HomeMy WebLinkAboutCC PACKET 11132007H.R.A. meeting immediately
following regular meeting
CITY OF ST. ANTHONY
CITY COUNCIL MEETING AGENDA
November 13, 2007
7:00 p.m.
Call to Order.
Pledge of Allegiance.
Roll Call.
Consideration, Discussion, and Possible Action on All of the followigg items:
I, Approval of the November 13, 2007, City Council Meeting Agenda.
II. Proclamations and Recognitions.
III. Consent Agenda.
These items are considered routine and will be enacted by one mofion. There will be no separate discussion of these items unless a Councibnember or citizen so
requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda.
A. Approval of October 23, 2007, Council Meeting Minutes. (pp.1 - 5)
B. Licenses and Permits. (p. 6)
C. Claims. (pp. 7 -10)
IV. Public Hearing.
V. Reports from Commission and Staff.
A. Canvass Election Results from the November 6, 2007 Election. Barb Suciu, City Clerk presenting.
(pp. 11 -13)
VI. General Business of Council.
A. Ordinance 07-005; Single Sort Recycling. (flnal reading) (pp. 14 - 20)
B. Resolution 07-072; 2008 Contract with Greater Metropolitan Housing Corporation authorizing the
annual contribution to the Revolving Loan Fund and the Housing Rehabilitation Fund.
(pp, 21- 32)
C. Ramsey County Commissioner, Jan Parker presentation.
D. Road Reconstruction Task Force presentation. Todd Hubmer, WSB & Associates presenting.
(pp. 33 - 56)
E. City Engineer Update. (pp. 57 - 58)
VII. Reports from City Manager and Councilmembers.
VIII. Community Forum.
Individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the podium, sign their name
and address on the farm at the podium, state their name and address for tire Clerk's record, and limit their remarks to five minutes. Generally, the Citiy
Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a fiiture report or direct the matter to be
scheduled on an upcoming agenda.
IX. Information and Announcements.
X. Miscellaneous Informational Documents.
XI. Adjournment.
Our Mission is to be a progressive and livable comntunity, a walkable village, which is safe and secure.
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CITY OF ST. ANTHONY
CITY COUNCIL REGULAR MEETING MINUTES
October 23, 2007
CALL TO ORDER
Mayor Faust called the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE
Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
ROLL CALL
Present: Mayor Faust; Councilmembers Gray, Horst, Stille, and Thuesen
Absent: None
Also Present: City Manager Mike Morrison
CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF TI3E FOLLOWING
ITEMS:
I. APPROVAL OF OCTOBER 23, 2007 CITY COUNCIL MEETING AGENDA
Motion by Councilmember Horst, seconded by Councilmember Stille, to approve the City
Council Meeting Agenda of October 23, 2007.
Motion carried unanimously.
II. PROCLAMATIONS AND RECOGNITIONS.
None.
II.I. CONSENT AGENDA.
A. Approval of October 9, 2007 Council meeting minutes
B. Consider licenses and permits
C. Consider payment of claims
D. Resolution 07-070; Approving a Currency Exchange License for 3800 Silver Lake Road
Motion by Councilmember Gray, seconded by Councilmember Thuesen, to approve the Consent
Agenda items.
Motion carried unanimously.
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City Council Regular Meeting Minutes
October 23, 2007
Page 2
IV. PUBLIC HEARINGS.
None
V. REPORTS FROM COMMISSION AND STAFF
A. Ordinance 07-004; Text Amendment to Light Industrial Section 1640.02 (Final Reading)
City Manager Mornson reported the prospective buyers of 2812 Anthony Lane South have
requested a text amendment to the City's Zoning Ordinance to allow dayeares as conditional use
in the Industrial Zoning District. He stated the applicants presented the proposed text
amendment to the Planning Commission in a concept review at the August 21, 2007 meeting and
at the September 18, 2007 Planning Commission meeting. He reported staff sent the proposed
text amendment to the City Attorney for his review and complements. He reported the City
Council reviewed the Ordinance Amendment at the September 25, 2007 meeting and the October
9, 2007 meeting. He stated this is the final reading of the Ordinance Amendment.
Motion by Councilmember Stille, seconded by Councilmember Gray, to Approve Final and
Third reading of Ordinance 07-004, an Ordinance Amending Chapter 16 of the City Code being
Zoning and Land Use.
Motion carried unanimously.
13. Resolution 07-071; Approving a Conditional Use Permit for Jack .& Jill Daycare and Pre -
School at 2812 Anthony Lane South
Planning Commissioner Heinis informed Council that the Planning Commission addressed the
safe drop off area for children, parking spaces, and landscaping issues with Mr. Foster. IIe
reported the presentation was well prepared and the request was unanimously approved by the
Planning Commission.
Councilmember Stille questioned whether the survey was provided by Mr. Robert Foster.
Planning Commissioner Heinis stated Mr. Foster provided the required survey.
Mr. Robert foster addressed the Council and restated the background for the purchase of 2812
Anthony Lane South and the location of the Jack & Jill Daycare and Pre -School at this site. He
explained the exterior site plan relative to parking, traffic flow, drop off areas, the play ground
area, walkways, and landscaping. He stated future plans for 2812 Anthony Lane South include
more office use and less industrial.
Councilmember Thuesen questioned whether the parking would be adequate during peak pick up
and drop off times.
Mr. Foster replied they are comfortable with the parking plan.
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City Council Regular Meeting Minutes
October 23, 2007
Page 3
Motion by Councilmember Thuesen, seconded by Councilmember Gray, to Approve Resolution
07-071, a Resolution for Approval of a Conditional Use Permit for the Jack & Jill Daycare and
Pre -School Facility Located at 2812 Anthony Lane South with conditions.
Councilmember Stille commented this is a good established business coming into the
community. He stated it would bring more individuals into the City who would use other
businesses in St. Anthony. Ile commented the change to more office space in this area is also a
plus.
Motion carried unanimously.
VI. GENERAL POLICY BUSINESS OF THE COUNCIL
A. Ordinance 07-055; Single Sort Recycling (Second Reading)
City Manager Mornson reported that in September 2006, the City Council adopted an ordinance
allowing single -sort recycling in St. Anthony for twelve (12) months as a pilot program. He
explained the City Council wanted to see how well the community accepted this change in
collecting recyclables, if this method was efficient in its collection of recyclables, and effective
in maintaining or increasing recycling efforts within the community.
Councilmember Gray inquired whether emails or calls were received since the last meeting.
City Manager Mornson replied none had been received.
Mayor Faust imparted comments he heard from residents. He stated he was not concerned about
the tonnage amount, as it might no longer be a good metric.
Motion by Councilmember Thuesen, seconded by Councilmember Gray, to approve Ordinance
07-005, an Ordinance approving Chapter 555 of the City Ordinance, Single Sort Recycling,
Second Reading.
Motion carried unanimously.
VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS
City Manager Mornson reminded Council that there are three scheduled regular Council
meetings left for the year — November 13, and 27 and December 11, 2007.
City Manager Mornson requested Council members review the invitation to attend the
Metropolitan Regional Meeting in Bloomington and let him know if they wish to attend.
City Manager Mornson reported attending the ICMA Conference where speakers provided
information on civic engagement, performance management, and budget presentation. He stated
he brought back information and ideas to consider for implementation with the department
heads.
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City Council Regular Meeting Minutes
October 23, 2007
Page 4
City Manager Morrison reported the November 13, 2007 meeting agenda included a reports form
the City Engineer on the Road Reconstruction Task Force, the Ramsey County Commissioner's
report, the Greater Metropolitan Housing Agency, and the canvassing of the election results.
City Manager Morrison reported the Planning and Park Commission seat applications are due on
November 16.
9 City Manager Morrison reported he volunteered as a Junior Achievement volunteer for the third
10 grade again this year. He will volunteer for two thirds grade this year at Wilshire.
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12 City Manager Morrison pointed out the Middle Mississippi Watershed Organization educational
13 kiosk available in the hallway at City Hall. He explained the kiosk would display information on
14 cleaning up the environment.
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16 Councilmember Stille questioned City Manager Mornson about the Northeast Diagonal Trail and
17 access to St. Anthony Boulevard.
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19 City Manager Morrison replied the ramp would be opened on November 19, 2007.
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21 Councilmember Stille reported he attended the quarterly Family Services Collaborative meeting.
22 He explained this group serves at -risk youth and is always looking for members. He stated the
23 Family Services Collaborative would host a Computer Internet Safety seminar on October 24,
24 2007 (7:00 — 8:00 p.m.) and a Sexual Assault and Personal Safety seminar on November 7, 2007
25 given by Police Chief John Ohl.
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27 Councilmember Thuesen reported the Road Reconstruction Task Force would report its findings
28 at the November 13, 2007 Council Meeting,
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30 Mayor Faust reported attending the League of Minnesota Cities Board of Directors meeting on
31 October 18, 2007. He reported the Board heard reports on how the League of Minnesota Cities
32 interacted with the flooding victims in southern Minnesota; heard a Telecommunications Task
33 Force report; the Board of Trustees of the 4M Fund activities report; discussed Best Value
34 Contracting; reviewed draft policies for approval on November 29, 2007; prioritized goals and
35 tactics; and developed nine objectives. Ile stated the nine objectives include: 1) enhance
36 understanding of the League of Minnesota Cities by the general public; 2) focus strategies by
37 giving newly elected officials information needed to do their job; 3) discussion of big ideas; 4)
38 conduct statewide survey to determine what cities value; 5) collaborate local government
39 initiatives; 6) new cost effective ways to deliver services; 7) influence behavior by elective
40 official's that inspire public confidence; 8) address demographic impacts; and 9) exploring
41 expanded onsite or regional League of Minnesota Cities services.
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43 Mayor Faust stated he believes the League of Minnesota Cities
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City Council Regular Meeting Minutes
October 23, 2007
Page 5
Councilmember Stille thanked Mayor Faust for the time and participation he puts on the League
of Minnesota Cities, the Middle Mississippi Watershed Organization, and the benefits St.
Anthony has reaped from his participation.
VIII. COMMUNITY FORUM
Mayor Faust invited residents to come forward at this time and address the Council on items that
are not on the regular agenda.
Hearing none, Mayor Faust moved forward with the agenda.
IX. INFORMATION AND ANNOUNCEMENTS
Councilmember Stille mentioned the upcoming Sister City Annual Meeting on November 4,
2007. He reported that he and Jay Hartman would report on their trip to Salo, Finland.
Mayor Faust encouraged everyone to exercise their constitutional right to vote on November 6,
2007.
X. MISCELLANEOUS INFORMATIONAL DOCUMENTS
None.
XI. ADJOURNMENT
Mayor Faust adjourned the meeting at 7:49 p.m.
Respectfully submitted,
Dianna Wise
TimeSaver Off Site Secretarial, Inc.
ATTEST:
City Clerk
Mayor
Motion carried unanimously.
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Saint Anthony Village
DATE: November 13, 2007 Approved:
TO: Mayor and Council members
FROM: License Clerk
ITEM: License and Permits for Approval:
Heating & Air Conditioning License:
Fath Hvac, Little Canada, MN
Garbage Haulers License:
Applicant: Ace Solid Waste, Ramsey, MN
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BREMER BANK ST. ANTHONY VILLAGE
CHECK REGISTER
VENDOR # PAYEE
CHECK #
DATE
AMOUNT
9055 FREEWAY TOWING
4719
10/25/2007
$210.53
9509 MINNESOTA TURF & GROUNDS
4720
10/25/2007
$105.00
9055 FREEWAY TOWING
4722
11/1/2007
$90.53
0.00111 ABRA MN BROOKLYN PARK
4732
11/14/2007
$575.50
9526 ACCESS DATA CORP
4733
11/14/2007
$495.00
8471 AIRGAS NORTH CENTRAL
4734
11/14/2007
$116.70
4779 ALCORN BEVERAGE CO, INC
4735
11/14/2007
$345.75
8621 ALLIANCE MECHANICAL
4736
11/14/2007
$2,599.50
9519 ALPINE ASPHALT, INC.
4737
11/14/2007
$2,912.00
9250 AMERICAN MESSAGING
4738
11/14/2007
$202.35
8450 ANIMAL CONTROL SERVICES,
4739
11/14/2007
$390.31
8794 ARCTIC GLACIER INC.
4740
11/14/2007
$475.32
8540 ASPEN EQUIPMENT CO
4741
11/14/2007
$207.80
7332 BAUER BUILT INC.
4742
11/14/2007
$1,042.71
4293 BELLBOY CORP.
4743
11/14/2007
$13,084.84
8555 BIFFS, INC.
4744
11/14/2007
$285.82
4231 CAPITOL BEVERAGE SALES
4745
11/14/2007
$32,976.95
8652 CARTRIDGE CARE
4746
11/14/2007
$101.18
9100 CAT & FIDDLE BEVERAGE
4747
11/14/2007
$282.00
610 CATCO
4748
11/14/2007
$85.95
8663 CHENOWETH FLORAL & GREEN
4749
11/14/2007
$22.33
4080 CHISAGO LAKES DIST, CO.,
4750
11/14/2007
$5,500.23
9378 CITY OF FALCON HEIGHTS
4751
11/14/2007
$2,876.01
9379 CITY OF LAUDERDALE
4752
11/14/2007
$1,517.76
8577 CITY OF ST. PAUL
4753
11/14/2007
$134.13
9209 CLOSE LANDSCAPE ARCHITEC
4754
11/14/2007
$673.73
4095 COCA COLA BOTTLING COMPA
4755
11/14/2007
$1,404.55
4101 COMMERS CONDITIONED WATE
4756
11/14/2007
$106.50
4107 COMPTON'S COMMERCIAL CLN
4757
11/14/2007
$6,677.55
9524 CREATIVE PRODUCT
4758
11/14/2007
$676.48
8602 CROWN TROPHY
4759
11/14/2007
$87.54
8557 DAILEY DATA & ASSOCIATES
4760
11/14/2007
$766.10
9525 DAN'S FENCE LLC
4761
11/14/2007
$400.00
9315 DANG/PHUONGMAI
4762
11/14/2007
$31.51
8834 DEMPSEY'S STUMP SERVICE
4763
11/14/2007
$100.00
8465 DETERMAN BROWNIE, INC.
4764
11/14/2007
$10.42
8219 DEX MEDIA EAST
4765
11/14/2007
$73.00
4110 DICKSON ELECTRIC
4766
11/14/2007
$1,542.00
8437 DIRECTV INC
4767
11/14/2007
$29.77
7371 DISCOUNT STEEL, INC.
4768
11/14/2007
$186.65
5122 DRUSCH/DONALD
4769
11/14/2007
$219.78
8697 EXTREME BEVERAGE
4770
11/14/2007
$900.00
9395 FACTORY MOTOR PARTS CO
4771
11/14/2007
$90.38
8153 FILTERFRSH
4772
11/14/2007
$126.96
8364 FIRE ENGINEERING
4773
11/14/2007
$29.95
9229 FIRSTLAB
4774
11/14/2007
$32.50
8647 FRATTALLONE'S HARDWARE
4775
11/14/2007
$154.69
9236 FSH COMMUNICATIONS
4776
11/14/2007
$63.90
1030 G & K SERVICES INC
4777
11/14/2007
$659.50
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BREMER BANK ST. ANTHONY VILLAGE
CHECK REGISTER 8
VENDOR # PAYEE
CHECK #
DATE
AMOUNT
0.00112 GILUJEANNETTE
4778
11/14/2007
$15.00
8050 GOPHER CASH REGISTER COM
4779
11/14/2007
$16.29
9516 GRAFFITTI SOLUTIONS, INC
4780
11/14/2007
$94.79
1250 GRAINGER
4781
11/14/2007
$129.40
9102 GRAND PERE WINES, INC
4782
11/14/2007
$592.00
4172 GRAPE BEGINNINGS, INC.
4783
11/14/2007
$566.25
4175 GRIGGS COOPER & CO INC
4784
11/14/2007
$10,658.02
1410 HARMON AUTOGLASS
4785
11/14/2007
$40.00
1420 HAWKINS, INC
4786
11/14/2007
$647.98
8221 HEDBACK, ARENDT, KOHL
4787
11/14/2007
$5,000.00
1505 HENNEPIN COUNTY SHERIFF
4788
11/14/2007
$870.68
8987 HENNEPIN COUNTY TREASURE
4789
11/14/2007
$312.75
9204 HENRY SCHEIN, INC.
4790
11/14/2007
$38.23
4207 HOHENSTEIN'S, INC
4791
11/14/2007
$6,047.40
8252 HOME DEPOT CREDIT SERVIC
4792
11/14/2007
$39.13
8833 I -STATE TRUCK CENTER
4793
11/14/2007
$6.03
8658 INSTRUMENTAL RESEARCH, I
4794
11/14/2007
$85.50
4125 JJ TAYLOR DISTRIBUTING
4795
11/14/2007
$41,408.37
8349 JOHN'S SOD
4796
11/14/2007
$115.98
4220 JOHNSON BROTHERS LIQUOR
4797
11/14/2007
$13,024.40
7352 KATH FUEL OIL SERVICE
4798
11/14/2007
$53.20
8434 LEAGUE OF MINNESOTA CITI
4799
11/14/2007
$130.00
2040 LILLIE SUBURBAN NEWSPAPE
4800
11/14/2007
$465.99
8229 LOFFLER BUSINESS SYSTEMS
4801
11/14/2007
$872.77
8167 LYNN PEAVEY CO.
4802
11/14/2007
$347.95
9114 M. AMUNDSON LLP
4803
11/14/2007
$2,813.34
2130 MAMA
4804
11/14/2007
$18.00
4265 MARK VII SALES INC
4805
11/14/2007
$27,614.75
4263 MARKET AMERICA CORP.
4806
11/14/2007
$329.00
8263 MCLEOD USA, INC.
4807
11/14/2007
$212.72
0.00108 MENDESH/ADRIANA
4808
11/14/2007
$50.00
2240 METROPOLITAN COUNCIL
4809
11/14/2007
$36,467.00
9463 MEYER CONTRACTING, INC.
4810
11/14/2007
$509,357.70
9459 MIDC ENTERPRISES
4811
11/14/2007
$468.60
8467 MIDWAY FORD
4812
11/14/2007
$124.43
2280 MIDWEST ASPHALT CORP
4813
11/14/2007
$531.70
9521 MIDWEST LANGUAGE BANC
4814
11/14/2007
$120.00
8045 MINNESOTA COUNTY ATTYS A
4815
11/14/2007
$38.34
9520 MINNESOTA DARE OFFICER'S
4816
11/14/2007
$85.00
9522 MINNESOTA STATE FIRE MAR
4817
11/14/2007
$70.00
9195 MISTER CAR WASH
4818
11/14/2007
$92.74
2360 MN CONWAY FIRE & SAFETY
4819
11/14/2007
$243.52
9365 MN FALL MAINTENANCE EXPO
4820
11/14/2007
$25.00
8720 MOORE/DALE
4821
11/14/2007
$370.96
9517 MORRELL ENTERPRISES, LP
4822
11/14/2007
$396.80
8409 MOSBY/MARK
4823
11/14/2007
$152.15
4299 MPLS. OXYGEN CO.
4824
11/14/2007
$43.23
2395 MTI DISTRIBUTING, INC
4825
11/14/2007
$398.26
9084 MUZAK - NORTH CENTRAL
4826
11/14/2007
$55.41
BREMER BANK ST. ANTHONY VILLAGE 9
CHECK REGISTER
VENDOR# PAYEE
CHECK#
DATE
AMOUNT
7370 MYERS TIRE SUPPLY COMPAN
4827
11/14/2007
$29.47
8996 NEEDHAM DISTRIBUTING CO
4828
11/14/2007
$308.00
8883 NEW FRANCE WINE COMPANY
4829
11/14/2007
$993.25
8326 NEWMAN TRAFFIC SIGNS
4830
11/14/2007
$558.39
9266 NORTHERN WATER WORKS SUP
4831
11/14/2007
$587.55
9523 NORTHSTAR INSPECTION SER
4832
11/14/2007
$5,196.01
9518 NORTHWAY IRRIGATION
4833
11/14/2007
$440.00
45 OFFICE DEPOT
4834
11/14/2007
$1,461.60
5168 OHL/JOHN
4835
11/14/2007
$60.95
0.00109 OLSON/HAROLD
4836
11/14/2007
$15.00
8528 PACE ANALYTICAL SERVICES
4837
11/14/2007
$26.00
7217 PARTS PLUS
4838
11/14/2007
$11.18
9275 PAT KERNS WINE MERCHANTS
4839
11/14/2007
$1,470.00
4354 PAUSTIS & SONS
4840
11/14/2007
$2,513.75
0.0011 PEARSON/KEITH
4841
11/14/2007
$15.00
8805 PETTY CASH - BREMER BANK
4842
11/14/2007
$176.19
4360 PHILLIPS WINE & SPIRITS
4843
11/14/2007
$19,058.34
9370 PREMIUM BUSINESS PRODUCT
4844
11/14/2007
$653.00
4161 PREMIUM WATERS, INC
4845
11/14/2007
$50.00
9180 PROFESSIONAL TURF & RENO
4846
11/14/2007
$745.50
9139 PROPERTY KEY, INC,
4847
11/14/2007
$50.00
4385 QUALITY WINE CO
4848
11/14/2007
$18,850.33
9119 RECHECK
4849
11/14/2007
$30.00
0.00113 ROY C., INC
4850
11/14/2007
$336.96
8199 SIGNATURE CONCEPTS, INC.
4851
11/14/2007
$173.97
3355 SILVER LAKE CLINIC
4852
11/14/2007
$24.00
9072 SPECIALTY WINES & BEV. L
4853
11/14/2007
$480.50
4782 ST ANTHONY VILLAGE CENTE
4854
11/14/2007
$1,576.75
9083 ST. ANTHONY RETAIL DEVEL
4855
11/14/2007
$3,251.97
8620 SUNDE/TRESSA
4856
11/14/2007
$50.00
4780 SURLY BREWING CO
4857
11/14/2007
$1,153.00
3260 T A SCHIFSKY & SONS
4858
11/14/2007
$146.05
8920 T.C. FIELD & COMPANY
4859
11/14/2007
$2,000.00
9296 T -MOBILE
4860
11/14/2007
$239.92
9218 THREE D SPECIALTIES
4861
11/14/2007
$1,129.45
7337 TIMESAVER OFF SITE SECRE
4862
11/14/2007
$486.00
8222 TKDA ENGINEERS
4863
11/14/2007
$212.13
7330 TRI STATE BOBCAT, INC.
4864
11/14/2007
$1,597.50
8824 TRI -COUNTY BEVERAGE, INC
4865
11/14/2007
$651.80
4481 TWIN CITY JANITOR SUPPLY
4866
11/14/2007
$262.11
8010 UNIFORMS UNLIMITED
4867
11/14/2007
$177.40
9153 USA MOBILITY, INC.
4868
11/14/2007
$23.30
8888 VALPAK OF MINNEAPOLIS -ST
4869
11/14/2007
$1,300.00
9059 VALUEWEB
4870
11/14/2007
$65.85
8227 VERIZON WIRELESS
4871
11/14/2007
$768.16
3698 VIKING ELECTRIC SUPPLY
4872
11/14/2007
$135.72
4451 VINOCOPIA
4873
11/14/2007
$384.00
4494 WASTE MANAGEMENT- BLAIN
4874
11/14/2007
$459.10
8316 WINE COMPANY/THE
4875
11/14/2007
$604.95
BREMER BANK ST. ANTHONY VILLAGE 10
CHECK REGISTER
VENDOR #
PAYEE CHECK# DATE AMOUNT
8310 WINE MERCHANTS INC
9510 WISCONSIN MUNI CLERKS AS
4499 WORLD CLASS WINES, INC.
8273 WSB & ASSOCIATES, INC.
2680 XCEL ENERGY
8492 ZARNOTH BRUSH WORKS, INC
TOTAL
4876
11/14/2007
$3,714.77
4877
11/14/2007
$50.00
4878
11/14/2007
$625.91
4879
11/14/2007
$45,949.05
4880
11/14/2007
$12,804.40
4881
11/14/2007
$378.08
$877,848.73
STAFF REPORT 1 �
To: Mayor and City Council
City Manager
From: Barb Suciu, City Clerk
Date: November 13, 2007
Subject: Canvass November 6, 2007 Election Results
The City of St. Anthony held their municipal election on November 6, 2007 for Mayor and two
councilmember seats. Attached are the official results of the election for canvassing.
The total number of voter that turned out for the election was 557. Total registered voters in St.
Anthony are 5420. This results in a 10% turn out for the City of St. Anthony.
Staff canvass election results
CITY OF ST. ANTHONY 12
CANVASS OF CITY ELECTION RESULTS
November 13, 2007
Certification
2007 ELECTION RESULTS
Precinct 1H
Precinct 2H
Precinct 1R
Total
Mayor (4 year term)
Jerry Faust
139
248
99
486
Write -Ins
8
15
3
26
Councilmember (4 year term)
Hal Gray
124
250
87
461
Jim Roth
134
242
88
464
Write -Ins
6
15
7
28
The total number of votes cast was 557.
13
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STAFF REP O RT - ==14
To: Mayor and City Council Report No.:
City Manager
From: Kim Moore -Sykes, Assistant City Manager
Date: .November 13, 2007
Subject: Single -Sort Recycling Ordinance
Background: In September 2006, the City Council adopted an ordinance allowing single -sort recycling in St.
Anthony for twelve (12) month as a pilot program. The City Council wanted to see how well the community
accepted this change in collecting recyclables, if this method was efficient in its collection of recyclables and
effective in maintaining or increasing recycling efforts within the community.
Because a number of metro -area communities had implemented this method of collecting recycling, the City
Council asked as part of this pilot program for staff to investigate many of the claims before approving a
permanent single -sort recycling program. Council wanted staff to review tonnage amounts collected and
compare those amounts collected by the dual -sort collection method, a method traditionally used by the City;
provide the residents information about single -sort recycling; get feedback from the residents using single -sort
recycling; and flush out issues that need to be addressed in a single -sort recycling ordinance.
" • Review and Compare Tonnage Amounts.
2007 (thru August): Single -Sort Recycling Collection method: 470.8 tons of recyclables
2005 (thru August) Dual -Sort Recycling Collection method: 479.8 tons of recyclables
The tonnages from 2005 were used because one of the haulers had begun using single -sort recycling
method in 2006, prior to Council's temporary approval of single -sort collection. According to the above
comparison, the amounts collected by they two methods are roughly comparable at the same point in the
year.
Educate and Inform the Residents about Single Sort Recycling. Staff and representatives from Allied
Waste, Walter's and Waste Management advised the City Council that they would provide residents and
customers with information regarding single -sort recycling. Council also requested that residents be
provided information about the new recycling bins and the various sizes available to meet their needs.
Staff provided information to the residents through the City's newsletter and personal requests for
information.
Solicit Feedback from Residents Using Single Sort Recycling. In the 2007 Summer City Newsletter, staff
asked residents to report their experiences with single -sort recycling. A special email address specifically
for this question was established. Staff received an overwhelming amount of emails from residents
stating their support for continuing the single- sort recycling method of collecting recyclables. Many
stated its convenience as the primary reason for continuing it. The residents defined convenience in two
ways: One container for all recyclables reduced time spent sorting and only one container had to be
Staff Single Sort Recycling final reading
rolled to the end of the driveway. Staff estimates they received more than 50 responses in favor of 15
continuing single -sort, several of which are on file should Council want to review them.
Some residents voiced concerns about the possibility of broken glass mixing with paper to be recycled.
Staff received one emailed response from a hauler advising that they have not received any complaints
from their mills regarding glass shards in the paper. Another hauler verbally indicated that they also have
not received any complaints about glass. Other residents commented favorably on the reduction of trips
the trucks are making on the City streets; a few also commented on the welcomed reduction in the noise
and fuel smell in the air.
Action: The City's single -sort recycling pilot program ordinance was approved on September 26, 2006 after the
requisite three (3) readings and with a sunset date of December 31, 2007. Therefore, staff is presenting this
Ordinance for Council consideration. This is the final reading of this ordinance amendment
Attachments:
Ordinance Amending Chapter 5, Section 555 of the City Code, HAULERS OF GARBAGE, REFUSE,
RECYCLABLE?S AND YARD WASTE
Staff Single Sort Recycling final reading
City Council Regular Meeting Minutes
October 9, 2007
Page 3
2 B. Ordinance 07-005; Chapter 555 of the City Ordinance, Single Sort Recycling (First
3 Reading)
4
5 Assistant City Manager Moore -Sykes reported that in September 2006, the City Council adopted
6 an ordinance allowing single -sort recycling in St. Anthony £or twelve months as a pilot program.
7 She stated the City Council wanted to see how well the community accepted this change in
8 collecting recyclables, if this method was efficient in its collection of recyclables, and effective
9 in maintaining or increasing recycling efforts within the community.
10
11 Assistant City Manager Moore -Sykes reported that because a number of metro -area communities
12 had implemented this method of collecting recycling, the City Council asked Staff, as part of this
13 pilot program, to investigate many of the claims before approving a permanent single -sort
14 recycling program. She explained Council wanted Staff to review tonnage amounts collected
15 and compare those amounts collected by the dual -sort collection method, a method traditionally
16 used by the City; provide the residents information about single -sort recycling; obtain feedback
17 from the residents using single -sort recycling; and flush out issues that needed to be addressed in
18 the single -sort recycling ordinance.
19
20 Assistant City Manager Moore -Sykes reported the findings stating the amounts collected by the
21 two methods were roughly comparable at the same point in the year.
22
23 Assistant City Manager Moore -Sykes reported Staff and representatives from Allied Waste,
24 Walter's, and Waste Management advised the City Council that they would provide residents
25 and customers with the information regarding single -sort recycling. She stated Council also
26 requested that residents be provided information about the new recycling bins and the various
27 sizes available to meet their needs. She reported Staff provided information to the residents
28 through the City's newsletter and personal requests for information.
29
30 Assistant City Manager Moore -Sykes indicated overwhelming amounts of emails were received
31 from residents stating their support for continuing the single -sort recycling method. She stated
32 many indicated convenience as the primary reason in that one container for all recyclables
33 reduced time spent sorting and only one container had to be rolled to the end of the driveway.
34 She stated Staff estimates they received more than 50 responses in favor of continuing single -sort
35 recycling.
36
37 Assistant City Manager Moore -Sykes reported some residents voiced concern about the
38 possibility of broken glass mixing with recycled paper. She stated staff received one emailed
39 response from a hauler advising that they have not received any complaints from their mills
40 regarding glass shards in the paper. She stated another hauler verbally indicated that they also
41 have not received any complaints about glass. She commented other residents commented
42 favorably on the reduction of trips and trucks are making on the City streets; a few also
43 commented on the welcomed reduction in noise and fuel smell in the air.
44
45 Assistant City Manager Moore -Sykes stated staff recommends approval.
46
16
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City Council Regular Meeting Minutes
October 9, 2007
Page 4
1 Councilmember Thuesen stated he was surprised the single -sort numbers were not higher.
2 Assistant City Manager Moore -Sykes replied St. Anthony has always been forthcoming with
3 recycling.
4
Councilmember Horst asked how the single sort recycling affected apartments and townhouses.
Assistant City Manager Moore -Sykes replied multi -family units are required to recycle.
9 Ms. Torre Heiland, Municipal Marketing Manager, Waste Management, replied that
10 commercially it is up to the City Ordinance if they are included. She reported that Waste
11 Management offers recycling containers for paper and cardboard and another for other recycled
12 items. She stated there is a contract between the apartments and the townhome associations and
13 the waste hauler.
14
15 Mayor Faust asked why an apartment or townhome would not want single sort recycling.
16
17 Mr. Eric Sederstrom, Operations Manager, Walters Recycling and Refuse, Inc. replied they have
18 a hard time keeping the garbage out of the recycle. He stated they have struggled with this.
19
20 Councilmember Horst questioned whether the hauler could site a homeowner for contaminating
21 recycle bins with garbage. Mr. Sederstrom stated from his experience this is hard to do in
22 apartment or townhome complexes where it is hard to know who put garbage in with recycling.
23
24 Mr. Sederstrom commented that a homeowner would be notified if garbage was contaminating
25 the recycle and the hauler would not pick it up.
26
27 Councilmember Horst stated that as a new townhome owner, he noticed the recycling bins.
28
29 Mayor Faust asked all the haulers would provide single -sort recycling if an apartment or
30 condominium complex wanted it. He commented that it is really a case of accountability by the
31 apartment or condominium residents to recycle appropriately.
32
33 Mr. Sederstrom replied that was correct. IIe stated in many communities, multi dwellings are
34 requiring the residents to recycle.
35
36 Mayor Faust questioned why the single -sort is resulted in less tonnage than dual sort.
37
38 Ms. Heiland replied participation rate had increased by 20%; however, they have lost homes, so
39 she could not really answer why the tonnage was low.
40
41 Mr. Sederstrom stated he was amazed at the tonnage results. He stated St. Anthony has always
42 had about a 98% response rate. He commented that perhaps the reporting formulas used
43 previously were not as accurate as they are now.
44
17
City Council Regular Meeting Minutes
October 9, 2007
Page 5
Motion by Councilmember Horst, seconded by Councilmember Gray, to approve Ordinance 07-
005, an Ordinance approving Chapter 555 of the City Ordinance, Single Sort Recycling, First
Reading.
Councilmember Horst recommended waiving a second and third reading.
Mayor Faust replied it is better to hold all three readings in case additional information comes
forward.
Councilmember Gray agreed with Mayor Faust. He questioned whether there was any negative
response for the single -sort recycling.
Assistant City Manager Moore -Sykes replied one resident did not like single -sort because of the
color of the bins.
Councilmember Horst requested the haulers be available to answer questions at the second and
third readings.
Motion carried.
b'ROM CITY MANAGER ANI) COUNCIL MEMBERS.
Ass! "ty Manager Moore -Sykes reported the St. Anthony Police De Cent will be
offering fmwkly seminars. She stated the first seminar will bZtnd
ober 24, 2007 from
7:00 p.m. to 8: . regarding computer and internet safety aseminar on
November 7, 200 :00 p.m. to 8:00 p.m. would cover sexd personal safety.
She stated she would m ire these were advertised on CTVte.
Assistant City Manager Moore- reported a new Histo ' ociety Brochure is available.
She stated she finds out new inform almost daily ay. . Anthony and it is important to
retain the history of the City. She state 3lstori 'a ety meets the third Wednesday of
every month from 2:00 p.m. to 3:30 p.m. `S t interesting to see the scrapbooks and
information brought forward by residents.
Assistant City Manager Moore -Sykes invi Counc ttend the League of Minnesota
Cities Regional Meetings. The Metro s will be held a vember 29, 2007 in
Bloomington. She commented anyo wanted to attend an Id let her know and she
will complete the registration.
Councilmember Horst report ding the St. Anthony Community Selvl� , visory
Council meeting on Octo 07. He noted that childcarc enrollments are s at down
and stated a needs ash ' discussion on what services should be operating out o . ity
would occur at the veral meetings. IIe asked residents to contact the St. Anthon c
District or Co Services for more information.
_:
City Council Regular Meeting Minutes
October 23, 2007
Page 3
1 Motion by Council m r Thuesen, seconded by Councilmemb • ray, to Approve Resolution
2 07-071, a Resolution for val of a Conditional Use Per ' or the Jack & Jill Daycare and
3 Pre -School Facility Located >1-<t
e Sol. ith conditions.
4
5 Councilmember Stille commstablished business coming into the6 community. He stated it wos into the City who would use other
7 businesses in St. Anthony. Hange re office space in this area is also a
8 plus.
9
10 Motio cried unanimousl .
11
12 VI. GENERAL POLICY BUSINESS OFTHE COUNCIL
13
14 A. Ordinance 07-055; Single Sort Rec cling (Second Readiva)
15
16 City Manager Morrison reported that in September 2006, the City Council adopted an ordinance
17 allowing single -sort recycling in St. Anthony for twelve (12) months as a pilot program. He
18 explained the City Council wanted to see how well the community accepted this change in
19 collecting recyclables, if this method was efficient in its collection of recyclables, and effective
20 in maintaining or increasing recycling efforts within the community.
21
22 Councilmember Gray inquired whether emails or calls were received since the last meeting.
23
24 City Manager Mornson replied none had been received.
25
26 Mayor Faust imparted comments he heard from residents. He stated he was not concerned about
27 the tonnage amount, as it might no longer be a good metric.
28
29 Motion by Councilmember Thuesen, seconded by Councilmember Gray, to approve Ordinance
30 07-005, an Ordinance approving Chapter 555 of the City Ordinance, Single Sort Recycling,
31 Second Reading.
32
33 Motion carried unanimously.
34
35 VII. REPORT OM CITY MANAGER AND COUNCIL MEMBER
36
37 City Manager Mornsor inded Council that there are three se uled regular Council
38 meetings left for the year — her 13, and 27 and Dece • 11, 2007.
39
40 City Manager Mornson requested Coun ember iew the invitation to attend the
41 Metropolitan Regional Meeting in Blooming d let him know if they wish to attend.
42
43 City Manager Mornson reported atter ' g the ICMA Co nee where speakers provided
44 information on civic engagemen Hermance management, udget presentation. He stated
45 he brought back informatio ideas to consider for implementati with the department
46 heads.
19
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City of St. Anthony
Ordinance 07-005
Section 555 - HAULERS OF GARBAGE, REFUSE, RECYCLABLES
AND YARD WASTE
Subd. 5. In addition to the other requirements of this Section, haulers servicing
residences must comply with the following:
(a) Curbside recycling collection will be made available to all
residential customers. At minimum, such service must include bi-
weekly collection. Charges for service to customers who have no
curbside recycling collection will be no less than the charges for
services, which include curbside recycling collection.
(b) Weekly collection of garbage, refuse and yard waste will be
provided on collection days.
(c) A minimum of three rate levels for regular service, priced on the
basis of volume, will be provided.
(d) Each licensee must separately collect and dispose of yard waste for
a minimum of eight weeks in the spring, commencing on April 1st,
and eight weeks in the fall, commencing on September 1.5th.
These ordinance changes shall be in full force and effect upon passage by the City
Council and publication of the Ordinance or a Summary thereof in the City's official
newspaper.
First Reading:
Second Reading:
Adopted:
October 9, 2007
October 23, 2007
November 13, 2007
Mayor
ATTEST:
City Clerk
Publish: November 21, 2007
20
21
STAFF REPORT
To: Mayor and City Council Report No.:
From: Mike Mornson, City Manager
Date: November 13, 2007
Subject: Gteater Metropolitan Housing Corporation
Background: In June 2002, the City of St. Anthony agreed to join the Greater Metropolitan Housing
Corporation (GMHC) of the Turin Cities. In joining this organization, the City of St. Anthony initially paid
$5,000. The $5,000 was paid because it was only for six months. In 2003 we paid $10,000 and from 2004 to
2007 we paid $12,500 per year. A memo from Roger Larson, Finance Director explains the payments in more
detail that is included in the packet.
In September 2002, GMHC staff and City staff discussed a revolving loan program. This program would give
residents the opportunity to make improvements to homes. The City Council approved the use of $100,000 of
HRA funds for the Housing Redevelopment Program. The housing Resource Center charged a 10%
administration fee and loaned out the remaining $90,000.
Resolution 07-072 authorizes the $12,500 to have GMHC continue the consultant agreement for 2008 and
provides $60,000 to be use for two programs, $30,000 for a Revolving Loan Fund and $30,000 for a
Rehabilitation Incentive Rebate Program.
Staff GMHC mike
22
MEMORANDUM
DATE: October 31, 2007
TO: Mike Mornson, City Manager
FROM: Roger Larson, Finance Director
ITEM: GREATER METROPOLITAN IIOUSING CORPORATION
In September 2002, the City of St. Anthony entered into an agreement with the Greater
Metropolitan Housing Corporation (GMHC) to administer the City's housing
rehabilitation program.
The initial funding that was allocated to GMI-IC was $100,000.00 ($90,000.00 was
dedicated for the Revolving Loan Program and $10,000 covered administration costs for
GMHC administering the loan pool).
Since the City had no track record or knowledge of how successful the program would
be, funding was approved in three increments. A review of St. Anthony's payments
made to GMI IC and their administrative fees are as follows:
Revolving Loan program 10% - Administrative Fees Total payment
2002 - $27,000.00 $ 3,000.00 $ 30,000.00
2004 - $36,000.00 $ 4,000.00 $ 40,000.00
2006 - $27,000.00 $ 3,000.00 $ 30,000.00
$90,000.00 $10,000.00 $100,000.00
In addition, St. Anthony entered into a Consultant Services Contract with GMHC to
provide St. Anthony residents with rehabilitation advisory services, information, loan
administration and referral services through the Ilousing Resource Center Northeast.
GMHC helps homeowners identify and prioritize home improvement projects. A
construction manager assists with the process including; home inspection, financing,
bidding the project, providing information on licensed contractors and oversight of the
work in progress. A review of the consultant services payments is as follows:
Consultant Services Contract
2002 - $ 5,000.00
2003 - $10,000.00
2004 - $12,500.00
2005 - $12,500.00
2006 - $12,500.00
2007 - $12,500.00
$65,000.00
23
A second program administered by GMHC is the Rehab Incentive/Rebate Program that
was started in 2002 with $45,000.00 from Minnesota Housing Finance Agency. This
program rebates a maximum of $3,000.00 to St. Anthony homeowners who qualify.
These funds are grants, are not paid back and not part of the Revolving Loan Program.
The initial funding was awarded because of an application GHMC submitted on behalf of
several suburban communities. As a result of the program's success, most of the funds
were expended by mid -2005. At that time, GMHC requested that $10,000.00 be
transferred from the Revolving Loan Program into the Rehab hncentive/Rebate Program
As of this date, both programs have been very successful. Presently, GMHC has enough
funds on hand to balance both programs. However, to move forward they are requesting
and additional $60,000.00 from the City to continue its support of the programs. GMHC
has indicated that $30,000 would go into the Revolving Loan Program and $30,000 for
the Rehab Incentive/Rebate Program.
In addition, GMHC is proposing extension of the Consultant Services Contract at
$12,500.00 per year. Going forward, this fee would cover consultant services and
administration of the Revolving Loan Fund, the Rehab Incentive/Rebate programs.
hn reviewing funding options, the appropriation could be made from the HRA Projects
Fund (the initial $100,000 was funded by this same fund).
40
GREATER METROPOLITAN HOUSING CORPORATION
15 South Fifth Street, Suite 710 • Minneapolis, MN 55402
phone: (612) 339-0601 • fax: (612) 339-0608
www.gmhchousing.org
Date: November 1, 2007
To: Michael Morrison, City Manager
From: Suzanne Snyder, Program Director
Ile: Housing Programs and Services for St. Anthony Residents
Since 2002, the Greater Metropolitan Housing Corporation has partnered with the City of St.
Anthony to provide housing programs and services to St. Anthony residents through the
HousingResource Center"'" - Northeast. Following is a summary of the services that we provide.
Information and Referral Services
The HousingResource Center—Northeast provides St. Anthony residents with information and
referrals on a variety of housing topics, including:
• Home maintenance and safety
• First time home buyer training and financing
• Down payment and closing cost assistance
• Mortgage foreclosure prevention counseling
• Energy assistance programs
• Home improvement financing
• Rental housing information
Free Construction Consultations
The HousingResource Center — Northeast Construction Manager is available to help St. Anthony
residents with home improvement projects and will provide:
• Information on construction, materials, building codes and permits by: phone, walk-in or
home visits
• Site visits with homeowners to identify and prioritize home improvement projects
• Written scope of work for contractors to bid from
• Contractor information
• Assistance reviewing contractor bids, proposals or estimates
• Oversight during the construction process
S o it I It S i d e
3749 Cedar Avenue SOuth
Minneapolis, MN 55407
11h: (612) 722-7141
Northeast
909 Main Strcct NF.
Minneapolis, MN 55413
Ph: (612) 378-7985
N it r t It M e t i o
1170 Lopak Court
Shoreview, MN 55126
Ph: (651) 486-7401
N o r t h w e s t
2140 44th Avenue North
Minneapolis, MN 55412
Phi (612) 588-3033
www,housingresoureecenter.org
24
Saint Paul
624 Selby Ave
St. Paul, MN 55104
Ph:(651) 228-1077
25
Home Improvement Financing
The 1- lousingRcsource Center —Northeast administers a number of different loan programs and
works with residents to direct them to products that best fit their needs. Programs include:
St. Anthony Revolving Loan Fund. Assists owner -occupied households to maintain and
improve their homes with an installment loan of up to $10,000 at 4% interest, payable over a
maximum of 7 years. Funds can be used for interior or exterior improvements, to correct
local or state code deficiencies, health and safety items, improve handicap accessibility and
reduce long-term maintenance and energy costs. (Please see the attached program
guidelines).
St. Anthony Rebate Incentive Program. This program fosters revitalization and
stabilization, contributing to the overall preservation of St. Anthony's neighborhoods.
Depending on household income, the Rebate program provides a 10, 12 or 15 percent rebate
to the homeowner on the total cost of a rehabilitation project up to a total rebate of $3,000.
Homeowners may complete multiple projects for which they receive a rebate as long as they
meet the eligibility requirements and have not exceeded the $3,000 limit. (Please see the
attached program guidelines).
Minnesota Housing Finance Agency Fix Up Fund Loan. Credit worthy homeowners with
incomes at or below $89,000 can receive a fixed rate installment loan up to $35,000 with a
maximum loan term of 20 years. The interest rate varies. This loan can be used for almost
any home improvements except luxury items. The staff directs homeowners to this loan
program if they need financing in excess of the $10,000 they can borrow through the St.
Anthony Revolving Loan Program.
26
CITY OF ST. ANTHONY
OWNER OCCUPIED REVOLVING LOAN PROGRAM
PROGRAM GUIDELINES
Loan Pool: The City of St. Anthony is making $90,000 available for exterior and interior home
improvements in St. Anthony.
Program Overview: The loan program is designed to supplement existing loan programs available
from MHFA, Ramsey and Hennepin County, private lenders and other similar sources. Eligible work
shall include repairs, replacement or new construction that will:
1. Improve the exterior and/or interior of the property.
2. Correct local or state code deficiencies, health and safety items.
3. Improve handicap accessibility.
4. Reduce long-term maintenance and energy costs.
Interest Rate: The loans will be at 4 % interest.
Eligible Properties: All properties must be located within the City of St. Anthony. Owner -occupied
single and duplex properties are eligible. Owner occupants of condominiums and townhouses will be
eligible for this program.
Loan Amount: The maximum loan amount is $10,000. A household may receive only one loan.
Loan Term: The maximum loan term is 7 years. Generally the term will be one year for every one
thousand dollars borrowed.
Loan Security: All loans will be secured by a mortgage in favor of the City.
Debt - to - Income Ratio: Applicants must have the ability to repay the loan. Applicants who have a
potential "debt - to - income ratio' in excess of 48% will be denied loan financing.
Loan -to -Value Ratio: Applicants who have a potential "loan -to -value" ratio in excess of 100 %
will be denied loan financing.
Underwriting Decision: Loans will be approved or denied by the HousingResource Center (HRC)
based upon review of a credit report and according to the following criteria which has been
established by the City of St. Anthony.
1. No outstanding judgements or collections.
2. Real estate tax payments must be current.
3. No defaulted government loans.
4. Mortgage (or contract for deed) payments must be current.
5. Generally, no more than two 60 -day lates on credit report. Any 90 -day late requires a document
explanation and acceptable reasons; medical, unemployment, divorce.
I
P:\Common\Suburban\St. Anthony\Revolving Loan\Revolving R.V. Pack\R.V.Guidelines-Revolve.doc 10/30/07 SW
27
Underwriting Process: HRC will have the final determination on applicant's eligibility
Eligible Improvements: Interior and exterior repairs and improvements are all eligible. Decks,
porches, retaining walls, skylights, garages, landscaping, and fences can be repaired, replaced or
built as new construction. Contractors contracting for the work must be properly licensed by the City
of St. Anthony. Permits must be obtained when required by ordinance.
Ineligible Improvements: This includes recreational or luxury improvements, working capital,
payment for owner's labor, debt service or refinancing existing debts and other work items
determined by HRC to be ineligible.
Work by Owner: Work can be performed on a "sweat equity" basis. Loan funds are for materials
only, not for labor or tools. HRC will determine if the owner has the ability to properly complete the
work within the program time requirement. Material must be purchased and installed prior to the
disbursement of the loan proceeds. Under unusual circumstances, a partial advance will be provided
to the borrower. In either situation, a two-party check will be issued payable to both the borrower and
the materials provider. When applicable, a St. Anthony Building Department permit must be obtained
by the borrower.
OTHER GENERAL CONDITIONS AND PROCEDURES:
Rehabilitation Counseling: HRC consultants will be available to borrowers to advise them
about proposed projects prior to obtaining bids and will be available to review bids for
reasonableness. Two bids must be obtained for all projects for which at least $5,000 of funds
will be spent.
2. Loan Costs: Mortgage filing fees, other closing costs, if any, and mortgage satisfaction
preparation fees will be paid by the borrowers. Borrowers, if necessary, will be assessed a 5%
fee for submitting a late payment and/or a fee if a payment is returned to the servicer for
insufficient funds.
3. Initial Applications for Funding: Applications will be accepted by HRC on an ongoing basis
and processed on a first-come, first-served basis, as funds are available until all program funds
are committed.
4. Detailed Applications: (including the following) must be submitted to HRC:
a. A completed application form, including a work item and a cost estimate;
b. A copy of applicant's most recent property tax statement;
C. A copy of the applicant's most current federal income tax return form; and
d. A signed "Data Privacy Act Statement and Consent Form" (provided by HRC).
5. Contractors & Permits: Contractors must be properly licensed by the state of Minnesota
when required. Permits must be obtained when required by city code.
6. Work Completion: Weather permitting, all work must be completed within 120 days of the
loan closing.
2
FACommon\Suburban\St. Anthony\Revolving Loan\Revolving R.V. Pack\R.V.Guidelines-Revolve.doc 10/30/07 SW
Total Project Cost: It is the borrower's responsibility to obtain the amount of funds necessary
to finance the entire cost of the work. If the final cost exceeds the loan amount, the borrower
must obtain the additional funds. HRC can direct borrowers to additional financing sources.
Custody of Funds: Loan funds will remain in the custody of HRC until payment for
completed work.
Disbursement Process:
a. Payment to the contractor (or owner) will be made after completion of the work. An
inspection will be performed by the City and/or HRC to verify the completion of the work.
b. The following items must be received before the funds can be released:
1.) Final Invoice from each contractor showing all amounts paid and due.
2.) Lien Waiver. Original from each contractor.
3.) Material Receipts for sweat equity projects.
4.) Completion Certificate signed by each contractor and the borrower.
5.) Permits Closed. Have the inspector sign the permit card, or have the
inspector leave a message at the HousingResource Center, (612)378-7985.
6.) Final Inspection and approval by the Resource Center. The above items must be
provided to HRC to begin the preparation of the check(s). Lien waivers must be
provided before the funds will be released.
Payment checks may take up to 10 business days after the above items are received to
prepare. Payment checks to contractors must be countersigned by the borrower. Payments
will only be made for work completed and approved.
For additional information:
HousingResource Center
909 Main ST. NE
Minneapolis, MN 55413
612-378-7985
3
FACommon\Suburban\St. Anthony\Revolving Loan\Revolving R.V. Pack\R.V.Guidelines-Revolve.doc 10/30/07 SW
Northeast
Housing Resource Center
Rehab Incentive Program
Program Overview and Guidelines
909 Main St. NE
Minneapolis, MN 55413
PH: 612-378-7985
FAX: 612-378-7986
The St. Anthony Village Rehab Incentive Program is designed to assist homeowners in
maintaining and improving their current housing in order to foster stabilization and revitalization
within the participating communities.
Important Note: Do not purchase any project materials or let your contractor(s) begin
any work until you have signed a participation agreement in our office. All
documents, including contractor bids and/or Sweat Equity Application must be
reviewed before we can schedule the participation agreement appointment.
Rebate Payment: The rebate payment will be 10%, 12%, or 15% of the project cost
depending upon household income with a maximum payment of $3,000 per household.
Income limits: Rebate percentage will be based on gross annual income from all sources.
Up to - $39,250 =15% rebate payment
$39,251- $59,600 =12% rebate payment
$59,601- $90,275 =10% rebate payment
$90,276 or more ineligible
Eligible Properties: Any owner occupied single family or multi -family dwelling, which upon
completion will be converted to a single family housing unit within the participating
communities. Single family includes owner occupied duplexes.
Ineligible Improvements: This includes recreational or luxury improvements, projects not
permanent in nature, working capital, payment for owner's labor, debt service or refinancing
existing debts, and other expenses determined by the Housing Resource Center (HRC).
Application Process and Procedures
1. Return the following forms to the HousingResource Center.
• Completed application that includes the scope of work (detailed list of proposed
projects).
• Income verification: two most recent pay stubs from each of the household members,
and any other verification of income from other sources.
• Copy of your most recent property tax statement
• Sign Contractor Acknowledgement form
• Copy of project bid(s)
• All applications will be reviewed on a first-come first-served basis
2. Documents will be reviewed for compliance with the established program guidelines. If
documents are missing, incomplete, or not approved, the homeowner will be notified.
3. A scope of work must be submitted with the application. The HRC Construction Manager
can assist with writing a scope of work if needed upon request.
29
4. Contractor Acknowledgement: The contractor must complete an HRC Contractor 30
Acknowledgement form. Contractors must be currently licensed.
5. Work can be performed on a "sweat equity" basis by the homeowner or an immediate
family member. (A Sweat Equity application is available if the homeowner proposed to do
some or all of the work themselves). Program funds are to be used for materials only, not
for labor or tools. The HousingResource Center will determine if the owner has the ability
to properly complete the work within the program time requirement. Material must be
purchased and installed prior to the disbursement of program funds
6. Permits must be obtained when required by city ordinance. Failure to comply
with this regulation will disqualify the applicant from receiving program funds.
When applicable, a City Inspection must be obtained by the owner.
7. Participation Agreement: To be considered a participant of this program, a signed
Rehab Incentive Program Participation Agreement is required before the proposed work
may begin.
8. Rehabilitation Counseling: A HousingResource Center's Construction Manager is
available at no cost, to homeowners to advise them about their proposed projects prior to
obtaining bids and will review bids for reasonableness.
9. Work Completion: Weather permitting, all work must be completed within 120 days of
signing the participation agreement.
Rebate Payment and Disbursement Process
1. The following items must be received in the HRC Office before the funds can be
released.
• Final Invoice from each contractor showing all amounts paid.
• Lien Waiver originals from each contractor.
• Sworn Construction Statement completed, signed and notarized.
• Material Receipts for sweat equity projects.
• Completion Certificate signed by each contractor and the homeowner.
• Permits closed. Conformation must be received from City Inspections
Department by the HousingResource Center.
2. Final Inspection by the HRC Construction Manager will be performed once the above
items have been submitted.
3. Payment to the homeowner /contractor will be made only after final inspection and
approval of the work by the HRC Construction Manager.
4. Checks may take up to 15 business days after the above items are received to process.
Payment is only made for work completed and approved.
GREATER METROPOLITAN HOUSING CORPORATION - Twin Cities
15 South Fifth Street, Suite 710 • Minneapolis, MN 55402
phone: (612) 339-0601 • fox: (612) 339-0608
e-mail: smaag@gmmhc,org . website: www.gmhctc.org
November 25, 2002
Ms. Sue Hall
Assistant City Administrator, City of St. Anthony
3301 Silver Lake Road
St. Anthony, MN 55418
Dear Ms. Hall:
As a follow up to our meetings and phone conversations, the following is the Greater
Metropolitan Housing Corporation's (GMHC) proposal to administer the city of St. Anthony
Housing Rehabilitation Program. GMHC will perform all of the necessary duties related to
administering program including:
+ Create Program Guidelines, application and related forms
• Maintain waiting list
• Application intake
• Underwriting including verifying applicant's household income, family size,
credit checks, loan to value ratios and debt to income ratios
• Inspect the property
• Assist with the development of scopes of work and bid
• Assist homeowner with the selection of a contractor
• Evaluate bids and work completed to ensure quality and cost effective
renovations
• Monitor the construction process
• Close loan
• Prepare monthly reports
The total amount allocated to this program is $100,000. Our fees for administering this loan
Program will be 10% of the total loan pool or $10,000. We will request these funds in thirds:
$30,000 upon execution of this agreement; $40,000 once those funds have been allocated,
and the balance of $30,000 after those funds have been allocated.
If you choose to use program income (the funds that are paid back from the loan pool), we
would charge $300 per loan. Any additional program funds added to the program, we would
charge 10% of the amount added to the program. , , .
Sincerely, /J Accepted by:
Date:
Carolyn E. Olson
President
S o u t It s t d e
3800 Longfellow Avenue South
Minneapolis, MN 55407
Ph: (612) 722 - 7141
N o' r t It e a s
909 Main Street NP.
Minneapolis, MN 55413
Ph: (612) 378 - 7985
"' 1°' e` r U N o r t i1 w e s t
1170 County Road 1 2140 - 44th Avenue North
Shoreview, MN 5517.6 Minneapolis, MN 55412
Ph: (651) 486 - 7401 Ph: (612) 588 - 3033
31
CITY OF ST. ANTHONY VILLAGE
RESOLUTION 07-072
A RESOLUTION APPROVING THE CONTRACT WITH
GREATER METROPOLITAN HOUSING CORPORATION (GMHC).
WHEREAS, the City of St Anthony agrees to contract with GMHC for the implementation of
housing programs for St. Anthony Residents; and
WHEREAS, the housing programs will be provided to the residents of St. Anthony through the
Housing Resource Center - Northeast; and
WHEREAS, the housing programs provided by GMHC allow for a variety of affordable and
life -cycle housing in St. Anthony; and
WHEREAS, the housing programs provided by GMHC also assists the City in its goal of
preserving and improving the Community's housing stock, thereby providing
opportunities for home ownership.
BE IT RESOLVED, that the City Council of the City of St. Anthony hereby approves an
additional $60,000 to the Greater Metropolitan Housing Corporation for St. Anthony's
Rehabilitation Programs and a 2008, Contract Services Agreement at a fee of $12,500 with
funding to come from the HRA Projects Fund.
BE IT FUTHER RESOLVED that the Greater Metropolitan Housing Corporation will allocate
$30,000 into the Revolving Loan Fund and $30,000 into the Rebab Incentive/ Rebate program
and based on activity and need GMHC is authorized to transfer funds between the two
programs.
Adopted this 13th day of November, 2007.
ATTEST:
Mayor
City Clerk
Review for Administration:
City Manager
32
WSB
Infrastructure ■ Engineering . Planning x Construction
Memorandum
To: Honorable Mayor, City Council and Staff
City of St. Anthony pillage
From: Todd E. Hubmer, PE, City Engineer
Date: November 7, 2007
Re: Street Reconstruction Task Force Conclusion
WS13 Project No. 1626-03
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763 541-4800
Fax: 763 541-1700
The Road Reconstruction 'task Force has held five meetings over the summer of 2007 to discuss the
reconstruction of concrete streets within St. Anthony Village. The Road Reconstruction Task Force
was comprised of 10 residents who reside on concrete streets, along with two representatives of the
City Council, the Public Works Director, and the City Lngineer. The purpose of the'rask Force
was to determine how the concrete streets within St. Anthony Village would be reconstructed.
The'rask Force defined a number of parameters affecting the decision to reconstruct existing
concrete streets with either concrete or asphalt. The parameters included appearance, function, and
cost associated with replacing existing concrete sheets with concrete or asphalt.
Throughout the five meetings, a number of issues associated with both material types were
evaluated, discussed, and a recommendation developed for the City Council's consideration. The
Task Force clearly indicated a preference to replace the existing concrete streets with new concrete
streets, but acknowledges the significant hurdle associated with the increase in capital cost
associated with construction of new concrete streets.
The Road Reconstruction Task Force feels that the combination of asphalt and concrete streets
within St. Anthony Village has added character to the Village and desires to have the Council give
consideration to the alternative they have selected to allow them to maintain concrete streets.
The attached report provides a history and summary of Task Force findings and their
recommendation to the Council for consideration. I will present these findings at the November 13,
2007, Council meeting.
lh
K11626-031AdminlDocslM/iA90-SoeerRecoulask!•brce-103107.doc
33
34
St. Anthony Village
Street Reconstruction Task Force
Findings
November 13, 2008
35
TABLE Or CONTENTS
1. History and Background...
11, Summary oP"Task Force Meetings .......................................
III. Findings .................
IV. Recommendations....................................................................................................................6
Street Reconstruction Task Force Findings Report
November 13, 2008
WSB Project No. 1626-03
36
History and Background
The City of St. Anthony has had a street improvement program in place since approximately 1992.
The focus of the City's street reconstruction program to date has been on the bituminous streets
within the Village. The decision to which streets are reconstructed is based on a number of factors,
including the existing condition of pavements, utilities, and correction of existing flooding problems
within the Village. Nearly all of the bituminous streets within the City of St. Anthony Village have
been reconstructed. Although there do remain a number of bituminous streets which still need to
have reconstruction and utility improvements made, the majority of the remaining streets within St.
Anthony to be reconstructed consist of concrete pavement.
The City Council of St. Anthony Village has, on a number of occasions, including goal setting
sessions in 2005, 2006, and 2007, discussed the anticipation of reconstructing concrete streets
within St. Anthony Village. City staff and Council have expressed concerns associated with the
financial, aesthetic, and other potential effects of reconstructing the concrete streets in the Village.
In 2007, the City Council amended the City's existing policy to state that existing concrete streets
would be reconstructed using asphalt. This decision was based on bid alternates received for
replacing 39t" Avenue with concrete vs. the asphalt alternative, the available funding, and
construction schedule for the 2007 street reconstruction project, sanitary sewer and Foss Road lift
station improvements.
Following this change, a couple of residents raised concerns associated with the City deciding to
reconstruct all concrete streets within St. Anthony Village with asphalt. In view of these concerns,
the Council established a Street Reconstruction Task Force to further discuss the issue, evaluate the
impacts of reconstructing concrete streets with concrete or asphalt, and to develop a
recommendation to the City Council for their consideration.
The Street Reconstruction Task Force was formed in the spring of 2007, and had a total of five
meetings over the summer months. This Task Force was comprised of 10 citizen representatives,
all of whom reside on concrete streets, two Council representatives, the Public Works Director, and
the City Engineer.
Street Reconstruction Task Force Findings Report Page 1
November 13, 2008
WSB Project No. 1626-03
37
II. Summary of Task Force Meetings
The Street Reconstruction Task Force met five times over the summer of 2007. A summary of each
of the meetings is provided below:
1. May 17, 2007
This was an introductory meeting of the Street Reconstruction Task Force to review the
existing City policies and assessment process. This meeting also defined issues and topics
for future meeting discussions, and discussed the future meeting dates.
2. Jute 18, 2007
Meeting No. 2 consisted of a bus tour of the City streets with Mike Rief, a pavement expert
from W SB & Associates, Inc., to evaluate the existing conditions of St. Anthony's
pavement, and to answer questions associated with pavement design and various failure
mechanisms of pavements as inquired by 'fask Force members.
Following the bus tour, Mr. Rief provided an explanation ofthe various differences between
the pavements, the intrinsic values of both pavements, and the theory behind the selection of
asphalt and concrete pavements that engineers utilize when designing streets. Furthermore,
Mr. Rief responded to a number of questions from the Task Force members in regard to the
performance of each pavement.
There was also a brief discussion on the asphalt vs. concrete financial comparison and a
discussion on the information to be provided at the next meeting.
3. August 13, 2007
Meeting No. 3 began with a review of the bus tour and discussion of the pavement
comparison, as presented by Mr. Rief at Meeting No. 2.
At this meeting a mock assessment was prepared and discussed, comparing the various
alternatives of constructing roads with asphalt and concrete, and also alternatives associated
with funding percentages for assessment and city portion of the reconstruction budget.
The Task Force also discussed the ongoing maintenance and repair costs associated with
concrete and asphalt pavement. The meeting closed with a discussion on additional
information to be prepared for Meeting No. 4.
Street Reconstruction Task Force Findings Report Page 2
November 13, 2008
WSB Project No. 1626-03
4. September 17, 2007
Meeting No. 4 reviewed various financial options associated with reconstructing the City
streets. Numbers were updated based on requests and comments provided by Task Force
members at Meeting No. 3. 'There was a very lengthy discussion associated with the
maintenance costs between the asphalt and concrete pavements, and the impacts to the
General Fund of maintaining the various pavements.
The Task Force requested additional information in regard to maintenance and requested
that an additional meeting be held in October to review those numbers and to develop a
recommendation for Council's consideration.
5. October 15, 2007
Meeting No. 5 updated the maintenance costs associated with the comparison between
asphalt and concrete streets. This maintenance update included conversations with the City
of Edina and their concrete street maintenance policies and costs.
Additional information was provided by Ehlers & Associates relating to the various
financing options and the impact to the general tax levy of increasing the City portion or the
capital construction costs of street projects on the average home within St. Anthony Village.
This meeting also developed a recommendation to be presented to the City Council on
November 13, 2007, for consideration.
Street Reconstruction Task Force Findings Report Page 3
November 13, 2008
WSB Project No. 1626-03
39
M. Findings
Over the five meetings held with the Street Reconstruction Task Force, a number of items were
discussed in great detail. The Task Force demonstrated a very wide range of ideas in regard to the
reconstruction of the concrete streets within St. Anthony Village and a very detailed debate as to the
impacts reconstructing concrete streets with asphalt or concrete may have on the Village.
Although the'rask Force did not come to a unanimous and concise conclusion, a general consensus
was developed by the group that if costs were not a consideration for the reconstruction of the
streets, they would prefer concrete as the preferred pavement Many members of the Task Force
expressed concerns associated with the capital costs, the impact to assessments, and the impact to
the City levy of choosing concrete for the reconstruction of City streets. Others on the Task Force
are strongly committed to reconstructing the concrete streets and maintaining the existing look and
feel of the City of St. Anthony Village, not replacing the concrete street the homeowners' chose
when building or buying their homes with asphalt; and feel that the costs associated with the
reconstruction of the concrete streets are justified by the value they bring to the community.
The findings on costs associated with reconstructing the concrete streets with either asphalt or
concrete can be found on tables outlining the capital costs, maintenance costs, and life cycle costs
for both pavement conditions in the Appendix to this report. A summary of the findings of these
tables is provided below:
The City of St. Anthony Village has approximately 14 years of street reconstruction projects
currently programmed.
2. On average, the City of St. Anthony Village expends approximately $1,030,000 on just the
street reconstruction portion of the City's annual street and utility improvement project.
Reconstructing City streets with concrete will increase the annual construction budget from
$1,030,000 to $1,390,500. This is a difference of $360,500 annually, or approximately
$5,050,000 over the next 14 years.
4. The streets were evaluated based on a 60 -year life cycle cost. This life cycle cost for
concrete and asphalt has been broken down as follows:
Concrete Pavement
a. Initial cost to construct: $88.21/sq. yd.
b. Joint sealing, crack sealing and rehabilitation $8.05/sq. yd.
C. Panel replacement for utility repairs $3.69/sq. yd.
Total Cost Over 60 Years $99.95/sq. yd.
Street Reconstruction Task Force Findings Report Page 4
November 13, 2008
WSB Project No. 1626-03
M
Asphalt Pavement
a. Initial cost to construct $65.46/sq. yd.
b. Crack sealing, seal coat, and mill & overlay $26.86/sq. yd.
C. Pavement repairs associated with utilities $132/sq. yd.
Total Cost Over 60 Yeas $93.58/sq. yd.
The initial cost to construct concrete streets is approximately 35% higher than asphalt
streets. The cost to maintain asphalt streets is approximately 240% more than concrete. The
total cost to construct and maintain concrete streets is approximately $6.36 or 7% more per
square yard over 60 years, when compared to the asphalt.
6. The total cost to reconstruct the remaining streets in St. Anthony Village with concrete
increases the overall capital improvement budget by approximately $5,050,000. These
funds would need to be raised in a combination of assessments and General Fund
contributions to the Street Reconstruction budget.
In addition to the costs associated with reconstructing the streets, a number of intangible values
associated with each of the pavement types were discussed. A pavement comparison question and
answer summary regarding some of these intangible values is attached in the Appendix.
Street Reconstruction Task Force Findings Report Page 5
November 13, 2008
WSB Project No. 1626.03
41
IV. Recommendations
A general consensus was developed by the Street Reconstruction Task Force on a recommendation
to be presented to the St. Anthony City Council. The recommendation to the City Council for
consideration is as follows:
1. Given the opportunity to replace the existing concrete streets with concrete, the Task Force
is in general consensus that concrete is the preferred construction material. Concrete streets
will preserve the unique nature and character of the Village by having homes located on
both concrete and asphalt streets, as the Village was originally built.
2. The Task Force members acknowledge that the initial costs to reconstruct concrete streets
are a serious financial concern when evaluating the future of the street reconstruction
program.
3. The Task Force also acknowledges that while the initial costs of concrete are significant, the
City also receives significant savings in annual maintenance by constructing with concrete
streets.
4. Although not a unanimous decision by the Task Force, the Task Force recommends the City
reconstruct concrete streets with concrete. The City's existing assessment formula is
suggested to be maintained. ']'his means that 35% of the cost to reconstruct the streets would
be assessed to the property owners based on front rootage, and that 65% of the
reconstruction costs be borne by the City's levy.
5. This recommendation anticipates raising the average assessment from $5,900 to construct
with asphalt, to $8,000 to construct with concrete pavement, which increases the annual
assessment payment from $393/yr. to $533/yr. or an extra $140 per year for 15 years. This
is an increase of approximately 35% in the average assessment.
The City's existing levy associated with the 65% City portion of the street reconstruction
project would increase from approximately $46.78 to $61.73 for the average home in St.
Anthony. This is an increase of $14.95 or nearly 32% annually for each of the next 14
years.
The Task Force requests that the City Council give consideration to the above recommendation to
reconstruct the City of St. Anthony's concrete streets with concrete over the next 14 years.
Street Reconstruction Task Force Findings Report Page 6
November 13, 2008
WSB Project No. 1626-03
42
APPENDIX
Street Reconstruction Task Force Findings Report
November 13, 2008
WSS Project No. 1626-03
43
Pavement Comparison Questions and Answers
Question Answer
What are the appraisal differences for
The difference in appraisal values is negligible when it comes
concrete vs. asphalt streets?
from a property tax appraisal. Individual homeowners may hold
an aesthetic value for the type of roadway a property abuts.
Looks are "in the eye of the beholder". From a maintenance
What are the intangible issues with each
perspective, asphalt is simpler to repair and can be repaired
types of pavement? Color, look, snow
quicker and at any time of the year. Studies have shown that
removal, maintenance issues, etc.
the dark color of asphalt aids in snow melt in the winter.
However, melting snow may turn to ice when not in direct
sunlight.
-- ........ .... _..... ---
Stopping distance is generally a function of individual driver
Is there a safety benefit of either type of
reaction time and vehicle performance. Neither type of
pavement? i.e., stopping distance?
pavement produces a glare. At night, since concrete is lighter in
Reflection of street lights/glare?
color, it generally allows for more reflectivity of headlights and
streetlights than asphalt pavement.
Modern concrete pavements are generally no louder than
Is concrete pavement louder than asphalt?
asphalt pavements. However, noise is generated by faulting
pavement joints formed by concrete, and is likely to be greater
or more pronounced later in the pavement's life cycle.
Concrete pavements are thicker, and are generally better for
When is concrete or asphalt pavement more
roadways that experience heavier truck traffic. However, both
beneficial for use? Heavy traffic? Truck
types of pavements can be designed for heavy traffic. For local
traffic? Loading issues?
traffic, concrete pavements are sometimes overbuilt for the
loads that they experience.
If a road is built correctly, either type of pavement can be
utilized. In the past, concrete pavement was placed directly on
Do certain soil conditions warrant the use of
the soil without a proper roadway section. This was the case in
one type of pavement over the other?
St. Anthony, where there is poor drainage beneath most existing
concrete roadways. Modern roads are designed with a
subgrade drainage system, regardless of surface type.
Both concrete and asphalt use "green" technology to construct
Are there environmental benefits to utilizing
the roadways. Concrete and asphalt can be recycled and used
one type of pavement over the other?
as road base material (gravel) as well as reused into new
pavements. Asphalt is dependent on oil byproducts.
Street Reconstruction Task Force Findings Report
November 13, 2008
WSB Project No. 1626-03
ME
Question
Answer
Minneapolis still uses concrete on streets that were originally
Are any other cities using concrete? Why?
constructed with concrete. Other suburbs within the Twin Cities
What types of roads?
area with concrete streets are making concrete repairs as
necessary; most are converting to bituminous pavement for total
reconstructions due mainly to cost and viability.
Street Reconstruction Task Force Findings Report
November 13, 2008
WSB Project No. 1626-03
45
Sheet Capital Improvement Plan (CIP)
Bituminous vs. Concrete Financing Options
St. Anthony Village, MN
REVISED FOR TASK FORCE MEETING NO. 5
Base Information
All cost information provided in this discussion is based on 2007 dollars. Cost comparisons
between concrete pavement and bituminous pavement were derived from the average bids received
for the 2007 Street Reconstruction project, where both concrete and bituminous alternatives were
bid for roadway and alley construction.
'fable I - Annual Street CII' Budf et
Annual Street Capital Improvement Program Budget
Street Reconstruction
$ 1,030,000.00
_
Water Main
$ 345,000.00
Storm Sewer
$ 210,000.00
Sanitary Sewer
$ 300,000.00
Bond Interest
$ 60,000.00
_Capitalized _
Contingency Funds
_
$ 55,000.00
TOTAL
$ 2,000,000.00
"Cable I highlights the current City of St. Anthony Village Street Capital Improvement Program
(CIP). The City's budget allows for $2,000,000 to be spent every year on the reconstruction of
streets, sanitary sewer, water main, and storm sewer replacement. Additional improvements
within the city, such as lift stations, force mains, water treatment plants, and City building
repairs are paid for out of a separate budget.
For the purposes of presenting street reconstruction financial data, only the current $1,030,000
annual budget for street reconstruction will be discussed. It is assumed that the same length of
roadways will be reconstructed in the same amount of time (currently planned for 14 years to
complete all street reconstruction). The costs for water main, storm sewer, and sanitary sewer
would remain the same.
Table 2 — Annual Street Reconstruction Breakdown
3
Equivalent Average Street Length (Bituminous)
3,700 feet / year
c o
E
Total Street Length Remaining in CIP
51,300 feet
U .-
°�
Total CIP Reconstruction Time (Bituminous)
14 years
Street Reconstruction Task Force Findings Report
November 13, 2008
WSB Project No. 1626-03
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Summary of Current Capital ILnprovement program
The existing CHP anticipated an average of $1,030,000 per year to replace streets. The City's
current Assessment Policy requires streets to be reconstructed with new bituminous pavement.
The following is the existing funding summary for street reconstruction:
Current program Financing
Average Street Length
3,700 feet / year
Street CIP Budget
$1,030,000
Residential Assessment Rate
35%
Funding from Special Assessments
$360,500
Funding from City's General Fund
$669,500
Funding from City's Routine Maintenance Budget (over
Life Cycle)0)
$422,368
Funding from City's Non -Routine Maintenance Budget
(over Life Cycle)
$11,400
Total City Contribution
$1,103,268
Average Assessable Front Footage (feet)
5,659
Average Assessment per Front Foot
$63.70
(1) 15,760 SY / Year x $26.801 SY
The average assessment of $63.70 was derived from the average assessments for the 2007 Street
and Utility Improvement project, based on the average (not low) bid. Overall, assessable costs
are set by the City's Assessment policy for 35% of the total improvement cost, which is
$360,500 amorally. The City's responsibility is for 65% of the total street reconstruction cost,
or $669,500 annually.
Additionally, the City would be responsible for ongoing maintenance costs of the roadway.
These costs, as outlined in Tables 3A — 3C, would total an estimated $433,770 over 60 years for
every 3,700 feet of roadway. The total life cycle cost for the City would be $1,103,270.
Street Reconstruction Task Force Findings Report
November 13, 2008
WSB Project No. 1626-03
50
Task Force Recommendation: Reconstruct Streets with Concrete - Maintain Same Financing
Rates
The recommendation involves reconstructing new streets with concrete pavement, while
maintaining the financing rates in place with the City's existing CIP. The average cost of
concrete pavement reconstruction over bituminous pavement is 35%, meaning that the total
Street CIP Budget would need to increase to $1,390,500 per year. The following funding
breakdown is proposed:
Taste Force Recommendation: Program Funding
(2) 15,760 SY / Year x $8.05 / SY
All costs and assessments increase by 35% across the board. Over a period of 14 years, the total
Street CIP Budget would increase by $5,047,000. Special assessments would account for
$1,766,450 of this amount. The City's General Fund would account for $3,280,550 of these
costs. This option would require that the City's Assessment Policy be modified to allow for the
reconstruction of existing concrete streets with concrete pavement.
While the City's initial costs increase, the estimated maintenance costs decrease over the life of
the pavement. The reduced maintenance cost for the City is estimated at $248,800 over 60
years for every 3,700 feet of roadway. The total life cycle cost for the City would be
$1,088,793, a decrease of $14,475 over the life of the pavement (1.3%).
Street Reconstruction Task Force Findings Report
November 13, 2008
WSS Project No. 1626-03
Concrete
Construction
Current CIP
Difference
Average Street Length
3,700 feet / year
3,700 feet / year
-
Street CIP Budget
$1,390,500
$1,030,000
$360,500
Residential Assessment Rate
35%
35%
Funding from Special Assessments
$486,675
$360,500
$126,175
Funding from City's General Fund
$903,825
$669,500
$234,325
Funding from City's Routine Maintenance
Budget (over Life Cycle)''
$126,868
$422,368
($295,500)
Funding from City's Non -Routine Maintenance
Budget (over Life Cycle)
$58,100
$11,400
$46,700
Total City Contribution
$1,088,793
$1,103,268
($14,475)
Average Assessable Front Footage (feet)
5,659
$5,659
-
Average Assessment per Front Foot
$86.00
$63.70
$22.30
(2) 15,760 SY / Year x $8.05 / SY
All costs and assessments increase by 35% across the board. Over a period of 14 years, the total
Street CIP Budget would increase by $5,047,000. Special assessments would account for
$1,766,450 of this amount. The City's General Fund would account for $3,280,550 of these
costs. This option would require that the City's Assessment Policy be modified to allow for the
reconstruction of existing concrete streets with concrete pavement.
While the City's initial costs increase, the estimated maintenance costs decrease over the life of
the pavement. The reduced maintenance cost for the City is estimated at $248,800 over 60
years for every 3,700 feet of roadway. The total life cycle cost for the City would be
$1,088,793, a decrease of $14,475 over the life of the pavement (1.3%).
Street Reconstruction Task Force Findings Report
November 13, 2008
WSS Project No. 1626-03
51
Life Cycle Cost Discussion
Based on information available to the'fask Force, life cycle costs for both concrete and asphalt
pavements were found to be, essentially, equivalent. What that means is over the estimated 60 -year
life of a pavement; the cost of construction, repair, and ongoing maintenance is the same. The
simple comparison is this:
• Bituminous pavement costs less initially, and costs more to maintain.
• Concrete pavement costs more initially, and costs less to maintain.
One of the inherent flaws with life cycle cost analysis is that it relies on the fact that maintenance
costs are based on a strict repair regiment, in which repairs happen on a pre-set schedule. Cities
inherit a certain amount of risk and potential reward when it comes to developing pavement
management programs. The proposed life cycle maintenance activities make an assumption that all
bituminous streets need to be overlayed after 20 years to maintain acceptable pavement ratings.
Similarly, it assumes thatjoint rehabilitation will need to occur every 30 years for concrete
pavements. However, there are instances where pavements may last longer and require less
maintenance, thus reducing the overall life cycle costs. For instance, a bituminous pavement lasts
for 28 years, and therefore only requires one overlay in its 60 -year life cycle instead of two. The
opposite situation may also be true, in that a bituminous pavement may only last 15 years, and may
require three overlays in its 60 -year life cycle instead of two. Similar examples can be made for
concrete pavements.
Concrete Panel Replacement Quantification
As was noted in previous task force meetings, the cost to replace concrete panels in order to
perform emergency utility repairs cannot be fully quantified, due to a variety of issues including the
random nature of emergency utility repairs, the condition of the existing utilities, location of
necessary repair, and the time of year a repair is necessary. Based on information provided by the
City of St. Anthony's Public Work's department, and compared to information provided by the City
of Edina, a reasonable assumption is that an average of 30 concrete panels per year will require
replacement for utility repair (assume 20 panel replacements) and general subgrade and/or material
failure (assume 10 panel replacements).
Street Reconstruction Task Force Findings Report
November 13, 2008
WSB Project No. 1626-03
52
Street Capital Improvement Plan (CIP)
Bituminous vs. Concrete Financing Options
St. Anthony Village, MN
Assessment Payback Comparisons
Table I
Assessment Cost Analysis
Existing CIP- Bittuninous Pavement
A $5,900 average assessment (based on assessment costs provided in "Task Force Meeting No. 2 and
No. 3) spread over 15 years at 6.0% interest would have the following annual cost based on the
following metliods:
Equal Payment
Years 1-15 = $393.33/year
Total = $8,732.00
Equal Principal
YEAR
PRINCIPAL
INTEREST
TOTAL
1
$393.33
$354.00
$747.33
2
$393.33
$330.40
$723.73
3
$393.33
$306.80
$700.13
4
$393.33
$283.20
$676.53
5
$393.33
$259.60
$652.93
6
$393.33
$236.00
$629.33
7
$393.33
$212.40
$605.73
8
$393.33
$188.80
$582.13
9
$393.33
$165.20
$558.53
10
$393.33
$141.60
$534.93
Il
$393.33
$118.00
$511.33
12
$393.33
$94.40
$487.73
3
$393.33
$70.80
$464.13
4
$393.33
$47.20
$440.53
5
L1l
$393.33
$23.60TAL
$5,900.00
$2,832.00
$8,732.00
Street Reconstruction Task Force Findings Report
November 13, 2008
WSB Project No. 1626-03
53
Table 2
Assessment Cost Analysis
Existing CIP - Concrete Pavement
An $8,000 average assessment (based on assessment costs provided in Task Force Meeting No. 2
and No. 3) spread over 15 years at 6.0% interest would have the following annual cost based on the
following methods:
Equal Payment
Years 1-'15 = $533.33/year
Total = $11,840.00
Increase over Existing CII3: $3,108.00
Increase Principal: $2,100.00
Increase in Interest: $1,008.00
Equal Principal
YEAR
PRINCIPAL
INTEREST_
TOTAL
1
$533.33
$480.00
$1,013.33
2
$533.33
_
$448.00
$981.33
3
$533.33
$416.00
$949.33
4
$533.33
$384.00
$917.33
5
$533.33
$352.00
$885.33
6
$533.33
$320.00
$853.33
7
$533.33
$288.00
$821.33
8
$533.33
$256.00
$789.33
9
$533.33
$224.00
$757.33
10
$533.33
$192.00
$725.33
11
$533.33
$160.00
$693.33
12
$533.33
$128.00
$661.33
13
$533.33
$96.00
$629.33
14
$533.33
$64.00
$597.33
15
$533.33
$32.00
$565.33
TOTAL
I
$11,840.00
Street Reconstruction Task Force Findings Report
November 13, 2008
WSB Project No. 1626-03
54
Table 3
Assessment Cost Analysis
100% Extra Concrete Costs Assessed
An $11,800 average assessment (based on assessment costs provided in Task Force Meeting No. 2
and No. 3) spread over 15 years at 6.0% interest would have the following annual cost based on the
following methods:
Equal Payment
Years 1-15 = $786.67/year
Total = $17,464.00
Increase over Fxisting CIP: $7,286.50
Increase principal: $5,900.00
Increase in Interest: $2,832.00
Equal Principal
YEAR
PRINCIPAL
INTEREST
TOTAL
1
$786.67
$708.00
$1,494.67
2
$786.67
$660.80
$1,447.47
3
$786.67
$613.60
$1,400.27
4
$786.67
$566.40
$1,353.07
5
$786.67
$519.20
$1,305.87
6
$786.67
$472.00
$1,258.67
7
$786.67
$424.80
$1,211.47
8
$786.67
$377.60
$1,164.27
9
$786.67
$330.40
$1,117.07
10
$786.67
$283.20
$1,069.87
11
$786.67
$236.00
$1,022.67
12
$786.67
$188.80
$975.47
13
$786.67
$141.60
$928.27
14
$786.67
$94.40
$881.07
15
$786.67
$47.20
$833.87
TOTAL
1 $11,800.00
IL $5,664.00
$17,464.00
Street Reconstruction Task Force Findings Report
November 13, 2008
WSB Project No. 1626.03
55
City Of St. Anthony, MN - CIV -, !~lsphw+
Analysis of Tax Impact for Potential Borrowing
October 10, 2007
Bond Issue Size
$ 2,000,000.00 Par Amount
(Tax Impact for $1,836,000 Levy portion of Par Amount Only)
Type of Debt G.O. TIF Bonds
Est. Tax Capacity Rates (debt only)
Net Tax Capacity (Pay 2007)
Average Annual Levy Increase
Increase in Tax Rate
7,941,153.001
144,000.00
1.813339%
Type of Property
Taxable
Market Value
Est. Increase in Taxes
for Debt Service Only
100,000
$18.13
125,000
$22.67
Residential
150,000
$27.20
Homestead
175,000
$31.73
Avera9ehoinepricem
200j000--$3627
St Anthony
I fru . 7-. i '4�
>>t,tis.258000��a
1ua
72
fir"
300,000
.... 31u „t r .
$54.40
400,000
$72.53
500,000
$167.73
Commercial/
750,000
$258.40
Industrial
1,000,000
$349.07
1,500,000
$530.40
2,000,000
$711.74
Prepared by Ehlers & Associates, Inc. 10111/2007 �%i 47-
56
Tack )=arse.
City Of St. Anthony, MN -- Reot,ri,, "O'W C.'4cre-1-
Analysis of Tax Impact for Potential Borrowing
October 10, 2007
Bond Issue S
2,365,000.00 Par Amount
(Tax Irnpact for $1,836,000 Levy portion of ParArnount Only)
Type of Debt G.O. TIF Bonds
Est. Tax Capacity Rates (debt only)
Net Tax Capacity (Pay 2007) 7,941,153.00
Average Annual Levy Increase 190,000.00
Increase in Tax Rate 2.392600%
Type of Property
Taxable
Market Value
Est. Increase in Taxes
for Debt Service Only
100,000
$23.93
125,000
$29.91
Residential
150,000
$35.89
Homestead
175,000
$41.87
namage I,U111.prke pn
"-'-200,000_
$47.86
300,000
$71.78
400,000
$95.70
_
_
500,000
$221.32
Commercial/
750,000
$340.95
Industrial
1,000,000
$460.58
1,500,000
$699.84
2,000,000
$939.10
Prepared by Ehlers & Associates, Inc. 10/11/2007 (' av V4'
57
.e i...d......7„ � Infrastructure. Engineering a Planning ■ Construction 701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763 541-4800
Fax: 763 541-1700
November 7, 2007
The Honorable Mayor, City Council and Staff
City of St. Anthony Village
3301 Silver Lake Road NB
St. Anthony, MN 55418
Re: City Engineer's Update
WSB project No. 1626-22
Dear Honorable Mayor, City Council and Staff:
This letter is intended to provide you with an update on the current status of projects that are ongoing within
the City of St. Anthony Village. Outlined below please find a list of the projects and their current status:
2007 Street Reconstruction Project and Foss Road Lift Station Improvements
All utility and sheet reconstruction improvements have been completed for this year's street
reconstruction project. There are a number of restoration items that still need to be addressed and are
anticipated to be completed within the next week or two.
A number of residents have expressed concerns associated with the sod placement on the 2007
project and the watering by the contractor. We have reviewed the watering procedures with the
contractor and he has made corrections as necessary. In addition, we will send out a mailing to the
residents in early spring alerting them to the contractor coming back to the project to deal with punch
list items and any yard settlements that have occurred over the winter months. This list of items will
be compiled and given to the contractor for correction prior to issuance of final payment.
The Poss Road Lift Station has been constructed and is currently operational. Restoration of
Chandler Drive, Foss Road, and the lift station site will be completed in the next week to 10 days.
2. Water Meter Replacement Program and I&I Inspections
At the time of the writing of this letter, 2,260 water meters have been replaced within the City of St.
Anthony Village. There remain approximately 40 meters to be installed, 25 of which are residential
and 15 commercial. The majority of the commercial installations are specialty meters that are
currently on order and will be installed upon receipt. We are working closely with the remaining 25
residential homes to replace their water meters and are sending out final notices which include the
possibility that the City will shut off the water until the meter can be replaced.
We have been meeting regularly with Sensus, the provider of the automated water meter system, to
discuss the issues associated with reading the transmissions from the water meters. Based on our
discussions and reviewing the latest readings from the recently installed repeaters, there are
approximately 469 meters which need to be replaced or reprogrammed. This work is anticipated to
occur over the next several weeks and be complete by the middle of December, in time for the 4°i
quarter utility billing.
We continue to work closely with Met Council to secure the necessary credits to offset the proposed
surcharge. More information will be presented in the next update.
K\ 1626-22\Admin\Docs\Cn2-hmcc- 110707.doc
City Engineer's Update
November 7, 2007
Page 2
3. Silver Lake Road Reconstruction
Comcast, Centerpoint Energy, and Xcel Energy are moving rapidly in relocating their utilities
underground along the west side of Silver Lake Road. We anticipate this work will continue for the
next several months and will include installation of the service lines from Silver Lake Road to the
individual residents. We have been working closely with residents along Silver Lake Road to
complete the necessary modifications at the homes to accept underground electrical services.
In the last week, you will have noticed Xcel Energy has installed new transmission line crossings at
33`d Avenue and Silver Lake Road, which required some traffic modifications to complete this work.
We are also working closely with the Rice Creek Watershed District and the Hennepin County
Highway Department in securing the necessary permits for the reconstruction of the project in 2008.
We also anticipate that Hennepin County will be present in the near future, date to be determined, to
discuss the 2008 schedule and cooperative agreement for the reconstruction of Silver Lake Road.
4. Storrmvater Runoff and Filter Backwash Water Reuse Facility
As part of the coordination between the MWMO and the City of St. Anthony Village, we have been
working closely with the Rice Creek Watershed District, and other entities in regard to locating
financing for the construction of this project to coincide with the 2008 Silver Lake Road
improvements. We are currently working closely with the Rice Creek Watershed District to accept
the water reuse project as the permit requirements for the reconstruction of Silver Lake Road and
coordinating the cost participation between the MWMO, Hennepin County, Rice Creek Watershed
District, and possibly Met Council for the installation of this facility.
As your may recall, this facility recycles stormwater and backwash water from the City's water
treatment plant to irrigate Central Park. This allows the City to recycle water which is currently
being sent to Mirror Lake and the Mississippi River, and reduce the City's dependency on treated
potable water for the irrigation of Central Park. This project is anticipated to have a positive impact
on water quality and reduce the City's demand on groundwater resources.
If you have any questions in regard to the above -referenced projects or any other activities within the City of
St. Anthony Village, please feel free to call me at 763-287-7182. I will also be present at your November 13,
2007, City Council meeting to discuss these projects with you.
Sincerely,
WSR & Associates, Inc.
/a ,W141� --
Todd E. Hubmer, PE.
City Engineer
Attachment
Ili
K\1626-22\Admin\Docs\1,1'12-horn- 110707.doc
WJ
HOUSING AND REDEVELOPMENT AUTHORITY AGENDA
CITY OF ST. ANTHONY
November 13, 2007
Call to Order.
Roll Call.
I. Approval of November 13, 2007, H.R.A. Agenda.
II. Consent Agenda.
These items are considered routine and will be enacted by one motion. There will be no separate discussion
of these items unless a Councilmember or citizen so requests, in which event the item will be removed from
the Consent Agenda and placed elsewhere on the agenda.
A. Approve October 23, 2007, H.R.A. Minutes. (pp.1 - 2)
B. Claims. (p. 3)
III. Public Hearings.
IV. General Policy of Business of the H.R.A.
V. Staff Reports.
VI. H.R.A. Commissioner Comments.
VII. Information and Announcements.
VIII. Adjournment.
ZACouncil 1' v]eetings12007111130MRA Agendapg#.doc
I CITY OF ST. ANTHONY
2 HOUSING AND REDEVELOPMENT AUTHORITY MEETING
3 October 23, 2007
4
5
6 CALL TO ORDER.
7 Chair Faust called the meeting to order at 7:50 p.m.
8
9 ROLL CALL.
10 Commissioners present: Chair Faust; Coimnissioners Gray, Horst, Stille, and Thuesen.
11 Commissioners absent: None.
12 Also present: Executive Director Michael Mornson
13
14
15 1. APPROVAL OF OCT013ER 23, 2007 ILR.A. AGENDA.
16
17 Motion by Commissioner Horst, seconded by Commissioner Stille, to approve the October 23,
18 2007 Housing and Redevelopment Authority Agenda as presented.
19
20
21 Motion carried unanimously.
22 II. CONSENT AGENDA.
23
24 Motion by Commissioner Thuesen, seconded by Commissioner Gray, to approve the Consent
25 Agenda, which consisted of:
26
27 A. H.R.A. Mceting/linutes of September 25, 2007• and
28 B. Claims.
29
30
31 Motion carried unanimously.
32 III. PUBLIC HEARINGS.
33
34 None
35
36 IV. GENERAL POLICY BUSINESS OF THE II.R.A.
37
38 None
39
40 V. STAFF REPORTS
41
42 None.
43
44 VI. H.R.A. COMMISSIONER COMMENTS
45
46 None.
47
48 VII. INFORMATION AND ANNOUNCEMENTS
11
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Housing and Redevelopment Authority Meeting Minutes
October 23, 2007
Page 2
None.
VIII. ADJOURNMENT.
Chair Faust adjourned the meeting at 7:51 p.m.
Respectfully submitted,
Dianna Wise
TimeSaver Off Site Secretarial, Inc.
Motion carried unanimously.
2
3
ACS FINANCIAL SYSTEM
11/05/2007 13:
BANK VENDOR
FIRS BREMER BANK NA
Check Register ST. ANTHONY VILLAGE
4 GL540R-V06.74 PAGE - 1
CHECKjk DATE AMOUNT
009512
009511
AID ELECTRIC CORP
AMERTTHON ELECTRIC INC
4723
1.1/14/07
830.00
009470
APACHE PARK LLC
4724
4725
11/14/07
11/14/07
14,300.00
009515
009513
B C ANDERSON ELECTRIC IN
4726
11/14/07
2,184.58
2,890.00
009514
BONFE'S ELECTRICAL SERVE
LIVE WIRE ELECTRIC & LIG
4727
11/14/07
1,459.08
009503
NORTH SIDE ELECTRIC
4728
4729
11/14/07
11/14/07
700.00
2,600.00
009047
008273
BEAR ELECTRIC111407
WSBT&
7.00
ASSOCIATES, INC.
47301
11/14/07
3,1901.00
BREMER
BANK NA
36,114.66
**+