HomeMy WebLinkAboutCC PACKET 05282024CITY OF SAINT ANTHONY VILLAGE
CITY COUNCIL MEETING AGENDA
Tuesday, May 28, 2024 at 7:00PM
Members of the public who wish to attend the meeting may do so in person.
Call To Order.
Pledge Of Allegiance.
Roll Call.
Approval Of Agenda.
Proclamations And Recognitions.
Hennepin EMS Presentation
Marty Scheerer, Hennepin EMS Chief, presenting.
Promotion Of Captain Mattie Jaros To Assistant Fire Chief
Consent Agenda.
Approval Of CC Meeting Minutes
CC 05 -14 -2024.PDF
License And Permits
LICENSEANDPERMITS .PDF
Claims
05 -28 -2024.PDF
Public Hearing.
Reports From Commission And Staff.
General Business Of Council.
Resolution 24 -037 - Approving Construction Of The Assistant Fire Chief Office
Space
Izzy Diaz, Fire Chief, presenting.
COVER MEMO.PDF
RESOLUTION 24 -037.PDF
Resolution 24 -038 -Approving The Joint Powers Agreement With Ramsey County
Violent Crimes Enforcement Team (VCET)
Jeff Spiess, Police Chief, presenting.
COVER MEMO.PDF
VCET 2023 JPA.PDF
2023 FISCAL AGENT RCSO HIDTA_RCAO.PDF
RESOLUTION 24 -038.PDF
Reports From City Manager And Council Members.
Community Forum
Individuals may address the City Council about any City business item not included on the
regular agenda. Speakers are requested to come to the podium, sign their name and
address on the form at the podium, state their name and address for the Clerk ’s record,
and limit their remarks to five minutes. Generally, the City Council will not take official
action on items discussed at this time, but may typically refer the matter to staff for a
future report or direct the matter to be scheduled on an upcoming agenda.
Information And Announcements.
Future Agenda Items
FUTURE AGENDA ITEMS.PDF
Adjournment
If you would like to request special accommodations or alternative formats, please contact the City Clerk
at 612 -782 -3313 or email city@savmn.com . People who are deaf or hard of hearing can contact us by
using 711 Relay.
Our Mission is to promote a high quality of life to those we serve through outstanding
city services.
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CITY OF SAINT ANTHONY VILLAGECITY COUNCIL MEETING AGENDATuesday, May 28, 2024 at 7:00PMMembers of the public who wish to attend the meeting may do so in person. Call To Order.Pledge Of Allegiance.Roll Call.Approval Of Agenda.Proclamations And Recognitions.Hennepin EMS PresentationMarty Scheerer, Hennepin EMS Chief, presenting.Promotion Of Captain Mattie Jaros To Assistant Fire ChiefConsent Agenda.Approval Of CC Meeting MinutesCC 05 -14 -2024.PDFLicense And PermitsLICENSEANDPERMITS .PDFClaims05-28 -2024.PDFPublic Hearing.Reports From Commission And Staff.
General Business Of Council.
Resolution 24 -037 - Approving Construction Of The Assistant Fire Chief Office
Space
Izzy Diaz, Fire Chief, presenting.
COVER MEMO.PDF
RESOLUTION 24 -037.PDF
Resolution 24 -038 -Approving The Joint Powers Agreement With Ramsey County
Violent Crimes Enforcement Team (VCET)
Jeff Spiess, Police Chief, presenting.
COVER MEMO.PDF
VCET 2023 JPA.PDF
2023 FISCAL AGENT RCSO HIDTA_RCAO.PDF
RESOLUTION 24 -038.PDF
Reports From City Manager And Council Members.
Community Forum
Individuals may address the City Council about any City business item not included on the
regular agenda. Speakers are requested to come to the podium, sign their name and
address on the form at the podium, state their name and address for the Clerk ’s record,
and limit their remarks to five minutes. Generally, the City Council will not take official
action on items discussed at this time, but may typically refer the matter to staff for a
future report or direct the matter to be scheduled on an upcoming agenda.
Information And Announcements.
Future Agenda Items
FUTURE AGENDA ITEMS.PDF
Adjournment
If you would like to request special accommodations or alternative formats, please contact the City Clerk
at 612 -782 -3313 or email city@savmn.com . People who are deaf or hard of hearing can contact us by
using 711 Relay.
Our Mission is to promote a high quality of life to those we serve through outstanding
city services.
I.II.III.IV.V.A.B.VI.A.Documents:B.Documents:C.Documents:VII.VIII.
IX.
A.
Documents:
B.
Documents:
X.
XI.
XII.
A.
Documents:
XIII.
2
1 CITY OF ST. ANTHONY
2 CITY COUNCIL REGULAR MEETING MINUTES
3 MAY 14, 2024
4
5 CALL TO ORDER.
6
7 Mayor Webster called the meeting to order at 7:00 p.m.
8
9 PLEDGE OF ALLEGIANCE.
10
11 Mayor Webster invited the Council and audience to join him in the Pledge of Allegiance.
12
13 ROLL CALL.
14
15 Present: Mayor Webster, Doolan, Jenson, Randle and Stephens.
16 Absent:None.
17 Also Present:City Manager Charlie Yunker and City Planner Steve Grittman.
18
19
20 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
21 ITEMS.
22
23 I.APPROVAL OF MAY 14, 2024 CITY COUNCIL MEETING AGENDA.
24
25 Motion by Councilmember Randle, seconded by Councilmember Jenson, to approve the City
26 Council Meeting Agenda of May 14, 2024.
27
28 Motion carried 5-0.
29
30 II.PROCLAMATIONS AND RECOGNITIONS – NONE.
31
32 III.CONSENT AGENDA.
33
34 A.Approve April 18, 2024, Town Hall meeting minutes.
35 B.Approve April 23, 2024, Council meeting minutes.
36 C. Licenses and permits.
37 C.Claims.
38 D.Resolution 24-034 – Resolution Approving the Off Site Gambling License for the
39 Minneapolis NE Lions Club located at 3503 Silver Lake Road NE.
40
41 Motion by Councilmember Jenson, seconded by Councilmember Stephens, to approve the
42 Consent Agenda items.
43
44 Motion carried 5-0.
45
46 IV.PUBLIC HEARING – NONE.
47
48 V.REPORTS FROM COMMISSION AND STAFF.
49
3
City Council Regular Meeting Minutes
May 14, 2024
Page 2
1 A.Resolution 24-035 – Resolution Approving a Request for a Conditional Use Permit for
2 Modifications to a Restaurant Drive-Through in a “C”, Commercial District.
3
4 City Planner Grittman reviewed the resolution with the Council and indicated that the applicants
5 are seeking a Conditional Use Permit to modify an existing drive-through facility on the Culvers
6 Restaurant property to add a formal second order/stack lane, and make some modifications to
7 parking and traffic flow resulting from the change. Restaurants with drive-through facilities are
8 allowed in the C-Commercial District by Conditional Use Permit provided they comply with the
9 requirements of the terms of the Conditional Use reviews and code requirements.
10
11 City Planner Grittman explained that for this project, the applicant will make only a few
12 construction changes to the site, with the primary access points remaining untouched (an internal
13 private street on the south and a right-in, right-out driveway from Silver Lake Road on the west).
14 Internal circulation will be modified, however, resulting from two new medians installed to
15 separate drive- through ordering and pick-up traffic, and a change to the circulation flow –
16 creating a one-way counter-clockwise circulation on the north and east sides of the property from
17 what is currently a two-way pattern. The one-way circulation change reconfigures 90 degree
18 parking on the north and west boundaries to a combination of 11 angled spaces and 5 parallel
19 waiting spaces for pre-order customers – reducing overall parking on the site by approximately
20 16 spaces. A small change to an existing curb island is also included to manage waiting spaces at
21 the exit portion of the site.
22
23 City Planner Grittman stated the Council is asked to consider Resolution 24-035 approving a
24 Conditional Use Permit for modifications to a drive-through facility for Culver’s at 4004 Silver
25 Lake Road based on a finding that the proposed use is consistent with the requirements of the
26 Zoning Ordinance, incorporating the conditions of approval therein.
27
28 City Planner Grittman noted the Planning Commission reviewed the proposed Conditional Use
29 Permit request at a public hearing held on April 16, 2024. There was no one in attendance at the
30 hearing, and no written submissions were received from members of the public. The
31 Commission queried staff on details of the plan, including options for future changes if needed.
32 The recommended terms suggest that ongoing review of parking demand and supply are subject
33 to review if needed.
34
35 Representatives of the applicant were present, and spoke to the changes to the site and to the
36 facility overall. They noted an increase in drive-through use, and the sufficiency of parking for
37 staff and dine-in customers. After consideration, the Planning Commission voted unanimously to
38 recommend approval of the Conditional Use Permit, with the conditions listed in the Staff report.
39
40 City Planner Grittman stated staff has reviewed the project for land use compliance with the
41 intent and policies of the City’s Comprehensive Plan, and for zoning consistency with the
42 Commercial District as a baseline. In summary, the Comprehensive Plan supports commercial
43 uses in this area. The proposed application would, with appropriate conditions, facilitate that
44 purpose for the subject property. However, there are conditions that staff has recommended to
4
City Council Regular Meeting Minutes
May 14, 2024
Page 3
1 mitigate or clarify potential impacts from the revised plan. With those conditions, staff
2 recommends approval of the proposed CUP.
3
4 Councilmember Doolan expressed concern with the safety of the food runners. City Planner
5 Grittman reported the food runners currently cross traffic routinely and noted the change would
6 formalize the white spaces more effectively on this site of the facility. He commented further on
7 how traffic would flow through the site noting there was still egress from the south parking lot.
8
9 Councilmember Doolan inquired if there would be additional wait space for the drive-thru. City
10 Planner Grittman explained there would be additional wait space.
11
12 Councilmember Jenson requested further information on how the traffic lanes would flow
13 through the site. Rachel Bulbo, representative for the applicant, reviewed the location of the
14 drive through menu and bypass lanes. She noted there would be eight designated wait spaces for
15 the double menu board, which was more than Culver’s has now.
16
17 Councilmember Doolan indicated there would be an increase in the number of waiting cars
18 between the restaurant and the Equinox apartments. She questioned if there were any efforts to
19 reduce the amount of exhaust that goes up to the apartment complex. Ms. Bulbo reported a
20 retaining wall would be installed on this side of the property leading up to the apartment complex
21 garage.
22
23 Councilmember Stephens questioned if the two drive thru lanes would go down into one lane.
24 Ms. Bulbo stated this would be the case.
25
26 Jenny Hedmeyer, Culvers ownership representative, explained her staff was very excited about
27 having a double menu drive thru configuration noting this would be more effective for her team
28 members.
29
30 Motion by Councilmember Stephens, seconded by Councilmember Jenson, to approve
31 Resolution 24-035, a Resolution Approving a Request for a Conditional Use Permit for
32 Modifications to a Restaurant Drive-Through in a “C”, Commercial District.
33
34 Motion carried 5-0.
35
36 VI.GENERAL BUSINESS OF COUNCIL.
37
A.38 Resolution 22-036 – Resolution Approving a Special Event Permit at 3701 Stinson
39 Boulevard NE.
40
41 City Manager Yunker presented the draft resolution to approve a special event permit request
42 from The Dive Sports Bar and Grill at 3701 Stinson Boulevard NE on May 18 and 19, 2024. The
43 special event permit application was included in tonight’s meeting packet.
44
5
City Council Regular Meeting Minutes
May 14, 2024
Page 4
1 City Manager Yunker stated staff has created a special event permit to facilitate gathering event
2 information, department head reviews of event, and staff recommendations to the City Council.
3 The special event permit is used if the event fits one or more of the following criteria:
4 Expected attendance of more than 100 people and open to the general public
5 Event is requesting the use of city property and/or street closures
6 There will be amplified live or pre-recorded music
7 There will be the sale of alcoholic beverages
8 City Manager Yunker explained that Mr. Bauman is seeking permission in their parking lot to:
•9 Utilize spaces in their parking lot for games, temporary bar, and beer truck.
•10 Amplified broadcasting of music and announcements
11
12 City Manager Yunker stated staff has reviewed the special event and finds it to be reasonable and
13 consistent with previous special events held in their parking lot in past years. Staff recommends
14 the amplified broadcast ends by 8 p.m. to comply with our noise ordinance and that Mr. Bauman
15 notifies the adjacent homeowners of the event due to the amplified broadcasting of music. Staff
16 has reviewed the special event and recommends approval.
17
18 Councilmember Doolan asked if the street would be closed for this event. City Manager Yunger
19 reported the street would not be closed as the event would be held in the parking lot.
20
21 Mayor Webster thanked staff for the detailed staff report. She indicated she supported this event
22 moving forward.
23
24 Motion by Councilmember Doolan, seconded by Councilmember Randle, to approve Resolution
25 22-036, a Resolution Approving a Special Event Permit at 3701 Stinson Boulevard NE.
26
27 Motion carried 5-0.
28
29 VII.REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
30
31 Councilmember Doolan stated she attended the Minnesota Cities Climate Caucus on April 25
32 where CEE discussed electrifying everything. She noted she participated in clean up events at
33 Trillium and Silver Point Parks on Earth Day. On April 28 she assisted with the Kiwanis
34 Pancake Breakfast. She explained she attended the joint school board meeting on April 30 and
35 last week she spoke with fifth graders about gardening.
36
37 Councilmember Jenson stated he attended the joint school board meeting on April 30. He
38 reported on May 8 he attended the NYFS annual luncheon. He explained on May 9 he attended
39 the Ramsey County League of Local Governments climate action working group and on May 10
40 he attended Ramsey County’s monthly program meeting.
41
42 Councilmember Stephens reported she attended some of the other events in the City and attended
43 the DEI and cyber security training through the LMC.
44
6
City Council Regular Meeting Minutes
May 14, 2024
Page 5
1
2 Mayor Webster stated she attended a meeting with Sola Finland and Ruth Ann Marx on April 25.
3 She reported exchanges and the 40th Anniversary sister city partnership were discussed. She
4 indicated she attended a Nine North cable commission meeting on April 25 and on April 30 she
5 met with Hennepin County Sheriff Witt. She explained she attended the joint school board
6 meeting and on May 3 she met with City Manager Yunker to discuss potential grant funding. She
7 commented on the concert and middle school play she attended this past weekend.
8
9 VIII.COMMUNITY FORUM.
10
11 Mayor Webster invited residents to come forward at this time and address the Council on items
12 that are not on the regular agenda.
13
14 Hearing none, Mayor Webster moved forward with the agenda.
15
16 IX.INFORMATION AND ANNOUNCEMENTS.
17
18 Councilmember Doolan reported the band booster garage sale would be held this weekend and
19 donations could be made at the high school gym on Wednesday of this week.
20
21 Mayor Webster congratulated former Fire Chief Mark Sitarz for receiving the 2024 distinguished
22 alumni award from Totino Grace High School.
23
24 Mayor Webster wished city employees Ed Markels, Mark Mosby and Dan Johnson a long and
25 health retirement.
26
27 X. ADJOURNMENT.
28
29 Motion by Councilmember Jenson, seconded by Councilmember Doolan, to adjourn the meeting
30 at 7:34 p.m.
31
32 Motion carried 5-0.
33
34
35 Respectfully submitted,
36 Heidi Guenther
37 TimeSaver Off Site Secretarial, Inc.
38
39 Mayor
40 ATTEST:
41 City Clerk
7
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8
Saint Anthony Village
DATE: May 28, 2024 Approved:
TO: Mayor and Councilmembers
FROM: License Clerk
ITEM: License and Permits for Approval:
General Contractors License
Engelsma Construciton Inc., New Hope, MN
Gardner Builders, Minneapolis, MN
La Belle Terre, Minneapolis, MN
Summit Installations LLC, Edmond, OK
Mechanical Contractors License
Centraire Heating and Air Conditioning LLC, Edina, MN
Metro Heating & Cooling, Maplewood, MN
Owens Companies, Bloomington, MN
VinZant Plumbing and Heating, St. Paul, MN
Residential Rental Licenses:
Applicant:Julie Becker
Location:2420 39th Ave NE
Applicant:Mary Ellen Fox
Location:3424 Silver Lake Road NE
Applicant:Pro Operam Sub XV, LLC.
Location:2907 30th Ave. NE
Applicant:Thomas M Deegan
Location:3308/3310 Roosevelt Court NE
Applicant:Tom Owens
Location:3008 Old Hwy 8
Applicant:William Clemens
Location:3412 Edward St. NE
Commercial Rental Licenses:
Applicant:G & I X Equinox Apartments LLC
Location:2808 Silver Lane. NE
Applicant:Abraham Properties LLC
Location:3721 Chandler Dr. NE
9
Cigarette and Tobacco Licenses:
Applicant: JSC Corporation (Speedway)
Location: 3259 Stinson Blvd
Parks Special Event Beer Permit
Applicant: Joe Killpatrick
Location: 3503 Silver Lake Rd NE (Central Park)
10
City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 1
Check Issue Dates: 5/15/2024 - 5/28/2024 May 23, 2024 02:39PM
Vendor Number Payee Check Issue Date Amount
12606 DVS RENEWAL 05/15/2024 26.00
13269 RG TITLE LLC 05/16/2024 75.32
2048 4815 EXCELSIOR LLC 05/28/2024 1,530.00
1118 56 BREWING 05/28/2024 747.00
10012 ABM EQUIPMENT & SUPPLY, INC 05/28/2024 176.17
1122 AM CRAFTS SPIRITS 05/28/2024 182.35
1100 ARTISIAN BEER COMPANY 05/28/2024 8,950.98
10115 ASPEN MILLS 05/28/2024 2,435.28
12881 BEAUDRY OIL & PROPANE 05/28/2024 7,567.40
1013 BELLBOY CORPORATION 05/28/2024 1,887.55
1014 BELLBOY CORPORATION 05/28/2024 147.15
10172 BIFFS INC.05/28/2024 390.00
1018 BREAKTHRU BEVERAGE MN BEER 05/28/2024 52,421.25
1011 BREAKTHRU BEVERAGE MN WINE & SPIRITS 05/28/2024 11,628.64
1009 BREAKTHRU BEVERAGE MN WINE & SPIRITS 05/28/2024 308.60
10228 CALGON CARBON CORPORATION 05/28/2024 118,787.00
1017 CAPITOL BEVERAGE SALES 05/28/2024 19,036.44
10252 CENTERPOINT ENERGY 05/28/2024 5,505.86
10263 CENTURYLINK 05/28/2024 814.99
1010 CLEAR RIVER BEVERAGE COMPANY 05/28/2024 2,983.30
13121 CLEARWAY COMMUNITY SOLAR LLC 05/28/2024 935.44
12528 CREATIVE CONCRETE 05/28/2024 75.00
1042 CRYSTAL SPRINGS ICE 05/28/2024 555.12
12773 CUMMINS SALES & SERVICE 05/28/2024 6,884.51
13183 CUSTOM CAP & TIRE 05/28/2024 828.00
2049 Dangerous Man Brewing Co.05/28/2024 1,011.00
10432 DORSEY & WHITNEY 05/28/2024 11,016.50
13372 DUSK SYSTEMS LLC 05/28/2024 1,994.68
10461 EHLERS & ASSOCIATES, INC.05/28/2024 2,015.00
1110 GENERAL INDUSTRIAL SUPPLY CO 05/28/2024 81.19
10573 GOODIN COMPANY 05/28/2024 221.66
10601 GROVE NURSERY 05/28/2024 3,664.00
10624 HAWKINS INC 05/28/2024 240.59
10652 HENNEPIN COUNTY ACCOUNTS RECEIVABLE 05/28/2024 1,014.20
10661 HENNEPIN COUNTY TREASURER 05/28/2024 3,785.87
1019 HOHENSTEIN'S INC 05/28/2024 10,132.40
10684 HOME DEPOT CREDIT SERVICES 05/28/2024 991.78
2044 INSIGHT BREWING COMPANY 05/28/2024 1,504.68
10733 INSTRUMENTAL RESEARCH, INC.05/28/2024 120.00
13052 JEFF BELZER'S ROSEVILLE 05/28/2024 72.75
1102 JOHNSON BROTHERS 05/28/2024 5,156.20
1004 JOHNSON BROTHERS LIQUOR COMPANY 05/28/2024 2,984.66
1005 JOHNSON BROTHERS LIQUOR COMPANY 05/28/2024 4,667.00
1006 JOHNSON BROTHERS LIQUOR COMPANY 05/28/2024 12,771.47
1044 JOHNSON BROTHERS LIQUOR COMPANY 05/28/2024 8,896.40
10785 KATH FUEL OIL SERVICE 05/28/2024 3,026.70
2028 LADONA CERVECERIA 05/28/2024 240.00
12894 LEAST SERVICE COUNSELING LLC 05/28/2024 1,080.00
2045 LIBATION PROJECT 05/28/2024 130.04
10861 LOFFLER COMPANIES - 131511 05/28/2024 92.10
2010 LUPULIN BREWING 05/28/2024 884.90
12659 MAGNACHARGE BATTERY USA INC 05/28/2024 45.00
1125 MAVERICK (NEGOCE)05/28/2024 656.40
11
City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 2
Check Issue Dates: 5/15/2024 - 5/28/2024 May 23, 2024 02:39PM
Vendor Number Payee Check Issue Date Amount
2029 MEGA BEER 05/28/2024 574.90
10916 MENARDS LUMBER 05/28/2024 39.71
10925 METRO CHIEF FIRE OFFICERS ASSOC.05/28/2024 200.00
13241 METRO INET 05/28/2024 705.37
10937 MIDC ENTERPRISES 05/28/2024 94.03
11032 MINNESOTA DEPT OF HEALTH 05/28/2024 5,754.00
13285 MN 2501 UG LLC 05/28/2024 350.00
13162 MNSPECT LLC 05/28/2024 15,603.40
2006 MODIST BREWING COMPANY 05/28/2024 1,295.00
1051 NEW FRANCE WINE COMPANY 05/28/2024 842.50
13123 NORTH CENTRAL BUS & EQUIPMENT INC 05/28/2024 2,570.25
11132 NORTH SUBURBAN COMMUNICATIONS 05/28/2024 6,136.26
13210 ODP BUSINESS SOLUTIONS LLC 05/28/2024 703.04
13247 OECS 05/28/2024 950.00
12112 OREILLY AUTO PARTS 05/28/2024 309.33
1012 PAUSTIS & SONS 05/28/2024 773.50
1001 PHILLIPS WINE & SPIRITS 05/28/2024 1,129.46
1002 PHILLIPS WINE & SPIRITS 05/28/2024 1,103.62
2019 PRYES BREWING COMPANY 05/28/2024 1,179.00
1062 RED BULL DISTRIBUTION COMPANY 05/28/2024 252.92
13375 ROBINETT, NANCY 05/28/2024 126.26
1065 SAINT CROIX 05/28/2024 126.00
13376 SALAS, ANGELO 05/28/2024 96.48
13106 SARA PETERSON CONSULTING 05/28/2024 5,724.00
13229 SAX TRENTON 05/28/2024 96.48
13240 SITEONE LANDSCAPE SUPPLY LLC 05/28/2024 79.34
2051 SOCIABLE CIDER WERKS 05/28/2024 690.00
1024 SOUTHERN GLAZER'S OF MN 05/28/2024 3,617.19
1008 SOUTHERN GLAZER'S OF MN 05/28/2024 3,385.88
1026 SOUTHERN GLAZER'S OF MN 05/28/2024 4,553.81
12716 ST CROIX RECREATION FUN PLAYGROUNDS 05/28/2024 230.47
11457 ST ANTHONY VILLAGE CENTER LLC 05/28/2024 2,430.03
11513 SULLIVAN, TOM 05/28/2024 79.99
11552 TESSMAN SEED INC.05/28/2024 686.43
11566 TIMESAVER OFF SITE SECRETARIAL 05/28/2024 531.50
11586 TRACY PRINTING 05/28/2024 2,847.13
11595 TRI STATE BOBCAT, INC.05/28/2024 79.98
11819 TRUE NORTH ELECTRIC 05/28/2024 5,018.30
11612 TWIN CITY JANITOR SUPPLY 05/28/2024 236.00
11626 U.S. BANK (PURCHASING CARD)05/28/2024 8,378.93
12163 VAN PAPER COMPANY 05/28/2024 628.64
2023 VENN BREWING CO 05/28/2024 389.00
11674 VERIZON WIRELESS 05/28/2024 1,897.62
11678 VESSCO INC 05/28/2024 482.87
11682 VIKING INDUSTRIAL CENTER 05/28/2024 90.94
1025 VINOCOPIA 05/28/2024 466.00
1034 WINE COMPANY THE 05/28/2024 1,108.00
1038 WINE MERCHANTS INC 05/28/2024 5,528.34
2022 WOODEN HILLS BREWERING 05/28/2024 525.60
11740 XCEL ENERGY 05/28/2024 36,217.82
Grand Totals:450,291.84
12
City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 3
Check Issue Dates: 5/15/2024 - 5/28/2024 May 23, 2024 02:39PM
13
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14
MEMORANDUM
To:Saint Anthony Village City Council
From:Israel Diaz, Fire Chief
Date:May 28, 2024 City Council Meeting
Resolution:Approve the New Deputy Fire Chief’s Office Buildout
OVERVIEW
In front of you this evening is a resolution to approve the New Deputy Fire Chief’s Office Buildout.
Fire Department staff presented the new Deputy Chief position that identified future needs of the department,
which included the buildout of an additional office space. In order to accommodate the additional office space,
we relocated the workout equipment to a room that stored fire fighting gear, and that gear was relocated into
different areas within the bay.
The information in front of you are the quotes from different contractors that will complete the work needed for
this space. The St. Anthony Fire Department, recently added this essential position to our full-time staff and our
station did not have the work space needed for this critical position. This office allows our Deputy Chief to have
a private space to work in all department operations and personnel related matters.
We reached out to four contractors for quotes for this project. We heard back from three by the deadline date.
They are:
1 Total Construction Solutions $31,695.00
2 Rehabbers Choice LLC $26,500.00
3 RAK Construction, Inc.$26,784.00
We have determined that RAK Construction provides the best value and are recommending the approval for us
to proceed with this project using their services.
STAFF RECOMMENDATION
Staff recommends approval.
ATTACHMENTS:
Resolution 24-037
15
CITY OF ST. ANTHONY VILLAGE
STATE OF MINNESOTA
RESOLUTION 24-037
A RESOLUTION APPROVING CONSTRUCTION OF THE
ASSISTANT FIRE CHIEF OFFICE SPACE
WHEREAS,The Fire Chief requested quotes from four contractors to construct office space in the current
Fire Department building to provide office space for the Assistant Fire Chief; and
WHEREAS,Three contractors responded with the following quotes, and
Contractor Total Quote
1 Total Construction Solutions $31,695.00
2 Rehabbers Choice LLC $26,500.00
3 RAK Construction, Inc.$26,784.00
WHEREAS,after reviewing the project details and bids, RAK Construction, Inc of East Bethel, MN
provides the best value for the project.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of St. Anthony Village that
the Fire Chief is hereby approved to enter into a contract with RAK Construction, Inc. in the amount of
$26,784.00 outlined in the above referenced project.
Adopted this 28th day of May, 2024.
_____________________________
Wendy Webster, Mayor
ATTEST:____________________________
Jennifer Doyle, City Clerk
Reviewed for administration:______________________________
Charlie Yunker, City Manager
16
MEMORANDUM
To:Saint Anthony Village City Council
From:Jeff Spiess, Police Chief
Date:May 28, 2024 City Council Meeting
Resolution:Approval of Resolution 24-038 – Approve Ramsey County Violent Crimes Enforcement Team
Joint Powers Agreement (JPA)
OVERVIEW
In front of you this evening is a resolution to approve the Ramsey County Violent Crimes Enforcement Team
joint powers agreement (JPA).
At the City Council Work Session on September 13, 2022, Police Department staff presented a staffing analysis
that identified future needs of the department, which included additional investigative capacity achieved
through jointing the Ramsey County Violent Crimes Enforcement Team (VCET).
The purpose of the VCET is investigating and prosecuting gang and violent crimes, especially felonies that have
the likelihood of being related to the distribution of narcotics. On May 2, 2024, The Ramsey County VCET
advisory board voted to amend the JPA to add the City of Saint Anthony Village, through the St. Anthony Police
Department, as a member of VCET. The City’s 2024 budget planned for participation beginning on July 1, 2024
with funds available for filling the open position when the appointed officer joins the VCET team.
Approval of this resolution allows for the JPA to draft an updated agreement that includes the St. Anthony Police
Department and authorizes staff to execute needed documents to formalize participation. City attorneys from
participating cities, Ramsey County, and the League of MN Cities have reviewed and approved the agreement.
STAFF RECOMMENDATION
Staff recommends approval.
ATTACHMENTS:
Joint Powers Agreement Of The Ramsey County Violent Crime Enforcement Team
Fiscal Agent Agreement
Resolution 24-038
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SIXTH AMENDED RCVCET JPA January 2023 Page 1 of 16
SIXTH AMENDED JOINT POWERS AGREEMENT OF THE
RAMSEY COUNTY VIOLENT CRIME ENFORCEMENT TEAM
This is a joint powers agreement (hereinafter “JPA” or “Agreement”) between Ramsey County, a
political subdivision of the State of Minnesota, and the following municipalities in the State of
Minnesota: City of Maplewood, City of New Brighton, City of Roseville, City of St. Paul, City
of White Bear Lake, and the City of Mounds View (hereinafter collectively referred to as “the
Parties” or “members”). This Agreement is entered into pursuant to Minnesota Statutes § 471.59,
the Joint Powers Act.
WHEREAS, The Parties each have law enforcement agencies with police powers within their
respective jurisdictions: Ramsey County has the Ramsey County Sheriff’s Office, the City of
Maplewood has the Maplewood Police Department, the City of New Brighton has the New
Brighton Police Department, the City of Roseville has the Roseville Police Department, the City
of St. Paul has the St. Paul Police Department, the City of White Bear Lake has the City of White
Bear Lake Police Department, and the City of Mounds View has the Mounds View Police
Department (hereinafter collectively referred to as “the Agencies”); and
WHEREAS, The Agencies are responsible for the enforcement of controlled substance laws in
their respective jurisdictions; and
WHEREAS, On February 7, 2005, Ramsey County, through the Ramsey County Sheriff’s Office,
and the City of St. Paul, through the St. Paul Police Department, executed a Joint Powers
Agreement (“JPA”) creating the East Metro Narcotics Task Force for a term of one year, with an
automatic renewal clause; and
WHEREAS, On January 31, 2007, the JPA was amended to add the Cities of Maplewood,
Roseville, and White Bear Lake as members of the Task Force (First Amended JPA); and
WHEREAS, On June 1, 2010, a Second Amendment to the Agreement was executed to change
the name of the East Metro Narcotics Task Force to the Ramsey County Violent Crime
Enforcement Team (“RCVCET”) and to add the Cities of Lino Lakes and North St. Paul as
members (Second Amended JPA); and
WHEREAS, Since the execution of the Second Amendment, the Cities of Lino Lakes and North
St. Paul have withdrawn from the RCVCET;
WHEREAS, On January 1, 2013, the Parties amended the JPA for another one-year term, with
four automatic one-year renewal terms and added the City of New Brighton as a member (Third
Amended JPA);
WHEREAS, On January 1, 2018, the Parties amended the JPA for another one-year term, with
four automatic one-year renewal terms (Fourth Amended JPA);
WHEREAS, Effective July 16, 2018, the Parties amended the JPA to add the City of Mounds View
as a member (Fifth Amended JPA);
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SIXTH AMENDED RCVCET JPA January 2023 Page 2 of 16
WHEREAS, On January 1, 2023, the Parties amended the JPA for another one-year term, with
four automatic one-year renewal terms (Sixth Amended JPA);
WHEREAS, this Agreement shall constitute the Sixth Amended JPA;
WHEREAS, The RCVCET was formed for the purpose of enforcing controlled substance laws
and investigating and prosecuting gang and violent crimes, especially felonies that have the
likelihood of being related to the distribution of narcotics and/or other cases that have an impact
on all Parties; and
THEREFORE, The Parties agree as follows:
1. General Purpose
The purpose of this Agreement is to formally create and establish the Ramsey County
Violent Crime Enforcement Team (hereinafter “RCVCET”) as an organization to
coordinate efforts to investigate, apprehend, and prosecute drug offenders, violent
offenders, gang members and career criminals and to define the rights and obligations of
the Parties with respect to the duties and activities performed by the RCVCET throughout
the term of the Agreement. The RCVCET is a separate and distinct public entity to which
the Parties have transferred all responsibility and control for actions taken pursuant to this
Agreement.
2. Members
The RCVCET is hereby established by the Parties. The RCVCET members are Ramsey
County, the City of Maplewood, the City of New Brighton, the City of Roseville, the City
of St. Paul, the City of White Bear Lake, and the City of Mounds View.
3. Good Faith
The Parties and the Agencies shall cooperate and use their best efforts to ensure that the
provisions of this Agreement are fulfilled, and to undertake resolution of disputes, if any,
in good faith and in an equitable and timely manner.
4. Term of Agreement/Termination
4.1 The initial term of this Agreement shall be for a one-year period, from January 1,
2023, through December 31, 2023 (“Initial Term”), effective upon January 1, 2023
(“Effective Date”).
4.2 This Agreement shall automatically renew for additional one-year periods
(“Renewal Term”) up to a maximum of four Renewal Terms unless all Parties give
written notice to the other Parties of their intent not to renew at least sixty (60) days
before the end of the Initial Term or the then-current Renewal Term.
4.3 A Party may withdraw from this Agreement at any time with 30-days written notice
to the other Parties. Withdrawal shall not excuse a Party from obligations incurred
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SIXTH AMENDED RCVCET JPA January 2023 Page 3 of 16
before the effective date of withdrawal. This Agreement shall automatically
terminate when all but one Party has withdrawn.
4.4 Upon expiration, dissolution, or other termination of this Agreement,
4.4.1 any outstanding financial obligations of the RCVCET, excluding
obligations for payment of claims as set forth in Section 7 of this
Agreement, will be paid out of remaining RCVCET Funds and/or the
proceeds of the sale of RCVCET-owned property. If such funds or proceeds
are inadequate to meet all of such outstanding financial obligations, the
shortage will be subject to payment by the individual Parties to this
Agreement as follows: 50 percent will be paid by the Ramsey County
Sheriff and the remaining 50 percent will be paid by the police departments
of the Cities, each in a sum that is a percentage of the total obligation that
is equal to the percentage the city’s population bears to the population of all
of the Cities combined, upon receipt of a notice from the Fiscal Agent (See
Section 9.2);
4.4.2 if, after payment of all outstanding financial obligations pursuant to section
4.4.1, there remain any RCVCET funds or property owned by the
RCVCET, all RCVCET funds, property owned by the RCVCET, or the
proceeds of a sale of RCVCET property shall be distributed to the Agencies
that are members of the RCVCET at the time of the expiration, dissolution,
or termination and who have been members of the RCVCET for a minimum
of 12 consecutive months prior to the expiration, dissolution, or termination,
using the formula set forth in section 4.4.1 for payment of outstanding
financial obligations; and
4.4.3 property of the Agencies or the Parties that had been loaned for use by the
RCVCET shall be returned to the loaning Agency or Party.
5. State and Federal Assistance for Narcotics Control
Ramsey County, acting on behalf of RCVCET, the Parties to this Agreement, and/or the
Agencies, in relation to this Agreement, shall be the grant applicant for funding from the
Minnesota Office of Justice Programs (“OJP”), Department of Public Safety (“DPS”) for
multi-jurisdictional narcotics task forces and violent crime teams, and from all other
sources for this Agreement. The Parties agree to seek and maintain certification pursuant
to the provisions of Minn. Stat. § 299A.642, subd. 4.
6. RCVCET Board
6.1 The governing body of the RCVCET shall be a Board of Directors (“RCVCET
Board”), to be made up of the chief law enforcement officer or designee from each
of the Agencies; one representative from the RCAO; and up to three additional
members selected by the governing body. All Directors shall serve at the pleasure
of their appointing authorities. The RCVCET Board shall select an Executive
Director on an annual basis, who shall conduct business meetings, document
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SIXTH AMENDED RCVCET JPA January 2023 Page 4 of 16
meeting minutes, and maintain frequent communication with members of the
RCVCET Board and the Commander.
6.2 Directors shall not be deemed employees of the RCVCET and shall receive no
compensation from the RCVCET for serving as directors.
6.3 The RCVCET Board has final administration and policy decision-making authority
for the RCVCET, including development of a strategic enforcement plan.
Decisions shall be made by a majority of the RCVCET Board.
6.4 The RCVCET Board shall meet quarterly to evaluate the progress of the RCVCET.
The RCVCET Board shall maintain financial and other records of RCVCET
activities. A special meeting may be called by any Director, or by the RCVCET
Commander.
6.5 The RCVCET Board, through the Fiscal Agent, may apply for grants, approve
contracts, including agreements for the rental of real property, incur expenses and
make expenditures necessary and incidental to the effectuation of the purpose for
which the RCVCET is organized as described in Section 1 of this Agreement and
consistent with the powers of the RCVCET Board.
6.6 The RCVCET Board will develop and approve RCVCET priorities, a RCVCET
budget, and RCVCET operational policies and procedures.
6.7 The RCVCET Board shall cooperate with other federal, state, and local law
enforcement agencies when appropriate and necessary to accomplish the purpose
for which the RCVCET is organized.
6.8 The RCVCET Board, through the Fiscal Agent, shall make the RCVCET books,
reports, and records open to inspection by the Agencies at all reasonable times.
6.9 The RCVCET Board has sole authority to incur obligations and approve contracts
and take final action on behalf of the RCVCET.
6.10 The RCVCET Board may not incur obligations or approve contracts that extend
beyond the Initial Term or any Renewal Term of this Agreement or which will
require the expenditure of funds in excess of RCVCET Funds available.
6.11 The RCVCET Board shall make a quarterly statistical report and a financial report
to the Parties on all activities conducted by the RCVCET.
6.12 The RCVCET Board shall arrange an audit annually of all the RCVCET’s financial
accounts, the cost of which will be paid out of state funds.
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SIXTH AMENDED RCVCET JPA January 2023 Page 5 of 16
7. Insurance and Indemnification
7.1 The RCVCET shall purchase a policy of municipal liability insurance and may
purchase such other insurance as it deems appropriate and necessary, covering the
acts and omissions of the RCVCET, its Board of Directors and its employees, and
the Parties to this Agreement and their employees, officials, and agents, in an
amount not less than the statutory maximum set forth in Minn. Stat. § 466.04. The
cost of the municipal liability insurance policy shall be paid from the RCVCET
Funds. The cost of any other insurance shall be paid in a manner to be determined
by the RCVCET Board.
7.2 The RCVCET shall defend, indemnify, and hold harmless the Parties, their officers,
employees, and volunteers, from and against any and all claims, damages, losses,
suits, judgments, costs, and expenses, including attorney’s fees, arising out of or
related to the acts or omissions of any person acting on behalf of the RCVCET
Board in carrying out the terms of this Agreement.
7.3 For liability not covered by insurance, the Parties and the RCVCET agree to share
the costs of such liability, including the costs of defense, using the formula
described in 4.4 for allocation of payment for outstanding obligations and
distribution of assets on termination of this Agreement.
7.4 Nothing herein, including the purchase by the RCVCET of excess liability coverage
for federal law claims, shall constitute a waiver of the limits of liability, exceptions,
defenses, or immunities under Minnesota State statutes.
7.5 To the fullest extent permitted by law, actions by the Parties to this Agreement are
intended to be and shall be construed as a “cooperative activity” and it is the intent
of the Parties that they shall be deemed a “single governmental unit” for the
purposes of liability, as set forth in Minn. Stat. § 471.59, subd. 1a (a), provided
further that for purposes of that statute, each Party to this Agreement expressly
declines responsibility or liability for the acts or omissions of another Party, its
officials, employees, and volunteers.
8. RCVCET Operations
8.1 The RCVCET shall operate in compliance with the Multijurisdictional Task Force
Operating Procedures and Guidelines Manual adopted by the Violent Crime
Coordinating Council, as may be amended from time to time, which is incorporated
herein and made part of this Agreement by reference.
8.2 Ramsey County shall serve as the Coordinating Agency. Daily operation and
responsibility for carrying out the purpose of the RCVCET shall be under the
direction of the RCVCET Commander, selected by the RCVCET Board.
8.3 The RCVCET Commander will plan and coordinate case activities and direct
investigative activities based on intelligence provided by the Agencies, with
priorities as determined by the RCVCET Board.
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SIXTH AMENDED RCVCET JPA January 2023 Page 6 of 16
8.4 The RCVCET Board shall operate in compliance with all reporting requirements
of a grant recipient.
9. Finances
9.1 RCVCET operations will be financed from grant funding, subject to grant terms
and conditions and grant program guidelines, incorporated herein by reference; and
may be additionally funded by supplemental funding from participating Agencies
and/or from RCVCET drug forfeiture funds (“RCVCET Funds”).
9.2 Ramsey County shall serve as the Fiscal Agent for the RCVCET. Ramsey County
shall not receive compensation from RCVCET Funds for its services.
9.3 Ramsey County, as Fiscal Agent, is authorized to receive all RCVCET Funds for
deposit and make disbursements therefrom in accordance with generally accepted
accounting practices and procedures, the current Office of Justice Program’s Grant
Manual, Governmental Accounting Standards, the Ramsey County Finance Office
Policies and Procedures for Fiscal Agents, and federal and state requirements. In
conjunction therewith, the Ramsey County Sheriff’s Office Accounting Division
shall maintain current and accurate records of all obligations and expenditures of
RCVCET Funds during the Initial Term and any Renewals and for six years after
the termination of this Agreement in accordance with state law.
9.3.1 All RCVCET Funds handled by the Fiscal Agent shall be deposited into a
separate RCVCET account at the County’s depository bank.
9.3.2 Interest accrued on the RCVCET Funds shall be deposited in the RCVCET
Funds account.
9.4 RCVCET Funds may be expended only as directed by the RCVCET Board and in
accordance with this Agreement. In no event shall there be an expenditure of
RCVCET Funds except per the approved RCVCET budget.
9.5 As Fiscal Agent, the Ramsey County Sheriff’s Office shall be responsible for daily
monitoring and maintenance of RCVCET financial matters and shall make and
submit to the RCVCET Board a quarterly report of the budget status of the
RCVCET Funds.
9.6 Any issues raised by a Member regarding the activities of the Fiscal Agent shall
first be brought to the attention of the RCVCET Commander. If the matter is not
resolved to the satisfaction of the Member, the Commander shall present the issue
to the RCVCET Board for resolution. Any issues raised by the Fiscal Agent shall
first be brought to the attention of the RCVCET Commander. If the matter is not
resolved to the satisfaction of the Fiscal Agent, the Commander shall present the
issue to the RCVCET Board for resolution.
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SIXTH AMENDED RCVCET JPA January 2023 Page 7 of 16
9.7 As Fiscal Agent, Ramsey County is not responsible for providing services outside
of the scope of services described in this Agreement. The County is not liable for
management decisions made by the RCVCET. The County is not responsible for
cash shortfalls due to funding shortfalls of the RCVCET.
10. Vehicles
The Parties may use a Ramsey County vehicle for RCVCET activities. If a County-
owned vehicle is needed by a Party, that Party must execute a Vehicle Lease Agreement
(“VLA”) with Ramsey County prior to the use of the vehicle.
11. RCVCET Personnel
11.1 The Agencies shall assign licensed peace officers and/or civilian personnel to the
RCVCET as needed to carry out its purpose and to perform their responsibilities
under this Agreement.
11.2 All personnel assigned to the RCVCET (“RCVCET Personnel”) shall remain
employees of the Party whose Agency assigned the personnel and shall not be
considered temporary or permanent employees of any of the other Parties or
Agencies or the RCVCET for any purpose whatsoever or be entitled to tenure rights
or any rights or benefits by way of workers’ compensation, re-employment
insurance, medical and hospital care, sick and vacation leave, severance pay, PERA
or any other right or benefit of another of the Parties. The Parties acknowledge
their individual responsibility to provide all salary compensation and fringe benefits
to their employees while performing services on behalf of the RCVCET. Benefits
may include, but are not limited to, health care, disability insurance, life insurance,
re-employment insurance, FICA, Medicare, PERA, vacation, sick leave, and
unpaid leave of absence.
11.3 All RCVCET Personnel shall be required to comply with the Violent Crime
Coordinating Council’s Multijurisdictional Task Force Operating Procedures and
Guidelines Manual and more restrictive rules of conduct and operating procedures
prescribed by the RCVCET Commander, which shall be developed in consultation
with the heads of the Agencies and in recognition of the rules of their respective
Agencies and adopted by the RCVCET Board. The RCVCET Commander, or
designee, shall refer disciplinary matters involving RCVCET Personnel to the
person’s originating Agency for investigation and disposition unless, based on the
judgment of the RCVCET Commander, or designee, a particular matter represents
probable cause for the issuance of a criminal complaint, in which case the matter
shall be referred directly to an external law enforcement agency for investigation,
provided the person’s Agency head is notified in advance thereof.
11.4 As assigned by the RCVCET Commander, RCVCET Personnel will be responsible
for drug, gang, and violent crime investigation, including information management,
case development, and presenting cases for charging to the appropriate prosecuting
authority. RCVCET Personnel may also assist other law enforcement agencies in
surveillance and undercover operations. RCVCET Personnel will work
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SIXTH AMENDED RCVCET JPA January 2023 Page 8 of 16
cooperatively with assisting agencies. RCVCET Personnel who are peace officers
and who take action in another jurisdiction are authorized to exercise the powers of
a peace officer in the other jurisdiction for purposes of the RCVCET activities.
12. Advisor
The Ramsey County Attorney shall designate an Assistant Ramsey County Attorney to
provide civil legal advice to the RCVCET Board as, and if, required.
13. Location
RCVCET activities shall take place out of a central location to be agreed upon by the
Agencies.
14. Forfeiture, Seizures, and Fines
Proceeds received by the Agencies pursuant to Minnesota statutes on forfeitures from
RCVCET case forfeitures shall be turned over to the Fiscal Agent to be used to support the
efforts of the RCVCET according to the RCVCET Grant requirements. The use and
disbursement of these proceeds must be approved by the RCVCET Board.
15. New Members
A governmental unit may become an additional member of the RCVCET upon approval
by the RCVCET Board. Any governmental unit that applies to become a member must
agree to assign at least one officer to the RCVCET. A governmental unit that becomes a
new member shall be included in the term “Parties” as used in this JPA, its law enforcement
agency shall be included in the term “Agencies” as used in this JPA, and the member and
its agency shall be subject to all provisions of this JPA. Such governmental unit will
become a member effective upon filing with the Fiscal Agent a certified resolution of the
governmental unit’s governing body, approving and authorizing execution of this
Agreement and an executed counterpart copy of this Agreement. Upon receipt of such
resolution and executed copy, the Fiscal Agent will prepare a conformed copy showing
execution by existing Parties and the new member and forward a copy to all Parties.
16. Counterparts
This Agreement may be executed in one or more counterparts, each of which shall be
deemed an original, but all of which shall constitute one and the same document. All
executed counterparts of this Agreement shall be forwarded to the Fiscal Agent. Upon
receipt of executed counterparts from all parties, the Fiscal Agent will prepare
one conformed copy of this Agreement and provide a copy to each Party.
17. The Parties to this Agreement are subject to the provisions of Minn. Stat. § 299A.642.
18. This Agreement shall amend the JPA signed on February 7, 2005, as amended on January
31, 2007, June 1, 2010, January 1, 2013, January 1, 2018, and July 16, 2018.
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SIXTH AMENDED RCVCET JPA January 2023 Page 9 of 16
IN WITNESS THEREOF, the undersigned Parties, by action of their governing bodies, have
caused this Agreement to be executed in accordance with the authority of Minnesota Statutes
§ 471.59.
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SIXTH AMENDED RCVCET JPA January 2023 Page 10 of 16
RAMSEY COUNTY
Trista Matascastillo, Chair
Ramsey County Board of Commissioners
Mee Cheng, Chief Clerk
Ramsey County Board of Commissioners
Date:
Approval recommended:
Bob Fletcher, Ramsey County Sheriff
Approved as to form:
Assistant County Attorney
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SIXTH AMENDED RCVCET JPA January 2023 Page 11 of 16
CITY OF MAPLEWOOD
By:
Marylee Abrams, Mayor
Date:
By:
Melinda Coleman, City Manager
Date:
Approval recommended:
Brian Bierdeman, Director
Maplewood Police Department
Approved as to form:
City Attorney
Financial Services Director
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SIXTH AMENDED RCVCET JPA January 2023 Page 12 of 16
CITY OF NEW BRIGHTON
By:
Kari Niedfeldt-Thomas, Mayor
Date:
By:
Devin Massopust, City Manager
Date:
Approval recommended:
Tony Paetznick, Director
New Brighton Police Department
Approved as to form:
City Attorney
Financial Services Director
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SIXTH AMENDED RCVCET JPA January 2023 Page 13 of 16
CITY OF ROSEVILLE
By:
Dan Roe, Mayor
Date:
By:
Patrick J. Trudgeon, City Manager
Date:
Approval recommended:
Erika Scheider, Police Chief
Roseville Police Department
Approved as to form:
City Attorney
Financial Services Director
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SIXTH AMENDED RCVCET JPA January 2023 Page 14 of 16
CITY OF SAINT PAUL
By:
Melvin Carter, Mayor
Date:
Approval recommended:
Jeremy Ellison, Interim Police Chief
Saint Paul Police Department
Approved as to form:
Saint Paul City Attorney
Financial Services Director
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SIXTH AMENDED RCVCET JPA January 2023 Page 15 of 16
CITY OF WHITE BEAR LAKE
By:
Dan Louismet, Mayor
Date:
By:
Lindy Crawford, City Manager
Date:
Approval recommended:
Julie Swanson, Police Chief
White Bear Lake Police Department
Approved as to form:
City Attorney
Financial Services Director
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SIXTH AMENDED RCVCET JPA January 2023 Page 16 of 16
CITY OF MOUNDS VIEW
By:
Carol A. Mueller, Mayor
Date:
By:
Nyle Zikmund, City Administrator
Date:
Approval recommended:
Nathan Harder, Police Chief
Mounds View Police Department
Approved as to form:
City Attorney
Financial Services Director
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Page 1 of 11
First Amended Fiscal Agent Agreement
This is a Fiscal Agent Agreement (“Agreement”) between Ramsey County, a political subdivision of the
State of Minnesota, on behalf of its Sheriff’s Office, 425 Grove Street, Saint Paul, Minnesota 55101
("County"), and the City of Maplewood, the City of New Brighton, the City of Roseville, the City of St.
Paul, the City of Mounds View, and the City of White Bear Lake (each, a "City" and collectively, the
“Cities”).
Recitals
A.The County has joined the North Central High Intensity Drug Trafficking Area (“HIDTA”) and
receives federal HIDTA grant funding to pay overtime for investigators assigned to the Violent
Crime Enforcement Team (“VCET”).
B.The Cities wish to provide investigators to the VCET and require funding to pay overtime costs.
C.The County agrees to act as fiscal agent to distribute to the Cities the HIDTA grant funds to pay
overtime costs.
1.Term
The term of this Agreement shall be from January 1, 2023, through December 31, 2027, or upon
termination of grant funding from the HIDTA to pay overtime costs, whichever occurs first.
Agreement renewals shall be made by way of a written Amendment to this Agreement and signed by
authorized representatives.
2.Scope of Service
The parties agree as follows:
2.1.The Cities agree that they will:
2.1.1.Produce a quarterly list of who is eligible for the Overtime including hours worked and
case numbers assigned with hours worked (“Eligibility List”);
2.2.The County agrees that it will:
2.2.1.Receive invoices from the Cities for VCET overtime costs; and
2.2.2. Pay invoices of the Cities from funds received via the annual HIDTA Grant Agreement
between the County and the federal Office of National Drug Control Policy (the “Grant
Agreement”).
The parties agree that accounting, procurement and other fiscal agent services provided by
County will comply with generally accepted accounting principles and County Finance
Department policies.
2.3.Type of Audit and Frequency
The County will conduct fiscal and program audits annually. Audit findings and corrective
actions will be issued in writing to the Cities 45 days after the completion of the audit. Cities
will be required to respond to corrective actions in writing 30 days after the receipt of the
written audit from the County.
2.4.Resolution Measures for Noncompliance with the Agreement
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Page 2 of 11
Resolution measures for non-compliance with the Agreement will consist of a written report
that clearly states the areas of non-compliance, the corrective action needed to be in compliance
and a timeline to complete each corrective action as stated in the written fiscal or program audit.
On-going fiscal and program audits will occur to ensure compliance with the Agreement.
2.5.Payment Processing has adequate segregation of duties
The County and the Cities have adequate segregation of duties as stipulated by the
Governmental Accounting Standards Board. The County accounting and procurement
departments and other fiscal agent services comply with general accounting principles and the
County Finance Department polices.
3.General Contract / Agreement Terms and Conditions
3.1.Payment
The Cities will forward invoices to the County on a quarterly basis for overtime expenses
related to their participation in VCET.
The County will not receive payment for administrative costs or expenses related to this
Agreement.
3.2.Application for Payments
3.2.1.Invoices for any goods or services not identified in this Agreement will be disallowed.
3.2.2.Each application for payment shall contain the Eligibility List, an itemized list of
services furnished, dates of services provided, and total invoice amount.
3.2.3.Payment shall be made within thirty-five (35) calendar days after the date of receipt of a
detailed invoice and verification of the charges.
3.2.4.Payment of interest and disputes regarding payment shall be governed by the provisions
of Minnesota Statutes § 471.425.
3.3.Independent Contractor
The County is and shall remain an independent contractor throughout the term of this
Agreement and nothing herein is intended to create, or shall be construed as creating, the
relationship of partners between the parties or as constituting the County as an employee of any
other party.
3.4.Data Practices
All data collected, created, received, maintained or disseminated for any purpose in the course
of the County’s performance under this Agreement is subject to the provisions of the Minnesota
Government Data Practices Act, Minn. Stat. Ch. 13, any other applicable state statutes, any
state rules adopted to implement the Act and statutes, as well as federal statutes and regulations
on data privacy.
3.5.Indemnification
Subject to Minn. Stat. Ch. 466, each party is solely responsible for the acts or omissions of their
respective employees when acting in the course and scope of their employment duties. No party
may be held liable for the acts or omissions of another party’s employees, officers, or agents
under this Agreement.
It is understood and agreed that each party’s liability shall be limited by the provisions of
Minnesota Statutes, Chapter 466 (Tort Liability, Political Subdivisions) or other applicable law.
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Page 3 of 11
Nothing contained in this Agreement shall waive or amend, nor shall be construed to waive or
amend any defense or immunity that either party, their respective officials and employees, may
have under said Chapter 466, or any common-law immunity or limitation of liability.
3.6.Records Retention
Until the expiration of six years after the furnishing of services pursuant to the Agreement, the
County shall retain a copy of the Agreement, and the books, documents, records, and
accounting procedures and practices of the County relating to this Agreement.
3.7.Notices
All notices under this Agreement, and any amendments to this Agreement, shall be in writing
and shall be deemed given when delivered by certified mail, return receipt requested, postage
prepaid, when delivered via personal service or when received if sent by overnight courier. All
notices shall be directed to the parties at the respective addresses set forth below. If the name
and/or address of a representative changes, notice of such change shall be given to the other
parties.
Ramsey County: Commander Ryan O’Neil, 425 Grove Street, Saint Paul, MN 55101
City of Maplewood: Chief Brian Bierdemen, 1830 County Road B E, Maplewood, MN 55109
City of New Brighton: Director Tony Paetznick, 785 Old Hwy 8 NW, New Brighton,
MN 55112
City of Roseville: Chief Erika Scheider, 2660 Civic Center Drive, Roseville, MN 55113
City of St. Paul: Commander Jennifer Corcoran, 367 Grove Street, Saint Paul, MN 55101
City of Mounds View: Chief Ben Zender, 2401 Mounds View Blvd, Mounds View, MN
55112
City of White Bear Lake: Chief Julie Swanson, 4701 Highway 61, White Bear Lake, MN
55110
3.8.Non-Assignability
The parties to this Agreement shall have no right to assign any interest in this Agreement and
shall not transfer any interest in this Agreement by subcontract or assignment without the prior
written consent of all other parties to the Agreement.
3.9.Force Majeure
No party shall be liable for any loss or damage incurred by any other party as a result of events
outside the control of such party ("Force Majeure Events") including, but not limited to: war,
storms, flooding, fires, strikes, legal acts of public authorities, or acts of government in time of
war or national emergency.
3.10.Unavailability of Funding – Termination
The services of County under this Agreement is subject to the availability and provision of
funding from the United States, the State of Minnesota, or other funding sources, and the
appropriation of funds by the Board of County Commissioners. The County may immediately
terminate this Agreement if the funding is no longer available or is not appropriated by the
Board of County Commissioners. Termination shall be treated as termination without cause
and will not result in any penalty or expense to the County.
36
Page 4 of 11
3.11.Termination
3.11.1.The County may immediately terminate this Agreement if any proceeding or the other
action is filed by or against any other party seeking reorganization, liquidation,
dissolution, or insolvency of such party under any law relating to bankruptcy,
insolvency, or relief of debtors.
3.11.2.If a City breaches any material terms or conditions of this Agreement, the County may,
without prejudice to any right or remedy, give the breaching party fourteen (14) calendar
days written notice of its intent to terminate this Agreement, specifying the asserted
breach. If the breaching party fails to cure the deficiency within the fourteen (14) day
cure period, this Agreement shall terminate upon expiration of the cure period.
3.11.3.The County may terminate this Agreement without cause upon giving at least thirty (30)
calendar days written notice thereof to the Cities.
3.11.4.Any City may terminate its participation in this Agreement without cause upon giving at
least thirty (30) calendar days written notice thereof to the other parties.
3.11.5.Any party may immediately terminate this Agreement if any proceeding or other action
is filed by or against any other party seeking reorganization, liquidation, dissolution, or
insolvency of such party under any law relating to bankruptcy, insolvency or relief of
debtors.
3.11.6.In the event of termination of this Agreement pursuant to this section, funds will be
distributed and payment of liabilities will occur as follows:
3.11.6.1.The County will pay any outstanding expenses incurred by VCET, including
reimbursing the Cities for any overtime expenses incurred as a result of
participation in VCET.
3.11.6.2.After all expenses have been paid as outlined above, any remaining funds will be
returned to the source of the grant funding.
3.12.Interpretation of Agreement; Venue
The Agreement shall be interpreted and construed according to the laws of the State of
Minnesota. All litigation regarding this Agreement shall be venued in the appropriate State or
Federal District Court in Ramsey County, Minnesota
3.13.Dispute Resolution and Escalation Procedures
In the event of a dispute, the disputing party will speak with the VCET commander. The disputing
party and the VCET commander will work together to try to resolve the dispute. If both parties fail
to come to a mutual agreement to resolve the dispute, the parties will engage in good faith
negotiation to resolve the dispute before resorting to legal process. Negotiation may include
mediation or arbitration through third parties if both parties agree. Nothing communicated during
the course of negotiation, mediation or arbitration may be used against either party in legal process
if the dispute is not resolved.
3.14.Severability
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Page 5 of 11
The provisions of this Agreement are severable. If any part of this Agreement is rendered void,
invalid or unenforceable, such rendering shall not affect the validity and enforceability of the
remainder of this Agreement.
3.15.Alteration
Any alteration, variation, modification, or waiver of the provisions of this Agreement shall be
valid only after it has been reduced to writing and signed by all parties
3.16.Limitation of Liability.
The County is not responsible for providing services outside of the scope of the Agreement.
The County is not liable for management decisions made by any City, or any other
organization, and is also not responsible for cash shortfalls, such as bills not paid or charges for
payments made with insufficient funds, due to funding shortfalls of any City or any other
organization.
3.17.Entire Agreement
The written Agreement, including all attachments, represent the entire and integrated agreement
between the parties hereto and supersede all prior negotiations, representations or contracts,
either written or oral. No subsequent agreement between the County and the Cities to waive or
alter any of the provisions of this Agreement shall be valid unless made in the form of a written
Amendment to this Agreement signed by authorized representatives of the parties.
3.18.Counterparts
This Agreement may be executed in one or more counterparts, each of which shall be deemed
an original, but all of which shall constitute one in the same document. All executed
counterparts of this Agreement shall be forwarded to the Fiscal Agent. Upon receipt of
executed counterparts from all parties, the Fiscal Agent will prepare one conformed copy of this
Agreement and provide a copy to each Party.
Wherefore, the County and the Cities have executed this Fiscal Agent Agreement as of the last date
written below.
38
Page 6 of 11
RAMSEY COUNTY
Trista Matascastillo, Chair
Ramsey County Board of Commissioners
Date:
Mee Cheng
Chief Clerk – County Board
Date:
Bob Fletcher
Ramsey County Sheriff
Date:
Approved as to form:
Rebecca Krystosek
Assistant Ramsey County Attorney
Date:
NEW BRIGHTON
(signature)
Print Name:
Title:
Date:
39
Page 7 of 11
RAMSEY COUNTY
Trista Matascastillo, Chair
Ramsey County Board of Commissioners
Date:
Mee Cheng
Chief Clerk – County Board
Date:
Bob Fletcher
Ramsey County Sheriff
Date:
Approved as to form:
Rebecca Krystosek
Assistant Ramsey County Attorney
Date:
CITY OF WHITE BEAR LAKE
(signature)
Print Name:
Title:
Date:
40
Page 8 of 11
RAMSEY COUNTY
Trista Matascastillo, Chair
Ramsey County Board of Commissioners
Date:
Mee Cheng
Chief Clerk – County Board
Date:
Bob Fletcher
Ramsey County Sheriff
Date:
Approved as to form:
Rebecca Krystosek
Assistant Ramsey County Attorney
Date:
CITY OF MAPLEWOOD
(signature)
Print Name:
Title:
Date:
41
Page 9 of 11
RAMSEY COUNTY
Trista Matascastillo, Chair
Ramsey County Board of Commissioners
Date:
Mee Cheng
Chief Clerk – County Board
Date:
Bob Fletcher
Ramsey County Sheriff
Date:
Approved as to form:
Rebecca Krystosek
Assistant Ramsey County Attorney
Date:
CITY OF ROSEVILLE
(signature)
Print Name:
Title:
Date:
42
Page 10 of 11
RAMSEY COUNTY
Trista Matascastillo, Chair
Ramsey County Board of Commissioners
Date:
Mee Cheng
Chief Clerk – County Board
Date:
Bob Fletcher
Ramsey County Sheriff
Date:
Approved as to form:
Rebecca Krystosek
Assistant Ramsey County Attorney
Date:
CITY OF SAINT PAUL
(signature)
Print Name:
Title:
Date:
43
Page 11 of 11
RAMSEY COUNTY
Trista Matascastillo, Chair
Ramsey County Board of Commissioners
Date:
Mee Cheng
Chief Clerk – County Board
Date:
Bob Fletcher
Ramsey County Sheriff
Date:
Approved as to form:
Rebecca Krystosek
Assistant Ramsey County Attorney
Date:
CITY OF MOUNDS VIEW
(signature)
Print Name:
Title:
Date:
44
CITY OF ST. ANTHONY VILLAGE
STATE OF MINNESOTA
RESOLUTION 24-038
A RESOLUTION APPROVING THE JOINT POWERS AGREEMENT WITH RAMSEY
COUNTY VIOLENT CRIMES ENFORCEMENT TEAM (VCET)
WHEREAS, The State of Minnesota Department of Public Safety has created and provided grant funding
for two multi-agency Violent Crime Enforcement Teams (VCETs), one in Hennepin County
and one in Ramsey County; and
WHEREAS, The VCET must be established by a Joint Powers Agreement (JPA) and governed by
an advisory board with representatives from each participating law enforcement
agency and a representative of the County Attorney’s Office; and
WHEREAS, The Ramsey County VCET is currently comprised of Ramsey County through the
Ramsey County Sheriff’s Office, the City of Maplewood through the Maplewood
Police Department, the City of New Brighton through the New Brighton Police
Department, the City of Roseville through the Roseville Police Department, the City
of St. Paul through the St. Paul Police Department, the City of White Bear through
the White Bear Lake Police Department and the City of Mounds View through the
Mounds View Police Department; and
WHEREAS, The Ramsey County VCET was formed for the purpose of enforcing controlled
substance laws and investigating and prosecuting gang and violent crimes, especially
felonies that have the likelihood of being related to the distribution of narcotics
and/or other cases that have an impact on all Parties; and
WHEREAS, On May 2, 2024, the Ramsey County VCET advisory board voted to amend the JPA
to add the City of St. Anthony, through the St. Anthony Police Department, as a
member of the VCET.
THEREFORE, BE IT RESOLVED, the City Council of the City of St. Anthony Village approves
the participation of a Joint Powers Agreement (JPA)with the Ramsey County Violent Enforcement
Team with the effective date designated in the JPA and that the Mayor, City Manager and Police
Chief be authorized and directed to sign the Agreement on behalf of the City.
Adopted this 28th day of May, 2024.
_________________________________________
Wendy Webster, Mayor
45
ATTEST: ____________________________
City Clerk
Review for Administration: _________________________________________
Charlie Yunker, City Manager
46
Date Type Staff Present
June 11 Work
Session Discuss Initial Debt Levy/Updated Street Improvement Plan
City Council
City Manager
Liquor Manager
June 11 Regular
Planning Commission Items from May
Authorize preparation of feasibility study for 2025 street project
City Council
City Manager
June 25 Work
Session Cannabis Dispensary
City Council
City Manager
June 25 Regular
Commissioner MaryJo McGuire Presentation
Approval of 2025 debt levy‐PUBLIC HEARING
City Council
City Manager
July 9 Work
Session 2024 Initial Property Tax Levy Scenarios
City Council
City Manager
July 9 Regular
Police Lieutenant Swearing‐In
Police Sergeant Swearing‐In
Planning Commission items from June
Quarterly Donations & Grants
Quarterly Goals Update
Audit Report
City Council
City Manager
Finance Director
July 23 Regular
Liquor Operations Mid Year Report
VillageFest Presentation
Night to Unite Presentation
Night to Unite Proclamation
City Council
City Manager
Liquor Op Mgr
Police Chief
August 15 Work
Session Discuss Updated Levy Scenarios/Detailed General Fund Budget City Council
City Manager
August 15 Regular Planning Commission items from July
Canvass Special Election Results
City Council
City Manager
August 27 Regular 2025 Proposed Budget & Levy Presentation City Council
City Manager
Finance Director
September 10 Work
Session City Facilities Discussion
City Council
City Manager
City Planner
September 10 Regular
Planning Commission items from August
2024 Preliminary Operating Budget and Levy‐PUBLIC HEARING
Students in Leadership‐Consent
Approve 2025 Feasibility Study and Order Plans and Specs
City Council
City Manager
Finance Director
Engineer
September 17 Joint Work
Session Active Transportation Planning (Joint with Planning and PEC)
City Council
City Manager
City Planner
2024
FUTURE COUNCIL AGENDA ITEMS 47
Date Type Staff Present
FUTURE COUNCIL AGENDA ITEMS
September 24 Regular
Spirit of St. Anthony Award
Fire Prevention Presentation
Approve Union Contracts
City Council
City Manager
Police Dept
Fire Dept
October 8 Work
Session
2024 Long Term Capital Budget Plans City Council
City Manager
Finance Director
October 8 Regular
Preliminary Certification of Delinquent Waste Hauler Accounts‐Consent Agenda
Preliminary Certification of Delinquent Utility Accounts‐Consent Agenda
Planning Commission items from September
Approval of Sale of Bonds
City Council
City Manager
October 22 Regular
Quarterly Donations & Grants
Quarterly Goals Update
City Council
City Manager
Finance Director
November 12 Work
Session
City Council
City Manager
November 12 Regular
Planning Commission items from October
1st Reading Water, Sewer, & Stormwater‐PUBLIC HEARING
Presentation on Water and Sewer Rates
Canvass election results
Approval of CIP
City Council
City Manager
Finance Director
November 18 Work
Session Commission Interviews City Council
City Manager
November 26 Regular
Fire Prevention Poster Winners
2nd Reading and Adoption Water, Sewer, & Stormwater
Street Project Approve Plans & Specifications, Authorize Advertisement for Bids
Union Contracts
City Council
City Manager
December 10 Work
Session Council Onboarding
City Council
City Manager
December 10 Regular
Planning Commission items from November
Appoint Parks and Planning Commissioners and Chair/Vice Chairs
Setting Salary of City Manager
Authorizing Transfers & Closing of Specified Funds
Setting the 2025 City & HRA Budgets and Final Property Tax Levy ‐PUBLIC HEARING
2025 Fee Schedule
MS4
Quarterly Goals update
Final reading and adoption of water, sewer, & stormwater
City Council
City Manager
Finance Director
December 25 Regular
January 14 Work
Session
City Council
City Manager
2025
48
Date Type Staff Present
FUTURE COUNCIL AGENDA ITEMS
January 14 Regular
Planning Commission items from December
Housekeeping Resolutions
Resolution for the Street Improvement Bond Reimbursement
Quarterly Donations & Grants
NYFS Agreement
Outside Orgs‐Council
Students in Government Presentation
City Council
City Manager
January 28 Regular
Public Works Snow Plowing Operations presentation City Council
City Manager
PW Director
February 11 Work
Session
City Council
City Manager
February 11 Regular
Police Chief Swearing‐In
Planning Commission items from January
Public Hearing‐2025 Budget Calendar and Process
2025 Planning Commission Work Plan‐ (motion only)
2025 Parks and Environmental Commission Work Plan‐ (motion only)
Administration Annual Report
Liquor License Renewals (Consent Agenda)
City Council
City Manager
Finance Director
February 25 Work
Session
City Council
City Manager
February 25 Regular
Water Conservation Poster Winners
Adoption of Strategic Plan
Liquor Annual Report
City Council
City Manager
Liquor Op Manager
March 11 Work
Session
City Council
City Manager
March 11 Regular
Planning Commission Items from February
Public Works Annual Report
City Council
City Manager
Public Works Director
March 25 Regular
Police Annual Report
Call for Public Hearing on Road Improvements and Assessments
Order the Preparation of Assessments
City Council
City Manager
Police Dept
WSB
April 8 Work
Session
City Council
City Manager
April 8 Regular
Planning Commission Items from March
Quarterly Donations & Grants
Hennepin County Commissioner Irene Fernando
Fire Annual Report
Arbor Day Proclamation
Earth Day Proclamation
Quarterly Goals Update
City Council
City Manager
Fire Dept
April 22 Regular
Finance Annual Report
Insurance Renewal & Tort Limits‐ Consent
Road Improvements and Assessments‐ PUBLIC HEARING
Villager of the Year and Business of the Year
City Council
City Manager
Finance Director
WSB
May 13 Work
Session
City Council
City Manager
49
Date Type Staff Present
FUTURE COUNCIL AGENDA ITEMS
May 13 Regular Planning Commission items from April
City Council
City Manager
May 27 Regular
City Council
City Manager
50