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CITY OF SAINT ANTHONY VILLAGE CITY COUNCIL MEETING AGENDA Tuesday, January 14, 2025 at 7:00PM Members of the public who wish to attend the meeting may do so in person. Call To Order. Pledge Of Allegiance. Roll Call. Approval Of Agenda. Proclamations And Recognitions. Consent Agenda. Approval Of CC Meeting Minutes CC 12 -10 -2024.PDF License And Permits LICENSEANDPERMITS .PDF Claims 1 -14 -2025.PDF Resolution 25 -001 - Designating Steven P. Carlson, Attorney At Law, As The Prosecuting Attorney For The City Of Saint Anthony Village For 2025 RESOLUTION 25 -001.PDF Resolution 25 -002 - Designating Councilmember Jenson As Mayor Pro Tem For The 2025 Calendar Year RESOLUTION 25 -002.PDF Resolution 25 -003 - Designating US Bank, N.A. Of Saint Anthony Village As The Official Depository For City Funds For The 2025 Calendar Year RESOLUTION 25 -003.PDF Resolution 25 -004 - Authorizing The Mayor, City Manager And Finance Director To Make Certain Transactions Regarding City Financial Accounts For The 2025 Calendar Year RESOLUTION 25 -004.PDF Resolution 25 -005 - Designating The Minnesota Star Tribune The Legal Newspaper For The City Of Saint Anthony Village For The 2025 Calendar Year RESOLUTION 25 -005.PDF Resolution 25 -006 - Designating Mayor Webster As A Participant In Outside Organizations For 2025 RESOLUTION 25 -006.PDF Resolution 25 -007 - Designating Councilmember Jenson As A Participant In Outside Organizations For 2025 RESOLUTION 25 -007.PDF Resolution 25 -008 - Designating Councilmember Randle As A Participant In Outside Organizations For 2025 RESOLUTION 25 -008.PDF Resolution 25 -009 - Designating Councilmember Doolan As A Participant In Outside Organizations For 2025 RESOLUTION 25 -009.PDF Resolution 25 -010 - Designating Councilmember Elnagdy As A Participant In Outside Organizations For 2025 RESOLUTION 25 -010.PDF Resolution 25 -011 - Adopting The Elected Officials Out Of State Travel Policy For 2025 ELECTED OFFICAL OUT OF STATE TRAVEL POLICY 2024.PDF RESOLUTION 25 -011.PDF Resolution 25 -012 - Adopting The Standing Rules Of Conduct For City Council Meetings For The Year 2025 STANDING RULES OF CONDUCT 2025.PDF RESOLUTION 25 -012.PDF Resolution 25 -013 - Approving 2025 Salary Of Charlie Yunker, Saint Anthony Village City Manager RESOLUTION 25 -013.PDF Resolution 25 -014 - Accepting Grants And Donations Received In The 4th Quarter Of 2024 RESOLUTION 25 -014.PDF Resolution 25 -015 - For The Updated 2025 Street Improvement Bond Reimbursement RESOLUTION 25 -015.PDF Resolution 25 -016 Approving And Adopting Change To The City Of St. Anthony Village Flexible Benefit Plan COVER MEMO.PDF PLAN SPONSOR CERTIFICATION.PDF RESOLUTION 25 -016.PDF Public Hearing. Reports From Commission And Staff. General Business Of Council. Resolution 25 -017 - Approving The 2025 Agreement With Northeast Youth And Family Services (NYFS) Jessie Everts, NYFS Director of Operations, presenting. NYFS GENERAL BROCHURE.PDF NYFS RESTORING POWER PROGRAM.PDF NYFS ST. ANTHONY FY24 REPORT.PDF SAINT ANTHONY COMMUNITY ADVOCATE PROFESSIONAL SERVICES AGREEMENT2025.PDF SAINT ANTHONY VILLAGE AND NYFS AGREEMENT 2025.PDF RESOLUTION 25 -017.PDF Reports From City Manager And Council Members. Community Forum Individuals may address the City Council about any City business item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk ’s record, and limit their remarks to three minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. Those unable to attend the meeting in person may submit comments via the City's PUBLIC COMMENTS FORM . Information And Announcements. Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjournment If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612 -782 -3314 or email city@savmn.com . People who are deaf or hard of hearing can contact us by using 711 Relay. Our Mission is to promote a high quality of life to those we serve through outstanding city services. I. II. III. IV. V. VI. A. Documents: B. Documents: C. Documents: D. Documents: E. Documents: F. Documents: G. Documents: H. Documents: I. Documents: J. Documents: K. Documents: L. Documents: M. Documents: N. Documents: O. Documents: P. Documents: Q. Documents: R. Documents: S. Documents: VII. VIII. IX. A. Documents: X. XI. XII. A. Documents: XIII. 1 CITY OF SAINT ANTHONY VILLAGECITY COUNCIL MEETING AGENDATuesday, January 14, 2025 at 7:00PMMembers of the public who wish to attend the meeting may do so in person. Call To Order.Pledge Of Allegiance.Roll Call.Approval Of Agenda.Proclamations And Recognitions.Consent Agenda.Approval Of CC Meeting MinutesCC 12 -10 -2024.PDFLicense And PermitsLICENSEANDPERMITS .PDFClaims1-14 -2025.PDFResolution 25 -001 - Designating Steven P. Carlson, Attorney At Law, As The Prosecuting Attorney For The City Of Saint Anthony Village For 2025RESOLUTION 25 -001.PDFResolution 25 -002 - Designating Councilmember Jenson As Mayor Pro Tem For The 2025 Calendar Year RESOLUTION 25 -002.PDF Resolution 25 -003 - Designating US Bank, N.A. Of Saint Anthony Village As The Official Depository For City Funds For The 2025 Calendar Year RESOLUTION 25 -003.PDF Resolution 25 -004 - Authorizing The Mayor, City Manager And Finance Director To Make Certain Transactions Regarding City Financial Accounts For The 2025 Calendar Year RESOLUTION 25 -004.PDF Resolution 25 -005 - Designating The Minnesota Star Tribune The Legal Newspaper For The City Of Saint Anthony Village For The 2025 Calendar Year RESOLUTION 25 -005.PDF Resolution 25 -006 - Designating Mayor Webster As A Participant In Outside Organizations For 2025 RESOLUTION 25 -006.PDF Resolution 25 -007 - Designating Councilmember Jenson As A Participant In Outside Organizations For 2025 RESOLUTION 25 -007.PDF Resolution 25 -008 - Designating Councilmember Randle As A Participant In Outside Organizations For 2025 RESOLUTION 25 -008.PDF Resolution 25 -009 - Designating Councilmember Doolan As A Participant In Outside Organizations For 2025 RESOLUTION 25 -009.PDF Resolution 25 -010 - Designating Councilmember Elnagdy As A Participant In Outside Organizations For 2025 RESOLUTION 25 -010.PDF Resolution 25 -011 - Adopting The Elected Officials Out Of State Travel Policy For 2025 ELECTED OFFICAL OUT OF STATE TRAVEL POLICY 2024.PDF RESOLUTION 25 -011.PDF Resolution 25 -012 - Adopting The Standing Rules Of Conduct For City Council Meetings For The Year 2025 STANDING RULES OF CONDUCT 2025.PDF RESOLUTION 25 -012.PDF Resolution 25 -013 - Approving 2025 Salary Of Charlie Yunker, Saint Anthony Village City Manager RESOLUTION 25 -013.PDF Resolution 25 -014 - Accepting Grants And Donations Received In The 4th Quarter Of 2024 RESOLUTION 25 -014.PDF Resolution 25 -015 - For The Updated 2025 Street Improvement Bond Reimbursement RESOLUTION 25 -015.PDF Resolution 25 -016 Approving And Adopting Change To The City Of St. Anthony Village Flexible Benefit Plan COVER MEMO.PDF PLAN SPONSOR CERTIFICATION.PDF RESOLUTION 25 -016.PDF Public Hearing. Reports From Commission And Staff. General Business Of Council. Resolution 25 -017 - Approving The 2025 Agreement With Northeast Youth And Family Services (NYFS) Jessie Everts, NYFS Director of Operations, presenting. NYFS GENERAL BROCHURE.PDF NYFS RESTORING POWER PROGRAM.PDF NYFS ST. ANTHONY FY24 REPORT.PDF SAINT ANTHONY COMMUNITY ADVOCATE PROFESSIONAL SERVICES AGREEMENT2025.PDF SAINT ANTHONY VILLAGE AND NYFS AGREEMENT 2025.PDF RESOLUTION 25 -017.PDF Reports From City Manager And Council Members. Community Forum Individuals may address the City Council about any City business item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk ’s record, and limit their remarks to three minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. Those unable to attend the meeting in person may submit comments via the City's PUBLIC COMMENTS FORM . Information And Announcements. Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjournment If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612 -782 -3314 or email city@savmn.com . People who are deaf or hard of hearing can contact us by using 711 Relay. Our Mission is to promote a high quality of life to those we serve through outstanding city services. I.II.III.IV.V.VI.A.Documents:B.Documents:C.Documents:D.Documents:E. Documents: F. Documents: G. Documents: H. Documents: I. Documents: J. Documents: K. Documents: L. Documents: M. Documents: N. Documents: O. Documents: P. Documents: Q. Documents: R. Documents: S. Documents: VII. VIII. IX. A. Documents: X. XI. XII. A. Documents: XIII. 2 CITY OF SAINT ANTHONY VILLAGECITY COUNCIL MEETING AGENDATuesday, January 14, 2025 at 7:00PMMembers of the public who wish to attend the meeting may do so in person. Call To Order.Pledge Of Allegiance.Roll Call.Approval Of Agenda.Proclamations And Recognitions.Consent Agenda.Approval Of CC Meeting MinutesCC 12 -10 -2024.PDFLicense And PermitsLICENSEANDPERMITS .PDFClaims1-14 -2025.PDFResolution 25 -001 - Designating Steven P. Carlson, Attorney At Law, As The Prosecuting Attorney For The City Of Saint Anthony Village For 2025RESOLUTION 25 -001.PDFResolution 25 -002 - Designating Councilmember Jenson As Mayor Pro Tem For The 2025 Calendar YearRESOLUTION 25 -002.PDFResolution 25 -003 - Designating US Bank, N.A. Of Saint Anthony Village As The Official Depository For City Funds For The 2025 Calendar YearRESOLUTION 25 -003.PDFResolution 25 -004 - Authorizing The Mayor, City Manager And Finance Director To Make Certain Transactions Regarding City Financial Accounts For The 2025 Calendar YearRESOLUTION 25 -004.PDFResolution 25 -005 - Designating The Minnesota Star Tribune The Legal Newspaper For The City Of Saint Anthony Village For The 2025 Calendar YearRESOLUTION 25 -005.PDFResolution 25 -006 - Designating Mayor Webster As A Participant In Outside Organizations For 2025RESOLUTION 25 -006.PDFResolution 25 -007 - Designating Councilmember Jenson As A Participant In Outside Organizations For 2025RESOLUTION 25 -007.PDFResolution 25 -008 - Designating Councilmember Randle As A Participant In Outside Organizations For 2025RESOLUTION 25 -008.PDFResolution 25 -009 - Designating Councilmember Doolan As A Participant In Outside Organizations For 2025RESOLUTION 25 -009.PDFResolution 25 -010 - Designating Councilmember Elnagdy As A Participant In Outside Organizations For 2025 RESOLUTION 25 -010.PDF Resolution 25 -011 - Adopting The Elected Officials Out Of State Travel Policy For 2025 ELECTED OFFICAL OUT OF STATE TRAVEL POLICY 2024.PDF RESOLUTION 25 -011.PDF Resolution 25 -012 - Adopting The Standing Rules Of Conduct For City Council Meetings For The Year 2025 STANDING RULES OF CONDUCT 2025.PDF RESOLUTION 25 -012.PDF Resolution 25 -013 - Approving 2025 Salary Of Charlie Yunker, Saint Anthony Village City Manager RESOLUTION 25 -013.PDF Resolution 25 -014 - Accepting Grants And Donations Received In The 4th Quarter Of 2024 RESOLUTION 25 -014.PDF Resolution 25 -015 - For The Updated 2025 Street Improvement Bond Reimbursement RESOLUTION 25 -015.PDF Resolution 25 -016 Approving And Adopting Change To The City Of St. Anthony Village Flexible Benefit Plan COVER MEMO.PDF PLAN SPONSOR CERTIFICATION.PDF RESOLUTION 25 -016.PDF Public Hearing. Reports From Commission And Staff. General Business Of Council. Resolution 25 -017 - Approving The 2025 Agreement With Northeast Youth And Family Services (NYFS) Jessie Everts, NYFS Director of Operations, presenting. NYFS GENERAL BROCHURE.PDF NYFS RESTORING POWER PROGRAM.PDF NYFS ST. ANTHONY FY24 REPORT.PDF SAINT ANTHONY COMMUNITY ADVOCATE PROFESSIONAL SERVICES AGREEMENT2025.PDF SAINT ANTHONY VILLAGE AND NYFS AGREEMENT 2025.PDF RESOLUTION 25 -017.PDF Reports From City Manager And Council Members. Community Forum Individuals may address the City Council about any City business item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk ’s record, and limit their remarks to three minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. Those unable to attend the meeting in person may submit comments via the City's PUBLIC COMMENTS FORM . Information And Announcements. Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjournment If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612 -782 -3314 or email city@savmn.com . People who are deaf or hard of hearing can contact us by using 711 Relay. Our Mission is to promote a high quality of life to those we serve through outstanding city services. I.II.III.IV.V.VI.A.Documents:B.Documents:C.Documents:D.Documents:E.Documents:F.Documents:G.Documents:H.Documents:I.Documents:J.Documents:K.Documents:L.Documents:M. Documents: N. Documents: O. Documents: P. Documents: Q. Documents: R. Documents: S. Documents: VII. VIII. IX. A. Documents: X. XI. XII. A. Documents: XIII. 3 CITY OF SAINT ANTHONY VILLAGECITY COUNCIL MEETING AGENDATuesday, January 14, 2025 at 7:00PMMembers of the public who wish to attend the meeting may do so in person. Call To Order.Pledge Of Allegiance.Roll Call.Approval Of Agenda.Proclamations And Recognitions.Consent Agenda.Approval Of CC Meeting MinutesCC 12 -10 -2024.PDFLicense And PermitsLICENSEANDPERMITS .PDFClaims1-14 -2025.PDFResolution 25 -001 - Designating Steven P. Carlson, Attorney At Law, As The Prosecuting Attorney For The City Of Saint Anthony Village For 2025RESOLUTION 25 -001.PDFResolution 25 -002 - Designating Councilmember Jenson As Mayor Pro Tem For The 2025 Calendar YearRESOLUTION 25 -002.PDFResolution 25 -003 - Designating US Bank, N.A. Of Saint Anthony Village As The Official Depository For City Funds For The 2025 Calendar YearRESOLUTION 25 -003.PDFResolution 25 -004 - Authorizing The Mayor, City Manager And Finance Director To Make Certain Transactions Regarding City Financial Accounts For The 2025 Calendar YearRESOLUTION 25 -004.PDFResolution 25 -005 - Designating The Minnesota Star Tribune The Legal Newspaper For The City Of Saint Anthony Village For The 2025 Calendar YearRESOLUTION 25 -005.PDFResolution 25 -006 - Designating Mayor Webster As A Participant In Outside Organizations For 2025RESOLUTION 25 -006.PDFResolution 25 -007 - Designating Councilmember Jenson As A Participant In Outside Organizations For 2025RESOLUTION 25 -007.PDFResolution 25 -008 - Designating Councilmember Randle As A Participant In Outside Organizations For 2025RESOLUTION 25 -008.PDFResolution 25 -009 - Designating Councilmember Doolan As A Participant In Outside Organizations For 2025RESOLUTION 25 -009.PDFResolution 25 -010 - Designating Councilmember Elnagdy As A Participant In Outside Organizations For 2025RESOLUTION 25 -010.PDFResolution 25 -011 - Adopting The Elected Officials Out Of State Travel Policy For 2025 ELECTED OFFICAL OUT OF STATE TRAVEL POLICY 2024.PDFRESOLUTION 25 -011.PDFResolution 25 -012 - Adopting The Standing Rules Of Conduct For City Council Meetings For The Year 2025STANDING RULES OF CONDUCT 2025.PDFRESOLUTION 25 -012.PDFResolution 25 -013 - Approving 2025 Salary Of Charlie Yunker, Saint Anthony Village City ManagerRESOLUTION 25 -013.PDFResolution 25 -014 - Accepting Grants And Donations Received In The 4th Quarter Of 2024 RESOLUTION 25 -014.PDFResolution 25 -015 - For The Updated 2025 Street Improvement Bond ReimbursementRESOLUTION 25 -015.PDFResolution 25 -016 Approving And Adopting Change To The City Of St. Anthony Village Flexible Benefit PlanCOVER MEMO.PDFPLAN SPONSOR CERTIFICATION.PDFRESOLUTION 25 -016.PDFPublic Hearing.Reports From Commission And Staff.General Business Of Council.Resolution 25 -017 - Approving The 2025 Agreement With Northeast Youth And Family Services (NYFS) Jessie Everts, NYFS Director of Operations, presenting. NYFS GENERAL BROCHURE.PDF NYFS RESTORING POWER PROGRAM.PDF NYFS ST. ANTHONY FY24 REPORT.PDF SAINT ANTHONY COMMUNITY ADVOCATE PROFESSIONAL SERVICES AGREEMENT2025.PDF SAINT ANTHONY VILLAGE AND NYFS AGREEMENT 2025.PDF RESOLUTION 25 -017.PDF Reports From City Manager And Council Members. Community Forum Individuals may address the City Council about any City business item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk ’s record, and limit their remarks to three minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. Those unable to attend the meeting in person may submit comments via the City's PUBLIC COMMENTS FORM . Information And Announcements. Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjournment If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612 -782 -3314 or email city@savmn.com . People who are deaf or hard of hearing can contact us by using 711 Relay. Our Mission is to promote a high quality of life to those we serve through outstanding city services. I.II.III.IV.V.VI.A.Documents:B.Documents:C.Documents:D.Documents:E.Documents:F.Documents:G.Documents:H.Documents:I.Documents:J.Documents:K.Documents:L.Documents:M.Documents:N.Documents:O.Documents:P.Documents:Q.Documents:R.Documents:S.Documents:VII.VIII.IX.A. Documents: X. XI. XII. A. Documents: XIII. 4 1 CITY OF ST. ANTHONY 2 CITY COUNCIL REGULAR MEETING MINUTES 3 DECEMBER 10, 2024 4 I.5 CALL TO ORDER. 6 7 Mayor Wendy Webster called the meeting to order at 7:00 p.m. She welcomed students from St. Agnes 8 High School present to observe the Council Meeting for their Civic Class requirement. 9 II.10 PLEDGE OF ALLEGIANCE. 11 12 Mayor Wendy Webster invited the Council and audience to join her in the Pledge of Allegiance. 13 III.14 ROLL CALL. 15 16 Present: Mayor Webster, Councilmembers Doolan, Elnagdy, Jenson and Randle. 17 18 Absent:None 19 20 Also Present:City Manager Charlie Yunker, Assistant City Manager Ashley Morello, Finance 21 Director Deborah Maloney, City Engineer Justin Messner and WSB Project Manager 22 Katie Koscielak. 23 24 25 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE 26 FOLLOWING ITEMS. 27 IV.28 APPROVAL OF DECEMBER 10, 2024, CITY COUNCIL MEETING AGENDA. 29 30 Motion by Councilmember Randle, seconded by Councilmember Jenson, to approve the City 31 Council Meeting Agenda of December 10, 2024, as presented. 32 33 Motion carried 5-0. 34 35 V.PROCLAMATIONS AND RECOGNITIONS - NONE. 36 37 VI.CONSENT AGENDA. 38 39 A.Approve November 26, 2024, Council Meeting Minutes. 40 B.License and Permits. 41 C.Claims. 42 D.Resolution 24-088 – Approving the 2025 Appointments and Appointing the Chair and 43 Vice-Chair to the Planning Commission. 44 E.Resolution 24-089 – Approving the 2025 Appointments and Appointing the Chair and 45 Vice-Chair to the Parks & Environmental Commission. 46 F.Resolution 24-090 – Authorizing Transfers and Closing of Specified Funds. 47 G.Resolution 24-091 – Approving the 2025 Fee Schedule. 48 5 City Council Regular Meeting Minutes December 10, 2024 Page 2 1 Motion by Councilmember Doolan, seconded by Councilmember Elnagdy, to approve the 2 Consent Agenda items. 3 4 Motion carried 5-0. 5 6 VII.PUBLIC HEARING. 7 8 Finance Director Deborah Maloney reviewed the 2025 budget and levy process began on June 9 11, 2024, when a revised Street Improvement Plan was presented for the Council’s consideration 10 of 2025 improvements that included street reconstruction and mill and overlay improvements. 11 Staff also reviewed the extensive mill and overlay projects for 2024 and 2025 and the resulting 12 impact on the 2025 debt service levy. At the June 25th Council work session, the Council and 13 staff reviewed the updated street improvement schedule and its impact on the 2025 debt levy. 14 The debt levy provides funding for 2025 debt service payments for the Road Improvement debt, 15 lease revenue debt (City buildings) and the tax abatement debt (parks and sidewalks). The 16 proposed 2025 debt levy is part of the requested approval of the final levy for 2025 at this 17 evening’s Council meeting. 18 19 The levy proposed reflects these work session discussions and finalized results of contract 20 negotiations. The proposed 2025 overall levy is $9,682,183 which represents an increase of 21 $491,050 or a 5.34% increase compared to the 2024 overall levy. 22 2024 $ Change 2025 % Change General Fund $5,938,338 $398,550 $6,336,888 6.71% HRA Fund $209,414 $209,414 0.00% CIP Fund $368,200 $60,000 $428,200 16.30% Combined Debt Service & Infrastructure Funds $2,562,181 $2,562,181 0.00% Building Improvement Fund $98,000 $17,500 $115,500 17.86% Park Improvement Fund $15,000 $15,000 $30,000 100.00% Total $9,191,133 $491,050 $9,682,183 5.34% 23 24 Ms. Maloney reviewed a PowerPoint of the 2025 Proposed Budget. The presentation included 25 2025 Budget Calendar, 2025 Budget Parameters, Path to the 2025 Tax Levy, General Fund and 26 Levy, Overall Levy by Fund Type, 2025 General Fund Revenues, 2025 General Fund 27 Expenditures, 2025 Budget – Cost Drivers, 2025 Budget – Other Factors, 2025 Proposed Levies, 28 Distribution of City Taxes, General Fund Supports City Services, Property Taxes 2025, and 2025 29 Property Tax Distribution. Various spreadsheets were displayed showing details. 30 31 Mayor Webster opened the public hearing at 7:25 p.m. 6 City Council Regular Meeting Minutes December 10, 2024 Page 3 1 2 No one appeared to address the City Council. 3 4 Councilmember Jenson stated we have gone through this several times to get to this point and he 5 appreciates how the cost drivers and savings are identified. The process has been very 6 transparent. He thanked Staff for their work on this. 7 8 Councilmember Doolan agreed and stated she appreciated the table showing the property tax 9 breakdown. It is important to show the City is a portion of property taxes. She asked about the 10 school and county taxes. Ms. Maloney noted the LOMC reported the proposed % for Cities was 11 8.8%. 12 13 Mayor Webster thanked Ms. Maloney and Staff for their diligence in estimating all costs. 14 15 Mayor Webster closed the public hearing at 7:30 p.m. 16 17 VIII.REPORTS FROM COMMISSION AND STAFF. 18 A.19 Resolution 24-092 – Setting the Final 2025 Tax Levy and General Operating Budget for 20 the City of St. Anthony Village. 21 22 Motion by Councilmember Randle, seconded by Councilmember Jenson, to approve Resolution 23 24-092 – Resolution Setting the Final 2025 Tax Levy and General Operating Budget for the City 24 of St. Anthony Village. 25 26 Motion carried 5-0. 27 28 IX.GENERAL BUSINESS OF COUNCIL. 29 A.30 Resolution 24-093 – Accepting Plans and Specifications and Ordering Advertisement for 31 Bids for the 2025 Street and Utility Improvement Project. 32 33 Ms. Katie Koscielak, WSB Project Manager reviewed the resolution approves the plans and 34 specifications and authorizes the advertisement for bids for the 2025 Street and Utility 35 Improvement Project. The resolution also includes miscellaneous construction consisting of 36 Central Park improvements and 34th Avenue/Silver Lake Road pedestrian safety improvements 37 for Council consideration. 38 39 Ms. Koscielak provided a PowerPoint of the 2025 Street and Utility Improvement Project 40 including Current Capital Improvement Plan (CIP), Proposed Project (Assessable), Proposed 41 Improvements: Sanitary Sewer, Proposed Improvements: Water Distribution, Proposed 42 Improvements: Storm Sewer, Proposed Improvements (Non-Assessable) Thin Maintenance 43 Overlay, Proposed Improvements (Non-Assessable) Asphalt Reclaim & Pave, Proposed 44 improvements (Non-Assessable), Project Funding, Assessments, Project Schedule, Notifications 45 /Updates and Additional Information. 46 7 City Council Regular Meeting Minutes December 10, 2024 Page 4 1 Councilmember Randle asked about Macalester to 39th to the Railroad and how many homes 2 were affected by the raw sewage backup. City Engineer Messner stated there were several 3 apartment units (6) on the first floor that were affected. 4 5 Councilmember Elnagdy referred to the crosswalk on 34th, noting it mentioned flashing lights. 6 She asked if the current lighting would be replaced and if so, could that happen before June. Ms. 7 Koscielak stated it likely would not happen before June. She stated the signage can be added to 8 the contract to be done earlier. Councilmember Elnagdy stated the current lights are inefficient. 9 Mr. Messner stated he will have public works look at the existing signs. 10 11 Councilmember Jenson stated he appreciates the detail of the presentation. He likes the RFQ’s 12 can go out in January. 13 14 Councilmember Doolan stated she appreciates the presentation. She asked about the light overlay 15 on St. Anthony Lane. She asked how long the temporary overlay will get us through before a 16 complete reconstruction is needed to be done. Ms. Koscielak stated generally five years however 17 possibly some pothole filling can be done. Councilmember Doolan asked if next year’s mill and 18 overlay will be for approximately the same size. Ms. Koscielak stated it will be less of an area. It 19 should be able to be completed in one phase. 20 21 Mayor Webster thanked Ms. Koscielak and Mr. Messner for their presentation. 22 23 Motion by Councilmember Jenson, seconded by Councilmember Doolan, to approve Resolution 24 24-093 – Resolution Accepting Plans and Specifications and Ordering Advertisement for Bids 25 for the 2025 Street and Utility Improvement Project. 26 27 Motion carried 5-0. 28 B.29 Ordinance 2024-07 – Amending Multiple Sections of Chapter 33 Sewer, Water, License 30 and Permit Fees, Storm Water Facilities – Final Reading. 31 32 Finance Director Deborah Maloney reviewed a PowerPoint of Utility Rates for 2025. 33 34 The parameters are to align revenue sources with corresponding costs, provide transparency as to 35 the basis of rates and rate adjustments, maintain a structurally balanced operation, and ensure 36 that rates appropriately support the ability to provide safe drinking water, properly discharge 37 sanitary sewer flows, and appropriate control and treatment of storm water runoff. 38 39 Water Fund expenditures are comprised of two primary operating functions. Production 40 $1,038,888 and Distribution $875,593. The current recommendation includes continuing the 41 phase-in of a quarterly fee to support distribution system costs. The quarterly Water Distribution 42 Fee will increase by $1.50. For the Adjustment in Usage Rates the current recommendation 43 includes the water usage tier rates increases will range from 12-20 cents per 1,000 gallons in 44 2025. Water consumption for 2025 is projected at a similar level to 2024. Mr. Yunker reviewed 45 the adjustment impacts. 46 8 City Council Regular Meeting Minutes December 10, 2024 Page 5 1 Sanitary Sewer expenditures are comprised of two primary operating functions. Treatment 2 $995,456 and Collection $584,010. The current recommendation includes Continuing the phase- 3 in of the quarterly fee to support collection system costs. The quarterly Sewer Collection fee will 4 increase by $2.00. For the Adjustment in Usage Rates, the current recommendation includes 5 continuing to manage the growth in usage rates to recognize the revenues provided by the phase 6 in of the Sewer Collection Fee. MCES treatment rate up 15.4% - based on an increase in volume 7 plus 5.6% increase in rates. The Sewer Usage Rate will increase to $5.12 per 1,000 gallons. Mr. 8 Yunker reviewed the adjustment impacts. 9 10 Residential Stormwater rates will have an inflationary increase, while the rates for classifications 11 4-6 will be adjusted in greater amounts to move towards closing the gap between St. Anthony’s 12 rates and surrounding communities. Mr. Yunker reviewed the rates for Classifications 1-6 in 13 2025. 14 15 Motion by Councilmember Elnagdy, seconded by Councilmember Jenson, to approve Final 16 Reading and adopt Ordinance 2024-07 – Amending Multiple Sections of Chapter 33 Sewer, 17 Water, License and Permit Fees, Storm Water Facilities. 18 19 Motion carried 5-0. 20 C.21 Resolution 24-094 – Approving Summary Publication for Ordinance 2024-07. 22 23 City Manager Yunker reviewed the resolution for approval is a summary publication for the 24 Ordinance just approved. 25 26 Motion by Councilmember Doolan, seconded by Councilmember Randle, to approve Resolution 27 24-094 – Approving Summary Publication for Ordinance 2024-07. 28 29 Motion carried 5-0. 30 D.31 Resolution 24-095 – Approving Fourth Amendment to Contract for Private 32 Redevelopment Between the Housing and Redevelopment Authority of St. Anthony 33 Village, Minnesota, The City of St. Anthony Village, Doran SLV, LLC, Doran St. 34 Anthony, LLC, and Doran SLV II, LLC. 35 36 City Manager Yunker reviewed this is a resolution approving a Fourth Amendment to Contract 37 for Redevelopment with Doran SLV, LLC for the former Walmart site redevelopment, referred 38 to as The Ruby. The initial contract for Private Redevelopment contemplated the construction of 39 each phase of our Ruby project to be done in two phases. A Second Amendment was requested 40 and subsequently approved, which changed the improvement construction commencement and 41 completion dates given uncertainties with the recent pandemic. 42 43 In December of 2023, a Third Amendment was requested by Doran SLV, LLC and approved by 44 the City to further extend the commencement and completion dates due to economic conditions. 45 9 City Council Regular Meeting Minutes December 10, 2024 Page 6 1 Due to those ongoing market challenges, Doran SLV, LLC is requesting an extension of timing 2 requirements on Phase 2. Doran SLV, LLC proposes Phase II Commencement deadline of 3 January 1, 2026 and completion date of January 1, 2028. 4 5 Doran SLV, LLC representative Evan Doran was present to discuss their challenges, offer 6 further insight to the request and answer any questions the Council may have. 7 8 Mr. Evan Doran stated while interest rates have stabilized there are continued headwinds on 9 construction. They are motivated to do the second phase as soon as possible. 10 11 Mayor Webster noted this is being extended by one year. 12 13 Councilmember Jenson asked if one more year is all that is needed for the project to start. Mr. 14 Doran stated that is difficult to answer. In an ideal world, they would request a longer extension 15 not knowing what the future will hold. It is fair to extend by one year and come back to Council 16 if necessary. 17 18 Mayor Webster stated Council toured Phase I of The Ruby. Mr. Doran stated it is currently 94% 19 leased and occupied. They receive positive feedback from residents and the neighboring 20 shopping center. They are struggling to fill the 3-bedroom units with families. 21 22 Councilmember Jenson stated he is familiar with a couple that just moved into the Ruby and they 23 said how great it is to live there. 24 25 Councilmember Doolan asked about learnings from the first building to apply to the second 26 phase such as 3-bedroom units. 27 28 Motion by Councilmember Jenson, seconded by Councilmember Doolan, to approve Resolution 29 24-095 – Approving Fourth Amendment to Contract for Private Redevelopment Between the 30 Housing and Redevelopment Authority of St. Anthony Village, Minnesota, the City of St. 31 Anthony Village, Doran SLV, LLC, Doran St. Anthony, LLC, and Doran SLVB II, LLC. 32 33 Motion carried 5-0. 34 35 X.REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS. 36 37 City Manager Yunker stated this is typically the last meeting of the year. He thanked staff for all 38 their work throughout the year. 39 40 Councilmember Randle had no report. 41 42 Councilmember Doolan stated last weekend was Small Business Saturday. She attended the 43 Chamber of Commerce Board of Directors meeting on December 9. There were over 400 44 attendees for Small Business Saturday. She attended the League of Women Voters Holiday Party 45 this weekend. Earlier today, she and Parks Commission Chair Lily Fee attended Wilshire 46 Elementary to talk to students about the Water Conservation Poster Contest. 10 City Council Regular Meeting Minutes December 10, 2024 Page 7 1 2 Councilmember Jenson stated on December 5, he attended the Northeast Youth and Family 3 Services Board meeting. On December 6, he attended the Ramsey County Local League of 4 Governments Board meeting. This coming Thursday, from 5-7:30 p.m., the Ransey County 5 Local League of Governments annual meeting will be held at the Shoreview Community Center. 6 7 Councilmember Elnagdy stated this weekend is the Buy Nothing Toy Event at the Community 8 Center. 9 10 Mayor Webster noted on November 28, 2024, she greeted and started the Turkey Trot. On 11 November 30, 2024, she attended the Small Business Saturday sponsored by the Chamber of 12 Commerce. She thanked the organizers. On December 4, she met with students about creating a 13 Junior City Council and they are meeting again this week. On December 6, she attended the St. 14 Anthony Orchestra Concert. They are celebrating 50 years. On December 7, she shared an 15 update of St. Anthony at the New Brighton Area League of Women Voters Meeting. On 16 December 9, she attended the Regional Council of Mayors meeting and the Ramsey County 17 Mayors and City Managers meeting. She has a NineNorth Board meeting this week. 18 19 XI.COMMUNITY FORUM. 20 21 No one appeared to address the Council. 22 23 XII.INFORMATION AND ANNOUNCEMENT. 24 A.25 Future Agenda Items 26 27 The next meeting of the Council will be a Joint Work Session with the Planning Commission on 28 December 17, 2024. 29 30 Mayor Webster stated the holiday train will make a stop on Thursday night at 37th and Stinson 31 from 8:15 – 8:45 p.m. Santa will most likely be there. Santa will also be at the wine tasting at 32 the St. Anthony Wine & Spirits (Silver Lake Village) from 10:00 a.m. – 4:00 p.m. Children and 33 pets are invited to have their pictures taken with Santa. 34 35 XIII. ADJOURNMENT. 36 37 The Regular City Council Meeting was adjourned at 8:10 p.m. 38 39 Motion carried 5-0. 40 Respectfully submitted, 41 Debbie Wolfe 42 TimeSaver Off Site Secretarial, Inc. 43 44 Mayor 45 ATTEST: 46 City Clerk 11 THIS PAGE LEFT INTENTIONALLY BLANK 12 Saint Anthony Village DATE: January 14, 2025 Approved: TO: Mayor and Councilmembers FROM: License Clerk ITEM: License and Permits for Approval: General Contractors license: Arrow Fence and Sign, Cedar, MN Security Fence and Construction, Inc., Minneapolis, MN Mechanical Contractor License: Air Conditioning Associates, Inc., St Paul, MN Air Rite Mechanical Systems Inc. Apple Valley, MN BWS Plumbing Heating & Air, Eden Prairie, MN Carter Custom Construction, Vadnais Heights, MN Centerpoint Energy MN Gas, Golden Valley, MN Cool Air Mechanical, Inc., Ham Lake, MN G&H Heating & Air Conditioning, Shoreview, MN MSP Plumbing Heating & Air, Woodbury, MN Schwantes Heating & Air, Stillwater, MN Twin City Heating Air and Electric Blaine, MN Bench License: Homestretch, Fridley, MN Motor Vehicle License Twin Cities Transport & Recovery St. Anthony, MN Residential Rental Licenses Applicant:Christopher Dick Location:2418 33rd Ave NE Applicant:Clinton LaGrander Location:3101 Silver Lake Rd NE Applicant:James Eischens Location:2905 32nd Ave NE Applicant:Tyler Fulton Location:3245 Stinson Blvd NE 13 THIS PAGE LEFT INTENTIONALLY BLANK 14 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 1 Check Issue Dates: 12/6/2024 - 1/14/2025 Jan 08, 2025 02:27PM Vendor Number Payee Check Issue Date Amount 2006 MODIST BREWING COMPANY 12/06/2024 1,194.05 11792 INTERNATIONAL UNION LOCAL #49 12/06/2024 420.00 11793 LAW ENFORCEMENT LABOR SERVICES 12/06/2024 1,128.00 10002 LOCAL UNION IAFF #3486 12/06/2024 400.08 10710 MISSION SQUARE 12/06/2024 1,440.00 11798 CENTRAL PENSION FUND LOCAL #49 12/20/2024 3,840.00 10710 MISSION SQUARE 12/20/2024 1,440.00 11813 NCPERS GROUP LIFE INSURANCE 12/20/2024 32.00 11808 SAPD ASSOCIATION 12/20/2024 660.00 1004 JOHNSON BROTHERS LIQUOR COMPANY 12/19/2024 4,053.25 2048 4815 EXCELSIOR LLC 12/26/2024 1,700.20 1118 56 BREWING 12/26/2024 756.00 1122 AM CRAFTS SPIRITS 12/26/2024 568.00 1100 ARTISIAN BEER COMPANY 12/26/2024 16,457.53 10115 ASPEN MILLS 12/26/2024 1,495.03 12881 BEAUDRY OIL & PROPANE 12/26/2024 9,231.18 1013 BELLBOY CORPORATION 12/26/2024 4,746.40 1014 BELLBOY CORPORATION 12/26/2024 566.80 10162 BEN SAEFKE PHOTOGRAPHY 12/26/2024 35.00 10185 BOUND TREE MEDICAL LLC 12/26/2024 72.01 8544 BOURGET IMPORTS 12/26/2024 851.00 1018 BREAKTHRU BEVERAGE MINNESOTA BEER LLC 12/26/2024 52,738.36 1011 BREAKTHRU BEVERAGE MN WINE & SPIRITS LL 12/26/2024 7,350.96 1009 BREAKTHRU BEVERAGE MN WINE & SPIRITS LL 12/26/2024 5,256.27 2014 BROKEN CLOCK BREWING 12/26/2024 633.00 1017 CAPITOL BEVERAGE SALES 12/26/2024 45,537.51 13428 CARDINAL INVESTIGATIONS 12/26/2024 1,885.00 10252 CENTERPOINT ENERGY 12/26/2024 3,648.10 13109 CENTRAL MCGOWAN INC 139156 12/26/2024 16.56 10263 CENTURYLINK 12/26/2024 844.10 1010 CLEAR RIVER BEVERAGE COMPANY 12/26/2024 554.00 12318 COMMERCIAL BUSINESS FORMS 12/26/2024 484.67 12044 COMPASS MINERALS 12/26/2024 7,351.60 12924 COREMARK METALS 12/26/2024 40.37 1042 CRYSTAL SPRINGS ICE 12/26/2024 267.44 12821 CUSHMAN MOTOR CO INC 12/26/2024 17.60 2049 Dangerous Man Brewing Co.12/26/2024 3,042.00 13272 DATAWORKS PLUS 12/26/2024 505.00 11796 DO GOOD BIZ INC 12/26/2024 509.00 10432 DORSEY & WHITNEY 12/26/2024 14,345.00 13372 DUSK SYSTEMS LLC 12/26/2024 492.88 2042 ELM CREEK BREWING COMPANY 12/26/2024 578.00 13437 EMILY & CARL SAUEY 12/26/2024 174.19 2036 FALLING KNIFE BREWING CO 12/26/2024 997.00 10508 FERGUSON WATERWORKS 12/26/2024 1,931.84 1030 FLAHERTY'S HAPPY TYME COMPANY 12/26/2024 312.00 10526 FLEETPRIDE 12/26/2024 1,503.68 13234 FUSION LEARNING PARTNERS 12/26/2024 240.00 1110 GENERAL INDUSTRIAL SUPPLY CO 12/26/2024 405.00 10571 GOLIATH HYDRO-VAC, INC.12/26/2024 6,127.50 10585 GRAINGER 12/26/2024 16.27 1021 GREAT LAKES COCA COLA 12/26/2024 1,431.85 12432 GROMEK, BRANDON 12/26/2024 125.00 15 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 2 Check Issue Dates: 12/6/2024 - 1/14/2025 Jan 08, 2025 02:27PM Vendor Number Payee Check Issue Date Amount 13432 GUARDIAN SUPPLY 12/26/2024 2,302.66 10607 HACH COMPANY 12/26/2024 256.87 10624 HAWKINS INC 12/26/2024 40.00 2024 HEADFLYER BREWING 12/26/2024 566.00 10657 HENNEPIN COUNTY TREASURER 12/26/2024 36.00 10661 HENNEPIN COUNTY TREASURER 12/26/2024 5,533.19 1019 HOHENSTEIN'S INC 12/26/2024 19,949.10 12743 HOMELAND HEALTH SPECIALISTS INC 12/26/2024 101.80 12078 IMAGE TREND INC 12/26/2024 7,449.13 2013 INBOUND BREWCO 12/26/2024 405.00 11547 INFOBUREAU SERVICES INC 12/26/2024 45.00 2044 INSIGHT BREWING COMPANY 12/26/2024 3,007.74 10733 INSTRUMENTAL RESEARCH, INC.12/26/2024 120.00 12105 INTERSTATE ALL BATTERY CENTER 12/26/2024 827.75 13052 JEFF BELZER'S ROSEVILLE 12/26/2024 696.01 1004 JOHNSON BROTHERS LIQUOR COMPANY 12/26/2024 10,829.07 1005 JOHNSON BROTHERS LIQUOR COMPANY 12/26/2024 12,873.40 1006 JOHNSON BROTHERS LIQUOR COMPANY 12/26/2024 23,353.08 1044 JOHNSON BROTHERS LIQUOR COMPANY 12/26/2024 35,567.06 10790 KILLMER ELECTRIC COMPANY, INC.12/26/2024 19,959.02 2028 LADONA CERVECERIA 12/26/2024 88.00 10831 LEAGUE OF MINNESOTA CITIES 12/26/2024 125.00 12894 LEAST SERVICE COUNSELING LLC 12/26/2024 320.00 2045 LIBATION PROJECT 12/26/2024 1,659.88 10857 LMCIT % BERKLEY ADMINISTRATORS 12/26/2024 1,000.00 10861 LOFFLER COMPANIES - 131511 12/26/2024 205.50 2010 LUPULIN BREWING 12/26/2024 619.00 10882 MAMA 12/26/2024 100.00 1125 MAVERICK (NEGOCE)12/26/2024 772.56 2029 MEGA BEER 12/26/2024 501.00 10916 MENARDS LUMBER 12/26/2024 49.98 13241 METRO INET 12/26/2024 116.00 10939 MIDWAY FORD 12/26/2024 838.84 11031 MINNESOTA DEPT OF AGRICULTURE 12/26/2024 15.00 11871 MINNESOTA DEPT OF LABOR & INDUSTRY 12/26/2024 50.00 10989 MINNESOTA HIGHWAY SAFETY AND 12/26/2024 1,290.00 10994 MINNESOTA OCCUPATIONAL HEALTH 12/26/2024 798.00 10972 MNIAAI 12/26/2024 50.00 13162 MNSPECT LLC 12/26/2024 53,678.40 2006 MODIST BREWING COMPANY 12/26/2024 1,624.20 11061 MORRELL ENTERPRISES LP 12/26/2024 625.00 11085 MURPHY'S SERVICE CENTER 12/26/2024 15.00 1051 NEW FRANCE WINE COMPANY 12/26/2024 711.00 13126 NORTH STAR CAR WASH 12/26/2024 150.00 2052 NOTHING BUT HEMP LLC 12/26/2024 978.00 13210 ODP BUSINESS SOLUTIONS LLC 12/26/2024 455.89 13247 OECS 12/26/2024 950.00 12779 OPTION ONE MECHANICAL LLC 12/26/2024 167,731.50 12112 OREILLY AUTO PARTS 12/26/2024 41.48 1012 PAUSTIS & SONS 12/26/2024 6,005.42 1001 PHILLIPS WINE & SPIRITS 12/26/2024 9,837.73 1002 PHILLIPS WINE & SPIRITS 12/26/2024 19,839.50 12747 PRECISE MRM LLC 12/26/2024 69.00 16 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 3 Check Issue Dates: 12/6/2024 - 1/14/2025 Jan 08, 2025 02:27PM Vendor Number Payee Check Issue Date Amount 2019 PRYES BREWING COMPANY 12/26/2024 619.92 12482 QUALITY SIGNS & ENGRAVING 12/26/2024 77.00 1062 RED BULL DISTRIBUTION COMPANY 12/26/2024 367.14 2047 RUE 38 LLC 12/26/2024 429.50 11357 RUFFRIDGE JOHNSON EQUIP COMPANY 12/26/2024 51.80 13438 SARAH JEAN CONN 12/26/2024 250.00 2018 SMALL LOT WINES 12/26/2024 289.96 1024 SOUTHERN GLAZER'S OF MN 12/26/2024 5,765.94 1008 SOUTHERN GLAZER'S OF MN 12/26/2024 5,309.86 1026 SOUTHERN GLAZER'S OF MN 12/26/2024 23,896.38 1036 SOUTHERN GLAZER'S OF MN 12/26/2024 1,659.79 12760 SSI MN TRANCHE 1 LLC 10322006 12/26/2024 412.86 11464 ST. ANTHONY KIWANIS 12/26/2024 140.00 11478 STAR TRIBUNE 12/26/2024 259.12 2001 STEEL TOE BREWING 12/26/2024 447.00 11502 STREICHERS 12/26/2024 23.98 13436 SUPERIOR BACKGROUND INVESTIGATIONS, LLC 12/26/2024 1,000.30 11559 THOMPSON ASSOCIATES 12/26/2024 1,250.00 11566 TIMESAVER OFF SITE SECRETARIAL 12/26/2024 583.25 11580 TOWMASTER 12/26/2024 724.69 11586 TRACY PRINTING 12/26/2024 98.00 1098 TRADITION WINE & SPIRITS 12/26/2024 182.00 11595 TRI STATE BOBCAT, INC.12/26/2024 244.69 12083 TUCKER, QUINTEN 12/26/2024 125.00 11612 TWIN CITY JANITOR SUPPLY 12/26/2024 31.00 13046 TWIN CONSTRUCTION LLC 12/26/2024 400.00 11626 U.S. BANK (PURCHASING CARD)12/26/2024 6,189.11 12776 USS MINNESOTA ONE MT LLC 12/26/2024 1,806.92 12163 VAN PAPER COMPANY 12/26/2024 2,396.61 2023 VENN BREWING CO 12/26/2024 2,556.00 11674 VERIZON WIRELESS 12/26/2024 1,694.00 11681 VIKING ELECTRIC SUPPLY INC 12/26/2024 380.40 11682 VIKING INDUSTRIAL CENTER 12/26/2024 224.15 1025 VINOCOPIA 12/26/2024 2,081.50 11900 WARNING LITES OF MN INC 12/26/2024 540.00 1034 WINE COMPANY THE 12/26/2024 3,115.54 1038 WINE MERCHANTS INC 12/26/2024 5,906.90 1032 WINEBOW 12/26/2024 421.39 11704 WM CORPORATE SERVICES INC 12/26/2024 1,200.00 11740 XCEL ENERGY 12/26/2024 22,750.51 12909 ZARNOTH BRUSH WORKS INC 12/26/2024 2,980.00 13193 ZOLL MEDICAL CORPORATION 12/26/2024 255.84 10963 MINNEAPOLIS SAW COMPANY INC 12/27/2024 37.99 13379 TREVOR HON 12/27/2024 124.96 11792 INTERNATIONAL UNION LOCAL #49 01/03/2025 420.00 11793 LAW ENFORCEMENT LABOR SERVICES 01/03/2025 1,314.00 10002 LOCAL UNION IAFF #3486 01/03/2025 400.08 10710 MISSION SQUARE 01/03/2025 1,616.15 1118 56 BREWING 01/14/2025 694.67 10011 ABLE HOSE & RUBBER LLC 01/14/2025 16.73 1100 ARTISIAN BEER COMPANY 01/14/2025 6,636.19 10115 ASPEN MILLS 01/14/2025 2,283.70 13414 ASSA ABLOY ENTRANCE SYSTEMS US INC.01/14/2025 298.00 17 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 4 Check Issue Dates: 12/6/2024 - 1/14/2025 Jan 08, 2025 02:27PM Vendor Number Payee Check Issue Date Amount 12881 BEAUDRY OIL & PROPANE 01/14/2025 6,972.65 1013 BELLBOY CORPORATION 01/14/2025 5,295.63 1014 BELLBOY CORPORATION 01/14/2025 453.35 10172 BIFFS INC.01/14/2025 33.00 1018 BREAKTHRU BEVERAGE MINNESOTA BEER LLC 01/14/2025 25,562.00 1011 BREAKTHRU BEVERAGE MN WINE & SPIRITS LL 01/14/2025 6,830.90 1009 BREAKTHRU BEVERAGE MN WINE & SPIRITS LL 01/14/2025 2,303.60 1017 CAPITOL BEVERAGE SALES 01/14/2025 10,105.00 13109 CENTRAL MCGOWAN INC 139156 01/14/2025 765.80 12596 CINTAS CORPORATION 01/14/2025 2,466.78 13238 CITY OF EDEN PRAIRIE 01/14/2025 6,397.00 10299 CITY OF ST. PAUL 01/14/2025 405.00 10332 COMPTON'S COMMERCIAL CLNG. INC 01/14/2025 3,578.00 12924 COREMARK METALS 01/14/2025 14.60 1042 CRYSTAL SPRINGS ICE 01/14/2025 413.26 10375 DALCO 01/14/2025 387.06 10468 ELECTRO WATCHMAN INC 01/14/2025 695.55 2036 FALLING KNIFE BREWING CO 01/14/2025 1,491.00 10526 FLEETPRIDE 01/14/2025 217.90 11775 FREEDOM MAILING SERVICES 01/14/2025 57.64 11866 GALLS 01/14/2025 23.00 12353 GARY CARLSON EQUIPMENT COMPANY 01/14/2025 138.08 10578 GOPHER STATE ONE CALL 01/14/2025 108.25 13264 GRITTMAN CONSULTING LLC 01/14/2025 6,988.00 12753 HAPCO POLE PRODUCTS 01/14/2025 2,924.00 10624 HAWKINS INC 01/14/2025 7,083.15 10652 HENNEPIN COUNTY ACCOUNTS RECEIVABLE 01/14/2025 1,337.80 1019 HOHENSTEIN'S INC 01/14/2025 6,237.35 10684 HOME DEPOT CREDIT SERVICES 01/14/2025 430.27 11547 INFOBUREAU SERVICES INC 01/14/2025 45.00 13439 INNOVATIVE IRRIGATION SPEC 01/14/2025 241.25 2044 INSIGHT BREWING COMPANY 01/14/2025 2,421.84 1102 JOHNSON BROTHERS 01/14/2025 740.00 1004 JOHNSON BROTHERS LIQUOR COMPANY 01/14/2025 1,263.87 1005 JOHNSON BROTHERS LIQUOR COMPANY 01/14/2025 779.20 1006 JOHNSON BROTHERS LIQUOR COMPANY 01/14/2025 35,066.10 1044 JOHNSON BROTHERS LIQUOR COMPANY 01/14/2025 3,904.83 12818 KIESLER POLICE SUPPLY 01/14/2025 615.28 10816 LANGUAGE LINE SERVICES 01/14/2025 55.20 10831 LEAGUE OF MINNESOTA CITIES 01/14/2025 11,560.00 10833 LEAGUE OF MN CITIES INSURANCE TRUST WC 01/14/2025 927.45 2010 LUPULIN BREWING 01/14/2025 466.30 13255 MARTIN MARIETTA MATERIALS INC 01/14/2025 1,091.66 10916 MENARDS LUMBER 01/14/2025 31.96 13241 METRO INET 01/14/2025 24,735.30 10932 METROPOLITAN COUNCIL 01/14/2025 14,760.90 10931 METROPOLITAN COUNCIL WASTEWATER 01/14/2025 79,117.37 10939 MIDWAY FORD 01/14/2025 108.02 12940 MINNEHAHA BLDG MAINTENANCE 01/14/2025 76.95 10982 MINNESOTA DEPT OF HEALTH 01/14/2025 23.00 10994 MINNESOTA OCCUPATIONAL HEALTH 01/14/2025 835.00 11085 MURPHY'S SERVICE CENTER 01/14/2025 31.74 13060 NINENORTH 01/14/2025 782.10 18 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 5 Check Issue Dates: 12/6/2024 - 1/14/2025 Jan 08, 2025 02:27PM Vendor Number Payee Check Issue Date Amount 13394 NORTH VALLEY INC 01/14/2025 357,132.51 2052 NOTHING BUT HEMP LLC 01/14/2025 1,517.00 13210 ODP BUSINESS SOLUTIONS LLC 01/14/2025 327.75 11185 PACE ANALYTICAL SERVICES INC.01/14/2025 474.00 1012 PAUSTIS & SONS 01/14/2025 4,186.00 1001 PHILLIPS WINE & SPIRITS 01/14/2025 8,419.85 1002 PHILLIPS WINE & SPIRITS 01/14/2025 3,546.96 11227 PLUNKETT'S 01/14/2025 947.44 13341 PROFESSIONAL MECHANICAL SERVICES 01/14/2025 81.00 2019 PRYES BREWING COMPANY 01/14/2025 1,110.00 12917 QUADIENT FINANCE USA INC 01/14/2025 194.75 12918 QUADIENT LEASING USA INC 01/14/2025 474.42 12623 RACE FORWARD 01/14/2025 1,000.00 2018 SMALL LOT WINES 01/14/2025 457.84 1024 SOUTHERN GLAZER'S OF MN 01/14/2025 3,354.21 1008 SOUTHERN GLAZER'S OF MN 01/14/2025 27,601.68 1026 SOUTHERN GLAZER'S OF MN 01/14/2025 13,625.98 1036 SOUTHERN GLAZER'S OF MN 01/14/2025 847.68 11457 ST ANTHONY VILLAGE CENTER LLC 01/14/2025 3,141.73 11478 STAR TRIBUNE 01/14/2025 58.46 11994 STERICYCLE INC 01/14/2025 49.64 13178 STEVEN P CARLSON, ATTORNEY AT LAW PLLC 01/14/2025 5,000.00 11502 STREICHERS 01/14/2025 2,028.79 12920 SVAP III SILVER LAKE VILLAGE LLC 01/14/2025 5,268.80 13393 THOMSON REUTERS - WEST PAYMENT CENTER 01/14/2025 170.00 11566 TIMESAVER OFF SITE SECRETARIAL 01/14/2025 167.00 11586 TRACY PRINTING 01/14/2025 3,512.00 1098 TRADITION WINE & SPIRITS 01/14/2025 146.00 13379 TREVOR HON 01/14/2025 28.50 11635 UNIQUE PAVING MATERIAL 01/14/2025 371.84 2023 VENN BREWING CO 01/14/2025 957.00 11674 VERIZON WIRELESS 01/14/2025 565.22 11681 VIKING ELECTRIC SUPPLY INC 01/14/2025 155.10 11706 WATER CONSERVATION SERVICE INC 01/14/2025 360.13 13185 WEBSTER, WENDY 01/14/2025 87.23 11933 WIMACTEL INC 01/14/2025 75.00 1034 WINE COMPANY THE 01/14/2025 1,024.00 1038 WINE MERCHANTS INC 01/14/2025 3,603.05 Grand Totals:1,470,122.06 19 THIS PAGE LEFT INTENTIONALLY BLANK 20 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 25-001 A RESOLUTION DESIGNATING STEVEN P. CARLSON, ATTORNEY AT LAW AS THE PROSECUTING ATTORNEY FOR THE CITY OF SAINT ANTHONY VILLAGE FOR 2025 BE IT RESOLVED that the City Council of the City of Saint Anthony Village hereby designates Steve Carlson, Attorney at Law, as the prosecuting attorney for the City of Saint Anthony Village for 2025. Adopted this 14th day of January, 2025. ______________________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Review for Administration: _____________________________________ Charlie Yunker, City Manager 21 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 25-002 A RESOLUTION DESIGNATING COUNCILMEMBER JENSON AS MAYOR PRO TEM FOR THE 2025 CALENDAR YEAR BE IT RESOLVED, by the City Council of the City of Saint Anthony Village hereby designates Councilmember Jan Jenson as Mayor Pro Tem for the calendar year 2025. Adopted this 14th day of January, 2025. ______________________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Review for Administration: _____________________________________ Charlie Yunker, City Manager 22 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 25-003 A RESOLUTION DESIGNATING US BANK, N.A. OF SAINT ANTHONY VILLAGE AS THE OFFICIAL DEPOSITORY FOR CITY FUNDS FOR THE 2025 CALENDAR YEAR BE IT RESOLVED that the City Council of the City of Saint Anthony Village hereby designates that US Bank, N.A. of St. Anthony as a depository for the funds of the City and that said bank shall also be the bank for this City with respect to any/all other banking services required or used by this City. BE IT FURTHER RESOLVED, that said bank deposit such securities in the amount and in the manner required by law. BE IT FURTHER RESOLVED, that the Finance Director be authorized to accept such securities as collateral as required by law, and that said collateral be held at the US Bank of Saint Anthony Village for safekeeping. BE IT FURTHER RESOLVED, the City Clerk shall transmit to the US Bank, N.A. of Saint Anthony Village a copy of this resolution. Adopted this 14th day of January, 2025. ______________________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Review for Administration: _____________________________________ Charlie Yunker, City Manager 23 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 25-004 A RESOLUTION AUTHORIZING THE MAYOR, CITY MANAGER AND FINANCE DIRECTOR TO MAKE CERTAIN TRANSACTIONS REGARDING CITY FINANCIAL ACCOUNTS FOR THE 2025 CALENDAR YEAR BE IT RESOLVED that the City Council of the City of Saint Anthony hereby specifies: Mayor (Wendy Webster) City Manager (Charlie Yunker) Finance Director (Deborah Maloney) to make approved transfers and deposits and approved transactions of City funds in the various City accounts and that their names are to appear on signature cards at various financial institutions approved by the City. Adopted this 14th day of January, 2025. ______________________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Review for Administration: _____________________________________ Charlie Yunker, City Manager 24 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 25-005 A RESOLUTION DESIGNATING THE MINNESOTA STAR TRIBUNE THE LEGAL NEWSPAPER FOR THE CITY OF SAINT ANTHONY VILLAGE FOR THE 2025 CALENDAR YEAR BE IT RESOLVED that the City Council of the City of Saint Anthony Village hereby designates The Minnesota Star Tribune, a legal newspaper of general circulation in the City as, the official newspaper of the City of St. Anthony for 2025 in which shall be published such measures and matters as are by-laws of this State and City Code required to be published; and such other matters as the Council may deem advisable and in the public interest to have published. Adopted this 14th day of January, 2025. ______________________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Review for Administration: _____________________________________ Charlie Yunker, City Manager 25 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 24-006 A RESOLUTION DESIGNATING MAYOR WEBSTER AS A PARTICIPANT IN OUTSIDE ORGANIZATIONS FOR 2025 BE IT RESOLVED, by the City Council of the City of Saint Anthony Village hereby designates Mayor Webster as a participant in the following outside organizations for 2025: Regional Council of Mayors (RCM) City Auditor Liaison North Suburban Access Corporation (NSAC) North Suburban Communications Commission (NSCC) Adopted this 14th day of January, 2025. ______________________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Review for Administration: _____________________________________ Charlie Yunker, City Manager 26 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 25-007 A RESOLUTION DESIGNATING COUNCILMEMBER JENSON AS A PARTICIPANT IN OUTSIDE ORGANIZATIONS FOR 2025 BE IT RESOLVED, by the City Council of the City of Saint Anthony Village hereby designated Councilmember Jenson as a participant in the following outside organizations for 2025: Ramsey County League of Local Governments (RCLLG) Northeast Youth and Family Services St. Anthony Historical Society Adopted this 14th day of January, 2025. ______________________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Review for Administration: _____________________________________ Charlie Yunker, City Manager 27 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 25-008 A RESOLUTION DESIGNATING COUNCILMEMBER RANDLE AS A PARTICIPANT IN OUTSIDE ORGANIZATIONS FOR 2025 BE IT RESOLVED, by the City Council of the City of St. Anthony hereby designates Councilmember Randle as a participant in the following outside organizations for 2025: St. Anthony Sister City St. Anthony Villagefest U.S. Army Restoration Advisory Board Adopted this 14th day of January, 2025. ______________________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Review for Administration: _____________________________________ Charlie Yunker, City Manager 28 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 25-009 A RESOLUTION DESIGNATING COUNCILMEMBER DOOLAN AS A PARTICIPANT IN OUTSIDE ORGANIZATIONS FOR 2025 BE IT RESOLVED, by the City Council of the City of Saint Anthony Village hereby designates Councilmember Doolan as a participant in the following outside organizations for 2025: Mississippi Watershed Management Organization (MWMO) St. Anthony Chamber of Commerce Liaison Alternate to North Suburban Access Corporation (NSAC) Alternate to North Suburban Communications Commission (NSCC) Adopted this 14th day of January, 2025. ______________________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Review for Administration: _____________________________________ Charlie Yunker, City Manager 29 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 25-010 A RESOLUTION DESIGNATING COUNCILMEMBER ELNAGDY AS A PARTICIPANT IN OUTSIDE ORGANIZATIONS FOR 2025 BE IT RESOLVED, by the City Council of the City of Saint Anthony Village hereby designates Councilmember Elnagdy as a participant in the following outside organizations for 2025: St. Anthony Community Services Advisory Board St. Anthony Village Kiwanis Alternate to Mississippi Watershed Management Organization Adopted this 14th day of January, 2025. ______________________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Review for Administration: _____________________________________ Charlie Yunker, City Manager 30 2025 ELECTED OFFICIAL OUT-OF-STATE TRAVEL POLICY Purpose: The City of Saint Anthony Village recognizes that its elected officials may at times receive value from traveling out of the state for workshops, conferences, events and other assignments. This policy sets forth the conditions under which out-of-state travel will be reimbursed by the City. This policy will be reviewed annually by City Council. General Guidelines: 1.The event, workshop, conference or assignment must be approved in advance by detailed motion of the City Council at an open meeting and must include an estimate of the cost of the travel. In evaluating the Out-of-State Travel request, the Council will consider the following: Whether the elected official will be receiving training on issues relevant to the City or to his/her role as the Mayor or Councilmember; Whether the elected official will be meeting and networking with other elected officials from around the country to exchange ideas on topics of relevance to the City and/or official roles of local elected officials; Whether the elected official will be viewing a city facility or function that is similar in nature to one that is currently operating at, or under consideration by the City where the purpose for the trip is to study the facility or function to bring back ideas for consideration of the full Council; Whether the elected official has been specifically assigned by the City Council to visit another city for the purpose of establishing a goodwill relationship such as a “Sister-City” relationship; 31 2025 Whether the elected official has been specifically assigned by the City Council to testify on behalf of the City at the United States Congress or to otherwise meet with Federal Officials on behalf of the City; Whether the City has sufficient funding available in the budget to pay the cost of the trip. 2.No reimbursement will be made for attendance at events sponsored by or affiliated with political parties. 3.The City may make payments in advance for airfare, lodging and registration if specifically approved by the City Council. Otherwise all payments will be made as reimbursements to the Elected Official. 4.The City will reimburse for transportation, lodging, meals, registration, and incidental costs using the same procedures, limitations and guidelines outlined in the City’s policy for Out-of-State Travel by City employees as outlined in the City Expenditure Policy of the City of Saint Anthony Village Employee Resource Guide. Provisions: Limitations on paying for Councilmembers who have announced their intention to resign, not to seek re-election, or who have been defeated in an election (however, there may be some benefit to the City in having newly elected officials who have not yet taken office attend training beforehand); Requirements for Councilmembers to give oral or written reports on the results of the trip a the next Council meeting; The ability for the city to make exceptions to the policy; The requirement that all frequent flyer miles to accrue to the city; Requirements to use the most cost-efficient mode of travel available taking into consideration reasonable time constraints. 32 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 25-011 A RESOLUTION ADOPTING THE ELECTED OFFICIALS OUT OF STATE TRAVEL POLICY FOR 2025 WHEREAS, In accordance to Minnesota State Statute Chapter 471, Section 661, requires that cities, counties and school districts develop a policy that regulates travel by elected officials outside of the state; WHEREAS, the City Council will review this policy annually; WHEREAS, any changes to the policy must be approved by a recorded vote; and WHEREAS, elected officials of the City of Saint Anthony Village will follow the limitations outlined in the policy. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saint Anthony Village hereby approves the elected officials Out of State Travel Policy for 2025. Adopted this 14th day of January, 2025. ______________________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Review for Administration: _____________________________________ Charlie Yunker, City Manager 33 2025 CITY OF SAINT ANTHONY VILLAGE STANDING RULES FOR CONDUCTING CITY COUNCIL MEETINGS INTRODUCTION St. Anthony City Council is committed to governing with a servant leadership mindset. Based on ten core competencies, a servant leadership mindset ensures the Council will lead with values, adhere to its vision, and act on decisions to achieve equitable outcomes. Each Council member strives to ensure our behaviors meet high ethical standards, our interactions with our constituents are respectful, our engagement seeks to listen to diverse perspectives, our processes and decisions are transparent, and our policymaking utilizes an equity lens. It is our belief that the best decisions are made by the best-informed decision makers and that public decisions are best served when the public has every opportunity to present views, open discussion by all interested parties should be an essential part of the decision-making process. The following rules are established to govern regular and special Council meetings as well as formal public hearings. MEMBERSHIP The formal Council membership consists of four Councilmembers and the Mayor. All five have one vote each and all five can introduce motions. For purposes of leading the meeting, the Mayor, or in the absence of the Mayor, the Mayor Pro Tem will be considered the Chairperson. A quorum is required to do official business and a quorum of the Council consists of three members. MEETINGS Meetings of the Council shall be held on the second and fourth Tuesday of each month. Council work sessions will begin at 5:30 pm. Community feedback sessions, or receptions to honor guests who will be recognized at the 7:00 p.m. meeting, will be held at 6:30 p.m. Council meetings will begin at 7:00 p.m. RULES ORDER OF BUSINESS The following shall be the order of business of the Council: CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MEETING AGENDA It is our belief that the best decisions are made by the best informed decision makers and that public decisions are best served when the public has every opportunity to present 34 2025 their views, open discussion by all interested parties should be an essential part of the decision making process. Members of the public are welcome to share their perspectives on agenda items listed under public hearing and commission and staff reports. Later in our meeting, during community forum, individuals may address the City Council about any City business item that is not included on the regular agenda. PROCLAMATIONS AND RECOGNITIONS CONSENT AGENDA These items are considered routine and will be enacted by one motion. There won’t be separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. Donations to the city will be handled in the same accordance as long as it follows the City of St. Anthony Donation Policy. Significant revisions requested of minutes should be emailed ahead of the meeting to the City Manager or Commission Staff Liaison. PUBLIC HEARING COMMISSIONS AND STAFF REPORTS GENERAL BUSINESS REPORTS FROM COUNCILMEMBERS AND CITY MANAGER COMMUNITY FORUM Individuals may address the City Council about any City business item not included on the regular agenda. Speakers are requested to come to the podium, state their name and address for the secretary’s records, and limit their remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may refer the matter to staff for a future report or direct that the matter be scheduled on an upcoming agenda. INFORMATION AND ANNOUNCEMENTS ADJOURNMENT AGENDA To be considered, an item must be on the agenda and the agenda must be distributed to all the Councilmembers and any other persons having responsibility for an item, at least three working days prior to the meeting. An agenda can be modified with addendum by a majority vote but this should be used only for minor items or items with extreme time constraints. 35 2025 An item can be moved from the consent agenda to the action agenda at the request of the Mayor or Councilmember. The Mayor will give a brief explanation of each item as it is addressed on the agenda to provide background to individuals who are attending the meeting in-person, viewing online, the live broadcast, or recording on NineNorth. The order of items on the agenda need not be followed absolutely. The Mayor may adjust the order in the interest of: ▪ Filling in time before a scheduled item, i.e. a public hearing. ▪ Grouping several items to best make use of consultant time. ▪ Accommodating individuals who attend the meeting specifically to provide input on an item. PROCESS REGULAR AND SPECIAL COUNCIL MEETINGS For these proceedings the Council will use the “open discussion” procedure. discussion is open to any member before or after a motion is made. The privilege is also extended to the City Manager, and any of the consultants who may have an interest in or can contribute to the item at hand. The Mayor can make liberal use of the “unanimous consent” procedure. That is, items that in the judgment of the Mayor are likely to be unanimously approved can be introduced for approval with the statement: “If there are no objections, stands approved (or denied).” If any Council member has an objection, the item reverts to the standard motion procedure. This “unanimous consent” procedure cannot be used for items requiring formal votes, i.e., resolutions or for approval of the consent agenda. The standard motion procedure is that each motion requires a second. This also applies to amendments. Any motion, by any member, shall be reduced to writing upon request of any member. No motion shall be put to a vote until it has been stated by the maker at the request of any member of the Council. To eliminate confusion, only one amendment will be considered at a time and that amendment must be relevant to the motion. An amendment cannot itself be amended. If a change to an amendment is deemed appropriate, the amendment should be withdrawn and reintroduced accordingly. The general mode of voting will be voiced with enough clarity that individual votes can be recorded in the minutes. If in doubt, any member can request clarification. Each individual’s vote will be entered in the minutes. Any member may abstain from voting or disqualify themselves. The reason for disqualification or abstention must be stated by the member and entered into the minutes. If a member chooses to disqualify, they may leave the dias while the issue is being considered. 36 2025 Roberts Rules of Order (revised) shall govern the City Council procedures not covered by the Standing Rules of the City Council. The meeting will be recorded, and the recording will be retained for at least four (4) years following approval of the minutes of the meeting. The standard retention can be extended if in the judgment of the Mayor, City Clerk or any other Councilmember, such action is warranted. If the Council action is the result of a resident request and that request is denied in whole or in part, the reasons of fact supporting the denial will be made part of the public record. PROCESS – PUBLIC HEARING Since a public hearing is a more formal procedure and often requires certain procedures and actions to be legal, the meeting rules are changed accordingly. The primary aim of a public hearing is to take input from the public. To accomplish this in the most effective manner, the Mayor will introduce the hearing with an explanation of the issues. The Mayor will give this explanation, or a person designated by the Mayor, before opening the public hearing. Following the explanation, input from the public will be taken. Prior to accepting input though, the Mayor will state the areas where input will be appropriate, the maximum time to be allotted to any individual presenter and any other procedural rules deemed appropriate to guarantee that all concerned parties have a fair and adequate opportunity to be heard. All individuals wishing to speak must speak into a recording microphone. Individuals not wishing to speak in public may provide a written statement. The Council may take up to 15 minutes to review written statements presented at the meeting. If the Council decides not to act on the issue at the public hearing meeting, it may by majority vote extend the time where written input will be taken to a day not later than one week before the next meeting where a deciding vote is planned. All speakers are to address the council in a respectful and civil manner. The Council has authority to preserve order at its meetings and anyone not abiding by these rules will be considered out of order. ●Everyone who wishes, will have a chance to address the Council, citizens must address all questions and comments to the Mayor, who will then determine who will answer them. Questions will be answered when all persons have had a chance to speak. Only one person may speak at a time. Citizens are urged to be polite and quiet as comments are made to the Council. Applauding or other displays of approval or disapproval are inappropriate during City Council proceedings. ●No one will be given an opportunity to speak a second time until everyone has had an opportunity to speak initially. Please limit the second presentation to new information and not rebuttals. 37 2025 ●The Council will refrain from initiating a discussion during the public input phase of the hearing except to clarify points brought up. Once the public testimony phase is complete, the Mayor will announce the public hearing to be closed and the Council will revert back to its open discussion mode of operation. From this point on, public input will only be appropriate when solicited by the Council. It shall be the intent of the Council to vote on the issue at the same meeting as the public hearing or the meeting scheduled after the public hearing. Should it be necessary to defer voting until a later date, the procedure will be clearly explained to the audience. If the motion contains conditions, as may occur in conditional use or variance requests, those conditions will be conveyed in writing to the requestor. If the public hearing is the result of a resident request and that request is denied in whole or in part, the reasons of fact supporting the denial will be made part of the public record. If the public hearing is to set an assessment rate, the assessment formula(s) under discussion cannot be altered. This implies that the Council has fully discussed any formulas prior to the hearing and that the appropriate legal, fiscal and engineering consultants have passed on formula(s) viability, legality, and feasibility. If the hearing is to set an assessment, it cannot be scheduled later than the first meeting in September to allow time to correct errors prior to certifying the rolls to the county. MAYOR PRO TEM The Mayor Pro Tem shall be appointed in January of each year. The first Mayor Pro Tem after adoption of this rule shall be the Councilmember with the most continuous time on the Council. The position shall be rotated among Councilmembers based on time of continuous service. If two or more members have identical seniority, the appointment shall be based on alphabetical order by last name. A Councilmember may not serve as Mayor Pro Tem twice until all other Councilmembers have been Mayor Pro Tem. A Councilmember must serve two years before being considered for Mayor Pro Tem. A Councilmember may decline the appointment for good cause and maintain their place in the rotation for appointment the following year. ADOPTION/MODIFICATON/SUSPENSION These rules can be adopted, modified or suspended in whole or in part by a majority vote of the Council. If suspended they are automatically reinstated at the next meeting. ANNUAL REVIEW These rules will be reviewed annually at the first meeting in January. 38 2025 INTERPRETATION The Mayor will interpret the rules. However, the Mayor’s interpretation can be appealed by any Councilmember and can be overruled by a majority vote. 39 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 25-012 A RESOLUTION ADOPTING THE STANDING RULES OF CONDUCT FOR CITY COUNCIL MEETINGS FOR THE YEAR 2025 BE IT RESOLVED, by the City Council of the City of Saint Anthony Village hereby adopts the City Council Standing Rules 2024 for conducting City Council meetings during the year 2025 which said rules are attached herewith. Adopted this 14th day of January, 2025. _____________________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Review for Administration: ______________________________________ Charlie Yunker, City Manager 40 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 25-013 A RESOLUTION APPROVING 2025 SALARY OF CHARLIE YUNKER, CITY OF SAINT ANTHONY VILLAGE CITY MANAGER WHEREAS,the City of Saint Anthony Village employs Charlie Yunker as its City Manager; and WHEREAS, the City Council and City Manager have agreed to a 2025 salary of $162,180. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Saint Anthony Village hereby authorizes an annual salary of $162,180 for City Manager Charlie Yunker, effective January 1, 2025. Adopted this 14th day of January, 2025. _____________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Reviewed for administration:______________________________ Charlie Yunker, City Manager 41 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 25-014 A RESOLUTION ACCEPTING GRANTS AND DONATIONS RECEIVED IN THE 4TH QUARTER OF 2024 WHEREAS,the City of Saint Anthony Village is required to accept all grants and donations by resolution; and WHEREAS, the City of Saint Anthony Village has received the following grants and donations in the 4th quarter of 2024: MN State grants- Fire/Officer Disability (correction)$20,777.88 Hennepin County SCORE Grant- 2nd payment $ 7,373.85 Robert Graham- Donations Fire $ 100.00 St. Paul Toward Zero Deaths (TZD) 3rd Quarter $ 6,899.34 Total $ 35,151.07 NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Saint Anthony Village hereby accepts the grants and donations as received in the 4th quarter of 2024. Adopted this 14th day of January, 2025. _________________________________________ Wendy Webster, Mayor ATTEST:___________________________ City Clerk Review for Administration: _______________________________________ Charlie Yunker, City Manager 42 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 25-015 A RESOLUTION FOR THE 2025 STREET IMPROVEMENT BOND REIMBURSEMENT BE IT RESOLVED by the City Council of the City of Saint Anthony Village (the “City”), as follows: 1. Recitals. (a) The Internal Revenue Service has issued Section 1.150-2 of the Income Tax Regulations (the “Regulations”) dealing with the issuance of obligations, all or a portion of the proceeds of which are to be used to reimburse the City for expenditures made by the City prior to the date of issuance. (b) The Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued borrowing no later than 60 days after payment of such expenditure, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within eighteen months of the payment of the expenditure or, if longer, within eighteen months of the date the project is placed in service, but in no event more than three years after the date the original expenditure was paid and that the expenditure must either be a capital expenditure, or a cost of issuance of the obligation. 2. Official Intent Declaration. The City desires to comply with requirements of the Regulations with respect to the 2025 Street & Utility Project (the Project) in order to preserve the option of the City to finance the costs of the Project with tax-exempt obligations. The total cost of the Project is approximately $3,000,000 exclusive of financing costs and capitalized interest, and the City intends to finance a portion of the costs of the Project from proceeds of a borrowing. The maximum amount of debt to be issued for the Project is $3,000,000. The City reasonably expects to reimburse all or a portion of the expenditures made for costs of the Project out of the proceeds of an obligation, as defined in the Regulations, and the expenditures made for costs of the Project to be reimbursed will be of a type that is properly chargeable to capital account (or would be so chargeable with a proper election such as an election under Section 266 of the Code) under general federal income tax principles. 3. Budgetary Matters. As of the date hereof, there are no City funds reserved, allocated on a long term basis or otherwise set aside (or reasonably expected to be reserved, allocated on a long term basis or otherwise set aside) to provide permanent financing for the expenditures related to the Project to be financed from proceeds of a borrowing. This resolution, therefore, is determined to be consistent with the City’s budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations. 43 2 Adopted this 14th day of January, 2025. _______________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Reviewed for administration: ______________________________ Charlie Yunker, City Manager 44 MEMORANDUM To:Mayor Webster and St. Anthony Village City Council From:Jennifer Doyle, Human Resources Manager Date:City Council Meeting – January 14, 2025 Request:Restatement of the City of St. Anthony Flexible Benefit Plan BACKGROUND In 2024, the City’s Flexible Spending Cafeteria plan provider, Further, was acquired by HealthEquity. As the provider was changing effective January 1, 2025, the City reviewed other options and found Alerus to be a better fit. The resolution before you is to adopt a restatement of the plan. STAFF RECOMMENDATIONS Staff recommends approval of the resolution. ATTACHMENTS Plan Document Plan Sponsor Certification Resolution 25-016 45 16 CITY OF ST. ANTHONY VILLAGE SECTION 125 CAFETERIA PLAN PLAN SPONSOR CERTIFICATION The City of Saint Anthony Village ("Employer") sponsors a Health Flexible Spending Account (the "Plan") as part of the City Of St. Anthony Village Section 125 Cafeteria Plan. Certain members of Employer's workforce perform service in connection with administration of the Plan. Employer acknowledges and agrees that the Standards for Privacy of Individually Identified Health Information (45 CFR Part 164, the "Privacy Standards"), prohibit the Plan or its business associates from disclosing Protected Health Information (as defined in Section 164.501 of the Privacy Standards) to members of the Employer's workforce unless the Employer agrees to the conditions and restrictions set out below. To induce the Plan to disclose Protected Health Information to members of Employer's workforce as necessary for them to perform administrative functions for the Plan, the Employer hereby accepts these conditions and restrictions and certifies that the Plan documents have been amended to reflect these conditions and restrictions. The Employer agrees to: (a) Not use or further disclose the information other than as permitted or required by the Plan documents or as required by law; (b) Ensure that any agent or subcontractor, to whom it provides Protected Health Information received from the Plan, agrees to the same restrictions and conditions that apply to the Employer with respect to such information; (c) Not use or disclose Protected Health Information for employment-related actions and decisions or in connection with any other benefit or employee benefit plan of the Employer; (d) Report to the Plan any use or disclosure of the Protected Health Information of which it becomes aware that is inconsistent with the uses or disclosures permitted by the Plan or required by law; (e) Make available Protected Health Information to individual Plan members in accordance with Section 164.524 of the Privacy Standards; (f) Make available Protected Health Information for amendment by individual Plan members and incorporate any amendments to Protected Health Information in accordance with Section 164.526 of the Privacy Standards; (g) Make available the Protected Health Information required to provide an accounting of disclosures to individual Plan members in accordance with Section 164.528 of the Privacy Standards; (h) Make its internal practices, books and records relating to the use and disclosure of Protected Health Information received from the Plan available to the Department of Health and Human Services for purposes of determining compliance by the Plan with the Privacy Standards; (i) If feasible, return or destroy all Protected Health Information received from the Plan that the Employer still maintains in any form, and retain no copies of such Information when no longer needed for the purpose for which disclosure was made, except that, if such return or destruction is not feasible, limit further uses and disclosures to those purposes that make the return or destruction of the information infeasible; and (j) Ensure the adequate separation between the Plan and members of the Employer's workforce, as required by Section 164.504(f)(2)(iii) of the Privacy Standards and Section COMPLIANCE WITH HIPAA PRIVACY STANDARDS of the City Of St. Anthony Village Section 125 Cafeteria Plan. Adopted this day of ____________________, 20 ________________ Plan Sponsor 46 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 25-016 A RESOLUTION ADOPTING A RESTATEMENT OF THE CITY OF ST. ANTHONY FLEXIBLE BENEFIT PLAN WHEREAS,the City of St. Anthony Village previously adopted the City of St. Anthony Flexible Benefit Plan (“Plan”) on January 1, 1991; and WHEREAS, the City provides employees with an opportunity to pay for certain employee benefits on a pre-tax basis through the above-mentioned Plan; and WHEREAS, the City of St. Anthony desires to amend and restate the Plan; and NOW, THEREFORE, BE IT RESOLVED, that the St. Anthony City Council approves and adopts the Cafeteria Plan which includes a Health Flexible Spending Account and Dependent Care Flexible Spending Account effective January 1, 2025, presented to this council; and BE IT FURTHER RESOLVED, that an authorized representative of the Employer is hereby authorized and directed to execute and deliver to the Administrator of the Plan one or more counterparts of the Plan. that the City of St. Anthony Flexible Benefit Plan is amended as restated and in effect January 1, 2025. Adopted this 14th day of January, 2025. _____________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Reviewed for administration:______________________________ Charlie Yunker, City Manager 47 THIS PAGE LEFT INTENTIONALLY BLANK 48 Transforming Lives 49 Northeast Youth & Family Services is a community-driven, trauma-informed, and culturally responsive mental health and community service agency. We serve clients of all ages and specialize in supporting youth and their families. Our commitment to equity, authenticity, and community-driven services provides hope for many in our community who face financial, cultural, linguistic, and logistical barriers to care. Our sliding-fee scale means our doors are open to all, regardless of financial circumstances. Our focus on transformative relationships informs our collaboration with families, school staff, and law enforcement and enhances the positive impact on our clients and the communities we serve. Together, we are doing so much more than we could ever achieve on our own. Our mission is to transform lives by ensuring access to care that nurtures healing, cultivates community, and inspires hope. Welcome NYFS.ORG community- centered committed& 50 NYFS mental health services are culturally responsive, trauma informed, and community-centered. Mental Health Clinics We collaborate with clients to identify their goals and develop a plan to help reduce challenging symptoms and increase their mental health and wellbeing. We believe healing and growth occur when clients can better understand their needs and experiences through a supportive relationship with a skilled, compassionate provider. Our goal is to offer clients quality mental health treatment within the context of their culture and lived experiences. We provide individual, couple, family, and group psychotherapy services attuned to the needs of each client, and we are the only nonprofit clinic in our area that specializes in serving youth and families. Our providers have a diverse array of training and experience and offer specialized child-centered play therapy, art therapy, trauma-focused therapy, and child and adolescent psychiatry services. We are proud to meet clients where they are in their health and healing journey. School-Based Mental Health Our school-based services provide mental health support to students in four northeast metro school districts. Staff provide individual and group therapy to address issues related to trauma, depression, anxiety, and other concerns to elementary, middle, and high school youth. NYFS therapists collaborate with school staff to support student mental health needs in the classroom. Therapists also serve as a resource for schools, sharing their expertise while helping staff attend to the mental health needs of the school as a whole. This helps create better social, emotional, and academic outcomes for students, teachers, and schools. Day Treatment Program Our Day Treatment program offers therapeutic support to youth who are struggling with mental health symptoms that negatively affect their daily functioning. Our services are trauma- informed, culturally-responsive and individualized. We serve teens age 12-18 and specialize in serving those who have experienced trauma and are coping with moderate to severe anxiety or depression. We combine coping skills and behavioral interventions with group, individual, and family therapy. Our half-day therapeutic programming is paired with half-day educational services in partnership with the Mounds View School District. With these supports, youth are better able to identify, express, and regulate their emotions, heal from challenging past experiences, and connect with their families and communities in positive ways. Mental Health Services NYFS.ORG empower support& SERVING CHILDREN AGES 4 AND UP, YOUTH, & ADULTS INDIVIDUAL, COUPLES, AND FAMILY THERAPY IN-PERSON & TELEHEALTH CLINIC IN SHOREVIEW & WHITE BEAR LAKE We serve clients seeking care for: • depression & anxiety • relationship concerns • parenting support • identity exploration & development • traumatic experiences • attention challenges • autism • mood & psychotic disorders • and a variety of goals related to enhancing mental health and relationships. 51 Diversion Program The Diversion Program is an alternative to the traditional juvenile justice system that works with youth ages 12–17 who have justice system involvement including theft, disorderly conduct, or alcohol/drug use. Using restorative principles, we help youth address the incident and harm caused, rebuild their lives, and get back on track. Youth attend one-to-one consultations, educational seminars with their parents, perform community service, and if applicable, pay restitution. Youth may also complete service projects, write apology letters to those they have harmed, and participate in chemical use testing. The program works to reduce the number of negative contacts youth have with law enforcement while significantly reducing the likelihood that they will reoffend in the future. Community Services Community Connections Program The Community Connections Program is a seven-week, group-based experience for youth that builds social skills, self-confidence, and resilience through career exploration, self-reflection, volunteer activities, and contacts with other community service organizations. It is offered to youth who would benefit from deeper and healthier connections with peers, adults, and their community. Components of the program include community service, work skills identification, and development of key life skills. Youth benefit from social connections with their peers and supportive adults while learning about resources in their community that will help them now and in the future. Youth are also introduced to activities that promote healthy living through nutrition, fitness, routine setting, time management, goal setting and moderation. Combined together, these components foster self-awareness, confidence, social skill development, and resilience. Community Advocate Program Through partnerships with five local law enforcement departments, our Community Advocate Program co-creates public safety by supporting citizens who have needs outside of the scope of law enforcement. The program serves adults who have had repeated contact with law enforcement and have underlying needs that cannot be resolved by law enforcement alone. The advocate provides crisis intervention services, mental health support, referrals for chemical health services, assists with homelessness prevention, and support for survivors of abuse. By serving as a bridge between law enforcement, case managers, caregivers, and family members, the advocate is able to improve the quality of life of our clients while reducing reliance on law enforcement. The last few years have been really tough on our youth. A lot of those connections, and feeling like being a part of a community, have gone away. Youth and their families are really struggling and that’s why programs like these are so important. — Erika Scheider, Roseville Chief of Police 52 Organizational Values Equity, Inclusion, and Belonging We are dedicated to creating an inclusive, accessible, and accepting environment that embraces diverse perspectives and backgrounds. It is our responsibility to work toward systemic justice and provide care individualized to client needs. Authenticity We strive to be genuine, grounded, and true to our values in order to be both trusting and trustworthy. We are invested in learning and we approach each encounter with humility and sincerity. Community Driven Our services are driven by the strengths and needs of our community. Through collaboration with clients and community members we ensure our services are financially, logistically, linguistically, and culturally accessible. Integrity We are accountable, ethical, fiscally responsible, transparent, and dedicated to aligning our decisions with our organizational values. Transformative Relationships We believe that healing and growth happen in the context of empathic, client-centered, intentional relationships. We bear witness to our clients’ journeys with curiosity and kindness to promote transformational change. Innovation We look beyond what is and imagine what could be. We stay on the leading edge of care by encouraging our clients and staff to explore their passions and strengths with a creative and playful spirit. Wellbeing We believe that staff wellness and work sustainability are key to providing excellent mental health care. We understand the importance of organizational supports for secondary traumatic stress and are committed to a family- first work philosophy for staff. We envision a world where thriving individuals and families are the building blocks of safe, unified communities established through a network of empowered and collaborative partnerships. Transforming lives together. innovative passionate& 53 ©2023 Northeast Youth & Family Services. All rights reserved. Shoreview Headquarters 3490 Lexington Avenue North, Suite 205 Shoreview, MN 55126 Phone: (651) 486-3808 Fax: (651) 486-3858 White Bear Lake Clinic 1280 North Birch Lake Blvd. White Bear Lake, MN 55110 Phone: (651) 429-8544 Fax: (651) 407-5301 NYFS.ORG NYFSorg Northeast Youth & Family Services OUR PARTNERS MUNICIPALITIES Arden Hills Birchwood Village Falcon Heights Hugo Little Canada Lauderdale Mahtomedi Mounds View New Brighton North Oaks Roseville St. Anthony Shoreview Vadnais Heights White Bear Lake White Bear Township SCHOOL DISTRICTS Roseville Area Schools Mounds View Public Schools St. Anthony- New Brighton Schools White Bear Lake Area Schools PUBLIC SAFETY Mounds View New Brighton Ramsey County Attorney’s Office Roseville St. Anthony White Bear Lake NYFS is here for you, because of you. If you need help — reach out today. If you can offer help — please donate. TO MAKE AN APPOINTMENT: Call us at 651-486-3808 or visit nyfs.org/request-appointment TO DONATE: Go to nyfs.org/donate or mail your donation to: 3490 Lexington Ave. N. Shoreview, MN 55126 54 DOMESTIC VIOLENCE AND SEXUAL ASSAULT SERVICES We work with children, adolescents, and adults. In our work with youth, we recognize and help to heal the effects of witnessing violence, even when the child has not directly experienced abuse. VISIT NYFS.ORG We support individuals and families as they seek safety in many different ways. People come to NYFS with a variety of situations and needs, which can include: • The family wants to stay together and for the violence to stop • A person is in the process of leaving or has left an abusive relationship • The relationship violence was years or decades ago and the person is interested in deepening their healing and sense of connection to themselves, others, and/or a larger sense of meaning and purpose. If you think you or someone you care for has experienced any form of abuse or trauma, please reach out today to get support and resources to help you seek safety and recovery. Our Restoring Power program supports victim-survivors who have experienced a range of abusive behaviors from others, including emotional, psychological, physical, technological, and sexual violence. Restoring PowerRestoring Power 55 ©2024 Northeast Youth & Family Services. All rights reserved. Shoreview Clinic 3490 Lexington Ave N Suite 205 Shoreview, MN 55126 (651) 486-3808 White Bear Lake Clinic 1280 North Birch Lake Blvd. White Bear Lake, MN 55110 (651) 429-8544 LOCATIONS: NYFSorg Northeast Youth & Family Services NYFS.ORG Transforming lives by ensuring access to care that nurtures healing, cultivates community, and inspires hope. NYFS offers many different services within our Restoring Power Program: • Safety planning • Emotional support and coping skills • Learning about abuse, its effects, and opportunities for healing • Information about victim rights and resources • Case management and resource referral • Legal advocacy: court and law enforcement interview accompaniment, applying for an Order for Protection or Harassment and Restraining Order • Individual Therapy: for all ages and is typically helpful for reducing mental health symptoms of trauma • Group Therapy: a variety of groups for all ages What constitutes abuse? SCAN THE QR CODES WITH YOUR PHONE TO LEARN MORE RESOURCES: The effects of witnessing violence on youth. Visit nyfs.org/community/domestic-violence- and-sexual-assault-services. To make an appointment, call 651-486-3808 or visit nyfs.org/start/appointment. Take Your Next Step. 56 City of St. Anthony Report Period: July 1, 2023 to June 30, 2024 $35,911 *** $185,544 # of Clients Service Cost 41 1138 Sessions 179,804.00$ 3 35 Contacts 5,740.00$ 44 1173 185,544.00$ 44 1173 185,544.00$ Total for Contracted Services The following is a brief report on Northeast Youth & Family Services’ programs that directly affect the residents of your community. If you have any questions about this report, please call Angela Lewis Dmello, President & CEO, at (651) 379-3404. Services Provided City Totals (Please note that these numbers represent the actual cost of services provided, not what NYFS charges clients for these services. Because of your collaboration with NYFS, many of these services are offered free of charge or on a sliding-fee scale based on income.) Annual City Contract for Service in CY 2024 Mental Health Total cost of all services July 1, 2023-June 30, 2024 Contracted Services Community Advocate Units ***The contracted amount includes the funds for the Community Advocate program. Totals for all Individual Services Northeast Youth and Family Services 57 Client Statistics July 1, 2025 –June 30, 2024 Total Clients Served Ages Race/Ethnicity Gender Identity 58 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into effective January 1, 2025, by and between the City of Saint Anthony Village, Minnesota, a municipal corporation under the laws of the State of Minnesota, hereinafter referred to as "City," and Northeast Youth & Family Services, a Minnesota Nonprofit Corporation located at 3490 Lexington Ave North, Suite 205, Shoreview, MN 55126 ("Provider"). The City and Provider, in consideration of the mutual terms and conditions, promises, covenants, and payments hereinafter set forth, agree as follows: Provider agrees to provide the services described in this Agreement. Statement of work. Provider will provide community advocacy services to households referred from City law enforcement departments. Services will be provided by the Community Advocate, an employee of the Provider who will work on a fulltime basis independently and collaboratively with the City. The Community Advocate will be supervised by the designee within Northeast Youth & Family Services. The Community Advocate will provide “follow up” activities to referred households which will include efforts to establish a relationship, assess needs, develop a Goal Action Plan, connect to resources, and follow up on the impact of the Goal Action Plan. The Community Advocate will maintain regular communication with an identified City “point of contact” regarding new referrals, progress on current referrals and follow up on closed referrals. The Community Advocate will typically work a traditional Monday through Friday schedule during business hours, with occasional evening hours as contact with referrals necessitate. Generally, the work schedule may be set between the Community Advocate and the supervisor designee at Northeast Youth & Family Services. Time For Completion. The services rendered by Provider will commence on January 1, 2025, and will continue for one year, unless this agreement is terminated or renewed in accordance with the relevant provisions within. Project Management. Provider will assign specific individuals as principal project members and ensure that the major work and coordination will remain the responsibility of these individuals during the term of the Agreement. Provider is responsible to place an appropriate employee in the role of Community Advocate. 59 The City will designate a “point of contact” as the project manager for this Agreement, and the individual to whom all communications pertaining to the Agreement shall be addressed. The project manager shall have the authority to transmit instructions, receive information, and interpret and define the City's policy and decisions pertinent to the work covered by this Agreement. Billings and Payment. Services provided to the City will be provided as part of a collaborative program at an approved upon cost of $15,166.76 to the City. The City shall have no liability or bear any responsibility for payment for any services provided by Provider outside the scope of this agreement, even if the individual was identified or referred for such services via the services provided for in this agreement. City Responsibilities. The City will provide Provider with access to information from City documents, staff, and other sources needed by Provider to complete the work described in this Agreement. Amendment or Changes to Agreement. A. City or Provider may request changes that would increase, decrease, or otherwise modify the Scope of Services. Such changes must be authorized in writing in advance by either the City or Provider. B. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement are valid only when reduced to writing and duly signed by the parties. C. Modifications or additional schedules may not be construed to adversely affect vested rights or causes of action which have accrued prior to the effective date of such amendment, modification, or supplement. The term "this Agreement" includes any future amendments, modifications, and additional schedules made in accordance with these terms. Notices. Except as otherwise stated in this Agreement, any notice or demand to be given under this Agreement must be delivered in person or deposited in United States Certified Mail, Return Receipt Requested. Any notices or other communications must be addressed as follows: To the City To the Provider City of Saint Anthony Village Northeast Youth & Family Services Attn: Saint Anthony Village Police Department Attn: President & CEO 3301 Silver Lake Road 3490 Lexington Ave North, Suite 205 St Anthony, MN 55418 Shoreview, MN 55126 60 Survival of Obligations. A. The respective obligations of the parties under these terms and conditions, which by their nature would continue beyond termination, cancellation, or expiration, will survive termination, cancellation, or expiration of this Agreement. B. If a court or governmental agency with proper jurisdiction determines that this Agreement, or a provision of the Agreement is unlawful, this Agreement or that provision, will terminate. If a provision is so terminated but the parties legally, commercially, and practicably can continue this Agreement without the terminated provision, the remainder of this Agreement will continue in effect. Records, Dissemination of Information. A. For purposes of this Agreement, the following words and phrases have the meanings given in this section, except where the context clearly indicates that a different meaning is intended. "Work product" means any report, recommendation, paper, presentation, drawing, demonstration, or other materials, whether in written, electronic, or other format that results from Provider's services under this Agreement. "Work Product" does not include any data or information in any form that relates to the provision of services to an individual by the Provider that are outside the scope of this Agreement, even if the individual was identified or referred for such services via the services provided by the Provider to the City in this Agreement. "Supporting documentation" means any surveys, questionnaires, notes, research, papers, analyses, whether in written, electronic, or in other format and other evidences used to generate any and all work performed and work products generated under this Agreement. "Supporting Documentation" does not include any data or information in any form that relates to the provision of services to an individual by the Provider that are outside the scope of this Agreement, even if the individual was identified or referred for such services via the services provided by the Provider to the City in this Agreement. "Business records" means any books, documents, papers, account records and other evidences, whether written, electronic, or in other forma, belonging to Provider and pertaining to work performed under this Agreement. "Business records" does not include any data or information in any form that relates to the provision of services to an individual by the Provider that are outside the scope of this Agreement, even if the individual was identified or referred for such services via the services provided by the Provider to the City in this Agreement. B. All deliverable work products and supporting documentation that directly result from the Provider's services under this Agreement and that are not protected personally-identifiable information will be delivered to the City throughout the engagement under this Agreement and at the conclusion of services. 61 C. The Provider agrees not to release, transmit, or otherwise disseminate information associated with or generated as a result of the work performed under this Agreement without prior knowledge and written consent of the City. D. In the event of termination, all documents finished or unfinished, and supporting documentation prepared by the Provider under this Agreement, and that are not protected personally-identifiable information, will be delivered to the City by Provider by the termination date and there will be no further obligation of the City to Provider except for payment of amounts due and owing for work performed and expenses incurred to the date and time of termination. E. The parties agree to maintain all business records in such a manner as will readily conform to the terms of this Agreement and to make such materials available at reasonable times during this Agreement period and for six (6) years from the date of the final payment under the contract for audit or inspection by the City, the Auditor of the State of Minnesota, or other duly authorized representative. F. The parties agree to abide strictly by Chapter 13, Minnesota Government Data Practice Act, and any other applicable data privacy and security laws and regulations. The requirements of this provision do not apply to any information or data created, collected, received, stored, used, maintained, or disseminated by Provider in providing services to an individual that are outside the scope of this Agreement, even if the individual was identified or referred for such services via the services provided by the Provider to the City in this Agreement. G. Notwithstanding anything in this Agreement to the contrary, Provider will comply with all state and federal laws applicable to the disclosure of information related to the health status of or provision of health care to individuals served by Provider. In the event of any ambiguity or conflict between any laws regarding disclosure of such information, such ambiguity or conflict shall be resolved in favor of the law or interpretation that is most protective of the privacy and confidentiality of the individual served. Provider will create, maintain, and secure personally-identifiable health information as appropriate to document interventions or care provided by Provider in Provider's sole discretion. Personally-identifiable health information may be reported to the City only as authorized by law. Personally-identifiable data may be shared with the subject's consent. Personally- identifiable information may be shared without the subject's consent to prevent or lessen a serious or imminent threat to the health or safety of an individual or the public or if the subject is involved in an emergency interaction and disclosure of information is necessary to protect the health or safety of the referred person or another person. Certain data obtained by the City to respond to an emergency are private data on individuals and will not be used for any other purpose. To the extent possible, private data released to the City to respond to an emergency will be marked and designated as private data by the releasing party or person. 62 The parties will document releases of information as required by law, including the date and circumstances under which the release was made, the person or agency to whom the release was made, and the information released. Human Rights/Affirmative Action/Economic Opportunity. Provider agrees to comply with all federal, state and local laws, resolutions, ordinances, rules, regulations and executive orders pertaining to unlawful discrimination on account of race, creed, religion, color, sex, sexual or affectional orientation, national origin, ancestry, familial status, age, disability, marital status, or status with regard to public assistance and will take affirmative steps to ensure that applicants are employed and employees are treated during employment without regard to the same. Compliance With Applicable Law. The parties agree to comply with all federal, state and local laws or ordinances, and all applicable rules, regulations and standards established by any agency of such governmental units, insofar as they relate to the performance of the provisions of this Agreement. Each party is responsible to obtain all permits or licenses required for the performance of services under this Agreement as applicable to the actions of the respective party. Conflict of Interest. Provider's acceptance of this agreement indicates compliance with City code. As such, except as permitted by law, no City official or employee shall be a party to or have a direct financial interest in any sale, lease, or contract with the City. The Provider also affirms that to the best of the Provider's knowledge, their involvement in this contract does not result in a conflict of interest with any part or entity which may be affected by the terms of this contract. The Provider agrees that should any conflict or potential conflict of interest become known to the Provider, Provider will immediately notify the City of the situation so that a determination can be made about Provider's ability to continue performing services under this contract. Responsibility for Acts and Omissions. Each party agrees that it will be responsible for its own acts and omissions and the acts and omissions of its employees, elected officials, and agents as they relate to this Agreement and for any liability resulting therefrom, to the extent authorized by law, and will not be responsible for the acts and omissions of the other party or their employees, elected officials, and agents, or for any liability resulting therefrom. The City's liability is governed and limited by the Municipal Tort Claims Act, Minnesota Statutes chapter 466, and other applicable law. Each party warrants that it is able to comply with the obligations of this Agreement through commercial insurance or a self-funding program. All insurance policies or self-insurance certificates are open to inspection by the other party and copies of the policies or certificates of self-insurance shall be submitted to a party upon written request. 63 Assignment. The City and Provider each binds itself and its successors, legal representatives, and assigns of such other party, with respect to all covenants of this Agreement; and neither the City nor the Provider will assign or transfer their interest in this Agreement without the written consent of the other. Termination. This Agreement will continue in full force and effect until completion of the project unless either party terminates the Agreement. Either party may terminate this Agreement, without or without cause, by providing 60 days written notice to the other party. In the event of termination, the Provider will deliver all work products and supporting documentation developed up to the time of termination. Renewal. This Agreement may be renewed or extended by the written agreement of the parties. Alterations. Any alteration, variation, modification or waiver of the provisions of the specifications that may have occurred during the bidding process or amendments to this Agreement are valid only when reduced to writing. Interpretation of Agreement, Venue. This Agreement will be interpreted and construed according to the laws of the State of Minnesota. All litigation regarding this agreement must be venued in the District Court of the County of Ramsey, Second Judicial District, State of Minnesota. Independent Provider. It is agreed by the parties, that at all times and for all purposes, within the scope of the Agreement resulting from this solicitation, the relationship of the Provider to the City is that of independent Provider and not that of employee. No statement contained in this Agreement may be construed so as to find the Provider an employee of the City. Cooperative agreement, independent authority The parties are entering into this Agreement for the purposes of providing collaborative services to individuals experiencing crisis who are the subject of a police call for service. Each party agrees that its employees who act under this Agreement are granted independent authority to provide services within the employee's scope of practice, as regulated and governed by the respective employing party. 64 The parties agree that their respective employees will act collaboratively but exercise independent judgment, discretion, and acts within each respective employee's area of responsibility or authority, this includes independent assessment and exercise of authority under Minnesota Statutes chapters 148E, 2538, 626, 629 and any other statutory or other applicable authority. The parties agree and stipulate that none of its employees or agents has the authority to require the employees or agents of the other party to exercise any independent authority reserved by law. Waiver. The waiver by either party of any breach under the terms of this Agreement or any rights or remedies arising under the terms of this Agreement will not constitute a waiver of the party's right to any rights and/or remedies with respect to any subsequent breach or default of the terms of the Agreement. Subcontracting. Provider agrees not to enter into any subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of the City. Insurance. Provider is required to carry insurance of the kind and in the amounts shown below for the life of the Agreement. Certificates for General Liability Insurance should state that the City of White Bear Lake, its officials, employees, agents and representatives are Additional Insureds. 1. General or Business Liability Insurance $1,500,000 per occurrence $2,000,000 aggregate per project $2,000,000 products/completed operations total limit $1,500,000 personal injury and advertising Policy must include an "all services, products, or completed operations" endorsement when appropriate. 2. Worker's Compensation and Employer's Liability. Provider must maintain appropriate Worker's Compensation coverage as required by Minnesota law. 3. Professional Liability Insurance is required when a contract is for service for which professional liability insurance is available for purchase. a. $1,000,000 per occurrence b. $2,000,000 aggregate 65 4. General Insurance Requirements a. All policies must be written on an occurrence basis or as acceptable to the City. Certificates of insurance must indicate if the policy is issued on a claims-made or occurrence basis. Agent must state on the certificate if company carries errors and omissions coverage. b. The Provider may not commence any work until Certificates of Insurance covering all of the insurance required for this project is approved and the Project manager has issued a notice to proceed. Insurance must remain in place for the duration of the original contract and any extension periods. c. The City reserves the right to review Provider's insurance policies at any time to verify that City requirements have been met. d. Satisfaction of policy limits required above for General Liability Insurance, may be met with the purchase of an umbrella or excess policy. Any excess or umbrella policy will be written on an occurrence basis, and if such policy is not written by the same insurance carrier, the proof of underlying policies shall be provided with any certificate of insurance. Force Majeure. Neither the City nor the Provider may be held responsible for performance if its performance is prevented by acts or events beyond the party's reasonable control, including, but not limited to: severe weather and storms, earthquake or other natural occurrences, demonstrations, strikes and other labor unrest, power failures, electrical power surges or current fluctuations, nuclear or other civil military emergencies, or acts of legislative, judicial, executive. Entire Agreement. It is understood and agreed that this entire Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matters of the Agreement. 66 NORTHEAST YOUTH & FAMILY SERVICES CITY OF SAINT ANTHONY VILLAGE By ____________________________ By: ____________________________ Title___________________________ Title___________________________ Date __________________________ Date __________________________ By: ____________________________ Title___________________________ Date __________________________ 67 AGREEMENT 1. PARTIES This agreement is made and entered into by and between the City of Saint Anthony Village, Minnesota (“Municipality”) and Northeast Youth and Family Services (“NYFS”). 2. RECITALS a. NYFS is a non-profit social service agency whose mission is to meet the unmet developmental needs of at-risk youth and families within their community environment with emphasis on providing services through collaboration and coordination with existing community resources. These services are available to youth and families residing in the northern suburbs of Ramsey and Washington County, including, but not limited to, the municipalities which are signatory to agreements which are identical to this Agreement (“participating municipalities”) and students and families from Independent School Districts 621, 622, 623, 624, 282, and 832. b. Through this Agreement the Municipality intends to contract with NYFS to provide such services to its residents and to act as a sponsor of NYFS by providing financial support, a method to establish appropriate services to be provided and policy guidance for its activities. c. This Agreement shall be used as the formal agreement between NYFS and each of the participating municipalities. This Agreement is intended to continue the spirit of cooperation and collaboration in the provision of social services between the Municipality and NYFS. 3. TERMS AND CONDITIONS In consideration of the mutual understandings of this Agreement, the parties hereby agree as follows: a. Prior Agreements Cancelled. By execution of this Agreement any prior agreements and amendments thereto between the parties are hereby cancelled. b. Services Provided. NYFS shall provide the Municipality and its residents with youth and family programs set forth in the Addendum attached hereto. c. Principles of Service and Program Establishment and Operations. On a yearly basis and prior to submission of its annual budget, as provided for hereafter, NYFS shall: 68 i. Report regarding proposed changes in services and programs to the Municipality; and ii. Establish a fair and open bidding/request for proposal (RFP) process to contract, manage or provide such services and programs, which are not directly provided by NYFS staff. d. Funding i. In addition to the participating municipalities’ share of the annual budget, funds for the operation of NYFS will be raised by NYFS endeavoring to secure user fees, grants and appropriations from private organizations, the State of Minnesota, Federal and County agencies, and other legal and appropriate sources. ii. The Municipality shall pay annually to NYFS the base amount listed in Exhibit A. This base amount will be adjusted annually for inflation/deflation based on the Standard Metropolitan Statistical Area Consumer Price Index for All Urban Consumers (CPI-U) and municipal population estimates based on MN State Demographic Center. Any adjustment in the payment beyond those indicated by reference to the CPI-U shall require approval of each of the participating municipalities. iii. Any new municipality joining into this agreement will pay a base amount annually to NYFS that is on par with the amount paid by current participating municipalities. iv. Amounts payable by the Municipality shall be paid to NYFS on or before January 30th of each year, or at a date mutually agreed upon by both parties, to cover the Municipality’s share for that year. e. Board Representation. The Municipality shall have the right to NYFS Board Representation of City Council, staff or community members (as designated by the Municipality and approved by NYFS Board) on the Board of Directors as either a Board Member or Board Advisor. f. Further Obligations of NYFS. In addition to the obligations set forth elsewhere in this Agreement, this Agreement is further contingent upon NYFS doing the follows: i. The Bylaws of NYFS shall be amended to add provisions requiring an open process for contracting services as provided for in paragraph C.2., above, and prohibiting NYFS from supporting or opposing individual candidates for election to public office in any of 69 the participating municipalities; and adding the requirement that IRS 501.C3 status be maintained. ii. On or before June 30, of any year NYFS shall submit the proposed city budgeted amount for the subsequent year. iii. On or before December 31, of any year NYFS shall submit a written report to the Municipality including an Annual Report, the audited financial statement, and a program specific summary of services provided to the municipality; in addition, biannually NYFS shall submit a written report to the participating municipality. iv. Periodically advising the Municipality of services available through NYFS to the Municipality’s residents; v. Establishing a sliding scale for services available through NYFS to the Municipality’s residents and periodically advising the Municipality of such fees; vi. Providing other reasonable information requested by the Municipality; vii. Purchasing a policy of liability insurance in the amount of at least $1,500,000.00, naming the Municipality as an additional insured and providing a copy of the insurance certificate evidencing such policy to the Municipality; viii. Upon Request NYFS will provide the Municipality with a copy of its Articles of Incorporation, Bylaws, Amendments thereto, and the IRS tax exempt status letter; ix. NYFS shall defend and indemnify the Municipality from any and all claims or causes of actions brought against the Municipality of any matter arising out of this Agreement or the services provided pursuant to this Agreement; and, x. Without the written approval of the Municipality, NYFS will not enter into any agreement with any other municipality which differs from the terms and conditions of this Agreement. g. Term. The term of this agreement will be through December 31, 2025. Unless either party gives at least 6 months written notice of its intent to cancel this Agreement effective December 31 of the year in which the notice is made, NYFS will continue to provide services to the Municipality if a successor agreement has not been executed prior to the end of the term. 70 h. (A) Distribution of Assets Upon Dissolution. If NYFS ceases to operate, the Board of Directors will do one of the following: i. Give the assets to one or more non-profit agencies providing similar social services in the northern suburbs of Ramsey County; or, ii. Form a new Foundation to fund appropriate social service programming in the northern suburbs of Ramsey County. The final Distribution of Assets Plan must be approved by the Ramsey County District Court. (B) Deviation from the Mission. If the City Council determines that NYFS has materially deviated from its mission (See II. Recitals, A.), the City Council may ask the NYFS Board of Directors to consider dissolving the agency and liquidating the assets. The Board will do one of the following: iii. Consider the request and by a majority vote deny it. iv. Consider the request and by a majority vote agree to modify the programs to be consistent with the mission. v. Consider the request and by a majority vote agree with the request and move to dissolve the agency and liquidate the assets. IN WITNESS WHEREOF, the parties have executed this Agreement on this date set forth below. MUNICIPALITY City of Saint Anthony Village By: ______________________________ Elected Official Its: ______________________________ Clerk/Manager/Administrator Dated: ______________________________ 71 NYFS Northeast Youth & Family Services By: _______________________________ Its: President/CEO By: _______________________________ Its: Chair of the Board of Directors Dated: _______________________________ 72 Municipal Contract Community Advocate Municipal Contract Community Advocate 2024 2024 2025 2025 Board Approved Increase Dollar increase Board Approved Increase Dollar increase of 3.5% based on CPI-U over 2024 of 3.5% based on CPI-U over 2024 Falcon Heights 12,846.17$ 13,295.79$ 449.62$ -$ Little Canada 24,351.22$ 25,203.52$ 852.29$ -$ Mounds View 31,249.09$ 29,307.75$ 32,342.81$ 1,093.72$ 30,333.52$ 1,025.771$ -$ New Brighton 54,205.27$ 11,723.10$ 56,102.45$ 1,897.18$ 12,133.41$ 410.31$ -$ North Oaks 12,435.86$ 12,871.12$ 435.26$ -$ Roseville 85,044.05$ 23,446.20$ 88,020.59$ 2,976.54$ 24,266.82$ 820.62$ -$ St. Anthony 21,258.67$ 14,653.87$ 22,002.72$ 744.05$ 15,166.76$ 512.89$ -$ Shoreview 62,085.53$ 64,258.53$ 2,172.99$ -$ Birchwood 2,053.89$ 2,125.77$ 71.89$ -$ Hugo *17,072.48$ 17,670.01$ 597.54$ -$ Mahtomedi 18,850.74$ 19,510.52$ 659.78$ -$ Vadnais Heights 30,944.29$ 32,027.34$ 1,083.05$ -$ City of WBL 59,689.33$ 29,307.75$ 61,778.46$ 2,089.13$ 30,333.52$ 1,025.77$ -$ WB Tnship 26,013.56$ 26,924.03$ 910.47$ -$ Lauderdale 5,324.63$ 5,510.99$ 186.36$ -$ Arden Hills 23,303.54$ 24,119.16$ 815.62$ Total 486,728.34$ 108,438.67$ 503,763.83$ 17,035.49$ 112,234.02$ 3,795.35$ * Hugo splits its support of NYFS with another Community-Based Mental Health agency Northeast Youth & Family Services Municipal Participation Figures 73 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 25-017 A RESOLUTION APPROVING THE 2025 AGREEMENTS BETWEEN THE CITY OF SAINT ANTHONY VILLAGE AND NORTHEAST YOUTH AND FAMILY SERVICES (NYFS) WHEREAS, the City of Saint Anthony Village agrees to partner with Northeast Youth and Family Services (NYFS) to provide services for at-risk youth and families within St. Anthony; and WHEREAS, the programs that will be provided to the residents of Saint Anthony include Mental Health Services, Youth Development Programs and Community advocate Program as a resource for law enforcement to utilize when encountering mental health, family instability medical care and other needs. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Saint Anthony Village hereby approves the agreement with Northeast Youth and Family Services and an administrative fee of $22,002.72 and Community Advocate fee of $15,166.76 for 2025. Adopted this 14th day of January, 2025. ______________________________________ Wendy Webster, Mayor ATTEST:____________________________ City Clerk Review for Administration: _____________________________________ Charlie Yunker, City Manager 74 Date Type Staff Present / Contributing Packet Due Date January 28 Work Session Draft 2025 Pyramid Review City Council City Manager January 21 January 28 Regular New Officer Swearing In Police Department Drone Program Presentation Police Department Strategic Plan Presentation City Council City Manager Police Chief January 21 February 11 Work Session Rental Ordinance Revisions City Council City Manager City Planner February 4 February 11 Regular Planning Commission items from January Public Hearing-2025 Budget Calendar and Process 2025 Planning Commission Work Plan- (motion only) 2025 Parks and Environmental Commission Work Plan- (motion only) Administration Annual Report Liquor License Renewals (Consent Agenda) City Council City Manager Finance Director February 4 February 25 Work Session City Council City Manager February 18 February 25 Regular Water Conservation Poster Winners Adoption of Strategic Plan Liquor Annual Report City Council City Manager Liq Op Manager February 18 March 11 Work Session Miscellaneous/Minor Ordinance Revisions City Council City Manager Code Official March 4 March 11 Regular Planning Commission Items from February Public Works Annual Report City Council City Manager PW Director March 4 March 25 Work Session Partners in Energy Energay Action Plan Review City Council City Manager Sustain. Coord. March 18 March 25 Regular Police Annual Report Call for Public Hearing on Road Improvements and Assessments Order the Preparation of Assessments City Council City Manager Police Dept WSB March 18 April 8 Work Session City Council City Manager April 1 April 8 Regular Planning Commission Items from March Quarterly Donations & Grants Hennepin County Commissioner Irene Fernando Fire Annual Report Arbor Day Proclamation Earth Day Proclamation Energy Action Plan Quarterly Goals Update City Council City Manager Fire Dept Sustain. Coord. April 1 2025 FUTURE COUNCIL AGENDA ITEMS 75 Date Type Staff Present / Contributing Packet Due Date FUTURE COUNCIL AGENDA ITEMS April 22 Regular Finance Annual Report Insurance Renewal & Tort Limits- Consent Road Improvements and Assessments- PUBLIC HEARING Villager of the Year and Business of the Year City Council City Manager Finance Director WSB April 15 May 13 Work Session City Council City Manager May 6 May 13 Regular Planning Commission items from April City Council City Manager May 6 May 27 Regular City Council City Manager May 20 June 10 Work Session City Council City Manager June 3 June 10 Regular Planning Commission Items from May Authorize preparation of feasibility study for 2026 street project City Council City Manager June 3 June 24 Work Session Discuss Initial Debt Levy/Updated Street Improvement Plan City Council City Manager Finance Director June 17 June 24 Regular City Council City Manager June 17 July 8 Work Session 2026 Initial Property Tax Levy Scenarios City Council City Manager Finance Director July 1 July 8 Regular Planning Commission items from June Quarterly Donations & Grants Audit Report Quarterly Goals Update City Council City Manager Finance Director Police Chief July 1 July 22 Work Session City Council City Manager Police Chief July 15 July 22 Regular Liquor Operations Mid Year Report VillageFest Presentation Night to Unite Presentation Night to Unite Proclamation City Council City Manager Liquor Op Mgr Police Chief July 15 August 12 Work Session Discuss Updated Levy Scenarios/Detailed General Fund Budget City Council City Manager Finance Director August 5 August 12 Regular Planning Commission items from July Approve 2026 Feasibility Study and Order Plans and Specs City Council City Manager August 5 August 26 Work Session City Council City Manager City Planner August 19 76 Date Type Staff Present / Contributing Packet Due Date FUTURE COUNCIL AGENDA ITEMS August 26 Regular 2026 Proposed Budget & Levy Presentation City Council City Manager Finance Director August 19 September 9 Work Session City Council City Manager City Planner September 2 September 9 Regular Commissioner MaryJo McGuire Presentation Planning Commission items from August 2026 Preliminary Operating Budget and Debt Levy-PUBLIC HEARING Students in Leadership-Consent City Council City Manager Finance Director Engineer September 2 September 23 Work Session City Council City Manager September 16 September 23 Regular Spirit of St. Anthony Award Fire Prevention Presentation Planning Commission items from August City Council City Manager Police Dept Fire Dept September 16 October 14 Work Session 2026 Long Term Capital Budget Plans City Council City Manager Finance Director October 7 October 14 Regular Preliminary Certification of Delinquent Waste Hauler Accounts- Consent Agenda Preliminary Certification of Delinquent Utility Accounts-Consent Agenda Planning Commission items from September City Council City Manager October 7 October 28 Work Session 2026 Utility Rates and Budgets City Council City Manager Finance Director October 21 October 28 Regular Quarterly Donations & Grants Quarterly Goals Update City Council City Manager Finance Director October 21 November 10 Work Session City Council City Manager November 3 November 10 Regular Planning Commission items from October 1st Reading Water, Sewer, & Stormwater-PUBLIC HEARING Presentation on Water and Sewer Rates Canvass election results Approval of CIP City Council City Manager Finance Director November 3 November 17 Work Session Commission Interviews City Council City Manager November 10 November 25 Regular Fire Prevention Poster Winners 2nd Reading and Adoption Water, Sewer, & Stormwater Street Project Approve Plans & Specifications, Authorize Advertisement for Bids City Council City Manager November 18 77 Date Type Staff Present / Contributing Packet Due Date FUTURE COUNCIL AGENDA ITEMS December 16 Work Session City Council City Manager December 9 December 16 Regular Planning Commission items from November Appoint Parks and Planning Commissioners and Chair/Vice Chairs Setting Salary of City Manager Authorizing Transfers & Closing of Specified Funds Setting the 2025 City & HRA Budgets and Final Property Tax Levy - PUBLIC HEARING 2026 Fee Schedule MS4 Quarterly Goals update Final reading and adoption of water, sewer, & stormwater City Council City Manager Finance Director December 9 December 23 Regular (Typically Cancelled) January 13 Work Session Tobacco Ordinance Revisions City Council City Manager Code Official ANSR January 6 January 13 Regular Planning Commission items from December Housekeeping Resolutions Resolution for the Street Improvement Bond Reimbursement Quarterly Donations & Grants NYFS Agreement Outside Orgs-Council City Council City Manager NYFS January 6 January 27 Work Session City Council City Manager January 20 January 27 Regular Public Works Snow Plowing Operations presentation City Council City Manager PW Director January 20 78