HomeMy WebLinkAboutCC WS PACKET 04222025CITY OF SAINT ANTHONY VILLAGE
WORKSESSION AGENDA
Tuesday, April 22, 2025 at 5:30PM
Members of the public who wish to attend the meeting may do so in person.
Minutes
Approval Of CC WS Meeting Minutes
CC 04 -08 -2025 WS.PDF
Worksession Topics
Fire Department Staffing
Izzy Diaz, Fire Chief, and Mattie Jaros, Deputy Fire Chief, presenting.
PRESENTATION.PDF
Future Worksession Dates, Times And Agenda Items
Future Agenda Items
FUTURE AGENDA ITEMS.PDF
Adjournment
If you would like to request special accommodations or alternative formats, please contact the City
Clerk at 612 -782 -3313 or email city@savmn.com . People who are deaf or hard of hearing can
contact us by using 711 Relay.
Our Mission is to promote a high quality of life to those we serve through
outstanding city services.
1.
A.
Documents:
2.
A.
Documents:
3.
A.
Documents:
4.
THIS PAGE LEFT INTENTIONALLY BLANK
City of St. Anthony
CITY COUNCIL WORK SESSION
Minutes
April 8, 2025
Present:
Mayor & Council:
Mayor Wendy Webster, Councilmembers Lona Doolan, Nadia Elnagdy, and Jan Jenson.
Absent: Councilmember Thomas Randle.
Staff:
City Manager Charlie Yunker, Assistant City Manager Ashley Morello, and Sustainability Coordinator
Minette Saulog.
Others:
Call to Order:
Mayor Wendy Webster called the Work Session to order at 5:30 p.m.
1. Approval of CC WS Meeting Minutes
A. March 25, 2025, City Council Work Session Minutes
Motion by Councilmember Jenson, seconded by Councilmember Doolan, to approve the City Council
Work Session Minutes of March 25, 2025, as presented.
Motion carried 4-0.
2. Work Session Topics
A. Active Transportation Plan
Assistant City Manager Ashley Morello reviewed in November 2024, staff applied for the Minnesota
Department of Transportation (MnDOT) Active Transportation Planning Assistance grant application,
and in January, Staff received notification that the grant was successful. As part of the grant award,
MnDOT pairs the City with a consultant, who provides up to $100,000 worth of consultant work to
develop the plan. MnDOT and the consultant provide the outline and guidance of what a successful
active transportation plan will entail. The City does not provide any matching funds, nor is there any
exchange of funds between the City and MnDOT or the consultant.
The consultant will guide the City to develop an Active Transportation Plan that promotes walking,
biking, and rolling. MnDOT’s goal for the program is to help people walk, bike, and roll to where they
live, work, and play. The plan will include an analysis of existing conditions, opportunities for community
engagement, propose ways to modify infrastructure, and encourage active transportation. As part of the
development of the plan, the consultant will help the City with one of the following implementation
tools: a demonstration project, conduct a cost scoping estimate, or receive an engineering sketch or
data evaluation. The local planning team will help identify which implementation tool would be
applicable based on the Active Transportation planning process. The final plan will be for planning
purposes only, and does not commit to future projects or funding for roadway modifications. No design
alternatives would be finalized as part of this planning process.
April 8, 2025 St. Anthony Council Work Session - 2
Assistant City Manager Ashley Morello reviewed the relationship to other plans including the City’s
Climate Plan and the Comprehensive Plan.
A key component of the Active Transportation is a local planning team, which will provide input
throughout the planning process. The local planning team comprises of individuals from various
stakeholder groups to represent diverse technical expertise. In addition to City Staff, the following
groups have been invited to participate in the Local Planning Team:
• Citizens for Sustainability.
• School District.
• Hennepin and Ramsey County Public Works.
• Active Living Ramsey Communities.
• Planning Commission.
• Parks & Environmental Commission.
• St. Anthony Kiwanis.
• Resident advocate.
Staff is waiting for MnDOT to finalize the schedule for the plan development. The following is the
anticipated timeline:
• Late April/May: Kickoff with local leads.
• May: Kickoff with larger local planning team.
• June/July: First visit to communities for walk audits, bike audits, focus groups.
• August/September: Second visit to communities for action planning workshops.
• October-December: Plan review and completion, kicking off supplemental technical assistance
(implementation) projects.
Ms. Morello noted that tonight’s meeting is primarily for discussion purposes. Staff’s intention is to
inform the Council of what to expect throughout this planning process. It may be helpful if Council
identified high level priorities or preferred outcomes of the plan. This may be valuable for the local
planning team to define the vision and goals of the plan.
A PowerPoint presentation was given summarizing the Plan.
Councilmember Elnagdy asked what the options are for identifying the high-level priorities. Ms. Morello
reviewed the preferred outcomes of the plan.
Councilmember Jenson referred to the plan outcomes. Ms. Morello stated in the Active Transportation
Community, there are people who are proponents’ year-round. This will be a future conversation.
Mayor Webster stated when she has been meeting with youth on the Youth Council, they expressed
alignment with the strategic plan regarding sustainability and skateboarding and roller blading where
they see some safety concerns on sidewalks. There are several bike commuters in St. Anthony and some
modifications may need to be made for safety. If we are able to improve the conditions and have safer
ways in which people move around in community not using a car if they choose that. She is anxious to
hear back from the planning team on how that is envisioned. There could be strategically placed bike
lanes. Mayor Webster stated she believes the City was successful in getting this grant due to the two
primary grant writers. She thanked Ms. Morello and Ms. Saulog for their efforts on writing the grant.
April 8, 2025 St. Anthony Council Work Session - 3
Ms. Morello stated there are 3 representatives from the School Board on the Planning Team also. This
plan can highlight both modifications in infrastructure and a greater component to non-infrastructure
improvements to the system.
Councilmember Doolan thanked Staff for their work on this. In 2015, the bike walk group first came
before Council and the Commissions. She recalls the group was promoting bike-ped plans. We will be
positioned to apply for regional grants. Ms. Morello stated regarding bike and pedestrian plans, there
are a lot of agencies that have specific bike and pedestrian plans. The value of integration has been
identified along with developing a cohesive network. This is an opportunity to focus on all people not
using a motor vehicle to travel. The work done by the bike-walk group’s recommendations was put into
the comprehensive plan. Councilmember Doolan asked how local representation will be found for the
Planning Team and ensure it includes both types of commuters. Ms. Morello stated that work was done
on that during the grant application stage. The scope is widening. There is good representation in the
group as well as professional and personal experiences.
Councilmember Jenson referred to the timeline and noted this information will be timely in preparing
for strategic planning. Ms. Morello noted the timeline was provided by MNDOT.
Councilmember Elnagdy referred to the local planning team and the resident advocate. A dedicated
wheelchair user may be more appropriate on the team. Ms. Morello will note that and appreciates the
suggestion, as all representation is valuable.
Councilmember Doolan stated she met someone who uses a wheelchair at Silverwood. Someone who
understands that type of use has a different perspective, which would be valuable to the Planning Team.
Ms. Morello stated at a high level, there will be opportunities for all with various backgrounds to
engage.
Councilmember Jenson stated when getting volunteers, it is important that they commit to attending all
meetings as the timeline is very tight.
Councilmember Doolan appreciates there will be opportunities for everyone to have input. Ms. Morello
stated Staff will receive guidance on MnDOT as to how that input will be gathered. Councilmember
Doolan stated she appreciates it is tied to the Comp Plan and Climate Plan.
Mayor Webster thanked Ms. Morello and Ms. Saulog for their work.
Future Agenda Items:
The next Work Session Meeting will be held on April 22, 2025.
Adjournment:
The meeting adjourned at 6:04 p.m.
THIS PAGE LEFT INTENTIONALLY BLANK
4/17/2025
1
4/17/2025
2024 POLICE DEPARTMENT
ANNUAL REPORT
FIRE DEPARTMENT
LONG-TERM STAFFING MODEL
April 22, 2025
History of SAFD
Started as a volunteer fire department
–35 firefighters
Volunteer fire department abolished
and replace with a full-time fire
department. Supplement with training
PW and PD to respond when needed.
Evolution of Department
1956 Started as a volunteer fire department with 35 firefighters
1969
Volunteer fire department abolished and replace with a
full-time fire department. Supplement by training PW and
PD to respond when needed.
1970 –1976 Four firefighters per shift
—1970 Call Volume -228
1976 –1987 Three firefighters per shift
—1976 Call Volume -317
1988 –Today Two firefighters per shift
2024 Call Volume –1,957
4/17/2025
2
Current Structure
2025 Operations
24-Hour Coverage 2 full-time firefighters on duty 24 hours a/day
Availability
•Chief and Deputy Chief in during administrative hours (and responding from
home / drills / training –when available
•Monday -Friday: 67% of day is covered with 2 firefighters
•Saturday/Sunday: 100% coverage with 2 firefighters
•23 Part-time firefighters (8 in training)
Full Capability
•Full staffing capability —35 firefighters
•Includes 8 Full-time Firefighters / 6 “Shift” Workers & 2 “Chiefs”
•Also available —27 Part-time Firefighter
Call Response
24 Hour Coverage
Duty Crew 2 full-time firefighters respond to calls 24 hours/day –medical, fire,
hazmat, vehicle accidents, lift assists, etc.
Multiple Call
Occurrence
•May have ability to clear call as soon as transport agency arrives
–can lead to a delay in response
•May split crew leaving one firefighter behind –associated risks
•“All-call” placed for all personnel to respond from home
Confirmed
Structure
Fire in
Saint
Anthony
Village
•Confirmed structure fire –In Saint Anthony Village:
•Duty crew responds in Engine with 2.
•Chiefs respond as available –may be delayed.
•Automatic “all-call” for personnel to respond from home.
•Mutual Aid Partners Requested (Columbia Heights Ladder,
Roseville Engine, New Brighton Engine)
4/17/2025
3
Call Response: Mutual Aid or Critical Calls
24-Hour Coverage
Mutual
Aid
New Brighton, Roseville, Columbia Heights, Fridley, etc.:
•Duty Crew responds in engine with 2. Chiefs respond as
available.
•Automatic “all-call” for personnel to respond from home.
•Those responding from home, staff station for city
coverage.
Critical
Calls
•Transport agency request one or two firefighters to ride
with to the hospital.
•“All-call” is placed for all personnel to respond from home
to staff station.
•Vehicle is sent to hospital to pick-up firefighter(s)
Data: Increase in Calls for Service
1,957 CALLS BUSIEST ON RECORD
110% Increase over past 20 years (2004 –925)
172 Instances an additional call came out as the duty crew was
tied up on another call
36 Calls a Chief (or Both) has been available to take 2nd Call;
25 Callbacks for all personnel
112 Duty cleared and responded
1 Split the crew to respond to call
4/17/2025
4
Call Volume Correlated with Staffing
228
436
610
836
1,203
1,661
1,957
4 Firefighters
3 Firefighters
2 Firefighters
2 Firefighters
2 Firefighters
2 Firefighters
2 Firefighters
0 500 1000 1500 2000 2500
1970
1986
1990
1998
2010
2020
2024
Firefighters Call Volume
Paid On-Call Recruitment 2024
Hiring Process
21 Applications initially –17 moved on based on minimum requirements
17 Applicants given panel interviews by 3 members of department
Combined score minimum to move onto next steps: Physical and Psychological
Assessment
Conditional offer to start training
Recruitment Update
•Hiring classes held annually since 2016 to reach full part-time numbers
•46%of initial 2017-2022 recruiting class remain after 3 years
•Part-time firefighters have supplemental jobs (full and part-time, school)
•Current average experience: 6.9 years
•24 Firefighters with under 10 years experience
Minimum Cost: $9,000
36 Interviews
14 Written Test
4 Orientation
54 Base Staff Hours Total
Training Costs / In-House & Academy
654 Staff Hours for 2024 Class of 8
(in-house with current staff)
Academy –combines with
other departments, reimbursed
by state
$2,500 Each EMT ($20,000)
$5,835 Gear & Uniforms
708 Total Staff Hours (minimum)
4/17/2025
5
Daily Operations
4/17/2025
0700 -0800 Shift Change
0800 -0900 Vehicle Daily Checks
0900 -1000
Administrative Duties
(payroll, quality check report from the day
before, verify data entry from shift
before)*
1000 -1100 Station Cleaning/Truck wash
1100 -1200 Inspections/Public Education
1200 -1300 Lunch
1300 -1400 Shift Daily Drill
1400 -1500 Project
1500 -1600 Rookie Training
1600 -1700 Physical Fitness
1700 -1800 Dinner
1800 -1900 Personal Time
1900 -2200 Department Drill
2200 -2300 Finish any other Administrative Duties
(wrap-up reports / finish data entry)
3. Tasks needed to be performed by crews
“Picture This”
✓Engine operator needs to secure a hydrant
✓Pull appropriate hose line(s).
✓Door locked? Crew needs to use tools to
perform forcible entry
✓Primary search needs to occur (2 minimum)
✓Fire control/attack (2 minimum)
1. Structure fire dispatched for 0200 in Saint Anthony
2. Duty Crew on shift responds with engine. All -call
placed for personnel and mutual aid requested.
✓360°, Risk assessment, incident action plan
✓Secure utilities
✓Secondary search (2 minimum)
✓Ventilation
✓RIT Crew (Rapid Intervention Crew –Safety / 2 minimum)
4/17/2025
6
Standards
•Standard for the organization and
deployment of Fire Suppression Operations
•Establishes minimum criteria for the
effectiveness and efficiency of emergency
operations by career departments.
•Notes that even though fireground staffing
levels have changed, NFPA continues to
require that engine companies
be staffed with a minimum of
four on-duty members.
NFPA 1710
National Fire Protection Association
•Requires that if 2 firefighters enter the IDLH
environment (Immediately Dangerous to
Life or Health), there are 2 firefighters
outside the structure for safety.
•Exceptions made for victim rescue and if the
fire is in the incipient phase.
2 In / 2 Out —OSHA Standard
Study: National Institute for Standards and
Technology
4/17/2025
Report on Residential Fireground Field Experiments
22 Fireground assignments completed during a residential structure fire
Overall Scene
Time:
4-person crew operated nearly 30% faster than a 2-person crew and 25%
faster than 3-person crews
Primary Search 3-person crew started and completed a primary search and rescue 25%
faster than the 2-person crew.
Occupant Rescue The fire modeling showed clearly that 2-person crews cannot complete
essential fireground tasks in time to rescue occupants without subjecting
either firefighters or occupants to an increasingly hazardous atmosphere.
Industry Standard
Achieved
Started from when the first engine arrived at the hydrant and ended
when 15 firefighters were assembled on scene. According to the NIST
study deployment protocol, the 2-and 3-person crews were unable to
assemble enough personnel to meet the standard.
4/17/2025
7
Needs
4 personnel per shift allows
Multiple Call
Coverage
Increase ability to
do initial tasks on
the fireground
Employee
Wellness
Continued and
increased fire
prevention and
community
outreach with
minimal
interruption
Capability to meet
our mutual aid
agreements
Cost Analysis for 2025
Firefighters Annual Cost
Firefighter –Employee Only Health Coverage $113,790
Firefighter –Employee + Spouse Health Coverage $117,620
Firefighter –Family Health Coverage $121,908
Paramedics Annual Cost
Paramedic –Employee Only Health Coverage $121,636
Paramedic –Employee + Spouse Coverage $125,467
Paramedic –Family Health Coverage $129,754
4/17/2025
8
Organization Plan with Staff Additions
Six Additional Staff | Improved Capability
•Adds capability to staff both an engine and a rescue truck
•Maintains response times at current call volume load
•Reduces volume for “callback” of personnel
•Allows dispersal of daily shift priorities
•Provides additional personnel for critical calls
•Improve retention by limiting “burn out” of current staff
•Recruitment –eliminates need for annual hiring of part-time staff
How do we get there?
•FEMA Program
•Applying in 2025
•Approximately $335M available through grant
•Highly competitive –5% Success rate
•Applied in 2022
•2024 –South Metro, Bloomington, Lakeville
•2023 –Lake Johanna Fire, West Metro Fire, St. Louis Park
•2022 –Bloomington, Minneapolis
SAFER Grant | Staffing for Adequate Fire and Emergency Response
4/17/2025
9
5-Year Implementation Plan
•Hire three firefighters / paramedics
•Reduce paid on-call staff accordingly
•No annual paid on-Call recruiting
2025 -2027
•Hire three firefighters / paramedics
•Reduce paid on-call staff to maximum of 10
•No annual paid on-call recruiting
2028 -2030
2025 Cost
3 Firefighters/EMT -$341,370
3 Firefighters/Paramedic -$364,908
2024 Recruiting Cost: $77,000*
Hiring Process $9,000
Training: $20,000
Gear, Uniform, and Pager: $48,000
*2024 Recruiting Class was 8 individuals
THIS PAGE LEFT INTENTIONALLY BLANK
FUTURE COUNCIL AGENDA ITEMS
Date Type Staff Present /
Contributing
Packet Due
Date
2025
May 13 Work
Session Student community development project presentations
City Council
City Manager May 6
May 13 Regular
Planning Commission items from April
Villager of the Year and Business of the Year
Hennepin Hazard Mitigation
City Council
City Manager
Fire Chief
May 6
May 27 Work
Session Rental Ordinance Review
City Council
City Manager
City Planner
May 20
May 27 Regular
City Council
City Manager May 20
June 10 Work
Session Municipal Cannabis Store Update
City Council
City Manager
Liquor Ops Mgr
June 3
June 10 Regular Planning Commission Items from May City Council
City Manager June 3
June 24 Work
Session Discuss Initial Debt Levy/Updated Street Improvement Plan
City Council
City Manager
Finance Director
June 17
June 24 Regular Commissioner MaryJo McGuire Presentation
MN GreenStep Gold Leaaf Presentation
City Council
City Manager June 17
July 8 Work
Session 2026 Initial Property Tax Levy Scenarios
City Council
City Manager
Finance Director
July 1
July 8 Regular
Planning Commission items from June
Quarterly Donations & Grants
Audit Report
Quarterly Goals Update
City Council
City Manager
Finance Director
July 1
July 22 Work
Session PEC worksession topics
City Council
City Manager
Sustain. Coord.
July 15
July 22 Regular
Liquor Operations Mid Year Report
VillageFest Presentation
Night to Unite Presentation
Night to Unite Proclamation
City Council
City Manager
Liquor Op Mgr
Police Chief
July 15
August 12 Work
Session Discuss Updated Levy Scenarios/Detailed General Fund Budget
City Council
City Manager
Finance Director
August 5
August 12 Regular Planning Commission items from July
Approve 2026 Feasibility Study and Order Plans and Specs
City Council
City Manager August 5
August 26 Work
Session
City Council
City Manager
City Planner
August 19
FUTURE COUNCIL AGENDA ITEMS
Date Type Staff Present /
Contributing
Packet Due
Date
August 26 Regular 2026 Proposed Budget & Levy Presentation
City Council
City Manager
Finance Director
August 19
September 9 Work
Session
City Council
City Manager
City Planner
September 2
September 9 Regular
Planning Commission items from August
2026 Preliminary Operating Budget and Debt Levy-PUBLIC HEARING
Students in Leadership-Consent
City Council
City Manager
Finance Director
Engineer
September 2
September 23 Work
Session
City Council
City Manager September 16
September 23 Regular
Spirit of St. Anthony Award
Fire Prevention Presentation
Planning Commission items from August
City Council
City Manager
Fire Dept
September 16
October 14 Work
Session 2026 Long Term Capital Budget Plans
City Council
City Manager
Finance Director
October 7
October 14 Regular
Preliminary Certification of Delinquent Waste Hauler Accounts-
Consent Agenda
Preliminary Certification of Delinquent Utility Accounts-Consent
Agenda
Planning Commission items from September
City Council
City Manager October 7
October 28 Work
Session 2026 Utility Rates and Budgets
City Council
City Manager
Finance Director
October 21
October 28 Regular Quarterly Donations & Grants
Quarterly Goals Update
City Council
City Manager
Finance Director
October 21
November 10 Work
Session Roles and Expectations for City Commissions Discussion City Council
City Manager November 3
November 10 Regular
Planning Commission items from October
1st Reading Water, Sewer, & Stormwater-PUBLIC HEARING
Presentation on Water and Sewer Rates
Canvass election results
Approval of CIP
City Council
City Manager
Finance Director
November 3
November 17 Work
Session Commission Interviews City Council
City Manager November 10
November 25 Regular
Fire Prevention Poster Winners
2nd Reading and Adoption Water, Sewer, & Stormwater
Street Project Approve Plans & Specifications, Authorize
Advertisement for Bids
City Council
City Manager November 18
December 16 Work
Session
City Council
City Manager December 9
FUTURE COUNCIL AGENDA ITEMS
Date Type Staff Present /
Contributing
Packet Due
Date
December 16 Regular
Planning Commission items from November
Appoint Parks and Planning Commissioners and Chair/Vice Chairs
Setting Salary of City Manager
Authorizing Transfers & Closing of Specified Funds
Setting the 2025 City & HRA Budgets and Final Property Tax Levy -
PUBLIC HEARING
2026 Fee Schedule
MS4
Quarterly Goals update
Final reading and adoption of water, sewer, & stormwater
City Council
City Manager
Finance Director December 9
December 23 Regular (Typically Cancelled)
2026
January 13 Work
Session Tobacco Ordinance Revisions
City Council
City Manager
Code Official
ANSR
January 6
January 13 Regular
Planning Commission items from December
Housekeeping Resolutions
Resolution for the Street Improvement Bond Reimbursement
Quarterly Donations & Grants
NYFS Agreement
Outside Orgs-Council
City Council
City Manager
NYFS
January 6
January 27 Work
Session 2026 Goals Draft City Council
City Manager January 20
January 27 Regular Public Works Snow Plowing Operations presentation
City Council
City Manager
PW Director
January 20
February 10 Work
Session
City Council
City Manager February 3
February 10 Regular
Planning Commission items from January
Public Hearing-2027 Budget Calendar and Process
2026 Planning Commission Work Plan- (motion only)
2026 Parks and Environmental Commission Work Plan- (motion only)
Adoption of Strategic Plan
City Council
City Manager
Finance Director
February 3
March 10 Work
Session
City Council
City Manager March 3
March 10 Regular
Planning Commission Items from February
Public Works Annual Report
NineNorth Presentation
City Council
City Manager
PW Director
March 3
March 24 Work
Session
City Council
City Manager March 17
March 24 Regular
Police Annual Report
Call for Public Hearing on Road Improvements and Assessments
Order the Preparation of Assessments
City Council
City Manager
Police Dept
WSB
March 17
April 14 Work
Session
City Council
City Manager April 7
FUTURE COUNCIL AGENDA ITEMS
Date Type Staff Present /
Contributing
Packet Due
Date
April 14 Regular
Planning Commission Items from March
Quarterly Donations & Grants
Fire Annual Report
Arbor Day Proclamation
Earth Day Proclamation
Quarterly Goals Update
City Council
City Manager
Fire Dept April 7
April 28 Work
Session
City Council
City Manager April 21
April 28 Regular
Finance Annual Report
Insurance Renewal & Tort Limits- Consent
Road Improvements and Assessments- PUBLIC HEARING
City Council
City Manager
Finance Director
WSB
April 21
May 12 Work
Session
City Council
City Manager May 5
May 12 Regular Planning Commission items from April
Villager of the Year and Business of the Year
City Council
City Manager May 5
May 26 Work
Session
City Council
City Manager May 19
May 26 Regular
City Council
City Manager May 19
June 9 Work
Session
City Council
City Manager June 2
June 9 Regular Planning Commission Items from May
Authorize preparation of feasibility study for 2027 street project
City Council
City Manager June 2
June 23 Work
Session
City Council
City Manager June 16
June 23 Regular City Council
City Manager June 16