HomeMy WebLinkAboutCC MINUTES 12122023I CITY OF ST. ANTHONY
2 CITY COUNCIL REGULAR MEETING MINUTES
3 DECEMBER 12, 2023
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5 CALL TO ORDER.
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7 Mayor Stille called the meeting to order at 7:00 p.m.
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9 PLEDGE OF ALLEGIANCE.
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I I Mayor Stille invited the Council and audience to join in the Pledge of Allegiance.
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13 ROLL CALL.
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15 Present: Mayor Stille, Councilmembers Jenson, Randle, Walker, and Webster.
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17 Absent: None
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19 Also Present: City Manager Charlie Yunker, Finance Director Deborah Maloney, WSB
20 Representatives Amy Fredregill, Hannah Delker, and Rebecca Haug, and City
21 Engineer Justin Messner.
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24 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
25 ITEMS.
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27 I. APPROVAL OF DECEMBER 12, 2023 CITY COUNCIL MEETING AGENDA.
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29 Motion by Councilmember Jenson, seconded by Councilmember Walker, to approve the City
30 Council Meeting Agenda of December 12, 2023 as presented.
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32 Motion carried 5-0.
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34 IL PROCLAMATIONS AND RECOGNITION - NONE.
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36 III. CONSENT AGENDA.
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38 A. Approval of November 28, 2023 City Council Meeting Minutes.
39 B. Licenses and Permits.
40 C. Claims.
41 D. Resolution 23-068 — Designating Randy Stille as a Participant in Outside Organization
42 for 2024.
43 E. Resolution 23-069 — Appointing 2024 Planning Commissioners, Chair and Vice Chair.
44 F. Resolution 23-070 — Appointing 2024 Parks Chair and Vice Chair.
45 G. Resolution 23-071 — Approving the 2024 Fee Schedule.
46 H. Resolution 23-072 — Authorizing Transfers and Closing of Specialized Funds.
47 I. Resolution 23-073 — Adding Missed Assessments for the 2022 Street and Utilit
48 Improvements to the Tax Rolls Beginning2024.
49 J. Resolution 23-074 — Setting the Salary of the City Manager.
City Council Regular Meeting Minutes
December 12, 2023
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2 Motion by Councilmember Webster, seconded by Councilmember Walker, to approve the
3 Consent Agenda items.
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5 Motion carried 5-0.
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7 IV. PUBLIC HEARING.
9 A. Resolution 23-075 — Setting the Final 2024 Tax Levy and General Operating Budget for
10 the City of St. Anthony Village.
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12 Mayor Stille opened the public hearing at 7:06 p.m.
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14 Finance Director Deborah Maloney reviewed at the September 12, 2023 City Council Meeting,
15 City Staff presented the proposed 2024 General Fund Operating Budget and 2024 Overall Levy.
16 Staff has affirmed the proposed 2024 overall levy is $9,191,133, which represents an increase of
17 $503,708 or a 5.80% increase compared to the 2023 overall levy. The 2024 Budget Parameters
18 include City revenues budgeted using current run rates for sources that are subject to trends and
19 conservative baseline estimates for recurring aids and charges for services, expenses budgeted at
20 amounts that will maintain present level of City services, and liquor transfers are based on liquor
21 operating results.
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23 Ms. Maloney provided PowerPoint slides showing the Path to the 2024 Tax Levy, General Fund
24 and Levy, Overall Levy by Fund Type, 2024 General Fund Revenues, 2024 General Fund
25 Expenditures, 2024 Budget — Cost Drivers, 2024 Budget — Other Factors, Property Taxes 2024,
26 2024 Property Tax Distribution, Distribution of City Taxes, General Fund Supports City
27 Services, Impact of Debt Levy Relief, and Summary of 2024 Budget. Spreadsheets were
28 provided for General Fund Revenues Summary, General Fund Revenues Detail, General Fund
29 Expenditures Summary, and General Fund Expenditures Detail.
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31 No one appeared to address the Council during Open Forum.
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33 Mayor Stille closed the public hearing at 7:25 p.m.
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35 Motion by Councilmember Jenson, seconded by Councilmember Walker, to Resolution 23-075 —
36 a Resolution Setting the Final 2024 Tax Levy and General Operating Budget for the City of St.
37 Anthony Village.
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39 Motion carried 5-0.
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41 V. REPORTS FROM COMMISSION AND STAFF.
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43 A. Climate Plan Final Adoption.
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45 City Manager Charlie Yunker reviewed work has taken place over the past several months in
46 drafting a Climate Plan for St. Anthony.
City Council Regular Meeting Minutes
December 12, 2023
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2 Amy Fredregill and Hannah Delker from WSB reviewed a PowerPoint presentation summarizing
3 the 2023 Climate Plan. The Timeline was reviewed.
5 The Water Focus Vision is to increase the strength of the community by protecting and
6 preserving the City's water resources and the Initiatives include:
7 Initiative 1 — Continue to reduce drinking water consumption in homes and businesses.
8 Initiative 2 — Reduce excess impervious surfaces to improve water infiltration and
9 quality.
10 Initiative 3 — Establish revegetation program to replace lost tree cover.
11 Community — Enlist community in initiative to reduce water use.
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13 The Waste Focus Vision is to protect the health and viability of St. Anthony Village well into the
14 future by reducing the volume of waste sent to landfills and the Initiatives include:
15 Initiative 1 — Increase participation in organics composting.
16 Initiative 2 — Partner with local organizations to host multiple annual events for proper
17 disposal of hazardous waste, including electronics and appliances.
18 Initiative 3 — Reduce the amount of non -recyclable waste sent to the landfill.
19 Community — Enlist community in initiative to reduce volume of waste in St. Anthony
20 Village.
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22 The Energy Focus Vision is to re -envision City-wide energy practices to reduce city-wide CO2
23 emissions by 80% and City facility CO2 emissions by 100% by 2040 and the Initiatives include:
24 Initiative 1 — Improve the efficiency of homes, businesses, and public facilities in St.
25 Anthony Village.
26 Initiative 2 — Increase usage of renewable energy.
27 Initiative 3 — Increase the purchasing of electric devices and appliance alternatives.
28 Community — Enlist community in initiatives to increase building and home energy
29 efficiency.
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31 The Transportation Focus Vision is to reduce the emissions produced from travel by enhancing
32 multimodal transportation opportunities and improving access to EVS and the Initiatives include:
33 Initiative 1 — Improve accessibility and increase use of non -motorized transportation
34 infrastructure.
35 Initiative 2 — Increase electric vehicle ownership across St. Anthony Village.
36 Initiative 3 — Reduce avoidable vehicle emissions.
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38 The Climate Plan is presented for adoption by the City Council this evening. Once adopted, the
39 Climate Plan Implementation section will be reviewed at Goal Setting in January for the City
40 Council to begin prioritization and identification of staff resources to carry -out the
41 exploration/implementation of the Action Steps.
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43 Councilmember Webster thanked Amy and Hannah on working with the Parks and
44 Environmental Commission on this Climate Plan.
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City Council Regular Meeting Minutes
December 12, 2023
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Mayor Stille asked how this plan will roll out. City Manager Yunker reviewed some of the
Action Steps. The Plan has a scope of 3-5 years timeframe. This will be further discussed during
Goal Setting in January 2024. Mayor Stille noted St. Anthony has always been a leader in this.
Motion by Councilmember Randle, seconded by Councilmember Jenson, to adopt the Climate
Plan as presented.
Motion carried 5-0.
GENERAL BUSINESS OF COUNCIL.
A. Resolution 23-076 — Approving a Third Amendment to Contract for Redevelopment with
Doran SLV, LLC.
City Manager Charlie Yunker reviewed Council is requested to consider a resolution approving a
Third Amendment to Contract for Redevelopment with Doran SLV, LLC for the former Walmart
site redevelopment, referred to as The Ruby.
The initial Contract for Private Redevelopment contemplated the construction of each phase of
our Ruby project to be done in two phases. A Second Amendment was requested and
subsequently approved, which changed the improvement construction commencement and
completion dates given uncertainties with the recent pandemic.
Doran SLV, LLC is requesting Council consent to the Third Amendment to do two things:
1. Confirm the City agrees that Doran has met the terms of completion for the first Phase, per
the Completion of Phase I Minimum Improvements based on the issuance of a Certificate of
Occupancy in December 2022, and
2. Request an extension of timing requirements on Phase 2. In Section 2(a) of the amendment,
Doran SLV, LLC proposes Phase II Commencement deadline of January 1, 2025 and
completion date of January 1, 2027.
Mr. Evan Doran (participating from Dorn SLV, LLC on zoom) was not able to be heard due to
technical difficulties. Mr. Doran stated he does not have a lot to add to Mr. Yunker's report. He
explained the content of the Third Amendment. He stated a lot of time and energy is being spent
on this project.
Councilmember Walker asked if the request for extension is time -sensitive because there will be
a transition of Mayor for St. Anthony. Mr. Dorn stated they are technically out of compliance on
the commencement date and he would prefer not to have the question if Phase 1 is complete. The
building is occupied and has been for over a year.
Mayor Stille asked about common areas and that would be a show of commitment for the
project. Mr. Doran stated the clubhouse is complete and the amenities deck is complete for the
most part (90%). Mr. Doran stated there is near 90% leased.
City Council Regular Meeting Minutes
December 12, 2023
Page 5
Motion by Councilmember Jenson, seconded by Councilmember Webster, to approve Resolution
23-076 — Approving a Third Amendment to Contract for Redevelopment with Doran SLV, LLC.
Motion carried 5-0.
The meeting recessed for the HRA Meeting at 7:47 p.m.
The Regular Meeting reconvened at 7:50 p.m.
10 B. Municipal Separate Storm Sewer System (MS4)
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12 WSB Representative Rebecca Haug reviewed the Minnesota Pollution Control Agency (MPCA)
13 has designated the City of St. Anthony Village (City) as a Municipal Separate Storm Sewer
14 System (MS4) community because the City owns and operates a storm sewer system, is located
15 in an urbanized area, and has a population of 1,000 or more people. Each MS4 community is
16 required to develop a Stormwater Pollution Prevention Plan (SWPPP) to address six program
17 areas of the MS4 permit.
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19 The Minimum Control Measures (MCMs) were reviewed as:
20 1. Public Education and Outreach.
21 2. Public Participation and Involvement.
22 3. Illicit Discharge Detection and Elimination.
23 4. Construction Site Stormwater Runoff Control.
24 5. Post -Construction Stormwater Management.
25 6. Pollution Prevention and Good Housekeeping for Municipal Operations.
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27 To meet the Public Participation requirement of the MS4 permit, the City is required to hold at
28 least one opportunity annually for the public to provide input on the City's SWPPP. Ms. Haug
29 reviewed a PowerPoint presentation including Municipal Separate Storm Sewer System (MS4)
30 Permit, Explaining what the problem is, Minimum Control Measures (MCMs).
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32 Councilmember Jenson stated he appreciates the way she reviewed the 6 Minimum Control
33 Measures.
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35 C. Resolution 23-077 — Authorizing the Applications for the Metropolitan Council
36 Environmental Services 2023 Private Property 1/1 Grant Program.
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38 City Engineer Justin Messner reviewed this resolution authorizes the application for the
39 Metropolitan Council Environmental Services (MCES) 2023 Private Property inflow and
40 Infiltration (1/1) Grant which is related to the Ongoing 1/1 Program between the City of St.
41 Anthony Village and the MCES. The 2023 Private Property I/I Grant Program provides $1.5
42 million in wastewater revenue to provide grants to private property owners to help with repairs
43 that will remove and prevent clear water from entering the wastewater treatment system. The
44 Minnesota Legislature amended statute 471.342 to allow MCES to provide grant funding to local
45 municipalities to assist private property owners with costs associated with repairing sewer
46 infrastructure on their property.
City Council Regular Meeting Minutes
December 12, 2023
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Local communities, through their 2020 Comprehensive Sewer Plan submittals, indicate that at
least 50% of 1/I comes from private property and sanitary sewer laterals, which in St. Anthony
Village are owned and maintained by private property owners up to the point of connection with
the City of St. Anthony Village sanitary sewer main pipe typically under the roadway. To
promote the need for 1/1 mitigation, local communities identified a need for funding or private
property owners, which created this program for which St. Anthony Village is eligible to
participate.
10 This program will give local communities the ability to provide grant assistance to private
11 property owners and distribute funds to private property owners or contractors in alignment with
12 the grant program guidelines. The MCES program guidelines are summarized below:
13 • Grants to private property owners shall be for a percentage of actual, reasonable, and verifiable
14 I/1 mitigation costs. No costs of studies, engineering, or planning shall be eligible.
15 • Grant reimbursement shall be 50% of eligible costs, up to $5,000, for applicants not meeting
16 equity criteria set by the participating municipalities. Eligible work includes:
17 o Private lateral repair and/or replacement
18 o Foundation drain disconnections and new sump pump, if associated with the foundation
19 drain disconnect
20 o Lateral televising and cleaning costs if
21 • Applicant meets the equity criteria or
22 • Televising and cleaning result in repair or replacement of sewer lateral
23 • Grants of up to $10,000 may be given to private property owners meeting the municipality's
24 equity criterion.
25 • The private service line or foundation drain must be active and serving an occupied building.
26 • All repairs and replacements must be made with materials and methods consistent with local
27 codes and permit requirements.
28 • Qualified spending on eligible work must occur between January 1, 2024, and December 31,
29 2024.
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31 The program will be administered by eligible cities, which are those that have had a measurable
32 flow rate within 20 percent of the permitted flow limit, and which St. Anthony is one of those
33 cities. St. Anthony can apply for a block of funding and determine eligibility within the city for
34 those funds. If a city includes an equity component, additional funding per repair can be made
35 available. Guidance by MCES was a reasonable application would be for $25,000 - $50,00 per
36 city.
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38 At the November 28, 2023 City Council Work Session, City Staff presented the program
39 guidelines, discussed possible parameters for a city program, and identified the following
40 criteria:
41 • The City will accept applications for 30 days —May 1-31, 2024.
42 • Owner Occupied properties are eligible.
43 • Prioritize applications meeting equity criteria— Verify income with 2023 Federal tax
44 return.
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City Council Regular Meeting Minutes
December 12, 2023
Page 7
To participate in the program, cities are required to submit to MCES a signed resolution with
application to the program by December 15, 2023.
Mayor Stille noted there is not a lot of money in the program but residents interested in applying
for a grant need to apply May 1 — 31, 2024.
7 Motion by Councilmember Webster, seconded by Councilmember Jenson, for approval of
8 Resolution 23-077 — A Resolution Authorizing the Application for the Metropolitan Council
9 Environmental Services 2023 Private Property 1/I Grant Program.
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I 1 Motion carried 5-0
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13 D. Resolution 23-078 — Awarding a Bid for the Well No. 4 Rehabilitation Proiect.
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15 City Engineer Messner reviewed quotes were received for this project on Wednesday, November
16 8, 2023. Three quotes were received. The quotes were checked for mathematical accuracy. The
17 low bid was submitted by Keys Well Drilling Company of St. Paul, MN in the amount of
18 $98,830 for the base bid.
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20 In addition costs were requested for two alternate items:
21 Alternate No. I — New Pump Bowl Assembly $13,000
22 Alternate No. 2 — Well Maintenance Work $83,000
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24 These alternates are items that may or may not be required to complete the well rehabilitation.
25 The need for Alternates No. 1 and No. 2 will be determined following removal and inspection of
26 the pump and casing during the construction process. If they are determined necessary
27 approximately $38,580 in Base Bid items would be eliminated as they would no longer be
28 necessary thereby resulting in an estimated maximum total project cost of $156,250.
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30 Staff recommends a contract for the base bid in the amount of $98,830 to Keys Well Drilling be
31 awarded. Alternates should be awarded as determined necessary upon inspection.
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33 Councilmember Jenson asked if these costs are included in the levy for next year and Mr.
34 Yunker stated it is built into the water fund.
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36 Motion by Councilmember Walker, seconded by Councilmember Randle, for approval of
37 Resolution 23-078 — Awarding a Bid for the Well No. 4 Rehabilitation Contract to Keys Well
38 Drilling for $98,830 and Alternates No. 1 and No. 2.
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40 Motion carried 5-0.
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42 E. Ordinance 2023-10 — Amending Multiple Sections of Chapter 33 Sewer, Water, License
43 and Permit Fees, Stormwater Facilities
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45 City Manager Yunker reviewed this is the final reading of Ordinance 2023-10. A PowerPoint
46 presentation was provided including Parameters, Water Costs, Adjustment to Distribution Fee,
City Council Regular Meeting Minutes
December 12, 2023
Page 8
Adjustment in Usage Rates, Adjustments Impacts, Sanitary Sewer Costs, Adjustment to
Collection Fee, Adjustment in Usage Rate, Adjustments Impacts, Stormwater Rates, Rate
Survey, and Impacts by Tier Levels.
Motion by Councilmember Walker, seconded by Councilmember Jenson, for approval of Final
Reading and adoption of Ordinance 2023-10 — Amending Multiple Sections of Chapter 33
Sewer, Water, License and Permit Fees, Stormwater Facilities.
9 Motion carried 5-0.
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I 1 F. Resolution 23-079 — Approving Summary Publication of Ordinance 2023-10.
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13 Mayor Stille reviewed this resolution is to approve a summary publication of Ordinance 2023-
14 10.
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16 Motion by Councilmember Webster, seconded by Councilmember Walker, for approval of
17 Resolution 23-079 — Approving Summary Publication of Ordinance 2023-10.
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19 Motion carried 5-0.
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21 G. Quarterly Goals Update.
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23 City Manager Yunker reviewed the 2023 Goals Chart and Action Steps along with the 4"
24 Quarter Updates.
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26 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
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City Manager Yunker reported Santa on the Truck will be held December 10, 12, and 14. Further
information can be found on the website.
Councilmember Webster stated on December 6, she attended the Majority in the Middle Event.
On December 7, she attended the North Suburban Cable Access Corporation and the North
Suburban Cable Commission Meeting. On December 11, she attended the Regional Council of
Mayors Meeting as a guest.
Councilmember Jenson stated on December 1, he attended the Ramsey County Local League of
Governments Executive Board Meeting. On December 7, he attended the Northeast Youth and
Family Services Board Meeting. On December 6, he also attended the Majority in the Middle
Event. On December 7, he attended the Ramsey County Local League of Governments Meeting.
Councilmember Walker stated he attended the monthly St. Anthony Village Chamber of
Commerce Meeting.
Councilmember Randle had no report.
Mayor Stille stated on December 11, he attended the Regional Council of Mayors Meeting.
City Council Regular Meeting Minutes
December 12, 2023
Page 9
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2 VIII. COMMUNITY FORUM - NONE.
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4 No one appeared to address the Council.
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6 IX. INFORMATION AND ANNOUNCEMENTS.
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8 Mayor Stille announced this will be the last meeting of the City Council for 2023. This will be
9 Councilmember Walker's last meeting. Mayor Stille congratulated Councilmember Walker on
10 his four year term.
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12 Councilmember Jenson announced this is also Mayor Stille's last meeting for 2023. The
13 Councilmembers provided remarks to Mayor Stille.
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15 Councilmember Webster thanked Mayor Stille for serving the community for 25 years as a
16 Planning Commissioner, Councilmember, and as Mayor.
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18 Councilmember Randle stated it has been a pleasure serving with Mayor Stille over the past 4
19 years. He served the City well and he will be dearly missed.
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21 Councilmember Walker stated his comments are more about Mayor Stille as a person.
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23 Councilmember Jenson stated he has been on Council with Mayor Stille for 14 years. He read
24 some of Mayor Stille's accomplishments in the City.
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26 Each read a written statement. A plaque was presented to Mayor Stille. Photographs were taken.
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28 Mayor Stille thanked the Council and read farewell speech. He thanked the people he has worked
29 with along the way.
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31 X. ADJOURNMENT.
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33 Mayor Stille adjourned the meeting at 8:45 p.m.
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36 Respectfully submitted,
37 Debbie Wolfe
38 TimeSaver Off'Site Secretarial, Inc.
39
40 Mayor
41 ATTEST:
42 Ci y Clerk