HomeMy WebLinkAboutCC MINUTES 082720131 CITY OF ST. ANTHONY
2 CITY COUNCIL REGULAR MEETING MINUTES
3 AUGUST 27, 2013
4
5 CALL TO ORDER.
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7 Mayor Faust called the meeting to order at 7:00 p.m.
8
9 PLEDGE OF ALLEGIANCE.
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11 Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
12
13 ROLL CALL.
14
15 Present: Mayor Faust; Councilmembers Gray, Jenson, Roth and Stille.
16 Absent: None.
17 Also Present: City Manager Mark Casey and Finance Director Shelly Rueckert.
18 Guests: ISD #282 Superintendent Bob Laney and Community Services Director Wendy
19 Webster.
20
21 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
22 ITEMS.
23
24 I. APPROVAL OF AUGUST 27, 2013, CITY COUNCIL MEETING AGENDA.
25
26 Motion by Councilmember Gray, seconded by Councilmember Jenson, to approve the City
27 Council Meeting Agenda of August 27, 2013.
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29 Motion carried unanimously.
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31 II. PROCLAMATIONS AND RECOGNITIONS - NONE.
32
33 III. CONSENT AGENDA.
34
35 A. Consider August 13, 2013, Council meeting minutes;
36 B. Consider licenses and Permits; and
37 C. Consider payment of claims.
38
39 Motion by Councilmember Jenson, seconded by Councilmember Stille, to approve the Consent
40 Agenda items.
41
42 Motion carried unanimously.
43 IV. PUBLIC HEARING - NONE.
44
45 V. REPORTS FROM COMMISSION AND STAFF - NONE.
46
47 VI. GENERAL BUSINESS OF COUNCIL.
48
49 A. Chamber of Commerce Fall Event and Closing of 391h Avenue. Wendy Webster,
50 Chamber of Commerce Board Member, presenting,
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City Council Regular Meeting Minutes
August 27, 2013
Page 2
Ms. Webster explained that the Chamber of Commerce is hosting a "Touch a Truck" event on
Saturday, September 14`h, from 11:00 a.m. to 4:00 p.m. and is requesting permission to close 390'
Avenue for this event.
Councilmember Stille asked if the retailers in this area are okay with the planned road closure.
Ms. Webster stated the Chamber has been working with Inland Realty and the tenants regarding
this event and one of the Chamber's goals is to generate some business for the retailers in this
area during the event.
Motion by Councilmember Stille, seconded by Councilmember Jenson, to allow the temporary
closure of 39`h Avenue between Chipotle and Northwest Eye Clinic for a special event on
September 14, 2013, from 11:00 a.m. to 4:00 p.m.
Motion carried unanimously.
B. St. Anthony -New Brighton School District #282 Update. Bob Laney, ISD #282
Superintendent, and Wendy Webster, Community Services Director, presenting.
Mayor Faust introduced ISD #282 Superintendent Bob Laney and Community Services Director
Wendy Webster.
Mr. Laney presented three goals identified by the School Board earlier this year, including
implementing a comprehensive plan to address the School District's long-term financial needs,
which was finalized in July of this year, and establishing a multi-year plan to address technology
needs and the School Board is moving forward with potential funding to meet those needs.
Ms. Webster advised that a Referendum Advisory Committee was formed to discuss the
operating levy, technology needs, and the impact of the 2013 legislative session on education
funding. She stated that Decision Resources conducted a survey in June with 400 randomly
selected households and of those surveyed, 75% did not have school-age children and 54% had
children attending the St. Anthony -New Brighton schools. She added that 49% of the residents
surveyed were 55 years of age and older.
Mr. Laney explained that 93% of those surveyed felt the quality of St. Anthony -New Brighton
schools was excellent or good and 58% felt the School District was meeting all of the learning
needs, adding that Decision Resources indicated this percentage was the highest rating in the
metro area. He stated that 71% felt the School District money was being spent effectively, 88%
of those surveyed felt the St. Anthony -New Brighton School District was a good value for the
investment, and 92% felt the teachers were doing a positive job, adding that all these percentages
were identified as some of the highest in the metro area. He stated that 85% of survey
respondents felt that technology was essential or very important and 79% felt that technology
opportunities in the School District were either excellent or good. He noted that approximately
80% of the technology in the schools was bought before 2009 and while there is adequate
technology now, he was concerned about meeting technology needs in two to three years. He
City Council Regular Meeting Minutes
August 27, 2013
Page 3
stated that 80% of respondents indicated they would support renewal of the $2 million operating
levy and 61% of respondents indicated support for a $400,000 capital projects levy.
Ms. Webster indicated survey respondents were asked about the School District's information
level and credible sources of information, stating that 41 % of respondents identified the School
District newsletter as a credible source of information and noted that 12% of respondents
consider the grapevine as a source of information.
9 Mr. Laney discussed the legislature's changes in education funding and the way that operating
10 referenda are defined and funded and because there was a lot of confusion about the new system,
11 the School Board decided that no referendum would be issued in 2013 and to wait until 2014 in
12 order to provide enough time to sort things out and clarify the issue for residents.
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14 Ms. Webster presented 2013-2014 enrollment information and stated that 80% of Wilshire Park
15 students are residents and the average number of resident students per grade at Wilshire Park is
16 87.
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18 Mayor Faust commended the School District for its job performance ratings of 92% and
19 expressed the City Council's thanks for sharing the survey results with the community.
20
21 C. 2014 Preliminary Budget Presentation. Shelly Rueckert, Finance Director, presenting,
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23 Finance Director Rueckert presented the 2014 preliminary budget and discussed the 2014 budget
24 calendar and 2014 budget parameters, including budgeting expenses at amounts that maintain the
25 present level of City services, and pointed out that the City will receive $442,967 in Local
26 Government Aid (LGA) in 2014. She stated the 2014 overall levy shows an increase of
27 $206,218, which represents an increase in debt service requirements, and the proposed levy
28 increase is 3.8%. She indicated the road levy will increase 12.6% and this represents the
29 addition of the 2013 road project into the debt service schedule along with prior road debt
30 restructuring which produced significant savings but deferred payment into 2014. She stated that
31 the City's 2014 LGA will provide more resources for unmet needs and provide property tax
32 relief; in addition, the 2014 LGA will address the costs related to severance obligations and will
33 slow the growth of the road improvement levy. She reviewed 2014 General Fund revenues and
34 expenditures and advised the overall levy amount of $5,633,007 is comprised of the General
35 Fund levy, Capital Improvement levy, and three debt service levies with an overall levy increase
36 of 3.8%. She stated the average homeowner paid $810.50 in 2013 for a home valued at
37 $207,000 for City services, or $67.54 per month, and the average homeowner paid $419.12 in
38 2013 for street improvement projects. She indicated the City has a long history of offsetting levy
39 needs by pursuing grants and service partnerships and has received over $15 million worth of
40 grants and donations since 1999, or $1,898 per resident. She summarized the 2014 preliminary
41 budget and indicated the General Fund operating budget totals $3,123,343 and represents a 0%
42 increase, the proposed 2014 capital equipment budget totals $299,100, and the proposed liquor
43 operations transfers total $347,444, of which $239,244 will provide funding for the General Fund
44 and $108,200 will go to the capital equipment budget. She added the City Council will set the
45 2014 preliminary operating budget and property tax levy on September 10, 2013, followed by
46 final adoption of the 2014 budget and levy on December 10, 2013.
47
City Council Regular Meeting Minutes
August 27, 2013
Page 4
Councilmember Stille indicated the 2014 budget includes some inflationary factors but the City
has not done anything different in preparing its budget from prior years and the City was able to
keep the budget flat through efficiencies and other revenue sources, adding that the only
difference is the City's receipt of LGA in 2014 which will be used for things that the City had
previously postponed given the tightness in the overall economy and City's budget. He stated it
was important for the City Council to structure the budget so that the City is not dependent on
LGA because there is no guarantee the City will receive LGA in the future.
9 Mayor Faust expressed appreciation to Finance Director Rueckert and City staff for following
10 the City Council's philosophy in preparing the budget.
11
12 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
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14 City Manager Casey reported on the chemical spill on Thursday, August 15`h, on 37`h Avenue
15 and advised that the police department, fire department, and public works staff go through a
16 tremendous amount of training for these types of incidents and that training was apparent when
17 the HazMat teams responded to this chemical spill. He congratulated all the departments for
18 their coordination of efforts and cooperation with other cities in response to this event.
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20 Mayor Faust expressed thanks to Police Chief Ohl and Fire Chief Malenick for their
21 professionalism in responding to this event.
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23 Councilmember Jenson — no report.
24 Councilmember Roth — no report.
25 Councilmember Stille — no report.
26 Councilmember Gray — no report.
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28 Mayor Faust reported on his attendance at the August 19 MWMO special board meeting.
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30 VIII. COMMUNITY FORUM.
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32 Mayor Faust invited residents to come forward at this time and address the Council on items that
33 are not on the regular agenda. Hearing none, Mayor Faust moved forward with the agenda.
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35 IX. INFORMATION AND ANNOUNCEMENTS - NONE.
36
37 X. ADJOURNMENT.
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39 Mayor Faust adjourned the meeting at 7:52 p.m.
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41 Respectfully submitted,
42 Barbara Hughes (TimeSaver Off Site Secretarial, Inc.)
43
44 ATTEST: Mayor
45 City Clerk
I CITY OF ST. ANTHONY
2 CITY COUNCIL REGULAR MEETING MINUTES
3 AUGUST 13, 2013
4
5 CALL TO ORDER.
6
7 Mayor Faust called the meeting to order at 7:00 p.m.
8
9 PLEDGE OF ALLEGIANCE.
10
11 Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
12
13 ROLL CALL.
14
15 Present: Mayor Faust; Councilmembers Gray, Jenson, Roth and Stille.
16 Absent: None.
17 Also Present: City Manager Mark Casey and Liquor Operations Manager Mike Larson.
18 Guest: Janelle Borgen (WSB & Associates).
19
20 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
21 ITEMS.
22
23 I. APPROVAL OF AUGUST 13, 2013, CITY COUNCIL MEETING AGENDA.
24
25 Motion by Councilmember Gray, seconded by Councilmember Jenson, to approve the City
26 Council Meeting Agenda of August 13, 2013.
27
28 Motion carried unanimously.
29
30 Il. PROCLAMATIONS AND RECOGNITIONS - NONE.
31
32 III. CONSENT AGENDA.
33
34 A. Consider July 23, 2013, Council meeting minutes;
35 B. Consider licenses and permits;
36 C. Consider payment of claims; and
37 D. Resolution 13-060; a Resolution Approving a Lease Agreement with Hennepin County
38 for Election E ui ment.
39
40 Motion by Councilmember Stille, seconded by Councilmember Jenson, to approve the Consent
41 Agenda items.
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43 Councilmember Jenson asked if the lease agreement for voting equipment represented a renewal
44 of the current equipment.
45
46 City Manager Casey replied that the lease agreement is for new equipment and the cost to the
47 City has not changed.
48
49 Motion carried unanimously.
50 IV. PUBLIC HEARING - NONE.
City Council Regular Meeting Minutes
August 13, 2013
Page 2
V. REPORTS FROM COMMISSION AND STAFF - NONE.
VI. GENERAL BUSINESS OF COUNCIL.
A. Operational Research Assistance (OPERA) Program Recap. Janelle Borgen, WSB &
Associates, presenting,
9 Ms. Borgen provided background information regarding the mid -block crossing at Silver Lake
10 Road and 34`h Avenue and advised the project received a $10,000 OPERA grant to study the
11 effectiveness of in -pavement LED and the City worked with students from the Capstone project
12 to raise awareness about pedestrian safety. She stated that final design work was completed in
13 spring 2012 including pre -installation data collection that counted cars as well as how many
14 pedestrians used the mid -block crossing. She indicated the project was installed in September
15 2012 and post -installation data was collected this spring and the OPERA final report submitted
16 in June. She advised that drivers were not complying with the standard signage at this location
17 requiring drivers to stop for pedestrians within the crosswalk with the majority of pedestrians in
18 this area being children going to and from school with a peak hour average pedestrian count of
19 75, adding that 49% of vehicles were observed to stop for pedestrians when both traffic and
20 pedestrians were present. She stated the City has received numerous positive comments from
21 residents about the new signal and driver compliance has increased by 12%; in addition,
22 jaywalkers and conflicts have decreased. She indicated there has been no maintenance since
23 installation and no issues with snow removal. She presented a short video of the crosswalk and
24 advised that WSB has a partner with a $10,000 donation that it would like to give to the City and
25 consideration is being given to adding a similar signal at Pentagon Drive and Kenzie Terrace.
26 She added they are also working with Hennepin County on funding for this location and if the
27 County is willing to partner with the City on this project, construction should begin next spring.
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29 Mayor Faust stated that while the new signal has not resulted in 100% compliance, it has likely
30 reduced the number of jaywalkers. He added there seems to be more non-compliance from
31 drivers traveling south on Silver Lake Road and was not sure if there was a sight line issue or if
32 some adjustment is needed to the signal. He thanked Ms. Borgen for the update.
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34 B. St. Anthony Liquor Operations Mid -Year Report. Mike Larson, Liquor Operations
35 Manager, presenting.
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37 Liquor Operations Manager Larson presented the mid -year report on liquor operations and
38 presented a five-year profit history showing 2012 profit of $529,273 as well as a ten-year profit
39 history, noting that from 2003 to 2012 net profits increased by 186% and sales have increased
40 over 70% since 2003. He then presented a summary of sales through June 2013 showing a
41 decrease of $228,500 and a net profit decrease of $30,428 and presented a comparison of
42 January -June 2012 versus January -June 2013. He discussed several possible factors for the sales
43 decrease, including the weather and increased competition from brewpubs and a new off -sale
44 liquor store near the Quarry. He presented sales and net income projections for 2013 and pointed
45 out the 2012 figures were removed from the projections because 2012 represented an anomaly
46 and explained that even by removing 2012, average sales from January -June of 2009-2011 were
47 $3,142,000 and 2013 average sales from January to June were $3,266,000, with projected sales
City Council Regular Meeting Minutes
August 13, 2013
Page 3
1 for July -December estimated at $3,670,000. He advised that average net income from January -
2 June in 2009-2011 was $184,580 and 2013 net income for the same time period is $216,286. He
3 stated that projected net income for July -December is $277,791 for a total projected net income
4 for 2013 of $494,077. He discussed 2013 accomplishments including beverage alcohol server
5 training and store security training and the liquor stores passed the alcohol compliance check.
6 He stated that Liquor Operations was recently awarded the Lillie Suburban Newspapers Reader's
7 Choice Awards for best wine and best beer selection. He discussed the increased social media
8 footprint including Facebook, Twitter, 4 Square, and Yelp. He announced the Silver Lake
9 Village event on September 14, 2013, and the annual beer event in October and wine event in
10 November. He also reminded residents about an event on Saturday, August 17`h, from 1:00-4:00
11 p.m. at the Marketplace store with five breweries on hand for a small tasting.
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13 Councilmember Roth indicated that new software was installed approximately one year ago to
14 help with sales and the City also updated its financial software. He asked if Liquor Operations
15 has seen any benefits with this new software, e.g., providing more accurate analysis of data.
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17 Liquor Operations Manager Larson advised that final installation of the software will be
18 completed tomorrow and agreed to provide an update once the software is tested.
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20 Mayor Faust expressed the City Council's thanks to Liquor Operations Manager Larson for the
21 update and to all the Liquor Operations staff for their efforts.
22
23 C. Resolution 13-061: a Resolution Approving a Shared Services Agreement with the City
24 of Birchwood Village for City Clerk and Treasurer Services. Mark Casey, City Manager
25 presenting.
26
27 City Manager Casey presented a proposed shared services agreement between the City of St.
28 Anthony and City of Birchwood Village for city clerk and treasurer responsibilities. He
29 explained the City currently provides utility billing services and there is now an opportunity to
30 provide finance and city clerk duties for an interim period of 90 days during which time the City
31 will provide an assessment, including a review of needed services and recommending a long
32 term organizational structure for Birchwood Village. He indicated that staff would come back to
33 the City Council with a recommendation following the interim period, including whether the
34 City should continue to provide City Clerk and Treasurer services to Birchwood Village.
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36 Councilmember Jenson asked if existing staff will be used during the interim period and whether
37 additional staff would be required if the agreement is extended.
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39 City Manager Casey replied that existing staff will provide services to Birchwood Village during
40 the interim period. He stated that staff will discuss any additional staffing requirements with the
41 City Council if the agreement is extended.
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43 Mayor Faust stated this is intended as a 90 -day pilot project and the City will be reimbursed for
44 all staff time and mileage, including hourly wages and benefits, at no cost to residents.
45 Motion by Councilmember Roth, seconded by Councilmember Jenson, to approve Resolution
46 13-061; a Resolution Approving a Shared Services Agreement between the City of St. Anthony
47 Village and the City of Birchwood Village for City Clerk and Treasurer Responsibilities.
City Council Regular Meeting Minutes
August 13, 2013
Page 4
Motion carried unanimously.
2
3 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
4
5 City Manager Casey reported on his participation in the Kiwanis food stand and the Kiwanis
6 pancake breakfast during Villagefest. He stated he also attended Night to Unite on August 6`h.
8 Councilmember Gray reported that he participated in Villagefest and in the Night to Unite event.
9 He reported on his attendance at the City Council work session on August 5th.
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11 Councilmember Jenson reported on his attendance at the August 5`h City Council work session
12 and Night to Unite on August 6`h. He stated he also participated in the Villagefest parade.
13
14 Councilmember Roth reported on his attendance at the City Council work session on August 5th
15 and Night to Unite on August 6`h. He stated he also participated in Villagefest activities.
16
17 Councilmember Stille reported on his attendance at a League seminar on July 25th regarding new
18 legislation related to garbage hauling that will allow haulers to capture some efficiencies and still
19 retain their market share. He also reported on his attendance at the City Council work session on
20 August 5th and Night to Unite on August 6`n
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22 Mayor Faust reported on his attendance at the August 2"d Villagefest parade with entire City
23 Council. He extended the City Council's thanks to City staff for their volunteerism with Kiwanis
24 and the Chamber of Commerce and for all their work to make Villagefest a success. He also
25 thanked the Villagefest committee and Chair Julianne Hunter for their extraordinary work on
26 Villagefest. He also reported on his attendance at Night to Unite on August 6`h. He also reported
27 on his attendance at the August 12`h Regional Council of Mayors meeting that included a
28 presentation regarding Mn/DOT's Minnesota GO program. He indicated a three minute video is
29 available and suggested putting the video on the website. He stated that Jeff Hamiel, Executive
30 Director of the Metropolitan Airports Commission, also spoke at the meeting.
31
32 VIII. COMMUNITY FORUM.
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Mayor Faust invited residents to come forward at this time and address the Council on items that
are not on the regular agenda. Hearing none, Mayor Faust moved forward with the agenda.
IX. INFORMATION AND ANNOUNCEMENTS - NONE.
X. ADJOURNMENT.
Mayor Faust adjourned the meeting at 7:50 p.m.
Respectfully submitted,
Barbara Hughes (TimeSaver Off Site Secretarial, Inc.)
ATTEST:
City Clerk
ayor
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CITY OF ST. ANTHONY
CITY COUNCIL REGULAR MEETING MINUTES
JULY 23, 2013
CALL TO ORDER.
Mayor Faust called the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE.
Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
ROLL CALL.
Present: Mayor Faust; Councilmembers Gray, Jenson, Roth and Stille.
Absent: None.
Also Present: City Manager Mark Casey, Police Chief John Ohl, Sergeant Jon Mangseth, and City
Engineer Todd Hubmer.
Guest: Julianne Hunter (Villagefest Chair).
CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
ITEMS.
I. APPROVAL OF JULY 23, 2013, CITY COUNCIL MEETING AGENDA.
Mayor Faust noted the addition of agenda item V.A. (Presentation on Villagefest by Julianne
Hunter, Chair of Villagefest).
Motion by Councilmember Gray, seconded by Councilmember Jenson, to approve the City
Council Meeting Agenda of July 23, 2013, as amended.
Motion carried unanimously.
II. PROCLAMATIONS AND RECOGNITIONS.
A. Proclamation for Night to Unite on August 6, 2013.
Councilmember Stille recited the Proclamation for Night to Unite on August 6, 2013
III. CONSENT AGENDA.
A. Consider July 9, 2013, Council meeting minutes;
B. Consider licenses and permits;
C. Consider payment of claims;
D. Resolution 13-054: a Resolution Accenting a Dot
E.
City Council Regular Meeting Minutes
July 23, 2013
Page 2
Motion by Councilmember Jenson, seconded by Councilmember Gray, to approve the Consent
Agenda items.
Motion carried unanimously.
IV. PUBLIC HEARING - NONE.
7 V. REPORTS FROM COMMISSION AND STAFF.
8
9 A. Presentation on Villagefest. Julianne Hunter, Villagefest Chair, presenting.
10
11 Ms. Hunter presented the schedule for Villagefest to be held August 2-4, 2013, and stated some
12 of the highlights include a parade at 7:00 p.m. on Friday following by a street dance in the St.
13 Anthony Shopping Center as well as a variety of events beginning at 11:00 a.m. on Saturday at
14 Central Park ending with fireworks at 9:45 p.m. She stated a dodge ball event has been
15 tentatively scheduled on Saturday and asked anyone interested in helping to run this event to
16 contact her. She stated the Kiwanis pancake breakfast will be held on Sunday at 8:00 a.m.; in
17 addition, the St. Anthony Community Theater is performing Singin' in the Rain this weekend
18 and the weekend of Villagefest. She expressed thanks for the generous support from Stinson
19 Electric, St. Anthony Mobil, Cub Foods, Tracy Printing, Fitness Crossroad, Annona Gourmet,
20 the St. Anthony Lions, and St. Anthony Kiwanis. She also expressed thanks to the City for use
21 of City land, to the Police Department, Fire Department, and Police Reserves for all their help,
22 and to the Public Works staff for all their work on this event. She stated that Villagefest accepts
23 cash donations as well as items for the silent auction that can be dropped off at City Hall or
24 Annona Gourmet. She added further information is available at www.stanthonyvillagefest.org.
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26 Mayor Faust expressed the City Council's thanks to Ms. Hunter for all her work on Villagefest.
27
28 VI. GENERAL BUSINESS OF COUNCIL.
29
30 A. Presentation on Night to Unite. Sergeant Jon Mangseth, St. Anthony Police Department,
31 presenting.
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33 Police Chief Ohl introduced Sergeant Mangseth.
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35 Sergeant Mangseth stated the Crime Prevention Unit subscribes to a four -pronged approach
36 toward policing that includes arresting offenders, preventing crime, solving problems, and
37 increasing the overall quality of life in the City. He indicated they encourage positive and
38 meaningful contact with residents and frequently meet with the City's block club groups to talk
39 about crime prevention. He stated the department takes pride in its ability to provide training to
40 residents and has developed seminars on topics such as cyber bullying, internet safety, drug and
41 alcohol awareness and education, sexual assault awareness and prevention, and seminars for
42 local seniors regarding scams. He stated the department has been involved in the Minnesota
43 Night to Unite program, formerly called National Night Out, for 29 years and 23 block parties
44 have been scheduled for Night to Unite. He advised the department also runs the Citizens
45 Academy, a nine -week course open to residents age 21 or older that provides an inside look at
46 the day-to-day operations of the Police Department, and the department is in the early stages of
47 developing a Citizens Academy aimed at teens. He stated the entire Police Department is
City Council Regular Meeting Minutes
July 23, 2013
Page 3
1 committed to sending out the crime prevention message and the officers are constantly in the
2 City's neighborhoods getting to know residents and business owners.
3
4 Councilmember Jenson expressed thanks and appreciation to Sergeant Mangseth and the Police
5 Department for all their work in initiating programs that improve the quality of life for everyone.
6
7 B. Resolution 13-056; a Resolution Petitioning Rice Creek Watershed District for a Basic
8 Waters Management Proiect to Address Storm Water Management and Flooding within
9 the Cities of New Brighton and Saint Anthony.Minnesota Todd Hubmer, City
10 Engineer. presenting,
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12 City Engineer Hubmer presented the petition to Rice Creek Watershed District (RCWD) to
13 prepare a basic waters management. project to address storm water management and flooding
14 issues in St. Anthony and New Brighton and explained that following the 2011 storm events, St.
15 Anthony and New Brighton approached RCWD after preparing a feasibility report looking at
16 drainage issues resulting from the storm events and RCWD indicated it currently did not have
17 available funding and that this would require a petition to authorize funding. He explained the
18 City Council is being asked to authorize Phase 1 that includes scoping of the project, review of
19 regulatory issues and potential solutions, and coming back to St. Anthony and New Brighton
20 with a phased approach on implementing projects in the future. He noted the cities of St.
21 Anthony and New Brighton expressed a strong desire for input and participation throughout the
22 process. He stated the cities of St. Anthony and New Brighton also expressed concern about
23 expenses and explained that the State rules governing the petition indicate if no improvements
24 are made as part of the petition then a community is responsible for expenses incurred to date,
25 however, staff feels this risk is minimal because even if one improvement is made as part of this
26 process, those expenses do not revert to cities and staff believes this is the correct method for
27 moving forward to address the flooding issues. He explained that the Ramsey County ditch
28 system is under capacity and does not have the capacity to carry water away from the
29 communities to prevent flood damage and RCWD is the appropriate authority to take charge on
30 this matter. He indicated reports will be provided in the future and representatives from RCWD
31 may be asked to speak to the City Councils as the project moves forward, adding there will be a
32 large public component to make sure residents are kept informed of the project.
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34 Councilmember Stille asked if the City could receive reimbursement for the backflow preventer.
35 He also asked if RCWD has the funding capacity to handle this project.
36
37 City Engineer Hubmer stated the City is not eligible to receive reimbursement for the backflow
38 preventer because any expenses incurred prior to the petition are not refundable to a community.
39 He also stated RCWD has sufficient funding capacity for this project and the petition will allow
40 RCWD to avail itself of a number of financing mechanisms and all financing decisions will be
41 made through a public process.
42
43 Councilmember Jenson asked if WSB & Associates is representing New Brighton. He also
44 asked about the timeline for review of the petition by RCWD.
45
46 City Engineer Hubmer replied that WSB completed the flood damage study for St. Anthony and
47 New Brighton and that report is the basis for the petition. He noted if the system capacity is
City Council Regular Meeting Minutes
July 23, 2013
Page 4
1 increased as a result of this project it will be important to understand the impact of these
2 improvements in areas beyond the limits of the study and RCWD has the means to address these
3 impacts. He advised that a schedule has not yet been put together and it is likely a stakeholder
4 meeting will be scheduled after the petition is submitted to RCWD to discuss next steps.
6 Councilmember Roth requested information about how water flow occurs once it leaves the City.
8 City Engineer Hubmer explained that water leaving Silver Lake flows north and the issue that
9 has caused the majority of problems is Ramsey County Ditch #2 causing water to back up in the
10 City. He stated RCWD will look at the impact of the existing ditch system, as well as Hanson
11 Park, Pike Lake and Long Lake to make sure the system functions properly and that any
12 improvements do not create problems somewhere else. He further explained that one of the
13 policy questions to be discussed by the City Council is what storm event the system should be
14 designed for, i.e., the engineering standards revised the 100 year storm event from a 6" rainfall in
15 24 hours to a 7.5"-7.8" rainfall in 24 hours.
16
17 Mayor Faust indicated that BWSR has adopted these new standards and it would appear that all
18 agencies will be using these new standards in the future, including the watershed districts, and
19 the City will likely adopt the new standards because it is in the best interests of the community.
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21 Motion by Councilmember Roth, seconded by Councilmember Jenson, to approve Resolution
22 13-056; a Resolution Petitioning Rice Creek Watershed District for a Basic Waters Management
23 Project to Address Storm Water Management and Flooding within the Cities of New Brighton
24 and Saint Anthony, Minnesota.
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26 Motion carried unanimouslv.
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28 C. Resolution 13-057; a Resolution Approving the Contract Agreement for Police Services
29 with the City of Falcon Heights for the Year 2014 and Authorizes the Mayor and City
30 Manager to Execute said Agreement. Mark Casey, City Manager, presenting.
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32 City Manager Casey presented the contracts for police services with Falcon Heights and
33 Lauderdale for 2014 and advised these contracts represent a 2.5% increase from 2013. He noted
34 that Falcon Heights and Lauderdale have approved both contracts.
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36 Motion by Councilmember Stille, seconded by Councilmember Jenson, to approve Resolution
37 13-057; a Resolution Approving the Contract Agreement for Police Services with the City of
38 Falcon Heights for the Year 2014 and Authorizes the Mayor and City Manager to Execute said
39 Agreement.
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41 Motion carried unanimously.
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43 D. Resolution 13-058; a Resolution Approving the Contract Agreement for Police Services
44 with the City of Lauderdale for the Year 2014 and Authorizes the Mayor and City
45 Manager to Execute said Agreement. Mark Casev. Citv Manager. presenting.
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City Council Regular Meeting Minutes
July 23, 2013
Page 5
Motion by Councilmember Jenson, seconded by Councilmember Stille, to approve Resolution
13-058; a Resolution Approving the Contract Agreement for Police Services with the City of
Lauderdale for the Year 2014 and Authorizes the Mayor and City Manager to Execute said
Agreement.
Motion carried unanimously.
E. Resolution 13-059; a Resolution Extending the Terms of the Cable Television Franchise
Ordinance and Agreement held by Comcast of Minnesota, Inc.
Councilmember Gray advised that the North Suburban Communications Commission is not
going to be able to complete its negotiations with Comcast so the Communications Commission
and Comcast agreed to extend the franchise agreement until November 22, 2014, and all ten
cities are being asked to approve this extension of their franchise agreements.
Motion by Councilmember Jenson, seconded by Councilmember Stille, to approve Resolution
13-059; a Resolution Extending the Terms of the Cable Television Franchise Ordinance and
Agreement held by Comcast of Minnesota, Inc.
Motion carried unanimously.
VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
City Manager Casey reported that he participated in a Chamber of Commerce business retention
and expansion visit last week at Autumn Woods including a tour of the new Legacy building.
He stated that 50 employees will be added as part of the Legacy building.
Councilmember Stille reported that the City Council and staff attended a workshop yesterday
that included a bus tour of the City. He stated the tour provided an opportunity for the City
Council and staff to brainstorm about what they would like to see in the City, as well as to
discuss current and future street improvement projects, flooding issues, current and future
redevelopment in the City, zoning issues, and other areas in the City to be addressed.
Councilmember Gray — no report.
Councilmember Jenson — no report.
Councilmember Roth — no report.
Mayor Faust — no report.
VIII. COMMUNITY FORUM.
Mayor Faust invited residents to come forward at this time and address the Council on items that
are not on the regular agenda.
Mr. Morgan Southard approached the City Council and stated he is a subcontractor with
Innovative Power Systems and was hired to install solar panels at Mallard Ink. He explained that
City Council Regular Meeting Minutes
July 23, 2013
Page 6
after dropping off his building permit application he received a letter from City Planner Johnson
that indicated the City's Zoning Ordinance does not allow installation of solar panels. He added
that City Planner Johnson's letter also indicated that solar panels are on the City Council's list to
review and consider implementation in the City Code. He stated he has never run into this and
was wondering if the City Council would consider an exclusion or consider deferring to national
zoning for solar panel installation so he can complete installation of the solar panels.
8 Mayor Faust stated the City would not allow an exclusion in this case to allow installation of the
9 solar panels. He further stated that this topic is one of the City Council's priorities and the City
10 Council will be considering implementation of a consistent ordinance that covers the entire City.
11 He added he was sorry that Mr. Southard was not aware of this restriction ahead of time.
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13 Mr. Gary Lee, 2800 Anthony Lane South, appeared before the City Council and stated he is the
14 owner of Mallard Ink and has been in the City for 15 years. He stated the solar panels project is
15 an important project and represented a large outlay of cash of approximately $95,000 for the
16 solar panels and will require another outlay of approximately $100,000. He urged the City
17 Council to find the time to look at this proposal and give it priority.
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19 Mayor Faust assured Mr. Lee that the City Council will address this issue but stated he did not
20 want to mislead him into thinking it would happen right away.
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22 Mr. Ralph Jacobson, Innovative Power Systems, appeared before the City Council and stated he
23 has done many solar installations in the metro area. He stated he appreciated the fact that the
24 City Council is doing its due diligence related to solar and offered to provide some work that has
25 been done recently by Minnesota Solar Challenge project.
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27 City Manager Casey stated the City is aware of the Minnesota Solar Challenge project and the
28 City would avail itself of the resources available from this project.
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30 Mayor Faust indicated the City is committed to sustainability and wants to make sure to have
31 proper controls in place that provide consistency and quality throughout the City.
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33 IX. INFORMATION AND ANNOUNCEMENTS.
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35 Mayor Faust stated he received a call from Larry Juhl indicating there are openings for the
36 Chamber of Commerce golf tournament on August 2, 2013, and encouraged anyone interested in
37 playing in the tournament to contact Mr. Juhl.
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39 X. ADJOURNMENT.
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41 Mayor Faust adjourned the meeting at 8:03 p.m.
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43 Respectfully submitted,
44 Barbara Hughes (TimeSaver Off Site Secretarial, Inc.)
45 -z.,�_,_.. _
46 ATTEST: t o,Gu Mayor
47 City Clerk
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CITY OF ST. ANTHONY
CITY COUNCIL REGULAR MEETING MINUTES
JULY 9, 2013
CALL TO ORDER.
Mayor Faust called the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE.
Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
1,Z1] IJSK[�I�
Present: Mayor Faust; Councilmembers Gray, Jenson, Roth and Stille.
Absent: None.
Also Present: City Manager Mark Casey.
Guest: Planning Commissioner Paul Cincoski.
CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
ITEMS.
I. APPROVAL OF JULY 9, 2013, CITY COUNCIL MEETING AGENDA.
Motion by Councilmember Gray, seconded by Councilmember Jenson, to approve the City
Council Meeting Agenda of July 9, 2013.
Motion carried unanimousiv.
II. PROCLAMATIONS AND RECOGNITIONS - NONE.
III. CONSENT AGENDA.
A. Consider June 25, 2013, Council meeting minutes;
B. Consider licenses and permits;
C. Consider payment of claims;
D. Resolution 13-050: a Resolution Accepting a Grant on behalf of the St. Anthonv Village
Fire Department from the University of Minnesota in the amount of $3,000; and
E. Resolution 13-051; a Resolution Accepting Reimbursement Funds from the Mississippi
Watershed Management Organization (MWMO) for the Capital Project Agreement in the
amount of $13,208.25.
Motion by Councilmember Jenson, seconded by Councilmember Gray, to approve the Consent
Agenda items.
�RII13R[$IAtiDEUSI001E CLIXI�
�R*0) "a &M— ItZ17u I
AND STAFF.
Motion carried unanimously.
City Council Regular Meeting Minutes
July 9, 2013
Page 2
1 A. Resolution 13-052; a Resolution Approving a Variance to Allow an Accessory Structure
2 in the Side Yard and Closer to the Principal Structure than allowed by the Zoning
3 Ordinance on the Property Located at 2909 Silver Lake Court. Paul Cincoski, Planning
4 Commissioner, presenting.
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Planning Commissioner Cincoski explained that the applicant is requesting a variance to allow a
7' x 7' x 8.5' shed in the side yard and closer to the principal structure than allowed by the Code.
He stated the applicant wishes to locate the shed in the side yard to avoid grading on the lake
side of the property and to preserve the view from the lake. He advised the shed would be
located within 2.5' from the eave of the home and the Code requires accessory structures to be at
least 5' from the principal structure. He stated the subject matter of the application is within the
scope of the variance process, the property owner proposes to use the property in a reasonable
manner, and the shed will be used to store lawn and garden equipment. He stated the property
owner has limited space on the southwest side of the home and cannot meet the side yard setback
without encroaching into the required setback from the principal structure. He indicated the
variance will not alter the character of the locality, the shed will be well screened and have
minimal impact to adjacent properties; in addition, economic considerations are not the basis of
the practical difficulties, the variance is consistent with the City's Comprehensive Plan, and the
variance is in harmony with the intent of the Zoning Code. He stated the use of the property as a
single family home will remain, the proposal seeks to improve the property, the proposal will not
negatively impact adequate light or air from reaching the property or adjacent property, the
proposal will have no impact on congestion in the public street, the proposal will not result in
overcrowding of land, and the proposal will not conflict with adjacent land uses.
Motion by Councilmember Stille, seconded by Councilmember Jenson, to approve Resolution
13-052; a Resolution Approving a Variance to Allow an Accessory Structure in the Side Yard
and Closer to the Principal Structure than allowed by the Zoning Ordinance on the Property
Located at 2909 Silver Lake Court.
Motion carried unanimously.
VI. GENERAL BUSINESS OF COUNCIL.
A. Metropolitan Council Presentation. Adam Duininck, Metropolitan Council
Representative District 8, presenting.
Mayor Faust indicated Mr. Duininck was unable to attend and will be rescheduled.
B. Resolution 13-053: a Resolution Authorizing the City _of St. Anthony Village to Submit a
Point Source Implementation Grant Application to the Minnesota Public Facilities
Authority (PFA) and to Authorize City Officials to Execute a Grant Agreement on Behalf
of the City of St. Anthony Village for the Silver Lake Storm Water Treatment System.
Mark Casey, City Manager, presenting.
City Manager Casey stated the City Council received and rejected bids on June 250i for the Silver
Lake storm water treatment project. He indicated that the City Council also took action on June
25`h to authorize the project for rebidding; as a result of the City Council's action on June 250i,
City Council Regular Meeting Minutes
July 9, 2013
Page 3
1 the MPCA grant expired and the MPCA requested that the City reapply for the grant. He stated
2 there is a thirty -day grant period from July 1 -July 31 and priority will be given to projects
3 already designed and ready for bid and staff is confident the City will receive grant funds for the
4 project. He noted the City may withdraw the grant application at any time if the City is not
5 satisfied with the rebidding and added some of the design aspects of the project have been
6 redesigned and a pre-bid meeting will be held July 15`h to clear up any confusion regarding the
7 project.
9 Councilmember Roth expressed concern that the City is doing the work twice on this project and
10 asked how much extra this is going to cost the City.
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12 City Manager Casey advised there would be no additional consulting costs to the City for
13 rebidding the project, as these costs will be paid entirely by the consultant. He agreed to report
14 back to the City Council regarding design costs.
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16 Motion by Councilmember Roth, seconded by Councilmember Gray, to approve Resolution 13-
17 053; a Resolution Authorizing the City of St. Anthony Village to Submit a Point Source
18 Implementation Grant Application to the Minnesota Public Facilities Authority (PFA) and to
19 Authorize City Officials to Execute a Grant Agreement on Behalf of the City of St. Anthony
20 Village for the Silver Lake Storm Water Treatment System.
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22 Motion carried unanimously.
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24 C. 2013 Goals Update. Mark Casey. City Manager, presenting.
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26 City Manager Casey reported that GreenCorps member Nick Voss completed the rain barrel and
27 rainwater gardens workshop on May 30th. He advised that the 2013 street project has started,
28 the City has applied for a grant to upgrade seven pedestrian signals, and the City has been
29 monitoring the last two rain events and the back flow preventer at Mirror Lake is working
30 properly. He reported that the farmers market will be starting on July 22"d and on June 19`h the
31 City invited nine former elected officials to attend the League's centennial celebration. He stated
32 the City has developed a social media policy and created a communication plan that was adopted
33 in May. He stated the City has been awarded a Safe Routes to School grant and the Summer
34 Survival School was expanded and completed in June. He indicated the City has submitted a bid
35 for street sweeping to Lauderdale and staff is currently in discussions with Birchwood about
36 expanding the services currently provided. He stated that staff is in the process of completing
37 the succession planning and is working on potential collaborations with other fire departments.
38 He reported that Officer Jeff Spiess was recently promoted to Sergeant and this promotion will
39 put the City in a good position to make sure staff are well managed.
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41 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
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43 City Manager Casey reported that staff is working with Rice Creek Watershed District and the
44 City of New Brighton on a comprehensive approach to water management and noted that a
45 petition for a watershed project will be presented at a future meeting. He stated the City will be
46 hosting a builder's forum on Tuesday, July 16th, intended to provide an opportunity for builders
47 to give the City feedback on processes and discuss ways to work together more efficiently.
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July 9, 2013
Page 4
Councilmember Roth reported on his attendance at the July 8'h Sister City meeting. He stated the
annual end of year Sister City meeting is scheduled for November 17'h at 7:00 p.m. at City Hall.
He indicated the annual FinnFest event will be held in Minnesota next year on August 8-10.
Councilmember Stille reported he attended the St. Anthony Civic Orchestra concert on July 4'h at
Salo Park.
Councilmember Gray reported he will be attending the North Suburban Communications
Commission meeting on July 11'h and the Commission will be voting on a proposal to extend the
Comcast franchise agreement for one year.
Councilmember Jenson stated the City Council invited former Mayors and City Councilmembers
to attend the annual League conference last month and he received several thank you letters from
the elected officials who attended the conference stating they appreciated being invited.
Mayor Faust reported on his attendance at the following:
• July I" meeting with City Manager Casey and representatives from Columbia Heights
and Fridley where they received the feasibility study for shared services. He advised that
City Manager Casey and the City Managers from Columbia Heights and Fridley will
work together to consider options for shared services, training opportunities, and/or
purchasing collaboratively and further information will be presented at a future meeting.
• July 8'h Regional Council of Mayors meeting with a presentation by the Urban Land
Institute (ULI). He explained that ULI is working with Greater MSP on efforts to
promote this region to the rest of the country. He stated the City has strongly encouraged
the development of a resilient infrastructure including electrical grids and responding to
natural disasters. He also discussed the July 8'h Star Tribune article about the Regional
Indicators Initiative (RII).
• July 9'h MWMO Board meeting. He stated the Board adopted an amendment to the water
program from the Board of Water and Soil Resources (BWSR).
32 VIII. COMMUNITY FORUM.
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X.
Mayor Faust invited residents to come forward at this time and address the Council on items that
are not on the regular agenda. Hearing none, Mayor Faust moved forward with the agenda.
INFORMATION AND ANNOUNCEMENTS - NONE.
ADJOURNMENT.
Mayor Faust adjourned the meeting at 7:30 p.m.
Respectfully submitted,
Barbara Hughes (TimeSaver Off Site Secretarial, Inc.)
ATTEST:
City Clerk
<J
Mayor
4
CITY OF ST. ANTHONY
CITY COUNCIL REGULAR MEETING MINUTES
JUNE 25, 2013
101M M 111X1 ; 1 DI R
Mayor Faust called the meeting to order at 7:00 p.m.
9 PLEDGE OF ALLEGIANCE.
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11 Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
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13 ROLL CALL.
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15 Present: Mayor Faust; Councilmembers Gray, Jenson, Roth and Stille.
16 Absent: None.
17 Also Present: City Manager Mark Casey, Director of Public Works Jay Hartman, City Engineer
18 Todd Hubmer, and Finance Director Shelly Rueckert.
19 Guests: Commissioner Dan Freeman (Three Rivers Park District) and Peggy Moeller, CPA
20 (HLB Tautges Redpath. Ltd.).
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22 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
23 ITEMS.
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25 1. APPROVAL OF JUNE 25, 2013, CITY COUNCIL MEETING AGENDA.
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27 Motion by Councilmember Gray, seconded by Councilmember Jenson, to approve the City
28 Council Meeting Agenda of June 25, 2013.
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30 Motion carried unanimously.
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32 11. PROCLAMATIONS AND RECOGNITIONS.
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34 A. Recognition of Service for Nick Voss, GreenCorp Member. Jay Hartman, Director of
35 Public Works, presenting.
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37 Mayor Faust requested an update regarding the June 21 stone event.
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39 Director of Public Works Hartman stated there was widespread loss of power throughout the
40 City including the City's facilities following the June 21 s` storm. He advised the City has begun
41 cleanup and curbside pickup throughout the City and curbside pickup will be available through
42 Monday, July 0. He encouraged residents to call or visit the City's website for further
43 information. He added the City has a list of licensed contractors for tree removal and/or tree
44 trimming that is available at City Hall. He commended the Police, Fire, and Public Works
45 Departments for their quick response and stated the departments worked well together to
46 mitigate hazards immediately after the storm.
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48 Mayor Faust asked if the streets would be swept again following the curbside pickup.
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City Council Regular Meeting Minutes
June 25, 2013
Page 2
1 Director of Public Works Hartman replied in the affirmative stating that after the debris is picked
2 up the City will come through with the street sweeper to clean up residual debris. He asked
3 residents to keep branches on the back of the curb and stated that any branches will not be on the
4 grass long enough to kill the grass.
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Director of Public Works Hartman advised that Mr. Nick Voss has been with the City for ten
months as a GreenCorps member through the MPCA. He stated that Mr. Voss completed a
number of projects, including increased recycling efforts within the City offices, the School
District, and apartment buildings within the City, a rain garden project at St. Charles Borromeo
School, a pet waste education campaign, and assisting with the ongoing carp removal project at
Silver Lake. He stated that Mr. Voss will be attending the University of Wisconsin Stevens
Point in a graduate program in environmental education and his long-term goal is a career
working for the DNR or MPCA. He expressed appreciation to Mr. Voss for his hard work and
wished him the best in the future.
Councilmember Stille recited the recognition proclamation and Mayor Faust presented a
recognition plaque to Mr. Voss.
Mayor Faust expressed the City Council's thanks and appreciation to Mr. Voss.
III. CONSENT AGENDA.
A. Consider June 11, 2013, Council meeting minutes;
B. Consider licenses and permits, and
C. Consider payment of claims.
Motion by Councilmember Jenson, seconded by Councilmember Gray, to approve the Consent
Agenda items.
Motion carried unanimously.
IV. PUBLIC HEARING - NONE.
V. REPORTS FROM COMMISSION AND STAFF - NONE.
VI. GENERAL BUSINESS OF COUNCIL.
A. Three Rivers Park Presentation. Dan Freeman, Three Rivers Park District 3
Commissioner, presenting,
Mayor Faust introduced Mr. Dan Freeman, Three Rivers Park District Commissioner.
Commissioner Freeman thanked the City Council for the opportunity to speak and stated Three
Rivers Park District enjoys a good working relationship with the City. He stated that Three
Rivers Park District's mission is to promote environmental stewardship through recreation and
education in a natural resources based park system that consists of 22 parks with 27,000 acres.
He explained that Three Rivers Park District consists of park reserves requiring 80% to remain
untouched and 20% to be used for recreation and education. He discussed ongoing project
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City Council Regular Meeting Minutes
June 25, 2013
Page 3
improvements in several of the park reserves and stated Kingswood Park in Minnetrista is a new
park reserve that has the cleanest lake in Hennepin County, adding they hope to develop a water
study area as well as provide key access for bike trails. He discussed the activities available at
the regional parks, noting that many of these parks have nature centers that provide educational
opportunities. He indicated that Three Rivers Park District has 16 regional trails with 125 miles
of trails and stated the regional trails had over 3.5 million visitors in 2011 and they continue to
work to fill gaps in the regional trails as funding and land becomes available and to look for
opportunities to improve trail safety. He advised that Silverwood Park serves as a regional
center for the arts and the environment, devoted to the integration of artistic creation,
appreciation, and natural resources, adding that Silverwood Park ranks in the top ten within the
Three Rivers Park District. He stated the median age range of visitors to Silverwood Park is 45-
59 and 99% of visitors surveyed reported they were satisfied or very satisfied with Silverwood
Park. He stated that Three Rivers Park District has experienced an annual growth rate of 10%
and staff remains cognizant of changing interests, e.g., fat tire biking, and recognizes the need for
innovative partnerships and sustainable financing to make improvements and maintain the park
system. He advised that Three Rivers Park District continues to look for new models and
partnerships reaching underserved areas and ways to reach out to disabled citizens and disabled
veterans to provide better access to the park system. He stated they are open to suggestions and
encouraged residents to contact him with any questions or suggestions.
Mayor Faust stated he recently received compliments from the Mayor of Apple Valley about
Silverwood Park and commended Commissioner Freeman and Mr. Moffatt for their efforts at
Silverwood Park and throughout the park system.
B. Resolution 13-047; a Resolution Rejecting All Bids for the Silver Lake Storm Water
Treatment System. Todd Hubmer, WSB & Associates, presenting.
City Engineer Hubmer advised the City recently opened the bids for the Silver Lake storm water
improvement project and the bids came in $430,000 more than the engineer's estimate of
$392,000. He stated they met with the contractors to discuss the bids and to discuss some
misunderstandings about how the project would be constructed and indicated there were some
assumptions made by suppliers about equipment that were different than what was quoted to
staff and a pre-bid meeting with contractors to describe the project will be held in July. He
added that the contractors agreed that the project can be built for much less cost and less risk and
staff is requesting these bids be rejected and authorizing the project to be rebid.
Councilmember Gray asked if the engineer's opinion regarding project cost has been changed
based on the feedback from the contractors. He also requested further information about the
MPCA grant.
City Engineer Hubmer explained that some technological components can be eliminated from
the project, i.e., some of the mechanical pieces were quoted at $120,000 instead of the earlier
estimate of $20,000 and there was apparently some inexperience or misunderstanding on the part
of the supplier. He added the City only received four bids for the project and staff feels it can get
more bids based on the revised project plans. He stated the City will need to submit another
grant application to the MPCA by the end of July and the project will be considered for
refunding in August. He advised there is no guarantee there will be MPCA money available,
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City Council Regular Meeting Minutes
June 25, 2013
Page 4
however, based on conversations with the MPCA, staff believes this project would likely get
funded as a high priority.
Councilmember Gray asked why it took so long to open the bids after receiving the MPCA grant
in August.
City Engineer Hubmer explained the City was still in negotiations with Rice Creek Watershed
District last fall regarding the plan to develop regional systems for meeting the City's road
reconstruction requirements and to make sure the City received credit for this project.
Councilmember Jenson asked if the City has previously had to rebid a project.
City Engineer Hubmer replied in the affirmative and stated the building in Silver Point Park was
rejected and went out for rebid. He added that the revised Silver Lake storm water project plans
will eliminate approximately $100,000 in shoring costs; in addition, there was some
misunderstanding in the bids related to dewatering of the ponds.
Motion by Councilmember Roth, seconded by Councilmember Stille, to approve Resolution 13-
047; a Resolution Rejecting All Bids for the Silver Lake Storm Water Treatment System.
Motion carried unanimously.
C. Resolution 13-048• a Resolution Authorizing the Advertisement and Re -Bid of the Silver
Lake Storm Water Treatment System. Todd Hubmer, WSB & Associates, presenting,
Motion by Councilmember Roth, seconded by Councilmember Gray, to approve Resolution 13-
048; a Resolution Authorizing the Advertisement and Re -Bid of the Silver Lake Storm Water
Treatment System.
Motion carried unanimously.
D. Resolution 13-049, Ordering Preparation of Feasibility Report for the 2014 Street and
Utility Improvement. Todd Hubmer, WSB & Associates, presenting.
City Engineer Hubmer explained that the proposed 2014 street and utility improvements consist
of Edgemere Avenue from Penrod Lane to Chelmsford Lane, Wendhurst Avenue from Penrod
Lane to Chelmsford Lane, Penrod Lane from 37`h Avenue to Skycroft Drive, Chelmsford Lane
from 37`h Avenue to Maplewood Drive, 36`h Avenue from Silver Lake Road to Highcrest Road,
and Skycroft Drive from Penrod Lane to Maplewood Drive. He advised the project is a three-
year segment of the street reconstruction project based on staffs review of anticipated issues
over the next couple of years related to financing and bond rates. He stated that
recommendations will be presented to the City Council regarding financing and noted that in
order to evaluate those options they need to be included in the feasibility report for the 429
process. He reviewed the project schedule and advised that three public information meetings
would be held and construction would begin in May 2014 with substantial completion in October
2014 and final completion in June 2015.
City Council Regular Meeting Minutes
June 25, 2013
Page 5
1 Mayor Faust noted this is the first time the City has proposed doing a three-year segment and
2 requested further information about the public information meetings and notification to residents.
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4 City Manager Casey advised that staff needs to run the numbers as part of its internal feasibility
5 analysis to make sure the City wants to undertake a project this large.
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7 City Engineer Hubmer advised the City will come back to homeowners once consensus is
8 reached on the scope of the project and will engage the public once the City Council makes a
9 decision that this is the correct financial move to make. He added that an additional meeting
10 with the City Council would be scheduled to discuss whether to proceed with plans and
11 specifications.
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13 Councilmember Roth requested information about where residents will park their cars during
14 construction.
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16 City Engineer Hubmer advised the project will include construction phasing plans so that no two
17 adjacent streets are under construction at the same time and the City will make sure residents
18 have a drivable road surface. He added they would also make sure the phasing plans do not have
19 contractors hauling in material over newly constructed roads and stated the City can assess
20 penalties to contractors for damage or wear and tear to newly constructed roads.
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22 Councilmember Stille felt this project could provide opportunities for the City to take advantage
23 of low interest rates and could also eliminate some fixed costs and setup costs.
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25 City Engineer Hubmer indicated that staff reviewed trends in the bond market and infrastructure
26 improvement costs and stated staff is seeing more competition in the marketplace and rising
27 prices due to increases in private development that are competing with these types of projects.
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29 Motion by Councilmember Roth, seconded by Councilmember Jenson, to approve Resolution
30 13-049; a Resolution Ordering Preparation of Feasibility Report for the 2014 Street and Utility
31 Improvements.
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33 Motion carried unanimously.
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35 City Engineer Hubmer reported that the 2012 street improvement project was completed last
36 week with the final lift of asphalt. He stated the 2013 water main project has been delayed due
37 to muddy conditions. He stated that a meeting was held with residents regarding the regional
38 storm water treatment system at the south end of St. Anthony Village and staff will be taking
39 comments on what people want for the grass area. He advised the City received a significant
40 amount of rain in less than 15 minutes during the June 21" storm event and the City saw some
41 dramatic changes in water flow with one site going from five cubic feet per second to 185 cubic
42 feet per second in less than eight minutes. He added that staff will continue to work with
43 residents on any flooding issues.
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45 Councilmember Roth requested information about trees that have died as part of the
46 reconstruction project.
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City Council Regular Meeting Minutes
June 25, 2013
Page 6
1 City Engineer Hubmer stated there is a two-year warranty on trees and replacement trees will be
2 planted this fall. He added that information regarding replacement trees was included in a
3 newsletter to residents.
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5 Mayor Faust requested an update regarding measures taken last summer at Mirror Lake.
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7 City Engineer Hubmer stated that staff has been working with Rice Creek Watershed District and
8 the City of New Brighton on a petition to Rice Creek Watershed District requesting an
9 evaluation of flood proofing options and this item will be presented to the City Council in July.
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11 E. 2012 Audit Presentation. Peggy Moeller, HLB Taut eg s Redpath, presenting.
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13 Ms. Moeller presented the 2012 audit results, including the Comprehensive Annual Financial
14 Report (CAFR), State Legal Compliance Report, Report on Internal Controls, Audit
15 Management Report, and Communication with Those Charged with Governance. She pointed
16 out the financial statements are the responsibility of management and the role of the auditor is to
17 report on the fair presentation of the financial statements. She stated the City once again
18 received a clean or unmodified opinion during the 2012 audit. She advised the State Legal
19 Compliance Report is required by statute and includes testing based on a checklist of seven
20 categories and no findings were issued this year. She stated the auditors do not audit internal
21 controls but are considered as a basis for designing the audit procedures and three findings were
22 noted in the Report on Internal Controls. She stated the Management Letter shows the General
23 Fund balance increased $272,500 in 2012 and the total fund balance of $1,975,337 consists of
24 $68,481 in non -spendable funds and $1,906,856 in unassigned funds. She advised the City has a
25 minimum fund balance policy of 30-35% and the City's fund balance at December 31, 2012, was
26 40.75%. She noted the City has four funds with a negative fund balance and these funds are
27 currently borrowing from other funds, noting the Internal Service Fund holds a long-term
28 liability that the City likely would not have to pay all at once. She reviewed the Water and
29 Sewer Enterprise Fund stating that water operations had 2012 net operating income of $88,626
30 and sewer operations had a loss in 2012 of $130,758. She also reviewed the Liquor Fund stating
31 that 2012 net income before transfers was $529,273 and the City's operating expenses compare
32 favorably to similar liquor operations. She indicated the HRA Fund ending balance was
33 $1,149,187. She advised there were no difficulties encountered in performing the audit and there
34 were no disagreements with management.
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36 Councilmember Stille requested further information regarding the audit findings.
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38 Ms. Moeller stated the finding regarding delegation of duties is a result of the small number of
39 City staff and cannot be eliminated. She stated the other findings related to audit adjustments are
40 typically the most common finding given by auditors because government accounting is so
41 complex. She stated the third finding was a software issue with the finance department
42 conversion that has been resolved following City staff's notification to the vendor.
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44 Councilmember Gray expressed concern regarding the software issue and stated this represented
45 a significant amount of money that was not brought to the City's attention by the vendor.
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City Council Regular Meeting Minutes
June 25, 2013
Page 7
Motion by Councilmember Stille, seconded by Councilmember Roth, to accept the 2012 audit
report as presented.
Motion carried unanimously.
F. 2012 Finance Department Annual Report. Shelly Rueckert, Finance Director, presenting.
8 Finance Director Rueckert presented the 2012 Finance Department annual report and reviewed
9 the responsibilities of the Finance Department. She stated a significant portion of the City's levy
10 is made up of the General Fund that increased by $272,500 in 2012; in addition, the City
11 refunded three bond issues in April 2012 resulting in savings of $631,262 and another bond issue
12 was refunded in December 2012 resulting in savings of $217,167, adding these savings will
13 impact future levies and future water and sewer rates. She discussed 2012 Finance Department
14 activities including software upgrades to a new financial management system and advised the
15 Finance Department began providing accounting services to MWMO and the City of Birchwood
16 Village. She stated the City received grants totaling $172,746 in 2012 and since 1999 the City
17 has received approximately $16 million in grants, which equates to $1,942.88 per resident.
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19 Councilmember Gray applauded Finance Director Rueckert for everything she has accomplished
20 in a short period of time. He stated he was very impressed with the outstanding changes made in
21 the Finance Department and thanked Finance Director Rueckert and her staff for their efforts.
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23 Councilmember Stille stated he appreciated Finance Director Rueckert's efforts to improve the
24 Finance Department and thanked her and her staff for their hard work.
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26 Councilmember Roth commended the Finance Department staff for their efforts during the
27 transition and applauded their willingness to take on a new way of doing business.
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29 Mayor Faust expressed the City Council's appreciation to the Finance Department staff for their
30 efforts.
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32 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
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34 City Manager Casey announced the City was recently awarded the League's City of Excellence
35 Award. He also thanked the Public Works, Police, and Fire Departments for the great job they
36 did after last weekend's stone.
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38 Councilmember Jenson reported on his attendance at the League's annual conference held on
39 June 19-21.
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41 Councilmember Roth reported on his attendance at the League's annual conference. He also
42 reported on his attendance at the June 24h concert performed by an orchestra from Finland. He
43 commended the Police, Fire, and Public Works Departments for working together during last
44 weekend's storm and stated the City is fortunate to have so many dedicated employees.
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46 Councilmember Stille reported on his attendance at the League's annual conference.
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City Council Regular Meeting Minutes
June 25, 2013
Page 8
Councilmember Gray reported on his attendance at the League's annual conference. He also
thanked all the City employees for their efforts during last weekend's storm.
Mayor Faust reported on his attendance at the League's annual conference.
VIII. COMMUNITY FORUM.
Mayor Faust invited residents to come forward at this time and address the Council on items that
are not on the regular agenda.
Mr. Rob Franks, 3609 Belden Drive NE, appeared before the City Council on behalf of himself
and his neighbors to express concern regarding traffic on their street. He stated that 37`h and
Silver Lake Road is a busy intersection and their street has been besieged with traffic from
people trying to avoid the traffic light at 370' and Silver Lake Road. He stated he has observed
constant traffic with drivers barely stopping at the stop sign and driving too fast. He stated that
residents filled out a petition with 13 of 16 residents signing the petition complaining about the
traffic. He stated they know they did not buy homes on a cul-de-sac and they teach their kids to
stay out of the street but there is a lot of non-residential traffic on their street that is becoming a
serious issue. He requested that the City Council consider signage, a portable speed limit sign,
or speed bumps, adding they do not think a sign would help because they already have a "no
through traffic" sign.
Mayor Faust advised that City staff will look into the concerns raised by Mr. Franks.
IX. INFORMATION AND ANNOUNCEMENTS.
Mayor Faust stated the latest edition of Village Notes was recently published.
Councilmember Roth stated the St. Anthony Orchestra will be holding a concert on Thursday,
July 4`h, at Salo Park and further information regarding the concert will be posted on the website.
Mayor Faust stated the City is doing all it can to make sure that residents do not experience
another power outage similar to last weekend and expressed frustration that a significant portion
of the electrical grid went down after the storm. He felt there ought to be some mitigating
factors, adding he was particularly concerned about power outages during the winter months, and
the electrical delivery system needs to be upgraded to make sure it is reliable.
38 X. ADJOURNMENT.
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40 Mayor Faust adjourned the meeting at 8:43 p.m.
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42 Respectfully submitted,
43 Barbara Hughes (TimeSaver Off Site Secretarial, Inc)
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46 ATTEST:
47 City Clerk
Mayor
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CITY OF ST. ANTHONY
CITY COUNCIL REGULAR MEETING MINUTES
JUNE 11, 2013
CALL TO ORDER.
Mayor Faust called the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE.
Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
I_IM11 N Moray"
Present: Mayor Faust; Councilmembers Gray, Jenson, Roth and Stille.
Absent: None.
Also Present: City Manager Mark Casey and Fire Chief John Malenick.
Guest: Eric Waage (Hennepin County Emergency Management Director).
CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
ITEMS.
I. APPROVAL OF JUNE 11, 2013, CITY COUNCIL MEETING AGENDA.
Motion by Councilmember Gray, seconded by Councilmember Jenson, to approve the City
Council Meeting Agenda of June 11, 2013.
Motion carried unanimously.
I1. PROCLAMATIONS AND RECOGNITIONS - NONE.
III. CONSENT AGENDA.
A. Consider May 28, 2013, Council meeting minutes;
B. Consider licenses and permits;
C. Consider payment of claims;
D. Consider Resolution 13-044: a Resolution Confirmin¢ the Extension of Limited Clean
Up and Property Damage Protection for Sewer Back -Ups and Water Main Breaks for
Sewer and Water Customers: and
E. Consider Resolution 13-045; a Resolution Regarding Renewal of Municipal Insurance
Coverage and the Waiver of Tort Liability Limits for the League of Minnesota Cities
Insurance Trust.
Motion by Councilmember Jenson, seconded by Councilmember Gray, to approve the Consent
Agenda items.
IV. PUBLIC HEARING - NONE.
Motion carried unanimously.
City Council Regular Meeting Minutes
June 11, 2013
Page 2
V. REPORTS FROM COMMISSION AND STAFF - NONE.
VI. GENERAL BUSINESS OF COUNCIL.
5 A. Resolution 13-046; a Resolution Approviniz a Request to Keen Three (3) Female
6 Chickens in an R-1 Zoning District at 2617 — 32" Avenue NE. Mark Casey City
7 Manager, presenting.
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9 City Manager Casey explained that a resident wishes to keep three female chickens in their yard
10 and introduced Mr. Paul Quijada.
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12 Mr. Quijada appeared before the City Council and stated he and his family want to house three
13 female hens in their back yard as a hobby. He stated their neighbor's daughters have expressed a
14 desire to help and learn how to raise chickens.
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16 Councilmember Stille asked if he intends to buy chicks or fully grown hens. He stated when you
17 buy chicks, the sex is not known until the chicks mature and he urged Mr. Quijada to make sure
18 they do not purchase a rooster.
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20 Mr. Quijada replied they will buy two-week old chicks and they are unsure about the breed but
21 the hens will be on the smaller side. He stated if it turns out they have a rooster they will
22 immediately remove it from the property.
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24 Councilmember Gray asked if the neighbors are aware of his plans.
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26 Mr. Quijada stated he has received verbal consent from his neighbors adding one of his
27 neighbors has a dog and will put up a privacy fence so the dog does not bark at the chickens and
28 disturb the neighbors.
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30 Motion by Councilmember Roth, seconded by Councilmember Gray, to approve Resolution 13-
31 046; a Resolution to Approve a Request to Keep Three (3) Female Chickens in an R-1 Zoning
32 District at 2617 — 32"d Avenue NE.
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34 Motion carried unanimously.
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36 B. Hennepin County Emergency Management Presentation. Fire Chief John Malenick and
37 Eric Waage, Hennepin County Emergency Management Director, presenting,
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39 Fire Chief Malenick advised that most emergencies in the City are handled in-house by the
40 Police, Fire, and Public Works Departments but when the City needs additional assistance it
41 relies on Hennepin County's Emergency Management Division. He then introduced Hennepin
42 County Emergency Management Director Eric Waage.
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44 Mr. Waage thanked the City Council for the invitation to speak and stated the County enjoys a
45 great partnership with Fire Chief Malenick and the City. He provided an overview of the
46 systems used to track and recover from disasters in Hennepin County and explained that
47 Hennepin County Emergency Management helps coordinate and integrate resources, makes
City Council Regular Meeting Minutes
June 11, 2013
Page 3
1 preparations before disasters, and provides analysis of impending disasters; in addition,
2 Emergency Management provides recovery assistance, e.g., the north Minneapolis tornado and
3 the recent Oklahoma tornado. He advised that Emergency Management is involved in situational
4 awareness, e.g., potential wind situations, and provides messaging to other agencies to prepare
5 their teams for potential threats. He indicated that Emergency Management has a watch leader
6 program where the watch leader is the primary point of contact for agencies and is responsible
7 for checking in with agencies that track and forecast emergencies, whether natural disasters,
8 industrial hazards, or adversarial threats. He stated the County is in the process of placing
9 weather stations throughout the west metro intended to provide early warning to take appropriate
10 action, adding there is a wind threshold for sirens of 70 mph and the County's weather stations
11 help disprove or prove that threshold and reduce unnecessary sirens. He explained that
12 Emergency Management has begun a partnership with Clear Channel to provide signage to alert
13 drivers to threatening weather conditions and Clear Channel has agreed to preempt their
14 advertising to provide tornado messaging in areas under threat. He stated the County also has six
15 signs along the 494 corridor that will be used for this purpose and are intended to complement
16 the outdoor warning sirens. He discussed Emergency Management's response recovery efforts
17 in assisting incident commanders and providing assistance in prioritizing and allocating needed
18 resources. He stated the Medina Emergency Operations Center was recently upgraded with new
19 technology that provides an important platform for coordinating multi agency and multi
20 jurisdictional responses.
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22 Councilmember Roth asked where Minnesota stands in terms of preparedness compared to the
23 rest of the country.
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25 Mr. Waage stated there is currently no data that ranks the states and indicated Minnesota
26 received a lot of positive feedback after the 35W bridge collapse and this incident is used as an
27 example nationally of how responders can work together. He added the State receives a number
28 of requests from other states for assistance and provided crews in response to Hurricane Sandy
29 after being requested specifically by Massachusetts and New York to assist in their efforts.
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31 Councilmember Stille asked if there is technology available that can pinpoint where events will
32 occur and alert people on their cell phones.
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34 Mr. Waage replied there is a program through the National Weather Service called Wireless
35 Emergency Alerts (WEA) that provides these types of targeted alerts based on the nearest cell
36 phone tower. He stated most newer smartphones have this capability and the top four cell phone
37 providers can provide this capability.
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39 Mayor Faust thanked Mr. Waage for his presentation and thanked him for his past military
40 service and his service to Hennepin County.
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42 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
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44 City Manager Casey reported the City will be participating with the Chamber of Commerce on a
45 Business Retention and Expansion Program, an outreach program to meet with local businesses.
46 He advised he recently met with representatives from Industrial Custom Products, an award -
47 winning manufacturer with forty full-time employees. He extended his thanks to them for the
City Council Regular Meeting Minutes
June 11, 2013
Page 4
visit and thanked them for being an important part of the community. He congratulated the
City's liquor stores on being awarded 2012 best wine selection and 2012 best beer selection by
Lillie Suburban Newspapers.
Councilmember Gray reported on his attendance at the June 10th joint meeting with the Parks
Commission.
8 Councilmember Jenson reported on his attendance at the June 10`h joint meeting with the Parks
9 Commission. He also reported on his attendance at the June 3rd City Council work session.
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11 Councilmember Roth reported on his attendance at the June 10th joint meeting with the Parks
12 Commission. He also reported on his attendance at the June 3`d City Council work session.
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14 Councilmember Stille reported on his attendance at the June 10`h joint meeting with the Parks
15 Commission and stated the City Council provided a synopsis of the 2013 goals and action steps.
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17 Mayor Faust reported on his attendance at a May 291h meeting with Three Rivers Park District
18 Commissioner Dan Freeman and stated that Commissioner Freeman will be presenting to the
19 City Council in the near future. He also reported on his attendance at the June 3`d City Council
20 work session.
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22 VIII. COMMUNITY FORUM.
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24 Mayor Faust invited residents to come forward at this time and address the Council on items that
25 are not on the regular agenda. Hearing none, Mayor Faust moved forward with the agenda.
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27 IX. INFORMATION AND ANNOUNCEMENTS.
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29 Councilmember Roth announced that a brass and wind band from Finland will be performing at
30 Salo Park on Monday, June 24`h, at 7:00 p.m. He stated the concert will be held at the
31 community center in the event of bad weather and information is on the City's website.
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33 Councilmember Stille announced that the St. Anthony Orchestra is holding a pops concert on
34 Thursday, July 4`h, at 7:00 p.m. at Salo Park. He stated the concert will be held at the community
35 center in the event of bad weather.
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37 X. ADJOURNMENT.
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39 Mayor Faust adjourned the meeting at 7:39 p.m.
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41 Respectfully submitted,
42 Barbara Hughes (TimeSaver Off Site Secretarial, In
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45 ATTEST:
46 City Clerk
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CITY OF ST. ANTHONY
CITY COUNCIL REGULAR MEETING MINUTES
MAY 28, 2013
CALL TO ORDER.
Mayor Faust called the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE.
Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
ROLL CALL.
Present: Mayor Faust; Councilmembers Gray, Jenson, and Stille.
Absent: Councilmember Roth
Also Present: City Manager Mark Casey and Fire Chief John Malenick,
Guests: Jon Sitzmann, CenterPoint Energy, and Stacie Kvilvang (Ehlers & Associates
CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
ITEMS.
I. APPROVAL OF MAY 28, 2013 CITY COUNCIL MEETING AGENDA.
Motion by Councilmember Gray, seconded by Councilmember Jenson, to approve the City
Council Meeting Agenda of May 28, 2013.
Motion carried unanimously
II. PROCLAMATIONS AND RECOGNITIONS — NONE.
A. Presentation of a "Community Partnership Grant" from CenterPoint Energy for the St.
Anthony Fire Department. John Malenick, Fire Chief, and Jon Sitzmann, CenterPoint
Energy are presenting,
Fire Chief Malenick thanked CenterPoint Energy for the grant of $1,300. This grant will allow
them to replace parts in the gas meters and other equipment repairs and also purchase LED
flashlights. He also thanked Joe Basara in the Fire Department for his work in obtaining this
grant.
Mr. John Sitzmann, CenterPoint Energy, stated the grant program reached $1 M this year. Over
the past years, more than 560 projects have been supported with grant monies.
Mayor Faust noted Mr. Sitzmann is a resident of the City and he thanked CenterPoint for this
grant.
III. CONSENT AGENDA.
City Council Regular Meeting Minutes
May 28, 2013
Page 2
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A. Consider May 14, 2013, Council meeting minutes;
B. Consider licenses and permits;
C. Consider payment of claims;
D. Resolution 13-041; Approving the Memorandum of Understanding with the St Anthony -
New Brighton School District #282 for the 2013 General Election; and
E. Resolution 13-042; Accepting a Community Partnership Grant from CenterPoint Energy
for the St. Anthony Fire Department.
Motion by Councilmember Jenson, seconded by Councilmember Gray, to approve the Consent
Agenda items.
Motion carried unanimously.
PUBLIC HEARING
A. Resolution 13-043; Giving Preliminary Approval to the Issuance of Multifamily Housing
Revenue Bond Pursuant to Minnesota Statutes, Chapters 462A and 462C on Behalf of
St. Anthony Leased Housing Associates II Limited Partnership Stacie Kvilvang Ehlers
& Associates is presenting,
Mayor Faust opened the public hearing at 7:06 p.m.
Ms. Stacie Kvilvang, Ehlers & Associates, reviewed the City has received a request from St.
Anthony Leased Housing Associates II Limited Partnership (the `Borrower") that the City issue
revenue bonds under Minnesota Statutes, Chapter 462C. The proceeds will be loaned by the
City to Borrower and used to finance a senior rental housing development containing
approximately 170 units as part of the Silver Lake Village Redevelopment. The Borrower is a
single purpose entity limited partnership formed by Dominium Development in connection with
the proposed development.
The bonds are proposed to be issued in one or more series in the aggregate principal amount of
up to $18,750,000. The debt service on the bonds will be payable solely from payments to be
made by the Borrower and the City will have no liability with respect to payment on the bonds.
The City will have limited liability with respect to how the proceeds are spent, timing of
expenditures and arbitrage calculations and reporting. Since arbitrage calculations were not
completed by the borrower on their prior conduit bonds for another project. Ehlers was required
to complete them for audit purposes. We recommend that the City require that the Borrower
retain the City's financial advisory firm to complete the arbitrage calculations for the bonds as
needed to assure they are completed and to lessen any liability for the City with regards to the
bonds, if they are ever audited by the IRS.
The Borrower will pay all City expenses with respect to the bonds (legal and financial advisor),
and upon issuance of the bonds will pay the City a fee equal to I% of the principal amount of the
bonds in accordance with the City's policy for issuance of revenue bonds. Based upon the
proposed amount, this fee would be approximately $187,500. These funds would be unrestricted
City Council Regular Meeting Minutes
May 28, 2013
Page 3
1 and can be utilized by the City for any purposes. The Council should have a discussion on the
2 appropriate use for these funds at a work session to provide staff with direction accordingly.
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4 It was noted that representatives of the Borrower were in attendance at the May 28th City Council
5 meeting to respond to questions concerning the proposed bonds. To proceed with the proposed
6 bond issue following the public hearing, the Council should adopt the attached resolution
7 approving the issuance of the bonds and approving the housing program for the proposed
8 development and its financing prepared in accordance with Minnesota Statutes, Chapter 462C.
10 Mayor Faust invited anyone wishing to address the Council during the public hearing to come
11 forward.
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13 There being no additional public input, Mayor Faust closed the public hearing at 7:09 p.m.
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15 Councilmember Stille asked for a comparison to the Landings Project. Ms. Kvilvang explained
16 the details of the Landings Project. Councilmember Stille noted the reason this is being done is
17 because it is a no risk project for the City and there is an affordability component for the
18 residents. The City also receives the $187,500 fee.
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20 Councilmember Jenson asked if the 1% fee is an adequate amount. Ms. Kvilvang answered in
21 the affirmative.
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23 Motion by Councilmember Stille, seconded by Councilmember Jenson, to approve Resolution
24 13-043; Giving Preliminary Approval to the Issuance of Multifamily Housing Revenue Bond
25 Pursuant to Minnesota Statutes, Chapters 462A and 462C, on Behalf of St. Anthony Leased
26 Housing Associates II, Limited Partnership.
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28 Motion carried unanimously.
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30 V. REPORTS FROM COMMISSION AND STAFF
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32 No reports
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34 VI. GENERAL BUSINESS OF COUNCIL.
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36 A. Green Coro Update Nick Voss Green Coro Member is presenting_
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38 Mr. Nick Voss, Green Corp Member, presented a MN GreenCorps Update for January — May,
39 2013. He noted this will be his last presentation and indicated he feels he has become a member
40 of the community through his work in St. Anthony. He reviewed:
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42 Waste/Recycling
43 School Recycling
44 St. Anthony City Hall Waste/Recycling Study
45 Diamond Eight Terrace Signage
46 Kenzington Signage
City Council Regular Meeting Minutes
May 28, 2013
Page 4
1 Stormwater
2 Raingarden/Shoreline Restoration — April 17th
3 Rainbanel Workshop — May 30th
4 Carp Removal
5 Pet Waste Campaign: The "Doo-doo Crew"
6 Clean-up Day: May 4`"
7 City Clean-up Day Cover Flier
8 Summary — Tangible Results
9 Challenges
10 Goals
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12 Mr. Voss thanked those in the schools who he had the pleasure to meet and partner with. Mr.
13 Voss stated information has been placed on the City's website regarding the efforts. He noted he
14 collaborated with 30+ entities on the projects and complimented the City on its sustainability
15 efforts.
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17 Councilmember Gray thanked Mr. Voss for his creativity and energy.
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19 Councilmember Jenson commended Mr. Voss on the number of activities planned and noted he
20 had exceeded expectations.
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22 Mr. Voss stated he will be pursuing a graduate degree at UW -Steven's Point in Environmental
23 Education.
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25 Councilmember Stille thanked Mr. Voss for his efforts and his ability to wrap his arms around
26 the whole sustainability concept.
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28 On behalf of the residents of St. Anthony, Mayor Faust thanked Mr. Voss for his work with the
29 schools on the projects and commended him for collaborating with 30+ entities. Mayor Faust
30 noted all of the things Mr. Voss undertook were of no cost to the City of St. Anthony.
31
32 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
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34 City Manager Casey reported on the following:
35 • Tuesday, May 21 presented the annual report to the Chamber of Commerce.
36 • Took part in ribbon cutting May 23 Id.
37 • June 11 there will be a presentation from Hennepin County Emergency Director.
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39 Councilmember Stille - no report.
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41 Councilmember Gray - no report.
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43 Councilmember Jenson — no report.
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45 Mayor Faust reported on his attendance at the following events:
46 • City Manager Casey's presentation. Senator Goodwin was present at the meeting.
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City Council Regular Meeting Minutes
May 28, 2013
Page 5
• Silver Lake Village's Nancy's Nifty Thrifty Boutique open house. He noted Silver Lake
Village is somewhat strict on the types of businesses they let into the Village.
VIII. COMMUNITY FORUM.
Mayor Faust invited residents to come forward at this time and address the Council on items that
are not on the regular agenda.
Hearing none, Mayor Faust moved forward with the agenda.
IX. INFORMATION AND ANNOUNCEMENTS.
Mayor Faust noted St. Anthony was listed in the bill of Local Government Aid. The City is
scheduled to receive some monies in July 2014 ($470,000+) and will make a plan on how to use
these funds.
Councilmember Jenson stated it is beneficial that the City has 14 months to decide how these
funds will be used.
Mayor Faust stated no new staff is needed. Councilmember Stille agreed.
City Manager Casey stated these monies will make St. Anthony more financially stable. Staff
will make recommendations to better balance the City's financials.
X. ADJOURNMENT.
Mayor Faust adjourned the meeting at 7:50 p.m.
Respectfully submitted,
Debbie Wolfe
TimeSaver Off Site Secretarial, Inc.
n
ATTEST: � ua'
City Clerk
C- IZ/ V e aaa
ayor