The URL can be used to link to this page

Home My WebLink AboutCC WS PACKET 06112024CITY OF SAINT ANTHONY VILLAGE WORKSESSION AGENDA Tuesday, June 11, 2024 at 5:30PM Members of the public who wish to attend the meeting may do so in person. Minutes Approval Of CC WS Meeting Minutes WS 05 -28 -2024.PDF Worksession Topics Cannabis Dispensary Mike Larson, Liquor Operations Manager, presenting. CANNABIS WORK SESSION COVER MEMO 6 11 24.PDF PRESENTATION.PDF PROPOSAL FOR MUNICIPAL DISPENSARY BUSINESS CASE.PDF Future Worksession Dates, Times And Agenda Items Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjournment If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612 -782 -3313 or email city@savmn.com . People who are deaf or hard of hearing can contact us by using 711 Relay. Our Mission is to promote a high quality of life to those we serve through outstanding city services. 1. A. Documents: 2. A. Documents: 3. A. Documents: 4. THIS PAGE LEFT INTENTIONALLY BLANK City of St. Anthony CITY COUNCIL WORK SESSION Minutes MAY 28, 2024 Present: Mayor & Council: Mayor Wendy Webster, Councilmembers Lona Doolan, Jan Jenson, Thomas Randle and Andrea Stephens. Absent: None Staff: City Manager Charlie Yunker and Police Chief Jeff Spiess Call to Order: Mayor Webster called the Work Session to order at 5:30 p.m. 1.Approval of CC WS Meeting Minutes A.May 14, 2024 Council Work Session Meeting Minutes Motion by Councilmember Jenson, seconded by Councilmember Doolan, to approve the City Council Work Session Meeting Minutes of May 14, 2024 as presented. Motion carried 5-0. 2.Work Session Topics A.Potential Renewal of Police Partnership with the City of Falcon Heights Update. City Manager Yunker reviewed the staff memo describing at its regular meeting on April 23, 2024 the City Council approved continuing the exploratory process of a renewed police service partnership with the City of Falcon Heights. This moves the process into Phase 3 where a final decision is made based upon a final contract and agreed-upon timeframe for implementation which is based on many logistical details. As a part of the discussion, Council noted particular items they would like to review as the process continues including: Lessons learned from the previous relationship. A Police Department SWOT Analysis. Benefits to the City and the Police department on a renewed partnership. Appropriately sharing/mitigating risk. Financial plan that would not increase the St. Anthony tax levy from a renewed partnership. A staffing plan and timeline to support expansion of the department when hiring is very challenging. Since the April 23 meeting staff from both cities have continued exploratory work and an update on the progress to date is provided. Lessons Learned From the Previous Relationship & Sharing Risk May 28, 2024 St. Anthony Council Work Session - 2 As formal and informal conversations taken place and community feedback has been received on this topic, three areas of concern have been raised to mitigate: Ensure participating City Councils foster an effective partner relationship – The three participating City Councils should establish a formal or informal commitment to regularly communicating and building relationships i.e. coordinating attendance at conference and events or an annual joint formal meeting that may or may not focus on police services. The overall objective to be that the policy-makers that ultimately control the partnership establish continuity as members change and each community evolves so there is stability for the Police Department and the Police Officers that would serve the combined communities of St. Anthony Village, Falcon Heights and Lauderdale. Clearly defined service expectations, chain of command and authority over policing strategies – The top administrative personnel from each city and the chosen command staff from the Police Department should meet and discuss police services and community needs on a regular basis. The current contract with Lauderdale, which is the basis for a renewed contract with Falcon Heights, includes a section on a Joint Advisory Committee. Staff would reword this section and utilize it as a regular meeting of staff from all partners to discuss police services operations and the objectives from all three partner Council’s are being met. The objective would be to simplify communication between the partner cities and ensure expectations of the Police Department are clearly understood and balances consistency with the unique needs of each partner city. Appropriate sharing financial impact of extraordinary incidents – City Staff from St. Anthony and Falcon Heights are coordinating with our respective City Attorneys and the League of Minnesota Cities Insurance Trust to draft language to address this concern. That draft language is not ready for review but all parties are in agreement in concept and will present language when a draft contract is ready for all Council’s review. Police Chief Spiess presented the Police Department SWOT Analysis and Benefits to City & Police Departments. Strengths Proximity Familiarity Police Culture Community Engagement Philosophy. Data Driven Approach Transparency Reputation Weaknesses Currently short staffed (Officers, Detectives, Admin) Historical Impact Facilities (Space, Function, Evidence) Opportunities Department Resiliency Schedule Flexibility Career Growth & Enrichment Recruitment & Retention May 28, 2024 St. Anthony Council Work Session - 3 Full time Community Engagement Officer Expanded Facilities Cost Sharing Threats Historical Impact Communication Shortcomings Maintaining Current Culture Added Stress on Staff During Transition Unclear Expectations, Chain of Command & Capacity Considerations Anticipated Negative Feedback In 2023 Staff highlighted a need for a professional work environment to draw recruits to a changing police department, including but not limited to: Repurpose existing spaces to be more usable Need for training and meeting space Larger secure evidence storage Improve daylight access Add additional equipment storage Rework locker rooms Improve reception area Larger garage and secured storage Staff is not proposing that an entirely new police station be constructed. A contract price is being structured so the revenue from the police services contract could fund the renovations. Thus, no additional tax levy from St. Anthony residents would be needed. Police Chief Spiess stated he toured other police facilities. The department analyzed call data and identified the following additional personnel to support expansion: Patrol Officers – Additional patrol officers same as previous contract – 4 Swing Shirt Patrol – Additional officers during high call volume time – 2 Investigator – Investigative capacity to adequately address call type needs – 1 Community Engagement Officer – Sworn officer to coordinate community engagement for all cities – 1 Administrative Support – Additional administrative capacity similar to previous contract – 1 Total additional personnel needed – 9 In order to achieve the needed staffing level, the Police Department would propose the following approaches: Expansion of the Cadet Program – The department is currently authorized for 2 cadets. One is in place and another is starting within the next month. There has been some increased interest in the Cadet program, and staff is requesting that this authorized strength be increased to 6t, which will increase our ability to promote the opportunity. An evaluation of compensation and incentives should be conducted to ensure St. Anthony is competitive. May 28, 2024 St. Anthony Council Work Session - 4 Utilize Third Party Recruiter – Currently all recruitment efforts for police officers and cadets are being handled by police department employees. Other agencies have retained the service of a police recruiter to assist in the coordination of finding qualified candidates and to advise staff on incentives that are attractive to candidates. Staff is requesting the ability to explore the cost of hiring a qualified recruitment employee. Mr. Yunker reviewed Staff from both St. Anthony and Falcon Heights will continue to work through refining all aspects, including the risk sharing/mitigation concern as part of a draft contract. St. Anthony Staff will also continue refining the cost ad pricing aspects as the 2025 budget preparation process brings future costs into better focus. Visit our websites to learn more detailed information on the potential policing partnership and St. Anthony Police Department’s Contract Services including Frequently Asked Questions, Who to Contact with Concerns, About the SAPD, and Background on both cities. Savmn.com/sapd-contract-services and/or falconheights.org. Councilmember Stephens asked about the oversight committee and whether a third party would be involved to balance things out. Police Chief Spiess stated it would be a committee to evaluate the deliverables on the contract not oversight of the department. Councilmember Jenson referred to the SWOT analysis and noted it was well stated. He asked if Chief Spiess feels the benefits outweigh the weaknesses. Chief Spiess stated his emphasis on the SWOT analysis was public safety. There was failed leadership in Falcon Heights from the past incident. The officers are accountable to St. Anthony leadership and Council. They need to have insulation. If there is a contract there is going to be pushback. Council will be needed to support good policing. The relationships need to be solid between the policy-making bodies. Councilmember Randle stated it is important to shield the officer’s from the negatives. If things break bad again who is going to throw us to the wolves. Leaders need to take care of their people. Mayor Webster stated Council’s role is on governance and formulation of best practices. The Joint Advisory Committee members are appropriate and Council should not be part of that Committee. It is important we have diverse officers to represent the diverse communities served. Councilmember Doolan stated she has concerns about how to insulate police from the politics of what is coming whether this year or in the future. Double checking what is being put in place is a good test. She spoke with the Orono Police Chief about their contracts servicing other communities. The duration of time for the contract would be important. Councilmember Jenson stated the Joint Advisory Committee is good and the responsibilities are well defined. Mayor Webster stated the plan captures the elements brought forward by Councilmembers in April. Some of the misconceptions heard since April are incorrect such as the need for a new police station. The renovations are needed without the contract with Falcon Heights. We have aging facilities that need to be updated. May 28, 2024 St. Anthony Council Work Session - 5 Councilmember Doolan referred to the SWOT analysis and asked if there are aspects around Council and mitigating some of the risks from misconceptions. More detail could be added as far as communication and governance. Mayor Webster noted she agrees with Councilmember Doolan’s comments. She has been approached about taxes increasing due to this partnership which is incorrect. Councilmember Randle stated we never know what is going to come out of people’s mouth. He has heard worse than the need for a new police station. Councilmember Jenson stated all Council can do is to stick with the facts. The message we give to the public should be the facts. Councilmember Doolan stated this document prepared by Chief Spiess is really wonderful. Mayor Webster stated when hearing concerns the officer’s expressed, she asked Chief Spiess what other things Council can do to aid the Officers. Chief Spiess stated the major concern is staffing. The resources are needed to be successful. Mayor Webster asked about the expansion of the cadet program and when would that expansion be implemented. Chief Spiess stated as soon as possible. There are a number of interested parties. It would be beneficial to increase by one more cadet by July. Councilmember Doolan asked if hiring a recruiting person would be effective. Chief Spiess stated someone knowledgeable on incentives for cadet recruits would be advantageous. Councilmember Jenson suggested hiring a recruiter would dilute the workforce from attending job fairs. Hiring 9 in the timeframe being considered will be very difficult. There would need to be a ramp-up process. City Manager Yunker stated right now Falcon Heights needs to determine how policing will be covered in 2025. Mayor Webster asked what Council thinks about discussing increasing the cadet program at an upcoming Council Meeting. The consensus was to put on agenda of a Council Meeting. Future Work Sessions: The next Work Session will be held on June 11, 2024 in the Council Chambers. Adjournment: The meeting adjourned at 6:35 p.m. Respectfully submitted, Debbie Wolfe TimeSaver Off Site Secretarial, Inc. THIS PAGE LEFT INTENTIONALLY BLANK MEMORANDUM To:St. Anthony Village City Council From:Charlie Yunker, City Manager and Mike Larson, Liquor Operations Manager Date:June 11, 2024 City Council Work Session Request:Potential of Operating a Municipal Cannabis Dispensary BACKGROUND Cannabis in Minnesota is legal for recreational use as of August 1, 2023. On May 30, 2023, Governor Tim Walz signed House File 100 into law, legalizing the use, possession, and cultivation of cannabis within the state. Minnesota law permits adults who are 21 years of age or older to purchase and possess up to 2 lbs. of marijuana flower (2 ounces in a public space), 8 grams of concentrate, and 800 mg of infused edibles in a private residence. Growing at home is permitted, as long as the plants cannot be seen from outside. Individuals may cultivate up to 8 plants, with only 4 flowering at once. Adults who are 21 years of age or older may also gift each other any amount up to the legal limit. Licenses for commercial sales will likely not be issued until 2025, with the exception of tribal nations, in order for the Office of Cannabis Management (OCM) to establish regulatory frameworks. The law established criteria for social equity applicants to be preapproved for cannabis business licenses sometime in 2024. Social equity applicants include people or family members of individuals who were previously convicted of marijuana offenses, military veterans, residents of high-poverty areas and "emerging farmers" who have provided the majority of labor and management for a small farm for at least three years. 2024 LEGISLATIVE CHANGES Legislation signed into law in 2024 that modified the 2023 legislation established quantity limits on types of licenses, and a lottery system to distribute cannabis business licenses in 2025. Applicants meeting minimum requirements that include location selection and business plans will be entered into the lottery and recipients chosen at random. Another change in 2024 allows for licenses to be issued to cities to open municipal cannabis stores independent of the lottery process. These licenses will not count against the OCM's license caps or any limits on retail licenses that local governments may impose. OPPORTUNITY FOR A MUNICPAL OPERATION The legislation signed into law over the past two sessions presents an opportunity for cities to establish a retail municipal operation similar to the municipal liquor operation the City has operated since 1948, if the Council should determine that it is in the best interests of the City to do so. To make that determination, staff has been monitoring the legislative developments and coordinating with industry resources to learn about the law and the cannabis industry. Attached to this memo is a proposal from Modern Climate to provide the City an analysis of the topic, and staff will complete additional research to inform a Council decision. DISCUSSION FOR COUNCIL FEEDBACK As a part of this discussion, Council may determine if the process of establishing a municipal cannabis dispensary continues. Topics for discussion are: Does operating a cannabis dispensary fit in the City’s and liquor stores mission and vision statement? Benefits to the community by controlling the sale and generating revenue. Business plan review from Modern Climate, Voyager Cannabis Services Division: o Potential benefits and challenges of retail cannabis sales. o Products we can legally sell. o Demographics of consumers. o Long term effect on alcohol sales after the introduction of retail cannabis sales. Licensing through the Office of Cannabis Management begins in early 2025, and applications for municipal operators is expected to open later in 2024. Staff is seeking direction from the Council on proceeding with the analysis and application process, when available, to potentially open a retail cannabis dispensary. ATTACHMENTS: Presentation Modern Climate Proposal ST. ANTHONY VILLAGELIQUOR OPERATIONS Cannabis Dispensary Work Session June 11, 2024 PANEL PAUL KASPSZAK Executive Director, Minnesota Municipal Beverage Association Adjunct Professor, Concordia University, St. Paul PATRICK HURLEY Management Consultant, Modern Climate Marketing: Voyageur Cannabis Services Division MIKE LARSON Operations Manager, St. Anthony Village Wine and Spirits BILL HAUGEN Assistant Operations Manager, St. Anthony Village Wine and Spirits PURPOSE OF WORK SESSION Background Review legislation allowing the legal sales of Cannabis products Are Cities allowed to open dispensaries? Determine operating a Municipal Cannabis Dispensary Does operating a Cannabis Dispensary fit within the City’s Mission Statement and the Liquor Operations Mission and Vision Statement? Presentation from Modern Climate Questions? MISSION STATEMENT Saint Anthony Village Promote a high quality of life to those we serve through outstanding city service. MISSION STATEMENT Our goal at St. Anthony Village Wine and Spirits is to actively prevent the sale of beverages that contain alcohol to minors and intoxicated persons, while simultaneously generating revenue for the community, in accordance with all city, state and county liquor laws and ordinances. VISION STATEMENT The St. Anthony Village Wine and Spirits brand is committed to providing a unique retail environment that is based on excellent customer service, product selection, competitive pricing, while providing safe, bright and clean stores that drive long term customer loyalty. SUMMARY OF PROPOSAL Objectives Solution Outcomes •The primaryobjective is to assess St. Anthonyestablishingitsown municipal dispensary, evaluating the forward‐ lookingfinancial statementsand potential community impact. •Our consulting firmwill provide thorough duediligence,leveraging ourexpertise to ensure St.Anthony canmake an informed decision regarding the establishment of a dispensary. •The aimis to outline the potential benefits and challenges, ensuring that the city is well‐prepared to undertake thisinitiative iffound feasible. •Our consulting firmwill collaborate with St.Anthony todevelop a comprehensive business case, assessingthemunicipal dispensary andprovidingbestpractices and recommendations for a successful launch. •This collaborationwill include analyzing marketdynamics, regulatory requirements, financial implications, and community engagement strategies to establish anefficientdispensarymodel.. •Adetailed businesscasethat provides St. Anthonywith the necessary groundwork to decide onlaunchinga municipal dispensary. •Astrategicblueprint forpotential rollout that includes financial projections,marketanalysis, technologyintegrationand an operational strategy. •Full regulatory compliant technology suiteintegrationplan, includingPOS system, e‐commerce,app,security, ERP, CRM, and website development •Recommendations for best practices in managementand operational efficiency to ensureongoing success and alignment with community goals. Company Name OUR UNIQUE PROPOSITION Wehave successfullylaunched dispensaries in new markets, demonstratinga proven trackrecord in rapidlyscalingoperations acrossmultiple locations. Ourexpertiseextends acrossthe entire cannabisindustrylifecycle, frominitial setup to full‐scale operations. Ourleadershipteamandproject members possessdeepexpertisein all facetsofthe cannabisindustryincluding dispensary operations,cultivation,lab testing,security, and transportation. Thisextensiveknowledgeensureswe are well‐prepared tohandlethe complexities of themarketandregulatory environments. Our teamstructurethatcombineson‐the‐ groundteammemberswith abroad network ofcannabisindustry professionals. Thisextensive networkallowsusto leverage diverse expertise forthorough and insightfulmarketanalysis,ensuring a comprehensive approach.. Proven trackrecord Deep industry expertise Agile teamsetup Value Prop Company Name THIS PROJECTWILL ANSWER THREE KEY QUESTIONS RESULTING IN A COMPREHENSIVE BUSINESS CASE FOR A MUNICIPAL DISPENSARY Overview Key questions to be addressed What are the potential financial and economic benefits for SaintAnthony in operating a municipal dispensary? What operational models and best practices can ensure efficient and compliant dispensary operations? How can the municipality integrate community values and safety measures into the dispensary's operational framework? Situation and complication • SaintAnthony is exploring establishinga municipally managed cannabisdispensary.This initiative is driven by the need to optimizelocaleconomicgrowthwhile maintainingcommunity values and compliancewith statecannabis regulations. • The challenge lies in accuratelyassessingthe financialand operationaldemands to ensure sustainable successand communityintegration. Desiredimpact from project • This project is to develop a detailed business case that outlines the financialandoperationalframeworknecessaryfor launchingand sustaining a municipally manageddispensary. • Throughout this project, we will deliver strategic insights into market conditions,regulatorycompliance,potential revenue streams,and communityimpact, ensuring that SaintAnthonycan makean informed decision 9 1 2 3 Company Name PREVIEW OF OUR BUSINESS CASE FOR ST. ANTHONY’S DISPENSARY Here isa preview of our businesscase establishingamunicipaldispensaryinSt. Anthony. The businesscasewill highlightthe key aspects of the market potential,regulatory considerations and financialprojections MinnesotaMarket Insights Regulatory Guidance Preview Notes: • The investment represents our best estimatebased on our current understanding of the project scope. Disclaimers: •Local rules andregulations releasedby OCM will have amaterial impact on the industry.We expect initialrules andregulations tobe inplace in 2025. •This presentationincludes “forward‐looking statements”thatinvolverisks and uncertainties. Actual resultscoulddiffermaterially from those projectedorimpliedinforward‐looking statements. Many unknown factorsthat can materially impact projectionscan emerge in the future through legislationor Regulation. Deliverable Fee Business Case Development Comprehensive analysis assessing potential financialandoperational outcomesforSt. Anthony's municipal dispensaryinitiative. Includes market research,regulatory compliancereview, and forward‐looking financial projections. $10,000 USD Total fee for the project: $10,000 USD FEE STRUCTURE NEXT STEPS Staff Plan: Approve Modern Climate proposal Explore potential locations Determine own vs leasing property Determine start up costs Organizational Chart Update Mayor and Council on progression Questions? May 2024 Proposal for Municipal Dispensary Business Case Company Name 22 Summary of our proposal Objectives Solution Outcomes •The primary objective is to assess St. Anthony establishing its own municipal dispensary, evaluating the forward-looking financial statements and potential community impact. •Our consulting firm will provide thorough due diligence, leveraging our expertise to ensure St. Anthony can make an informed decision regarding the establishment of a dispensary. •The aim is to outline the potential benefits and challenges, ensuring that the city is well-prepared to undertake this initiative if found feasible. •Our consulting firm will collaborate with St. Anthony to develop a comprehensive business case, assessing the municipal dispensary and providing best practices and recommendations for a successful launch. •This collaboration will include analyzing market dynamics, regulatory requirements, financial implications, and community engagement strategies to establish an efficient dispensary model.. •A detailed business case that provides St. Anthony with the necessary groundwork to decide on launching a municipal dispensary. •A strategic blueprint for potential rollout that includes financial projections, market analysis, technology integration and an operational strategy. •Full regulatory compliant technology suite integration plan, including POS system, e-commerce, app, security, ERP, CRM, and website development •Recommendations for best practices in management and operational efficiency to ensure ongoing success and alignment with community goals. Proposal Company Name 33 Our unique proposition We have successfully launched dispensaries in new markets, demonstrating a proven track record in rapidly scaling operations across multiple locations. Our expertise extends across the entire cannabis industry lifecycle, from initial setup to full-scale operations. Our leadership team and project members possess deep expertise in all facets of the cannabis industry including dispensary operations, cultivation, lab testing, security, and transportation. This extensive knowledge ensures we are well-prepared to handle the complexities of the market and regulatory environments. Our team structure that combines on-the- ground team members with a broad network of cannabis industry professionals. This extensive network allows us to leverage diverse expertise for thorough and insightful market analysis, ensuring a comprehensive approach. . Proven track record Deep industry expertise Agile team setup Value Prop Company Name 44 This project will answer three key questions resulting in a comprehensive business case for a municipal dispensary Overview Key questions to be addressed What are the potential financial and economic benefits for Saint Anthony in operating a municipal dispensary? What operational models and best practices can ensure efficient and compliant dispensary operations? How can the municipality integrate community values and safety measures into the dispensary's operational framework? 1 2 3 Situation and complication •Saint Anthony is exploring establishing a municipally managed cannabis dispensary. This initiative is driven by the need to optimize local economic growth while maintaining community values and compliance with state cannabis regulations. •The challenge lies in accurately assessing the financial and operational demands to ensure sustainable success and community integration. Desired impact from project •This project is to develop a detailed business case that outlines the financial and operational framework necessary for launching and sustaining a municipally managed dispensary. •Throughout this project, we will deliver strategic insights into market conditions, regulatory compliance, potential revenue streams, and community impact, ensuring that Saint Anthony can make an informed decision Company Name 55 Preview of Our Business Case for St. Anthony’s Dispensary Here is a preview of our business case establishing a municipal dispensary in St. Anthony. The business case will highlight the key aspects of the market potential, regulatory considerations and financial projections Minnesota Market Insights Regulatory Guidance Preview Company Name 66 Cost Structure6 Notes: •The investment represents our best estimate based on our current understanding of the project scope. Disclaimers: •Local rules and regulations released by OCM will have a material impact on the industry. We expect initial rules and regulations to be in place in 2025. •This presentation includes “forward-looking statements” that involve risks and uncertainties. Actual results could differ materially from those projected or implied in forward-looking statements. Many unknown factors that can materially impact projections can emerge in the future through legislation or Regulation. Deliverable Fee Business Case Development Comprehensive analysis assessing potential financial and operational outcomes for St. Anthony's municipal dispensary initiative. Includes market research, regulatory compliance review, and forward-looking financial projections. $10,000 USD Total fee for the project:$10,000 USD Fee structure Date Type Staff Present June 25 Work Session Discuss Initial Debt Levy/Updated Street Improvement Plan City Council City Manager Finance Director June 25 Regular Commissioner MaryJo McGuire Presentation Approval of Refuge Median Approval of Mirror Lake Project Quarterly Goals Update City Council City Manager WSB July 9 Work Session 2024 Initial Property Tax Levy Scenarios City Council City Manager Finance Director July 9 Regular Police Lieutenant Swearing‐In Police Sergeant Swearing‐In Police Officer Swearing In Planning Commission items from June Quarterly Donations & Grants Audit Report City Council City Manager Finance Director Police Chief July 23 Work Session Police Services Contract Exploration Update City Council City Manager Police Chief July 23 Regular Liquor Operations Mid Year Report VillageFest Presentation Night to Unite Presentation Night to Unite Proclamation Quarterly Goals Update City Council City Manager Liquor Op Mgr Police Chief August 15 Work Session Discuss Updated Levy Scenarios/Detailed General Fund Budget City Council City Manager Finance Director August 15 Regular Planning Commission items from July Canvass Special Election Results City Council City Manager August 27 Work Session Administrative Fines for Code Violations City Council City Manager City Planner August 27 Regular 2025 Proposed Budget & Levy Presentation City Council City Manager Finance Director September 10 Work Session City Facilities Discussion City Council City Manager City Planner September 10 Regular Planning Commission items from August 2024 Preliminary Operating Budget and Debt Levy‐PUBLIC HEARING Students in Leadership‐Consent Approve 2025 Feasibility Study and Order Plans and Specs City Council City Manager Finance Director Engineer September 17 Joint Work Session Active Transportation Planning (Joint with Planning and PEC) City Council City Manager City Planner 2024 FUTURE COUNCIL AGENDA ITEMS Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS September 24 Regular Spirit of St. Anthony Award Fire Prevention Presentation Approve Union Contracts City Council City Manager Police Dept Fire Dept October 8 Work Session 2024 Long Term Capital Budget Plans City Council City Manager Finance Director October 8 Regular Preliminary Certification of Delinquent Waste Hauler Accounts‐Consent Agenda Preliminary Certification of Delinquent Utility Accounts‐Consent Agenda Planning Commission items from September Approval of Sale of Bonds City Council City Manager October 22 Regular Quarterly Donations & Grants Quarterly Goals Update City Council City Manager Finance Director November 12 Work Session City Council City Manager November 12 Regular Planning Commission items from October 1st Reading Water, Sewer, & Stormwater‐PUBLIC HEARING Presentation on Water and Sewer Rates Canvass election results Approval of CIP City Council City Manager Finance Director November 18 Work Session Commission Interviews City Council City Manager November 26 Regular Fire Prevention Poster Winners 2nd Reading and Adoption Water, Sewer, & Stormwater Street Project Approve Plans & Specifications, Authorize Advertisement for Bids Union Contracts City Council City Manager December 10 Work Session City Council City Manager December 10 Regular Planning Commission items from November Appoint Parks and Planning Commissioners and Chair/Vice Chairs Setting Salary of City Manager Authorizing Transfers & Closing of Specified Funds Setting the 2025 City & HRA Budgets and Final Property Tax Levy ‐PUBLIC HEARING 2025 Fee Schedule MS4 Quarterly Goals update Final reading and adoption of water, sewer, & stormwater City Council City Manager Finance Director December 25 Regular January 14 Work Session City Council City Manager 2025 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS January 14 Regular Planning Commission items from December Housekeeping Resolutions Resolution for the Street Improvement Bond Reimbursement Quarterly Donations & Grants NYFS Agreement Outside Orgs‐Council Students in Government Presentation City Council City Manager January 28 Regular Public Works Snow Plowing Operations presentation City Council City Manager PW Director February 11 Work Session City Council City Manager February 11 Regular Police Chief Swearing‐In Planning Commission items from January Public Hearing‐2025 Budget Calendar and Process 2025 Planning Commission Work Plan‐ (motion only) 2025 Parks and Environmental Commission Work Plan‐ (motion only) Administration Annual Report Liquor License Renewals (Consent Agenda) City Council City Manager Finance Director February 25 Work Session City Council City Manager February 25 Regular Water Conservation Poster Winners Adoption of Strategic Plan Liquor Annual Report City Council City Manager Liquor Op Manager March 11 Work Session City Council City Manager March 11 Regular Planning Commission Items from February Public Works Annual Report City Council City Manager Public Works Director March 25 Regular Police Annual Report Call for Public Hearing on Road Improvements and Assessments Order the Preparation of Assessments City Council City Manager Police Dept WSB April 8 Work Session City Council City Manager April 8 Regular Planning Commission Items from March Quarterly Donations & Grants Hennepin County Commissioner Irene Fernando Fire Annual Report Arbor Day Proclamation Earth Day Proclamation Quarterly Goals Update City Council City Manager Fire Dept April 22 Regular Finance Annual Report Insurance Renewal & Tort Limits‐ Consent Road Improvements and Assessments‐ PUBLIC HEARING Villager of the Year and Business of the Year City Council City Manager Finance Director WSB May 13 Work Session City Council City Manager Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS May 13 Regular Planning Commission items from April City Council City Manager June 10 Work Session City Council City Manager June 10 Regular Planning Commission Items from May Authorize preparation of feasibility study for 2026 street project City Council City Manager