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HomeMy WebLinkAboutPEC WS PACKET 03022026CITY OF SAINT ANTHONY VILLAGE PARKS AND ENVIRONMENTAL COMMISSION WORK SESSION AGENDA Monday, March 2, 2026 at 5:30 PM Members of the public who wish to attend the meeting may do so in person. Call To Order Roll Call Approval Of Agenda Approval Of Minutes Presentations Commissioner Oaths OATH - CAREY.PDF OATH - CADY.PDF General Business New Commissioner Orientation Minette Saulog, Sustainability Coordinator, and Ashley Morello, Assistant City Manager, presenting. PEC NEW COMMISSIONER ORIENTATION 2026.PDF Commission & Staff Reports Community Forum Individuals may address the Parks Commission about any City business item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk ’s record, and limit their remarks to three minutes. Generally, the Park Commission will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. Those unable to attend the meeting in person may submit comments via the City's PUBLIC COMMENTS FORM . Adjournment Next Meeting If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612 -782 -3334 or email city@savmn.com . People who are deaf or hard of hearing can contact us by using 711 Relay. Our mission is to promote a high quality of life to those we serve through outstanding city services. I. II. III. IV. V. A. Documents: VI. A. Documents: VII. VIII. IX. X. CITY OF SAINT ANTHONY VILLAGEPARKS AND ENVIRONMENTAL COMMISSION WORK SESSION AGENDAMonday, March 2, 2026 at 5:30 PM Members of the public who wish to attend the meeting may do so in person.Call To OrderRoll CallApproval Of AgendaApproval Of MinutesPresentationsCommissioner OathsOATH - CAREY.PDFOATH - CADY.PDFGeneral BusinessNew Commissioner OrientationMinette Saulog, Sustainability Coordinator, and Ashley Morello, Assistant City Manager, presenting.PEC NEW COMMISSIONER ORIENTATION 2026.PDFCommission & Staff ReportsCommunity ForumIndividuals may address the Parks Commission about any City business item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk ’s record, and limit their remarks to three minutes. Generally, the Park Commission will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. Those unable to attend the meeting in person may submit comments via the City's PUBLIC COMMENTS FORM . Adjournment Next Meeting If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612 -782 -3334 or email city@savmn.com . People who are deaf or hard of hearing can contact us by using 711 Relay. Our mission is to promote a high quality of life to those we serve through outstanding city services. I.II.III.IV.V.A.Documents:VI.A.Documents:VII.VIII. IX. X. . OFFICIAL OATH STATE OF MINNESOTA COUNTIES OF HENNEPIN/RAMSEY CITY OF SAINT ANTHONY VILLAGE I, Jill Carey, do solemnly swear that I will support the Constitution of the United States, the Constitution of the State of Minnesota, and I will faithfully, justly, and impartially discharge the duties of the position of Parks and Environmental Commission Member of the City of Saint Anthony Village, Minnesota, to the best of my judgment and ability. _____________________________________ Jill Carey Subscribed and sworn to before me this 2nd day of March, 2026. _____________________________________ City Clerk . OFFICIAL OATH STATE OF MINNESOTA COUNTIES OF HENNEPIN/RAMSEY CITY OF SAINT ANTHONY VILLAGE I, Joanne Cady, do solemnly swear that I will support the Constitution of the United States, the Constitution of the State of Minnesota, and I will faithfully, justly, and impartially discharge the duties of the position of Parks and Environmental Commission Member of the City of Saint Anthony Village, Minnesota, to the best of my judgment and ability. _____________________________________ Joanne Cady Subscribed and sworn to before me this 2nd day of March, 2026. _____________________________________ City Clerk 2/25/2026 1 COMMISSION MEMBER ORIENTATION Minette Saulog, Sustainability Coordinator Ashley Morello, Assistant City Manager March 2, 2026 MISSION STATEMENT Our mission is to promote a high quality of life to those we serve through outstanding city services. 1 2 2/25/2026 2 AGENDA •The City •City Departments •Council & Commissions •Laws and Policies for Commissioners •Parks & Environmental Commission Meetings •Sustainability 101 THE CITY 3 4 2/25/2026 3 THE CITY Saint Anthony Village 2.35 (1,500 Acres)Total Square Miles 9,257 Total 20% Seniors / 20% Children Population $375,000Median Home Value 44% Residential 8% Commercial / Industrial 14% Streets/Utilities/Railroad 34% Open Space/Park/Water Breakdown of Use Demographics 46% Single Family Detached 54% Attached Current Households 55% Owner-occupied 44% Renter-occupied 1% Vacant Household “Tenure” 65% of all housing affordable to households at 80% of Area Median Income Affordability THE CITY •Statutory Plan B: Council-Manager •Mayor & Council - Policy and Legislative •City Manager - Administration and Operations •140+ Employees (Full-time, Part-time, Seasonal) 5 6 2/25/2026 4 CITY DEPARTMENTS Administration Finance Police Fire Public Works Liquor Operations ORGANIZATIONAL CHART 7 8 2/25/2026 5 ADMINISTRATION The Administration Department administers city government within the guidelines of State law and policies established by the City Council. The City Manager supervises the Administration, City Clerk, Finance, Police, Fire, Public Works and Liquor Departments in addition to the consulting planning, legal, and engineering services. City Manager Collaborates with City Manager to develop and recommend overall operating policies, procedures, and protocols consistent with existing governance structure. Also serves a variety of functions related to planning, zoning review, code enforcement, and economic development and provides planning, and direction to Administration staff. Assistant City Manager Provides administrative support to the Assistant City Manager, City Manager and City Council, coordinates City elections with Ramsey County, and maintains official City records and files. City Clerk Provides professional and advisory support to the Administration Department, Department Heads, and contracted vendors for human resources, benefits, payroll, and labor relations, as well as support and guidance for employees. Human Resources Coordinator Works in conjunction with the Assistant City Manager to handle messaging, produce the quarterly newsletter, and support all departments in their communications and outreach efforts. Communications Coordinator City contracts with Grittman Consulting to provide all planning-related work for city to be more efficient with the services provided to residents and be conscious of planning expenditures. Also reviews land use and development applications, works with residents on a variety of home improvement projects and advises on long range planning for the City. City Planner Responsible for integrating City sustainability and resiliency efforts including but not limited to comprehensive planning, climate plan implementation and public education. Sustainability Coordinator FINANCE DEPARTMENT Mission Statement Ensure that City resources and assets are managed effectively to provide residents with the City services desired and to sustain the City’s infrastructure for current and future residents. Responsibilities •Fixed Asset Oversight •Investments •Payroll •Licenses & Permits •Budget Preparation and Administration •Manages Annual Audit •Accounts Payable and Receivable •Debt Management/Bond Issuance •Utility Billing Deborah Maloney, City Finance Director 9 10 2/25/2026 6 POLICE DEPARTMENT Mission Statement To improve the overall quality of life by preserving the peace and safety of the community. Safety through Service The St. Anthony Police Department takes pride in our high quality service. Our emphasis is on arresting offenders, preventing crime, solving problems, and increasing the overall quality of life for those we serve. In addition to providing police services for the City of Saint Anthony Village, we provide services to the City of Lauderdale and the City of Falcon Heights. •25 full-time Police Officers •2 part-time cadets •1 volunteer Reserve Officer Jeff Spiess, Police Chief FIRE DEPARTMENT Vision Statement Our vision is to build a safer, stronger community by fostering trust, collaboration, and unwavering commitment to service. We strive to protect and support every individual through responsive action, prevention, and education, ensuring a safer future for all. Demand the Best The St. Anthony Fire Department is committed to excellent service to our community. We demand the best from ourselves and others while minimizing the loss of life, loss of property, and environmental damage from the adverse effects of fires, medical emergencies, and hazardous conditions. The Fire Department is responsible for the House Code, Code Compliance and Emergency Management. •8 full-time Firefighters – 24 hours a day •21 Paid-On-Call Firefighters •Responds to all medical and fire calls Izzy Diaz, Fire Chief 11 12 2/25/2026 7 PUBLIC WORKS DEPARTMENT Mission Statement To provide effective and efficient design, construction, operation and maintenance of the City's infrastructure. The Public Works Department is organized into five divisions. These divisions work together to coordinate services and enhance the quality of life to our residents, businesses and visitors by providing safe, reliable and effective service consistent with the vision and goals of the community. Livable and Sustainable •14 full-time employees •5 Divisions •Building Maintenance •Parks Division •Streets Division •Vehicle Maintenance •Water/Sewer Division We deliver superior design, construction, operation and maintenance of the City’s infrastructure. From quality roads to clean water, and by continually improving our efficiency and effectiveness, we strive for a more livable and sustainable village. Jeremy Gumke, Public Works Director ENGINEERING DEPARTMENT WSB & Associates The City of Saint Anthony Village City Engineer is WSB & Associates. They have served in this capacity with the City since 1996. Responsibilities •Prepare Feasibility Studies, •Make Recommendations on Infrastructure Needs, •Prepare Construction Plans, Speciation's and Solicit Bids •Prepare Assessments •Manage Construction and Contracts Current Priorities Include: •Street and Utility Reconstruction Program •Flood Reduction Justin Messner City Engineer WSB Engineering 13 14 2/25/2026 8 LIQUOR OPERATIONS DEPARTMENT Mission and Values Our mission is to foster exceptional service in a trusted environment for our customers and community. Through integrity-driven operations, we aim to ensure public safety while generating sustainable revenue that supports the vitality and well- being of our entire community. We are committed to the responsible sale of federally, state, county, and locally regulated consumables – actively preventing access to minors and intoxicated individuals. About Our Operations •Two Locations: Marketplace and Silver Lake Village •100% of our store profits go back to the City •Over past 10 years, operation has contributed nearly $3.5 million to City’s General Fund Mike Larson Liquor Operations Manager COUNCIL AND COMMISSIONS 15 16 2/25/2026 9 MAYOR AND CITY COUNCIL City Council Council is led by a Mayor and four-member non-partisan City Council elected at-large City’s Authority •Authority to act must be found expressly in Minnesota law or be inferred from such law •City’s authority may be pre-empted by state or federal law Councilmember’s Authority •Council must approve contracts and other significant actions of the City by a vote of the Council as a whole Role of CouncilmemberRole of Mayor •Community leadership At-large: represent all residents •Legislating for city •Stewards of city assets •Member of the Housing Redevelopment Authority (HRA) •Official head of city •Signs official documents •Presides over and preserves order at council meetings •Votes as member of council •Represents all residents •Chair of the Housing Redevelopment Authority (HRA) COMMISSIONS Role of a Commissioner •Review and recommend to the council •Represent all residents Parks & Environmental (PEC)Planning •Support implementation of climate plan, energy action plan, and active transportation plan •Review considerations related to park usage •Review considerations related to Sustainability Staff Liaison: Minette Saulog •Review and support the comp plan •Regulation related to planning and zoning •Regulation related to subdivisions and plats •Review and hold public hearings for conditional use permits •Review variances •Respond to other land use issues Staff Liaison: Steve Grittman 17 18 2/25/2026 10 ROLES AND RESPONSIBILITIES CITY COUNCIL •Define policy •Serve as liaisons between City and public •Establish future vision of the City •Review and approve modifications to ordinances and resolutions •Authorizing the city’s financial operations (such as levy, budget, etc.) COMMISSIONS •Advisory body to City Council •Review and provide recommendations to City Council related to policies, priorities and proposals •Recommend prioritization to Staff/City Council related to policies, priorities and proposals •Develop proposed annual work plan for the upcoming year STAFF •Manage day-to-day operations of City services •Develop and publish materials for Commission and City Council meetings •Provide technical expertise related to policies, priorities and proposals ANNUAL STRATEGIC PLANNING 19 20 2/25/2026 11 ANNUAL COMMISSION WORK PLANS STAY CONNECTED 21 22 2/25/2026 12 LAWS AND POLICIES FOR COMMISSIONERS •Open Meeting Law •Ordinance vs Resolution vs Motion •City’s Policies •Gift Law •Conflicts of Interest •Contract Authority •Data Practices Revisor.mn.gov OPEN MEETING LAW What is the Open Meeting Law? A requirement that public meetings must be open to the public. A “meeting” means a quorum of elected officials where City business is discussed. Some meetings may be closed, and certain meetings must be closed. Notice RequirementsRule •Notice must be provided three days in advanced •Meeting materials •Meeting agendas and materials are posted ahead of time •Meetings are public and recorded A meeting of a public body must be open to the public and can only be held after advance notice of the meeting has been given unless an exception applies 23 24 2/25/2026 13 Ordinance •The highest and most authoritative form of action a City may implement. •An ordinance is intended to be a permanent law, although it can be repealed. MotionResolution •Used to provide acknowledgements or for giving direction. •Less formal than an ordinance and do not have same enforcement provisions as an Ordinance. •Resolutions are used for administrative or executive matters or for statements of policy. MOTIONS, RESOLUTIONS, AND ORDINANCES – WHAT’S WHAT? POLICIES Use of Email •City-issued email address only for City business •City email will be used as main correspondence with City •Do not “Reply All” •Public nature of e-mail •Retention of e-mail •Public right to inspection 25 26 2/25/2026 14 GIFT LAW Explanation of Law Elected and local officials, including employees, may not receive a gift from any “interested” person. An interested person is one who has a direct financial interest in a decision that a local official is authorized to make. Exceptions •Campaign contributions •Food or beverage at a meeting where a person is presenting •Other exceptions (that mostly relate to items with insignificant value) CONFLICTS OF INTEREST Explanation of Law A conflict of interest (COI) occurs when an individual has a personal interest (direct or indirect) in a Council decision (or another decision made in his or her official capacity). Three Categories of Potential Conflicts •Contractual •Incompatible offices •Self-interest in non-contractual matters In addition to conflicts of interest, note that perceived conflicts of interest may have an impact. Staff recommends that commissioners disclose a true or perceived conflict of interest during meetings. 27 28 2/25/2026 15 DATA PRACTICES ACT Explanation of Act Government data” means all data collected, created, received, maintained or disseminated by state or local government, regardless of its physical form, storage media, or conditions of use. Paper documents, email, CD-ROMs, videotape, and computer files are all forms of “government data.” Rules •Commission Members typically receive information that is public. •Correspondence and email could contain private or confidential data – most are public. •Limited personnel data is public. •An individual who is the subject of data has limited access to data regarding him/herself. •Commission members are not delegated by the City with the authority to determine how data is characterized or respond to data practices act requests. •All requests for data should be directed to the City Manager. PARKS & ENVIRONMENTAL COMMISSION MEETINGS 29 30 2/25/2026 16 MEETING SCHEDULE •Parks Commission meets on the first non-holiday Monday of March, June, September and December •In the event of cancellation, commissioners will be sent an email and the online calendar on the city website will be updated •Meetings are in-person in the Council Chambers and start at 7pm •Meetings are recorded and broadcast live •Quorum is required to conduct official city business •Additional meetings (such as work sessions or joint work sessions) are posted at least three days prior to the meeting and commissioners will be emailed if meetings are added •Work sessions typically start at 5:30pm AGENDAS AND PACKETS •Staff posts agendas and meeting packets online by Friday end of day prior to a meeting the following week •Agendas, minutes and packets are found in the agenda center at savmn.com/AgendaCenter •Commissioners should review agenda and related materials prior to meetings •Commissioners are responsible for bringing their own packet materials to meetings (print or digital). 31 32 2/25/2026 17 MEETING STRUCTURE A Typical Agenda Includes: I.Call To Order II.Roll Call III.Approval of Agenda IV.Approval of Minutes V.Presentations VI.General Business VII.Commission and Staff Reports VIII.Community Forum IX.Adjournment MEETING CONDUCT – ROBERTS’ RULES OF ORDER •Roberts’ Rules govern the conduct of meetings •The objective of the rules is to run a fair, open meeting and get the best information •Most meetings are run informally, where the chair has latitude to vary the process to run efficiently, while maintaining fairness RobertsRules.com 33 34 2/25/2026 18 ROLES IN THE ROOM Commission Members •Objective reviewers •Ask clarifying questions •Evaluate consistency with policy and code •Formulates a recommendation StaffChair / Vice Chair •Provides analysis and context •Explains code and policy implications •Drafts recommended motions •Manages the meeting •Keeps discussion focused and fair •Clearly states the recommendation being considered MAKING RECOMMENDATIONS TO COUNCIL Most Commission items are recommendations to the Council •Focus on the question being asked •When considering recommendations, consider: •Applicable plans and policies •Identifies areas of agreement or concern •Commission recommendation may include conditions •Need to be clearly stated Staff •Provides a cover memo describing topic •Typically includes a recommendation based on legal standing 35 36 2/25/2026 19 MEETINGS SUMMARY Before •Review Packet •Prepare Questions After •Avoid discussion of city business •Maintain Open Meeting Law •Direct any questions to city staff During •Participate through the Chair INTERMISSION 37 38 2/25/2026 20 CLIMATE PLAN •Adopted in December 2023 •City Goal: reduce city-wide CO2 emissions by 80% and city facility CO2 emissions by 100% before 2040. •Actions and initiatives involve implementation through Policy (Council and PEC-led), Operations and Educations (staff-led) •Four Focus Areas: •Energy and Transportation – 2025 •Water and Waste – 2026 ENERGY ACTION PLAN •Adopted April 2025 •Result of City participation in Partners in Energy program, led by Xcel Energy •18-month implementation period with Partners in Energy assistance from May 2025 through November 2026 •Three Focus Areas: •Energy Efficiency •Renewable Energy •Electrification 39 40 2/25/2026 21 ACTIVE TRANSPORTATION •Developed in 2025, adopted in February 2026 •Focus on improving walking, biking and rolling in Saint Anthony Village •City received Active Transportation Planning Assistance grant from MnDOT to support plan development •City organized local planning team to participate in planning workshops and bike/walk audit of current conditions •Representatives from Ramsey County and Hennepin County Public Works, school district, city staff, Citizens for Sustainability, bicycle commuter residents, Kiwanis, PEC and Planning Commission, SAPD •2026 plans to continue early implementation, temporary demonstration project In two years, City collected more than 355,000 pounds through recycling events In two years, City collected more than 355,000 pounds through recycling events SUSTAINABILITY PROGRAMS Sustainability Events & Recognition •Annual May Clean Up Day •Fall Fix-It Clinic •Fall Electronics Recycling with Repowered •VillageFest and Community recycling outreach •Ongoing Organics drop-off site Events •Minnesota GreenStep Step 5 •Gold Leaf Challenge awards for 6 actions: Climate Staff, Flood Mitigation, Youth Involvement, Climate Action Plan, Combined Green Team, Youth Collaboration •Tree City USA, 9th year of recognition Recognition 41 42 2/25/2026 22 PARKS Emerald Park Central Park •Emerald •Central •Water Tower •Silver Point (includes All Accessible Playground) •Trillium The City Parks Division maintains five primary parks. •Privately owned •Primarily for stormwater management and treatment The City partners to maintain Salo Park •Central Park •Emerald Park •Silver Point Park •Open late December through late February The City maintains three Ice Rinks and Warming Houses •Central Park •Emerald Park The City operates two Splash Pads Emerald Park Water Tower Park Trillium Park Central Park Central Park Silver Point Park Salo Park COLLABORATION •Citizens for Sustainability and Silverwood Park invited to every PEC Meeting •Standing agenda item for presentations from each organization •City shares parks amenities and facilities •School District •Sports Boosters •Annual Parks Summit started in 2025 •PEC Commissioners assist Earth Day Parks Cleanup led by CFS 43 44 2/25/2026 23 CONTACT For More Information Ashley Morello Assistant City Manager 612-782-3313 ashley.morello@savmn.com Minette Saulog Sustainability Coordinator 612-782-3312 minette.saulog@savmn.com 45