auditor’s office recommends that Cities maintain
their unassigned General Fund balance at 35‐50%. Current policy
reflects State Auditor’s recommend range.
If the audited General Fund Balance exceeds policy defined upper
range of 50%, policy options include:
Reset Fund Balance after Audit, begins the new year with a fund balance
in the range of 42.5% ‐50% based on the Council’s discretion
Transfer excess fund balance, if any, to capital / special revenue funds
based on City Council guidance
Retain a Fund Balance in excess of 50%
FUND BALANCE RE-SET ILLUSTRATIONS
42.5% 45% 47.5% 50%
Actual Actual Actual Actual
2023 Budgeted Expenditures 8,774,588$ 8,774,588$ 8,774,588$ 8,774,588$
Less Police and Finance contracts 913,072 913,072 913,072 913,072
Net 2023 Budgeted Expenditures 7,861,516 7,861,516 7,861,516 7,861,516
Unassigned Fund Balance @ 12/31/2022 A 3,840,170$ 3,840,170$ 3,840,170$ 3,840,170$
2022 Ending Fund balance % 49% 49% 49% 49%
Minimum fund balance range 35-50%
Opening 2022 Fund Balance (reset to 42.5%-50%) B 3,341,144$ 3,537,682$ 3,734,220$ 3,930,758$
2023 Transfer to Capital / Special Revenue Funds A-B= 499,026$ 302,488$ 105,950$ (90,588)$
8/17/2023
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PROPOSED TRANSFER OF EXCESS FUND BALANCE
Allocation of Proposed Transfer
Capital Improvement fund -$ Supports replacement of equipment as scheduled
Park Improvement fund 60,000$ Replacement of playground equipment
Community Center fund 45,950$ Supports CC in recognition of the renegotiated lease
105,950$
COUNCIL - NEXT STEPS
Direction to staff on approval or modification of proposed
transfers.
Excess Fund Balance Transfers approved along other fund
transfers at December 13, 2023.
Excess transfers will be retroactive to 1/1/2023.
Date Type Staff Present
September 12 Work
Session Code Amendments
City Council
City Manager
City Planner
September 12 Regular
Spirit of St. Anthony Award
Planning Commission items from August
2024 Preliminary Operating Budget and Levy‐PUBLIC HEARING
Students in Leadership‐Consent
Approve 2024 Feasibility Study and Order Plans and Specs
City Council
City Manager
Finance Director
Engineer
September 26 Work
Session
Single Family Home Rentals City Council
City Manager
City Planner
September 26 Regular
School District Presentation
Fire Prevention Presentation
Approve Union Contracts
City Council
City Manager
Fire Dept
October 10 Work
Session
2024 Long term capital budget plans City Council
City Manager
Finance Director
October 10 Regular
Preliminary Certification of Delinquent Waste Hauler Accounts‐Consent Agenda
Preliminary Certification of Delinquent Utility Accounts‐Consent Agenda
Planning Commission items from September
City Council
City Manager
October 24 Work
Session
2024 Water and Sewer Budgets and rate adjustments City Council
City Manager
Finance Director
October 24 Regular
Quarterly Donations & Grants
Quarterly Goals Update
Approval of CIP
City Council
City Manager
Finance Director
November 13 Work
Session Planning Commission Interviews City Council
City Manager
November 14 Regular
Planning Commission items from October
1st Reading Water, Sewer, & Stormwater‐PUBLIC HEARING
Presentation on Water and Sewer Rates
Canvass election results
City Council
City Manager
Finance Director
November 28 Work
Session Planning & Parks Commission Interviews
City Council
City Manager
November 28 Regular
Fire Prevention Poster Winners
2nd Reading and Adoption Water, Sewer, & Stormwater
Street Project Approve Plans & Specifications, Authorize Advertisement for Bids
City Council
City Manager
December 12 Work
Session Exit Plan for Existing TIF Districts
City Council
City Manager
FUTURE COUNCIL AGENDA ITEMS
2023
Date Type Staff Present
FUTURE COUNCIL AGENDA ITEMS
December 12 Regular
Planning Commission items from November
Appoint Parks and Planning Commissioners and Chair/Vice Chairs
Setting Salary of City Manager
Authorizing Transfers & Closing of Specified Funds
Setting the 2024 City & HRA Budgets and Final Property Tax Levy ‐PUBLIC HEARING
2024 Fee Schedule
Quarterly Goals update
Final reading and adoption of water, sewer, & stormwater
Students in Government Presentation
City Council
City Manager
Finance Director
December 27 Regular
January 09 Work
Session
City Council
City Manager
January 09 Regular
Planning Commission items from December
Housekeeping Resolutions
Resolution for the Street Improvement Bond Reimbursement
Quarterly Donations & Grants
Quarterly Goals update
NYFS Agreement
Outside Orgs‐Council
City Council
City Manager
January 23 Regular
Public Works Snow Plowing Operations presentation City Council
City Manager
February 13 Work
Session
City Council
City Manager
February 13 Regular
Planning Commission items from January
Water Conservation Poster Winners
Public Hearing‐2024 Budget Calendar and Process
2024 Planning Commission Work Plan‐ (motion only)
2024 Parks and Environmental Commission Work Plan‐ (motion only)
Administration Annual Report
Liquor License Renewals
City Council
City Manager
Finance Director
February 27 Regular
Metro‐Inet Presentation
GreenCorp Member application‐resolution
Adoption of Strategic Plan
Liquor Annual Report
City Council
City Manager
Liquor Op Manager
Public Works Director
March 12 Work
Session
City Council
City Manager
March 12 Regular
Planning Commission Items from February
Public Works Annual Report
City Council
City Manager
Public Works Director
2024
Date Type Staff Present
FUTURE COUNCIL AGENDA ITEMS
March 26 Regular
Police Annual Report
Wyland Water Challenge
City Council
City Manager
Police Dept
April 9 Work
Session
City Council
City Manager
April 9 Regular
Planning Commission Items from March
Quarterly Donations & Grants
Fire Annual Report
Arbor Day Proclamation
Earth Day Proclamation
Quarterly Goals Update
City Council
City Manager
Fire Dept
April 23 Regular Finance Annual Report
Insurance Renewal & Tort Limits‐ Consent
City Council
City Manager
Finance Director
May 14 Work
Session Discuss Debt Levy/Updated Street Improvement Plan
City Council
City Manager
May 14 Regular Planning Commission items from April
City Council
City Manager
May 28 Regular
Villager of the Year and Business of the Year City Council
City Manager
June 11 Work
Session Initial Debt Levy Scenarios
City Council
City Manager
Liquor Manager
June 11 Regular
Planning Commission Items from May
Authorize preparation of feasibility study for 2025 street project
City Council
City Manager
June 25 Regular
Commissioner MaryJo McGuire Presentation
Approval of 2025 debt levy‐PUBLIC HEARING
City Council
City Manager
July 9 Work
Session 2024 Initial Property Tax Levy Scenarios
City Council
City Manager
July 9 Regular
Planning Commission items from June
Quarterly Donations & Grants
Quarterly Goals Update
Audit Report
City Council
City Manager
Finance Director
July 23 Regular
Liquor Operations Mid Year Report
VillageFest Presentation
Night to Unite Presentation
Night to Unite Proclamation
City Council
City Manager
Liquor Op Mgr
Police Chief
Date Type Staff Present
FUTURE COUNCIL AGENDA ITEMS
August 13 Work
Session Discuss Updated Levy Scenarios/Detailed General Fund Budget City Council
City Manager
August 13 Regular Planning Commission items from July City Council
City Manager
August 20 Regular
2025 Proposed Budget & Levy Presentation City Council
City Manager
Finance Director