HomeMy WebLinkAboutCC MINUTES 022520141
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
CITY OF ST. ANTHONY
CITY COUNCIL REGULAR MEETING MINUTES
FEBRUARY 25, 2014
CALL TO ORDER.
Mayor Pro Tem Roth called the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE.
Mayor Pro Tem Roth invited the Council and audience to join him in the Pledge of Allegiance.
ROLL CALL.
Present: Mayor Pro Tem Roth; Councilmembers Gray and Stille.
Absent: Mayor Faust and Councilmember Jenson.
Also Present: City Manager Mark Casey and City Engineer Todd Hubmer (WSB & Associates).
Guests: Jim Grube (Hennepin County Engineer) and Stacie Kvilvang (Ehlers & Associates).
CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
ITEMS.
I. APPROVAL OF FEBRUARY 25, 2014, CITY COUNCIL MEETING AGENDA.
Motion by Councilmember Gray, seconded by Councilmember Stille, to approve the City
Council Meeting Agenda of February 25, 2014.
Motion carried 3-0.
II. PROCLAMATIONS AND RECOGNITIONS - NONE.
III. CONSENT AGENDA.
A. Consider February 11, 2014, Council meeting minutes;
B. Consider licenses and permits;
C. Consider payment of claims; and
D. Consider Resolution 14-020; a Resolution Accepting a Donation from St. Anthony
Village Sports Boosters for Maintenance of St. Anthony, Fes.
Motion by Councilmember Gray, seconded by Councilmember Stille, to approve the Consent
Agenda items.
Motion carried 3-0.
IV. PUBLIC HEARING.
A. Resolution 14-021; a Resolution Ordering Improvements for the 2014 Street and Utility
Improvement Project. Todd Hubmer, WSB & Associates, presenting.
City Council Regular Meeting Minutes
February 25, 2014
Page 2
1 Mr. Hubmer explained that the 2014 street and utility improvement project consists of Penrod
2 Lane from 37h Avenue to 36h Avenue, Edgemere Avenue from Penrod Lane to Chelmsford
3 Lane, and Wendhurst Avenue from Penrod Lane to Chelmsford Lane. He stated that all utilities
4 will be replaced and the existing concrete streets will be replaced with bituminous pavement. He
5 advised that the existing sanitary sewer system will be replaced with PVC and the water main
6 will be replaced with ductile iron pipe and new hydrants are being added. He advised that a new
7 storm sewer will be installed on Edgemere and Wendhurst, adding that these improvements
8 represent phase 1 improvements with the storm sewer on Chelmsford Lane completed in 2015.
9 He stated the project also includes drainage improvements partially funded by Rice Creek
10 Watershed District on the north end of Central Park with the installation of a new biofiltration
11 swale. He advised there will be some tree removal during the 2014 project and meetings were
12 held with residents to inform them which trees will be removed and to provide residents with a
13 list of available replacement trees. He stated that residents will not have access to their homes
14 when utility installation is taking place in front of their driveway; in addition, residents are asked
15 to park on side streets during wet weather. He noted that CenterPoint Energy is planning to
16 replace the existing gas mains during construction. He stated construction is scheduled to begin
17 in May with substantial completion in September. He stated the street construction cost is
18 $1,253,692.28 with 35% assessed to adjacent property owners, the City will pay the entire cost
19 of the sanitary sewer improvements of $256,665.85, the water main improvements total
20 $375,774.54 with $35,855 assessed to adjacent property owners, the storm sewer improvements
21 total $100,148.36 with $30,239.23 assessed to adjacent property owners, and the rain garden
22 improvements total $205,460.05, for a total project cost of $2,191,741.08. He pointed out that
23 the rain garden improvements have been reduced by approximately $100,000 to keep this cost in
24 line with the feasibility costs identified earlier this year. He described the assessment
25 calculations and method for determining front footage and stated that residents have the option of
26 paying the assessment in full by November 30, 2014, during the first year and by November 14d,
27 every year thereafter, or residents can make a partial payment by November 1, 2014 or residents
28 can pay the assessment with interest over a period of fifteen years.
29
30 Mayor Pro Tem Roth opened the public hearing at 7:15 p.m.
31
32 Councilmember Stille requested further information about the proposed rain garden and asked
33 about any impacts that could affect residents during and after construction.
34
35 Mr. Hubmer explained there are a number of things that will change at the north end of Central
36 Park and stated the grass area on the east side of the park will remain intact. He stated that the
37 storm sewer will be brought above ground to allow water to enter the rain garden and has been
38 designed to capture 1"-1.5" of rainwater to be treated prior to discharge. He stated that changes
39 are also planned to the trail to allow better access during the winter that will route the walkers
40 around the south side of the hockey rink so they can continue on the walking path more easily.
41
42 Mayor Pro Tem Roth closed the public hearing at 7:19 p.m.
43
44 Motion by Councilmember Stille, seconded by Councilmember Gray, to approve Resolution 14-
45 021; a Resolution Ordering Improvements for the 2014 Street and Utility Improvements.
46
City Council Regular Meeting Minutes
February 25, 2014
Page 3
Councilmember Stille reminded residents that November 14`h is the date for paying off the
assessment to avoid paying interest.
Motion carried 3-0.
B. Resolution 14-022; a Resolution Adopting and Confirming Assessments for the 2014
Street and Utility Improvement Proiect. Todd Hubmer, WSB & Associates, presenting.
9 Motion by Councilmember Gray, seconded by Councilmember Stille, to approve Resolution 14-
10 022; a Resolution Adopting and Confirming Assessments for the 2014 Street and Utility
11 Improvements.
12
13 Motion carried 3-0.
14
15 V. REPORTS FROM COMMISSION AND STAFF - NONE.
16
17 VI. GENERAL BUSINESS OF COUNCIL.
18
19 A. Resolution 14-023; a Resolution Awarding a Bid for the 2014 Street & Utility
20 Improvement Project. Todd Hubmer, WSB & Associates, presenting.
21
22 Mr. Hubmer advised that the City received eight bids for the 2014 street and utility improvement
23 project and the lowest responsible bidder was R.L. Larson Excavating, Inc. with a total bid of
24 $2,021,154.23, based on the Base Bid plus Alternate 1.
25
26 Councilmember Gray asked if the City has any experience with this contractor.
27
28 Mr. Hubmer replied that R.L. Larson Excavating, Inc., has not worked in the City but WSB &
29 Associates has worked with them in other cities and they are very qualified to do the work.
30
31 Motion by Councilmember Stille, seconded by Councilmember Gray, to approve Resolution 14-
32 023; a Resolution Awarding a Bid for the 2014 Street and Utility Improvements.
33
34 Motion carried 3-0.
35
36 B. Resolution 14-024; a Resolution Providing for the Sale of $2.070,000 General Obligation
37 Bonds, Series 2014A. Stacie Kvilvang, Ehlers & Associates, presenting.
38
39 Ms. Kvilvang presented the proposed issue of $2,070,000 General Obligation Improvement
40 Bonds, Series 2014A, and stated the bonds are being issued under Minn. Stat. Ch. 429, a special
41 assessment bond, and are being issued for a fifteen -year term. She advised that the City
42 anticipates that approximately 40% of property owners are likely to prepay the assessment so the
43 issue size has been reduced by $177,855.81 to reflect these prepayments; in addition, the bond
44 issue has been reduced to reflect the $50,000 grant from Rice Creek Watershed District for the
45 rain garden improvements. She indicated there would be a competitive sale for these bonds on
46 March 25, 2014, and closing date of April 10, 2014.
47
City Council Regular Meeting Minutes
February 25, 2014
Page 4
1 Motion by Councilmember Gray, seconded by Councilmember Stille, to approve Resolution 14-
2 024; a Resolution Providing for the Sale of $2,070,000 General Obligation Improvement Bonds,
3 Series 2014A.
4
5 Motion carried 3-0.
6
7 C. Resolution 14-025; 2014 Street Improvement Bond Reimbursement. Stacie Kvilvane,
8 Ehlers & Associates, presenting.
9
10 Ms. Kvilvang advised that this resolution states the City's intent to bond for public
11 improvements and represents a housekeeping resolution. She stated that the City cannot expend
12 dollars prior to issuing bonds and the resolution preserves the City's option to finance the cost of
13 a project with tax-exempt obligations and to reimburse itself once the bonds are issued.
14
15 Motion by Councilmember Stille, seconded by Councilmember Gray, to approve Resolution 14-
16 025; a Resolution for the 2014 Street Improvement Bond Reimbursement.
17
18 Motion carried 3-0.
19
20 D. Presentation by Jim Grube, Hennepin County Engineer.
21
22 Mayor Pro Tem Roth introduced Mr. Jim Grube, Hennepin County Engineer.
23
24 Mr. Grube stated that the last time he spoke with the City Council, the Silver Lake Road
25 reconstruction project was discussed and he indicated it was a pleasure working with the City
26 and City Council on this project. He extended thanks to Public Works Director Hartman and the
27 City's Public Works staff for the assistance provided to the County on an annual basis. He
28 presented Hennepin County's Public Works Department's organizational chart and distributed a
29 brochure published by Hennepin County. He discussed the LED pedestrian crossing on Silver
30 Lake Road and stated the County is interested in partnering with the City on a similar crossing at
31 Kenzie Terrace at Pentagon. He acknowledged City Manager Casey's letter requesting that the
32 County consider improvements to County Road C at the same time as Ramsey County's planned
33 improvements and advised that the County does not have the money right now to complete these
34 improvements. He explained there are currently about fifty projects for which funding is not
35 available and stated that the cost of the projected improvements on County Road C is
36 approximately $2 million and acknowledged that it makes sense to complete this portion of
37 County Road C at the same time as Ramsey County but funding is not available. He encouraged
38 the City to think about other improvements where the County can provide assistance and stated
39 the County can help with sidewalk projects that the City believes are important along the county
40 road system, adding that he is happy to discuss these projects with the City. He advised that the
41 County Board implemented a $10 wheelage tax that will generate $8.7 million annually and $6.7
42 million has been made available for operational improvements such as the Stinson Boulevard
43 overlay, New Brighton Boulevard and Kenzie Terrace pavement work, and improvements to
44 traffic signals to install battery backups on several traffic signals. He added they also plan to use
45 some of this funding for traffic signal timing improvements.
46
City Council Regular Meeting Minutes
February 25, 2014
Page 5
1 Councilmember Stille thanked Mr. Grube for working with the City on the LED crossing and
2 providing some of the funding for this project. He stated that County Road C is dangerous from
3 a walkability perspective and the City needs some help to make it easier for people to traverse
4 through this corridor. He stated the City wants Hennepin County to complete improvements to
5 County Road C at the same time as Ramsey County because it would save costs, adding he
6 would appreciate it if the County could find the money to get this project done right.
7
8 Mayor Pro Tem Roth thanked Mr. Grube for the update.
9
10 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
11
12 City Manager Casey stated there have been nine water main breaks so far this winter, adding that
13 three of the breaks were located in the 2014 street and utility improvement project. He advised
14 there have been three service line breaks this winter and three freeze -ups. He stated the City has
15 received a lot of calls complimenting the Public Works Department on their snow plowing and
16 recited two emails thanking the Public Works staff for the great job in removing the snow. He
17 expressed thanks to the Public Works staff for the great work they have done during this difficult
18 winter and also thanked residents for their patience. He indicated the additional snow has put a
19 strain on the City's budget but the City has contingencies in place and the City will do whatever
20 it takes to make sure the roads remain safe. He stated that the Star Tribune will be publishing an
21 article in March about the City's carp removal project.
22
23 Councilmember Stille reported on his attendance at a meeting last week of the National
24 Association of Industrial Office Properties where the featured topic was the two new office
25 buildings being built in Minneapolis.
26
27 Councilmember Gray - no report.
28
29 Mayor Pro Tem Roth - no report.
30
31 VIII. COMMUNITY FORUM.
32
33 Mayor Pro Tem Roth invited residents to come forward at this time and address the Council on
34 items that are not on the regular agenda. Hearing none, Mayor Pro Tem Roth moved forward
35 with the agenda.
36
37 IX. INFORMATION AND ANNOUNCEMENTS - NONE.
38
39
40
41
42
43
44
45
46
47
X. ADJOURNMENT.
Mayor Pro Tem Roth adjourned the meeting at 8:25 p.m.
Respectfully submitted,
Barbara Hughes (TimeSaver OffSite Secretarial, Inc.)
ATTEST: (GCG
City Clerk
J_"
Mayor Pro Tem