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HomeMy WebLinkAboutCC PACKET 02082005CITY OF ST. ANTHONY Our Mission is to be progressive and livable community, a walkable village, which is safe and secure. CITY COUNCIL MEETING AGENDA February 8, 2005 7.00 pm . Call to Order. Pledge of Allegiance. Roll Call. Consideration, Discussion, and Possible Action on All of the following items, I. Approval of the February 8, 2005, City Council Meeting Agenda. (action requested.) II.. Proclamations and Recognitions. III. Consent Agenda. These items are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda.. A. Approval of January 25, 2005 Council Meeting Minutes. pp. 1-5 B. Licenses and Permits. p. 6 C. Claims. pp. 7-8 IV. Public Hearings. Todd Hubmer, WSB presenting A. Resolution 05-022; Ordering 2005 Street Improvements. pp. 9-10 B. Resolution 05-023; Adopt and Confirm Assessments for 2005 Street Improvements. pp.ii-12 V. Reports from Commission and Staff. VI. General Business of Council. (action requested on all items) A. Resolution 05-024; Minnesota Department of Transportation Contracts for 39t" Avenue Phase III; Todd Hubmer, presenting. pp. 13-25 B. Resolution 05-025; Calling for Bond Sale; Jim Prosser, Ehlers & Associates presenting. pp. 26-29 C. Ordinance 05-001; 200.12 — Mayor and Councilmembers Salaries — lst Reading. pp. 30- 31 D. Ordinance 05-002; 305.04 & 305.07 — Planning Commission Compensation and Planning Commission By-laws, respectively. — lst Reading. pp.32-36 E. Ordinance 05-003; 306.07 — Park Commission By-laws. — 15t Reading.-pp.37-39 F. Ordinance 05-004; Water Rate Increase — 1st Reading. pp. 40-42 G. Resolution 05-026; Appoint Planning Commission Member. pp.43-46 VII. Reports From City Manager and Councilmembers. VIII. Community Forum. Individuals may address the City Council about any item not Included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerks record, and limit their remarks to five minutes Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report of direct the matter to be scheduled on an upcoming agenda. IX. Information and Announcements. X. Miscellaneous Informational Documents. XI. Adjournment. CITY OF ST. ANTHONY CITY COUNCIL REGULAR MEETING MINUTES JANUARY 25, 2005 5 CALL TO ORDER. 6 Mayor Faust called the meeting to order at 7:00 p.m. 7. 8 PLEDGE OF ALLEGIANCE. 9 Mayor Faust invited the Council and. audience to join him in the Pledge of Allegiance. 10 11 ROLL CALL. 12 Present: Mayor Faust; Councilmembers I:lorst, Stille, 'I'hnesen, and Gray. 13 Absent: None. 14 Also Present: City Manager Mike Mornson and City Attorney Jerome Gilligan. 15 1.6 17 CONSIDERATION, DISCUSSION, AND POSSIBLY;; AC'T'ION ON ALL OF TITS', FOLLOWING 18 TTEMS. 19 20 L APPROVAL OF JANUARY 25, 2005 CITE' COUNCIL M KETING AGENDA. 21 Motion by COU nellmember Stille, seconded by Councilmember Borst, to approve the City 22 Council Meeting Agenda of January 25, 2005. 2.3 2.4 Motion carried ranarrianously. 25 26 II. PROCLAMATIONS ANIS RECOGNITIONS. 27 Mayor Faust introduced the St. Anthony 14 and Under Tennis Team and their coach. He stated 28 Councilmember Borst brought the attention of this recognition to the Council. 29 30 Councilmember Horst recognized St. Anthony's tennis team for finishing second place in. the 31 Northern Section Team Tennis Championship in July 2004. He also recognized St. Anthony's 32 tennis team for placing sixth in the Oklahoma City Regional Tournament in October, 2004. 33 Also, team member Jonathon Roger was recognized for receiving the Sportsmanship Award. 34 35 111. CONSENTAGENDA. 36 A. Consider approval of;Ianuary_11. 2005 Council meeting minutes. 37 B. Consider licenses and permits. 38 C. Considera went of claims. 39 D. Resolution 05-018, re: Consider hrtoxicatinLigpor License _ Apple American Limited 40 Partnership of Minnesota, dba Applebee's Neighborhood Grill. & Bar. 41 42 Councilmember Stille requested the removal of Consent Agenda Item A. 43 44 Motion by Councilmember Thuesen, seconded by Councilmember Gray, to approve the Consent 45 Agenda items B through D. 46 47 Motion carried unanimously. 48 City Council Regular Meeting Minutes January 25, 2005 Page 2 1 Councilmember Stille requested to exclude Item A from the Consent Agenda. Ile noted the 2 following corrections to be made in the January 11, 2005 Council meeting minutes: Page 5, the 3 following Language should be added to the motion for Item V.13.3: "confirming the City's 4 compliance with the 60 -day rule". 6 Page 7, first line, change Parks and Recreation Department to Parks Commission.. 7 8 Motion by Councilmember Stille, seconded by Councilmember Horst, to approve Consent 9 Agenda item A, subject to the above changes. 10 1.1 Motion carried unauhnousiy. 12 13 IV. PUBLIC HEAIBINGS. 14 A. Consider Resolution 05-018 hntoxicatim Liquor 1 rccnse, Apple American Limited 1.5 Partnership of iUlmtresota, dl a Appleh s.Neighborhood_ Grill & Bar. 16 17 Mayor Faust opened the public hearing at 7:08 p.m. 18 19 City Manager Mornson noted this a public hearing for the first Intoxicating Liquor License in St. 20 Anthony. Ile explained this property is in the Silver Lakc Redevelopment project:, which 21 consists of housing and retail. He ftnrther explairned that because it is anew license, a hcaring is 22 required. If it is not a new license, and is a renewal, it becomes part of the consent agenda and 23 needs no hearing. I-Ic noted the establishment must comply with the No Smoking Ordinance that 24 will be effective March 30. He said background checks on the company have been completed, 25 and no negative implications have been found. He said there are representatives for Applebee's 26 in attendance. 2"7 28 Ms. Katy Sienko, Director of Operations for Applebee's, stated they are thrilled to be coming 29 into the city and excited to be the first liquor license over handed out. She indicated they are 30 planning on an April opening. She added that they will comply with non-smoking rule. 31 32 Councilmember Stille asked about their training program for bartenders. Ms. Sienko explained it 33 is the same for any restaurant, and that there is a 6 -day gaining for bartenders. She said the 34 training is extensive and includes training bartenders to look for different levels of alcohol 35 consumption of patrons. She noted there is training with the Police Department for false ID 36 recognition. She distributed copies of the training program to each councilmember. She 37 commented all restaurants are in complete compliance around the Twin Cities. 38 39 Councilmember Stille asked what the decor will be. Ms. SieDko responded they are already 40 creating the "hometown hero" which is a wall dedicated to someone. She said a fire hose will be 41 wrapped around the front entryway as in other Applebee's, and the firefighters will sign it. She 42 also explained they will work with community agencies and schools for articles to put on the 43 walls. 44 45 Councilmember Thucsen welcomed Applebee's to the community and reiterated the City wants 46 to keep the village feel. He encouraged them to look into the local civic organizations. 47 2 City Council Regular Meeting Minutes January 25, 2005 Page 3 1 Councilmember Hoist questioned if they are a corporate restaurant. Ms. Sienko answered they 2 are. 4 Mayor Faust inquired how many employees the restaurant will have. Ms. Sienko explained there 5 will be approximately 90 in the beginning. That is what has been successful before. She said as 6 business levels off, and attrition takes place, the employee count will level off to about 75. 8 Mayor Faust commented that the community has wanted an Applebee's for quite some time. He 9 thanked. her and welcomed Applebee's. 10 1 I Mayor Faust closed the public hearing at 7:17 p.m. 12 13 Motion by COnnellmember IIorst, seconded by Councilmember Thuesen, to approve Resolution 14 05-018 rc: A resolution approving the intoxicating liquor license for Apple American. Limited 15 Partnership of Minnesota, dba Applebee's Neighborhood Grill & Bar. 16 17 Motion carried nnaniniousIy. 18 19 V. REPORTS FROM COMMISSION AND STAFF, 20 None. 21 22 VL GVNERAL POLICY BUSINESS OFTHE HE COUNCIL. 23 A. Consider Resolution 05-019, re: Adopt 2005 Police Contract. 24 Mr. Mornson reviewed the resolution with the Council and indicated that the Police Union 25 settled with the City for a new one-year contract. lie pointed out there is a 211/o increase, a $30 26 increase in health insurance deductions, and some language changes that assist in effecting the 27 new contract. Ile explained that Article 20, Grievance, has changed with an extra step now 2.8 included. Ile noted this falls in line with Public Works and the Firefighters Union. 29 30 Motion by Councilmember Gray, seconded by Councilmember IIorst, to adopt Resolution 05- 31 01.9 re: A resolution ratifying the 2005 agreement between the Law Enforcement Labor Services, 32 Inc., representing the St. Anthony 'Police Department Licensed Employees and the City of St. 33 Anthony. 34 35 Motion carried unanimously. 36 37 VII. REPORTS FROM CITY MANAGER AND COUNCILMEMBERS. 38 City Manager Morrison reported the following: 39 ® There are two applicants for the one Planning Commission vacancy, which is a 1 -year 40 term. Will interview prior to the February 8, 2005 meeting. 41 ® The two-day goal setting retreat is finished. He invited the councilmembers to look at the 42 list of goals. Goals will likely be presented at the March 8 meeting. 43 44 Councilmember Stille stated lie attended a Blue Ribbon Finance Committee meeting. He noted 45 the Committee will continue to meet one or two more times. He said he will present some of the 46 findings in a future meeting. MA City Council Regular Meeting Minutes January 25, 2005 Page 4 1 Couneilmember Thuesen reported he met with half of a Boy Scout Troop a week ago to talk 2 about city government and help them earn a badge in that area. He said he will meet with the 3 other half of.'the troop this week Ile noted the youth are paying more attention to governmental 4 affairs than we give them credit for. Ile encouraged other councilmembcrs who are involved in 5 an organization to include some type of education such as this in their organization. 10 11 12 1.3 1.4 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31. 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Councilmember Gray had no report. Councilmember Horst reported he attended the Sister City meeting on Sunday, with the stone sculpture symposium as the topic. He said St. Anthony will take part in this symposium to commission a sculptor to sculpt a figure statue that can be place in Salo Park, which will be by the new gathering area by Wal -Marti. He said they are in the process of reviewing artists. A representative from the Sister City Commission and the St. Paul Arts Council will choose a sculptor. The sculptures will be moved to sister cities, including St. Anthony. IIe noted he is on the head of the committee to raise funds. He also noted this is the 20°i anniversary of the City's sister city relationship with Salo. hi honor of this 20°i anniversary, activities are being planned in Salo. He said the sister city is requesting that a member of the current council be in Salo in June to help celebrate. Mayor Faust reported that be and the City Manager met with the nein Manager of Wal-Mart today and was very encouraged. The manager has many years of experience in the retail business, having worked for Kmart for 18 years. He bad also worked with Target. Ile said. he asked the manager to be part of the community, and believes he will. The manager is scheduled to speak at the Chamber luncheon on February 25, 2005. Ile said it would be beneficial for anyone interested to listen to him. Mayor Faust also mentioned the final report from the retreat will be on the web site in March. V111,. COiMMUNIT]' FORUM. Mayor Faust invited residents to come forward at this time and address the Council on items that are not on the regular agenda. Hearing none, Mayor Faust moved forward with the agenda. IX. INi+OI2MATION AND ANNOUNCEMENTS. City Manager Morrison noted the Council meetings in February and March. He pointed out the Joint meeting with the School Board on March 29. He indicated the Council will present goals with the group session portion of the Planning Commission on March 15. He noted the dates for regular Council meetings in April are the 12°i and 26"'. Ile asked that councilmembcrs advise him in advance if they cannot attend a meeting. Mayor Faust stated the St. Anthony team won in the Science Bowl at McAlester College, which speaks well for the school. He also noted he received a letter from a resident thanking the City for keeping the sidewalks clean all year. He thanked the Public Works Department for their work. 11 1 2 3 4 5 6 7 8 9 10 11, 12 1.3 14 1.5 16 17 City Council Regular Meeting Minutes January 25, 2005 Page 5 X MISCELLAINLOUS INFORMATIONAL DOC UMI! NTS. None. XI. ADJOURNMENT. Mayor Faust adjourned the meeting at 7:28 p.m. Respectfully submitted, Chris Moksnes TimeSaver Off Site SccreCariad, Inn. ATT1 S'I:': City Clerk Mayor i 6 To: Mayor and Councilmembers From: Barb Suciu, City Clet k Dates 2/1/2005 Re: Licenses for Approval Wane License - Applicant: Village Blend Location: 2900 Pentagon Drive ACS F'NAPCI.Ai. SYSTEM 01/31/2005 10: PASS VSNDOR T i:dS Dig EitER Ai?VK-\A S'C. A.NTUONY ViL1.AiI Gc QL54OR-V06.60 PAGE 1 CIIGC V. Retj l5teX CRECK4 DATE Ai4pUNT 008621 AI,L iANCE MECi1ANI CPS 005216 ANOKA '1'£:Cil\ICAL INSTI'TOT 008239 ASPEG o-flLLs S91£OLF,SALERS .00001 AU'POMO',CTPr. AJORSCLUND /ARADLFv .00005 000430 U121GHTON A. ELEC'£RIC 009146 CARD -AC SCIENCE, I\C. 008652 CARTRIDGE CARE 000610 CATCO CFNTEH POINT ENERGY .00001 002.380 CENTERP01NT ENERGY 91INN\ 004507 COMPTON'S COMDIERCIAL 000%41 CG,,,1I,v ELECTRONICS 008736 CRIA1'IVE FORMS S. CONCE P'F 000185 000000 !'+ALOO DAVIES WATER E4U1P CO. 007371 DISCOUNT STEEL, lXC 008164 UULZ/KIMASRLY 008840 EA`TRUS'i I'1 008153 FTLTERFRSll 008647 FRA'TTALLONE'S HARDWARE O O1A 30 G 1 K SERVICES INC 00].110 GENERAb IND SUPPr,y GLEN'r]GOD '!GGLEW00D-D FEP 001145 001180 GOOUIN COMPANY 001250 GRA TNGF.R TNC/'•� 1'11 009188 D & L P;¢SADT INC HARRIS MACHINERY CO .00002 11FNRY k ASSOCIA'PES, 1NC- 009117. 000252 HGNE DEPOT CREU?'P StiRVTC 001910 .LSAGUi OF 11G CITT'ES - 009154 MAGNET E': RnET 0021.30 LAMA 008263 MCLEOU USA, INC. 007835 D1E'£'ROCALL 002243. Tr'Ro10LITAN CGUN CIL 008467 MIDWAY FORD 002260 MIDWFS'P ASPHI+LT. CORP C OG106 �,L\ CRZ^IIi n}2 ^l ii\1'1ON AS:'?0 008190 Y,N 1,-1111' NA'!'pRA l2 11500 RCS 00.9205 002 9 ^iS SA 1 T R I DUTIN'v. . OO5es2 110!2 P`.iY'S SERVICE CSN41 iR 00'1159 NAPA AUTO PART_9 002,305 NARDT_NI FLRF EQUTP CO 068820 NORTHNSN TRAFFIC SUPPLY, 009151 NORTHLAND INN 000045 OEET_CE DEPOT 007217 PARTS PLUS 000594 PE't'ERBILT NORTH 008805 .TTY CASH - DRuM c::H BANK 007057 PRAXATR 009139 PROPe:R'PY KEY, SNC. PUSH PSDAL PULL .00004 .00005 SHARROW CABI,?1: 009127 SIMPLEXGRINNEYL 003315 SL-SERCO 008042 SOURCEONE GRAPHICS, INC. 00181.0 ST, ANTHONY VILI,AGti KI91A 003490 STREICHER'6 003260 1' A SCHIFSKY A SON S 'T££L SHED SHOP .00006 007337 TI14PSAVER OFF SIT£ SECRE 'IMI COATINGS, INC. .00002 00'1365 TOLL GAS & WELDING GDPP❑ TRACE ANALYTICS, INC. .00003 003560 TRACY PRINTING 0083366 UNITED ELECTRIC COMPANY 008561 UNITED RENTALS COMPANY 008227 VERIZ.ON `ATR2I,`3s, DELLDV .00003 WAG=/GEORGE 'WALGREEN'S .00004 004491 WASTE MANAGEMENT - SLAIN 000935 51 ELLS F.ARGO DANK NA 009042 WORKFLOW 008273 WSB & ASSOCIATES, 1NC. 002680 XCEL ENERGY 007325 YOC',, OIL COMPANY, INC. DREMSR DANK NA 24448 02/09/05 24449 02/09/05 24450 02/09/05 24451 02./09/05 24152 02/09/05 24453 24454 02/09/05 24455 02/09/05 24456 02/09/05 21157 02/09/05 24458 02/09/05 24459 02/09/05 24460 02/09/05 24461 02/09/05 2:1462 02/09/05 24463 02/09/05 241164 02/09/0+ 24465 02/09/05 24466 02/09/05 24467 02/09/05 24468 02/09/05 24469 02/09/03 21470 02/09/05 2110.471_ 02/09/05 24192 02/0^+9/05 244V3 102/09/05 21174 02/09/05 24495 02/09/05 24476 02/09/05 2449'; 02/09/05 )4478 02/09/05 4479 02/09/05 24480 02/09/05 24181 02/09/05 24452 O2/0 �i'l1i 21103 02/09/05 '2.4434 02/09/05 o;r^5 02/09/05 24516 02/09/05 2,1,187 0:?/69/05 21488 02/09/05 24489 02/09/05 24490 02/09/0'` 24491 02/09/05 24492 02/09/05 24493 02/09/05 24494 02/09/05 24495 02/09/05 24496 02/09/05 24497 02/09/05 24498 02/09/05 24499 02/09/05 24500 02/09/05 21501 02/09/05 24502 02/09/05 21503 02/09/05 21504 02/09/05 24505 02/09/05 11506 02/09/05 24507 02/09/05 24508 02/09/05 24509 02/09/05 24510 02/09/05 24511 02/09/05 24512 02/09/05 24513 02/09/05 24514 02/09/05 2,1,515 02/09/05 24516 02/09/05 24511 02/09/05 24518 02/09/05 24519 02/09/05 24520 02/09/05 24521 02/09/05 24522 02/09/05 24523 02/09/05 24521. 02/09/05 24525 02/09/05 '133. i`.i0 .00 to©.n9 10 .3i. 11.30 165.74 102.24 148.'13 89.60 24.00 4,954.46 3,'106.20 2,19 .30 35.97 94.44 125.02 126.02 43.00 604.50 120.8'1 45 .119 439.73 269.98 95.00 7`i. 81, 49.65 3,023.61 90.83 105.99 181.06 195.00 820.00 50.00 221 t4 187.45 35,336.23 620.33 421..'15 40-00 ;1.,801.80 35.00 1 .OS , 68 9.59 91.:39 94.58 3,53'1.89 6'1.54 12.44 27.39 63.92 34.0'1 50.00 6,1.22.50 37.70 304.56 ).,225.00 51.13 39.00 896.00 590.92 1.91.70 254 .'1!i 24,250.00 1'3.90 286.00 2,314.00 12.51 1,060.24 138.62 39.00 2,271.33 79.98 26,730.00 366.44 33,455.00 2,'155.62 9,241.55 1766,968.96 *`' 7 8 ACS FINANCIAL SYSTEM S'1'. ANTHONY VILLAGE 02/01/2005 1G: Check Regi3Ces GI,540R-VOG.660 PAGE. 1 BANK VENDOR CHECK;) DATE AMOUNT LIAR LIQUOR CHECKING ACCOUNT .00001 ALCOHOL AND GAMBLING 24146 02/09/05 410.00 009058 AMERICAN BOTTLING COMPED 24147 02/09/05 1419.50 009155 AMERICAN INTER'TRADE 24148 02/09/05 360.00 OO8794 ARCTIC GLACIER INC. 24149 02/09/05 512.04 009122 AROMA WINE INC 24150 02/09/05 4566.00 008511, AT&T WIRELESS 24151 02/09/05 49.62 004293 BELLBOY CORP. 24152 02/09/05 7,023.95 009108 CARLOS CREEK WINERY 24153 02/09/05 21G.00 004080 CHISAGO LAKES DIST. CO_, 24154 02/09/05 1,718.64 004085 CITY OF ST ANTHONY 24155 02/09/05 58.83 004095 COCA COLA ENTERPRISES IN 24156 02/09/05 1,019.60 009017 'VINE WINE DISTRIBUT'ORS 24157 02/09/05 148.80 004120 EAGLE WINE CO 24150 02/09/05 '1,400.85 004125 EAST SIDS BEVERAGE CO 24159 02/09/05 31,25.3.00 008699 EX'IR'-1ME BEVERAGE 24160 02/09/05 1,050.00 001030 G & K SERVICES INC 24161 02/09/05 257.46 009102 GRAND PERE WINES, INC 24162 02/09/05 3,448.00 0041.72 GRAPE BEGINNINGS, INC. 24163 02/09/05 1,999.23 00417^C GRIGGS COOPER & CO INC 24164 02/09,/05 11,452.92 004207 HOSENSTEIN'S, INC 2.4165 02-/09/05 2,894.13 004220 JOHNSON BROTHERS LIQUOR 24166 02/09/05 11,928.95 004230 KURTHE'R DIS'TRIBOTING CO 24167 02/09/05 31,397.60 0091.1 11 M. AMUNDSON LLP 21,168 02/09/05 2,398.89 004265 PARK VIT SALES INC 24169 02/09/05 2G,66S.45 009113 1,M ESOTA CROWNDISTRTBU 24170 02/09/05 162.04 008881. MINNESOTA WINEGROWERS 24171 02/09/05 320.20 009020 MINNESTALGIA WINERY 24192 02/09/05 194.00 009004 SUZAN - NORTH CENTRAL 24173 02/09/05 49.93 008996 NEEDNAM DISTRIBUTING C, 24174 02/09/05 830.17 004354 PAUS'PIS & SONS 2417S 02/09/05 4,254,20 004360 PHILLIPS WINS & SPIRITS 24176 02/09/05 7,993.86 004396 PRIOR WINE CO 2419'1 02/09/05 2,740.93 009072 SPECIALTY WINES & RRV. L 24178 02/09/05 1,2.36.00 008719 STANLEY/11=1 24179 02/09/05 50.94 009156 THIN CITY LABEIi 24100 02/09/05 05.46 000903 U.S. BANK 24181 02/09/05 207.50 0091.3'6 wBV5, INC 24182 02/09/05 127 .80 008316 WINIv` COMPANY/TIIE 24183 02/09/05 1,310.25 008310 WIND: MEIRCHANTS INC 241811 02/09/05 2,562.51 004499 WORLD CLASS WINES, INC. 24185 02/09/05 1,134.79 LIQUOR CHECKING ACCOUNT 173,002.69 WSB & Associates, Ino. Infrastructure I Engineering ® Planning 11 Construction February 1, 2005 The Il,onorable Mayor, City Council and. Staff c/o Michael. Morrison City of St. Anthony Village 3301 Silver.LakeRoadNE Minneapolis, MN 55418-1603 Re: Resolutions for the 2005 Street and Utility Improvement Project St. Anthony Village, MN WSB Project No, 1065-84 Dear Mr. Mayor, City Council, and Staff: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Following this letter are two resolutions for your consideration at the February 8, 2005, Council Meeting. The two resolutions should be considered following the public Bearing which was ordered at the 7anuaiy 11, 2005. Council Meetiney. The two resolutions for your consideration are: Io A Resolution Ordering Improvements This resolution states that the Council has completed the public hearing process and orders the project to be completed. IT. A Resolution Adopting and Confirming Assessments for the Various Public Improvements Attached to the Resolution are the assessments which have been calculated in accordance with the City's street assessment policy for the 2005 Street and Utility Improvement Project. This resolution declares the amount to be assessed at $341, 000 and outlines the assessment process in accordance with Minnesota Statutes Chapter 429. If you have any questions, I will be present at the February 8, 2005, Council Meeting to discuss those with you or please call me at 763-287-7182. Sincerely, WSB & Associates, lite. �t i Todd L. Hubmer, P.E. Associate Attachments lh Minneapolis I St. Cloud Equal Opportunity Employer F. UVPrylMI 065-9A&7R-hnrcc-020/05.doc 9 CITY OF ST. ANTIMONY RESOLUTION 05-022 A. RESOLUTION ORDERING IMPROVEMENTS WHEREAS, a resolution of the City Council adopted on the 11th day of January, 2005, fixed a date for Council hearing on the proposed i nprovements: 2005 STREET AND UTILITY IMPROVEMENT'S PROJECT This project consists of street reconstruction and replacement of water main, sanitary sewer, and storm sewer on the following streets: I. Anthony Road 2. Roosevelt Court 3. Roosevelt Street from 3'1" Avenue to 33rd Avenue 4, Edwards Street frorn 31" Avenue to 32"' Avenue 5. Edwards Street from Anthony Road to 33`d Avenue 6. 31' Avenue from Stinson Boulevard to Wilson Street: WHEREAS, ten daysmailed notice, and two weeks' published notice in advance of said. hearing was given and the hearing was held thereon on the 8th day of February, 2005, at which time all persons desiring to be heard were given an opportunity to be. heard thereon. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony approves such improvements as are hereby ordered. in the Council Resolution. Adopted this.___-__ day of __.__.___ _..... ____...... _..... _ —_--._ 2005. ATTEST: City Clerk Reviewed for administration: Mayor City Manager 10 11 CITY OF ST. ANTHONY RESOLUTION 05-023 A RESOLUTION ADOPTING AND CONFIRMING ASSESSMENTS FOR 2005 STREET AND UTILITY IMPROVEMENTS The amount proper and necessary to be specially assessed at this time for various public improvements is 35% assessable as follows: First Year Years First Year Levy Collectible Assessed 15 2005 2006 $341,000 hor improvements to the following: 1. Anthony Road 2. Roosevelt Court 3. Roosevelt Street f om 313' Avenue to 33'd Avenue 4. Edwards Street from 31" Avenue to 32nd Avenue 5. Edwards Street f om Anthony Road to 3310 Avenue 6. 3150 Avcmnue from Stinson Boulevard to Wilson Street against every assessable lot, piece, or parcel of land affected thereby has been duly calculated. upon the basis of benefits, without regard to cash valuation, in accordance with the provisions of Minnesota Statutes, Chapter 429, and notice has been duly published, as required by law that this Council would meet to hear, consider and. pass upon all objections, if any, and said proposed assessment has at all time since its filing been open for public inspcetion. and an opportunity has been given to all interested persons to present their objections if: any, to such proposed. assessments. 2. This Council, having heard and considered all objections so presented, finds that each of the lots, pieces and parcels of land enumerated in the proposed assessment was and is specially benefited by the construction of said improvement in not Less than the amount of the assessment set opposite the description off each such lot, piece and parcel of land respectively, and such amount so set out is hereby levied against each of the respective lots, pieces and parcels of land therein described. 3. The proposed assessments are hereby adopted and confirmed as the proper special assessments for each of said lots, pieces and parcels of land respectively, and the assessment against each parcel, together with interest at the rate calculated at 2% over the prime rate at the time of assessment per annum accruing on the full amount thereof unpaid, shall be a lien concurrent with general taxes upon parcel and all thereof. The total anount of each such assessment not pre -paid shall be payable in equal annual principal installments extending over a period of years, as indicated in each case. The first of said installments, together with interest on the entire assessment for the period of January 1, 2005 through December 31, 2005 will be payable with general taxes for the levy year of 2005 collectible in 2006, and EItYPY/IM1065951R(SOL UTIONSI05-023 arlopNrig cornninr assasnmenm.doc one of each of the remaining installments, together with one year's interest on that and all other unpaid installments, will be payable with general taxes for each consecutive year thereafter until the entire assessment is paid. 4. The owner of any property so assessed may, at any time prior to certification, make payments (Partial or full) towards the balance owed. The owner may, at any time after certification, pay the whole of the assessment, with interest accrued to the date of payment, except that no interest be charged if the entire assessment is paid by November ')0"' of the assessment: year. 5. The City Cleric shall, as soon as may be, prepare and. transmit to the County Auditor a. certit ed duplicate of the assessment roll, with each installruent uid interest on each unpaid assessment set forth separately, to be extended upon the property tax lists of the County and. the County Auditor shall thereafter collect said assessment in the manner provided by law. Adopted this.-,- day of , 2005. Mayor ATTEST: City Cleric Reviewed for administration: City Manager PrWPWIMID65-9pIRpSOLUT/ONS105 doe 12 a Associates, l.c Intl"a5trUCtUre 1 Eugmeenug 1 Planning 1 Construction February 1, 2005 Honorable Mayor and City Council c/o Michael Morrison City of St. Anthony Village 3301 Silver Lake Road NE St. Anthony Village, MN 5541.8 701 Xenia Amiuc South Suite 300 Mimieapolls, MN 55416 lel: 763-541-4800 Fax: 763--541-1700 Re: Minnesota Department of Transportation Contracts for 39t1' Avenue Phase .CII Improvements City of St. Anthony Villagc, -MIN WSB Project No. 1626-01 Dear Mayor and. City Council: Attached, please find a. Resolution appointing the Co>mn:ssioner of Transportation as Agent ofthe City o f St. Anthony Village to accept Federal Aid Funds for the 39`x' Avenue Improvement Project. Also attached, is a copy of the contract between the State of Minnesota, Department of Transportation, and St. Anthony Village for the Fcdeml participation and preliminary engineering for this project. This contract and the attached resolution are necessary steps in receiving the $750,000 of Federal Funds .for the Northwest Quadrant Redevelopment Project. If you have any questions regarding those resolutions and contracts, I: will be available at your February 8, 2005 meeting, or you may call me at 763-287-7182. Sincerely, WSB & Associates, IKc. Todd E. Humber, P.E. Project :Manager cc: Jay .Hartman, City of St. Anthony Village tsh/lh Minneapolis 1 St. Cloud ON Equal Oppoiiumty Employer x-,ae>G-orud„,m0oa¢za- ,,,-a13;ozdo, 13 CITY OF ST. ANTHONY RESOLUTION 05-024 A RESOLUTION APPOINTING THE COMMISSIONER OF TRANSPORTATION AS AGENT OF THE CITY TO ACCEPT FEDERAL AID FUNDS. - BE IT RESOLVED, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the City of St. Anthony Village to accept as its agent, federal aid funds which maybe made available for eligible transportation related projects. BE IT 1711RTIIL.R RESOLVED, the Mayor and the Clerk are hereby authorized and directed for and on behalf of the City to execute and enter into an agreement with the Commissioner of Transportationprescribing the terns and conditions of said federal aid participation as set forth and. contained in "Minnesota Department of Transportation. Agency Agreement No. 87625 ", a copy of which said agreement was before the City Council and which is made a part hereof by reference. Adopted this day of 12005. ATTl3S'l': City Clerk Reviewed for administration: Mayor City Manager K:101626-011,44 05-024.10, 14 STATE OF M UNNEsOTn COUNTY OF I hereby certify that the foregoing Resolution is a true and correct copy of the Resolution presented to and adopted by the City of at a duly authorized meeting thereof held on the _ day of _ 20 , as shown by the minutes of said. mecting in my possession. Cleric Notary Public My Commission expires (SEAL) K. W IGr-iii Wd..I IjD,,,!RJ,'i 05'024.dO, 15 Mn/DOT Agreement No. 87625 STATE OFMINNESOTA AGENCY AGREEMENT BETWEEN DEPARTMENT OF TRANSPORTATION AND CITY OF ST. ANTHONY VILLAGE FOR FEDERAL PARTICIPATION IN PRELIMINARY FNGINEERING FOR S.P. 161-080-02; M.P. CA04 MN79(101) This agreement is entered into by and between City of St. Anthony Village ("City") and the State of Minnesota acting through its Commissioner of Transportation ("Mn/DOT"), Pursuant to Minnesota Statutes Section 161.36, the City desires Mn/DOT to act as the City's agent in accepting federal funds on the City's behalf for the construction, improvement, or enhancement of transportation financed either in whole or in part by federal funds, hereinafter referred to as the "Project"; and The City is proposing a federal aid project to reconshuct. 2000 feet of 39`)' Avenue Northeast, this project will use federal funds to reimburse the design costs, hereinafter referred to as the "Pr:elitninary Engineering;" and The Preliminary Engineering is eligible for the expenditure of federal aid funds, and is identified' in Mn/DOT records as State Project 161-080-02, and in Federal. Highway Administration (` FHWA") records as Minnesota Project CA04 MN79(101); and Mn/DOT requires that the terms and conditions of this agency be set forth in an agreement. THE PARTIES AGREE AS FOLLOWS: 1. DUTIES OF THE CITY. A. DESIGNATION. The City designates Mn/DOT to act as its agent in accepting federal funds in its behalf made available for the Project. B. ELIGIBILITY / COSTS. The estimated cost of the Preliminary Engineering is $50,000. 1. It is anticipated that 100% (up to $50,000) of the cost of the Preliminary Engineering is to be paid from federal funds made available by the FHWA, and any costs deemed not eligible shall be paid by the City. The City will pay any part of the cost or expense of the work that the FHWA does not pay. (Mn/OOT Agreement No. 89625) Page 1 16 17 2. Any costs incurred by the City prior to authorization of the Federal Funds, will not be eligible for federal participation. 3. Eligible cost and expense, if approved, may consist: of the following: a) The cost of conducting the access planning study and developing an access improvement concept. b) The direct labor charges for City employees for the time that said employees are performing work pursuant to this agreement. Said labor charges may include the prorat.a share of "labor additives" applicable to said labor charges. Costs to the City of "labor additives'.' consisting of holiday pay, vacation, sick leave, retirement, pension, unemployment taxes, compensation and liability insurance, lost time charges and similar costs incidental to labor employment will be reimbursed only when supported by adequate records. c) The applicable equipment rental charges ,for City owned equipment used by the City and mileage charges for employee owned vehicles used by the City on work performed pursuant to this agreement, at rates reflective of the City actual cost. (1) 11"xpendiLures for materials, supplies, mechanical data processing and equipment rental, limited to the actual expenditures for the purposes of this agreement. e) The cost incurred by the City to employ outside forces to perform any or all of the work pursuant to this agreement, subject to the provisions of section T.D. SUI31­ETT'ING. 4. Expenditures for: general administration, supervision, maintenance and other overhead or incidental expenses of the City are not eligible for federal participation. 5. Acceptability of costs under this agreement: will be determined in accordance with the cost principles and procedures set forth in the applicable Federal Acquisition Regulations, Contract Cost Principals and Procedures, 48 Code of Federal Regulations (CFR) 31 which is hereby incorporated by reference and made a part of this agreement. 6. For costs expected to exceed $ 50,000, the City must request the preparation and execution of a supplement to this agreement, prior to incurring such costs. C. STAFFING. 1. The City will designate a publicly employed registered engineer, ("Project Engineer"), to be in responsible charge of the Project and to supervise and direct the work performed under any contract let for the Project. If City elects to use a private consultant for engineering services, the City will provide a qualified, full- (Mn/DOT Agreenent NO, 87625) Paye 2 18 time public employee of the City, to be in responsible charge of the Project. The services of the City to be performed pursuant to this agreement may not be assigned, sublet, or transferred unless the City is notified in writing by Mn/DOT that such action is permitted under 23 CFR 1.33 and 23 CFR 635.1.05 and state law. This written consent will in no way relieve the City from its primary responsibility for performance of the work. 2. During the progress of the work on the Project, the City authorizes its Project Engineer to request in writing specific engineering anal/or technical services from Mn/DOT, pursuant to Minnesota Statutes Section 161.39. Such services may be covered by other technical service agreements. If Mn/DOT furnishes the services requested, and if .Mu/DOT requests reimbursement, then the City will promptly pay MnIDOT to reimburse the state trunk highway fund for the full cost and expense of furnishing such services. The costs and expenses will include the current. Mn/DOT labor additives and overhead rates, subject to adjustment based on actual direct costs that have been verified by audit. Provision of such services will not be deemed to make Mn/DOT a principal or co -principal with respect to the Project. 3. The City will furnish the personnel, services, supplies, and equipment necessary to properly supervise, inspect, and document the work for the Project. D. SUBLE"I'TING. The City will prepare request for proposals in accordance with Minnesota law and applicable Federal laws and regulations. 1. The City will solicit ;proposals for Prelim nary Engineering after obtaining written notification from Mn/DOT ghat the FIIWA has authorized the Project. Any Project advertised prior to authorization will not be eligible for federal reimbursement. 2. The City will prepare the request for proposal, which will. include all of the federal -aid provisions supplied by Mn/DOT. 3. The City will prepare and publish the proposals solicitation for the Project as required by state and federal laws. The City will include in the solicitation the required language for federal -aid contracts as supplied by Mr) DOT. The solicitation will state where the City will receive the sealed proposals. 4. The City may not include other work in the contract for the authorized Project without obtaining prior notification from Mn/DOT that such work is allowed by FFIbVA. Failure to obtain such notification may result in the loss of some or all of the federal funds for the Project. 5. The City will prepare and sell the proposal packages and prepare and distribute any addendums, if needed. 6. The City will receive open, and evaluate proposals. 7. After the proposals are opened, the City governing body will consider the (Mn/DOT Agreement No. 87625) Page 3 19 proposals and will award the bid to the lowest responsible bidder, or reject all proposals. If the proposal contains a goal for Disadvantaged Business Enterprises, the City will not award the bid until it has received certification of the Disadvantaged Business Enterprise participation from the Mn/DOT Equal Employment Opportunity Office. S. This written consent will in no way relieve the City from its primary responsibility for performance of the work. Subcontractor agreements must contain all appropriate terms and conditions of this agreement:. E. CONTRACT ADMINISTRATION. 1. "Che City will request approval from Mn/DOT for all costs in excess of the amount of federal funds previously approved for the Project prior to incurring such costs. Failure to obtain such approval may result in such costs being disallowed for reimbursement. 2. The City will prepare reports, keep records, and perform work so as to enable Mr)/DOT to collect the federal aid sought by the City. The City will retain all records and reports in accordance with Mn/DOT's record retention schedule for federal aid projects. 3. Upon completion of the Project, the Project: Engineer will determine whether the work will be. accepted. F, PAYMENTS. I. The entire cost of the Project is to be paid from federal funds made available by the FTIWA and by other funds provided by the City. The City will pay any pat of the cost or expense of the Project that is not paid by federal funds. 2. The City pray request partial payments not more than once each thirty (30) days. The Project Engineer will certify each partial payment. 3. 'The invoice and supplements thereto, will contain all details that may be necessary for a proper audit. Such details will consist of at least the following: (a) A breakdown of labor by individual, classification, dates and hours worked times the applicable rate to arrive at a total dollar amount for each individual. (b) The labor additive shall be applied to total labor dollars. (c) The equipment charges shall be broken down by type of equipment times the applicable rate and dates used to arrive at total equipment charges. (d) A detailed breakdown of outside services used and supporting invoices and documentation that costs of outside services have (Mn/DOT Agreement No. 8"]625) Page 4 been paid. zl (e) Detail for materials, supplies, and other items with the description, units, and unit prices included in the invoice. If materials or supplies are purchased from an outside source, a copy of that invoice should be included. (f) The invoices will include 10010 of eligible charges applicable to the Preliminary Engineering so that the prorata share of federal and City participation can be applied to the total costs. 4. Following certification of the final estimate, the City may request reimbursement for costs eligible for federal funds. The City's request will be made to Mn/DOT and will include a copy of the certified final estimate along with the required records. 5. Reimbursement of costs under this agreement will be base(] on actual costs. G. f,JMlTA'f1:ONS_ 1. The City will comply with all applicable Federal, State, and local laws, ordinances, and regulations. 2. NOudiscrinllnat 0fl. It is the policy of the FIIWA and the State of Minnesota that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program. or activity receiving .Federal financial assistance (4-2 U.S.C. 2000d). Tbrougb expansion of the mandate for nondiscrimination in Title VI and through parallel legislation, the prescribed bases of discrimination include race, color, sex, national origin, age, and disability. In addition, the Title VI program has been extended to cover all programs, activities and services of an entity receiving Federal financial assistance, whether such programs and activities are Federally assisted or not. Even in the absence of prior discriminatory practice or usage, a recipient in administering a program or activity to which this part applies, is expected to take affirmative action to assure that no person is excluded from participation in, or is denied the benefits of, the program or activity on the grounds of race, color, national origin, sex, age, or disability. It is the responsibility of the City to carry out the above requirements. 3. Workers' Compensation. Any and all employees of the City or other persons while engaged in the performance of any work or services required or permitted by the City under this agreement will not be considered employees of Ma/DOT, and any and all claims that may arise under the Workers' Compensation Act of Minnesota on behalf of said employees, or other persons while so engaged, will in no way be the obligation or responsibility of Mn/DOT. The City will require proof of Workers' Compensation Insurance from any contractor and sub- contractor. (Mn/CO'r Agreement No. ©7625) - Page 5 F. AUDIT. W I.. 'rile City will comply with the Single Audit Act of 1984 and Office of Management and Budget (OMB) circular A-133 including amendments and. successors thereto, which are incorporated herein by reference. 2. As provided under Minnesota Statutes Section 1.60.05, subdivision 5, all books, records, documents, and accounting procedures and practices of the City are subject to examination by the United States Government, .Mn/DOT, and either the Legislative Auditor or the State Auditor as appropriate, for a minimum of six years. The City will be responsible for any costs associated with the performance of the audit. G. MAINTENANCE. The City assumes full responsibility for the operation and maintenance of any facility constructed or improved under this Agreement. Il.. CLAIMS. The City will pay any and all lawful claims arising out of or incidental to the performance of the Project work. The City acknowledges that Mn/DOT is acting only as the City's agent for receipt and disbursement of federal funds, and not as a principal or co -principal with respect to the Project. In all events, the City will indemnify Mu/DOT and hold Mn/DOT harmless from any claims arising out of the Project. LL Di71 ITIS Ot� Mn/DOT. A. ACCEPTANCE. Mn/DOT accepts designation as Agent of the City for the receipt and disbursement of federal funds and will act in accordance herewith. B. PROTECT ACTIVITIES. 1. Mn/DOT will make the necessary requests to the FHWA for authorization to use federal funds for the Project, and for reimbursement of eligible costs pursuant to the terms of this agreement. 2. Mn/DOT will provide to the City copies of the required Federal -aid clauses to be included in the proposal solicitation and will provide the required Federal -aid provisions to be included in the Proposal. 3. Mn/DOT will review and certify the DBE participation and notify the City when certification is complete. C. PAYMENTS. 1. Mn/DOT will receive the federal funds paid by the FHWA for the Project, pursuant to Minnesota Statutes § 161.36, Subdivision 2. 2. Ma/DOT will review and certify each partial pay request. Following certification of the partial estimate, Mn/DOT will reimburse the City, from said federal funds made available to the Project, for each partial payment request, subject to the (Mn/DOT Agreemen- No. V625) Paye 6 23 availability and limits of those funds. 3. Upon completion of the Project, the City will prepare a final payment request in accordance with the terms of this agreement Mn/DOT will review and certify the final payment request with a final audit. 4. No more than 90% of the reimbursement due under this agreement will be paid until completion of the final audit and approval by Mn/DOT's authorized representative. 5. If Mn/DOT does not obtain funding from the 1 HWA or other funding source, or funding cannot be continued at: a sufficient level to allow for the processing of the federal aid reimbursement requests, the City may continue the work with local. funds only, until such time as Mn/DOT is able to process the federal aid reimbursement requests. D. AUTHORITY. Mn/DOT may withhold federal funds, .if Mn/DOT or the FflWA deter. -nines that the Project was not completed in compliance with federal requirements. - E. INTSPEC'TION. _ Mn/DOT, the FHWA, or duly authorized represcntatives of the state and federal government will have the right to audit, evaluate and monitor the work performed under this agreement. The City will make available all books, records, and documents pertaining to the work. hereunder, for a minimum. o9: seven years following the closing of the construction contract. 111. AuTHORIIED REPRESENTATIVES. Each authorized representative will. have responsibility to administer this agreement and to ensue that all. payments due to the other party are paid pursuant to the terms of this agreement. A. The City authorized representative is Jay Hartman, Director of Public Works, St. Anthony Village, 3301 Silver Lake Road NE, St. Anthony Village, MN 55148, phone 612.789.8881, or his successor. B. Mn/DO'T's authorized representative is Lynnette Roshell, Minnesota Department of Transportation, State Aid for Local Transportation, Mail Stop 500, St Paul, MN 55155, phone 651.282.6479, or her successor. IV. TORT LIABILITY. Each party is responsible for its own acts and omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and ornissions of any others and the results thereof. The Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, governs Mn/DOT liability. V. ASSIGNMENT. Neither party will assign or transfer any rights or obligations under this agreement without prior written approval of the other party. VI. AMENDMENTS, Any amendmrents/supplements to this Agreement must be in writing and be executed by the same parties who executed the original agreement, or their successors in office. (Mn/DO? Agreement No. 87625) Page 7 24 VII. TERA/I OF AGREEMENT. This agreement will be effective upon execution by the City and by appropriate State officials, pursuant to Minnesota Statutes Section 16C.05, and. will remain in effect for three (3) years from the effective date or until all obligations set forth to this agreement have been satisfactorily fulfilled, whichever occurs first. VIII. TERMINATION. This agreement may be terminated by the City or MDMOT at any time, with or without cause, upon ninety (90) days written notice to the other party. Such termination will not remove any unfulfilled financial obligations of the City as set forth in this Agreement. In the event of such a termination the City will be entitled to reimbursement for Mn/DOT-approved federally eligible expenses incurred for work satisfactorily p6rf0rlred on the Project to the date of termination subject to the terms of this agreement. (Nn/ OT AgreemenC No. 87625) Page 8 IN WITNESS WHEREOF, the parties have caused this Agreement to be drily executed intending to be bound thereby. STA'ILENCUMBRANCE VERIFICATION DFPARTMINTOFTRANSPORTATION Individual cert flea tliat funds have been encumbered as required by///M,nn. . §' 16A., 5 and 16C.05. Title; Aid for By: _ ,___�_ __ State Aid for Local Transportation CIMS Contract No. A-_ f CITY City certifies that the appropriate person(S) have executed the contract on its behalf as required by applicable resolutions, ordinances, orcharter provisions BY: By: Title: CONINIISSIONI?R OF ADMINISTRATION By: — Date: (Mn/DOT Agreeme:ti No. 87625) 'ago 9 25 Proposed Issue: $1,690,000 General Obligation Improvement Bonds Series 2005A Purpose: The Bonds will finance the 2005 street reconstruction program. Dcseription e The bonds are being issued for the purpose of financing the construction of roadways, sanitary sewer- and water improvements. The improvement bonds are being issued pursuant to Minnesota Statues, Chapter 429. Terni/Call Fca tori o The Improvement Bonds are being issued for a 15 -year period. Principal on the bonds will be due on February 1 in the years 2007 through 2021. Bonds matwing February 1, 2013 and thereafter will be subject to prepayment at the discretion of the City on February 1, 2012. Funding Solarees. The Bonds are general obligations of the City and as such are secured by a pledge of the City's In 11 faith, credit and taxing powers. It is the intent of the City to levy $341,000 of the special assessments for the project to benefiting property owners in the years 2005 through 2019 for collection in year 2006 through 2020 at a rate of 2.0% per anmun over the true interest cost of the Bonds. The required.105% coverage on the Bonds shows a need for the City to levy approximately $125,000 annually for this project. The City will provide equity to the project in the amount of approximately $157,000. These fiords will come from the City's Storm Water Fund. Discussion Issues: Principal payments maturing in 2007 through 2021 are structured to maintain level debt service in the amount of approximately $162,000 per year and assumes special assessments are paid on a level payment basis. The first interest payment on the Bonds will be February 1, 2006 and semiannually thereafter on February 1 and August 1. The projected debt service and flow of fiords are attached to this report. 26 27 Scheduled Prc-Salc Review: Distribute Official Statement: Conference with Rating Agency: Bond Sale: February 8, 2005 February 24, 2005 Week of March 1, 2005 March 8, 2005 Estimated Closing Date: May, 2005 Attachments: Resolution authorizing Ehlers to proceed with bond sale Cash flow Schedule Ef lers Contacts° 1!iriancial Advisors: Jim Prosser, Stacie Kvilvang, Marl( Ruff Bond Analysis: Diana Lockard (651) 697-8534 Debbie IHolines (651) 697-8536 Bond Sale Coordinator: Connie Kuck (651) 697-8527 The Official Statement for thus financing will be mailed to the Council Members at their horse address for review prior to the sale date. Resolution No. 05-022 Council Member introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $1,690,000 General Obligation Improvement Bonds Series 2005A A. WIIEREAS, the City Council of the City of St Anthony Village, Minnesota, has heretofore determined that it is necessary and expedient to issue the City's $1,690,000 General Obligation Improvement Bonds Series 2.005A (the "Bonds"), to finance the cost of the 2005 street reconstruction program in the City; and B. WIIL`R1AS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota (Thlers"), as its independent financial advisor for the Bonds and is therefore authorized to solicit. proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, Il HR1 FORP, B13I IRI'SOLVED by the City Council oft tic City of St. Anthony Village, Minnesota: 1. Authorivation, Findings. The City Council hereby authorizes Zhlers to solicit proposals for the sale of the Bonds. 2. Maung: Proposal Oiicni�. The City Council shall sleet at 7:00 P.M. on i'vfarch 8, 2005, for the purpose of considering sealed proposals for and awarding the sale of the Bonds. I Official Statement. hr connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement ,for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and, after full discussion thereof and upon a vote being taken thereon, the following Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this day of 2005. City Clerk N N N W � W W N N N N N N N O A o 0 W A A O� A W Coo O� f0 N t> N J (O O N W W O) J W (O O -• (O J A l0 A W -� W j W W N A w w w w w w w w w w w w w w w W ()1 W W W W N N U W W W W W W OJ W OJ W 07 w OJ W w w w N W OJ w i O O N N N O O O O O) N O O O O w w w w w w w w w w w w w w w W W W W W W W W N N N W W W W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 v N N v V v v N N N N N v v v CNO (W9 J ON) N O O V� (Ali W V� O� A < o m o � v N N e 29 z D y o CO OO S a > c) N W. m O 0 3 a 00o N w N N 0 N� O W d CO w V W W A w N 0 l00 60) O K33._a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o o 3 a, N N N N O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m m o 000 o0 o N o J w W V -I AOO(�-i .n nw�)iv n)�- o0 0(0(0(° W °. oaa m °. N N ° N d N Ol O N O W O m O W O O W W O N -oo-o O N O O N o o j y 0 o o b o o 0 0 0 0 0 0 0 0 0 o o o 0 0 0 o 0 0 p' C d - o C w m 0 0 0 0 O O O O o 0 0 00000000 N M 0 0 > �N'c wi.)- Om Jinwo(0 a -o o �.o m O W O UN 0 0 0 0 Cn N W W Ol O Ol 0 o ti o 0 0 0 0 0 0 0 0 0 0 o ro O .P (11(n Ul m O) O) O O W N W N (O A (O W V W w W O) (O ('p tib. (U H •' U� J O) w J J N w (O 0) N W o N O) ro p' m (T N O) ttJ (➢ N O) W W N J N O O W 0 C W Us O) O W W O O W W W W W W O w -Ii b O N lD m 9 z U` tii U) UlUt W (P (n (n (n W - N A -P 0) O) W- W'N A w N (h W W 01 JO) W J J -N W O O N A W CO N N N0 W" W w w N J N 0 0 W cn W o W W o o w W w W w w o (O O- W A N N A N (O -+ CJ W N w O A W N W U) N CD O- O) W. o 0 0 0 O N 0 0 0 -� W W A A o W A W w w W m O W O OJ O W O W O w 0 0 000 0 0 0 W W N N N N N N N O A o 0 W A A O� A W Coo O� f0 N t> N J (O O N W W O) J W (O O -• (O J A l0 A W -� W j W W N A w w w w w w w w w w w w w w w W ()1 W W W W N N U W W W W W W OJ W OJ W 07 w OJ W w w w N W OJ w i O O N N N O O O O O) N O O O O w w w w w w w w w w w w w w w W W W W W W W W N N N W W W W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 v N N v V v v N N N N N v v v CNO (W9 J ON) N O O V� (Ali W V� O� A < o m o � v N N e 29 F 0 CO OO S a > a � m O 0 3 a o N 30 REQUEST FOR COUNCIL CONSIDERATION Report Date: January 31, 2005 Agenda Section: VI, B Meeting Date: February 8, 2005 (1" reading) ITEM DESCRIPTION: Ordinance 200.12; Mayor and Councilmember salaries MANAGER'S REVIEW: The Mayor and Councilmembers salaries were addressed at the Goal Setting Retreat that was held on January 20-21, 2005. After reviewing the records, I found that these salaries were last modified in 1997. This increase did not take effect until January 1998. This ordinance amendment would increase the salary for the Mayor and Councilmember. In addition, we have added the Subd. 2 Mayor pro tem; this would address the salary for Mayor Pro tem. The salaries would not take effect until January 1, 2006. Recommendation: Approve the first reading of Ordinance 200.12; Mayor and Councilmembers salaries to $550.00 and $440.00 respectively. In addition, Subd. 2 Mayor pro tem with the salary of $495.00. S r I Michael Mornson City Manager 31 200.08 City Attorney. All City matters referred to the City Attorney shall be referred to the Attorney through the City Manager; provided, however, that a Councilmember may contact the City Attorney directly for advice on, or preparation of, an ordinance, resolution or motion which the Corulcilmember desires to consider or introduce at a Council meeting. In connection with any such request from a Councilmember, the City Attorney shall keep a record indicating the none of the Councilmember, the date the request was made and the subject matter of the request. The Attorney will from time to time, and when requested, submit a copy of the record to the Council. 200.09 Expenses of the Council. A11 claims for reimbursement of expenses by members of the Council must be approved by the Council before payment of the claim by the 'Lrcasurer. A written report of the proceedings of all meetings, conferences, schools and other similar events attended by a Councilmember for which expenses are claimed shall be submitted to the Council. 200.10 Information to Residents. No Councilmember will submit, send or cause to be distributed, at City expense, for general distribution, any written material pertaining to or referring to any policy of the City, or indication of the Council's general feeling or position with respect to any City matter, or action taken by the Council, without prior approval of the Council. 200.11 Suspension or Amendment of Rules. The rules set forth in this Chapter, or any part of them, may be temporarily suspended by a majority vote of all the Councilmembers. The rules may not be repeated or amended except by a majority vote of the whole Council ager notice has been given at a preceding regular Council meeting. 200.12 Mayor and Councilmember Salaries Subd. 1. Mayan The salary of the Mayor is $498-00 $550.00 per month. Subd. 2. Mayor pro tem.. The salary of the Mayor pro tem is $495.00 per month. Subd. 3. Cormcilmembers. The salary of each Councilmember other than the Mayor or Mayor pro tem is $-3400 $440.00 per month. Subd. 4. Duration. The salaries established in this Section will remain in effect until amended in accordance with Minn. Stat. § 415.11. Section 205 - BILLING AND COLLECTION 205.01 Duties of Cleric The Clerk will compute, give notice of and collect all charges and bills owing to the City. 205.02 Notice. The Clerk will give notice of the due date of any charge or bill owing to the City by depositing in the U.S. mail with postage prepaid a notice directed and addressed to the last known address of the person inhabiting or owning the property against which the charge is made, at least 15 days prior to the due date. 32 REQUEST FOR COUNCIL CONSIDERATION Report Date: January 31, 2005 Meeting Date: February 8, 2005 Agenda Section: VI, C (Vt reading) ITEM DESCRIPTION: Ordinance 305.04; Planning Commission Compensation and 305.07 Planning Commission By-laws. MANAGER'S REVIEW: have also added Section 305.07; Planning Commission By-laws. In the past, the by- laws have been a separate document. To be consistent with the City Council, we have added this document. This was also discussed at the Goals Retreat. In addition, the council also discussed at Goal Setting the payment of$25.00 per month for compensation for planning commission members. This would take effect January 1, 2005. Recommendation: Approve the first reading of Ordinance 305.04; Compensation; to include that commissioners` would receive $25.00 per month. This amendment would take effect January 1, 2005. Also, adding Ordinance 305.07; Planning Commission By-laws. I WWI V Raffil /way 6 1 up �",) W Mich,2el Worrisot, City Manager 1-1 SECTION 305 - PLANNING COMMISSION 305.01 Character of Planning Commission. The Planning Commission of the City is the planning agency within the meaning ofMinn. Stat. §§ 462.351-.365. In such capacity, the Planning Commission will be advisory to the Council. 305.02. Membership, The Commission will consist of seven members, all of whom will be residents of the City appointed by affirmative vote of a majority of the members of the Council. Three members were appointed for a three-year term expiring December 31, 1985, two members were appointed for a two-year term expiring December 31, 1984,.and two members were appointed for a one-year term expiring December 31, 1983.. All subsequent appointments or renewals will be for a three-year term except where a vacancy occurs in the middle of a term, in which case the appointment will be for the duration of the unexpired term. A member whose term is expiring must be notified by the city Manager 60 days in advance of expiration of the term, and the member must indicate in writing lits or her desire to be reappointed to another term. 305.03. Vac,,ancies.. Any of the following will cause the office ora Planning Commission member to become vacated: (a) Death. (b) Disability or failure to serve. (c) Removal of legal residence from the City. (d) Resignation in writing. (c) Failure to uphold the oath or office. (f) Failure to attend 4 or more scheduled meetings of the Planning Commission in a calendar year, unless waived by the Council after a written request from the member. The City will publish an open invitation to all residents interested in serving on the Planning commission to inform the City Manager in writing of their interest and desire to be interviewed. 305.04 Compensation, Planning Commission members wihl seiweilkeuk sompensat on shall be compensated at $25.00 per month. The compensation will be effective 7armary 1., 2005. 305.05 Organization. The City Manager will appoint a secretary, who may but need not be a member of the Commission. The Commission will. hold one regular meeting every month, when 3-13 necessary. At the .first meeting of each year, the Commission will arrange the dates of its regular monthly meetings through the end of that year and elect a Chair and Vice Chair. 305.06 Powers and Duties. The Plamring Commission will: (a) Review and make recommendations to the Council as to a comprehensive municipal plan, including the land use plan, a community facilities plan, a transportation plan and recommendations for plan adoption and execution. (b) Consider and make recommendations to the Council as to all proposed subdivisions and plats. (c) Consider and make recommendations to the Council as to all proposed amendments to Chapter 15 of this Code regarding zoning. (d) Consider, hold hearings and make recommendations on conditional use permit applications. (e) Review all applications for variance to zoning, hold hearings and mance recommendations to the Council. (1) Review requests for sign variances. 305.07 Planning Commission _Bv laws_ A schedule of meeting dates shall be established and nay be changed or altered at any regular scheduled meeting. One regular meeting date is established each month on the third':Cuesday at 7:00 p.m. in the Council Chambers. 2. Additional meetings may be held at any time upon the call of the Chair or by majority of the voting members of the Commission or upon the request of the City Council following at least twenty-four hour notice to each member of the Commission. The Commission, at fust regular meeting in January of each year, shall elect a Chair and Vice Chair. 4. The duties and powers of the officers of the Planning Commission shall be as follows: A. Chair: a. Preside at all meetings of the Commission. b. Call, amend, or cancel meetings of the Commission in accordance with the by- laws. c. Before scheduled meetings, review agenda with staff. B. Vice Chair: 3-14 34 M During the absence, disability or disqualification of the Chair, the Vice Chair shall perform all the duties and be subject to all the responsibilities of the Chair. C. Recording Secretary: Appointed by the City manager to record the proceedings of all the meetings. 5. Matters referred to the Commission by the City Council shall be placed on the calendar for - consideration and action at the first meeting of the Commission after such reference. 6. Four members of the Commission shall constitute a quorum for the transaction of business. 7. Reconsideration of any decision of the Commission may be had when the interested party of such reconsideration makes a showing — satisfactory to the Chair and/or City Manager — that without fault on the part of such party essential facts were not brought to the attention of the commission. 8. Roberts Rules of Order are hereby adopted for the government of the Commission in all cases not otherwise provided for in these rules. These rules may be amended at any meeting by a vote of the majority of the entire membership of the Commission, and City Council approval, provided five (5) days' notice has been given to each ember of the Commission. 9. Deadlines for Agenda: Deadline for filing for placement on the agenda for application of any planning related issue shall be exactly one month prior to the meeting the applicant desires to be heard. 10. Order of Consideration of Agenda Items: The following procedure will normally be observed; however it may be arranged by the Chair for individual items if necessary for the expeditious of business: A. Staff presents report and makes presentation. B. The Planning Commission may ask questions regarding the staff presentation and report. C. Proponents of the agenda items make presentation. D. Any opponents make presentation. E. Applicant make rebuttal of any points not previously covered. F. Planning Commission asks any questions it may have of the proponents, opponents, or staff, then takes action. 11. Any member of the Planning Commission who shall feel that he/she has a conflict of interest on any matter that is on the Planning Commission agenda shall voluntarily excuse 3-15 36 himself/hersch', vacate his/her seat, and refrain from discussing and voting on said items as aPlanning Commissioner. 12. Each member of the Planning Commission who has knowledge of the fact that he/she will not be able to attend a scheduled meeting of the Planning Commission shall notify the City Manager at the earliest possible opportunity and, in any event, prior to 4:30 PM on the date of the meeting. The City Manager shall notify the Chair of the Commission in the event that the projected absences will produce a lack of quorum. 13. The Chair shall be an ex office member of all committees, with voice but not vote. 14. The Vice Chair shall succeed the Chair is he/she vacates his/her office before his/her term is completed, the Vice Chair to serve the un -expired term of the vacated office. A new Vice Chair shall be elected at the next regular meeting. 15. The by-laws may be amended at any meeting of the Planning Commission by a quorum of the Commission, provided that notice or said proposed amendment is given to each member in writing at least two weeks prior to said meeting. In addition, any amendment to the Planning Commission by-Iaws must be approved by the City Council. 3-16 37 REQUEST FOR COUNCIL CONSIDERATION Report Date: January 31, 2005 Meeting Date: February 8, 2005 ITEM DESCRIPTION: Ordinance 306.07 Parks Commission By-laws. MANAGER'S REVIEW: Agenda Section: VI, D (1St reading) We have added Section 305.07; Parks Commission By-laws. In the past, the by-laws have been a separate document. To be consistent with the City Council, we have added this document. This issue was also discussed at the Goal Setting retreat, Recommendation: Approve the first reading of Ordinance 306.07; Park Commission By-laws. Michael Morrison City Manager 38 (d) To work with other Communities to explore cooperative arrangements to develop connecting routes in the form of bikeways, walking paths and corridors of green space wherever possible. (e) To investigate funding sources, including requests for increases in the City budget, designated for parks and green spaces. (f) To seek new areas for additional parks, natural areas, walking paths, bikeways and green space corridors. (g) "Co generate community involvement in the development of parks and their elements. (h) To review and recommend revisions to the operation and maintenance of City Parks. (ii) 'To periodically review, re-evaluate and update the comprehensive park plan to reflect current and future park needs of the City. 306.07 Park Commission By -Laws_ A schedule of meeting dates shall be established and changed or altered at any regularly scheduled meeting. One regular meeting date is scheduled for the second Monday of each month at 7:00 pm in the Council Chambers, unless cancelled due to lack of a quorum on issues to consider. A decision to cancel the regular monthly meeting shall be made by the Chair and Public Works Director one wool( prior to the regular scheduled meeting. 2. Additional meetings may be held at any time upon the call of the Chair or by a majority of the voting members of the Parks Commission or upon request of the City Council following at least twenty-four hours notice to each member of the Commission and adhering to the requirements of the Open Meeting Law. 3. The Commission, at its first regular meeting in January of each year, shall elect a Chair and Vice Chair. 4. The duties and powers of the members of the Parks Commission shall be as follows: a. Chair: i. Preside at all meetings of the Parks Commission. ii. Call, amend, or cancel meetings of the Parks Commission in accordance with the By -Laws. iii. Review agenda with Staff prior to the scheduled meeting. b. Vice -Chair: i. Dining the absence, disability, or disqualification of the Chair, the Vice - Chair shall exercise or perform all the duties and be subject to all the responsibilities of the Chair. 39 C. Secretary: i. Record the proceedings of all meetings. Matters referred to the Parks Commission by the City Council or School Board shall be placed on the calendar for consideration and action at the first meeting of the Parks Commission after such referral. Four members of the Parks Commission shall constitute a quorum for the transaction of business. 7. Reconsideration of any decision of the Parks Commission may be had when the interested party for such reconsideration makes a showing - satisfactory to the Chair and/or Public Works Director - that without fault on the part of such party, essential facts were not brought to the attention of the Parks Commission. 8. Roberts Rules orOrder are hereby adopted for the government of the Parks Commission in all cases not otherwise provided for in these By -Laws. The By -Laws can be amended at any meeting by a vote of the majority of the entire membership of the Parks Commission, and by City Council and School Board approval, provided 5 days' notice has been given to each member of the Parks Commission. 9. Deadline for filing for placement on the agenda for any related Parks issrae shall be exactly one week prior to the meeting the applicant desires to be heard. 10. Any member of the Parks Commission who shall feel that he/she has a conflict of interest on any matter that is before the Parks Commission shall voluntarily excuse himself/herself, vacate his/her seat, and refrain from discussing and voting on item(s) in question. 11. Any Park Commissioner who has advanced knowledge that she/he will not be able to attend a scheduled meeting of the Parks Commission, shall notify the Public Works Director at the earliest possible opportunity and, in any event, prior to 3:30 pm on the date of the meeting. The Public Works Director shall notify the Chair of the Parks Commission in the event that the projected absences will produce a lack of quorum. 12. The Vice Chair shall succeed the Chair if he/she vacates his/her office before his/her term is completed; the Vice Chair to serve the un expired term of the vacated office. A new Vice Chair shall be elected at the next regular meeting. 13. The By -Laws may be amended at any meeting of the Parks Commission by a quorum of the Parks Commission, provided that notice of said proposed amendment be given to each member in writing at least two weeks prior to said meeting. In addition, any amendment to the Parks Commission By -Laws must be approved by the City Council and School Board. 40 MEMORANDUM DATE: January 27, zoos TO: Mike Mornson, City Manager FROM: Roger Larson, finance Director Todd IIubmer, PE - City Engineer ITEM: 2005 WATER/SEWER RATES This memo has been written to provide Council with an update and recommendation for adjustments to the 2005 water and sewer rates. These recommendations are based on projected expenditures for operation and maintenance of the water and sewer utilities. GB ELIL. St. Anthony water rates for 2004 were $1.73 per 100 cubic feet (CCF) of water used. The 2004 water rates are broken down as follows: $1.16 - Annual Operating Budget $ .52 - $2,200,000 Water/Sewer Revenue Bonds 20038 a) Kenzie Terrace/27°i Avenue Sanitary Sewer b) Water Treatment Chemical Upgrades c) Well house 3,4 & 5 Upgrades &-D5 — Non/Recur ing Maintenance (Implemented in 2003) $1.73 The water rates have not been ac#uvedfor changes in annual operation costs since 2003. Based on the proposed 2005 operations budget and the anticipation of additional non-recurring maintenance items, it is proposed to increase water rates in 2005 by $0.10 CCP, which equates to a rate of $1.83 per 100 cubic feet. A breakdown of the proposed 2005 water rates is as follows: $1.21 — Annual Operating Budget (.05 cent increase) .52 - $2,200,000 Water/Sewer Revenue Bonds 2003B a) Kenzie Terrace/27°i Avenue Sanitary Sewer b) Water Treatment Chemical Upgrades c) Well House 3,4 & 5 Upgrades S— -M 0 — Non/Recurring Maintenance (.05 cent increase) $1.83 41 The non-recurring maintenance portion of the water rate was approved in 2002 and implemented in 2003. The purpose was to provide funding for improvements to the sewer and water system. These improvements are not to be considered as projects with an immediate need for funding or completion; rather they are improvements that are made over time as funding becomes available. Some of the anticipated improvement projects include: 1) Prepare water security strategic plan 2) System wide controls and telemetry improvements. 3) Televise Sanitary Sewer Line in Kenzie Terrace Area 4) Identify and eliminate sources of inflow and infiltration into the sanitary sewer system. 5) Construct closed-loop booster pump station near Skycroft/33rd Avenue. The 2002 recommendation for non-recurring) maintenance funding anticipated phasing in a $0.20 increase in water rales over a 4 -year period. However, because of increases in the 2004 tax levy, the proposed implementation of the $0.05 increase for 2004, 0.005 R 2006 were deferred back I year. To provide the necessary funding for water/sewer maintenance, it is proposed that the non-recurring maintenance portion of water rates be increased by $0.05 in each of the next three years. The proposed $0.10 increase in 2005 water rates will have the following impact to St. Anthony residents: Coinpaizrzg-2004 to the Proposec12009 Water -lute ($_/. to $1.83pet• CCF) 1) Average Quarterly Utility Bilh (2800 CCI' of water) Increase Increase IDI14 . _.2005._ �g4 r ger nr Wates- $48.44 $ 51.24 $ 2.80 $11.20 2) Minimum Bill: (1000 CCF of water) Increase Increase _20-4- 2005 Per (narternnnal Water $1.7.30 $ 18.30 $ 1.00 $4.00 (No rate increase is necessary) The primary focus of the Sewer Operating Budget is the cost of sanitary waste disposal. In reviewing the Metro Waste's disposal costs for 2004, there was a reduction in cost for sanitary waste disposal ($387,970 compared to the average of the prior three years of $445,720). When cot nparing the 2004 operating revenues of $749,262 to expenditures of $700,131, revenues exceeded costs by $49,131. hr projecting the 2005 operating costs for sewer, it is estimated that expenditures would be approximately $735,200, which is less than current revenues. No rate increase is necessary. 42 Staff recommends Council amend ordinance Section 610 — Water, Subdivision #610.02 to reflect a 2005 seater rate of $1.83 per 100 tabic feet. The rate increase is necessary to balance the 2005 operating budget and fund non-recurring maintenance activities to the water system. Staff also requests that Council consider approval of language to the ordinance to increase water rates in 2006 and 2007 by S0.05 for non-recurring maintenance funding. 43 REQUEST FOR COUNCIL CONSIDERATION Report Date: February 1, 2005 Agenda Section: VI, G Meeting Date: February 8, 2005 ITEM DESCRIPTION: Appointments to the Planning Commission MANAGER'S REVIEW: This is to consider appointing a new Commissioner to the Planning Commission. Michael Mornson City Manager CITY OF ST. ANTHONY VILLAGE RESOLUTION 05-026 A RESOLUTION APPROVING THE FOLLOWING APPLICANT TO THE PLANNING COMMISSION WHEREAS, the City COUneil interviewed and have appointed the following individuals to the planning and parks commission: Pllnnuw> Commission Mary Rockwood NOW, THEREFORE, Bli PF RESOLVED, that the City Council of the City of St. Anthony l�iereby approves the applicant to the Planning Commissions. Adopted this 8Ch day of k=ebruaiy, 2005. ATTEST` Mayor City Clerk Review for Administration: City Manager 44 Cl 'Y OF ST. ANTHONY VILLAGE RESOLUTION 05-026 A RESOLUTION APPIZOVING TIIE FOLLOWING APPLICANT TO THE PLANNING COMMISSION WHEREAS, the City Council interviewed and have appointed the following individuals to the planning and parks commission: Plannim-, Commission Thad I lunter NOW, TIILRFl�ORE, BE I T RESOLVED, that the City Council of the City of St. Anthony hereby approves the applicant to the Planning Commissions. Adopted this 8th day of.Fcbruary, 2005. ATTEST: City Cleric Review for Administration: Mayor City Manager 45 CITY OF ST. ANTI IONY VILLAGE RESOLUTION 05-026 A RESOLUTION APPROVING TIIE FOLLOWING APPLICANT TO THE PLANNING COMMISSION WHEREAS, the City Council interviewed and have appointed the following individuals to the planning and parks commission: Planning Call mission Beath Galyon NOW, 7'l 1ERLFORE, 131; [T RESOLVED, that the City Council of the City of St. Anthony hereby approves the applicant to the Planning Commissions. Adopted this 8th day of February,, 2005. ATTEST: Mayor City Clerk Review for Administration: City Manager 46 FUTURE COUNCIL AGENDA ITEMS ry Meeting Date Meeting Type Staff Items/Issues February 22 Regular Planning Planning Commission issues of February 15 City Manager 2nd Reading - Ordinances: Mayor & Council Planning & Park Commission 2005 Water Rates March s Regular Ehlers Bond sale Award City Manager 3rd Reading - Ordinances: Mayor & Council Planning & Park Commission 2005 Water Rates wSB 2005 Street Improvement Bid Award ----- ------- 2005 Goals March 14 Special 6:00 PM Joinf. Meeting with Parks Commission March 15 Special 6:00 PM Joint Meeting with Planning Commission Marcs, 22 Regular Planning Planning Commission issues of March 15 PW Director Public Works Presentation Liquor Manager Liquor Operations Presentation Employee Recognition March 29 Special Joint Meeting with School Board April 5 Worksession 6:30 PM Review Schedule for 2005 Goals Review Financial Plan April 12 Regular Fire Chief Fire Department Presentation wsa Award bid for 39th Avenue, Phase III April 26 Regular Planning Planning Commission issues of April 19 Police Chief Police Department Presentation Ma 10 Regular May 24 Regular Planning Planning Commission issues of May 17 May 31 Special Joint Meeting with School Board June 2 3:00 - 4:30 pm Bus Tour of City Redevelopment 4:30 - 6:30 pm 2005 Goals Update I February 2005 Monthly Planner 2 3 4 6 % 8 9 10 11 12 6:00 pm Interview PC Candidates 7:00 pm Council Meeting 13 -14 --- 15 _-..._—-.___—..._ 16 17 _._— 18 .— 19 7:00 pm Planning Commission Meeting 20 21 22 23 24 25 26 President's Day 7:00 pm Council Meeting 27 20 Jan 2005 Ma, 2005 S M "1 W T F S S M 'I' W 'P F S 1 1 2 3 4 5 2 3 4 5 6 7 8 6 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 31 30 31 Printed by Calendar Creator for Windows on 1/26/2005 Monthly Planner Printed by Calendar Creator for Windows on 1/28/2005 Feb 2005 S M T W T F S 1- 2 3 4 5 6 7 8 9 10 It 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 9 10 11 12 7:00 pin Council Meeting 13 14 15 16 X17 — ._._--- __ 18 19 7:00 pin Parks Commission Meeting 6'.00 Joint Meeting with Parks Commission 6:00 Joint Meeting with Planning Commission 7:00 pin Planning Commission Meeting 20 21 22 23 24 25 26 7:00 pin COniell Meeting 27 28 29 30 31 Apr 2005 Joint Meeting with School Board S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 IG 17 I8 19 20 21 22 23 24 25 26 27 28 29 30 Printed by Calendar Creator for Windows on 1/28/2005 2005 To Do List From Goal Setting Item Responsible Person Date _ City Council Ordinance MM 2/8/2005 _ _ Planning Commission Ordinance MM 2/8/2005 Park Commission Ordinance _ MM 2/8/2005 Survey MM Donation Policy KMS Electronic Water Meter Reading JI -i Code Enforcement Report____ JM� 1/31/2005 1 & I Urate — _ T_Hubmer _ 4/5/2005 Financial Plan on '06 Budget IMM/RL Historical Records Wireless Internet KMS KMS Park Commission Communication RS/JI-I 3/14/2005 Wine In Grocery/Slone Hours ML Monitor Printing Bids Tour of City Redevelopment MM June 2, 2005 Villagefest Funding Ideas RS Re ort fromKathy Knapp_ MM January 26 Code Updates Senior Aging Council _ Planninq Commission BT _ Gatewa Monument _ JH 2005 GOALS Silver Lake Road City Hall Upgrades Sidewalk Street/Landscaping Plan Silver Lake Village Phase 2 Report on Value of Services Cn {o W (fl 4n fA (0 40 = Sp cn V En � (-)n (o (J) (n O (-n 4A f/) N (fl 69 {-n EA (o N U) .N N N -> En V O m .N .N N (n N A N N V N A W 00 A N V m .N -N co 0) V N .N 6) N V W 1N m W N O� W W O (n (o In IN -t W -* CO O V (T O W N N Co Cn N O W O O- f V (%I ()I m N W W N V N O N� (o O co O 4P 7 (o O 0 V V 1 m O m A N m A O UI N (n m N O V O O Cn -i UI N O O V O -� O m ? co (D W O V A Cb co .N 00 V Cn N Un O V s (D v C C) O 0 m 0 0 0 0 0 0 W m O Wo 0 0 o W y ) ()I co (D W D 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W o CD W CD D (D (D A D O 0 0 0 0 0 0 0 CO CO (fl O 0O (O 0O CD CO O N O of N) C o \ l 0 0 o Co (fl o ) 0 0 0 0 0 0C 0 0 0 0 0 *" v 0 0 (O -�v-Iro-0DH m -u 00mr-m71m0 05 i5 : m G7 v c �3 w- o - m (D W v (D - cp c s' m ,� x � lD x m o_s a r _. v v p,_„ :� m W �' - W z,� (D Q O (D D p () v C D CW (D o N p W W o: Q. ro ro m o o o n o D(D CD Q Z D N v 0 O= r Cs O N ,Oy. = N (B Wo W n� Q p OX W�W O n !D N .� fD -. pI (D n. N O (OD o CS7 (D (DN S w O (D �' N `C) N rn nD ((D 0 v > p 0 CD (D 0 b va = A;ubfic Facifites Project Jan -OM Appropriation, $5,687,000.00 1 Flard Costs: $1,700,000.00 01/31/2005 $14,956.71 Builders Risk $500.00 Expenditures Balance Public Work Building $2,557,000.00 $2,557,000.00 $0.00 Builders Risk $600.00 $589.00 $11.00 Contingency -Public Works $81. 150_00 031,449.72 $49.700.28 Total $2,638,750.00 $2,589,038.72 $49,711.28 Fire Station $1,700,000.00 $1,685,043.29 $14,956.71 Builders Risk $500.00 $0.00 $500.00 Contigency - Fire 557.250.00 30_00 557.250.00 Total $1,757,750.00 $1,685,043.29 $72,706.71 Soft Costs: $1,290,500.00 $1,267,697.29 $22,802.71 Land Acquisition $500,000.00 $495,610.87 $4,389.13 Architect - Oertel $340,000.00 $340,000.00 $0.00 Construction Manager- K/A $126,000.00 $108,000.00 $18,000.00 Bond Issuance Costs Issuance Costs $74,000.00 $73,796.00 $204.00 Bond Insurance $64,000.00 $64,000.00 $0.00 Capitalized Interest $109,000.00 $108,870.42 $129.58 Bond Discount 577.500.00 077.420.00 $_80.00 Total $1,290,500.00 $1,267,697.29 $22,802.71 Public Facilities - Totals $5,687,000.00 $5,541,779.30 $145,220.70 Temporary Facilities/Fire Tires Plus Lease Payments $55,500.00 $0.00 $55,500.00 Construction 70/1 -ease Payment $50,000.00 $79,670.00 ($29,670.00) Garage Door Modification $5,000.00 $5,000.00 $0.00 Phone Cabling $500.00 3755.00 255.00 $55,500.00 $85,425.00 -$29,925.00 Invoices Paid 01131/2005 Pnom Works Suaain6 n. lIcId n.vaun9 aovn FroA Inc. Krxaa Add ... do-GPcanl Con,i-, 'NSB a Assoc!ac, w$B a Asxocu,;nx WSr a Asso,mk Brand Inlmlec C.,, Brand mlonrc Carp. Fxbccn, mwrprdwd, C cwor "Skills las, Inc. 00'lllc L Stcm r.11. v,au:ono Eaca.ada9 nr IntsClnipo,alaJ Gra^ n Con x, Inc. ,panln sG ll'b'sk $d CFloollon r11mn5`Ssll I'll F� Mild .....Iion Undcd ndorstp-Rvuwl Kr urn Addv,ln -Gl rnbr,teo,bles ,l Knmx Son, Ei n-Ganernl Conditone Wnlc Ins, 4[0470 ACG, Inc. FAIabsF':olni-si—I F.eAd n9 KlusAlncmpo-Ro Kraus Andonml- liolc:burscalms K[aos Add,,s,,, Co d50x 14, Rd 01y 11, cdCidsledl FlIrlos AGO otm95O Thonsbnck Sm, i:lEll1dIn F,nm Slnlce 14,01,1! D ADS OAmadn�:inlur AGB Cos4u W on Till a:,dwarc EdAl C mst...l cg E>ed Con d,gsA nt Fa6roA d....Ita Kill, Arelenar✓ 12ei.Mnd Scroll Krtus MJarcar-Gnoeal Canrlibons 7403 CadwS umdmc SCr! & CansUudlan $plleran Co cans!muuon True Cdy Ill 111 Coor United 9lalna ebN:11.11l ACS. Au{arnnlic 3011 A03ACG n0a aaw,dor, OJI!Wi`a11 `cnxrOY Eb,d Aron Kra[ Armlocc.,m�,e . Rdmburscadbs K—., Andorra, - Gm,oaroonsVon. In, aurum ,mare, Ino. U " Amlo¢!.1,drvckd NNIny Mcmollo SninY Ta So G FiSrU4inrs Rlpk Is:nr:mac ACC, III, CDillrn r... ro CDillL S;onc 'Nacx And—on Gi...rl C,blm 'nus Mtlo r, -Ganc:rl Gonfiliodx did ob. od OMvall, Inc. 6lddbrodm$1,11 F1 Thu Did, Curimlion Wan alb' ll, "I l— ,IIM elams rill SI wl Uk'n0 al l,ESic 9prinklcr Wldle Son, cinlE Fnd" y ACG, Inc. 406 Co;bncEll, F.bs.G-C, inl6dc,cy Falcon, nA.rp,l,Ind GrCcInre, Ne Krnn,Adelson - G—rd,rsal!oe Rod G,d,, SWn - Ganarnl Con 1110no Rod R.,ft Steel Eradc,x SGO ft0oW9 & CcruNrdicn TWS itGr dlod Twin CIry . Eld" 00ar Adj.,,IC, ElocUlc `ADS Cl'lly Enl,rryisex, Inc. 406"a(old'I r. G,.,,datal soma o1 n, G,aes AC...... e5..in K,xnx And.... C0 4.Gfan Kracs Andaraon CansV uclicn T,,m Cd, Pol D1 T`Na, d Si Ganga 000r Unhod Sla, ani4'vl NSon, FAule 6 , In'. 0 Nova mxl, Inc. Also Bcs, El m Sprinklo[ Sinal, Boat Elecl,lc Kurus Anderson Kram Amnon Acca sccel, mc. Conmry Fodce Ebod C -MISS,$ Ebod0onxrr Prd. I Ind $mammals oduses 011umin0nx Strot Fys Inc. FIntol cook Sl,ol FabdceUod fi lul0nc O,rd...l or,domux rso Cl.ta Century dillo company, F.nl. Fn,lamnc Excavald0 F. Id. Ron tErys"n:ed Nl,A Fros OMwll, Inc. Nova Rdoid, c. sG0 Hoo(in9 d CanzPucGan ACG.ACE.Ind. Pniudny nc. 806 C..rs Rico CO Cie us 2mdwaYs.[Is . COiii, &Slone Ebwl Ooldnmd0n 0w Conpanlos' R,diCtdEmlCs Tlen CiCanto Goon rural 57352130 $10,51000 SS/ 870.00 Sl ]90 00 S1A53.00 $52225 5119,0) $901.00 $2.74000 $12B.7n,10 $59955.00 $34200 2004 $2> eo1.70 S52.351.65 S15,352CO 51 ]38 50 $4029.30 $23348.1$ 53384500 $10.13300 $4 750,00 59,033.30 $15,39500 5507.50 55,236.35 $26626.00 $%56855 S2 4"4 `0 -- 52,569,569-08.az F led, sz 1,0,000 00 515/,00000 sato ad $6il$L Oc $2,63t.n0.00 flm Stalmn Bur» 9, ldnrc 1 c. Nevn Frost, me 80r, Fuld", Inc oli., Mdon'on- lircrmbmaanblg 'Kraus Mdancn-Ganrrxl Cond Smnn mmdoc Corn. WEE & Anctialas NLS6 & Acsodst,, VICE & Asscaiales Stidun wd, & Mfl IT, 3n[olr fiulldurs, N¢. Rod PU:s Ind..rill Torsi, acoyon, it—1 Inlmlcc Corp. Torn, Ir T,d,c Clint. SAW, 801ein, Inc. Honnapin COunly- fl -I '.hmnbcck slccl F'ebhcci5oa rwrn Croce Ancon d,x, Iris. Bclsir M ildm, Inc, Brcdom Groxoor cslonsse, Inc. H.daa skeet Kurus Andmson 0.eimbuncablcx Kid. Anoints, Gceeru cone Stowbor8'Notrud ]drl1 ,s,T Ill ... bock$1-117,1 tylion Bclal! Buildnr5, Inc. Idnd, Ebddc Kraus AroW,on C—Irld - KraeeMdereOnConxtrudlon S,, -1I, S,,t,r s, ,,, 6lcenber9 Wnldm Clictin llm snmmd Fin, vrmca5on Thnn buck Stud Fobrolls, Unitad Slolas Alcahenleal Uh, Ends..., brc. Cre ..C'n .,.nc. Hurl la Eloc KMH Erecle , H. Iicinnrl0,1 Inc. Porkos Gonxlmgion Company Prc,Eoo B"IdaN o0.1N liit Pill PrdncUon t int—k Slml fi6mador Unlmd sutox El o!ill W'A... P:ollSplwru Kurus AM ... An Cor iruc6on %ua.Ydtmod Gcnls-'!m Ronda Emcb!c Kurus And—,, Corehdcdod Kmcs Add,—Ccn"Idn' on nc ncrnod Om'rdk Inn. Md", C, -61d P„d !s Ptaclp o]updwo rf VIT 6larFict Fuc or,t Wlu:ruGion rirm�l obc,3 Stool °,bdc,ll,n unuod Glens, mc. wum smm, Mdmonmal Kraus Andorson mmo omen, c. Ere F. Add ... d. E!acelc Erroll , fE Ins Cl,lrim, Service Cavc, T,cm,amd,5, Inc. A. J. Sprni„x M. aemod 0"111, ;no Pa(0a Clod Bion Company Jclfs, HAM Add,o.s, Parnham J.hn IEolonlck MOO $3944.40 $29289.45 $1'241245 0,7"45 $24,13000 52,2,550 W $25,060.00 $15200,0 $CA."0 Sit) 806.11, 57,688.50 52759255 $10,573.50 $: 340,45 $22,150.00 S4,0"00 s34.200-00 35,950 CO $T.$30 N $m,7 to $1,859.00 $121,60000 $469015 NUN 20 $21430.25 $)/,52035 S8,1`v155 $19,760.00 $24,52900 51545480 54200.50 $461550.00 $22,300,C0 S4,48S,00 $3,00000 $12,68Y 25 61125095 U7.63665 OMI10 3.943.10 $i6,9i0,00 $52,39400 5265090 5239940 $1.115.19 160500 0 5446,4 54[645 S 962.85 52,2 222.40 1626.%5 $,60500 6,17500 65 $7.611 $7.51165 $2,215 d4 $1,21000 52,900.00 55.500 $5,1152575 $5,700 $57 1 0 A5 39,13126 $`+,900.00 31025 1615000 350 00 $24533 MOM 203116 216 31 52,020.00 "rofin, $5do,96o.00 Flund'd1s 5340 000.00 Fn ging $12FOMIN Yrs d—. of $in. Fu 1m $1,700,000 00 PurAl5o 3501 S:wo, II acrd $243 NO 5900.00 Prchto 3505 S:Nc! Iako Poad $248,560.20 S,til$50,00 umsyav 0n, $1,07100 $1,25/,75][0 Oorsay&Wills, $2,15].25 Xcnl En,!,, 54.23 Xdcl Find, $1262 Xcol£ns11, $12.04 Xcel E .... y $12.41 xmI £nuw $l.,is Told 549551082 OcrAl mcb0als SI4000.00 OcrS: Ncblloct' 559,066.17 Ocad Ascbilecb $75,50602 O,ns1Akh,ri 5115,000.00 (And Asubucas $30,00000 0,,I,l Adcnti cs $25,00000 Omld Gclm,aG $3,00000 omlel Am:Uoch $13,000.00 DOO ktih!!-I, §83$270 T.C.1 $340,000.00 Kone M,lAs,- OM F'oc 55,000.00 Dr.— Ar'SrAn-Cld Poo 5500000 ffiros And.... n- CM Foo $5,00000 Kraw Mdonon CM Fla S10000.00 Kr.:ac AndorsOm CM Pon $10.00000 Kranz And—cl Ctf Foo $10,000,06 9..s And... ill Elf Fac 610,000.00 KnaucAnl—s,-CAfF., $7,000.00 Kmux And,rs,n CM Al $2,000.00 Kraus Amnon -CTA F„ $5000.00 K.... And .... I, -CM 5- S2.000.il Kram Ad,4soA-CM,lc, $12,00000 KraalNidl -CIAFnc iL 0069 Total $106,00000 "rofin, $5do,96o.00 Flund'd1s 5340 000.00 Fn ging $12FOMIN m � n c Nv �NmH n''o�v'-'m�Aov�m sN^Zv�N�yo mN�O oNxm ZN(nro o� o o �tn�(n tnvx(Ao `m ro'm QZ, n" 'o x�ov �•''3--'.3� �=N- A3'�3 zN `"•�-3� ° NfOro o Nm '� .. 'm avv �v 3 c•(n N 4 c� N (�pm :Aro •• ro w o W u - z N' 2 S O N f:: p 00 O O O(JO 0000�0 p O p b)4>00 NN JO(J/(!fN OI000000000000 000 JO O J 00000000} OO C.00 - 0000 O 00000 )OitD Ifl it I N WIN VI ✓+ G N G LI W �/� G EEDD ro N O C J -P OU 41 W o lo, O'W P E LlC J O 0 c. m J c3 Pio ron' .000 J J ( cS 110o �m vwmm � v� m om w Na utoo T n +o N N o o< NS Vp VN a �'. 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