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HomeMy WebLinkAboutCC MINUTES 032620241 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 CITY OF ST. ANTHONY CITY COUNCIL REGULAR MEETING MINUTES MARCH 26, 2024 CALL TO ORDER. Mayor Webster called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE. Mayor Webster invited the Council and audience to join in the Pledge of Allegiance. A moment of silence was held for former Police Chief Jon Manseth. ROLL CALL. Present: Mayor Webster, Councilmembers Doolan, Jenson, and Stephens. Absent: Councilmember Randle. Also Present: City Manager Charlie Yunker, City Planner Steve Grittman, Police Chief Jeff Spiess, City Engineer Justin Messner, and WBS Project Manager Katie Koscielak. CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING ITEMS. I. APPROVAL OF MARCH 26, 2024 CITY COUNCIL MEETING AGENDA. Motion by Councilmember Doolan, seconded by Councilmember Jenson, to approve the City Council Meeting Agenda of March 26, 2024 as presented. Motion carried 4-0. II. PROCLAMATIONS AND RECOGNITIONS - NONE. III. CONSENT AGENDA. A. Approval of March 12, 2024 City Council Meeting Minutes. B. License and Permits C. Claims. Motion by Councilmember Jenson, seconded by Councilmember Stephens, to approve the Consent Agenda items. IV. PUBLIC HEARING - NONE. Motion carried 4-0. City Council Regular Meeting Minutes March 26, 2024 Page 2 1 V. REPORTS FROM COMMISSION AND STAFF. 2 3 A. Resolution 24-023 — Approving a Request for a Conditional Use Permit for a Temporary 4 Building and Seasonal Garden Facility in the C-Commercial District — 2900 Pentagon 5 Drive. 7 City Planner Grittman reviewed the Planning Commission considered the proposed Conditional 8 Use Permit at a public hearing during its regular meeting on March 19, 2024. The 9 applicant/owner was present at the meeting to answer questions from the Commission. No other 10 members of the public were present. The Commission discussed the proposed use, noting that it 11 had existed largely in the same location and nature of operation in previous years, without 12 apparent incident or issue. Questions were raised as to the restroom facilities available to 13 employees and the applicant indicated that they have had an informal working relationship with 14 the Subway Restaurant in the past and anticipates that this will continue to be the case. The 15 Commission asked that the applicant document that approval by correspondence from the 16 restaurant owner/manager for the record, which he agreed to do. Following discuss, the 17 Commission voted unanimously to recommend approval of the Conditional Use Permit with the 18 conditions identified. The conditions have been expanded slightly to express the Commission's 19 recommendation that staff would have the authority to approve any future request for portable 20 restroom locations if such a facility were to be needed. 21 22 Mr. Grittman stated the applicant is seeking approval of a Conditional Use Permit to erect and 23 operate a temporary garden center as a commercial use on the property at 2900 Pentagon Drive 24 (the St. Anthony Shopping Center). The garden center would be set up and placed in the parking 25 lot of the center along the outer boundary of the property nearest the frontage road for Highway 26 88. Temporary structures such as this are specifically allowed as Conditional Uses, with a series 27 of conditions that relate to the site conditions and requirements for the facility, including 28 duration, signage and other operational elements. Two emails were received and both gave 29 support for the request. 30 31 The Staff Analysis of the request was reviewed. Staff recommends approval with the following 32 conditions: 33 34 1. Issues related to building, fire, and other related City Codes shall be subject to 35 comment and recommendation by applicable staff. This CUP is provided for land use 36 purposes only, and other applicable licenses or permits require separate application. 37 38 2. The applicant receives, and provides to the City, operational information related to 39 utility services and any details related to use and location of portable restroom 40 facilities on the premises. If portable restroom facilities are proposed at some point in 41 the future, the applicant may provide information to the City and Staff shall have the 42 authority to approve a location consistent with the requirements of the City Code. 43 44 3. The CUP is provided for the requested site only. Changes in location, size, operation, 45 or other aspects of the facility will require a new CUP application. The CUP, per the 46 allowances of the Zoning Ordinance relating to Temporary Structures, remains valid III 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 City Council Regular Meeting Minutes March 26, 2024 Page 3 for the location and site as proposed, with need only for annual administrative review, provided no expansion or other substantive changes are proposed. This recommendation is based on a finding that the proposal, with the conditions cited, is consistent with the requirements for Conditional Use Permit consideration, with the long-term objectives of the recommendations and policies of the St. Anthony Comprehensive Plan. Attached for Council's consideration were Location Map, Application and Supporting Material, and Resolution 24-023. Councilmember Doolan stated she frequents both garden centers and asked if there are shut off valves for the water sources should they be found to have leaking hoses. Mr. Camilo Ogando, owner of Garden City Greenhouses stated they try to minimize their water usage and he will do his best regarding the shut off valves. Mayor Webster asked how long the garden center has operated in St. Anthony and Mr. Ogando stated since 2016. Mayor Webster thanked him for having his business in St. Anthony. Councilmember Donlan asked since Linder's is closed where are the plants sourced from. Mr. Ogando stated from Lake Elmo and Dayton. Motion by Councilmember Doolan, seconded by Councilmember Stephens, for approval of Resolution 24-023 — Approving a Request for a Conditional Use Permit for a Temporary Building and Seasonal Garden Facility in the C-Commercial District — 2900 Pentagon Drive. Motion carried 4-0. B. Resolution 24-024 — Approving a Request for a Conditional Use Permit for a Temporary Building and Seasonal Garden Facility in the C Commercial District — 3930 Silver Lake Road. City Planner Grittman reviewed the Planning Commission considered the proposed Conditional Use Permit at a public hearing during its regular meeting on March 19, 2024. The applicant/operator was not present at the meeting to answer questions from the Commission, nor were other members of the public. The Commission discussed the proposed use, noting that it had existed largely in the same location and nature of operation in previous years, without apparent incident or issue. Questions were raised as to the restroom facilities available to employees the applicant is the tenant on the subject property— Cub Foods, which can grant approval for the garden center operator and its employees to utilize store facilities. The Commission noted that any future utilization of temporary portable restroom facilities would require staff approval, presuming compliance with the requirements of the City Code. Mr. Grittman stated the applicant is seeking approval of a Conditional Use Permit to erect and operate a temporary garden center as a commercial use on the property at 3930 Silver Lake Road City Council Regular Meeting Minutes March 26, 2024 Page 4 (Cub Foods property). The garden center would be set up and placed in the parking lot of the center within the parking near the southeast comer of the grocery store, nearest the front access road. Temporary structures such as this are specifically allowed as Conditional Uses, with a series of conditions that relate to the site conditions and requirements for the facility, including duration, signage and other operational elements. The Staff Analysis of the request was reviewed. Staff recommends approval with the following conditions: 10 1. Issues related to building, fire, and other related City Codes shall be subject to 11 comment and recommendation by applicable staff. This CUP is provided for land use 12 purposes only, and other applicable licenses or permits require separate application. 13 14 2. The applicant receives, and provides to the City, operational information related to 15 utility services and any details related to use and location of portable restroom 16 facilities on the premises. If portable restroom facilities are proposed at some point in 17 the future, the applicant may provide information to the City and Staff shall have the 18 authority to approve a location consistent with the requirements of the City Code. 19 20 3. The CUP is provided for the requested site only. Changes in location, size, operation, 21 or other aspects of the facility will require a new CUP application. The CUP, per the 22 allowances of the Zoning Ordinance relating to Temporary Structures, remains valid 23 for the location and site as proposed, with need only for annual administrative review, 24 provided no expansion or other substantive changes are proposed. 25 26 This recommendation is based on a finding that the proposal, with the conditions cited, is 27 consistent with the requirements for Conditional Use Permit consideration, with the long-term 28 objectives of the recommendations and policies of the St. Anthony Comprehensive Plan. 29 Attached for Council's consideration were Location Map, Application and Supporting Material, 30 and Resolution 24-023. 31 32 Councilmember Doolan added she wants to make sure there is a process in place to minimize 33 water leaks if detected after hours. 34 35 Councilmember Jenson stated this greenhouse setup has been in St. Anthony for at least 25 years 36 and is well maintained. He cited the same for the previous location request. 37 38 Motion by Councilmember Jenson, seconded by Councilmember Doolan, for approval of 39 Resolution 24-024 — Approving a Request for a Conditional Use Permit for a Temporary 40 Building and Seasonal Garden Facility in the C-Commercial District — 3930 Silver Lake Road. 41 42 Motion carried 4-0. 43 44 VI. GENERAL BUSINESS OF COUNCIL. 45 46 A. Police Annual Report. City Council Regular Meeting Minutes March 26, 2024 Page 5 Police Chief Jeff Spiess presented a Power Point of the 2023 Annual Report and reviewed it in detail. The presentation included a photograph of all members of the Police Department, Department Summary, Crime Statistics, Part I and II Crimes by Year, Investigation Review, Calls for Service, Patrol Review, Education Summary, Cadet Program (New in 2023), Recruitment Team (New in 2023), Social Media, Community Engagement, Strategic Plan, Body Worn Camera Program, Work Plan Accomplishments, and What's on Deck. The complete report can be found on the City's website. 10 Councilmember Stephens asked if the statistics are for St. Anthony only or is Lauderdale 1 I included. Chief Spiess stated only for St. Anthony. 12 13 Councilmember Jenson asked if statistics are compiled for Lauderdale and Chief Spiess stated an 14 annual report is given to Lauderdale Council. Councilmember Jenson referred to calls for service 15 and asked if 2024 calls are consistent? Chief Spiess stated it is relatively consistent with no 16 significant change. Councilmember Jenson stated he is impressed with the report and 17 commended the department on the action steps. Chief Spiess gave credit to the rest of the 18 department. 19 20 Councilmember Doolan stated she met with Police Department leadership and stated she is very 21 impressed with the training program. She asked about the drop in calls and removing covid is it a 22 1.5% drop. Chief Spiess stated the graph shows a larger drop than it is statistically. 23 Councilmember Doolan thanked the Chief and department for all they do. 24 25 Mayor Webster referred to 158 mental health calls for service. We know mental health is 26 impacting adults and children. She referred to the training hours and only 50% of hours were 27 required and 441 hours were elective. Former Chief Manseth positioned the department to be 28 incredibly good. 29 30 B. 2024 Street Improvement Project. 31 32 WSB Project Manager Katie Koscielak reviewed a Power Point summarizing the 2024 Street 33 Improvement Project. The proposed Mill and Overlay Project includes: 34 35 Hilldale Avenue (Silver Lake Road to Rankin Road) 36 32"d Avenue NE (Silver Lake Road to Rankin Road) 37 Roosevelt Street (341 Avenue NE to 37d' Avenue NE) 38 35d' Avenue NE (Stinson Boulevard to Harding Street) 39 Edward Street (33nd Avenue NE to 35d' Avenue NE) 40 Harding Street (34d' Avenue NE to 36d' Avenue NE) 41 Hilldale Avenue (Belden Drive to Silver Lake Road) 42 32 d Avenue NE (Edward Street to Silver Lake Road) 43 Edward Street (31n Avenue NE to 33`d Avenue NE) 44 Belden Drive (32"d Avenue NE to 34d' Avenue NE) 45 34d' Avenue NE (Stinson Boulevard to Silver Lake Road) 46 Wilson Street (30d' Avenue NE to 32"d Avenue NE) City Council Regular Meeting Minutes March 26, 2024 Page 6 1 Harding Street (30d' Avenue NE to 32"d Avenue NE) 2 Roosevelt Avenue (31" Avenue NE to 33'd Avenue NE) 3 Roosevelt Avenue (33'ti Avenue NE to north terminus) 4 St. Anthony Road (Roosevelt Street to Edward Street) 5 Townview Avenue (Wilson Street to Silver Lake Road) 6 31' Avenue NE (Stinson Boulevard to Silver Lake Road) 8 Thin Maintenance Overlay is proposed for 31 s' Avenue NE (Silver Lake Road to Rankin Road). 9 Replacement of Cracked Panels is proposed for Salo Park. For Silver Point Park the proposal is 10 for Parking Lot Mill and Overlay, Reclaim and Pave Trail, Replaced Cracked Concrete Panels I 1 and Remove the Replace Basketball Court. 12 13 The Engineer's estimate was $2,327,405. Eleven bids were received between $2,024,956.77 and 14 $2,448.309.10. The Low bid was received from North Valley Inc. for $2,024,956.77. 15 16 Ms. Koscielak reviewed the Project Costs/Funding Breakdown and Project Schedule. A chart 17 showing the funding summary was provided showing assessments of $701,900.00; city cost 18 $1,660,000.00 and total of $2,361,900.00. Construction should begin June 2024 with substantial 19 completion in September 2024. 20 21 Residents can sign up to receive mail and/or text message project status updates by visiting the 22 project webpage located under Government then Projects on the City's website at 23 httns://savmn.com. 24 25 Councilmember Jenson asked about the contractor and their quality of work, reliability, reason 26 for selection, etc. Ms. Koscielak stated she has worked with them in the past with good 27 experience and great working relationship. The State of Minnesota requires Cities to go with the 28 lowest bidder. City Engineer Justin Messner stated WSB is very familiar with this contractor and 29 they have not worked in St. Anthony before. 30 31 Mayor Webster thanked Ms. Koscielak for her presentation. 32 33 a. Resolution 24-025 Calling a Hearing for the 2024 Street Improvement Project. 34 35 Ms. Koscielak stated this resolution sets a public hearing to be held on April 23, 2024 at 7:00 36 p.m. On February 1, 2024, bids for the 2024 Street Improvement Project were opened. The low 37 bid received for the project was $2,024,956.77. The total cost of the improvement as presented to 38 Council in the feasibility study was $2,428,700. The revised estimated total cost of the 39 improvements is $2,361,900. The revised costs include approximately $60,500 for concrete walk 40 replacements in Salo Park and approximately $174,600 for parking lot, sidewalk, and trail 41 improvements within Silver Point Park not originally identified during the feasibility study. 42 43 44 Motion by Councilmember Stephens, seconded by Councilmember Jenson, for approval of 45 Resolution 24-025 — Calling a Hearing for the 2024 Street Improvement Project. 46 City Council Regular Meeting Minutes March 26, 2024 Page 7 Motion carried 4-0. 2 3 b. Resolution 24-026 Calling a Hearing on the Proposed Assessments for the 2024 4 Street Improvement Project. 6 Ms. Koscielak stated this resolution sets an assessment hearing to be held on April 23, 2024 at 7 7:00 p.m. Ms. Koscielak reviewed the assessment policy. The rate is 50% for assessment for Mill 8 and Overlay projects. 10 Motion by Councilmember Jenson, seconded by Councilmember Doolan, for approval of 11 Resolution 24-026 — Calling a Hearing on the Proposed Assessments for the 2024 Street 12 Improvement Project. 13 14 Motion carried 4-0. 15 16 C. Resolution 24-027 Declaring the Cost to be Assessed and Ordering Preparation of 17 the Proposed Assessments for the 2024 Street Improvement Project. 18 19 Ms. Koscielak stated this resolution declares the amount to be assessed to be approximately 20 $701,900. 21 22 Motion by Councilmember Doolan, seconded by Councilmember Jenson, for approval of 23 Resolution 24-027 — Declaring the Cost to be Assessed and Ordering Preparation of the Proposed 24 Assessments for the 2024 Street Improvement Project. 25 26 Motion carried 4-0. 27 28 C. Ordinance 2024-01 — Amending the St. Anthony City Code, by Amending Sections of 29 the City Code Relating to Nuisance, Signage, Permitting, Performance Standards and 30 Land Use. 31 32 City Planner Grittman reviewed updates have been made to the proposed code amendments for 33 the City Council's second reading. Per the Council's review and discussion of the material at the 34 first reading updates have been made to a few of the sections: 35 36 Section 1 — Nuisance Noise — The Council suggested that consistency within the ordinance's 37 noise limits is an appropriate objective, and that differentiation between noise sources (as 38 suggested by the Planning Commission) was relevant but consistency was relevant. As such, all 39 hours of nuisance noise impacts were set to between 10:00 p.m. and 7:00 a.m. It is noted that the 40 nuisance noise ordinance limitations of this section are enforced on a compliant basis, and 41 unreasonable nuisance noise would continue to be a violation of Code. 42 43 Section 2 — Landscape Screening — No changes. 44 City Council Regular Meeting Minutes March 26, 2024 Page 8 H 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 VII. 35 36 37 38 39 40 41 42 43 44 45 46 Section 3 — Nuisance Storage — the exception in this section for front -yard seasonal residential recreational equipment was modified to reflect the 10:00 p.m. to 7:00 a.m. limitations for both noise, and for lighting. Section 4 — A new section was inserted based on staff feedback, which incorporates a reference to the residential recreational equipment in the Nuisance Storage section to enhance the ability for users of the code to find relevant information. Section 5 — (Formerly 4) — No changes. Section 6 — (Formerly 5) — Rodent harborage prohibitions. This section was amended to provide clarification that intentional accumulations of vegetation for feeding of wild birds, and compost structures that comply with City Code are exempt from prohibitions of this section. Section 7-14 (formerly 6-13) — No further changes. Mr. Grittman requested Council to comment on any elements of the language, and move the ordinance to its third and final reading, at which point the Council may adopt the Ordinance as it is presented or amended in final form. Councilmember Stephens asked about parking outside a residence and asked if that portion of the ordinance was brought to the meeting and Mr. Grittman stated that had been reviewed and approved previously. Councilmember Stephens stated she is concerned about the wording of that section. Mr. Grittman stated this section refers to parking on private property not on the street. Mr. Grittman will provide the language prior to the Third Reading. Motion by Councilmember Doolan, seconded by Councilmember Jenson for approval of Second Reading of Ordinance 2024-01 — Amending the St. Anthony City Code, by Amending Sections of the City Code Relating to Nuisance, Signage, Permitting, Performance Standards and Land Use with edits specified. Motion carried 4-0. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS. City Manager Yunker had no report. Councilmember Doolan reported in the last two weeks she posted flyers asking for resident comments about the possible contract for policing in Falcon Heights. She attended a conversation with Great Plains. She attended IFTAR last Friday. She met with Peter Lindstrom of MetCouncil regarding grants. She attended the Three Rivers Park Meeting last Thursday. Last Friday she attended the MetCouncil State of Region Meeting. Councilmember Jenson stated on March 13 he attended the Falcon Heights Open House. There is another Town Hall on March 27, 2024. 2 0 6 7 9 10 11 12 13 14 15 16 17 18 City Council Regular Meeting Minutes March 26, 2024 Page 9 Councilmember Stephens stated she continues her new councilmember orientation. She attended the Falcon Heights Meeting. She attended the Planning Commission Meeting. Mayor Webster stated on March 13 she attended the Falcon Heights Open House. On March 15, she welcomed the Community IFTAR event. On March 16, she participated in the Pinewood Derby. On March 20, she presented the State of the City to Kiwanis. On March 21, she attended the Three Rivers Park District Board Meeting. On March 23, she attended the Spring Wine Tasting at the Marketplace Liquor Store. Earlier today she had a telecon with Ramsey County Commissioners. She thanked the Councilmembers for their support of the Police Department after the passing of former Chief Mangseth. She thanked Hennepin County Sheriff's department for their help in covering St. Anthony during the loss. VIII. COMMUNITY FORUM - NONE. IX. 19 20 21 22 23 24 X. 25 26 27 28 29 30 31 32 33 34 35 36 37 38 INFORMATION AND ANNOUNCEMENTS. Councilmember Doolan stated the St. Anthony Chamber of Commerce will announce their Villager of the Year and Business of the Year at their April 11, 2024 for their Annual Meeting at JAX Cafe. Councilmember Doolan ate at LaVieta the new restaurant in St. Anthony and encouraged all to try it. ADJOURNMENT. Motion by Councilmember Jenson, seconded by Councilmember Stephens, to adjourn the meeting at 8:50 p.m. Respectfully submitted, Debbie Wolfe Timesaver Off Site Secretarial, Inc. ATTEST: � L City Clerk Mayor Motion carried 4-0.