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Home My WebLink AboutCC PACKET 01092024CITY OF SAINT ANTHONY VILLAGE CITY COUNCIL MEETING AGENDA Tuesday, January 9, 2024 at 7:00PM Join Meeting via Zoom There is also a dial -in option available. Members of the public who wish to attend the meeting may do so in person. Call To Order. Pledge Of Allegiance. Roll Call. Approval Of Agenda. Proclamations And Recognitions. Swearing In Of Mayor And Councilmembers WENDY WEBSTER OATH OF OFFICE.PDF LONA DOOLAN OATH OF OFFICE.PDF THOMAS RANDLE OATH OF OFFICE.PDF Students In Government Presentations Consent Agenda. Approval Of CC Meeting Minutes CC 12 -12 -2023.PDF License And Permits LICENSEANDPERMITS.PDF Claims 01 -09 -24.PDF Resolution 24 -001 - Designating Steven P. Carlson, Attorney At Law, As The Prosecuting Attorney For The City Of St. Anthony Village For 2024 RESOLUTION 24 -001.PDF Resolution 24 -002 - Designating Councilmember Jenson As Mayor Pro Tem For The 2024 Calendar Year RESOLUTION 24 -002.PDF Resolution 24 -003 - Designating US Bank, N.A. Of St. Anthony Village, As The Official Depository For City Funds For The 2024 Calendar Year RESOLUTION 24 -003.PDF Resolution 24 -004 - Authorizing The Mayor, City Manager And Finance Director To Make Certain Transactions Regarding City Financial Accounts For The 2024 Calendar Year RESOLUTION 24 -004.PDF Resolution 24 -005 - Designating The Star Tribune The Legal Newspaper For The City Of St. Anthony Village For The 2024 Calendar Year RESOLUTION 24 -005.PDF Resolution 24 -006 - Adopting The Elected Officials Out Of State Travel Policy For 2024 ELECTED OFFICAL OUT OF STATE TRAVEL POLICY 2024.PDF RESOLUTION 24 -006.PDF Resolution 24 -007 - Accepting Grants And Donations Received RESOLUTION 24 -007.PDF Resolution 24 -008 - Declaring A Vacancy In The City Council And Calling For A Special Election RESOLUTION 24 -008.PDF Public Hearing. Reports From Commission And Staff. Resolution 24 -009 - Approving A Request For A Conditional Use Permit For An Adult Daycare Facility In The LI, Light Industrial District Steve Grittman, City Planner, presenting. COVER MEMO.PDF APPLICATION.PDF BUILDING REMODEL.PDF NOTICE - PUBLIC HEARING 2924 ANTHONY LN.PDF RESOLUTION 24 -009.PDF General Business Of Council. Resolution 24 -010 - Approving The 2024 Agreements With Northeast Youth And Family Services (NYFS) Angela Lewis -Dmello, MSW, LICSW, President and CEO NYFS, presenting. PRESENTATION.PDF SAINT ANTHONY VILLAGE AND NYFS AGREEMENT 2024.PDF COMMUNITY ADVOCATE PROFESSIONAL SERVICES AGREEMENT 2024.PDF RESOLUTION 24 -010.PDF Resolution 24 -011 - Appointing Andrea Stephens As An Interim Councilmember On The St. Anthony Village City Council Charlie Yunker, City Manager, presenting. COVER MEMO.PDF RESOLUTION 24 -011.PDF Swearing In Of New Interim Councilmember ANDREA STEPHENS OATH OF OFFICE.PDF Reports From City Manager And Council Members. Community Forum Individuals may address the City Council about any City business item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk ’s record, and limit their remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. Information And Announcements. Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjournment If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612 -782 -3313 or email city@savmn.com . People who are deaf or hard of hearing can contact us by using 711 Relay. Our Mission is to promote a high quality of life to those we serve through outstanding city services. I. II. III. IV. V. A. Documents: B. VI. A. Documents: B. Documents: C. Documents: D. Documents: E. Documents: F. Documents: G. Documents: H. Documents: I. Documents: J. Documents: K. Documents: VII. VIII. A. Documents: IX. A. Documents: B. Documents: C. Documents: X. XI. XII. A. Documents: XIII. 1 CITY OF SAINT ANTHONY VILLAGECITY COUNCIL MEETING AGENDATuesday, January 9, 2024 at 7:00PMJoin Meeting via ZoomThere is also a dial -in option available. Members of the public who wish to attend the meeting may do so in person. Call To Order.Pledge Of Allegiance.Roll Call.Approval Of Agenda.Proclamations And Recognitions.Swearing In Of Mayor And CouncilmembersWENDY WEBSTER OATH OF OFFICE.PDFLONA DOOLAN OATH OF OFFICE.PDFTHOMAS RANDLE OATH OF OFFICE.PDFStudents In Government PresentationsConsent Agenda.Approval Of CC Meeting MinutesCC 12 -12 -2023.PDFLicense And PermitsLICENSEANDPERMITS.PDFClaims 01 -09 -24.PDF Resolution 24 -001 - Designating Steven P. Carlson, Attorney At Law, As The Prosecuting Attorney For The City Of St. Anthony Village For 2024 RESOLUTION 24 -001.PDF Resolution 24 -002 - Designating Councilmember Jenson As Mayor Pro Tem For The 2024 Calendar Year RESOLUTION 24 -002.PDF Resolution 24 -003 - Designating US Bank, N.A. Of St. Anthony Village, As The Official Depository For City Funds For The 2024 Calendar Year RESOLUTION 24 -003.PDF Resolution 24 -004 - Authorizing The Mayor, City Manager And Finance Director To Make Certain Transactions Regarding City Financial Accounts For The 2024 Calendar Year RESOLUTION 24 -004.PDF Resolution 24 -005 - Designating The Star Tribune The Legal Newspaper For The City Of St. Anthony Village For The 2024 Calendar Year RESOLUTION 24 -005.PDF Resolution 24 -006 - Adopting The Elected Officials Out Of State Travel Policy For 2024 ELECTED OFFICAL OUT OF STATE TRAVEL POLICY 2024.PDF RESOLUTION 24 -006.PDF Resolution 24 -007 - Accepting Grants And Donations Received RESOLUTION 24 -007.PDF Resolution 24 -008 - Declaring A Vacancy In The City Council And Calling For A Special Election RESOLUTION 24 -008.PDF Public Hearing. Reports From Commission And Staff. Resolution 24 -009 - Approving A Request For A Conditional Use Permit For An Adult Daycare Facility In The LI, Light Industrial District Steve Grittman, City Planner, presenting. COVER MEMO.PDF APPLICATION.PDF BUILDING REMODEL.PDF NOTICE - PUBLIC HEARING 2924 ANTHONY LN.PDF RESOLUTION 24 -009.PDF General Business Of Council. Resolution 24 -010 - Approving The 2024 Agreements With Northeast Youth And Family Services (NYFS) Angela Lewis -Dmello, MSW, LICSW, President and CEO NYFS, presenting. PRESENTATION.PDF SAINT ANTHONY VILLAGE AND NYFS AGREEMENT 2024.PDF COMMUNITY ADVOCATE PROFESSIONAL SERVICES AGREEMENT 2024.PDF RESOLUTION 24 -010.PDF Resolution 24 -011 - Appointing Andrea Stephens As An Interim Councilmember On The St. Anthony Village City Council Charlie Yunker, City Manager, presenting. COVER MEMO.PDF RESOLUTION 24 -011.PDF Swearing In Of New Interim Councilmember ANDREA STEPHENS OATH OF OFFICE.PDF Reports From City Manager And Council Members. Community Forum Individuals may address the City Council about any City business item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk ’s record, and limit their remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. Information And Announcements. Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjournment If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612 -782 -3313 or email city@savmn.com . People who are deaf or hard of hearing can contact us by using 711 Relay. Our Mission is to promote a high quality of life to those we serve through outstanding city services. I.II.III.IV.V.A.Documents:B.VI.A.Documents:B.Documents:C. Documents: D. Documents: E. Documents: F. Documents: G. Documents: H. Documents: I. Documents: J. Documents: K. Documents: VII. VIII. A. Documents: IX. A. Documents: B. Documents: C. Documents: X. XI. XII. A. Documents: XIII. 2 CITY OF SAINT ANTHONY VILLAGECITY COUNCIL MEETING AGENDATuesday, January 9, 2024 at 7:00PMJoin Meeting via ZoomThere is also a dial -in option available. Members of the public who wish to attend the meeting may do so in person. Call To Order.Pledge Of Allegiance.Roll Call.Approval Of Agenda.Proclamations And Recognitions.Swearing In Of Mayor And CouncilmembersWENDY WEBSTER OATH OF OFFICE.PDFLONA DOOLAN OATH OF OFFICE.PDFTHOMAS RANDLE OATH OF OFFICE.PDFStudents In Government PresentationsConsent Agenda.Approval Of CC Meeting MinutesCC 12 -12 -2023.PDFLicense And PermitsLICENSEANDPERMITS.PDFClaims01-09 -24.PDFResolution 24 -001 - Designating Steven P. Carlson, Attorney At Law, As The Prosecuting Attorney For The City Of St. Anthony Village For 2024RESOLUTION 24 -001.PDFResolution 24 -002 - Designating Councilmember Jenson As Mayor Pro Tem For The 2024 Calendar YearRESOLUTION 24 -002.PDFResolution 24 -003 - Designating US Bank, N.A. Of St. Anthony Village, As The Official Depository For City Funds For The 2024 Calendar YearRESOLUTION 24 -003.PDFResolution 24 -004 - Authorizing The Mayor, City Manager And Finance Director To Make Certain Transactions Regarding City Financial Accounts For The 2024 Calendar YearRESOLUTION 24 -004.PDFResolution 24 -005 - Designating The Star Tribune The Legal Newspaper For The City Of St. Anthony Village For The 2024 Calendar YearRESOLUTION 24 -005.PDFResolution 24 -006 - Adopting The Elected Officials Out Of State Travel Policy For 2024 ELECTED OFFICAL OUT OF STATE TRAVEL POLICY 2024.PDFRESOLUTION 24 -006.PDFResolution 24 -007 - Accepting Grants And Donations Received RESOLUTION 24 -007.PDFResolution 24 -008 - Declaring A Vacancy In The City Council And Calling For A Special Election RESOLUTION 24 -008.PDF Public Hearing. Reports From Commission And Staff. Resolution 24 -009 - Approving A Request For A Conditional Use Permit For An Adult Daycare Facility In The LI, Light Industrial District Steve Grittman, City Planner, presenting. COVER MEMO.PDF APPLICATION.PDF BUILDING REMODEL.PDF NOTICE - PUBLIC HEARING 2924 ANTHONY LN.PDF RESOLUTION 24 -009.PDF General Business Of Council. Resolution 24 -010 - Approving The 2024 Agreements With Northeast Youth And Family Services (NYFS) Angela Lewis -Dmello, MSW, LICSW, President and CEO NYFS, presenting. PRESENTATION.PDF SAINT ANTHONY VILLAGE AND NYFS AGREEMENT 2024.PDF COMMUNITY ADVOCATE PROFESSIONAL SERVICES AGREEMENT 2024.PDF RESOLUTION 24 -010.PDF Resolution 24 -011 - Appointing Andrea Stephens As An Interim Councilmember On The St. Anthony Village City Council Charlie Yunker, City Manager, presenting. COVER MEMO.PDF RESOLUTION 24 -011.PDF Swearing In Of New Interim Councilmember ANDREA STEPHENS OATH OF OFFICE.PDF Reports From City Manager And Council Members. Community Forum Individuals may address the City Council about any City business item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk ’s record, and limit their remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. Information And Announcements. Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjournment If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612 -782 -3313 or email city@savmn.com . People who are deaf or hard of hearing can contact us by using 711 Relay. Our Mission is to promote a high quality of life to those we serve through outstanding city services. I.II.III.IV.V.A.Documents:B.VI.A.Documents:B.Documents:C.Documents:D.Documents:E.Documents:F.Documents:G.Documents:H.Documents:I.Documents:J.Documents:K. Documents: VII. VIII. A. Documents: IX. A. Documents: B. Documents: C. Documents: X. XI. XII. A. Documents: XIII. 3 CITY OF SAINT ANTHONY VILLAGECITY COUNCIL MEETING AGENDATuesday, January 9, 2024 at 7:00PMJoin Meeting via ZoomThere is also a dial -in option available. Members of the public who wish to attend the meeting may do so in person. Call To Order.Pledge Of Allegiance.Roll Call.Approval Of Agenda.Proclamations And Recognitions.Swearing In Of Mayor And CouncilmembersWENDY WEBSTER OATH OF OFFICE.PDFLONA DOOLAN OATH OF OFFICE.PDFTHOMAS RANDLE OATH OF OFFICE.PDFStudents In Government PresentationsConsent Agenda.Approval Of CC Meeting MinutesCC 12 -12 -2023.PDFLicense And PermitsLICENSEANDPERMITS.PDFClaims01-09 -24.PDFResolution 24 -001 - Designating Steven P. Carlson, Attorney At Law, As The Prosecuting Attorney For The City Of St. Anthony Village For 2024RESOLUTION 24 -001.PDFResolution 24 -002 - Designating Councilmember Jenson As Mayor Pro Tem For The 2024 Calendar YearRESOLUTION 24 -002.PDFResolution 24 -003 - Designating US Bank, N.A. Of St. Anthony Village, As The Official Depository For City Funds For The 2024 Calendar YearRESOLUTION 24 -003.PDFResolution 24 -004 - Authorizing The Mayor, City Manager And Finance Director To Make Certain Transactions Regarding City Financial Accounts For The 2024 Calendar YearRESOLUTION 24 -004.PDFResolution 24 -005 - Designating The Star Tribune The Legal Newspaper For The City Of St. Anthony Village For The 2024 Calendar YearRESOLUTION 24 -005.PDFResolution 24 -006 - Adopting The Elected Officials Out Of State Travel Policy For 2024 ELECTED OFFICAL OUT OF STATE TRAVEL POLICY 2024.PDFRESOLUTION 24 -006.PDFResolution 24 -007 - Accepting Grants And Donations Received RESOLUTION 24 -007.PDFResolution 24 -008 - Declaring A Vacancy In The City Council And Calling For A Special ElectionRESOLUTION 24 -008.PDFPublic Hearing.Reports From Commission And Staff.Resolution 24 -009 - Approving A Request For A Conditional Use Permit For An Adult Daycare Facility In The LI, Light Industrial DistrictSteve Grittman, City Planner, presenting.COVER MEMO.PDFAPPLICATION.PDFBUILDING REMODEL.PDFNOTICE - PUBLIC HEARING 2924 ANTHONY LN.PDFRESOLUTION 24 -009.PDFGeneral Business Of Council.Resolution 24 -010 - Approving The 2024 Agreements With Northeast Youth And Family Services (NYFS)Angela Lewis -Dmello, MSW, LICSW, President and CEO NYFS, presenting.PRESENTATION.PDFSAINT ANTHONY VILLAGE AND NYFS AGREEMENT 2024.PDFCOMMUNITY ADVOCATE PROFESSIONAL SERVICES AGREEMENT 2024.PDFRESOLUTION 24 -010.PDFResolution 24 -011 - Appointing Andrea Stephens As An Interim Councilmember On The St. Anthony Village City CouncilCharlie Yunker, City Manager, presenting.COVER MEMO.PDFRESOLUTION 24 -011.PDFSwearing In Of New Interim CouncilmemberANDREA STEPHENS OATH OF OFFICE.PDFReports From City Manager And Council Members.Community Forum Individuals may address the City Council about any City business item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk ’s record, and limit their remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. Information And Announcements. Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjournment If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612 -782 -3313 or email city@savmn.com . People who are deaf or hard of hearing can contact us by using 711 Relay. Our Mission is to promote a high quality of life to those we serve through outstanding city services. I.II.III.IV.V.A.Documents:B.VI.A.Documents:B.Documents:C.Documents:D.Documents:E.Documents:F.Documents:G.Documents:H.Documents:I.Documents:J.Documents:K.Documents:VII.VIII.A.Documents:IX.A.Documents:B.Documents:C.Documents:X.XI. XII. A. Documents: XIII. 4 . OFFICIAL OATH STATE OF MINNESOTA COUNTIES OF HENNEPIN/RAMSEY CITY OF ST. ANTHONY VILLAGE I, Wendy Webster, do solemnly swear that I will support the Constitution of the United States, the Constitution of the State of Minnesota, and I will faithfully, justly, and impartially discharge the duties of the position of Mayor of the City of Saint Anthony Village, Minnesota, to the best of my judgment and ability. _____________________________________ Wendy Webster Subscribed and sworn to before me this 9th day of January, 2024. _____________________________________ City Clerk 5 THIS PAGE LEFT INTENTIONALLY BLANK 6 . OFFICIAL OATH STATE OF MINNESOTA COUNTIES OF HENNEPIN/RAMSEY CITY OF ST. ANTHONY VILLAGE I, Lona Doolan, do solemnly swear that I will support the Constitution of the United States, the Constitution of the State of Minnesota, and I will faithfully, justly, and impartially discharge the duties of the position of Councilmember of the City of Saint Anthony Village, Minnesota, to the best of my judgment and ability. _____________________________________ Lona Doolan Subscribed and sworn to before me this 9th day of January, 2024. _____________________________________ City Clerk 7 THIS PAGE LEFT INTENTIONALLY BLANK 8 . OFFICIAL OATH STATE OF MINNESOTA COUNTIES OF HENNEPIN/RAMSEY CITY OF ST. ANTHONY VILLAGE I, Thomas Randle, do solemnly swear that I will support the Constitution of the United States, the Constitution of the State of Minnesota, and I will faithfully, justly, and impartially discharge the duties of the position of Councilmember of the City of Saint Anthony Village, Minnesota, to the best of my judgment and ability. _____________________________________ Thomas Randle Subscribed and sworn to before me this 9th day of January, 2024. _____________________________________ City Clerk 9 THIS PAGE LEFT INTENTIONALLY BLANK 10 1 CITY OF ST. ANTHONY 2 CITY COUNCIL REGULAR MEETING MINUTES 3 DECEMBER 12, 2023 4 5 CALL TO ORDER. 6 7 Mayor Stille called the meeting to order at 7:00 p.m. 8 9 PLEDGE OF ALLEGIANCE. 10 11 Mayor Stille invited the Council and audience to join in the Pledge of Allegiance. 12 13 ROLL CALL. 14 15 Present: Mayor Stille, Councilmembers Jenson, Randle, Walker, and Webster. 16 17 Absent:None 18 19 Also Present:City Manager Charlie Yunker, Finance Director Deborah Maloney, WSB 20 Representatives Amy Fredregill, Hannah Delker, and Rebecca Haug, and City 21 Engineer Justin Messner. 22 23 24 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING 25 ITEMS. 26 I.27 APPROVAL OF DECEMBER 12, 2023 CITY COUNCIL MEETING AGENDA. 28 29 Motion by Councilmember Jenson, seconded by Councilmember Walker, to approve the City 30 Council Meeting Agenda of December 12, 2023 as presented. 31 32 Motion carried 5-0. 33 34 II.PROCLAMATIONS AND RECOGNITION - NONE. 35 36 III.CONSENT AGENDA. 37 A.38 Approval of November 28, 2023 City Council Meeting Minutes. B.39 Licenses and Permits. C.40 Claims. D.41 Resolution 23-068 – Designating Randy Stille as a Participant in Outside Organization 42 for 2024. E.43 Resolution 23-069 – Appointing 2024 Planning Commissioners, Chair and Vice Chair. F.44 Resolution 23-070 – Appointing 2024 Parks Chair and Vice Chair. G.45 Resolution 23-071 – Approving the 2024 Fee Schedule. H.46 Resolution 23-072 – Authorizing Transfers and Closing of Specialized Funds. I.47 Resolution 23-073 – Adding Missed Assessments for the 2022 Street and Utility 48 Improvements to the Tax Rolls Beginning 2024. J.49 Resolution 23-074 – Setting the Salary of the City Manager. 11 City Council Regular Meeting Minutes December 12, 2023 Page 2 1 2 Motion by Councilmember Webster, seconded by Councilmember Walker, to approve the 3 Consent Agenda items. 4 5 Motion carried 5-0. 6 7 IV.PUBLIC HEARING. 8 A.9 Resolution 23-075 – Setting the Final 2024 Tax Levy and General Operating Budget for 10 the City of St. Anthony Village. 11 12 Mayor Stille opened the public hearing at 7:06 p.m. 13 14 Finance Director Deborah Maloney reviewed at the September 12, 2023 City Council Meeting, 15 City Staff presented the proposed 2024 General Fund Operating Budget and 2024 Overall Levy. 16 Staff has affirmed the proposed 2024 overall levy is $9,191,133, which represents an increase of 17 $503,708 or a 5.80% increase compared to the 2023 overall levy. The 2024 Budget Parameters 18 include City revenues budgeted using current run rates for sources that are subject to trends and 19 conservative baseline estimates for recurring aids and charges for services, expenses budgeted at 20 amounts that will maintain present level of City services, and liquor transfers are based on liquor 21 operating results. 22 23 Ms. Maloney provided PowerPoint slides showing the Path to the 2024 Tax Levy, General Fund 24 and Levy, Overall Levy by Fund Type, 2024 General Fund Revenues, 2024 General Fund 25 Expenditures, 2024 Budget – Cost Drivers, 2024 Budget – Other Factors, Property Taxes 2024, 26 2024 Property Tax Distribution, Distribution of City Taxes, General Fund Supports City 27 Services, Impact of Debt Levy Relief, and Summary of 2024 Budget. Spreadsheets were 28 provided for General Fund Revenues Summary, General Fund Revenues Detail, General Fund 29 Expenditures Summary, and General Fund Expenditures Detail. 30 31 No one appeared to address the Council during Open Forum. 32 33 Mayor Stille closed the public hearing at 7:25 p.m. 34 35 Motion by Councilmember Jenson, seconded by Councilmember Walker, to Resolution 23-075 – 36 a Resolution Setting the Final 2024 Tax Levy and General Operating Budget for the City of St. 37 Anthony Village. 38 39 Motion carried 5-0. 40 41 V.REPORTS FROM COMMISSION AND STAFF. 42 A.43 Climate Plan Final Adoption. 44 45 City Manager Charlie Yunker reviewed work has taken place over the past several months in 46 drafting a Climate Plan for St. Anthony. 12 City Council Regular Meeting Minutes December 12, 2023 Page 3 1 2 Amy Fredregill and Hannah Delker from WSB reviewed a PowerPoint presentation summarizing 3 the 2023 Climate Plan. The Timeline was reviewed. 4 5 The Water Focus Vision is to increase the strength of the community by protecting and 6 preserving the City’s water resources and the Initiatives include: 7 Initiative 1 – Continue to reduce drinking water consumption in homes and businesses. 8 Initiative 2 – Reduce excess impervious surfaces to improve water infiltration and 9 quality. 10 Initiative 3 – Establish revegetation program to replace lost tree cover. 11 Community – Enlist community in initiative to reduce water use. 12 13 The Waste Focus Vision is to protect the health and viability of St. Anthony Village well into the 14 future by reducing the volume of waste sent to landfills and the Initiatives include: 15 Initiative 1 – Increase participation in organics composting. 16 Initiative 2 – Partner with local organizations to host multiple annual events for proper 17 disposal of hazardous waste, including electronics and appliances. 18 Initiative 3 – Reduce the amount of non-recyclable waste sent to the landfill. 19 Community – Enlist community in initiative to reduce volume of waste in St. Anthony 20 Village. 21 22 The Energy Focus Vision is to re-envision City-wide energy practices to reduce city-wide CO2 23 emissions by 80% and City facility CO2 emissions by 100% by 2040 and the Initiatives include: 24 Initiative 1 – Improve the efficiency of homes, businesses, and public facilities in St. 25 Anthony Village. 26 Initiative 2 – Increase usage of renewable energy. 27 Initiative 3 – Increase the purchasing of electric devices and appliance alternatives. 28 Community – Enlist community in initiatives to increase building and home energy 29 efficiency. 30 31 The Transportation Focus Vision is to reduce the emissions produced from travel by enhancing 32 multimodal transportation opportunities and improving access to EVS and the Initiatives include: 33 Initiative 1 – Improve accessibility and increase use of non-motorized transportation 34 infrastructure. 35 Initiative 2 – Increase electric vehicle ownership across St. Anthony Village. 36 Initiative 3 – Reduce avoidable vehicle emissions. 37 38 The Climate Plan is presented for adoption by the City Council this evening. Once adopted, the 39 Climate Plan Implementation section will be reviewed at Goal Setting in January for the City 40 Council to begin prioritization and identification of staff resources to carry-out the 41 exploration/implementation of the Action Steps. 42 43 Councilmember Webster thanked Amy and Hannah on working with the Parks and 44 Environmental Commission on this Climate Plan. 45 13 City Council Regular Meeting Minutes December 12, 2023 Page 4 1 Mayor Stille asked how this plan will roll out. City Manager Yunker reviewed some of the 2 Action Steps. The Plan has a scope of 3-5 years timeframe. This will be further discussed during 3 Goal Setting in January 2024. Mayor Stille noted St. Anthony has always been a leader in this. 4 5 Motion by Councilmember Randle, seconded by Councilmember Jenson, to adopt the Climate 6 Plan as presented. 7 8 Motion carried 5-0. 9 10 VI.GENERAL BUSINESS OF COUNCIL. 11 A.12 Resolution 23-076 – Approving a Third Amendment to Contract for Redevelopment with 13 Doran SLV, LLC. 14 15 City Manager Charlie Yunker reviewed Council is requested to consider a resolution approving a 16 Third Amendment to Contract for Redevelopment with Doran SLV, LLC for the former Walmart 17 site redevelopment, referred to as The Ruby. 18 19 The initial Contract for Private Redevelopment contemplated the construction of each phase of 20 our Ruby project to be done in two phases. A Second Amendment was requested and 21 subsequently approved, which changed the improvement construction commencement and 22 completion dates given uncertainties with the recent pandemic. 23 24 Doran SLV, LLC is requesting Council consent to the Third Amendment to do two things: 1.25 Confirm the City agrees that Doran has met the terms of completion for the first Phase, per 26 the Completion of Phase I Minimum Improvements based on the issuance of a Certificate of 27 Occupancy in December 2022, and 2.28 Request an extension of timing requirements on Phase 2. In Section 2(a) of the amendment, 29 Doran SLV, LLC proposes Phase II Commencement deadline of January 1, 2025 and 30 completion date of January 1, 2027. 31 32 Mr. Evan Doran (participating from Dorn SLV, LLC on zoom) was not able to be heard due to 33 technical difficulties. Mr. Doran stated he does not have a lot to add to Mr. Yunker’s report. He 34 explained the content of the Third Amendment. He stated a lot of time and energy is being spent 35 on this project. 36 37 Councilmember Walker asked if the request for extension is time-sensitive because there will be 38 a transition of Mayor for St. Anthony. Mr. Dorn stated they are technically out of compliance on 39 the commencement date and he would prefer not to have the question if Phase 1 is complete. The 40 building is occupied and has been for over a year. 41 42 Mayor Stille asked about common areas and that would be a show of commitment for the 43 project. Mr. Doran stated the clubhouse is complete and the amenities deck is complete for the 44 most part (90%). Mr. Doran stated there is near 90% leased. 45 14 City Council Regular Meeting Minutes December 12, 2023 Page 5 1 Motion by Councilmember Jenson, seconded by Councilmember Webster, to approve Resolution 2 23-076 – Approving a Third Amendment to Contract for Redevelopment with Doran SLV, LLC. 3 4 Motion carried 5-0. 5 6 The meeting recessed for the HRA Meeting at 7:47 p.m. 7 8 The Regular Meeting reconvened at 7:50 p.m. 9 B.10 Municipal Separate Storm Sewer System (MS4) 11 12 WSB Representative Rebecca Haug reviewed the Minnesota Pollution Control Agency (MPCA) 13 has designated the City of St. Anthony Village (City) as a Municipal Separate Storm Sewer 14 System (MS4) community because the City owns and operates a storm sewer system, is located 15 in an urbanized area, and has a population of 1,000 or more people. Each MS4 community is 16 required to develop a Stormwater Pollution Prevention Plan (SWPPP) to address six program 17 areas of the MS4 permit. 18 19 The Minimum Control Measures (MCMs) were reviewed as: 1.20 Public Education and Outreach. 2.21 Public Participation and Involvement. 3.22 Illicit Discharge Detection and Elimination. 4.23 Construction Site Stormwater Runoff Control. 5.24 Post-Construction Stormwater Management. 6.25 Pollution Prevention and Good Housekeeping for Municipal Operations. 26 27 To meet the Public Participation requirement of the MS4 permit, the City is required to hold at 28 least one opportunity annually for the public to provide input on the City’s SWPPP. Ms. Haug 29 reviewed a PowerPoint presentation including Municipal Separate Storm Sewer System (MS4) 30 Permit, Explaining what the problem is, Minimum Control Measures (MCMs). 31 32 Councilmember Jenson stated he appreciates the way she reviewed the 6 Minimum Control 33 Measures. 34 C.35 Resolution 23-077 – Authorizing the Applications for the Metropolitan Council 36 Environmental Services 2023 Private Property I/I Grant Program. 37 38 City Engineer Justin Messner reviewed this resolution authorizes the application for the 39 Metropolitan Council Environmental Services (MCES) 2023 Private Property inflow and 40 Infiltration (I/I) Grant which is related to the Ongoing I/I Program between the City of St. 41 Anthony Village and the MCES. The 2023 Private Property I/I Grant Program provides $1.5 42 million in wastewater revenue to provide grants to private property owners to help with repairs 43 that will remove and prevent clear water from entering the wastewater treatment system. The 44 Minnesota Legislature amended statute 471.342 to allow MCES to provide grant funding to local 45 municipalities to assist private property owners with costs associated with repairing sewer 46 infrastructure on their property. 15 City Council Regular Meeting Minutes December 12, 2023 Page 6 1 2 Local communities, through their 2020 Comprehensive Sewer Plan submittals, indicate that at 3 least 50% of I/I comes from private property and sanitary sewer laterals, which in St. Anthony 4 Village are owned and maintained by private property owners up to the point of connection with 5 the City of St. Anthony Village sanitary sewer main pipe typically under the roadway. To 6 promote the need for I/I mitigation, local communities identified a need for funding or private 7 property owners, which created this program for which St. Anthony Village is eligible to 8 participate. 9 10 This program will give local communities the ability to provide grant assistance to private 11 property owners and distribute funds to private property owners or contractors in alignment with 12 the grant program guidelines. The MCES program guidelines are summarized below: 13 • Grants to private property owners shall be for a percentage of actual, reasonable, and verifiable 14 I/I mitigation costs. No costs of studies, engineering, or planning shall be eligible. 15 • Grant reimbursement shall be 50% of eligible costs, up to $5,000, for applicants not meeting 16 equity criteria set by the participating municipalities. Eligible work includes: 17 o Private lateral repair and/or replacement 18 o Foundation drain disconnections and new sump pump, if associated with the foundation 19 drain disconnect 20 o Lateral televising and cleaning costs if: 21 ▪ Applicant meets the equity criteria or 22 ▪ Televising and cleaning result in repair or replacement of sewer lateral 23 • Grants of up to $10,000 may be given to private property owners meeting the municipality’s 24 equity criterion. 25 • The private service line or foundation drain must be active and serving an occupied building. 26 • All repairs and replacements must be made with materials and methods consistent with local 27 codes and permit requirements. 28 • Qualified spending on eligible work must occur between January 1, 2024, and December 31, 29 2024. 30 31 The program will be administered by eligible cities, which are those that have had a measurable 32 flow rate within 20 percent of the permitted flow limit, and which St. Anthony is one of those 33 cities. St. Anthony can apply for a block of funding and determine eligibility within the city for 34 those funds. If a city includes an equity component, additional funding per repair can be made 35 available. Guidance by MCES was a reasonable application would be for $25,000 - $50,00 per 36 city. 37 38 At the November 28, 2023 City Council Work Session, City Staff presented the program 39 guidelines, discussed possible parameters for a city program, and identified the following 40 criteria: 41 The City will accept applications for 30 days – May 1-31, 2024. 42 Owner Occupied properties are eligible. 43 Prioritize applications meeting equity criteria – Verify income with 2023 Federal tax 44 return. 45 16 City Council Regular Meeting Minutes December 12, 2023 Page 7 1 To participate in the program, cities are required to submit to MCES a signed resolution with 2 application to the program by December 15, 2023. 3 4 Mayor Stille noted there is not a lot of money in the program but residents interested in applying 5 for a grant need to apply May 1 – 31, 2024. 6 7 Motion by Councilmember Webster, seconded by Councilmember Jenson, for approval of 8 Resolution 23-077 – A Resolution Authorizing the Application for the Metropolitan Council 9 Environmental Services 2023 Private Property I/I Grant Program. 10 11 Motion carried 5-0 12 D.13 Resolution 23-078 – Awarding a Bid for the Well No. 4 Rehabilitation Project. 14 15 City Engineer Messner reviewed quotes were received for this project on Wednesday, November 16 8, 2023. Three quotes were received. The quotes were checked for mathematical accuracy. The 17 low bid was submitted by Keys Well Drilling Company of St. Paul, MN in the amount of 18 $98,830 for the base bid. 19 20 In addition costs were requested for two alternate items: 21 Alternate No. 1 – New Pump Bowl Assembly $13,000 22 Alternate No. 2 – Well Maintenance Work $83,000 23 24 These alternates are items that may or may not be required to complete the well rehabilitation. 25 The need for Alternates No. 1 and No. 2 will be determined following removal and inspection of 26 the pump and casing during the construction process. If they are determined necessary 27 approximately $38,580 in Base Bid items would be eliminated as they would no longer be 28 necessary thereby resulting in an estimated maximum total project cost of $156,250. 29 30 Staff recommends a contract for the base bid in the amount of $98,830 to Keys Well Drilling be 31 awarded. Alternates should be awarded as determined necessary upon inspection. 32 33 Councilmember Jenson asked if these costs are included in the levy for next year and Mr. 34 Yunker stated it is built into the water fund. 35 36 Motion by Councilmember Walker, seconded by Councilmember Randle, for approval of 37 Resolution 23-078 – Awarding a Bid for the Well No. 4 Rehabilitation Contract to Keys Well 38 Drilling for $98,830 and Alternates No. 1 and No. 2. 39 40 Motion carried 5-0. 41 E.42 Ordinance 2023-10 – Amending Multiple Sections of Chapter 33 Sewer, Water, License 43 and Permit Fees, Stormwater Facilities 44 45 City Manager Yunker reviewed this is the final reading of Ordinance 2023-10. A PowerPoint 46 presentation was provided including Parameters, Water Costs, Adjustment to Distribution Fee, 47 17 City Council Regular Meeting Minutes December 12, 2023 Page 8 1 Adjustment in Usage Rates, Adjustments Impacts, Sanitary Sewer Costs, Adjustment to 2 Collection Fee, Adjustment in Usage Rate, Adjustments Impacts, Stormwater Rates, Rate 3 Survey, and Impacts by Tier Levels. 4 5 Motion by Councilmember Walker, seconded by Councilmember Jenson, for approval of Final 6 Reading and adoption of Ordinance 2023-10 – Amending Multiple Sections of Chapter 33 7 Sewer, Water, License and Permit Fees, Stormwater Facilities. 8 9 Motion carried 5-0. 10 F.11 Resolution 23-079 – Approving Summary Publication of Ordinance 2023-10. 12 13 Mayor Stille reviewed this resolution is to approve a summary publication of Ordinance 2023- 14 10. 15 16 Motion by Councilmember Webster, seconded by Councilmember Walker, for approval of 17 Resolution 23-079 – Approving Summary Publication of Ordinance 2023-10. 18 19 Motion carried 5-0. 20 G.21 Quarterly Goals Update. 22 23 City Manager Yunker reviewed the 2023 Goals Chart and Action Steps along with the 4th 24 Quarter Updates. 25 26 VII.REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS. 27 28 City Manager Yunker reported Santa on the Truck will be held December 10, 12, and 14. Further 29 information can be found on the website. 30 31 Councilmember Webster stated on December 6, she attended the Majority in the Middle Event. 32 On December 7, she attended the North Suburban Cable Access Corporation and the North 33 Suburban Cable Commission Meeting. On December 11, she attended the Regional Council of 34 Mayors Meeting as a guest. 35 36 Councilmember Jenson stated on December 1, he attended the Ramsey County Local League of 37 Governments Executive Board Meeting. On December 7, he attended the Northeast Youth and 38 Family Services Board Meeting. On December 6, he also attended the Majority in the Middle 39 Event. On December 7, he attended the Ramsey County Local League of Governments Meeting. 40 41 Councilmember Walker stated he attended the monthly St. Anthony Village Chamber of 42 Commerce Meeting. 43 44 Councilmember Randle had no report. 45 46 Mayor Stille stated on December 11, he attended the Regional Council of Mayors Meeting. 18 City Council Regular Meeting Minutes December 12, 2023 Page 9 1 2 VIII.COMMUNITY FORUM - NONE. 3 4 No one appeared to address the Council. 5 6 IX.INFORMATION AND ANNOUNCEMENTS. 7 8 Mayor Stille announced this will be the last meeting of the City Council for 2023. This will be 9 Councilmember Walker’s last meeting. Mayor Stille congratulated Councilmember Walker on 10 his four year term. 11 12 Councilmember Jenson announced this is also Mayor Stille’s last meeting for 2023. The 13 Councilmembers provided remarks to Mayor Stille. 14 15 Councilmember Webster thanked Mayor Stille for serving the community for 25 years as a 16 Planning Commissioner, Councilmember, and as Mayor. 17 18 Councilmember Randle stated it has been a pleasure serving with Mayor Stille over the past 4 19 years. He served the City well and he will be dearly missed. 20 21 Councilmember Walker stated his comments are more about Mayor Stille as a person. 22 23 Councilmember Jenson stated he has been on Council with Mayor Stille for 14 years. He read 24 some of Mayor Stille’s accomplishments in the City. 25 26 Each read a written statement. A plaque was presented to Mayor Stille. Photographs were taken. 27 28 Mayor Stille thanked the Council and read farewell speech. He thanked the people he has worked 29 with along the way. 30 31 X. ADJOURNMENT. 32 33 Mayor Stille adjourned the meeting at 8:45 p.m. 34 35 36 Respectfully submitted, 37 Debbie Wolfe 38 TimeSaver Off Site Secretarial, Inc. 39 40 Mayor 41 ATTEST: 42 City Clerk 19 THIS PAGE LEFT INTENTIONALLY BLANK 20 Saint Anthony Village DATE: January 09, 2024 Approved: TO: Mayor and Councilmembers FROM: License Clerk ITEM: License and Permits for Approval: Mechanical Contractors Licenses Air Mechanical, Ham Lake, MN Hamlin Installations, Hammond, WI Kenzie Heating & Air Conditioning Co, Vadnais Heights, MN Marsh Heating & Air Conditioning, Brooklyn Park, MN Northern Heating & Air Conditioning Inc., Ramsey, MN Three Rivers Mechanical, Anoka, MN Residential Rental Licenses: Applicant:Amy Shih Location:3200/3202 39th Ave ` Applicant:Barb Sullivan Location:2613 Lowry Ave. Applicant:IH2 Property Illinois L.P Location:3913 Fordham Dr. Applicant:KKR Real Estate Holdings I Location:3207 Stinson Blvd Commercial Rental Licenses: Applicant:Curtin Properties, LLC Location:3817 Macalaster Dr. Applicant:Highland Court, LLC Location:3800-3808 Macalaster Dr. 21 THIS PAGE LEFT INTENTIONALLY BLANK 22 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 1 Check Issue Dates: 1/2/2024 - 1/9/2024 Jan 04, 2024 03:27PM Vendor Number Payee Check Issue Date Amount 13282 METCO 01/02/2024 765.00 1118 56 BREWING 01/09/2024 694.00 1122 AM CRAFTS SPIRITS 01/09/2024 436.70 1100 ARTISIAN BEER COMPANY 01/09/2024 4,257.28 1013 BELLBOY CORPORATION 01/09/2024 1,427.03 1014 BELLBOY CORPORATION 01/09/2024 250.90 10162 BEN SAEFKE PHOTOGRAPHY 01/09/2024 25.00 10172 BIFFS INC.01/09/2024 98.99 1018 BREAKTHRU BEVERAGE MN BEER 01/09/2024 18,532.02 1011 BREAKTHRU BEVERAGE MN WINE & SPIRITS 01/09/2024 4,720.75 1009 BREAKTHRU BEVERAGE MN WINE & SPIRITS 01/09/2024 1,139.50 2014 BROKEN CLOCK BREWING 01/09/2024 456.00 13344 BSN SPORTS LLC 01/09/2024 487.69 12596 CINTAS CORPORATION 01/09/2024 3,184.75 10307 CIVIC SYSTEMS, LLC 01/09/2024 9,427.00 10332 COMPTON'S COMMERCIAL CLNG. INC 01/09/2024 3,578.00 12924 COREMARK METALS 01/09/2024 11.50 1042 CRYSTAL SPRINGS ICE 01/09/2024 149.84 11796 DO GOOD BIZ INC 01/09/2024 484.00 10461 EHLERS & ASSOCIATES, INC.01/09/2024 990.00 10468 ELECTRO WATCHMAN INC 01/09/2024 150.53 13345 FIELD TRAINING SOLUTIONS 01/09/2024 295.00 10571 GOLIATH HYDRO-VAC, INC.01/09/2024 40,200.00 10578 GOPHER STATE ONE CALL 01/09/2024 114.65 13264 GRITTMAN CONSULTING LLC 01/09/2024 7,438.00 10661 HENNEPIN COUNTY TREASURER 01/09/2024 2,834.67 10681 HIRSHFIELD'S INC 01/09/2024 131.94 1019 HOHENSTEIN'S INC 01/09/2024 4,901.27 2044 INSIGHT BREWING COMPANY 01/09/2024 1,177.00 10733 INSTRUMENTAL RESEARCH, INC.01/09/2024 115.00 1004 JOHNSON BROTHERS LIQUOR COMPANY 01/09/2024 696.54 1005 JOHNSON BROTHERS LIQUOR COMPANY 01/09/2024 573.60 1006 JOHNSON BROTHERS LIQUOR COMPANY 01/09/2024 3,980.96 1044 JOHNSON BROTHERS LIQUOR COMPANY 01/09/2024 21,375.00 2028 LADONA CERVECERIA 01/09/2024 118.00 10831 LEAGUE OF MINNESOTA CITIES 01/09/2024 350.00 12757 LEXIPOL LLC 01/09/2024 4,680.69 2010 LUPULIN BREWING 01/09/2024 793.67 11985 MANSFIELD OIL COMPANY 01/09/2024 8,719.95 10931 METROPOLITAN COUNCIL - WASTEWATER 01/09/2024 68,558.63 12864 MILLER, BRETT W 01/09/2024 3,000.00 10963 MINNEAPOLIS SAW COMPANY INC 01/09/2024 13.00 12441 MTI DISTRIBUTING INC 01/09/2024 149.43 1051 NEW FRANCE WINE COMPANY 01/09/2024 317.00 13210 ODP BUSINESS SOLUTIONS LLC 01/09/2024 132.17 12779 OPTION ONE MECHANICAL LLC 01/09/2024 1,347.00 1012 PAUSTIS & SONS 01/09/2024 5,236.83 2034 PEQUOD DISTRIBUTION 01/09/2024 849.07 1001 PHILLIPS WINE & SPIRITS 01/09/2024 2,083.40 1002 PHILLIPS WINE & SPIRITS 01/09/2024 1,591.55 12447 PMG 56 LLC MN SERIES 01/09/2024 67.31 12747 PRECISE MRM LLC 01/09/2024 50.00 2019 PRYES BREWING COMPANY 01/09/2024 684.00 23 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 2 Check Issue Dates: 1/2/2024 - 1/9/2024 Jan 04, 2024 03:27PM Vendor Number Payee Check Issue Date Amount 12918 QUADIENT LEASING USA INC 01/09/2024 474.42 1062 RED BULL DISTRIBUTION COMPANY 01/09/2024 240.22 2018 SMALL LOT WINES 01/09/2024 133.04 1024 SOUTHERN GLAZER'S OF MN 01/09/2024 1,172.31 1008 SOUTHERN GLAZER'S OF MN 01/09/2024 5,896.30 1026 SOUTHERN GLAZER'S OF MN 01/09/2024 3,336.00 1036 SOUTHERN GLAZER'S OF MN 01/09/2024 354.56 11457 ST ANTHONY VILLAGE CENTER LLC 01/09/2024 2,430.03 11478 STAR TRIBUNE 01/09/2024 483.48 11994 STERICYCLE INC 01/09/2024 47.25 13178 STEVEN P CARLSON 01/09/2024 5,000.00 11580 TOWMASTER 01/09/2024 173,564.00 1098 TRADITION WINE & SPIRITS 01/09/2024 812.00 11819 TRUE NORTH ELECTRIC 01/09/2024 3,204.00 2023 VENN BREWING CO 01/09/2024 626.00 11681 VIKING ELECTRIC SUPPLY INC 01/09/2024 73.78 1025 VINOCOPIA 01/09/2024 1,361.75 11933 WIMACTEL INC 01/09/2024 75.00 1034 WINE COMPANY THE 01/09/2024 1,292.00 1038 WINE MERCHANTS INC 01/09/2024 758.00 Grand Totals: 435,175.95 24 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 24-001 A RESOLUTION DESIGNATING STEVEN P. CARLSON, ATTORNEY AT LAW AS THE PROSECUTING ATTORNEY FOR THE CITY OF SAINT ANTHONY VILLAGE FOR 2024 BE IT RESOLVED that the City Council of the City of Saint Anthony Village hereby designates Steve Carlson, Attorney at Law, as the prosecuting attorney for the City of Saint Anthony Village for 2024. Adopted this 9th day of January, 2024. ______________________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Review for Administration: _____________________________________ Charlie Yunker, City Manager 25 THIS PAGE LEFT INTENTIONALLY BLANK 26 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 24-002 A RESOLUTION DESIGNATING COUNCILMEMBER JENSON AS MAYOR PRO TEM FOR THE 2024 CALENDAR YEAR BE IT RESOLVED, by the City Council of the City of Saint Anthony Village hereby designates Councilmember Jan Jenson as Mayor Pro Tem for the calendar year 2024. Adopted this 9th day of January, 2024. ______________________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Review for Administration: _____________________________________ Charlie Yunker, City Manager 27 THIS PAGE LEFT INTENTIONALLY BLANK 28 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 24-003 A RESOLUTION DESIGNATING US BANK, N.A. OF SAINT ANTHONY VILLAGE AS THE OFFICIAL DEPOSITORY FOR CITY FUNDS FOR THE 2024 CALENDAR YEAR BE IT RESOLVED that the City Council of the City of Saint Anthony Village hereby designates that US Bank, N.A. of St. Anthony as a depository for the funds of the City and that said bank shall also be the bank for this City with respect to any/all other banking services required or used by this City. BE IT FURTHER RESOLVED, that said bank deposit such securities in the amount and in the manner required by law. BE IT FURTHER RESOLVED, that the Finance Director be authorized to accept such securities as collateral as required by law, and that said collateral be held at the US Bank of Saint Anthony Village for safekeeping. BE IT FURTHER RESOLVED, the City Clerk shall transmit to the US Bank, N.A. of Saint Anthony Village a copy of this resolution. Adopted this 9th day of January, 2024. ______________________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Review for Administration: _____________________________________ Charlie Yunker, City Manager 29 THIS PAGE LEFT INTENTIONALLY BLANK 30 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 24-004 A RESOLUTION AUTHORIZING THE MAYOR, CITY MANAGER AND FINANCE DIRECTOR TO MAKE CERTAIN TRANSACTIONS REGARDING CITY FINANCIAL ACCOUNTS FOR THE 2024 CALENDAR YEAR BE IT RESOLVED that the City Council of the City of Saint Anthony hereby specifies: Mayor (Wendy Webster) City Manager (Charlie Yunker) Finance Director (Deborah Maloney) to make approved transfers and deposits and approved transactions of City funds in the various City accounts and that their names are to appear on signature cards at various financial institutions approved by the City. Adopted this 9th day of January, 2024. ______________________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Review for Administration: _____________________________________ Charlie Yunker, City Manager 31 THIS PAGE LEFT INTENTIONALLY BLANK 32 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 24-005 A RESOLUTION DESIGNATING THE STAR TRIBUNE THE LEGAL NEWSPAPER FOR THE CITY OF SAINT ANTHONY VILLAGE FOR THE 2024 CALENDAR YEAR BE IT RESOLVED that the City Council of the City of Saint Anthony Village hereby designates The Star Tribune, a legal newspaper of general circulation in the City as, the official newspaper of the City of St. Anthony for 2024 in which shall be published such measures and matters as are by-laws of this State and City Code required to be published; and such other matters as the Council may deem advisable and in the public interest to have published. Adopted this 9th day of January, 2024. ______________________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Review for Administration: _____________________________________ Charlie Yunker, City Manager 33 THIS PAGE LEFT INTENTIONALLY BLANK 34 2024 ELECTED OFFICIAL OUT-OF-STATE TRAVEL POLICY Purpose: The City of Saint Anthony Village recognizes that its elected officials may at times receive value from traveling out of the state for workshops, conferences, events and other assignments. This policy sets forth the conditions under which out-of-state travel will be reimbursed by the City. This policy will be reviewed annually by City Council. General Guidelines: 1.The event, workshop, conference or assignment must be approved in advance by detailed motion of the City Council at an open meeting and must include an estimate of the cost of the travel. In evaluating the Out-of-State Travel request, the Council will consider the following: Whether the elected official will be receiving training on issues relevant to the City or to his/her role as the Mayor or Councilmember; Whether the elected official will be meeting and networking with other elected officials from around the country to exchange ideas on topics of relevance to the City and/or official roles of local elected officials; Whether the elected official will be viewing a city facility or function that is similar in nature to one that is currently operating at, or under consideration by the City where the purpose for the trip is to study the facility or function to bring back ideas for consideration of the full Council; Whether the elected official has been specifically assigned by the City Council to visit another city for the purpose of establishing a goodwill relationship such as a “Sister-City” relationship; 35 2024 Whether the elected official has been specifically assigned by the City Council to testify on behalf of the City at the United States Congress or to otherwise meet with Federal Officials on behalf of the City; Whether the City has sufficient funding available in the budget to pay the cost of the trip. 2.No reimbursement will be made for attendance at events sponsored by or affiliated with political parties. 3.The City may make payments in advance for airfare, lodging and registration if specifically approved by the City Council. Otherwise all payments will be made as reimbursements to the Elected Official. 4.The City will reimburse for transportation, lodging, meals, registration, and incidental costs using the same procedures, limitations and guidelines outlined in the City’s policy for Out-of-State Travel by City employees as outlined in the City Expenditure Policy of the City of Saint Anthony Village Employee Resource Guide. Provisions: Limitations on paying for Councilmembers who have announced their intention to resign, not to seek re-election, or who have been defeated in an election (however, there may be some benefit to the City in having newly elected officials who have not yet taken office attend training beforehand); Requirements for Councilmembers to give oral or written reports on the results of the trip a the next Council meeting; The ability for the city to make exceptions to the policy; The requirement that all frequent flyer miles to accrue to the city; Requirements to use the most cost-efficient mode of travel available taking into consideration reasonable time constraints. 36 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 24-006 A RESOLUTION ADOPTING THE ELECTED OFFICIALS OUT OF STATE TRAVEL POLICY FOR 2024 WHEREAS, In accordance to Minnesota State Statute Chapter 471, Section 661, requires that cities, counties and school districts develop a policy that regulates travel by elected officials outside of the state; WHEREAS, the City Council will review this policy annually; WHEREAS, any changes to the policy must be approved by a recorded vote; and WHEREAS, elected officials of the City of Saint Anthony Village will follow the limitations outlined in the policy. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saint Anthony Village hereby approves the elected officials Out of State Travel Policy for 2024. Adopted this 9th day of January, 2024. ______________________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Review for Administration: _____________________________________ Charlie Yunker, City Manager 37 THIS PAGE LEFT INTENTIONALLY BLANK 38 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 24-007 A RESOLUTION ACCEPTING GRANTS AND DONATIONS RECEIVED WHEREAS,the City of St. Anthony is required to accept all grants and donations by resolution; and WHEREAS, the City of St. Anthony has received the following grants and donations in the 4th quarter of 2023: Kiwanis Club- PD $ 500.00 Kiwanis Club- FD $ 500.00 GameTime Community Champions™ Playground Grant Funding $ 38,344.21 Roy B Quady donation- FD Equipment $ 10,000.00 EMAC Mutual Aid Reimbursement $ 14,140.23 Ramsey County Recycling Grant $ 1,080.00 City of St. Paul Safe & Sober $ 4,564.22 Smith, Daniel and Stephanie- Swingset- Stanley Smith $ 2,500.00 Total $ 71,628.66 NOW, THEREFORE BE IT RESOLVED that the City Council of the City of St. Anthony Village hereby accepts the grants and donations as received in the 4th quarter of 2023. Adopted this 9th day of January, 2024. _________________________________________ Wendy Webster, Mayor ATTEST:___________________________ City Clerk Review for Administration: _______________________________________ Charlie Yunker, City Manager 39 THIS PAGE LEFT INTENTIONALLY BLANK 40 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 24-008 RESOLUTION DECLARING A VACANCY IN THE CITY COUNCIL AND CALLING FOR A SPECIAL ELECTION WHEREAS,the City of St. Anthony held their municipal election on November 7, 2023, and WHEREAS,the City of St. Anthony conducted the official canvass of the results on November 14, 2023; and WHEREAS, Current Councilmember Wendy Webster received the most votes for Mayor; and WHEREAS,a vacancy for Councilmember will exist beginning January 1, 2024 when Wendy Webster assumes her new role as Mayor; and WHEREAS,the term for the vacant Councilmember will end January 5, 2026, which is more than two years remaining, thus requiring a special election to fill the vacancy; and NOW, THEREFORE, BE IT RESOLVED, by the City of St. Anthony, Minnesota as follows: The City Council of St. Anthony declares a vacancy for role of Councilmember with a term ending January 5, 2026, and calls for a special election to occur on August 13, 2024 to fill the vacancy. Adopted this 9th day of January, 2024. _________________________________________ Wendy Webster, Mayor ATTEST: ____________________________ City Clerk Review for Administration: _________________________________________ Charlie Yunker, City Manager 41 THIS PAGE LEFT INTENTIONALLY BLANK 42 MEMORANDUM To:Mayor Webster and St. Anthony Village City Council From:Stephen Grittman, City Planner Date:City Council Meeting – January 9, 2023 GC Project No.140.01 – 23.02 Request:Request for a Conditional Use Permit for Adult Daycare facility in the “LI”, Light Industrial District Property Address: 2924 Anthony Lane Property PID:06-029-23-44-0058 REQUESTED COUNCIL ACTION: Approval of a Conditional Use Permit for an Adult Daycare facility at 2924 Anthony Lane, subject to the following conditions: 1.Issues related to building, fire, and other related city codes shall be subject to comment and recommendation by applicable staff. 2.The applicant receives, and provides to the City, the required licensing from the State of Minnesota and provides evidence of such licensing throughout occupancy in the space. 3.The CUP is provided for the requested site only. Changes in location, size, operation, or other aspects of the facility will require a new CUP application. As proposed, the capacity of the facility would be 100 clients. PROJECT DESCRIPTION The Applicants are seeking approval of a Conditional Use Permit to remodel and occupy a portion of an existing shopping center space at the above address. The site is zoned “LI”, Light Industrial, and is surrounded by other Industrial parcels and business tenants along Anthony Lane. The proposed use would be as a commercial Adult Daycare facility, listed as a Conditional Use in the LI District. The applicants note that the use supports adults with disabilities and special needs from the surrounding areas. The applicant has stated that the use would operate during daytime and weekday hours (primarily 9am to 3pm), with most all of the clients arriving via 43 January 9, 2023 Page 2 automobiles operated by the facility’s employees. Vans may eventually be added to support the employee automobile transportation. The space is an existing building with attendant parking and circulation space. The building exterior would not be modified, and only internal remodeling to accommodate the proposed use would be necessary. Employee parking would be available in the parking field southwest of the building (to the front). The applicants indicate a capacity of 100 adults being served, with an employee ratio of 10 clients to 1 employee, resulting in a staff capacity of approximately 10 employees. The current parking lot capacity can accommodate more than 50 passenger vehicles. STAFF AND PLANNING COMMISSION RECOMMENDATION The Planning Commission reviewed the proposal during a public hearing at its regular meeting on December 19, 2023. The applicant was present to answer questions. No members of the public were present, nor did any provide comments for the public hearing. The commission discussed the proposal, the staff report and recommendations, and the comments provided at the hearing. The Commission then voted unanimously to recommend approval of the Conditional Use Permit, with the three conditions offered by staff. The applicant expressed support for these changes. The staff conditions, and the recommended changes in redline, are listed with the Requested Council Action above. Staff has reviewed the project for land use compliance with the intent and policies of the City’s Comprehensive Plan, and for zoning consistency with the “LI”, Light Industrial District as a baseline. In summary, the Comprehensive Plan promotes use of the subject properties that reflect, or are compatible with, the existing and proposed uses in the area. The proposed Conditional Use Permit meets the requirements of the Zoning Ordinance for the baseline district zoning standards. GENERAL INFORMATION Applicant:Serenity Home Health Care Owner:Ganz Enterprises LLC Location:2924 Anthony Lane Existing Land Uses Existing Industrial Building Zoning:LI, Industrial Deadline for Agency Application Complete Date: February 14, 2023 Action:60 Days: January 5, 2024 Letter Sent:December 18, 2023 120 Days:March 6, 2024 44 January 9, 2023 Page 3 1.Background Project Description. The applicants are seeking a Conditional Use Permit to establish an Adult Daycare facility as described above in an existing Industrial building. The site location is between Highway 88 and Anthony Lane, with access from Anthony Lane. The parcel is approximately .81 acres in area, and is occupied by a single industrial building. The use is consistent with both the Comprehensive Plan’s land use direction, as well as with the intent of the relevant zoning, which would be “LI”, Industrial for the site and the surrounding area. As noted in the Project Description, only insignificant changes are proposed for the building, almost all of which are interior, and which do not alter the existing site conditions. The zoning ordinance lists the following required findings for consideration of a Conditional Use Permit: (C) City Council action. A conditional use permit may be granted only by a majority vote of all members of the City Council after determining that: (1) The use is one of the conditional uses specifically listed for the district in which the property is located; (2) The City Council has specified all conditions which the City Council deems necessary to make the use compatible with other uses in the area; (3) The use will not be detrimental to the health, safety, or general welfare of persons residing or working in the vicinity or to the values of property in the vicinity; and (4) The use will provide a service or a facility which is in the interest of public convenience and will contribute to the general welfare. 45 January 9, 2023 Page 4 The use is specifically listed in the district, and the site has been developed for Industrial uses. The staff and client count would arrive by a combination of private automobile with employees and, eventually, facility vans. In this regard, it is expected that the facility would have a lower parking demand than a typical industrial use. For Conditional Use Permits, the common consideration is whether the use can compatibly coexist with others in the immediate area. As no changes are contemplated for the site, there are no apparent concerns related to safety or negative impacts on the site or neighborhood. The site has access Anthony Lane, and the low levels of traffic generation are not expected to raise any issues for street use or other factors. The proposed tenancy is specifically required by City Code to receive and maintain appropriate licensing from the agencies of the State of Minnesota (primarily the Minnesota Department of Human Services – DHS). Regulatory review is pursuant to MN Rules Section 9555.9600 – 9555.9730. A brief sampling of the rules include regulations related to the following: Age (Adults defined as 18 and above). Daycare (defined as less than 24 hours – no overnight care). License – required pursuant to MN Statutes Section 245A and other applicable regulations. Participants Rights – a MN Rules-based requirement identifying specific rights of clients, including privacy, medical care, and self-determination. Personnel standards and requirements. Staffing ratios based on client abilities. Client care and progress planning and tracking. Client well-being care, including nutrition, health, physical activities, and related services. Safety procedures and structures. Physical space requirements. The Department of Human Services regulates and monitors compliance with these standards, although the City’s building and code departments continue to retain authority over building code, fire code, and related regulations. 2.Criteria for and Consistency with Criteria for CUP Approval. Title XV Land Usage, Chapter 152 Zoning Code, Section §152.243. Also, review including MN Rules Section 9555.9660 et seq; and MN Statutes Section 245A. 46 January 9, 2023 Page 5 SUMMARY AND STAFF RECOMMENDATIONS Conditional Use Permit for an Adult Daycare - Staff recommends approval with the following conditions: 1.Issues related to building, fire, and other related city codes shall be subject to comment and recommendation by applicable staff. 2.The applicant receives, and provides to the City, the required licensing from the State of Minnesota and provides evidence of such licensing throughout occupancy in the space. 3.The CUP is provided for the requested site only. Changes in location, size, operation, or other aspects of the facility will require a new CUP application. As proposed, the capacity of the facility would be 100 clients. This recommendation is based on a finding that the proposal, with the conditions cited, is consistent with the requirements for Conditional Use Permit consideration, with the long-term objectives of the recommendations and policies of the St. Anthony Comprehensive Plan. ATTACHMENTS Exhibit A:Application and Supporting Material Exhibit B:Remodel Plans Exhibit C: Resolution 47 Print Before you begin this process, please consider a pre-application conference (by phone, email, or in person) with City community development staff. We are ready to assist in helping you understand the complexities of the review process, and the standards on which a potential application will be considered. We can also advise you on the materials that will help ensure you have a complete and clear application. City of St. Anthony City Hall 612-782-3301 Thanks for your interest in improving your property and reinvesting in the St. Anthony Village community. Fee and Escrow Terms By initialing below, the applicant agrees to pay the application fee and deposit an escrow fee to cover the city’s consultants’ costs associated with reviewing the associated request. If the city’s consultants’ costs exceed the initial escrow deposited by the applicant, an additional escrow fee will be collected from the applicatnt to cover the additional costs. Initial here to accept fee and escrow terms above* MTA Address of Property Involved* 2924 ANTHONY LN SAINT ANTHONY, MN 55418 Property ID Number* 0602923440058 Legal Description Applicant Information Applicant Name* SERENITY COMMERICAL REAL ESTATE HOLDINGS, LLC Applicant Email Address serenityhhcsi1@gmail.com Land Use Application - Submission #6125 Date Submitted: 11/6/2023 48 Applicant Address 400 SELBY AVENUE SAINT PAUL, MN 55102 Applicant Phone Number* 952-451-4149 Property Information Property Owner (if different from above) GANZ ENTERPRISES LLC Owner Email Address tyler@windowstoreinc.com Owner Address 2924 ANTHONY LN SAINT ANTHONY, MN 55418 Owner Phone Number 612-390-7843 Appeal ($500 fee + $1,500 escrow) Comprehensive Plan Amendment ($750 fee + $1,500 escrow if residential; $3,500 escrow if commercial/industrial) Conditional Use Permit ($1,000 fee+ $750 escrow if residential; $2,500 escrow if commercial/industrial) Easement Vacation ($200 fee + $500 escrow) Preliminary Plat ($750 fee + $1,500 escrow) Final Plat ($500 fee + $7500 escrow) Minor Subdivision/Lot Split ($500 fee + $1,500 escrow) Planned Unit Development (PUD) ($1,500 fee + $2,500 escrow) Rezoning ($750 fee + $1,500 escrow) Zoning Text Amendment ($500 fee + $750 escrow) Site Plan ($500 fee + $750 escrow) Variance ($1,000 fee + $750 escrow if residential; $2,500 escrow if commercial/industrial) Type of Request (Check all that apply) 49 Description of the Request (or a separate detailed narrative explaining the project) Location: 2924 Anthony LN Saint Anthony, MN 55418 Overview: Serenity Adult Daycare will serve individuals ages 18 years and older who have disabilities and or special needs. We will provide temporary relief for families from the day-to-day responsibilities of supporting relatives with disabilities. Serenity Adult Daycare will provide a variety of social, interactive, and recreational support services in a supervised environment. We will provide services for those at our day program for 6 hours each day from 9am-3pm. On-site Activities: On-site activities will include crafts, seasonal activities like reading, holiday parties, DIY projects, card & and board games, etc. Also, for our clients who are interested and capable, we will offer job aid services that help these individuals get jobs in the community by assisting them with their resumes, job applications, skill development, etc. Off-site Activities: Off-site activities will include buying supplies at Target, Walmart, and going to the dollar store, etc. Number of Business Vehicles: Currently we do not have any company vehicles at this location but have a plan to make space for 2 or 3 of such vehicles. They will be vans that carry between 15-20 passengers. Number of Adults being served each day: Currently there are no adults being served at this location, but we plan on providing services to up to 100 adults. Number of employees: Currently we have no Adult Day employees. Depending on how many clients come to the day program in the future we will have to provide 1 employee for every 10 clients. Drop Off & Pick Ups: The parking lot will have sufficient parking space for our day-to-day operations. How the process will work is that each of our employees will be assigned to pick up certain clients on their way to work and take them home on their way home from work. The employee simply parks and helps those who need help get out of the vehicle and safely to and from the day program. For those who are less mobile, we will have disability placards where they can park closer to the building. Employees arrive at our day program around 9 a.m. and take the clients home at 3 p.m. Adjacent Businesses: The property is relatively secluded and will not disrupt adjacent businesses. Potential Impacts: We shouldn't have much impact on neighboring businesses as our day-to-day operations will be either out in the community or back at our day program Attachments Building Floorplans.pdf Acknowledgement and Signature I acknowledge that I have read all of the information listed in the City of St. Anthony Village Land Use Application and fully understand that I am responsible for all costs incurred by the City related to the processing of this application. If additional fees are required to cover costs incurred from processing of the application, the City has the right to require additional payment from one or more of the undersigned, who shall be jointly liable for such fees. Such expenses may include (but are not limited to) direct city payroll and overhead costs, fees paid to consultants and other professionals, and the cost of printing, mailing, and supplies. Applicants are advised that an escrow deposit is required at the time of the submittal of the land use application to offset costs associated with the proposed project. Unused portions of an escrow are returned to the applicant upon successful implementation of an approved plan. I understand that approval from other agencies may be required before commencement with the stated project. I agree. Electronic Signature Agreement By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date. 50 Electronic Signature* Mohamed T. Albert Payment Upon submission of this application, please mail or drop off payment for fee and escrow to City Hall 3301 Silver Lake Road, St. Anthony, MN 55418. 51 B24R SB24RB24RB24RB30 SB30 SB30SB30SB30SB30 B12RB12R B30B30B30B24SB24B24B24 B24R SB24RB24RB24RB30 SB30 SB30SB30SB30SB30 B12RB12R B30B30B30B24SB24B24B24U302490PANTRY U302490PANTRY286830683068306830684068 3068306830682950FX2950FX2950FX2950FX2916FX 2916FX 2916FX 2916FX2928FX2950FX 2916FX 2916FX 2916FX 2950FX2916FX2928FX 2916FX 2916FX 2916FX 2928FX2950FX2916FX 2916FX 2916FX 2916FX 2928FX2950FX2916FX 2916FX 2916FX2928FX2945FX 2945FX2916FX2928FX 1528FX1540FX1520FX 30683020FX 2950FX 2950FX 2949FX 2950FX 2916FX2916FX2916FX2916FX2950FX2928FX2916FX2916FX2916FX2916FX30802916FX2916FX2916FX2916FX2916FX2950FX2928FX2916FX2916FX2916FX2916FX2928FX2950FX2916FX2916FX2916FX2950FX2950FX2950FX3040FX3020FX3028FX3020FX30683020FX30683020FX3028FX3040FX2950FX2950FX2950FX2916FX2916FX2928FX2950FX2916FX2916FX2916FX2916FX2950FX2928FX2916FX2916FX2916FX2916FX2928FX2950FX2916FX2916FX2916FX2916FX2916FX2950FX2928FX2916FX2916FX2916FX2916FX2928FX2950FX2916FX2916FX2916FX2950FX2928FX2916FX2916FX2916FX2916FX2916FX306830683068286830683068 7040FX3068 30683068 30683068306830683068 3068 266826683068 3068 3068 3068 3068 2668 266826682668 30683068306830683068 165' 165'60'60'10'-6"18' 13' 13'-5" 3' 21' 5'18'11'16'-6" 4'-6"7'4'-6"7'23'16'-7 1/2"5' 11'11'-0 1/2"20'-6"32'-10"39'-6"20'-10"12'-8"10'-8"10'-8"74'-8 1/2" 22'-2" 5'6'-3"14'14'-0 1/2"10'-8 1/2" CL 33'-3" 47'-3"44'-8"19'-2 1/2" 2924 ANTHONY LN ST ANTHONY, MN 55418 NEW BUILD PLAN NOV. 1, 2023 FOR CONCEPT ONLY 107 STAFF KITCHEN 108 109 110 ENTRY 103 MECHANICAL WOMENMEN 111112 CONFERENCE JAN. ELEC. PHONES FIRE 102101 EXIT EXIT EXIT -ADD RFID LOCKS TO 5 DOORS -ENLARGE WINDOW IN MAIN RECEPTION AND ADD OPEN AREA AT BOTTOM FOR MAIL SLOT -COMBINE 104, 105 AND 106 AND HALLWAY INTO WAREHOUSE -REMOVE ALL WALLS STARTING WITH OFFICE 113 ANDOFFICE 1 CREATING LARGE OPEN SPACE FOR ADULT DAYCARE -USE CURRENT COFFEE BAR PLUMBING AND ELECTICAL TO MAKE NEW COMMERCIAL AND NSF CERTIFIED KITCHEN -ADD FLOOR DRAIN TO KITCHEN FLOOR -REMOVE CEILNG TILES FROM ADULT DAYCARE AREA AND PAINT CEILING -RETAIN CEILING TILES AND USE THEM TO REPLACE DAMAGED CEILING TILES IN OFFICE AND WAREHOUSE -ADD NSF LIGHTING IN ADULT DAYCARE -ADD NSF CERTIFIED FLOORING IN ADULT DAYCAR EAND KITCHEN -ADD 18 NSF CERTIFIED SURFACE MOUTNED TUBE LIGHTS IN ADULT DAYCARE -ADD SCRUBBABLE HOSPITAL GRADE PAINT ON WALLS IN ADULT DAYCARE -ADD ELECTRIC FIREPLACE IN ADULT DAYCARE -REPLACE ALL DOOR HANDLES WITH LEVER HANDLES -UPDATE FIRE ALARMS -UPDATE SPRINKLER SYSTEM -RESURFACE MAIN PARKING LOT SCOPE: ADD RFID SECURE DOOR LOCK ADD RFID SECURE DOOR LOCK RECEPTION ENLARGE WINDOW & ADD OPEN AREA AT BOTTOM FOR MAIL SLOT NEW WAREHOUSE SPACE REMOVE HALLWAY TO MAKE RECEPTION LARGER ADD RFID SECURE DOOR LOCK ADD RFID SECURE DOOR LOCK REMOVE SECOND EXIT HERE COMMERCIAL FRIDGE COMMERCIAL FREEZER PANTRY HAND WASHING SINK (THEY HAVE) 3 COMPARTMENT SINK (THEY HAVE) ADD FLOOR DRAIN KITCHEN NSF TILE ADULT DAYCARE NSF LVP FLOORING FREE STANDING ELECTRIC FIREPLACE ACTIVITY CENTER ADD RFDI SECURE DOOR NSF LVP FLOORING 52 B24R SB24RB24RB24RB30 SB30 SB30SB30SB30SB30 B12RB12R B24RSB24RB15R B24RB24RB24RB15R B24R SB24RB24RB24RB30 SB30 SB30SB30SB30SB30 B12RB12R B24RSB24RB15R B24RB24RB24RB15R B24RB24R 28682950FX2950FX2950FX2950FX2950FX 2950FX 2950FX 2950FX 2950FX 2950FX 1528FX1540FX1520FX 30683020FX 2950FX 2950FX 2949FX 2950FX 2950FX3068306830682950FX2950FX2950FX2950FX2950FX3040FX3020FX3028FX3020FX30683020FX30683020FX3028FX3040FX2950FX2950FX2950FX2950FX2950FX2950FX2950FX2950FX2950FX30683068306830683068 2950FX3068 30683068 306830683068306830683068 3068 3068 3068 3068 306826682668306830683068 306830683068 3068 2668 2668 2668 2668 4068 3068306830683068306830683068 306 8 30683068 3068 30683068306830683068 3068 3068306830683068 3068 3068 3068306830683068 18'-10" 132'-2 1/2"32'-9 1/2" 165' 165'60'60'13'-11 1/2"4'-6"10'-6"18' 22'-3 1/2"13' 14' 13'-5" 5' 3' 22' 5'18'11'16'-6" 4'-6"7'4'-6"7'23'16'-7 1/2"11'-1"5' 11'11' 13'-11 1/2" 15'-0 1/2"16' 12'-6 1/2" 12' 10'-11 1/2"10'-11"11'-1"11'11'12'12'-3" 10'-11"19'20'-6"5'-1"8'-5"14'11'-2 3/16"11'-4"11'-11"5' 13'-10 1/2" 22'-2 1/2" 104 105 106 107 STAFF KITCHEN 108 109 ENTRY103 MECHANICAL WOMENMEN 111112 CONFERENCE JAN. ELEC. PHONES FIRE 102101 EXIT EXIT 113114 116 RECEPTION 10 OFFICE 11 OFFICE COFFEE BAR 2 OFFICE 1 OFFICE3 OFFICE4 OFFICE5 OFFICE6 OFFICE 7 OFFICE 8 OFFICE 9 OFFICE EXIT WAREHOUSE EXIT DEMO WALL 2924 ANTHONY LN ST ANTHONY, MN 55418 AS BUILT / DEMO PLAN 110 RECEPTION 53 NOTICE OF A PUBLIC HEARING December 19, 2023, 7:00 p.m. City Hall, 3301 Silver Lake Road, St. Anthony, MN 55418 Notice is hereby given that the City of Saint Anthony Village Planning Commission will hold a public hearing to solicit public response to a conditional use request to allow an adult daycare at the property located at 2924 Anthony Lane. The Planning Commission agenda and packet item relating to this application will be made available prior to the meeting online at www.savmn.com. Ways to Comment: Online Those persons having an interest are encouraged to attend via Zoom. The link to participate via Zoom can be found at https://savmn.com/calendar.aspx In Person The public is welcome to attend in person at the City of Saint Anthony Community Center, 3301 Silver Lake Road, in the Council Chambers at 7:00 p.m. Written Written comments may be taken at the St. Anthony Village City Hall, 3301 Silver Lake Road, St. Anthony Village, Minnesota 55418 until the date of the public hearing. Comments can also be conveyed via email, to planner@savmn.com until the date of the public hearing. Questions? Questions may be directed to the City Planner at 612-409-6503. The Planning Commission will make a recommendation regarding the proposed request to the City Council for their meeting tentatively to be scheduled on January 9, 2024 at 7:00 p.m. at City Hall. Steve Grittman City Planner 54 CITY OF SAINT ANTHONY VILLAGE HENNEPIN COUNTY, MINNESOTA RESOLUTION 24-009 A RESOLUTION APPROVING A REQUEST FOR A CONDITIONAL USE PERMIT FOR AN ADULT DAYCARE FACILITY IN THE LI, LIGHT INDUSTRIAL DISTRICT WHEREAS, the City of St. Anthony Village received a request from the property owner and proposed licensee for an Adult Daycare establishment at 2924 Anthony Lane; and WHEREAS, the property consists of approximately .81 acres and is located in the LI, Light Industrial district; and WHEREAS, the subject building space is currently vacant, with a dedicated parking lot serving the subject property; and WHEREAS, Adult Daycare facilities are allowed by Conditional Use Permit in the Light Industrial areas of the City; and WHEREAS, consideration of a conditional use permit in such areas is required to avoid unreasonable negative impacts on adjoining light industrial property; and WHEREAS, the conditions identified as a part of an approval for the proposed Conditional Use Permit are necessary to ensure full compliance with the St. Anthony Village zoning ordinance and other public safety needs; and WHEREAS, the Planning Commission has considered all of the comments and the staff report, which are incorporated by reference into the resolution; and WHEREAS, the Planning Commission held a public hearing on December 19, 2023 on the application and the applicant and members of the public were provided the opportunity to present information to the Planning Commission; and WHEREAS, the Planning Commission recommended approval of the Conditional Use Permit with the conditions noted in the Staff report, and as listed below; and WHEREAS, the City Council makes the following findings of fact in support of the resolution for approval: 1.The property is located in an area of industrial land use on a major arterial roadway. 2.The proposed use is identified as an allowed Conditional Use in the Light Industrial zoning district. 3.The additional impacts of the proposed use expected to be minimal due to the minimal changes to the building and site, limited hours, and including compatibility with other uses in the neighborhood. 4.The proposed business uses constitute a reasonable use of the property. 5.The proposed uses, constructed and operated within the requirements of the Code and the conditions of this resolution, will not impact surrounding property or public areas beyond 55 the expected impacts of permitted, compliant uses in the light industrial zoning district, nor negatively impact health, safety, or welfare of the community. 6.With the proposed conditions, the City Council finds that there is no evidence to believe that the use will have a detrimental effect on neighboring uses or property values. NOW THEREFORE MAY IT BE RESOVLED, that the City Council of the City of St. Anthony Village accepts the findings and recommendations documented in the staff report and approves Conditional Use Permit authorizing an Adult Daycare facility as shown on the plans submitted on or before November 6, 2023, at 2924 Anthony Lane, in accordance with the following conditions: 1.Issues related to building, fire, and other related city codes shall be subject to comment and recommendation by applicable staff. 2.The applicant receives and provides the required licensing from the State of Minnesota and provides evidence of such licensing throughout occupancy in the space. 3.The CUP is provided for the requested tenant site only. Changes in location, size, operation, or other aspects of the facility will require a new CUP application. Passed in regular session of the City Council on the 9th day of January, 2024. ____________________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Review for Administration: ____________________________________ Charlie Yunker, City Manager 56 1/4/2024 1 57 1/4/2024 2 About Us •Community Driven Nonprofit founded in 1976 •2 School Districts and 10 Municipalities came together and identified significant unmet needs in region for youth •Together created NYFS –started with 4 staff and 2 programs – Juvenile Diversion and Youth Mental Health •Clinic Locations in Shoreview and White Bear Lake •Support youth and the whole family –healthy families are the building blocks of healthy communities •Trauma ‐informed and culturally responsive care •Focus on ensuring access and reducing financial, linguistic, cultural, and logistical barriers to care •Through sliding fee scale and your support, we serve clients that are uninsured, underinsured, low income 3 Relationships in Service of the Community •Longstanding Partnerships •16 Municipalities •5 Law Enforcement Agencies •4 School Districts •Ramsey Co Attorney’s Office & Sheriffs Department •Board largely comprised of City Council Members from municipal partners 4 58 1/4/2024 3 Mission, Vision, Values •NYFS Mission: Transforming lives by ensuring access to care that nurtures healing, cultivates community, and inspires hope. •NYFS Vision: We envision a world where thriving individuals and families are the building blocks of safe, unified communities established through a network of empowered and collaborative partnerships. •NYFS Values: Equity, Inclusion, and Belonging; Integrity; Community Driven; Innovation; Transformative Relationships; Authenticity; Wellbeing 5 Strategic Plan Launched FY 2023‐2026 1. Ensure culturally responsive practices are prioritized in all aspects of the organization and embedded within all programs. 2. Grow financial stability and sustainability to expand mission impact in alignment with our organizational values. 3. Build a framework for programs that clarifies and enhances our provision of high- quality services. 4. Mature as a prominent, recognized, and respected resource for our communities. 59 1/4/2024 4 FY 2022‐FY23 Stats: Clients 7 180 158 163 85 58 Diversion School Based Clinic Based Community Advocate Day Treatment 603 FY 2022‐23 Stats: Appointments 8 11,630 total appointments •698 meetings with 85 Community Advocacy Clients •628 with 180 Diversion clients •601 Assessments for Mental Health Services Top 3 diagnoses we treated •Generalized Anxiety Disorder •Major Depressive Disorder •Post Traumatic Stress Disorder 60 1/4/2024 5 9 NYFS Fiscal Picture FY 22‐23 $312,054, 12% $561,812, 21% $66,159, 3% $1,209,308, 45% $494,237, 18% $35,455, 1%Revenue Grants and Contributions Municipality Contract Revenue In Kind Program Service Fees Rental Income Investment and Other $1,940,151, 62%$248,233, 8% $735,850, 23% $226,851, 7%Expense Mental Health Community Services Management and General Fundraising Mental Health Programs •Clinic Based Mental Health •Individual, Couples, Family, and Group Therapy •In Person or Telehealth •Serve 4 years old through lifespan •Art, Play, and Trauma Therapy •School Based Mental Health •Embedded model –serve the clients and the school •4 school districts, elementary through high school •Adolescent Day Treatment •Higher acuity, half day therapy/half day school •Middle and High School Students 10 61 1/4/2024 6 Community Service Programs •Youth Diversion •Referred due to offenses such as theft, drug use, etc. •Alternative to traditional justice system •Based on restorative principles: Youth attend educational seminars with their parents, perform community service and pay restitution. •Community Connections •7‐week program helping youth perceive a brighter future through mentorship, career exploration, educational exposure, and service. •Community Advocacy •Contracts with 5 Law Enforcement Agencies •Co‐create public safety •Provide support for citizens outside of scope of LE: resource referral, crisis intervention, mental health, housing, domestic violence, neighbor disputes, chemical dependency, etc. 11 Year of Stabilizing, Refreshing, and Growing New Brand, Mission, Vision, Values and Strategic PlanLaunched Child Centered Play Therapy Services, working with children in a trauma informed and developmentally appropriate way from ages 4 ‐12.Expanded our School Based Mental Health Services to the New Brighton‐St. Anthony School District.Welcomed Arden Hills as a municipal partner.Launched our Community Connections (youth development program) open to the public.Invested in our building and spaces, creating a trauma‐informed environment for clients and staff.Re‐opened our White Bear Lake location full time and renovated to be trauma‐ informed. Developed a robust internship program and launched our Steps To ward Equitable Practices Scholar (STEPS) program to provide stipends and training support for BIPOC clinical interns. 12 62 1/4/2024 7 Future Steps: Next 12 Months •Continue to expand size of clinic‐based therapy team (we have hired 17 therapists in the last 18 months across programs) •Develop additional group therapy services –serve more people with fewer resources •Launch Domestic and Sexual Violence Program –OJP CVS Funding •2 Advocates will join our Community Advocate team •Youth Advocate – General Crime, Domestic and Sexual Violence, Legal and Community •Adult Advocate –Domestic and Sexual Violence, Legal and Community •2 Therapists •Youth Therapist – Individual and Groups – Child Exposure to Violence and Teen Healthy Relationships Groups •Adult Therapist – Individual and Groups –Domestic Violence, Sexual Violence, and Parenting after Violence For More Information and to Become Involved Angela Lewis‐Dmello, MSW, LICSW President & CEO Angela.lewisdmello@nyfs.org 651‐379‐3404 www.nyfs.org Follow us on Facebook and LinkedIn NYFS is here for you, because of you. Shoreview: (651) 486‐3808 | White Bear Area: (651) 429‐8544 14 63 AGREEMENT 1. PARTIES This agreement is made and entered into by and between the City of Saint Anthony Village, Minnesota (“Municipality”) and Northeast Youth and Family Services (“NYFS”). 2. RECITALS a. NYFS is a non-profit social service agency whose mission is to meet the unmet developmental needs of at-risk youth and families within their community environment with emphasis on providing services through collaboration and coordination with existing community resources. These services are available to youth and families residing in the northern suburbs of Ramsey and Washington County, including, but not limited to, the municipalities which are signatory to agreements which are identical to this Agreement (“participating municipalities”) and students and families from Independent School Districts 621, 622, 623, 624, 282, and 832. b. Through this Agreement the Municipality intends to contract with NYFS to provide such services to its residents and to act as a sponsor of NYFS by providing financial support, a method to establish appropriate services to be provided and policy guidance for its activities. c. This Agreement shall be used as the formal agreement between NYFS and each of the participating municipalities. This Agreement is intended to continue the spirit of cooperation and collaboration in the provision of social services between the Municipality and NYFS. 3. TERMS AND CONDITIONS In consideration of the mutual understandings of this Agreement, the parties hereby agree as follows: a. Prior Agreements Cancelled. By execution of this Agreement any prior agreements and amendments thereto between the parties are hereby cancelled. b. Services Provided. NYFS shall provide the Municipality and its residents with youth and family programs set forth in the Addendum attached hereto. c. Principles of Service and Program Establishment and Operations. On a yearly basis and prior to submission of its annual budget, as provided for hereafter, NYFS shall: 64 i. Report regarding proposed changes in services and programs to the Municipality; and ii. Establish a fair and open bidding/request for proposal (RFP) process to contract, manage or provide such services and programs, which are not directly provided by NYFS staff. d. Funding i. In addition to the participating municipalities’ share of the annual budget, funds for the operation of NYFS will be raised by NYFS endeavoring to secure user fees, grants and appropriations from private organizations, the State of Minnesota, Federal and County agencies, and other legal and appropriate sources. ii. The Municipality shall pay annually to NYFS the base amount listed in Exhibit A. This base amount will be adjusted annually for inflation/deflation based on the Standard Metropolitan Statistical Area Consumer Price Index for All Urban Consumers (CPI-U) and municipal population estimates based on MN State Demographic Center. Any adjustment in the payment beyond those indicated by reference to the CPI-U shall require approval of each of the participating municipalities. iii. Any new municipality joining into this agreement will pay a base amount annually to NYFS that is on par with the amount paid by current participating municipalities. iv. Amounts payable by the Municipality shall be paid to NYFS on or before January 30th of each year, or at a date mutually agreed upon by both parties, to cover the Municipality’s share for that year. e. Board Representation. The Municipality shall have the right to NYFS Board Representation of City Council, staff or community members (as designated by the Municipality and approved by NYFS Board) on the Board of Directors as either a Board Member or Board Advisor. f. Further Obligations of NYFS. In addition to the obligations set forth elsewhere in this Agreement, this Agreement is further contingent upon NYFS doing the follows: i. The Bylaws of NYFS shall be amended to add provisions requiring an open process for contracting services as provided for in paragraph C.2., above, and prohibiting NYFS from supporting or opposing individual candidates for election to public office in any of 65 the participating municipalities; and adding the requirement that IRS 501.C3 status be maintained. ii. On or before June 30, of any year NYFS shall submit the proposed city budgeted amount for the subsequent year. iii. On or before December 31, of any year NYFS shall submit a written report to the Municipality including an Annual Report, the audited financial statement, and a program specific summary of services provided to the municipality; in addition, biannually NYFS shall submit a written report to the participating municipality. iv. Periodically advising the Municipality of services available through NYFS to the Municipality’s residents; v. Establishing a sliding scale for services available through NYFS to the Municipality’s residents and periodically advising the Municipality of such fees; vi. Providing other reasonable information requested by the Municipality; vii. Purchasing a policy of liability insurance in the amount of at least $1,500,000.00, naming the Municipality as an additional insured and providing a copy of the insurance certificate evidencing such policy to the Municipality; viii. Upon Request NYFS will provide the Municipality with a copy of its Articles of Incorporation, Bylaws, Amendments thereto, and the IRS tax exempt status letter; ix. NYFS shall defend and indemnify the Municipality from any and all claims or causes of actions brought against the Municipality of any matter arising out of this Agreement or the services provided pursuant to this Agreement; and, x. Without the written approval of the Municipality, NYFS will not enter into any agreement with any other municipality which differs from the terms and conditions of this Agreement. g. Term. The term of this agreement will be through December 31, 2024. Unless either party gives at least 6 months written notice of its intent to cancel this Agreement effective December 31 of the year in which the notice is made, NYFS will continue to provide services to the Municipality if a successor agreement has not been executed prior to the end of the term. 66 h. (A) Distribution of Assets Upon Dissolution. If NYFS ceases to operate, the Board of Directors will do one of the following: i. Give the assets to one or more non-profit agencies providing similar social services in the northern suburbs of Ramsey County; or, ii. Form a new Foundation to fund appropriate social service programming in the northern suburbs of Ramsey County. The final Distribution of Assets Plan must be approved by the Ramsey County District Court. (B) Deviation from the Mission. If the City Council determines that NYFS has materially deviated from its mission (See II. Recitals, A.), the City Council may ask the NYFS Board of Directors to consider dissolving the agency and liquidating the assets. The Board will do one of the following: iii. Consider the request and by a majority vote deny it. iv. Consider the request and by a majority vote agree to modify the programs to be consistent with the mission. v. Consider the request and by a majority vote agree with the request and move to dissolve the agency and liquidate the assets. IN WITNESS WHEREOF, the parties have executed this Agreement on this date set forth below. MUNICIPALITY City of Saint Anthony Village By: ______________________________ Elected Official Its: ______________________________ Clerk/Manager/Administrator Dated: ______________________________ 67 NYFS Northeast Youth & Family Services By: _______________________________ Its: President/CEO By: _______________________________ Its: Chair of the Board of Directors Dated: _______________________________ 68 Contracted Services Mental Health Services: • Shoreview and White Bear Lake Mental Health Clinics – licensed mental health staff provide therapy for the emotional health of children, teens , and adults. • School -Based Mental Health – licensed mental health staff provide onsite therapy in the schools for the emotional health of students within Roseville, Mounds View , Saint Anthony New Brighton and White Bear Lake school districts. • Northeast Educational & Therapeutic Services (NETS) – provides therapy and academic support for youth in grades 6 -12 with severe mental illnesses who cannot function in traditional school environments. • Domestic and Sexual Violence Progra m – individual and group therapy and legal advocacy services for adults and children who have witnessed or experienced domestic and/or sexual violence. Community Service Programs: • Youth Diversion – a coordinated range of services for youth who have committed minor offenses (e.g. shoplifting, chemical/alcohol use, vandalism) to help them focus on positive behavior and prevent recidivism. • Community Connections – This seven -week program helps youth develop social and emotional skills while expanding their horizons and helping them deepen their commitment to their own futures through service, post - secondary education exposure, career exploration, and mentorship. Non-Contracted Services Community Service Programs: • Community Advocate – This program serves people who have been involved with local law enforcement but have needs that cannot be sufficiently addressed by law enforcement alone. This can include: mental health issues, family instability, medical care and other needs. Addressing these underlying issues reduces the need for law enforcement intervention in the future. 69 Municipal ContractCommunity Advocate Municipal Contract Community Advocate20232023 2024 2024Board Approved Increase Dollar increase Board Approved Increase Dollar increaseof 4.9% based on CPI-U over 2023 of 4.9% based on CPI-U over 2023Falcon Heights 12,246.11$ 12,846.17$ 600.06$ Little Canada 23,213.75$ 24,351.22$ 1,137.47$ Mounds View 29,789.41$ 27,938.75$ 31,249.09$ 1,459.68$ 29,307.75$ 1,368.999$ New Brighton 51,673.28$ 11,175.50$ 54,205.27$ 2,531.99$ 11,723.10$ 547.60$ North Oaks 11,854.97$ 12,435.86$ 580.89$ Roseville 81,071.55$ 22,351.00$ 85,044.05$ 3,972.51$ 23,446.20$ 1,095.20$ St. Anthony 20,265.65$ 13,969.38$ 21,258.67$ 993.02$ 14,653.87$ 684.50$ Shoreview 59,185.45$ 62,085.53$ 2,900.09$ Birchwood 1,957.95$ 2,053.89$ 95.94$ Hugo * 16,275.00$ 17,072.48$ 797.47$ Mahtomedi 17,970.20$ 18,850.74$ 880.54$ Vadnais Heights 29,498.85$ 30,944.29$ 1,445.44$ City of WBL 56,901.18$ 27,938.75$ 59,689.33$ 2,788.16$ 29,307.75$ 1,369.00$ WB Tnship 24,798.43$ 26,013.56$ 1,215.12$ Lauderdale 5,075.91$ 5,324.63$ 248.72$ Arden Hills 22,215.00$ 23,303.54$ 1,088.54$ Total 463,992.69$ 103,373.38$ 486,728.34$ 22,735.65$ 108,438.67$ 5,065.30$ * Hugo splits its support of NYFS with another Community-Based Mental Health agencyNortheast Youth & Family ServicesMunicipal Participation Figures 70 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into effective January 1, 2024, by and between the City of Saint Anthony Village, Minnesota, a municipal corporation under the laws of the State of Minnesota, hereinafter referred to as "City," and Northeast Youth & Family Services, a Minnesota Nonprofit Corporation located at 3490 Lexington Ave North, Suite 205, Shoreview, MN 55126 ("Provider"). The City and Provider, in consideration of the mutual terms and conditions, promises, covenants, and payments hereinafter set forth, agree as follows: Provider agrees to provide the services described in this Agreement. Statement of work. Provider will provide community advocacy services to households referred from City law enforcement departments. Services will be provided by the Community Advocate, an employee of the Provider who will work on a fulltime basis independently and collaboratively with the City. The Community Advocate will be supervised by the designee within Northeast Youth & Family Services. The Community Advocate will provide “follow up” activities to referred households which will include efforts to establish a relationship, assess needs, develop a Goal Action Plan, connect to resources, and follow up on the impact of the Goal Action Plan. The Community Advocate will maintain regular communication with an identified City “point of contact” regarding new referrals, progress on current referrals and follow up on closed referrals. The Community Advocate will typically work a traditional Monday through Friday schedule during business hours, with occasional evening hours as contact with referrals necessitate. Generally, the work schedule may be set between the Community Advocate and the supervisor designee at Northeast Youth & Family Services. Time For Completion. The services rendered by Provider will commence on January 1, 2024, and will continue for one year, unless this agreement is terminated or renewed in accordance with the relevant provisions within. Project Management. Provider will assign specific individuals as principal project members and ensure that the major work and coordination will remain the responsibility of these individuals during the term of the Agreement. Provider is responsible to place an appropriate employee in the role of Community Advocate. 71 The City will designate a “point of contact” as the project manager for this Agreement, and the individual to whom all communications pertaining to the Agreement shall be addressed. The project manager shall have the authority to transmit instructions, receive information, and interpret and define the City's policy and decisions pertinent to the work covered by this Agreement. Billings and Payment. Services provided to the City will be provided as part of a collaborative program at an approved upon cost of $14,653.87 to the City. The City shall have no liability or bear any responsibility for payment for any services provided by Provider outside the scope of this agreement, even if the individual was identified or referred for such services via the services provided for in this agreement. City Responsibilities. The City will provide Provider with access to information from City documents, staff, and other sources needed by Provider to complete the work described in this Agreement. Amendment or Changes to Agreement. A. City or Provider may request changes that would increase, decrease, or otherwise modify the Scope of Services. Such changes must be authorized in writing in advance by either the City or Provider. B. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement are valid only when reduced to writing and duly signed by the parties. C. Modifications or additional schedules may not be construed to adversely affect vested rights or causes of action which have accrued prior to the effective date of such amendment, modification, or supplement. The term "this Agreement" includes any future amendments, modifications, and additional schedules made in accordance with these terms. Notices. Except as otherwise stated in this Agreement, any notice or demand to be given under this Agreement must be delivered in person or deposited in United States Certified Mail, Return Receipt Requested. Any notices or other communications must be addressed as follows: To the City To the Provider City of Saint Anthony Village Northeast Youth & Family Services Attn: Saint Anthony Village Police Department Attn: President & CEO 3301 Silver Lake Road 3490 Lexington Ave North, Suite 205 St Anthony, MN 55418 Shoreview, MN 55126 72 Survival of Obligations. A. The respective obligations of the parties under these terms and conditions, which by their nature would continue beyond termination, cancellation, or expiration, will survive termination, cancellation, or expiration of this Agreement. B. If a court or governmental agency with proper jurisdiction determines that this Agreement, or a provision of the Agreement is unlawful, this Agreement or that provision, will terminate. If a provision is so terminated but the parties legally, commercially, and practicably can continue this Agreement without the terminated provision, the remainder of this Agreement will continue in effect. Records, Dissemination of Information. A. For purposes of this Agreement, the following words and phrases have the meanings given in this section, except where the context clearly indicates that a different meaning is intended. "Work product" means any report, recommendation, paper, presentation, drawing, demonstration, or other materials, whether in written, electronic, or other format that results from Provider's services under this Agreement. "Work Product" does not include any data or information in any form that relates to the provision of services to an individual by the Provider that are outside the scope of this Agreement, even if the individual was identified or referred for such services via the services provided by the Provider to the City in this Agreement. "Supporting documentation" means any surveys, questionnaires, notes, research, papers, analyses, whether in written, electronic, or in other format and other evidences used to generate any and all work performed and work products generated under this Agreement. "Supporting Documentation" does not include any data or information in any form that relates to the provision of services to an individual by the Provider that are outside the scope of this Agreement, even if the individual was identified or referred for such services via the services provided by the Provider to the City in this Agreement. "Business records" means any books, documents, papers, account records and other evidences, whether written, electronic, or in other forma, belonging to Provider and pertaining to work performed under this Agreement. "Business records" does not include any data or information in any form that relates to the provision of services to an individual by the Provider that are outside the scope of this Agreement, even if the individual was identified or referred for such services via the services provided by the Provider to the City in this Agreement. B. All deliverable work products and supporting documentation that directly result from the Provider's services under this Agreement and that are not protected personally-identifiable information will be delivered to the City throughout the engagement under this Agreement and at the conclusion of services. 73 C. The Provider agrees not to release, transmit, or otherwise disseminate information associated with or generated as a result of the work performed under this Agreement without prior knowledge and written consent of the City. D. In the event of termination, all documents finished or unfinished, and supporting documentation prepared by the Provider under this Agreement, and that are not protected personally-identifiable information, will be delivered to the City by Provider by the termination date and there will be no further obligation of the City to Provider except for payment of amounts due and owing for work performed and expenses incurred to the date and time of termination. E. The parties agree to maintain all business records in such a manner as will readily conform to the terms of this Agreement and to make such materials available at reasonable times during this Agreement period and for six (6) years from the date of the final payment under the contract for audit or inspection by the City, the Auditor of the State of Minnesota, or other duly authorized representative. F. The parties agree to abide strictly by Chapter 13, Minnesota Government Data Practice Act, and any other applicable data privacy and security laws and regulations. The requirements of this provision do not apply to any information or data created, collected, received, stored, used, maintained, or disseminated by Provider in providing services to an individual that are outside the scope of this Agreement, even if the individual was identified or referred for such services via the services provided by the Provider to the City in this Agreement. G. Notwithstanding anything in this Agreement to the contrary, Provider will comply with all state and federal laws applicable to the disclosure of information related to the health status of or provision of health care to individuals served by Provider. In the event of any ambiguity or conflict between any laws regarding disclosure of such information, such ambiguity or conflict shall be resolved in favor of the law or interpretation that is most protective of the privacy and confidentiality of the individual served. Provider will create, maintain, and secure personally-identifiable health information as appropriate to document interventions or care provided by Provider in Provider's sole discretion. Personally-identifiable health information may be reported to the City only as authorized by law. Personally-identifiable data may be shared with the subject's consent. Personally- identifiable information may be shared without the subject's consent to prevent or lessen a serious or imminent threat to the health or safety of an individual or the public or if the subject is involved in an emergency interaction and disclosure of information is necessary to protect the health or safety of the referred person or another person. Certain data obtained by the City to respond to an emergency are private data on individuals and will not be used for any other purpose. To the extent possible, private data released to the City to respond to an emergency will be marked and designated as private data by the releasing party or person. 74 The parties will document releases of information as required by law, including the date and circumstances under which the release was made, the person or agency to whom the release was made, and the information released. Human Rights/Affirmative Action/Economic Opportunity. Provider agrees to comply with all federal, state and local laws, resolutions, ordinances, rules, regulations and executive orders pertaining to unlawful discrimination on account of race, creed, religion, color, sex, sexual or affectional orientation, national origin, ancestry, familial status, age, disability, marital status, or status with regard to public assistance and will take affirmative steps to ensure that applicants are employed and employees are treated during employment without regard to the same. Compliance With Applicable Law. The parties agree to comply with all federal, state and local laws or ordinances, and all applicable rules, regulations and standards established by any agency of such governmental units, insofar as they relate to the performance of the provisions of this Agreement. Each party is responsible to obtain all permits or licenses required for the performance of services under this Agreement as applicable to the actions of the respective party. Conflict of Interest. Provider's acceptance of this agreement indicates compliance with City code. As such, except as permitted by law, no City official or employee shall be a party to or have a direct financial interest in any sale, lease, or contract with the City. The Provider also affirms that to the best of the Provider's knowledge, their involvement in this contract does not result in a conflict of interest with any part or entity which may be affected by the terms of this contract. The Provider agrees that should any conflict or potential conflict of interest become known to the Provider, Provider will immediately notify the City of the situation so that a determination can be made about Provider's ability to continue performing services under this contract. Responsibility for Acts and Omissions. Each party agrees that it will be responsible for its own acts and omissions and the acts and omissions of its employees, elected officials, and agents as they relate to this Agreement and for any liability resulting therefrom, to the extent authorized by law, and will not be responsible for the acts and omissions of the other party or their employees, elected officials, and agents, or for any liability resulting therefrom. The City's liability is governed and limited by the Municipal Tort Claims Act, Minnesota Statutes chapter 466, and other applicable law. Each party warrants that it is able to comply with the obligations of this Agreement through commercial insurance or a self-funding program. All insurance policies or self-insurance certificates are open to inspection by the other party and copies of the policies or certificates of self-insurance shall be submitted to a party upon written request. 75 Assignment. The City and Provider each binds itself and its successors, legal representatives, and assigns of such other party, with respect to all covenants of this Agreement; and neither the City nor the Provider will assign or transfer their interest in this Agreement without the written consent of the other. Termination. This Agreement will continue in full force and effect until completion of the project unless either party terminates the Agreement. Either party may terminate this Agreement, without or without cause, by providing 60 days written notice to the other party. In the event of termination, the Provider will deliver all work products and supporting documentation developed up to the time of termination. Renewal. This Agreement may be renewed or extended by the written agreement of the parties. Alterations. Any alteration, variation, modification or waiver of the provisions of the specifications that may have occurred during the bidding process or amendments to this Agreement are valid only when reduced to writing. Interpretation of Agreement, Venue. This Agreement will be interpreted and construed according to the laws of the State of Minnesota. All litigation regarding this agreement must be venued in the District Court of the County of Ramsey, Second Judicial District, State of Minnesota. Independent Provider. It is agreed by the parties, that at all times and for all purposes, within the scope of the Agreement resulting from this solicitation, the relationship of the Provider to the City is that of independent Provider and not that of employee. No statement contained in this Agreement may be construed so as to find the Provider an employee of the City. Cooperative agreement, independent authority The parties are entering into this Agreement for the purposes of providing collaborative services to individuals experiencing crisis who are the subject of a police call for service. Each party agrees that its employees who act under this Agreement are granted independent authority to provide services within the employee's scope of practice, as regulated and governed by the respective employing party. 76 The parties agree that their respective employees will act collaboratively but exercise independent judgment, discretion, and acts within each respective employee's area of responsibility or authority, this includes independent assessment and exercise of authority under Minnesota Statutes chapters 148E, 2538, 626, 629 and any other statutory or other applicable authority. The parties agree and stipulate that none of its employees or agents has the authority to require the employees or agents of the other party to exercise any independent authority reserved by law. Waiver. The waiver by either party of any breach under the terms of this Agreement or any rights or remedies arising under the terms of this Agreement will not constitute a waiver of the party's right to any rights and/or remedies with respect to any subsequent breach or default of the terms of the Agreement. Subcontracting. Provider agrees not to enter into any subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of the City. Insurance. Provider is required to carry insurance of the kind and in the amounts shown below for the life of the Agreement. Certificates for General Liability Insurance should state that the City of White Bear Lake, its officials, employees, agents and representatives are Additional Insureds. 1. General or Business Liability Insurance $1,500,000 per occurrence $2,000,000 aggregate per project $2,000,000 products/completed operations total limit $1,500,000 personal injury and advertising Policy must include an "all services, products, or completed operations" endorsement when appropriate. 2. Worker's Compensation and Employer's Liability. Provider must maintain appropriate Worker's Compensation coverage as required by Minnesota law. 3. Professional Liability Insurance is required when a contract is for service for which professional liability insurance is available for purchase. a. $1,000,000 per occurrence b. $2,000,000 aggregate 77 4. General Insurance Requirements a. All policies must be written on an occurrence basis or as acceptable to the City. Certificates of insurance must indicate if the policy is issued on a claims-made or occurrence basis. Agent must state on the certificate if company carries errors and omissions coverage. b. The Provider may not commence any work until Certificates of Insurance covering all of the insurance required for this project is approved and the Project manager has issued a notice to proceed. Insurance must remain in place for the duration of the original contract and any extension periods. c. The City reserves the right to review Provider's insurance policies at any time to verify that City requirements have been met. d. Satisfaction of policy limits required above for General Liability Insurance, may be met with the purchase of an umbrella or excess policy. Any excess or umbrella policy will be written on an occurrence basis, and if such policy is not written by the same insurance carrier, the proof of underlying policies shall be provided with any certificate of insurance. Force Majeure. Neither the City nor the Provider may be held responsible for performance if its performance is prevented by acts or events beyond the party's reasonable control, including, but not limited to: severe weather and storms, earthquake or other natural occurrences, demonstrations, strikes and other labor unrest, power failures, electrical power surges or current fluctuations, nuclear or other civil military emergencies, or acts of legislative, judicial, executive. Entire Agreement. It is understood and agreed that this entire Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matters of the Agreement. 78 NORTHEAST YOUTH & FAMILY SERVICES CITY OF SAINT ANTHONY VILLAGE By ____________________________ By: ____________________________ Title___________________________ Title___________________________ Date __________________________ Date __________________________ By: ____________________________ Title___________________________ Date __________________________ 79 THIS PAGE LEFT INTENTIONALLY BLANK THIS PAGE LEFT INTENTIONALLY BLANK CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 24-010 A RESOLUTION APPROVING THE 2024 AGREEMENTS WITH NORTHEAST YOUTH AND FAMILY SERVICES (NYFS) WHEREAS, the City of Saint Anthony Village agrees to partner with Northeast Youth and Family Services (NYFS) to provide services for at-risk youth and families within St. Anthony; and WHEREAS, the programs that will be provided to the residents of Saint Anthony include Mental Health Services, Youth Development Programs and Community advocate Program as a resource for law enforcement to utilize when encountering mental health, family instability medical care and other needs. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Saint Anthony Village hereby approves the agreement with Northeast Youth and Family Services and an administrative fee of $21,258.67 and Community Advocate fee of $14,653.87 for 2024. Adopted this 9th day of January, 2024. ______________________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Review for Administration: _____________________________________ Charlie Yunker, City Manager 80 THIS PAGE LEFT INTENTIONALLY BLANK 81 MEMORANDUM To:City of Saint Anthony Village City Council From:Charlie Yunker, City Manager Date:January 9, 2024 City Council Meeting Request:Appoint an interim Councilmember OVERVIEW In front of you, this evening is a Resolution to appoint an interim Councilmember to the St. Anthony Village City Council. During the November 7, 2023 Municipal Election, Councilmember Webster obtained the greatest number of votes for the office of Mayor and assumed her new role on January 2, 2024. Councilmember Webster’s remaining term will be greater than two years and therefore the city will conduct a special election on August 13, 2024. The council wishes to appoint an interim councilmember to serve from January 2024 until a new councilmember is elected in August 2024. At the November 28, 2023 City Council Worksession, council agreed to follow the process below: Posting on City website applications to fill the vacancy until noon on Friday, December 27, 2023 Eligibility o St. Anthony Village resident. o Eligible to vote in Minnesota. o Am or will be on assuming office, 21 years of age or more. o Will have maintained residence in the city for at least 30 days before appointment. o Have all civil rights in place or restored. Interviews conducted on Wednesday, January 3, 2024 Appointment at January 9, 2024 City Council meeting On Wednesday, January 3, 2024, Mayor Webster and Councilmembers Jenson, Randle and Doolan interviewed all four of the applicants. 82 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 24-011 A RESOLUTION APPOINTING ANDREA STEPHENS AS AN INTERIM COUNCILMEMBER ON THE SAINT ANTHONY VILLAGE CITY COUNCIL WHEREAS, a vacancy exists on the Saint Anthony City Council; and WHEREAS, the City of St. Anthony Village will conduct a special election on August 13, 2024 to fulfill the remaining City Councilmember term that ends on January 6, 2026; and WHEREAS, the City of St. Anthony Village City Council wishes to appoint an interim Councilmember January 2024 until August 2024; and NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Saint Anthony Village hereby appoints Andrea Stephens as an interim Councilmember until a new councilmember is elected in August 2024. Adopted this 9th day of January, 2024. ______________________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Review for Administration: _____________________________________ Charlie Yunker, City Manager 83 . OFFICIAL OATH STATE OF MINNESOTA COUNTIES OF HENNEPIN/RAMSEY CITY OF ST. ANTHONY VILLAGE I, Andrea Stephens, do solemnly swear that I will support the Constitution of the United States, the Constitution of the State of Minnesota, and I will faithfully, justly, and impartially discharge the duties of the position of Councilmember of the City of Saint Anthony Village, Minnesota, to the best of my judgment and ability. _____________________________________ Andrea Stephens Subscribed and sworn to before me this 9th day of January, 2024. _____________________________________ City Clerk 84 THIS PAGE LEFT INTENTIONALLY BLANK 85 Date Type Staff Present January 17 Work Session Goal Setting January 18 Work Session Goal Setting January 19 Work Session Goal Setting January 23 Regular Public Works Snow Plowing Operations presentation Administration Annual Report Safe Routes to School Plan Update Outside Organization‐ Council City Council City Manager PW Director February 5 Work Session Parks & Environmental Commission Interviews City Council City Manager February 13 Work Session Legislative Priorities City Council City Manager February 13 Regular Planning Commission items from January Water Conservation Poster Winners Public Hearing‐2024 Budget Calendar and Process 2024 Planning Commission Work Plan‐ (motion only) 2024 Parks and Environmental Commission Work Plan‐ (motion only) Finance Annual Report Liquor License Renewals City Council City Manager Finance Director February 27 Regular Metro‐Inet Presentation GreenCorp Member application‐resolution Adoption of Strategic Plan Liquor Annual Report City Council City Manager Liquor Op Manager Public Works Director March 12 Work Session City Council City Manager March 12 Regular Planning Commission Items from February Public Works Annual Report City Council City Manager Public Works Director March 26 Regular Police Annual Report Wyland Water Challenge City Council City Manager Police Dept April 9 Work Session City Council City Manager April 9 Regular Planning Commission Items from March Quarterly Donations & Grants Hennepin County Commissioner Irene Fernando Fire Annual Report Arbor Day Proclamation Earth Day Proclamation Quarterly Goals Update City Council City Manager Fire Dept 2024 FUTURE COUNCIL AGENDA ITEMS 86 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS April 23 Regular Finance Annual Report Insurance Renewal & Tort Limits‐ Consent City Council City Manager Finance Director May 14 Work Session Discuss Debt Levy/Updated Street Improvement Plan City Council City Manager May 14 Regular Planning Commission items from April City Council City Manager May 28 Regular Villager of the Year and Business of the Year City Council City Manager June 11 Work Session Initial Debt Levy Scenarios City Council City Manager Liquor Manager June 11 Regular Planning Commission Items from May Authorize preparation of feasibility study for 2025 street project City Council City Manager June 25 Regular Commissioner MaryJo McGuire Presentation Approval of 2025 debt levy‐PUBLIC HEARING City Council City Manager July 9 Work Session 2024 Initial Property Tax Levy Scenarios City Council City Manager July 9 Regular Planning Commission items from June Quarterly Donations & Grants Quarterly Goals Update Audit Report City Council City Manager Finance Director July 23 Regular Liquor Operations Mid Year Report VillageFest Presentation Night to Unite Presentation Night to Unite Proclamation City Council City Manager Liquor Op Mgr Police Chief August 13 Work Session Discuss Updated Levy Scenarios/Detailed General Fund Budget City Council City Manager August 13 Regular Planning Commission items from July City Council City Manager August 20 Regular 2025 Proposed Budget & Levy Presentation City Council City Manager Finance Director September 10 Work Session City Council City Manager City Planner 87 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS September 10 Regular Planning Commission items from August 2024 Preliminary Operating Budget and Levy‐PUBLIC HEARING Students in Leadership‐Consent Approve 2025 Feasibility Study and Order Plans and Specs City Council City Manager Finance Director Engineer September 24 Regular Spirit of St. Anthony Award Fire Prevention Presentation Approve Union Contracts City Council City Manager Police Dept Fire Dept October 8 Work Session 2024 Long Term Capital Budget Plans City Council City Manager Finance Director October 8 Regular Preliminary Certification of Delinquent Waste Hauler Accounts‐Consent Agenda Preliminary Certification of Delinquent Utility Accounts‐Consent Agenda Planning Commission items from September City Council City Manager October 22 Regular Quarterly Donations & Grants Quarterly Goals Update City Council City Manager Finance Director November 12 Work Session City Council City Manager November 12 Regular Planning Commission items from October 1st Reading Water, Sewer, & Stormwater‐PUBLIC HEARING Presentation on Water and Sewer Rates Canvass election results Approval of CIP City Council City Manager Finance Director November 26 Regular Fire Prevention Poster Winners 2nd Reading and Adoption Water, Sewer, & Stormwater Street Project Approve Plans & Specifications, Authorize Advertisement for Bids Union Contracts City Council City Manager December 10 Work Session Council Onboarding City Council City Manager December 10 Regular Planning Commission items from November Appoint Parks and Planning Commissioners and Chair/Vice Chairs Setting Salary of City Manager Authorizing Transfers & Closing of Specified Funds Setting the 2025 City & HRA Budgets and Final Property Tax Levy ‐PUBLIC HEARING 2025 Fee Schedule MS4 Quarterly Goals update Final reading and adoption of water, sewer, & stormwater City Council City Manager Finance Director December 25 Regular 2025 88 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS January 14 Work Session City Council City Manager January 14 Regular Planning Commission items from December Housekeeping Resolutions Resolution for the Street Improvement Bond Reimbursement Quarterly Donations & Grants NYFS Agreement Outside Orgs‐Council Students in Government Presentation City Council City Manager 89