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Home My WebLink AboutCC WS PACKET 05282024CITY OF SAINT ANTHONY VILLAGE WORKSESSION AGENDA Tuesday, May 28, 2024 at 5:30PM Members of the public who wish to attend the meeting may do so in person. Minutes Approval Of CC WS Meeting Minutes WS 05 -14 -2024.PDF Worksession Topics Potential Renewal Of Police Partnership With The City Of Falcon Heights Update Charlie Yunker, City Manager, presenting. COVER MEMO.PDF PRESENTATION.PDF Future Worksession Dates, Times And Agenda Items Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjournment If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612 -782 -3313 or email city@savmn.com . People who are deaf or hard of hearing can contact us by using 711 Relay. Our Mission is to promote a high quality of life to those we serve through outstanding city services. 1. A. Documents: 2. A. Documents: 3. A. Documents: 4. THIS PAGE LEFT INTENTIONALLY BLANK City of St. Anthony CITY COUNCIL WORK SESSION Minutes May 14, 2024 Present: Mayor & Council: Mayor Wendy Webster, Councilmembers Lona Doolan, Jan Jenson, Thomas Randle and Andrea Stephens. Absent: None Staff: City Manager Charlie Yunker Call to Order: Mayor Webster called the Work Session to order at 5:30 p.m. 1.Approval of CC WS Meeting Minutes A.April 9, 2024 Council Work Session Meeting Minutes Motion by Councilmember Doolan, seconded by Councilmember Randle, to approve the City Council Work Session Meeting Minutes of April 9, 2024 as presented. Motion carried 5-0. 2.Work Session Topics A.Mounds View Irondale (MVI) Youth Hockey City Manager Yunker reported Carl Kuhl from the Mounds View Irondale Youth Hockey Association had a presentation for the Council. Carl Kuhl, Board of Directors President of the Mounds View Irondale Youth Hockey Association, described the importance of the Super Rink for the past 25 years, discussed the services offered to the community and hockey organizations, and commented on why access to the Super Rink is essential to accommodating the growth of the MVI Youth Hockey Association programs. He noted the proposed renovations were estimated to cost $12 million and the Super Rink has requested that MVI provide $750,000 to support these renovations. The Super Rink is also seeking financial support from association and municipal government partners. He presented MVI’s proposal for each city to contribute based on a fair contribution model that considers a three-year average of MVI players from each city. Mr. Kuhl stated the 3-year average for St. Anthony is 12%, which would equal a contribution of $90,000 based on the requested contribution by MVI of $750,000; $30,000 for a 3-year plan; or $18,000 for a 5- year plan. Councilmember Randle asked if precedence for a contract like this, had been set in the past. He was of the opinion it made more sense for the youth sports booster or organization to take on this expense than for the City of St. Anthony. Mr. Kuhl indicated this was a unique situation as the proposed renovations would finance the playing surface for the MVI players. He stated in most cases, cities and counties own the rinks and youth organizations buy the ice time. He reported the Super Rink was unique because local government and the state came together to construct the building and the ice time was then leased to local youth hockey organizations. He explained most municipalities own their communities ice rinks. Councilmember Jenson questioned who owned the Super Rink. Mr. Kuhl reported the Super Rink was owned by the National Sports Center (NSC) and the NSC would be financing the long-term renovations. Councilmember Jenson asked if the dues for St. Anthony players would go down in the City were to contribute $90,000 to the Super Rink renovations. Mr. Kuhl indicated this would not impact player dues. However, he has negotiated a less than 5% increase with the Super Rink for ice costs. Councilmember Stephens inquired if any local banks have been approached for a sponsorship. Mr. Kuhl stated he was uncertain if this had been done but explained he could look into this further. Mayor Webster questioned how much one hour of ice time cost. Mr. Kuhl reported the average cost was $250 per hour. Mayor Webster stated youth hockey was one of the more expensive sports for families and she appreciated how well the hockey association worked to share ice time. Mayor Webster asked when the first maintenance payment would be due to the NSC. Mr. Kuhl stated he was uncertain when this would start, but he anticipated it would be in the next year. He commented on how the MVI youth hockey association was growing, especially for girls. He indicated this was putting on more pressure on the association for ice time, which meant he was constantly seeking ice. Councilmember Doolan inquired what students were being served by MVI youth hockey. Mr. Kuhl reported MVI youth hockey served boys and girls pre-K through 9th grade. Councilmember Doolan asked if there was precedence for the City to spend taxpayer dollars on youth sports. Mayor Webster reported City funds were spent on the stadium field. Councilmember Jenson questioned if youth hockey participation was growing or shrinking in St. Anthony. Mr. Kuhl stated over the past three years the number of participants from St. Anthony has gone from 50 kids to over 70 kids. He indicated this number may be even higher for the players who have Minneapolis addresses, but actually live in St. Anthony. He commented further on how the organization was seeing tremendous growth, especially on the girls side of the program. Councilmember Jenson stated his granddaughter was in fifth grade and she participated in this program. He commented further on how important extracurricular programs were for children. He was excited to learn that youth hockey participation was on the rise in the community. Councilmember Randle asked again, why the youth sports boosters were not contributing to the maintenance fees. He explained when the City made a contribution to the stadium, the field was in the community. He suggested funding be collected from the MVI parents in order to contribute to the maintenance fees. Mr. Kuhl provided further information on how fees are collected from parents. Councilmember Doolan reported the school district pays for the upkeep of gymnasiums in the community. She questioned if the school district has been asked to participate in the funding of the maintenance needed at the Super Rink. Mayor Webster stated she had considered this as well. She commented further on how the school district pays to provide high schools sports. She understood the Super Rink was in need of maintenance. She reported it was unique that the City share ice space at the Super Rink and did not have a rink within the community. Mr. Kuhl stated this was a unique situation. He imagined that requests had been made to the school districts to allow them to play at the Super Rink long term. He explained he was striving to find an identity for the MVI youth hockey association in order for the organization to grow and remain unified going forward. Mayor Webster questioned if the hockey association would accept a donation less than $90,000. Mr. Kuhl explained this would be acceptable. Councilmember Stephens suggested the hockey association reach out to local banks for a sponsorship opportunity. Mr. Kuhl stated he would be exploring any and all opportunities to have this fee covered so as he did not want the burden to fall entirely on the participating families. Mayor Webster thanked Mr. Kuhl for his time. She explained the Council would continue to have discussions regarding this request. B.Silver Lake Fluoridone Treatment City Manager Yunker reported Mike Mayne, a member of the Silver Lake Residents’ Association, has a presentation for the Council. Mike Mayne, representing the Silver Lake Residents’ Association, presented the request of the Silver Lake Residents’ Association (SLRA) for the City to contribute to eradicating the Eurasian Milfoil that has taken over the Silver Lake. He provided a brief history on the lake and cooperation with the Three Rivers Park District, Rice Creek Watershed, Minnesota Department of Natural Resources, and the City of Columbia Heights, Lake Restoration to treat 15% of Silver Lake for Eurasian Water Milfoil. He reported this treatment was not sufficient to remove the milfoil and it worsened throughout the year. It was noted the cost for a full lake treatment is approximately $12,000. He explained the City of Columbia Heights has contributed $2,000, in addition to their contribution to last year's treatment and the new aerator and electrical infrastructure Columbia Heights installed last year. He indicated the request is for St. Anthony to contribute $2,000 to this year’s treatment with the SLRA paying for the majority of the expense. Councilmember Randle asked what milfoil was. Mr. Mayne explained Eurasian milfoil was an invasive lake species that takes over lakes. He reported the plant grows from the bottom of the lake up to the surface of the water. Councilmember Jenson questioned how effective the first treatment was. Mr. Mayne stated the first treatment treated 15% of the lake and it appeared to be effective. However, after several months, the milfoil came back. He reported this was the reason he was pursuing a full lake Fluoridone treatment. Councilmember Stephens inquired if reintroduction measures had been put in place. Mr. Mayne explained this had been done, noting signage was in place at the boat launch and a water quality committee had been established by residents. Councilmember Doolan stated Eurasian milfoil was a very difficult infestation that was difficult to eradicate and treatment was just one aspect, but was not the cure all. She understood it was very difficult to fully eradicate milfoil. It was her hope the City could create a long term strategy and partnership on how to address this concern. Mr. Mayne discussed how he was working with the DNR, Rice Creek Watershed District and the University of Minnesota in partnership to reintroduce native species to the lake. He explained a group was meeting to discuss the long term care plan for this lake and noted the lake association was very interested in participating with this group. Mayor Webster questioned what the total cost was for the 15% treatment that was completed in 2023. Mr. Mayne stated the cost for this treatment was $6,000. He explained Columbia Heights contributed $1,000 to this expense and homeowners were then required to pay $100 to cover the remainder of the expense. He stated for the 2024 treatment, Columbia Heights had contributed $2,000 and homeowners would be asked to pay $200. He was hoping that St. Anthony would be able to contribute $2,000. Mayor Webster appreciated the partnership the lake association had pursued in order to introduce native species back into this lake. Councilmember Doolan recommended the lake association education their homeowners to ensure excessive amounts of phosphorus was not going into the lake. Councilmember Jenson supported treating this lake because it would be for the service of the greater community. Councilmember Doolan inquired if the lake association would be pursuing another 100% treatment in 2025. Mr. Mayne explained it was his understanding a 100% treatment would not be on the table for at least another three years. Mayor Webster appreciated how the lake association was navigating partnerships with the cities and counties that abut this lake. She recommended the lake association also work to educate the homeowners on how they can contribute to improving the lake quality. Councilmember Doolan questioned if the City could apply for water quality grants to assist the lake association with improvements for the lake. Councilmember Jenson commended the lake association for pursuing a 501C3 and for working to better the lake water quality. Council discussed the funding request and gave direction to staff to contribute $2,000 to the Silver Lake Fluoridone treatment. Future Work Sessions: The next Work Session will be held on May 28, 2024 in the Council Chambers. Adjournment: The meeting adjourned at 6:28 p.m. Respectfully submitted, Heidi Guenther TimeSaver Off Site Secretarial, Inc. MEMORANDUM To:St. Anthony Village City Council From:Charlie Yunker, City Manager and Jeff Spiess, Police Chief Date:May 28, 2024 City Council Work Session Request:Potential Renewal of Police Partnership with the City of Falcon Heights BACKGROUND At its regular meeting on April 23, 2024 the City Council approved continuing the exploratory process of a renewed police service partnership with the City of Falcon Heights. This moves the process into Phase 3 where a final decision is made based upon a final contract, and agreed-upon timeframe for implementation which is based on many logistical details. As a part of the discussion Council noted particular items they would like to review as the process continues. Those included: Lessons learned from the previous relationship A Police Department SWOT Analysis Benefits to the City and the Police department on a renewed partnership Appropriately sharing/mitigating risk Financial plan that would not increase the Saint Anthony tax levy from a renewed partnership A staffing plan and timeline to support expansion of the department when hiring is very challenging Since the April 23rd meeting staff from both cities have continued exploratory work and following is an update on that progress to date. LESSONS LEARNED FROM THE PREVIOUS RELATIONSHIP & SHARING RISK As formal and informal conversations taken place and community feedback has been received on this topic, three areas of concern have been raised to mitigate: Ensure participating City Councils foster an effective partner relationship Clearly defined service expectations, chain of command, and authority over policing strategies Appropriate sharing financial impact of extraordinary incidents Staff has the below ideas to offer for consideration on addressing these areas: CITY COUNCILS’ RELATIONSHIP The three participating City Councils should establish a formal or informal commitment to regularly communicating and building relationships. I.e. coordinating attendance at conferences and events or an annual joint formal meeting that may or may not focus on police services. The overall objective to be that the policy-makers that ultimately control the partnership establish continuity as members change and each community evolves so there is stability for the Police Department and the Police Officers that would serve the combined communities of Saint Anthony Village, Falcon Heights and Lauderdale. CLEARLY DEFINED SERVICE EXPECTATIONS The top administrative personnel from each city and the chosen command staff from the Police Department should meet and discuss police services and community needs on a regular basis. The current contract with Lauderdale, which is the basis for a renewed contract with Falcon Heights, includes the following section: IX.JOINT ADVISORY COMMITTEE Both cities will appoint members to a Joint Advisory Committee. The committee will meet at least once a year to ensure that this Agreement and the services performed pursuant to this Agreement are meeting the expectations of both cities. Any recommendations of the committee will be strictly advisory. This committee has been utilized as a less formal, as-desired meeting of Mayors and top administrators. Staff would reword this section and utilize it as a regular meeting of staff from all partners to discuss police services operations and that objectives from all three partner Council’s are being met. The objective would be to simplify communication between the partner cities and ensure expectations of the Police Department are clearly understood and balances consistency with the unique needs of each partner city. SHARING FINANCIAL IMPACT City staff from Saint Anthony and Falcon Heights are coordinating with our respective City Attorneys and the League of Minnesota Cities Insurance Trust to draft language to address this concern. That draft language is not ready for review but all parties are in agreement in concept and will present language when a draft contract is ready for all Council’s review. ST. ANTHONY POLICE DEPARTMENT SWOT ANALYSIS & BENEFITS TO THE CITY AND POLICE DEPARTMENT Police Department leadership staff compiled below SWOT Analysis, and the breakdown below expands on the identified aspects. It also contains the anticipated benefits to the Police Department, and thus to the City of Saint Anthony Village of a renewed partnership within the ‘Opportunities’ section: SWOT ANALYSIS BREAKDOWN Strengths Proximity Contiguous with Lauderdale. Near St. Anthony. Familiarity Supervisory Staff and ~50% of department patrolled Falcon Heights under previous contract. All have driven through Falcon Heights and are familiar with geography. Police Culture SAPD has a strong culture, and trust in leadership and each other. Community Engagement Philosophy SAPD’s approach to community policing is desirable to the residents and leaders in Falcon Heights. Data Driven Approach Officers patrol with a purpose, consistent with traffic safety, community needs, and concerns of the community. Transparency Weekly police reports, Annual Report, annual traffic report, annual use of force report, body worn camera report. Reputation SAPD has a reputation as being a model for small department policing practices. Weaknesses Staffing Currently short staffed for St. Anthony. Will need to add officers, a detective, and administrative position. Historical Impact Approximately 50% of officers patrolled Falcon Heights under previous contract. Lack of support from previous Falcon Heights leadership and trauma from officer involved shooting remains. Facilities Current facilities need renovating regardless of contract. If Falcon Heights is added, the need for renovation and/or new facility is more imminent. Space for offices, report writing, squad cars, evidence, wellness, records, etc. Opportunities Department Resiliency A department of larger size is better equipped to absorb temporary shortages. Schedule Flexibility Additional officers on patrol. Allows for more opportunity for officers to train, further their education, take vacation, additional wellness opportunities, and spend more time interacting with community. Career Growth & Enrichment Addition of Community Engagement Officer and Detective, will allow officers opportunities to experience new and diverse roles, and in turn, grow as an officer. Recruitment & Retention Additional opportunities for growth and enrichment creates internal and external interest. Opportunity to diversity department. Full Time Community Engagement Officer Position would increase officer growth and enrichment opportunities, and be vital toward accomplishing our community engagement goal of our Strategic Plan. Expanded Facilities Cost sharing possibility with Falcon Heights to further grow the capabilities of our police department. Coast Sharing Cost sharing possibilities for other future needs. Threats Historical Impact Internal and with community. Communication Shortcomings Commitment of city leaders and SAPD staff to have clear and thoughtful communication. Understanding expectations, deliverables, etc. Maintaining Current Culture Hiring 11 officers in short period of time, attention to culture assimilation more important. This will have a direct impact on retention. Added Stress to Current Staff during Transition Recruitment team, field training officers, administrative staff to find and train new officers. Need to consider hiring a recruiter and expanding cadet program and offerings. Negative impact on retention. Expectations, Chain of Command, Capacity Contractual language to articulate deliverables, clearly defining expectations, and understanding capacity of department. Negative Feedback Staff and Officers must anticipate negative feedback if SAPD begins to patrol Falcon Heights. Allegations of bias policing, pushback from community. FINANCIAL PLAN The financial aspects of this exploration can be categorized into three areas: Contract price approach and annual charge Personnel and operating needs and related costs Facility upgrades needs CONTRACT PRICE AND DIRECT COSTS Staff have not had the opportunity to further refine the financial aspects of a renewed contract due to the annual financial audit taking place that consumes all the Finance Department’s capacity for a number of weeks, but also the focus to date has been on other aspects of the topic. FACILITY UPGRADES NEEDS Police Department leadership have been able to review the draft concepts that Oertel Architects offered to City staff in the Spring of 2023. To review, the architects discussed the Police Department facility with staff about short term and long-term needs for the department and how that relates to the building and space usage. Staff highlighted a need for a professional work environment to draw recruits to a changing police department, including but not limited to: Repurpose existing spaces to be more useable Need for training and meeting space Larger secure evidence storage Improve daylight access Add additional equipment storage Rework locker rooms Improve reception area Larger garage and secured storage The architect’s estimation for renovations/expansion of the existing facility to address all needs would be in the range of $1,800,000 - $2,200,000, in 2025 dollars. Based on draft methodology to a contract price, the cost of renovating and possibly expanding the footprint of the police department could be funded by the revenue from the police services contract. Thus, no additional tax levy from Saint Anthony residents would be needed: Additional personnel, operating and equipment costs $1,400,000 - $1,500,000 Shared Fixed costs and capital contribution $250,000 - $300,000 Preliminary contract price range in 2026 $1,650,000 - $1,800,000 Staff is not proposing that an entirely new police station be constructed. This review took place before the topic of a renewed partnership was in front of the City to consider. The exploratory process has simply raised the priority to address the outdated facility, and will modify the scope of renovations based on additional personnel and related equipment needed to support serving the City of Falcon Heights. STAFFING PLAN The department analyzed call data and identified the following additional personnel to support expansion: Patrol Officers Additional patrol officers same as previous contract 4 Swing Shift Patrol Additional officers during high call volume time 2 Investigator Investigative capacity to adequately address call type needs 1 Community Engagement Officer Sworn officer to coordinate community engagement for all cities 1 Administrative Support Additional administrative capacity similar to previous contract 1 Total additional personnel needed 9 On July 1, 2024, the authorized sworn officer strength of the police department will be 22. The current staffing level is at 19, with no new applications for the police officer position. In order to achieve the needed staffing level, the Police Department would propose the following approaches: EXPANSION OF THE CADET PROGRAM There has been some increased interest in the Cadet program, which has a current authorized strength of 2. The police department has one cadet, and has another cadet starting within the next month. Staff is requesting that this authorized strength be increased to 6, which will increase our ability to promote more cadet candidates to the police officer position when they have finished their required college education. An evaluation of hourly compensation and incentives should also be conducted to ensure that St. Anthony is consistent with industry standards. UTILIZE THIRD PARTY RECRUITER Currently all recruitment efforts for police officer and cadet are being handled by police department employees. Other agencies have retained the services of a police recruiter to assist in the coordination of finding qualified candidates and to advise staff on incentives that are attractive to candidates. Staff is requesting the ability to explore the cost of hiring a qualified recruitment employee. NEXT STEPS Staff from both Saint Anthony and Falcon Heights will continue to work through refining all aspects, including the risk sharing/mitigation concern as part of a draft contract. Saint Anthony staff will also continue refining the cost and pricing aspects as the 2025 budget preparation process brings future costs into better focus. When ready, staff will schedule another Work Session for the Council to review and discuss the updated information and proposed plans. DISCUSSION ITEMS FOR COUNCIL FEEDBACK Below are the specific items for discussion and feedback for the City Council: Comments on the information presented and work completed to date. ATTACHMENTS: Presentation THIS PAGE LEFT INTENTIONALLY BLANK 5/23/2024 1 Renewed Police Services Contract Between Saint Anthony Village and Falcon Heights Phase 3 Progress Update May 28, 2024 City Council Work Session BACKGROUND INFORMATION On April 23, 2024 the City Council approved continuing the exploratory process of a renewed police service partnership with the City of Falcon Heights. As a part of the discussion Council noted particular items they would like to review as the process continues. Those included: Lessons learned from the previous relationship A Police Department SWOT Analysis Benefits to the City and the Police department on a renewed partnership Appropriately sharing/mitigating risk Financial plan that would not increase the Saint Anthony tax levy from a renewed partnership A staffing plan and timeline to support expansion of the department when hiring is very challenging 5/23/2024 2 LESSONS LEARNED FROM THE PREVIOUS RELATIONSHIP & SHARING RISK As formal and informal conversations taken place and community feedback has been received on this topic, three areas of concern have been raised to mitigate: Ensure participating City Councils foster an effective partner relationship Clearly defined service expectations, chain of command, and authority over policing strategies Appropriate sharing financial impact of extraordinary incidents LESSONS LEARNED FROM THE PREVIOUS RELATIONSHIP & SHARING RISK Ensure Participating City Councils foster an effective partner relationship The three participating City Councils should establish a formal or informal commitment to regularly communicating and building relationships. I.e. coordinating attendance at conferences and events or an annual joint formal meeting that may or may not focus on police services. The overall objective to be that the policy‐makers that ultimately control the partnership establish continuity as members change and each community evolves so there is stability for the Police Department and the Police Officers that would serve the combined communities of Saint Anthony Village, Falcon Heights and Lauderdale. 5/23/2024 3 LESSONS LEARNED FROM THE PREVIOUS RELATIONSHIP & SHARING RISK Clearly defined service expectations, chain of command, and authority over policing strategies The top administrative personnel from each city and the chosen command staff from the Police Department should meet and discuss police services and community needs on a regular basis. The current contract with Lauderdale, which is the basis for a renewed contract with Falcon Heights, includes a section on a Joint Advisory Committee. Staff would reword this section and utilize it as a regular meeting of staff from all partners to discuss police services operations and that objectives from all three partner Council’s are being met. The objective would be to simplify communication between the partner cities and ensure expectations of the Police Department are clearly understood and balances consistency with the unique needs of each partner city. LESSONS LEARNED FROM THE PREVIOUS RELATIONSHIP & SHARING RISK Appropriate sharing financial impact of extraordinary incidents City staff from Saint Anthony and Falcon Heights are coordinating with our respective City Attorneys and the League of Minnesota Cities Insurance Trust to draft language to address this concern. That draft language is not ready for review but all parties are in agreement in concept and will present language when a draft contract is ready for all Council’s review. 5/23/2024 4 POLICE DEPARTMENT SWOT ANALYSIS & BENEFITS TO CITY & POLICE DEPARTMENT Police Department leadership staff compiled below SWOT Analysis, which contains the anticipated benefits to the Police Department, and thus to the City of Saint Anthony Village of a renewed partnership within the ‘Opportunities’ section. FACILITY UPGRADES NEEDS In 2023 staff highlighted a need for a professional work environment to draw recruits to a changing police department, including but not limited to: Repurpose existing spaces to be more useable Need for training and meeting space Larger secure evidence storage Improve daylight access Add additional equipment storage Rework locker rooms Improve reception area Larger garage and secured storage Staff is not proposing that an entirely new police station be constructed. A contract price is being structured so the revenue from the police services contract could fund the renovations. Thus, no additional tax levy from Saint Anthony residents would be needed. 5/23/2024 5 STAFFING PLAN The department analyzed call data and identified the following additional personnel to support expansion: Patrol Officers Additional patrol officers same as previous contract 4 Swing Shift Patrol Additional officers during high call volume time 2 Investigator Investigative capacity to adequately address call type needs 1 Community Engagement Officer Sworn officer to coordinate community engagement for all cities 1 Administrative Support Additional administrative capacity similar to previous contract 1 Total additional personnel needed 9 STAFFING PLAN Expansion Of The Cadet Program The department is currently authorized for 2 cadets. One is in place, and another is starting within the next month. There has been some increased interest in the Cadet program, and staff is requesting that this authorized strength be increased to 6, which will increase our ability to promote the opportunity. An evaluation of compensation and incentives should be conducted to ensure St. Anthony is competitive. Utilize Third Party Recruiter Currently all recruitment efforts for police officer and cadet are being handled by police department employees. Other agencies have retained the services of a police recruiter to assist in the coordination of finding qualified candidates and to advise staff on incentives that are attractive to candidates. Staff is requesting the ability to explore the cost of hiring a qualified recruitment employee. In order to achieve the needed staffing level, the Police Department would propose the following approaches: 5/23/2024 6 NEXT STEPS Staff from both Saint Anthony and Falcon Heights will continue to work through refining all aspects, including the risk sharing/mitigation concern as part of a draft contract. Saint Anthony staff will also continue refining the cost and pricing aspects as the 2025 budget preparation process brings future costs into better focus. PHASE 1 Consider Concept Preliminary conversations and a joint meeting was held between the Falcon Heights and St. Anthony City Councils to explore a renewed partnership Gather & analyze the feedback received from our community and police department. Decision on whether to move forward is made based on final contract terms and agreed-upon timeframe Implementation of new agreement if decision is made to renew partnership PHASE 2 Stakeholder Input PHASE 3 Partnership Decision PHASE 4 Implement STAY INFORMED To receive updates as we go through the decision‐making process, you can sign up for NOTIFICATIONS by visiting savmn.com, clicking the yellow Notifications button on the home page, and choosing “What’s Happening in St. Anthony Village.” Visit our websites to learn more detailed information on the potential policing partnership and St. Anthony Police Department’s Contract Services. ●Frequently Asked Questions ●Who to Contact with Concerns ●About the SAPD ●Background on both cities St. Anthony Village: savmn.com/sapd‐ contract‐services Falcon Heights: falconheights.org Date Type Staff Present June 11 Work Session Discuss Initial Debt Levy/Updated Street Improvement Plan City Council City Manager Liquor Manager June 11 Regular Planning Commission Items from May Authorize preparation of feasibility study for 2025 street project City Council City Manager June 25 Work Session Cannabis Dispensary City Council City Manager June 25 Regular Commissioner MaryJo McGuire Presentation Approval of 2025 debt levy‐PUBLIC HEARING City Council City Manager July 9 Work Session 2024 Initial Property Tax Levy Scenarios City Council City Manager July 9 Regular Police Lieutenant Swearing‐In Police Sergeant Swearing‐In Planning Commission items from June Quarterly Donations & Grants Quarterly Goals Update Audit Report City Council City Manager Finance Director July 23 Regular Liquor Operations Mid Year Report VillageFest Presentation Night to Unite Presentation Night to Unite Proclamation City Council City Manager Liquor Op Mgr Police Chief August 15 Work Session Discuss Updated Levy Scenarios/Detailed General Fund Budget City Council City Manager August 15 Regular Planning Commission items from July Canvass Special Election Results City Council City Manager August 27 Regular 2025 Proposed Budget & Levy Presentation City Council City Manager Finance Director September 10 Work Session City Facilities Discussion City Council City Manager City Planner September 10 Regular Planning Commission items from August 2024 Preliminary Operating Budget and Levy‐PUBLIC HEARING Students in Leadership‐Consent Approve 2025 Feasibility Study and Order Plans and Specs City Council City Manager Finance Director Engineer September 17 Joint Work Session Active Transportation Planning (Joint with Planning and PEC) City Council City Manager City Planner 2024 FUTURE COUNCIL AGENDA ITEMS Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS September 24 Regular Spirit of St. Anthony Award Fire Prevention Presentation Approve Union Contracts City Council City Manager Police Dept Fire Dept October 8 Work Session 2024 Long Term Capital Budget Plans City Council City Manager Finance Director October 8 Regular Preliminary Certification of Delinquent Waste Hauler Accounts‐Consent Agenda Preliminary Certification of Delinquent Utility Accounts‐Consent Agenda Planning Commission items from September Approval of Sale of Bonds City Council City Manager October 22 Regular Quarterly Donations & Grants Quarterly Goals Update City Council City Manager Finance Director November 12 Work Session City Council City Manager November 12 Regular Planning Commission items from October 1st Reading Water, Sewer, & Stormwater‐PUBLIC HEARING Presentation on Water and Sewer Rates Canvass election results Approval of CIP City Council City Manager Finance Director November 18 Work Session Commission Interviews City Council City Manager November 26 Regular Fire Prevention Poster Winners 2nd Reading and Adoption Water, Sewer, & Stormwater Street Project Approve Plans & Specifications, Authorize Advertisement for Bids Union Contracts City Council City Manager December 10 Work Session Council Onboarding City Council City Manager December 10 Regular Planning Commission items from November Appoint Parks and Planning Commissioners and Chair/Vice Chairs Setting Salary of City Manager Authorizing Transfers & Closing of Specified Funds Setting the 2025 City & HRA Budgets and Final Property Tax Levy ‐PUBLIC HEARING 2025 Fee Schedule MS4 Quarterly Goals update Final reading and adoption of water, sewer, & stormwater City Council City Manager Finance Director December 25 Regular January 14 Work Session City Council City Manager 2025 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS January 14 Regular Planning Commission items from December Housekeeping Resolutions Resolution for the Street Improvement Bond Reimbursement Quarterly Donations & Grants NYFS Agreement Outside Orgs‐Council Students in Government Presentation City Council City Manager January 28 Regular Public Works Snow Plowing Operations presentation City Council City Manager PW Director February 11 Work Session City Council City Manager February 11 Regular Police Chief Swearing‐In Planning Commission items from January Public Hearing‐2025 Budget Calendar and Process 2025 Planning Commission Work Plan‐ (motion only) 2025 Parks and Environmental Commission Work Plan‐ (motion only) Administration Annual Report Liquor License Renewals (Consent Agenda) City Council City Manager Finance Director February 25 Work Session City Council City Manager February 25 Regular Water Conservation Poster Winners Adoption of Strategic Plan Liquor Annual Report City Council City Manager Liquor Op Manager March 11 Work Session City Council City Manager March 11 Regular Planning Commission Items from February Public Works Annual Report City Council City Manager Public Works Director March 25 Regular Police Annual Report Call for Public Hearing on Road Improvements and Assessments Order the Preparation of Assessments City Council City Manager Police Dept WSB April 8 Work Session City Council City Manager April 8 Regular Planning Commission Items from March Quarterly Donations & Grants Hennepin County Commissioner Irene Fernando Fire Annual Report Arbor Day Proclamation Earth Day Proclamation Quarterly Goals Update City Council City Manager Fire Dept April 22 Regular Finance Annual Report Insurance Renewal & Tort Limits‐ Consent Road Improvements and Assessments‐ PUBLIC HEARING Villager of the Year and Business of the Year City Council City Manager Finance Director WSB May 13 Work Session City Council City Manager Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS May 13 Regular Planning Commission items from April City Council City Manager May 27 Regular City Council City Manager