HomeMy WebLinkAboutCC WS PACKET 09242024CITY OF SAINT ANTHONY VILLAGE
WORKSESSION AGENDA
Tuesday, September 24, 2024 at 5:30PM
Members of the public who wish to attend the meeting may do so in person.
Minutes
Approval Of CC WS Meeting Minutes
WS 09 -10 -2024.PDF
Worksession Topics
Police Services Contract Exploration Update
Charlie Yunker, City Manager, and Jeff Spiess, Police Chief, presenting.
COVER MEMO.PDF
PRESENTATION.PDF
DRAFT CONTRACT WITH SAV 9.18.24.PDF
Future Worksession Dates, Times And Agenda Items
Future Agenda Items
FUTURE AGENDA ITEMS.PDF
Adjournment
If you would like to request special accommodations or alternative formats, please contact the City
Clerk at 612 -782 -3313 or email city@savmn.com . People who are deaf or hard of hearing can
contact us by using 711 Relay.
Our Mission is to promote a high quality of life to those we serve through
outstanding city services.
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CITY OF SAINT ANTHONY VILLAGEWORKSESSION AGENDATuesday, September 24, 2024 at 5:30PMMembers of the public who wish to attend the meeting may do so in person. MinutesApproval Of CC WS Meeting MinutesWS 09 -10 -2024.PDFWorksession TopicsPolice Services Contract Exploration UpdateCharlie Yunker, City Manager, and Jeff Spiess, Police Chief, presenting.COVER MEMO.PDFPRESENTATION.PDFDRAFT CONTRACT WITH SAV 9.18.24.PDFFuture Worksession Dates, Times And Agenda ItemsFuture Agenda ItemsFUTURE AGENDA ITEMS.PDFAdjournmentIf you would like to request special accommodations or alternative formats, please contact the City Clerk at 612 -782 -3313 or email city@savmn.com . People who are deaf or hard of hearing can contact us by using 711 Relay.Our Mission is to promote a high quality of life to those we serve through
outstanding city services.
1.A.Documents:2.A.Documents:3.A.Documents:4.
City of St. Anthony
CITY COUNCIL WORK SESSION
Minutes
September 10, 2024
Present:
Mayor & Council:
Mayor Wendy Webster, Councilmembers Lona Doolan, Nadia Elnagdy, Jan Jenson and Thomas Randle.
Absent:
Staff:
City Manager Charlie Yunker and ANSR Representatives Katie Engman and Molly Schmidtke.
Call to Order:
Mayor Wendy Webster called the Work Session to order at 5:30 p.m.
1.Approval of CC WS Meeting Minutes
A.August 27, 2024, Council Work Session Meeting Minutes
Motion by Councilmember Jenson, seconded by Councilmember Doolan, to approve the City Council
Work Session Meeting Minutes of August 27, 2024, as presented.
Motion carried 5-0.
2.Work Session Topics
A.Prohibiting the Sale of Flavored Tobacco Discussion
Ms. Katie Engman and Ms. Molly Schmidtke appeared before the City Council. They are representing the
Association for Nonsmokers – MN. The ANSR is dedicated to reducing the human and economic costs of
commercial tobacco, nicotine and other drug use in Minnesota. Their core commitments are:
To project young Minnesotans from a lifetime of addiction.
To ensure that all Minnesotans can breathe clean, smoke-free air everywhere.
To reduce health inequities and other disparities in relation to commercial tobacco, nicotine,
and other drugs.
The tobacco industry spends nearly $1 million per hour marketing tobacco products. Commercial
tobacco is still a problem. In Minnesota, one in seven 11th graders uses e-cigarettes, and 90 percent of
those students use flavored e-cigarettes. Commercial tobacco use sets kids up for a lifetime of nicotine
addiction and serious health conditions like heart disease and cancer. The tobacco industry targets
Black, LGBTQ+, American Indians, and young people and spends more than $100 million a year
marketing their products in Minnesota.
All Minnesotans pay the price for tobacco’s harm. Smoking costs the State over $9 billion a year: more
than $4.7 billion in excess healthcare costs and $4.7 billion in lost productivity. Commercial tobacco use
remains the leading cause of preventable death and disease, taking the lives of more than 6,300
Minnesotans each year. Every time Big Tobacco addicts another generation of kids to smoking, they put
all taxpayers on the hook for billions of dollars in healthcare costs to treat tobacco-related diseases.
September 10, 2024 St. Anthony Council Work Session - 2
A chart showing Tobacco Industry Targeting Impacts was displayed. 90% of Minnesota middle and high
school students who use tobacco products use flavored products. A chart showing the Nicotine Amount
per product was also displayed along with a Minnesota Student Survey taken in 2022 results on the use
of any commercial tobacco products in the last 30 days for Minnesota and St. Anthony Village – New
Brighton.
E-cigarettes are the most common tobacco product currently used (use on 1 or more days in the past 30
days) by 1.63 million of America’s middle school and high school students. Almost 4 in 10 students
reported frequent use (use on 20 or more days in the past 30 days) and slightly more than 1 in 4
reported daily use. Charts showing the percent of students who currently use e-cigarettes who reported
frequent use by the year 2017 – 2023 and the percentage of students who currently use e-cigarettes and
reported having experienced a sign of dependence by the year 2020-2023 were also provided.
The impact of nicotine on the adolescent brain were reviewed:
No amount of nicotine is safe for young people.
Nicotine is highly addictive and a stimulant.
Youth exposed to nicotine are more likely to use other substances.
4 in 5 Minnesota teens who vape may be nicotine dependent.
Menthol increases nicotine absorption, leading to greater dependence. Menthol use is harder to quit.
Among high school smokers, those who smoke menthols are more likely to smoke within one hour of
waking and more likely to report cravings compared to high school smokers of non-menthols. African
Americans use menthol more than other racial/ethnic groups. There is sufficient research to confirm
that tobacco companies targeted youth, women, and African Americans with menthol marketing.
Research also suggests that tobacco companies targeted Latinos, Asians, and Hawaiian/Pacific Islanders.
The tobacco industry (which includes the vape industry) has a history of pretending to be
environmentally friendly when they’re really not. This is called “greenwashing”. Some examples are:
Tobacco companies occasionally host trash clean-up events but refuse to take responsibility for
making some of the most littered products in the world.
Tobacco companies claim to plant trees even though a few trees won’t make up for the millions
of trees they cut down every year.
Tobacco companies use words like “natural” and “earth-friendly” to market some of their
products even though there’s nothing “natural” about plastic filters, added chemicals or
deliberately harming the planet for profit.
Ending the sale of menthol cigarettes would cut littering by 3.8 billion cigarette butts annually. 1.7
million pounds of waste each year. This would have a huge environmental impact. Vape waste is toxic e-
waste and creates three huge environmental problems:
1.Increase in single-use plastics.
2.Introduces hazardous and toxic chemicals like nicotine into the environment when thrown out.
3.Increases tech waste, including lithium-ion batteries (which are also considered toxic waste).
Ms. Engman reviewed the North Suburban Tobacco Compliance Project. A chart showing the compliance
checks to vendors in North Suburban Cities in 2023. Federal Updates include Tobacco 21 (2019), few
restrictions on flavored vaping products and FDA declared menthol harmful but has yet to act. MN
Tobacco 21:
Increased age to purchase to 21 from 18 years old
Removed Purchase, Use and Possession (PUP) penalties for young people
September 10, 2024 St. Anthony Council Work Session - 3
Hold retailers accountable for responsible sales
Verification of age for those under 30
Signage posted at the point-of-sale.
A chart showing the MN Statute Updates: Penalties was displayed.
Other Best Practice: Policy options to address Appeal, Access, & Affordability:
Ending the sale of flavored commercial tobacco products
Limiting the number of licensed tobacco retailers
Price discounting: minimum pack prices and prohibiting the redemption of coupons
Increased penalties for ordinance violations.
Ending the Sale of Flavored Commercial Tobacco Products will save lives. Estimating saving 650,000
deaths over time including 255,000 in the Black community. Restricting the number of tobacco licenses
allowed in a community is a way to decrease commercial tobacco in a community. Research shows that
the location and density of commercial tobacco-related product retailers influences tobacco-related
product use and worsens health disparities.
Suggestions for capping tobacco licenses in St. Anthony Village.
1.Cap based on population density 5 licensed retailers vs. 9,970 residents equal to 1 licensed
retailer for every 1,994 residents.
2.Cap based at current licenses and reduce number over time, as licenses are revoked or expired
and are not renewed.
3.Cap at Zero through attrition – no new licenses.
A chart showing what other cities have done was presented. Among Minnesota smokers, about 50%
have used coupons or promotions in the past year to save money on cigarettes. Coupons foster nicotine
addiction in young smokers and keep heavy smokers addicted. Minnesota adult smokers who redeemed
cigarette coupons were much less likely to quit smoking than those who didn’t use coupons.
Why address commercial tobacco locally?
In Minnesota cities lead, the State follows: T21, Clean Indoor Air.
Why flavors? The vast majority of the tobacco products youth are using are flavored; nearly 80
percent of youth who ever tried tobacco started with a flavored tobacco product. And 95% of
tobacco users start before they are 21. Prevention is key.
Of Minnesota adults who smoke menthol, about half said they would quit smoking if menthol
cigarettes were no longer sold in the United States.
Why Capping? Research shows that the location and density of commercial tobacco-related
product retailers influence tobacco-related product use and worsens health disparities.
Why Price Discounting? This comprehensive tobacco ordinance will make commercial tobacco
products less accessible and appealing to young people and will protect youth, Black,
Indigenous, LGBTQIA+ and other residents from industry targeting.
Why increased penalties? State minimum fines were increased in 2020. Selling tobacco is a
privilege and we must hold retailers accountable.
Councilmember Randle stated he has the same concerns. We cannot tell people over 21 years of age
that they cannot smoke. If adults want to use flavored tobacco they should be able to. Adults have their
own minds and we do not have the right to tell them what they can and can’t do including Black people.
September 10, 2024 St. Anthony Council Work Session - 4
Mayor Webster appreciated Councilmember Randle’s perspective. Councilmember Randle stated
parents need to be involved in helping their children not start smoking. We can’t rely on everyone else
to do our jobs for us. If there is common ground he would be in favor of that. He is open to finding a
solution.
Councilmember Doolan stated she took a class at the University of Minnesota in American History. She
reviewed some of her learnings. The presenters are making the Council aware of intentional marketing
to youth.
Councilmember Elnagdy asked some questions about the data. Are they wanting to ban the sale of
vapes and menthol. Ms. Engman stated they cannot target specific products. Councilmember Elnagdy
asked if any surrounding cities have banned the sale and Ms. Engman stated Arden Hills, Lauderdale,
Lilydale, Mendota Heights, Edina, Bloomington, Richfield, and Golden Valley have banned the sale.
Councilmember Jenson asked if those cities still sell vaping products and Ms. Engman stated they do. No
one can enter the store unless they are over 21. Councilmember Elnagdy stated Roseville has restricted
it and only has it in their 4 tobacco stores.
Councilmember Doolan stated a retailer was selling it and now is not allowed to sell it in those cities.
Ms. Engman stated they were given a year notice that as of January 1, 2027 they no longer can sell.
Councilmember Doolan referred to the impact to a child’s developing brain. Isn’t there also a significant
impact to a child’s lungs. Ms. Engman stated the lungs are affected along with the entire building.
Ms. Schmidtke stated there are over 25 cancer-causing chemicals that have been found in vape e-
liquids.
Councilmember Elnagdy asked about recommendations and in a perfect world all the best practices
would be followed. St. Anthony is below the State minimum. What is the median. She stated Falcon
Heights for 2nd offense has $750 fine and the license is lost for two years.
Councilmember Jenson asked if vaping products can be purchased on Amazon. Ms. Engman stated it is a
small market because you can’t ship it. Ms. Schmidtke stated there are online sales but the data shows
young people are getting their products from vape shops.
Councilmember Elnagdy asked what happened in the year and the dive in 2021 that was taken in
compliance. Ms. Engman stated St. Anthony has a few number of retailers so if there were two incidents
it would show as a larger percentage out of compliance. St. Anthony only has three retailers.
Councilmember Doolan asked if one offense is one sale to a minor one time. Ms. Engman stated if the
store sells to a minor that is an offense. The time period is 36 months. Another example of an offense is
a store selling flavors, which were illegal products. Are the 5 tobacco retailers in St. Anthony only
tobacco retailers or do they sell other merchandise. Ms. Engman stated they have other merchandise.
Councilmember Doolan asked if there are any repercussions where adults purchase for minors. The fines
go to the business not the clerk that sold the product. Ms. Engman will research State Law to see if there
is a fine for “social host”.,
Mayor Webster stated St. Anthony needs to update their penalties to the State guidelines. Council
needs to discuss if there is interest in capping the number of tobacco licenses, restricting coupons, and
ban the selling of flavored tobacco.
September 10, 2024 St. Anthony Council Work Session - 5
Councilmember Elnagdy asked, in banning the sale of flavored tobacco, would it be unfair to adults who
wish to use the products. She is in favor of restricting coupons and the number of tobacco licenses and
increasing the penalties.
Councilmember Randle agreed.
Councilmember Jenson stated he likes the idea of capping. If a gas station changes its name can it no
longer have a license. Ms. Schmidtke stated the model policy language does not allow the transfer of
license from an owner but a name change is not affected. He would be in favor of capping and looking a
way of restricting the sale of candy-flavored vaping products. He does not agree with telling another
adult they cannot purchase what they want. He is in favor of restricting coupons.
Councilmember Doolan stated cigarettes would still be sold. Penalties would apply to regular cigarettes.
Ms. Schmidtke stated that was pulled out with the T21 law. Councilmember Doolan stated she is in favor
of capping and restricting coupons. She asked if there should be a distinction on the type of product.
Ms. Engman stated all products need to be treated the same.
Councilmember Jenson asked if anything would be accomplished other than capping future retailers and
increasing the penalties. Councilmember Randle stated we can do the best we can. If we ban they will
get it from elsewhere. We should only be concerned in St. Anthony. Putting a cap on it is a good solution
at this time. The ultimate goal is to keep it out of the hands of youth.
Councilmember Elnagdy asked for other cities that have done this what are the current numbers. Ms.
Engman stated there has been an impact.
Councilmember Doolan asked when the St. Paul cap went from 235 to 25. Everything was capped last
December. Ongoing surveys will be done.
Councilmember Elnagdy asked if there is a downside if these three things are done. Ms. Engman stated
only if there was an open business and the City wanted tobacco to go in there.
Councilmember Doolan asked if any studies have been done on the loss of business after restrictions
were done. Ms. Engman stated she will provide and it can be provided to Council.
Councilmember Jenson stated he has known a number of heavy smokers over the years and they have
significant health problems.
Councilmember Randle asked if there have been issues in St. Anthony with tobacco products being sold
to youth. Mr. Yunker stated he does not recall how many have occurred.
Mayor Webster stated the consensus of the Council is to cap the number of licenses and restricting
coupons for the sale of tobacco products. The penalties need to be updated to align with State
guidelines. Mr. Yunker stated Katie and Molly have offered to do the work to get this before Council for
approval. Council needs to determine the penalty amounts and also what to do with the cap. The
consensus for cap is ZERO. The penalty amounts should be at the level of State recommendations. Any
higher amounts can be looked at later.
September 10, 2024 St. Anthony Council Work Session - 6
Councilmember Elnagdy suggested surveying the community to get their opinion. We should figure out
what the community members want. Councilmember Doolan would be in favor of seeking input.
Councilmember Randle stated he would be in favor of getting input. Councilmember Jenson suggested
putting it in the quarterly newsletter requesting comments. Councilmember Doolan asked if there would
be enough responses.
Mr. Yunker reminded Council that the sale of hemp-based THC beverages is tied to the tobacco licenses.
Future Work Sessions:
The next Work Session will be held on September 24, 2024 in the Council Chambers.
Future Agenda Items:
Adjournment:
The meeting adjourned at 6:51 p.m.
Respectfully submitted,
Debbie Wolfe
TimeSaver Off Site Secretarial, Inc.
MEMORANDUM
To:St. Anthony Village City Council
From:Charlie Yunker, City Manager and Jeff Spiess, Police Chief
Date:September 24, 2024 City Council Work Session
Request:Potential Renewal of Police Partnership with the City of Falcon Heights
BACKGROUND
At its regular meeting on April 23, 2024 the City Council approved continuing the exploratory process of a
renewed police service partnership with the City of Falcon Heights. This moves the process into Phase 3 where a
final decision is made based upon a final contract, and agreed-upon timeframe for implementation which is
based on many logistical details.
As a part of the discussion Council noted particular items they would like to review as the process continues.
Those included:
Lessons learned from the previous relationship
A Police Department SWOT Analysis
Benefits to the City and the Police department on a renewed partnership
Appropriately sharing/mitigating risk
Financial plan that would not increase the Saint Anthony tax levy from a renewed partnership
A staffing plan and timeline to support expansion of the department when hiring is very challenging
At the City Council’s Work Session on May 28, 2024 the Council reviewed the three primary lessons learned from
the previous relationship, a Police Department SWOT analysis that included benefits to the City and the Police
Department, and the staffing plan for fulfilling a contract for service and the approach to expansion of the Police
Department in a very challenging hiring market.
At the City Council’s Work Session on July 23, 2024 the Council reviewed a draft contract that integrated the
comments and concerns from both the City Council as well as the community during feedback sessions. The City
of Falcon Heights City Council also reviewed and offered comments, and staff has integrated those thoughts into
the attached draft contract for further review.
Staff has also updated future contract price numbers based on how 2025 budget process to reflect the updated
personnel and equipment costs that are more in focus now for 2025.
Also, the Police Department has been working through enhancing recruitment efforts and exploring additional
strategies to further those efforts.
UPDATE ON THE EXPLORATORY PROCESS
Staff has continued to work through the exploratory process and is offering an update on the following areas:
Decision timeline
Staffing plan
Financial plan
Draft contract revisions
DECISION TIMELINE
Another aspect of the process has been City of Falcon Heights staff working to secure police services starting
January 1, 2025 up until the St. Anthony Police Department would be adequately staffed to begin services. This
was ideally to be January 1, 2026, or thereafter based on staffing levels.
City of Falcon Heights staff explored temporary options with neighboring agencies on temporary services with
no success and made a request to the Ramsey County Sherrif’s Office (RCSO) to extend services through 2025.
The RCSO declined and offered no more then two extra months of coverage, through February 28, 2025. As a
result, this has shorted the timeline available for the Cities of Saint Anthony Village and Falcon Heights to make a
decision on entering into a renewed partnership.
A decision should be made by the Saint Anthony Village City Council on October 22, 2024.
This is the rationale behind the Appendix A added to the draft contract that references adding service level over
time beginning on March 1, 2025. This also impacts the approach for adding additional officer and staff to
support the City of Falcon Heights, and the financial support needed to do so without impacting the city of Saint
Anthony Village tax levy, which is reflected in the staffing section below.
STAFFING PLAN
The department analyzed call data and identified the following additional personnel to support expansion:
Patrol Officers Additional patrol officers same as previous contract 4
Swing Shift Patrol Additional officers during high call volume time 2
Investigator Investigative capacity to adequately address call type needs 1
Community Engagement Officer Sworn officer to coordinate community engagement for all cities 1
Administrative Support Additional administrative capacity similar to previous contract 1
Total additional personnel needed 9
CURRENT STATUS
On July 1, 2024, the authorized sworn officer strength of the Police Department increased to 22. The current
staffing level is at 19, and there is one candidate in the background process and 1 additional interview scheduled
at this time. In order to increase the applicant pool and ability to hire qualified police officers, the Police
Department proposes the following approaches:
EXPANSION OF THE CADET PROGRAM
There has been some increased interest in the Cadet program, which has a current authorized strength
of two (2). The police department has two cadets, who will complete their college education and the
Skills program in 2025. Many police departments are finding most success in a long-term solution, in
which potential new officers are identified while still completing their college degrees. The department
would pay for part of their education, while also employing them as a Cadet on a part-time basis. Once
their education is complete, they would be hired as a full time police officer. Staff is proposing that this
authorized strength be increased to six (6), which will increase our ability to promote more cadet
candidates to the police officer position when they have finished their required college education. An
evaluation of hourly compensation and incentives should also be conducted to ensure that St. Anthony
is consistent with industry standards.
HIRING BONUS
Staff proposes offering a one-time hiring bonus for entry level officers and hiring bonus for lateral level
officers. Half of the bonus would be paid upon successful completion of the field training program and
the remaining balance at the end of the one-year probationary period. Each officer would be required to
repay this amount if their employment ends either voluntarily or involuntarily within two years of the
date of hire.
REFERRAL BONUS
Staff proposes the offering of a one-time lump sum referral bonus to any current St. Anthony Police
Department employee who refers an eligible police officer who applies, is hired, and successfully
completes the field training program.
RETENTION BONUS
The only thing worse than being unable to attract new employees would be to lose any of our current
personnel. Hiring a new officer that is self-sufficient takes thousands of dollars and approximately 6-9
months’ time. During the building phase of 2025, there will be an increased workload on current
personnel, and it is important that they are supported and given additional financial incentive to remain
a member of the St. Anthony Police Department. Staff is recommending a retention bonus for all current
licensed police officers and office staff who are employed during the entire year of 2025, payable as a
percentage of their annual base salary.
UPGRADED FACILITY COMMITMENT
A significant upgrade to the current police facility or a new facility is necessary for the daily operation of
a modern 21st century police department. This is due to the need for space for additional personnel,
evidence handling and retention, officer wellness, training, emergency operations, and aesthetics. This
will make St. Anthony consistent with most other police departments in the metropolitan area. As a
recruitment tool, this is vitally important. Staff recommends a stated commitment by the City Council to
pursue this goal, consistent with plans set forth by the Oertel Architects, Ltd.
FINANCIAL PLAN
The financial aspects of this exploration can be categorized into three areas:
Contract price approach and annual charge
Personnel and operating needs and related costs
Facility upgrades needs
CONTRACT APPROACH AND PRICE (FULL SERVICE SCOPE)
Determined by allocating costs based on a 50/50 blend of population percentage and call volume percentage,
applied to total police costs. Numbers are rounded for clarity:
POPULATIONS CALLS FOR SERVICE BLENDED COMBINED
COST ALLOCATION(2020 US CENSUS)(YEARLY AVERAGES ON
SAV METHODOLOGY)
TOTAL SAV FH LD TOTAL SAV FH LD 50%SAV FH LD
17,000 9,300 5,400 2,300 12,800 7,900 2,800 2,100 POP 55%32%14%
55%32%14%62%22%16%CALLS 62%22%16%
BLENDED 58%27%15%
Based on draft methodology, below is the estimated contract range. This is updated from the previous estimate
based on 2025 budgeted costs that include the upward pressure on wages for sworn officers. Numbers are
rounded for clarity and accelerated by a 4% inflation assumption for 2026:
Additional personnel, operating and equipment costs $1,615,500
Shared Fixed costs and capital contribution $263,700
Approximate contract price in 2026 $1,879,200
CONTRACT APPROACH AND PRICE (FULL SERVICE SCOPE)
Staff has in process of determining a contract price for the phase beginning March 1, 2025 until full staffing is
reached. This will be provided for the Council for the partnership decision meeting.
FACILITY UPGRADES NEEDS
Police Department leadership have been able to review the draft concepts that Oertel Architects offered to City
staff in the Spring of 2023. To review, the architects discussed the Police Department facility with staff about
short term and long-term needs for the department and how that relates to the building and space usage. Staff
highlighted a need for a professional work environment to draw recruits to a changing police department,
including:
Repurpose existing spaces to be more useable
Need for training and meeting space
Larger secure evidence storage
Improve daylight access
Add additional equipment storage
Rework locker rooms
Improve reception area
Larger garage and secured storage
The architect’s estimation for renovations/expansion of the existing facility to address all needs would be in the
range of $1,800,000 - $2,200,000, in 2025 dollars. Staff was not proposing that an entirely new police station be
constructed. This review took place before the topic of a renewed partnership was in front of the City to
consider, and the direction given to Oertel Architects was to reconfigure to address needs as best as possible
without expanding the existing footprint.
Staff re-engaged with Oertel Architects to review how to renovate and expand the department’s facility to
address current and future needs in the optimal manner as a result of the exploration of a renewed partnership
with the City of Falcon Heights, which introduced a possible funding source. Staff also toured other, newer
public safety facilities to see current design trends so that any expansion would address needs effectively. From
that, the scope asked of Oertel Architects was modified to include the following in addition to the previous
stated needs:
Indoor garage for all department vehicles
Expansion of evidence processing and
storage space beyond previous scope
Addition of officer workstations and offices
Dedicated spaces for classroom style training
and tactical style training and related storage
These desired attributes expands the scope considerably, and integrating them into the existing footprint of the
building without significant concessions is not possible. Oertel Architects engaged with a structural engineer to
assess to feasibility of adding a second level to the existing building as an option to consider. From that
assessment it was confirmed that adding a second level to the Community Center would require reinforcing
each roof truss one by one to accept the greater load. The current structure was designed to utilize all bricked
walls as load bearing, thus the smallest roof trusses possible were used. Or, the entire roof structure would need
to be removed and replaced with a new structure designed to accept the weight load and allow for more
reconfiguration options.
As a result, Oertel Architects proposed two preliminary concepts to add space to the existing building, one to
the south and east as single level, and one as a partial two-level. The estimated cost of this in the $8,000,000 to
$10,000,000 range. This option would not address any other needs in the Community Center facility, and only
address the Police Department itself and staff does not recommend this approach.
Staff continued to discuss and asked Oertel Architects to review if adding to the existing Fire Department
building would be feasible. This was due to known space limitations in the Fire Department, and to acknowledge
the trend of joint police and fire ‘Public Safety’ facilities being constructed in other cities. This allows for the
sharing of spaces such as training, fitness, and emergency operations spaces. This would address space needs for
both the Police Department and the Fire Department as well.
Oertel Architects provided a very preliminary concept that indicated that it could be feasible for add the space
to the Fire Department with minimal impact to Central Park. However, preliminary cost is estimated at between
$12,000,000 and $15,000,000. This range of costs will necessitate the City to explore funding options over and
above simply issuing general obligation debt, such as State Bonding Bill support.
DRAFT CONTRACT CHANGES FROM THE JULY 23, 2024 WORK SESSION
City Council comments from the first review were considered and the draft contract revised as reflected below:
ANNUAL “TRUE-UP” OF BUDGET VS ACTUAL RESULTS
This section was eliminated. Further staff discussions concluded that extraordinary costs unique to each partner
is anticipated to be minimal, but if that changes this can be revisited in the future.
JOINT OPERATIONS COMMITTEE MEETING FREQUENCY AND SERLIVE LEVEL EXPECTATIONS
Staff was comfortable specifying a quarterly meeting schedule for the committee, as this would be expected at
least during the initial term of the contract. In future renewals this could be revised to be less prescriptive.
A section was added to specify that service level expectations will be discussed at the staff level as part of the
scope of the committee.
SHARING FINANCIAL IMPACT OF CRITICAL INCIDENTS
City staff from Saint Anthony Village and Falcon Heights are coordinating with our respective City Attorneys and
the League of Minnesota Cities Insurance Trust to include appropriate language to address this concern. That
final language is not solidified, but all parties are in agreement in concept, and draft language is in the contract
to reflect that commitment.
APPENDIX A
Added to acknowledge the need for a “ramp-up” to full services over a reasonable amount of time.
NEXT STEPS
Staff from both Saint Anthony Village and Falcon Heights will continue to work through finalizing the contract
and refining all other aspects as much as possible before the decision date of October 22, 2024.
DISCUSSION ITEMS FOR COUNCIL FEEDBACK
Below are the specific items for discussion and feedback for the City Council:
Comments on the information presented and work completed to date.
Key information needed for an October 22, 2024 decision deadline
ATTACHMENTS:
Presentation
DRAFT CONTRACT
THIS PAGE LEFT INTENTIONALLY BLANK
9/19/2024
1
Renewed Police Services Contract Between
Saint Anthony Village and Falcon Heights
Phase 3 Progress Update
September 24, 2024 City Council Work Session
BACKGROUND INFORMATION
On April 23, 2024 the City Council approved continuing the
exploratory process of a renewed police service partnership with
the City of Falcon Heights.
As a part of the discussion Council noted particular items they
would like to review as the process continues. Those included:
Lessons learned from the previous relationship
A Police Department SWOT Analysis
Benefits to the City and the Police department on a renewed partnership
Appropriately sharing/mitigating financial risk
Financial plan that would not increase the Saint Anthony tax levy from a renewed partnership
A staffing plan and timeline to support expansion of the department when hiring is very challenging
9/19/2024
2
UPDATE ON THE PROCESS
On May 28, 2024 the City Council reviewed and provided
feedback on:
Lessons learned from the previous relationship
A Police Department SWOT Analysis
Benefits to the City and the Police department on a renewed partnership
On July 23, 2024 the City Council reviewed and provided
feedback on:
Draft contract that included appropriately sharing/mitigating financial risk
UPDATE ON THE PROCESS
Staff has continued to work through the exploratory process
and is offering an update on the following areas:
Decision timeline
Staffing plan
Financial plan
Draft contract revisions
9/19/2024
3
DECISION TIMELINE
A decision should be made by the Saint Anthony Village City Council on
October 22, 2024
Another aspect of the process has been City of Falcon Heights staff working to secure police services
starting January 1, 2025 up until the St. Anthony Police Department would be adequately staffed to begin
services. This was ideally to be January 1, 2026, or thereafter based on staffing levels.
City of Falcon Heights staff explored temporary options with neighboring agencies on temporary services
with no success and made a request to the Ramsey County Sherrif’s Office (RCSO) to extend services
through 2025. The RCSO declined and offered no more then two extra months of coverage, through
February 28, 2025. As a result, this has shorted the timeline available for the Cities of Saint Anthony Village
and Falcon Heights to make a decision on entering into a renewed partnership.
STAFFING PLAN
The department analyzed call data and identified the
following additional personnel to support expansion:
Patrol Officers Additional patrol officers same as previous contract 4
Swing Shift Patrol Additional officers during high call volume time 2
Investigator Investigative capacity to adequately address call type needs 1
Community Engagement Officer Sworn officer to coordinate community engagement for all cities 1
Administrative Support Additional administrative capacity similar to previous contract 1
Total additional personnel needed 9
9/19/2024
4
STAFFING PLAN
CURRENT STATUS
On July 1, 2024, the authorized sworn officer strength of the Police Department increased to 22. The
current staffing level is at 19, and there is one candidate in the background process and 1 additional
interview scheduled at this time.
In order to increase the applicant pool and ability to hire qualified police officers, the Police Department
proposes the following approaches:
•Expand the cadet program•Hiring bonus for new officers•Referral bonus•Retention bonus for current officers•Upgraded facility commitment
STAFFING PLAN
EXPANSION OF THE CADET PROGRAM
There has been some increased interest in the Cadet program, which has a current authorized strength
of two (2). The police department has two cadets, who will complete their college education and the
Skills program in 2025. Many police departments are finding most success in a long‐term solution, in
which potential new officers are identified while still completing their college degrees. The department
would pay for part of their education, while also employing them as a Cadet on a part‐time basis. Once
their education is complete, they would be hired as a full‐time police officer.
Staff is proposing that this authorized strength be increased to six (6), which will increase our ability to
promote more cadet candidates to the police officer position when they have finished their required
college education. An evaluation of hourly compensation and incentives should also be conducted to
ensure that St. Anthony is consistent with industry standards.
9/19/2024
5
STAFFING PLAN
HIRING BONUS
Staff proposes offering a one‐time hiring bonus for entry level officers and for lateral level officers. Half
of the bonus would be paid upon successful completion of the field training program and the remaining
balance at the end of the one‐year probationary period. Each officer would be required to repay this
amount if their employment ends either voluntarily or involuntarily within two years of the date of hire.
REFERRAL BONUS
Staff proposes the offering of a one‐time lump sum referral bonus to any current St. Anthony Police
Department employee who refers an eligible police officer who applies, is hired, and successfully
completes the field training program.
STAFFING PLAN
RETENTION BONUS
Hiring a new officer that is self‐sufficient takes thousands of dollars and approximately 6‐9 months’
time. During the building phase of 2025, there will be an increased workload on current personnel, and
it is important that they are supported and given additional financial incentive to remain a member of
the St. Anthony Police Department. Staff is recommending a retention bonus for all current licensed
police officers and office staff who are employed during the entire year of 2025, payable as a
percentage of their annual base salary.
UPGRADED FACILITY COMMITMENT
A significant upgrade to the current police facility or a new facility is necessary for the daily operation of
a modern 21st Century police department. This is due to the need for space for additional personnel,
evidence handling and retention, officer wellness, training, emergency operations, and aesthetics. This
will make St. Anthony consistent with most other police departments in the metropolitan area. As a
recruitment tool, this is vitally important.
9/19/2024
6
FINANCIAL PLAN
CONTRACT PRICE METHODOLOGY
Determined by allocating costs based on a 50/50 blend of population percentage and
call volume percentage, applied to total police costs. Numbers are rounded for clarity.
POPULATIONS
(2020 US CENSUS)
TOTAL SAV FH LD
17,000 9,300 5,400 2,300
55% 32% 13%
CALLS FOR SERVICE
YEARLY AVG ON SAV PRACTICE
TOTAL SAV FH LD
12,600 7,900 2,800 2,100
62% 22% 16%
BLENDED COMBINED COSTS
50% SAV FH LD
POP 55% 32% 14%
CALLS 62% 22% 16%
BLENDED 58% 27% 15%
FINANCIAL PLAN
APPROXIMATE FULL SERVICES CONTRACT PRICE
This is updated from the previous estimate based on 2025 budgeted costs that include the
upward pressure on wages for sworn officers. Numbers are rounded for clarity, assume full
staffing on January 1, 2026 and accelerated by a 4% inflation assumption for 2026:
Additional personnel, operating and equipment costs $1,615,500
Shared Fixed costs and capital contribution $263,700
Approximate contract price in 2026 (full services) $1,879,200
RAMP‐UP SERVICES CONTRACT PRICE
Staff has in process of determining a contract price for the phase beginning March 1, 2025 until
full staffing is reached. This will be provided for the Council for the partnership decision meeting.
9/19/2024
7
FINANCIAL PLAN
FACILITY UPGRADES NEEDS
The police department, as a component of the 1996 city hall building, is short on space and
does not meet current demands. Since this building was completed both Saint Anthony Village
and policing have changed.
There are spaces that are missing, such as a large training room, an Emergency Operations
Center, dedicated sallyport, evidence processing, several offices, and a garage sized to house
all of the departments squad cars.
•Current Police Department: 9,200 sf•If it was constructed today: 30,000 sf
FINANCIAL PLAN
FACILITY UPGRADES NEEDS
In the Spring of 2023 architects discussed the Police Department facility with staff about short
term and long‐term needs for the department and a need for a professional work environment
to draw recruits to a changing police department, including:
The architect’s estimation for renovations/expansion of the existing facility to address all
needs would be in the range of $1,800,000 ‐$2,200,000, in 2025 dollars, and all withing the
existing building footprint. This information was intended for future discussion on long‐term
facility planning.
Repurpose existing spaces to be more useable
Need for training and meeting space
Larger secure evidence storage
Improve daylight access
Add additional equipment storage
Rework locker rooms
Improve reception area
Larger garage and secured storage
9/19/2024
8
FINANCIAL PLAN
FACILITY UPGRADES NEEDS
Staff re‐engaged with architects on how to renovate and expand the department’s facility to
address current and future needs in the optimal manner as a result of the exploration of a
renewed partnership with the City of Falcon Heights, which introduced a possible funding
source. Staff also toured other, newer public safety facilities to see current design trends so that
any expansion would address needs effectively. From that, the scope was modified to include
the following in addition to the previous stated needs:
The architect’s estimation for renovations/expansion of the existing facility to address all needs
would be in the range of $8,000,000 ‐$10,000,000. Staff does not recommend this option.
Indoor garage for all department vehicles
Expansion of evidence processing and storage
space beyond previous scope
Addition of officer workstations and offices
Dedicated spaces for classroom style training
and tactical style training and related storage
FINANCIAL PLAN
STRUCTURAL CONDITIONS
The existing roof structure is designed to
carry snow and wind loads, which are less
than the load of a second floor.
Two options to add a second floor:
Option 1: Remove all ceilings in areas that
will receive a second floor. Cut apart new
joists, bring into the building, and
reassemble into place. This could require
the removal of impeding ducts, conduit,
and pipe.
Option 2: Completely remove the roof,
joists, and everything that attaches to it.
Effectively leaving the existing building as a
shell. Then place new joists at
correct spacing to carry the load of a
second floor.
9/19/2024
9
FINANCIAL PLAN
FACILITY UPGRADES NEEDS
Staff continued to discuss and asked Oertel Architects to review if adding to the existing Fire
Department building would be feasible. This was due to the trend of joint police and fire ‘Public
Safety’ facilities being constructed in other cities. This allows for the sharing of spaces such as
training, fitness, and emergency operations spaces. This would address space needs for both
the Police Department and the Fire Department as well, which has also outgrown their facility.
Oertel Architects provided a very preliminary concept that indicated that it could be feasible
for add the space to the Fire Department with minimal impact to Central Park.
The architect’s estimation for a Public Safety Facility approach adding on to the existing Fire
Department would be in the range of $12,000,000 ‐$15,000,000. Staff would recommend this
approach from a logistical stand‐point, but financially is obviously cost prohibitive.
FINANCIAL PLAN
PUBLIC SAFETY FACILITY APPROACH
There is space at the Fire Department to add onto the
existing building. There are clearance requirements for
the nearby well, specifically all waste plumbing lines need
to stay a minimum of 50' away. Building walls are allowed
to encroach. There is nearly a full floor difference
between the Central Park parking lot and the main floor.
This height difference could provide space for squad car
parking. The roof of the parking garage becomes a second
floor that ties into the fire department. This would house
shared fitness room, conference/training rooms, and the
Emergency Operation Center.
There is a shortage of staff parking and the lot for the Fire
Department is already undersized. The Central Park
parking lot would need to do double duty for police and
fire staff. In this depiction the squad car garage is
accessed from the parking lot. This would make hosting
community events in this parking lot difficult.
9/19/2024
10
FINANCIAL PLAN
A “Public Safety Facility” approach would require outside funding support in
addition to a police services contract price
From the beginning of the exploratory process community feedback was clear that in increase to the tax
levy as a result of expanding the Police Department was supported. Thus, revenue from a police services
contract would need to cover additional operational costs as well as any capital investment. The scope of
facility investment has outgrown a single source of revenue so outside support is necessary.
CONSIDERATIONS OF CURRENT BUILDING VS FIRE DEPARTMENT ADDITION
CURRENT BUILDING PUBLIC SAFETY BUILDING
Reconfiguration
could maximize use
of existing footprint
Construction method
limits reconfiguration
ability and space
Ability to share
duplicate needs of
Fire and Police
Cost is prohibitive for
taxpayers to fund
without outside help
DRAFT CONTRACT CHANGES FROM THE JULY 23, 2024 WORK SESSION
ANNUAL “TRUE‐UP” OF BUDGET VS ACTUAL RESULTS
This section was eliminated.
JOINT OPERATIONS COMMITTEE MEETING FREQUENCY AND SERLIVE LEVEL EXPECTATIONS
Staff was comfortable specifying a quarterly meeting schedule for the committee. A section was added to
specify that service level expectations will be discussed at the staff level as part of the committee scope.
SHARING FINANCIAL IMPACT OF CRITICAL INCIDENTS
Staff from Saint Anthony Village and Falcon Heights are working with our respective City Attorneys and the
League of Minnesota Cities Insurance Trust on appropriate language to address this concern. Language is
not finalized, but all parties are in agreement in concept, and draft language reflects that commitment.
APPENDIX A
Added to acknowledge the need for a “ramp‐up” to full services over a reasonable amount of time.
9/19/2024
11
INPUT FROM THE ST. ANTHONY POLICE DEPARTMENT
WHAT DOES DOING IT RIGHT MEAN?
While generally open to a renewed partnership some officers expressed
considerable concerns to be discussed; which are reflected below:
RELATIONSHIP CONCERNS
•Mutual trust needs to be
established and relations need
to be developed
•Confidence department will be
supported when use of force
incidents take place
OPERATIONAL CONCERNS
•Cannot provide full services before
1/1/2026
•Recruitment and training for new
officers on top of current needs
•Expansion of police facility would
be necessary
KEY DECISION ASPECTS
Staff from both Saint Anthony Village and Falcon Heights will continue to work through finalizing the
contract and refining all other aspects as much as possible before the decision date of October 22, 2024.
KEY DECISION ASPECTS TO CONSIDER
•Is renewing the partnership in the long‐term best interests of the City and Police Department?•Does the approach taken to mitigate the identified risks do so adequately?•Is there confidence the department can recruit and retain staff needed to support the Falcon Heights?•Can the City commit to facility upgrades and no additional, unwanted overtime will be required?•Anything else?
9/19/2024
12
NEXT STEPS
Staff from both Saint Anthony and Falcon Heights will continue to work through refining
all aspects, including the risk sharing/mitigation concern as part of a draft contract.
Saint Anthony staff will also continue refining the cost and pricing aspects as the 2025
budget preparation process brings future costs into better focus.
PHASE 1
Consider
Concept
Preliminary
conversations and a
joint meeting was
held between the
Falcon Heights and
St. Anthony City
Councils to explore a
renewed partnership
Gather & analyze the
feedback received
from our community
and police
department.
Decision on whether
to move forward is
made based on final
contract terms and
agreed-upon
timeframe
October 22, 2024
Implementation of
new agreement if
decision is made to
renew partnership
PHASE 2
Stakeholder
Input
PHASE 3
Partnership
Decision
PHASE 4
Implement
STAY INFORMED
To receive updates as we go through the decision‐making process, you can sign up for
NOTIFICATIONS by visiting savmn.com, clicking the yellow Notifications button on the
home page, and choosing “What’s Happening in St. Anthony Village.”
Visit our websites to learn more detailed information on the
potential policing partnership and St. Anthony Police
Department’s Contract Services.
●Frequently Asked Questions
●Who to Contact with Concerns
●About the SAPD
●Background on both cities
St. Anthony Village:
savmn.com/sapd‐
contract‐services
Falcon Heights:
falconheights.org
Contract Agreement for Police Services
Page 1
CONTRACT AGREEMENT
FOR POLICE SERVICES
This Agreement is made and entered into as of ,2024 between the CITY OF ST.ANTHONY,a
municipal corporation under the laws of the State of Minnesota ("St.Anthony")and the CITY OF FALCON
HEIGHTS,a municipal corporation under the laws of the State of Minnesota ("Falcon Heights").The
services to be performed under this Agreement will commence March 1, 2025.
WHEREAS,the Falcon Heights is need of and desires to contract for the performance of the hereinafter
described “Police Services”for and within the jurisdictional boundaries of the Falcon Heights through the
St. Anthony’s police department; and
WHEREAS,St.Anthony agrees to render such Police Services on the terms and conditions hereinafter set
forth; and
WHEREAS,this Agreement is authorized and provided for by the provisions of Minnesota Statutes,
Sections 412.221, subd 2., 471.59 and 436.05.
I.INTERPRETATION
This Agreement is entered following the approval by the Falcon Heights and St.Anthony City Councils.
This Agreement shall be governed by and interpreted in accordance with the laws of the State of Minnesota
II.SERVICES
St.Anthony through its Police Department (“Police Department”)will provide Falcon Heights with 24 hour
police service,and will physically place a certified officer within the boundaries of Falcon Heights 24 hours
each day,except in those instances when the officer makes an arrest and transports a prisoner,during
mutual aid situations,when providing a backup for another officer,or when called away for a court
appearance,booking or similar police matter.Subject to these exceptions and in normal circumstances,
St.Anthony will provide 24-hour police protection and police presence each day within the City of Falcon
Heights.In those instances stated above when an officer is not physically present in Falcon Heights,St.
Anthony will respond to emergency police calls with other officers.
St.Anthony also provides police services to the City of Lauderdale.For purposes of this Agreement,
Lauderdale,Falcon Heights and any other city that contracts with St.Anthony for police services shall be
referred to herein as the “Contract Cities.”
III.LEVEL OF SERVICES
During the term of this Agreement,St.Anthony will provide to Falcon Heights the same police service
extended to persons and property within St.Anthony,which will include,but not be limited to,the following:
A.Patrol services, with random patrolling of all residential, business and public property
areas during all shifts;
B.Police presence within the boundaries of Falcon Heights 24 hours each day, subject only
to the exceptions noted above;
C.Animal control services as provided within the City of St. Anthony by the animal control
Contract Agreement for Police Services
Page 2
service employed by St. Anthony;
D. Dispatching services are to be paid directly by the municipality served by Ramsey County
Dispatch;
E.Enforcement of Minnesota State statutes and all ordinances of Falcon Heights which are
intended to be enforced by police officers, with special attention being given to parking,
winter and nuisance ordinances, except ordinances which are primarily regulatory in
nature such as zoning ordinances and building codes;
F.Ticketing for traffic violations will be done routinely during normal shifts;
G.Crime prevention programs that encourage community involvement and investment in the
City of Falcon Heights; in appropriate cases, referrals will be made to the Northwest
Youth and Family Services Youth Diversion Program;
H.Criminal investigations;
I.Reports on police services and activities, including weekly, monthly and annual police
reports;
J.Responses to medical emergencies, fires and other emergencies; responses shall
include, where appropriate, securing the scene for fire/rescue personnel, accompanying
fire/rescue personnel to the hospital upon request of such personnel, and providing
follow-up information to fire/rescue personnel upon request of such personnel;
K.Officers will be available at Falcon Heights City Hall to answer questions from, and
provide information regarding police activities to Falcon Heights residents, business
owners and staff on an as-needed basis;
L.License inspections, background investigations and license enforcement services as
called for under applicable state law or city ordinances;
M.Review and comment, upon request, of proposed Falcon Heights ordinances affecting
police services or enforcement;
N.Follow-up on reported crimes with the person(s) who reported the crime, including routine
notification by telephone or mail as to the status of the investigation;
O.Special event traffic patrol services;
P.Attendance at public safety or City Council meetings as requested by the City; and
Q.Such other law enforcement functions and services as may be required by the City and
which encompass the duties and functions of the type customarily performed by a
municipal police department.
IV.PAYMENT FOR SERVICES
In consideration of the services to be provided under this Agreement,Falcon Heights shall pay a pro-rated
share of the St.Anthony Police Budget determined by a two -factor cost-sharing formula for each contract
year. The factors of the formula, and the weight to be given to each, are defined as follows:
Contract Agreement for Police Services
Page 3
A.Population of Each Contract City: The population of each Contract City and St. Anthony shall be
computed from the then most recent Metropolitan Council estimate. Provided, however, that in a
census year when there is a new census figure available of the year prior to the Contract Year,
the new census figure shall be used.
B.Calls for Service. A call for service is an event requiring a response, intervention or investigation
by St. Anthony whether generated by a request from a citizen, law enforcement agency, or other
person, or on the initiative of a police officer or a policy of the St. Anthony Police Department.
Calls for service for each Contract City and St. Anthony shall be calculated by totaling the calls for
service during the 12 -month period next preceding the current Contract Year.
C.Weight of Factors. The weight to be allocated to each of the three factors is as follows will
continue into the future unless changed by agreement of all Contract Cities and St. Anthony:
City Population 50%
Calls for Service 50%
The Population Ratio and Calls for Service Ratio of each city shall be converted to dollars by multiplying
each ratio of each city (expressed in percent) times the St. Anthony Police Budget final total and
multiplying that product by the weight for each factor (expressed in percent) for the appropriate year.
Calculation of Pro Rata Share. The following terms used in this Agreement shall have the meanings given
to them in this section.
A.Population Ratio. The ratio which a single city' s population bears to the population of all
participating cities, expressed in percent to the nearest tenth of one percent.
B.Calls for Service Ratio. The ratio which a single city' s calls for service bears to the calls for
service of all participating cities, expressed in percent to the nearest tenth of one percent.
Contract Agreement for Police Services
Page 4
V.METHOD OF PAYMENT
St.Anthony will bill Falcon Heights monthly for 1/12 of the annual fee,and Falcon Heights will promptly
remit payments to St. Anthony within 30 days after receiving each billing from St. Anthony.
VI.LIABILITY
1.Falcon Heights agrees to maintain coverage for general liability in the minimum amount of
$4 million dollars per occurrence.The coverage must include St.Anthony as an additional
insured.Except for automobile liability claims,Falcon Heights shall defend and indemnify
St.Anthony and its officers,agents,and employees against any claim for damages arising
out of St.Anthony’s negligence,or failure to perform its obligations under the terms of this
Agreement.St.Anthony agrees to defend,indemnify,and hold Falcon Heights and its
officers,agents and employees harmless from all auto liability claims arising out of St.
Anthony’s performance of its obligations under the terms of this Agreement.St.Anthony
shall be responsible for the cost of any claims,alleged injuries or damages received by
any person or property resulting from any negligence,act,or omission of St.Anthony,its
officers,agents or employees in carrying out the terms and conditions of this Agreement
that exceed Falcon Heights’$4 million dollar in coverage and shall defend and indemnify
Falcon Heights to the extent such claims exceed $4 million.If Falcon Heights’coverage
limit is exhausted,Falcon Heights and its coverage provider shall have no further obligation
to defend St.Anthony.However,upon the advice of defense counsel and the liability
coverage provider for each party,Falcon Heights and St.Anthony may cooperate in the
defense of any action.Nothing herein shall be construed to provide coverage or
indemnification to an officer,agent,or employee of any party for any act or omission for
which the officer,agent,or employee,was not acting in the performance of the duties of
their position, and is guilty of malfeasance in office, willful neglect of duty, or bad faith.
2.Except as otherwise provided,Falcon Heights shall not be called upon to assume any
liability for the direct payment of any salaries,wages,or other compensation to any St.
Anthony personnel performing services pursuant to this Agreement for said Falcon Heights,
and St. Anthony hereby assumes said liabilities.
3.Except as herein otherwise specified,Falcon Heights shall not be liable for compensation
or indemnity to any St.Anthony employee for injury or sickness arising out of the
performance of services pursuant to this Agreement,and St.Anthony hereby agrees to
defend, indemnify and hold harmless Falcon Heights against any such claim.
4.St.Anthony,its officers and employees shall not be deemed to assume any liability for
intentional misconduct or negligent acts of Falcon Heights or of any other officers,agent,
or employee thereof,and Falcon Heights shall hold St.Anthony and its officers and
employees harmless from,and shall defend and indemnify St.Anthony and its officers and
employees against any claim for damages arising out of Falcon Heights'negligent
performance or failure to perform its obligations pursuant to this Agreement.
5.Nothing in this Agreement shall constitute a waiver of the statutory limits on liability set
forth in Minnesota Statutes,Chapter 466 or a waiver of any available immunities or
defenses.Nothing herein shall be construed to provide insurance coverage or
indemnification to an employee,official or agent of any Party for any act or omission for
which the employee,official or agent is guilty of malfeasance in office,willful neglect of
duty or bad faith.
VII.INSURANCE.
Contract Agreement for Police Services
Page 5
St.Anthony,at its expense shall procure and maintain in force for the duration of this Agreement the
following minimum insurance coverages:
1.General Liability.St.Anthony agrees to maintain comprehensive municipal liability coverage in the
minimum amount of $2,000,000 per occurrence;$2,000,000 annual aggregate.The policy shall
cover liability arising from premises,operations,products-completed operations,personal injury,
advertising injury,and contractually assumed liability.Falcon Heights shall be endorsed as
additional insured.
2.Automobile Liability.St.Anthony agrees to maintain motor vehicle liability coverage,including
owned, hired, and non-owned automobiles, with a minimum
i.$2,000,000 combined single limit per occurrence.
3.Workers’Compensation.St.Anthony agrees to provide Workers’Compensation insurance for all
its employees in accordance with the statutory requirements of the State of Minnesota.St.Anthony
shall also carry Employers’ Liability Coverage with minimum limits are as follows:
1.$500,000 – Bodily Injury by Disease per employee
2.$500,000 – Bodily Injury by Disease aggregate
3.$500,000 – Bodily Injury by Accident
4.Additional Insurance Conditions.
1.St.Anthony shall,prior to commencing the Police Services,deliver to Falcon Heights a
Certificate of Insurance as evidence that the above coverages are in full force and effect.
Falcon Heights,at its expense shall procure and maintain in force for the duration of this Agreement the
following minimum insurance coverages:
1.General Liability.Falcon Heights agrees to maintain comprehensive municipal liability coverage in
the minimum amount of $2,000,000 per occurrence;$2,000,000 annual aggregate.The policy shall
cover liability arising from premises,operations,products-completed operations,personal injury,
advertising injury,and contractually assumed liability.St.Anthony shall be endorsed as additional
insured.
2.Excess Liability.Falcon Heights agrees to maintain excess liability coverage in the minimum
amount of $2,000,000 per occurrence. St. Anthony shall be endorsed as an additional insured.
3.Additional Insurance Conditions.
a.Falcon Heights shall,prior to receiving the Police Services,deliver to St.Anthony a
Certificate of Insurance as evidence that the above coverages are in full force and effect.
Contract Agreement for Police Services
Page 6
VIII.ADMINISTRATIVE RESPONSIBILITY
The law enforcement and police services rendered to Falcon Heights will be under the sole direction of St.
Anthony.The standards of performance,the hiring and discipline of officers assigned,and other matters
relating to regulations and policies related to police employment,services and activities,will be within the
exclusive control of St.Anthony.The parties hereto expressly affirm the importance of work force diversity
and St.Anthony agrees to use reasonable efforts,within applicable departmental budgetary limits,to recruit
qualified female and minority police officers.
IX.JOINT OPERATIONS COMMITTEE
St.Anthony and Contract Cities will appoint members to a Joint Operations Committee.The committee will
consist of top administrative and police command staff and will meet at least once per quarter to ensure
that this Agreement and the services performed pursuant to this Agreement are meeting the expectations
of St. Anthony and the Contract Cities.
Both cities will evaluate the staffing needs regularly as part of the Joint Operations Committee.Adjustments
to the staffing plan will be made based on crime trends,call volumes,and other relevant factors to ensure
optimal police service for all Contract Cities.
X.COMMUNICATIONS, EQUIPMENT AND SUPPLIES
St.Anthony will furnish all communication equipment and any necessary supplies required to perform the
services, which are to be rendered under this Agreement.
XI.COOPERATION AND ASSISTANCE AGREEMENTS
Falcon Heights will be included in all Cooperative Agreements entered into by the St.Anthony Police
Department with other police services units.
XII.HEADQUARTERS
Headquarters for services rendered to Falcon Heights under this Agreement will be located at offices owned
or leased by St.Anthony.The citizens of Falcon Heights may notify headquarters or Ramsey County radio
dispatch for police services requested either in person or by some other means of communication.St.
Anthony officers may take routine telephone calls and complete routine reports for Falcon Heights at the
Falcon Heights City Hall,and Falcon Heights will have facilities available to the officers at Falcon Heights
City Hall for this purpose.
XIII.EMPLOYEES OF ST. ANTHONY
Officers assigned to duty in Falcon Heights will at all times be employees of St.Anthony.All obligations
with regard to workers compensation,PERA,withholding tax,insurance and similar personnel and
employment matters will be the obligation of St.Anthony.Falcon Heights will not be required to furnish any
fringe benefits or assume any other liability of employment to any officer assigned to duty within Falcon
Heights.
XIV.ENFORCEMENT POLICIES
Enforcement policies of St.Anthony will prevail as the enforcement policies within Falcon Heights.A written
statement of the current enforcement policies of St. Anthony will be provided in writing to Falcon Heights.
XV.ENFORCEMENT OF ORDINANCES OF THE CITY OF FALCON HEIGHTS
Contract Agreement for Police Services
Page 7
St.Anthony officers assigned to duty within Falcon Heights will enforce Falcon Heights'ordinances to the
extent appropriate for enforcement by police officers.
XVI.OFFICERS OF FALCON HEIGHTS
The officer’s assigned duty within Falcon Heights will be provided with authority to enforce the laws of the
City of Falcon Heights by proper action to be taken by the Falcon Heights City Council,and while performing
services under this Agreement will be considered police officers of Falcon Heights.The Chief of Police of
St.Anthony will furnish to the Falcon Heights City Administrator the names of all St.Anthony police officers
assigned to Falcon Heights, and all such officers will be appointed officers of the City of Falcon Heights.
XVII.OFFENSES
All offenses within Falcon Heights charged by police officers under this Agreement will be charged in
accordance with Falcon Heights'ordinances when possible;otherwise,the charge will be made in
accordance with the laws of the State of Minnesota or the laws of the United States of America.
XVIII.COMMUNICATIONS
St.Anthony agrees to provide the Falcon Heights Administrator with weekly,monthly and annual police
reports,in a format as is mutually agreed to by the St.Anthony Police Chief and the Falcon Heights City
Administrator.
The St.Anthony Police Chief will regularly communicate with the Falcon Heights City Administrator in order
to ensure that Falcon Heights is knowledgeable about any police activity in the City,and at the request of
the Administrator the Police Chief will make presentations to the Falcon Heights City Council.
XIX.PROSECUTION AND REVENUES
Falcon Heights will pay all costs of prosecution for all offenses charged within its boundaries or under its
ordinances.LEAA funds and confiscated drug funds will be retained by St.Anthony.Fine revenues will be
paid to Falcon Heights. P.O.S.T. training funds will be used for officer training.
XX.CONTINUATION OF AGREEMENT
This Agreement will be effective March 1,2025 and will continue for a term of five years and ten months
(until December 31,2030),or until terminated as described in Paragraph XXI below.In consideration for
services provided under this Agreement,St.Anthony and Falcon Heights shall establish the fee for police
services for each subsequent year by each preceding August 15.
XXI.TERMINATION OF AGREEMENT
A.Either St.Anthony or Falcon Heights may terminate the Agreement by submitting a written
notification to terminate to the City Administrator of Falcon Heights and the City Manager of St.Anthony,no
later than two (2) years prior to the expiration date of the contract.
B.In the event of termination,Falcon Heights shall only be responsible to pay for the Police Services
satisfactorily performed by St. Anthony to the effective date of termination.
XXII.REVIEW OF AGREEMENT
From time to time the terms and conditions of this Agreement shall be reviewed and revised,as St.Anthony
and Falcon Heights deem necessary.
Contract Agreement for Police Services
Page 8
XXIII.GENERAL PROVISIONS
A. Entire Agreement.This Agreement supersedes any prior or contemporaneous representations or
agreements, whether written or oral, between the Parties and contains the entire agreement.
B. Assignment.St.Anthony may not assign this Agreement to any other person unless written consent
is obtained from Falcon Heights.
C. Amendments.Any modification or amendment to this Agreement shall require a written agreement
signed by both Parties.
D.Nondiscrimination.In the hiring of employees to perform work under this Agreement,St.Anthony
shall not discriminate against any person by reason of any characteristic or classification protected
by state or federal law.
E. Governing Law.This Agreement shall be governed by and interpreted in accordance with the laws
of the State of Minnesota.All proceedings related to this Agreement shall be venued in Ramsey
County, Minnesota.
F. Government Data/Privacy.St.Anthony agrees to abide by the applicable provisions of the
Minnesota Government Data Practice Act,Minnesota Statues,Chapter 13,HIPAA requirements
and all other applicable state or federal rules,regulations or orders pertaining to privacy or
confidentiality.St.Anthony understands that all of the data created,collected,received,stored,
used,maintained or disseminated by St.Anthony in performing those functions that Falcon Heights
would perform is subject to the requirements of Chapter 13.This does not create a duty on the part
of St.Anthony to provide the public with access to public data if the public data is available from
Falcon Heights, except as required by the terms of this Agreement.
G. Waiver.The waiver by either party of any breach or failure to comply with any provision of
this Agreement by the other Party shall not be construed as,or constitute a continuing waiver of
such provision or a waiver of any other breach of or failure to comply with any other provision of
this Agreement.
H. Notices.All notices and other communications pursuant to this Agreement must be in
writing and must be given by registered or certified mail,postage prepaid,or delivered by hand at
the addresses set forth below:
Notice to St. Anthony:City of St. Anthony
3301 Silver Lake Rd NE
St. Anthony, MN 55418
Attn: City Manager
Notice to Falcon Heights:City of Falcon Heights
2077 Larpenteur Ave. W.
Falcon Heights, MN 55113
Attn: City Administrator
I. Savings Clause.If a court finds any portion of this Agreement to be contrary to law,invalid,
or unenforceable, the remainder of the Agreement will remain in full force and effect.
J. Counterparts.This Agreement may be signed in counterparts,each of which shall be
Contract Agreement for Police Services
Page 9
deemed an original,and which taken together shall be deemed to be one and the same
document.
K. Effective Date.This Agreement is effective on the date last executed by one of the Parties
below
.
The parties hereto have executed this Agreement as of the date first above stated.
CITY OF FALCON HEIGHTS CITY OF ST. ANTHONY
By: By: ___________________________
Mayor Mayor
By: By:___________________________
City Administrator City Manager
Date: Date: _______________
Contract Agreement for Police Services
Page 10
Appendix A: Contract Start-up Staffing
This appendix outlines the phased implementation of dedicated police staffing for Falcon
Heights under the Agreement for Police Services between the City of St. Anthony and the City
of Falcon Heights.
1. Initial Staffing Phase - March 1, 2025
By March 1, 2025, the City of St. Anthony will provide 3.0 full-time equivalent (FTE) officers
who will be assigned to Falcon Heights. These officers will provide an average of 8 hours of
daily coverage within the jurisdictional boundaries of Falcon Heights. This coverage will include
continuous patrolling, and response to emergency and non-emergency calls at any time of the
day.
2. Second Staffing Phase - July 1, 2026
By July 1, 2026, the City of St. Anthony will increase the number of dedicated officers to 5.0
FTE officers, ensuring 24/7 coverage within Falcon Heights. This coverage will include
continuous patrolling and response to emergency and non-emergency calls at any time of the
day. This date may be modified by mutual agreement of the Joint Operations Committee based
on available staffing levels of the St. Anthony Police Department.
3. Full Staffing Phase
The City of St. Anthony will continue to scale the number of sworn officers and non-sworn
personnel until 8.0 FTE sworn officers and 1.0 FTE non-sworn personnel are hired to provide
comprehensive police coverage for the entire contract area. The timeline for this growth will be
mutually agreed upon by both cities based on the policing needs and budgetary considerations.
Date Type Staff Present
October 8 Work
Session
2024 Long Term Capital Budget Plans
City Facilities Discussion
City Council
City Manager
Finance Director
October 8 Regular
Preliminary Certification of Delinquent Waste Hauler Accounts‐Consent Agenda
Preliminary Certification of Delinquent Utility Accounts‐Consent Agenda
Planning Commission items from September
City Council
City Manager
October 15 Work
Session Rental Housing Ordinances
City Council
City Manager
City Planner
Planning Commission
October 22 Work
Session Requirements for EV charging for new multi‐family projects
City Council
City Manager
City Planner
October 22 Regular
Quarterly Donations & Grants
Quarterly Goals Update
Approve Union Contracts
City Council
City Manager
Finance Director
November 12 Work
Session
City Council
City Manager
November 12 Regular
Planning Commission items from October
1st Reading Water, Sewer, & Stormwater‐PUBLIC HEARING
Presentation on Water and Sewer Rates
Canvass election results
Approval of CIP
City Council
City Manager
Finance Director
November 18 Work
Session Commission Interviews City Council
City Manager
November 26 Regular
Fire Prevention Poster Winners
2nd Reading and Adoption Water, Sewer, & Stormwater
Street Project Approve Plans & Specifications, Authorize Advertisement for Bids
City Council
City Manager
December 10 Work
Session
City Council
City Manager
December 10 Regular
Planning Commission items from November
Appoint Parks and Planning Commissioners and Chair/Vice Chairs
Setting Salary of City Manager
Authorizing Transfers & Closing of Specified Funds
Setting the 2025 City & HRA Budgets and Final Property Tax Levy ‐PUBLIC HEARING
2025 Fee Schedule
MS4
Quarterly Goals update
Final reading and adoption of water, sewer, & stormwater
City Council
City Manager
Finance Director
December 24 Regular
January 14 Work
Session
City Council
City Manager
2025
2024
FUTURE COUNCIL AGENDA ITEMS
Date Type Staff Present
FUTURE COUNCIL AGENDA ITEMS
January 14 Regular
Planning Commission items from December
Housekeeping Resolutions
Resolution for the Street Improvement Bond Reimbursement
Quarterly Donations & Grants
NYFS Agreement
Outside Orgs‐Council
Students in Government Presentation
City Council
City Manager
January 28 Regular
Public Works Snow Plowing Operations presentation City Council
City Manager
PW Director
February 11 Work
Session
City Council
City Manager
February 11 Regular
Police Chief Swearing‐In
Planning Commission items from January
Public Hearing‐2025 Budget Calendar and Process
2025 Planning Commission Work Plan‐ (motion only)
2025 Parks and Environmental Commission Work Plan‐ (motion only)
Administration Annual Report
Liquor License Renewals (Consent Agenda)
City Council
City Manager
Finance Director
February 25 Work
Session
City Council
City Manager
February 25 Regular
Water Conservation Poster Winners
Adoption of Strategic Plan
Liquor Annual Report
City Council
City Manager
Liquor Op Manager
March 11 Work
Session
City Council
City Manager
March 11 Regular
Planning Commission Items from February
Public Works Annual Report
City Council
City Manager
Public Works Director
March 25 Regular
Police Annual Report
Call for Public Hearing on Road Improvements and Assessments
Order the Preparation of Assessments
City Council
City Manager
Police Dept
WSB
April 8 Work
Session
City Council
City Manager
April 8 Regular
Planning Commission Items from March
Quarterly Donations & Grants
Hennepin County Commissioner Irene Fernando
Fire Annual Report
Arbor Day Proclamation
Earth Day Proclamation
Quarterly Goals Update
City Council
City Manager
Fire Dept
April 22 Regular
Finance Annual Report
Insurance Renewal & Tort Limits‐ Consent
Road Improvements and Assessments‐ PUBLIC HEARING
Villager of the Year and Business of the Year
City Council
City Manager
Finance Director
WSB
May 13 Work
Session
City Council
City Manager
Date Type Staff Present
FUTURE COUNCIL AGENDA ITEMS
May 13 Regular Planning Commission items from April
City Council
City Manager
June 10 Work
Session
City Council
City Manager
June 10 Regular
Planning Commission Items from May
Authorize preparation of feasibility study for 2026 street project
City Council
City Manager
June 24 Work
Session Discuss Initial Debt Levy/Updated Street Improvement Plan
City Council
City Manager
Finance Director
June 24 Regular
City Council
City Manager
July 9 Work
Session 2026 Initial Property Tax Levy Scenarios
City Council
City Manager
Finance Director
July 9 Regular
Planning Commission items from June
Quarterly Donations & Grants
Audit Report
Quarterly Goals Update
City Council
City Manager
Finance Director
Police Chief
July 22 Work
Session
City Council
City Manager
Police Chief
July 22 Regular
Liquor Operations Mid Year Report
VillageFest Presentation
Night to Unite Presentation
Night to Unite Proclamation
City Council
City Manager
Liquor Op Mgr
Police Chief
August 12 Work
Session Discuss Updated Levy Scenarios/Detailed General Fund Budget
City Council
City Manager
Finance Director
August 12 Regular Planning Commission items from July
Approve 2025 Feasibility Study and Order Plans and Specs
City Council
City Manager
August 26 Work
Session
City Council
City Manager
City Planner
August 26 Regular 2026 Proposed Budget & Levy Presentation
City Council
City Manager
Finance Director
September 9 Work
Session
City Council
City Manager
City Planner
September 9 Regular
Commissioner MaryJo McGuire Presentation
Planning Commission items from August
2025 Preliminary Operating Budget and Debt Levy‐PUBLIC HEARING
Students in Leadership‐Consent
City Council
City Manager
Finance Director
Engineer
Date Type Staff Present
FUTURE COUNCIL AGENDA ITEMS
September 23 Work
Session
City Council
City Manager
September 23 Regular
Spirit of St. Anthony Award
Fire Prevention Presentation
Planning Commission items from August
City Council
City Manager
Police Dept
Fire Dept