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HomeMy WebLinkAboutCC PACKET 05272008H.RA. meeting immediately Following regular meeting CITY OF ST. ANTHONY VILLAGE CITY COUNCIL MEETING AGENDA May 27, 2008 7:00 p.m. Call to Order. Pledge of Allegiance. Roll Call. Consideration, Discussion, and Possible Action on All of the followin items: 1. Approval of the May 27, 2008, City Council Meeting Agenda. II. Proclamations and Recognitions. III. Consent Agenda, These items are considered routine and will be enacted by one notion. There will be no separate discussion of these items unless a Councilnrember or citizen so requests, in which event tire item will be removed from the Consent Agenda and placed elsewhere on the agenda. A. Approval of May 13, 2008, Council Meeting Minutes. (pp.1 -10) B. Licenses and Permits. (p. 11) C. Claims. (pp. 12 -14) IV. Public bearing. V. Reports from Commission and Staff. VI. General Business of Council, A. Resolution 08-036; Amending the City's Street Assessment Policy to allow for the Assessment of Residential Parcels on Municipal Street Aid Routes at a Level Not to Exceed the Cost to Construct Local Interior Streets and Other Minor Amendments. Todd Hubmer, City Engineer. (pp. 15 - 27) B. City Engineer Update. Todd Hubmer, City Engineer. (pp. 28 - 29) C. Ordinance 08-005; Chapter 9 -- Parking During Snow Removal. (Final Reading) (pp. 30 - 31) D. Resolution 08-037; Proposal for Facility Assessment Services from Sebesta Blomberg and Associates, Inc. with the funding source for this project being HRA Projects Fund #31. Mike Mornson, City Manager presenting. (pp. 32 -41) VII, Reports from City Manager and Council members. VIII. Community Forum. Individuals may address the City Council about any item trot included on the regular agenda, Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk's record, and limit their remarks to f ve minutes. Generally, the City Council will not take official action on items discussed at this fine, but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcotuing agenda. IX. Information and Announcements. X. Adj ournzm.ent. Our Mission is to be a progressive and livable coninwnity, a walkable village, which is safe and secure. ZACouncil Meetings12008105272008tagendapg#sloe 1 1 CITY OF ST. ANTHONY 2 CITY COUNCIL REGULAR MEETING MINUTES 3 MAY 13, 2008 4 5 CALL TO ORDER. 6 7 Mayor Faust called the meeting to order at 7:00 p.m. 8 9 PLEDGE OF ALLEGIANCE. 10 11 Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance. 12 13 ROLL CALL. 14 15 Present: Mayor Faust; Councihnembers Gray, Roth, Stille, and Thuesen 16 Absent: None 17 Also Present: City Manager Mike Mornson. 18 19 20 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING 21 ITEMS. 22 23 L APPROVAL OF MAY 13, 2008 CITY COUNCIL MEETING AGENDA. 24 25 Motion by Councilmember Thuesen, seconded by Councilmember Gray, to approve the City 26 Council Meeting Agenda of May 13, 2008. 27 28 Motion carried unanimously. 29 30 IL PROCLAMATIONS AND RECOGNITIONS. 31 32 A. Recognition of the Citizen's Academy Graduates. Police Chief John Ohl presenting. 33 34 Police Chief Ohl thanked the Council for the recognition of the Citizen's Academy graduates. 35 36 Officer Sunde thanked the members of the Citizen's Academy and provided a brief overview of 37 the Citizen's Academy Program. 38 39 Councilmember Thuesen stated the members of the Citizen's Academy came into this a little 40 unsure of what it would be about with different levels of knowledge about the police force. It 41 was a very educational experience and they should all be proud of the professionalism of the 42 officers and the staff involved with the program. He stated he is very proud of St. Anthony's 43 police force and would not trade it for any department in the Twin Cities. He recommended any 44 citizens that would like to learn more about the police force, and in general about police 45 enforcement, to become involved in the Citizen's Academy Program. 46 47 Mr. Roger Antilla expressed his sincere appreciation for what first responders do and thanked 48 everyone involved in putting on Citizen's Academy. He encouraged anyone who has the 49 opportunity to attend Citizen's Academy to do so. City Council Regular Meeting Minutes May 13, 2008 Page 2 Police Chief Ohl and Officer Sunde presented a certificate of completion to the graduates of Citizen's Academy. Mayor Faust stated the individuals that participated in Citizen's Academy really participated in community policing. When the public joins in this way it shows the dedicated public servants that their work is appreciated. He recognized Wal*Mart for contributing $1,500 to the next Citizen's Academy. 10 III. CONSENT AGENDA. 11 12 A. Consider Aoril 22, 2008 Council meeting minutes. 13 B. Consider licenses and permits. 14 C. Consider payment of claims. 15 D. Resolution 08-030; Accepting a Donation from Wal"Mart Corporation for the St. 16 Anthony Police Department Citizen's Academy. 17 E. Resolution 08-031; Approving the City of St. Anthony and the St. Anthony— New 18 Brighton School District Improvements Between the City of St. Anthony and the St. 19 Anthony —New Brighton School District #282. 20 F. Resolution 08-032; Transferring of Funds to the 2007 Street Reconstruction Prrooiect. 21 22 Motion by Councilmember Stille, seconded by Councilmember Thuesen, to approve the Consent 23 Agenda items. 24 25 Motion carried unanimously. 26 27 IV. PUBLIC HEARING. 28 29 None. 30 31 V. REPORTS FROM COMMISSION AND STAFF. 32 33 None. 34 35 VI. GENERAL BUSINESS OF COUNCIL. 36 37 A. Consider Resolution 08-033; Request to Keep Bantam Silkie Chickens as Pets in an R-1 38 Zoning District. 39 40 City Manager Mornson reviewed the resolution with the Council and indicated that on April 10, 41 2008 Ms. Sang Tran approached staff about the process to keep chickens in a residential area. He 42 reviewed the provision of the City Code, Chapter 12, Section 1210.02, which states "No person 43 may keep swine, cattle, horses, goats, or more than two dogs or three dogs allowed under City 44 Ordinance 515 or fowl, within the City nearer than 500 feet to any human habitation or platted 45 land, without approval of the Council. The Council may, before approving or denying any 46 request for approval, request a report from the Health Officer concerning the effect on public City Council Regular Meeting Minutes May 13, 2008 Page 3 health." City Manager Mornson stated staff contacted Hennepin County Public Health and was told that approval of the request was under the City's jurisdiction. Councilmember Roth suggested an overall review of the St. Anthony Ordinance Section 1210 — Animals Prohibited as Nuisances. He noted the review is likely beyond the scope of the discussion on this specific request. 8 Ms. Sang Tran, 3121 Rankin Road, stated they look at keeping the chickens as a good 9 opportunity for their kids to take care of a pet. They chose Bantam Silkies because they are little; 10 her mom raised them in Saigon and kept them strictly as pets. She stated her position that it is 11 good to be culturally diverse and have different options in the City. 12 13 Motion by Councilmember Gray, seconded by Councilmember Stifle, to approve Resolution No. 14 08-033, Request to Keep Bantam Silkie Chickens as Pets in an R-1 Zoning District. 15 16 A friendly amendment was requested by Councilmember Stille and was accepted, that 17 Resolution No. 08-033 be amended as follows: "NOW, THEREFORE, BE IT RESOLVED, that 18 the City of St. Anthony has completed its consideration of the request for approval to keep as 19 pets, no more than three female the Bantam Silkie chickens..." 20 21 Councilmember Stille pointed out that they can try this situation and see how it works, and they 22 are not required to allow it somewhere else. 23 24 Councilmember Thuesen stated his opposition to granting this request. He stated he has talked to 25 a variety of residents; there is a concern that this will open up the gates with the potential for 26 animals such as potbelly pigs, ponies, pheasants, etc. He does not see chickens as a good pet for 27 the City and this could set a precedent for more people. He stated his agreement with a review of 28 the ordinance. 29 30 Councilmember Gray stated his position that the adoption of the proposed resolution is a good 31 way to proceed. He stated the person requesting this came forward and asked for permission, 32 while she could have gone ahead with the chickens and no one would have likely found out. He 33 stated the City has enough controls that this will not get out of hand, and the Council has the 34 ability to say no in the future for something that would be more intrusive. From what he has read, 35 keeping these chickens is nothing more than owning a cat or dog. 36 37 Mayor Faust stated he believes there is a reason they did not allow livestock in the community, 38 but on the other hand thinks that may be archaic. As far as this getting out of hand, even if the 39 ordinance is not changed everyone is required to come before the Council and request permission 40 for this type of situation. He stated his support of reviewing the ordinance. He pointed out that 41 there is a good faith effort on the part of this applicant. There are many people that come from 42 different backgrounds that need to be given opportunities. If this situation goes awry the 43 resolution can be rescinded, and in the meantime they can look at making situations that may 44 come up with animals like llamas or horses a little more difficult to handle. 45 46 Ayes — 4, Nays —1 (Thuesen). Motion carried. 3 City Council Regular Meeting Minutes May 13, 2008 Page 4 B. Consider Resolution 08-034; Approval of the Sale of General Obligation Street Reconstruction Bonds Series 2008A for Silver Lake Road Reconstruction. Stacie Kvilvang, Ehlers & Associates presenting. 6 Ms. Stacie Kvilvang, Ehlers & Associates, presented Council with the bid tabulation for 7 $1,910,000 General Obligation Street Reconstruction Bonds, Series 2008A. She advised it is 8 recommended that Council award the bid to Cronin & Company, Inc. The bid received by 9 Cronin & Company, Inc. was $1,918,748.65 with a net interest cost of $689,342.18 and a true 10 interest rate of 3.8263%. 11 12 Councilmember Roth requested information regarding the listing of personal property of $2.4 13 million in Hennepin County and $900,000 in Ramsey County. 14 15 Ms. Kvilvang indicated she will provide Council with the requested information. 16 17 Motion by Councilmember Stille, seconded by Councilmember Roth, to adopt Resolution 08- 18 034, Approval of the Sale of General Obligation Street Reconstruction Bonds Series 2008A for 19 Silver Lake Road Reconstruction. 20 21 Motion carried unanimously. 22 23 C. Ordinance 08-004• Chapter 6 — Fees Rates ,aid Charges Mike Mornson City Manager 24 presenting. (Final Reading] 25 26 City Manager Mornson reviewed the ordinance with the Council and indicated this is the third 27 and final reading of the proposed amendments to multi -family license fees. The adoption of this 28 ordinance will increase fees from $7 to $10 per unit and establish a $150 base fee. This 29 ordinance is coming forward in conjunction with the housing code ordinance adopted last month. 30 31 Motion by Councilmember Thuesen, seconded by Councilmember Gray, to approve Third and 32 Final Reading and adopt Ordinance No. 08-004, Chapter 6 — Fees, Rates, and Charges. 33 34 Motion carried unanimously. 35 36 D. Ordinance 08-005 Chapter 9 — Parking During Snow Removal Mike Mornson, City 37 Manager presenting. (Second Reading) 38 39 City Manager Mornson reviewed the ordinance with the Council and indicated this is the second 40 reading of the proposed ordinance related to parking during snow removal. The ordinance will 41 sunset on July 1, 2009. He reported three calls have been received from residents objecting to the 42 proposed change. 43 44 Councilmember Roth inquired about the ability for a prompt into a voice box to inform residents 45 that call City Hall whether or not snow removal restrictions are in effect. 46 0 4 City Council Regular Meeting Minutes May 13, 2008 Page 5 City Manager Morrison indicated this type of system could be put in place. He noted this ordinance will only be in effect for a one-year period, which will allow them to monitor how well the changes are working. Councilmember Thuesen requested clarification on whether vehicles that are parked on a city street overnight when two inches of snow have accumulated will be towed, or whether the vehicle can remain parked until the snow has stopped. 9 City Manager Mornson replied his interpretation of the ordinance is that the vehicle would be 10 subject to a citation or tow once two inches have snow has accumulated. Typically there would I 1 be a citation issued. 12 13 Councilmember Thuesen stressed that residents should know if their vehicle will be towed if it is 14 left on the street. 15 16 City Manager Mornson stated in the past remedies or penalties have not been listed in the 17 ordinance; they have been left up to the Police Department. He noted when there is a snowfall it 18 is difficult to get towing companies out; it is easier to issue the citation and hopefully the car will 19 be moved the next day. There are currently rules in the city ordinance under general rules of 20 parking that state if there is a car sitting for a period of hours the City has the ability to take other 21 steps, whether there is snow or not. This amendment just relates to two inches or more of snow, 22 versus the hours of 3:00 a.m. to 7:00 a.m. He indicated Council can add additional amendments 23 to the ordinance if they choose. 24 25 Councilmember Thuesen stated this is a major change and to be fair to the residents they need to 26 be as clear as possible on what will happen. The better this is done, possibly the better the 27 acceptance will be by the community. 28 29 Mayor Faust pointed out that the question regarding a citation or towing could have been asked 30 under the current ordinance. It is a police issue and currently if someone is parked between 3:00 31 ami. and 7:00 a.m. between November lst and April lst they are issued a citation even though it is 32 not stated in the ordinance. In some ways this is a change and in other ways it is actually a little 33 more lenient. The current ordinance was arbitrarily picked from November I" to April I", and 34 this ordinance may be a little more flexible in putting more control in the hands of the 35 individuals. 36 37 Councilmember Thuesen stated for the most part he agrees and thinks this ordinance is worth 38 trying, especially with the sunset. He would like to raise some questions to think about in order 39 to make this as seamless as possible, and it should be considered that with the change there will 40 likely be more vehicles on the streets at night because most people now realize they cannot park 41 overnight on city streets. 42 43 Mayor Faust noted the Council agrees that there should be a sunset on the ordinance and it does 44 not necessarily need to remain the way it is currently written. He pointed out that previously 45 there have been people that have been issued citations in November and December when there 46 was no snow on the ground, and they are trying to reach a balance with the change. 5 City Council Regular Meeting Minutes May 13, 2008 Page 6 Councilmember Roth pointed out that in changing the ordinance as it is written it will better align with the two cities where St. Anthony provides policing service and should help the officers in doing their job. Over time the three cities could possibly work out an ordinance with similar regulations. 7 Councilmember Gray stated he hopes the residents see that with this ordinance they are trying to 8 be less restrictive during times when there is no snow. Yet it does not only snow overnight, and 9 if there is a two-inch snowfall at 10:00 a.m. they probably do not want cars on the street when 10 the plows are out. This is a one-year trial and the City will be listening for concerns from the 11 residents and the snowplow operators. The idea is to make it friendlier to the residents who have 12 their cars out overnight. 13 14 Councilmember Stille stated lie can support this on a trial basis. He will be looking to see how 15 crisp and clean the sheets are and if they are plowed neatly. If there are things that do not go 16 quite right they will find those out. 17 18 Mr. Jim McNulty, 2921- 33"' Avenue, addressed the Council and stated his concern that he just 19 learned about this ordinance today on the second reading. He commented on the many times he 20 has heard that the City of St. Anthony does a good job of plowing their streets. He stated it is not 21 only night they have to worry about; if there are people you do not know that park in front of 22 your house and the plows come along you are stuck with the big pile. He stated it will take the 23 plows longer to plow the village and then they will have to go back to all the places where they 24 had to go around parked cars. He stated there was a situation in his neighborhood where there is 25 a house that is suspect with traffic; the Police Department is aware of it and the cars are coming 26 and going all night long. He expressed concern with the street being opened up for these 27 individuals to park all night long; all year long. He also expressed concern that a trial basis will 28 result in a situation like in Minneapolis where there are so many rules and regulations that the 29 people are confused, and if the new rules are removed with the sunset of the ordinance there will 30 be more confusion. He stated he has talked to quite a few people and this is not a popular thing. 31 32 Mayor Faust stated the plowing will not be any less effective, and as far as having vehicles on 33 the street longer that is not really known. There is a lot of conjecture on both sides and the 34 Council believes in the trial basis, which is what they did with single garbage hauling as well so 35 they could look at the data. 36 37 Motion by Councilmember Gray, seconded by Councilmember Roth, to approve the Second 38 Reading of Ordinance 08-005, Chapter 9 — Parking During Snow Removal. 39 40 Motion carried unanimously. 41 42 E. Consider Resolution 08-035; Authorizingthe he City Manager to begin advertising for Task 43 Force Members to research a Single Garbage Hauler within the City of St. Anthony and 44 Appointing Members thereto. Mike Mornson, City Manager presenting. City Council Regular Meeting Minutes May 13, 2008 Page 7 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 VII. 35 36 37 38 39 40 41 42 43 44 45 46 City Manager Morrison reviewed the resolution with the Council and indicated the resolution authorizes the City Manager to begin advertising for Task Force Members to research a Single Garbage Hauler within the City and appointing members. Staff will advertise for the task force in the St. Anthony Bulletin as well as on the City website. Applications will be taken through June 13, 2008. Assistant City Manager Kim Moore -Sykes will be the staff liaison for the task force. City Council representatives are Councilmembers Roth and Stille. The City Council will appoint the task force at the June 24, 2008 City Council meeting. City Manager Morrison stated Council has been provided with an article from the City of Prior Lake that is currently going through this process and a summary of Minnesota Statute 115A.94 which was initiated by the garbage haulers two to three years ago. Based on other cities efforts to tackle this issue the haulers will likely notify their customers via postcards and will likely contact the City Council. Staff's position is that the Council is setting up a task force to look at this option at this time. Mayor Faust noted the Council's Environmental Goal in researching a single garbage hauler as a viable option. He stressed the importance of having a clear dialogue with the community and finding out the community's desires on this before beginning any sort of a formal process. He noted the resolution specifically states that the task force will research a single garbage hauler within the City. He verified with City Manager Morrison that the task force meetings will be open to the public to attend. Councilmember Roth asked how many people normally would make up a task force. Mayor Faust stated from past experience the City has a very volunteering community. Task force groups have always had about 7 to 10 members at a minimum, and a couple may have had up to 25 members. It has seemed to be a very self-regulating, self-interested type of approach to things with people who are interested in each task force for different reasons. Motion by Councilmember Roth, seconded by Councilmember Stille, to adopt Resolution 08- 035, Authorizing the City Manager to begin advertising for Task Force Members to research a Single Garbage Hauler within the City of St. Anthony and Appointing Members thereto. Motion carried unanimously. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS. City Manager Morrison reported on the following: • Councilmembers have been provided with his presentation to the city manager group on civic engagement and on how to be a more effective board member. • The Metropolitan Council will not be adding the UI Surcharge to the City's wastewater treatment charges due to the City's work in satisfying its total I/I Surcharge on applicable projects. This will result in a savings to the City of $236,600. • 2008 Employee Recognition Program with recognizing 5, 10, 15, 20 and 30 -year employees of the City. • Overview of the proposed Emerald Park Schedule. ■ Rice Creek Watershed District is providing the City with $50,000 for the Storm Water Reuse Plan. City Council Regular Meeting Minutes May 13, 2008 Page 8 1 A meeting was held with Minneapolis Parks and Council Member Ostrow with a 2 discussion on the missing link of Grand Round Trail. The Minneapolis Park and 3 Recreation Board will hear a report on May 21". The information received was that St. 4 Anthony Boulevard and Stinson Boulevard are the two options for the missing link. 5 Staff's position is that this is a Minneapolis issue and should remain a Minneapolis issue. 7 Councilmember Roth noted work has commenced with the removal of sidewalk and they will be 8 redoing the entire bike path to the Camden Bridge this year. On the Minneapolis side they will be 9 putting in a 10 -foot wide cement sidewalk/bike path where there once was a sidewalk. He 10 suggested rather than the name of the Minneapolis Grand Round Trail, that the trail could be 11 renamed as the Minneapolis/St. Anthony Grand Round Trail. 12 13 Mayor Faust stated lie was a little disappointed with the meeting. It appears that the 14 recommendation is a 10 -foot concrete bike/walking path on the north side of St. Anthony 15 Boulevard, which the City of St. Anthony has not given approval to, and they will not do so until 16 they hear from their constituents. He stated if this is approved it needs to be for a position that 17 reflects the desires of the residents and is good for the City of St. Anthony, and they need to be 18 very cautious in how they enter into an agreement in relation to maintenance and plowing. 19 20 Councilmember Roth stated he has received one letter in favor of putting a bike path through St. 21 Anthony from a resident that lives on St. Anthony Boulevard. He noted this will likely get some 22 interest from people that enjoy biking, especially with the cost of gas. 23 24 City Manager Mornson reported on the following: 25 A Multi -Jurisdictional meeting on NE Diagonal was attended by the Public Works 26 Director, the Police Chief, and himself There was discussion regarding who will do the 27 maintenance on the non -Minneapolis part of the hail, which includes the cities of St. 28 Anthony and Roseville. There was also discussion on complaints about dogs running at 29 large. The Three Rivers Park District will do maintenance for St. Anthony, the cities of 30 Roseville and Minneapolis will do maintenance in their cities, and each jurisdiction will 31 enforce the dog ordinance. 32 ■ The Silver Lake Road Construction Project started yesterday. Information is posted on 33 the City website and included in the newsletter. The City is working in cooperation with 34 Hennepin County, but the County has made it clear that this is a Hennepin County 35 project. Information will be updated as the project progresses. 36 • The Water Reuse Bid Award scheduled for the May 27`x' meeting will be pushed to June 37 10°i. 38 • The audit scheduled for the June 10`x' meeting may be held off until June 24`x'. 39 • The Planning Commission meeting scheduled for this month has been cancelled. 40 41 Councilmember Stille reported he received an email from the School District stating that the 42 Silver Lake Road Project will be under construction until later in 2009. It should be noted that 43 the majority of the project will be completed in fall of 2008. 44 45 City Manager Mornson stated 85% of the project is projected to be complete November 1, 2008. 46 Landscaping and punch list items will likely be held off until the spring. 2 4 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 City Council Regular Meeting Minutes May 13, 2008 Page 9 Mayor Faust requested City Manager Morrison to pass on the Council's thanks to the employees included in the Employee Recognition Program for their dedication to the City of St. Anthony. Councilmember Roth reported on the following: • The Village Gardeners Annual Plant Sale is scheduled for tomorrow from 9:00 a.m. to 7:00 p.m. Last week Mayor Faust, Councilmember Stille, the Police Chief, the Fire Chief, the Assistant City Manager and himself attended the Northwest Youth and Family Services Annual Luncheon Fundraiser. It was a good success and he appreciates everyone that attended. Councilmember Stille reported City Clean Up Day was held on May 3"' Councilmember Thuesen stated he has nothing to report. Councilmember Gray reported City Clean Up Day was held on May 3"1. He noted there was not as much garbage collected as previously with one empty dumpster at the end of the day. Mayor Faust reported on the following: • On April 25°i lie welcomed Hidden Treasures at the St. Anthony Shopping Center. This is a public organization/thrift shop in the old Snyder Drug area that helps people and gives to overseas areas. • On April 28°1 he attended the Mississippi Watershed Management Organization (MWMO) Logo and Visioning Meeting. They came up with a logo that will be more inviting and instructive. The logo was approved at today's MWMO meeting. • April 29"' was the joint quarterly meeting with Independent School District 282. • City Clean Up Day was held on May P1. • Last week he attended the Northwest Youth and Family Services Annual Luncheon. The luncheon was attended by impressive people that talked about how Northwest Youth and Family Services changed their lives. VIII. COMMUNI'T'Y FORUM. IX. 44 X. 45 46 Mayor Faust invited residents to come forward at this time and address the Council on items that are not on the regular agenda. Hearing none, Mayor Faust moved forward with the agenda. INFORMATION AND ANNOUNCEMENTS. Mayor Faust announced that the Silver Lake Road Project has commenced. ADJOURNMENT. Mayor Faust adjourned the City Council meeting at 8:27 p.m. City Council Regular Meeting Minutes May 13, 2008 Page 10 2 Respectfully submitted, 4 Carol Hamer TimeSaver Of Site Secretarial, Inc. 10 ATTEST: 11 12 City Clerk Mayor 10 Saint Anthony Village DATE: May 27, 2008 Approved: TO: Mayor and Councilmembers FROM: License Clerk ITEM: License and Permits for Approval: Heating & Air Conditioning License: Action Heating & Air Conditioning, Spring Lake Park, MN KB Service, Little Canada, MN Kraemer Heating, Maple Grove, MN Temporary 3.2 Beer Permit: Lori Therres Graduation Party, Central Park, June 15, 2008 11 U.S. BANK ST. ANTHONY VILLAGE 12 CHECK REGISTER VENDOR # PAYEE CHECK # DATE AMOUNT 8634 DRIVER & VEHICLE SERVICES 6424 5/8/2008 $44.00 8964 ACCLAIM BENEFITS 6429 5/28/2008 $135.00 9369 ACTION RADIO & COMMUNICA 6430 5/28/2008 $537.29 4779 ALCORN BEVERAGE CO, INC 6431 5/28/2008 $553.15 9256 ALLIED MEDICAL PRODUCTS 6432 5/28/2008 $137.85 9250 AMERICAN MESSAGING 6433 5/28/2008 $245.37 5087 AMERICAN PUBLIC WORKS AS 6434 5/28/2008 $166.25 .0163 AMERIPRISE BANK 6435 5/28/2008 $15.00 8450 ANIMAL CONTROL SERVICES, 6436 5/28/2008 $207.84 7835 ARCH WIRELESS-METROCALL 6437 5/28/2008 $23.30 8794 ARCTIC GLACIER INC. 6438 5/28/2008 $520.13 4687 ASPEN WASTE SYSTEMS INC 6439 5/28/2008 $62.25 9424 ASSOCIATION OF TRAINING 6440 5/28/2008 $400.00 8511 AT&T MOBILITY 6441 5/28/2008 $58.33 9237 ATLAS AUTO GLASS 6442 5/28/2008 $113.16 9168 AVENET, LLC 6443 5/28/2008 $636.00 320 BEISSWENGER'S 6444 5/28/2008 $756.13 4293 BELLBOY CORP. 6445 5/28/2008 $11,817.77 8555 BIFFS, INC. 6446 5/28/2008 $285.82 9060 BLAINE LOCK & SAFE INC. 6447 5/28/2008 $501.31 7168 BOYER FORD TRUCKS, INC. 6448 5/28/2008 $80.32 5136 BRISKI/TIM 6449 5/28/2008 $9.00 9148 BRW ENTERPRISES 6450 5/28/2008 $90.00 3714 BUILDING FASTENERS 6451 5/28/2008 $2.53 .0167 C. TOMBARGE 6452 5/28/2008 $15.00 4231 CAPITOL BEVERAGE SALES 6453 5/28/2008 $28,221.10 .0164 CARPENTER/CAN DICE 6454 5/28/2008 $64.61 9100 CAT & FIDDLE BEVERAGE 6455 5/28/2008 $2,051.00 2380 CENTERPOINT ENERGY 6456 5/28/2008 $10,162.77 4080 CHISAGO LAKES DIST. CO., 6457 5/28/2008 $4,469.81 9056 CITY OF ROSEVILLE 6458 5/28/2008 $2,622.58 8275 CITY OF ST. PAUL 6459 5/28/2008 $578.84 4095 COCA COLA BOTTLING COMPA 6460 5/28/2008 $940.70 815 COTRONEO/DOMINIC 6461 5/28/2008 $704.97 8557 DAILEY DATA & ASSOCIATES 6462 5/28/2008 $1,228.08 4127 DANIMAL DISTRIBUTING INC 6463 5/28/2008 $346.81 8219 DEX MEDIA EAST 6464 5/28/2008 $80.20 8151 DIEGNAU/DANIEL 6465 5/28/2008 $9.00 7371 DISCOUNT STEEL, INC. 6466 5/28/2008 $49.59 9595 DOCUMENT DISTRUCTION SER 6467 5/28/2008 $156.00 8411 DRIVER & VEHICLE SERVICE 6468 5/28/2008 $18.25 8634 DRIVER & VEHICLE SERVICE 6469 5/28/2008 $18.25 8698 EHLERS & ASSOCIATES, INC 6470 5/28/2008 $185.00 8697 EXTREME BEVERAGE 6471 5/28/2008 $1,090.00 8153 FILTERFRESH 6472 5/28/2008 $49.98 8647 FRATTALLONE'S HARDWARE 6473 5/28/2008 $67.61 9055 FREEWAY TOWING 6474 5/28/2008 $90.53 9236 FSH COMMUNICATIONS 6475 5/28/2008 $63.90 1030 G & K SERVICES INC 6476 5/28/2008 $334.45 9591 GOLIATH HYDRO -VAC, INC. 6477 5/28/2008 $1,175.00 U.S. BANK ST. ANTHONY VILLAGE 13 CHECK REGISTER VENDOR # PAYEE CHECK # DATE AMOUNT 8127 GRAFIX SHOPPE 6478 5/28/2008 $186.38 9102 GRAND PERE WINES, INC 6479 5/28/2008 $527.00 4172 GRAPE BEGINNINGS, INC. 6480 5/28/2008 $1,020.95 9592 GREEN TOUCH, INC. 6481 5/28/2008 $239.80 8530 GREENMAN TECHNOLOGIES OF 6482 5/28/2008 $167.39 4175 GRIGGS COOPER & CO INC 6483 5/28/2008 $46,022.15 9268 GROMEK/CRAIG 6484 5/28/2008 $1,200.00 9593 H&B SPECIALIZED PRODUCTS 6485 5/28/2008 $372.75 1300 HACH COMPANY 6486 5/28/2008 $92.54 9498 HAMLINE AUTO BODY 6487 5/28/2008 $2,216.60 9594 HAIR MAR LOCK 6488 5/28/2008 $13.85 9169 HARBOR FREIGHT TOOLS 6489 5/28/2008 $106.46 9213 HARTFIEL/ROBIN 6490 5/28/2008 $38.33 1420 HAWKINS, INC 6491 5/28/2008 $3,877.91 8944 HENN CNTY INFO TECH DEPT 6492 5/28/2008 $3,272.32 1505 HENNEPIN COUNTY SHERIFF 6493 5/28/2008 $833.56 4207 HOHENSTEIN'S, INC 6494 5/28/2008 $2,803.26 8252 HOME DEPOT CREDIT SERVIC 6495 5/28/2008 $518.01 9225 HSBC BUSINESS SOLUTIONS 6496 5/28/2008 $21.29 8062 HSBC RETAIL SOLUTIONS 6497 5/28/2008 $508.43 8658 INSTRUMENTAL RESEARCH, 1 6498 5/28/2008 $85.50 9390 IQNECTION INTERNET SERVI 6499 5/28/2008 $80.50 4125 JJ TAYLOR DISTRIBUTING 6500 5/28/2008 $42,716.33 8349 JOHN'S SOD 6501 5/28/2008 $73.80 4220 JOHNSON BROTHERS LIQUOR 6502 5/28/2008 $29,598.43 780 KEEPERS, INC. - CY'S UNI 6503 5/28/2008 $93.58 .0165 KELLER/JENNY 6504 5/28/2008 $50.00 8434 LEAGUE OF MINNESOTA CITI 6505 5/28/2008 $30.00 2040 LILLIE SUBURBAN NEWSPAPE 6506 5/28/2008 $447.88 9114 M. AMUNDSON LLP 6507 5/28/2008 $2,901.76 4265 MARK VII SALES INC 6508 5/28/2008 $13,391.94 2160 MARSHALL CONCRETE PROD 6509 5/28/2008 $357.03 9459 MIDC ENTERPRISES 6510 5/28/2008 $17.13 8467 MIDWAY FORD 6511 5/28/2008 $16.20 2280 MIDWEST ASPHALT CORP 6512 5/28/2008 $60.10 9195 MISTER CAR WASH 6513 5/28/2008 $158.55 9572 MONTICELLO FORD 6514 5/28/2008 $110.00 4299 MPLS. OXYGEN CO. 6515 5/28/2008 $8.96 2395 MTI DISTRIBUTING, INC 6516 5/28/2008 $460.73 9475 NEOPOST LEASING 6517 5/28/2008 $126.19 8959 NORTH SUBURBAN ACCESS CO 6518 5/28/2008 $546.42 .0166 OCONNOR/JOHN R. 6519 5/28/2008 $15.00 45 OFFICE DEPOT 6520 5/28/2008 $798.83 1230 ONE CALL CONCEPTS, INC. 6521 5/28/2008 $253.20 9275 PAT KERNS WINE MERCHANTS 6522 5/28/2008 $97.50 4354 PAUSTIS & SONS 6523 5/28/2008 $1,692.61 4360 PHILLIPS WINE & SPIRITS 6524 5/28/2008 $24,673.46 4372 PLUNKETT'S 6525 5/28/2008 $65.09 9203 POSITIVE ID, INC. 6526 5/28/2008 $209.17 4161 PREMIUM WATERS, INC 6527 5/28/2008 $25.00 4385 QUALITY WINE CO 6528 5/28/2008 $33,207.04 U.S. BANK ST. ANTHONY VILLAGE 14 CHECK REGISTER VENDOR # PAYEE CHECK # DATE AMOUNT 4492 QWEST 6529 5/28/2008 $689.40 9119 RECHECK 6530 5/28/2008 $15.00 9356 REGIONS INTERSTATE BILLI 6531 5/28/2008 $107.94 9182 SAM'S CLUB 6532 5/28/2008 $320.06 9596 SEARS COMMERCIAL ONE 6533 5/28/2008 $237.50 8346 SIMON/SANDY 6534 5/28/2008 $11.81 8983 SOULO DESIGN, INC 6535 5/28/2008 $212.50 3490 STREICHER'S 6536 5/28/2008 $9,696.64 8382 SUN BADGE CO. 6537 5/28/2008 $1,255.17 8470 SUN NEWSPAPERS 6538 5/28/2008 $895.00 4780 SURLY BREWING CO 6539 5/28/2008 $304.00 9264 TAUTGES REDPATH, LTD. 6540 5/28/2008 $13,662.00 8907 TOUSLEY FORD 6541 5/28/2008 $1,120.97 7196 TRANSPORTATION SUPPLIES 6542 5/28/2008 $8.16 8824 TRI -COUNTY BEVERAGE, INC 6543 5/28/2008 $1,786.00 4481 TWIN CITY JANITOR SUPPLY 6544 5/28/2008 $459.74 9590 U.S. BANK 6545 5/28/2008 $526.18 8010 UNIFORMS UNLIMITED 6546 5/28/2008 $627.70 8270 UNITED STATES POSTAL SER 6547 5/28/2008 $700.00 3698 VIKING ELECTRIC SUPPLY 6548 5/28/2008 $74.12 9366 WAL-MART BUSINESS CENTER 6549 5/28/2008 $77.57 4494 WASTE MANAGEMENT - BLAIN 6550 5/28/2008 $499.26 8316 WINE COMPANY/THE 6551 5/28/2008 $274.20 8310 WINE MERCHANTS INC 6552 5/28/2008 $3,117.22 9364 WIRELESS WORLD 6553 5/28/2008 $15.96 4499 WORLD CLASS WINES, INC. 6554 5/28/2008 $220.00 8273 WSB & ASSOCIATES, INC. 6555 5/28/2008 $2,401.00 2680 XCEL ENERGY 6556 5/28/2008 $15,531.38 3820 ZAHL EQUIPMENT COMPANY 6557 5/28/2008 $38.95 TOTAL $343,484.17 WSB & Associn(er, Inc. May 20, 2008 Infrastructure a Engineering a Planning a Construction The Honorable Mayor, City Council and Staff c/o Michael Mornson City of St. Anthony Village 3301 Silver Lake Road NE St. Anthony Village, MN 55418-1603 Re: City Assessment Policy on State Aid Routes St. Anthony Village, MN WSB Project No. 1626-22 Dear Honorable Mayor, City Council, and Staff: 15 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 541.4600 Fax: 763 541.1700 This letter has been prepared in an effort to discuss funding issues related to the reconstruction of future Municipal State Aid Routes. Attached please find a figure that shows the Municipal State Aid Routes within the City which are anticipated to be reconstructed within the next 15 years. The City currently funds reconstruction of interior roads through the 429 bond process, which requires a minimum 20% of the bond amount to be assessed to the benefited property owners. However, the 429 program is currently not available for funding Municipal State Aid Routes under the City's assessment policy, as the City does not assess the benefits to the adjacent residential landowners. The City's current assessment policy anticipates that funding levels from the State would be adequate to replace existing utilities and street surfaces on the State Aid system. Currently, the funding levels from the State of Minnesota are not adequate to meet the demands of our aging infrastructure. Below are a few comments in regard to the existing funding levels, and needs related to the reconstruction of Municipal State Aid Routes in the City. The State construction allotment to the City of St. Anthony for Municipal State Aid Routes is approximately $170,000 annually. Of this $170,000, $70,000 of it is currently used to pay off a State Aid bond which was issued for the reconstruction of 29°1 Avenue. This bond will expire in 2015. The City has approximately $1.6 million in eligible expenditures which are currently being reimbursed by the State for improvements on 33`d Avenue and 29°i Avenue. These expenses are being reimbursed to the City at a level of approximately $100,000 annually. This $100,000 is the $170,000 construction allotment minus the $70,000 bond payment. This is paid to the City in cash allotments each year. This level of reimbursement will continue approximately through 2015, at which point the bond will be paid and the allotment will go up in excess of $170,000 a year. This means the City will not reasonably accumulate cash in the State Aid account for construction and replacement of Municipal State Aid street and utilities until year 2021. K\ 1626-22\Admin\Docs\CI'R-hmcc-052008.doc The Honorable Mayor, City Council and Staff May 20, 2008 Page 2 16 3. The current cash distribution to the City of St. Anthony for reimbursement of the $1.6 million is currently earmarked toward the Capital Equipment Fund. This is a legitimate process, as the City fronted to the State Aid system $1.6 million of local funds from other sources to cover the gaps in Municipal State Aid funding on past projects. 4. With no MSA funds available until the year 2021, the City has limited ability to manage and maintain the existing performance of streets and utilities on Municipal State Aid Routes. An example of this is Chandler and Foss Road north of 37°' Avenue. Over the last 14 months we have seen more than 13 watermain breaks on Foss Road and Chandler Drive, the pavement and utilities under the street are rapidly deteriorating, and is the number one priority for replacement at this time. Both the Cities of Columbia Heights and Roseville have approached the City of St. Anthony to complete mill and overlay programs on Silver Lane and Highcrest Avenue along our boundaries. Both of these roads are Municipal State Aid routes and we currently do not have a budget item to allow for an overlay or adequate construction funds from Municipal State Aid to participate in these improvements. In an effort to evaluate various alternatives for financing, the City of Columbia Heights recently completed a survey of a number of communities related to assessment policies on Municipal State Aid Routes. Below are a few of the comments they received from their inquiries of other municipalities: North St. Paul City State Aid Routes are assessed. Residential streets are assessed at cost. Assessments follow the 429 Best Management Practices plan. Local streets are 100% assessed if the improvements are driven by development, otherwise a portion of the project costs are assessed. Tax dollars are not used to assist in funding the projects. West St. Paul City State Aid Routes are assessed. Local streets are assessed 25% of the project cost. Crystal City State Aid Routes are assessed. Robbinsdale City State Aid Routes are assessed by the lineal foot at the same rate as local streets. Fridley City State Aid Routes are assessed. Local sheet assessments vary depending on the type of project. K\1626-22\Admin\Docs\LTR-hmcc-052008.doc The Honorable Mayor, City Council and Staff May 20, 2008 Page 3 New Brighton City State Aid Routes are assessed the same as local streets. Additional costs to meet State Aid requirements are not assessed. Golden Valley City State Aid Routes are assessed. Residential parcels are assessed $1,100 per lot and Commercial parcels are assessed 45% of the construction cost based on front footage. White Bear Lake City State Aid Routes are assessed. A portion of the construction cost on major routes is assessed, the cost of constructing parking lanes, except for striping, is excluded from the assessment. Residents with property on both sides of the street are assessed less. South St. Paul City State Aid Routes are assessed at the same unit rate as all residential property and is adjusted annually. Attached for your consideration and discussion at the May 27 Council meeting is an amended assessment policy for our discussion. Under the revised policy, residential zoning districts on MSA streets would be assessed at the same level as other local interior roads. Assessments would be capped at 35% of cost to reconstruct a 7 -ton, 32 -foot wide roadway, regardless of the width and design loads of the MSA street. For example, Chandler Drive and Foss Road north of Chandler are 42 -foot wide concrete MSA streets. Upon reconstruction, Chandler Drive and Foss Road would be reconstructed as 42 -foot wide, 10 -ton asphalt streets. The residential parcels under the revised policy would be assessed on a front footage basis at 35% of a 7 -ton, 32 -foot wide bituminous street with curb, gutter and local drainage. The difference between the assessed cost and actual construction cost would be borne by the City. The front footage assessment for residential land uses along the roadway would be similar to the 2007 Street Reconstruction assessments which were $57.90 a front foot. Based on the current funding levels from the State of Minnesota for Municipal State Aid Routes, the current condition of Municipal State Aid Routes and their utilities, we are requesting the City Council give consideration to amending the City's street assessment policy to allow for the assessment of residential parcels or Municipal State Aid routes at a level not to exceed the cost to construct local interior streets. If you have any questions, I will be available at the Council work session or you may call me at 763-287- 7182. Sincerely, WSB & Associates, Inc. Todd E. Hubmer, PF City Engineer lh K\1 626-22\Admiii\Docs\L;I'IZ-Iitiicc-052008.doe 17 J.i 1 W � .I pY R7r I I, E I�IC 77 t - R , 'i%r,Sll� -%A&;!j Y 41 " M!M71 i. Y ��t �;a' ��t? i 1 a 99gg F`:I-1.1 ' Lf �F � W'.•. .¢r.CC... �q�.A+a IVAAfli Y � r� I! $"aw Ea'$ I•'aRI�SH� n � f� )) 1 ' �( I a • e; 31�SEt. MI: F`ty3f�• IIS n .s�. ;i �1 11�e�FEaa k '� N da ri i iF I .GIiL ) ) ) . • I i, -.I 1 +�. • P +ilpE+ i1�i .a 1� L i .i a c P� 7LpRL��LtL�ii� CFiG7L� ! Fj.�-- I��l�54!~11iS ♦1R i i * 134 E■ i � r�'' y,- e. t _ , J �f...♦{F 4 � _, '.1 9',�� ^� :i .- ..+'Y -Z . i':i, 1 +1 5 . , , ,:^�� II _ .j aiY:! P f ...r'.*.+.....,w � •� jr"��r *If ]IP, •y�lf-r Irw lr a �F ! Is•, x'' -ii i ,/' -1 f 7 i •' S _.,t ty�...:.: rl? �.r I I"k � ,.,.. • ., }�,fiejt � Y!L �. = °•o 'Wok 9W � •� • I -r, 1am11'oay4-1 , "�W'r.� •� .�... y• " � ' i' t��,r ;r �ty� iailEEElili i E!i �., ;* ,� [�.� �$� I��.°n.+�wrti' b: t.i ! 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I V _ ly. l' u *i j � � � ii F�*#�-; ®r��titi�,:+�.i;:-G �'`-.`�fy ' � ' P�' r�• li,+t.t� ! y Fp 'lli+ft�j y„ i {:} .I / 1l1t•' ^il . t �w1{y., �.+ F-4.,� YI �-i ''1R .,,. '� 'r' ]1.7 Y, „ifr JI Y''y 2•° ""'.L` - Ir' S '! ! tY r ' ,�] � � _ "£j{i V�!'�' ►'t, � s7 ��.�"�.�rY''r ' � t. IkM1 .:rY 'K'�•-•avFA� ��, r+�" � �is,t �`� +'j 'E',#:�r-y �r s4r.•�y� �f !; f �' i o�•�,"i �� ...iu' �..� ar.=. .I- � ;,iS �+°' ~r• 1 `� rr �' * F` � `a. �, '-..y ' � � - n y •'� .���� P F �+�y...�s __, .�A .� lV' < rn Legenr Ark �— State Aid Routes State Aid Routes Needing Complete Reconstruction46 I State Aid Routes N ain ithon Plan Improvement Capital Ga lm C�Iilla e V p I� - Feet . . � WSB St. Anthony Village, MN 0 900 9,800 19 CITY OF ST. ANTHONY ASSESSMENT POLICY Updated April 2008 ASSESSMENT PERIOD Sanitary Sewer 10 years Water Main 10 years Storm Sewer 10 years Street Construction 10 years Street Resurfacing 10 years Sidewalks 10 years For multiple improvement types that occur as part of the same project, the assessment will be 15 years. No assessment for a single improvement shall exceed 10 years. The following sets forth the City's general assessment policies, but these policies may be modified to the extent necessary to result in special assessment amounts which do not exceed the special benefits to the respective properties being assessed, unless greater assessments have been agreed to by the owners impacted by the proposed improvements. UPGRADING OF PUBLIC ROADWAYS For reconstruction of existing roadways, the City's policy is to replace the existing surface, whether concrete or bituminous, with bituminous roadways and concrete curb and gutter. For street reconstruction, 35% of the cost for a project will be obtained from sources other than ad valorem taxes. For street overlay, 50% of the cost for a project will be obtained from sources other than ad valorem taxes. All property will be assessed on a basis of front footage as specified below. 1) Non tax-exempt properly zoned R-1, R -IA, R-2, and R-3 shall be assessed a minimum of 35%, and the overlay 50%, of the actual cost for a 7 -ton, 32 -foot wide bituminous pavement with concrete curb and gutter and routine drainage. The above property will be assessed for this type of roadway even if the width or strength is greater. 2) All tax-exempt property regardless of zoning class, such as, but not no necessarily limited to schools, churches, parks, and government land, shall be assessed on a front footage basis at 50% of the cost of a 7 -ton, 32 -foot wide pavement with concrete curb and gutter and routine drainage. The above property will be assessed for this type of roadway even if the width or strength is greater. 3) All property not covered in the above description shall be assessed on a front footage basis at 50% of the cost for improvements to the readvva3pavement, concrete curb and butter and routine drainage that they abut. Page 1 20 In addition to the costs above, all property may be assessed a proportional share on a footage basis for expenses such as right-of-way and easement acquisition needed for that segment of the project including any roadways abutting the property. ALLEYS Alley reconstruction or overlays shall be assessed at 100% on a front footage basis to the abutting properties. CONDOMINIUMS Assessments shall be spread by dividing them according to the percentage of interest in common elements of the street improvements. MUNICIPAL STATE -AID ROADWAYS 1�Monta-x-exenil>t roperty tone<a0 J, R -4-A; R--,-aii(I-P-3--whic-h-abet: . Tx..nicipal0,,. „ A:d _ne-assessed-for-mil)-ovemer fsue-Is-streets--A-1{-suel-i-werk Ball be en=tered-l-00°/a-by-MgA-funds: 2)�1'— c xempt as, but-not-nec-essan-ly-limited-to sc-keels; c;ku3ckes; pat=k�and-governt�xent-l;uid-shall-ke-assessed-on-a-frontfeet�,-^at. 3 °l %-of he cost of a 7 -ton,, 32 fent wide pavement wltk e<�ncrete etnk� and Butte end r�utrrie drai alae -above -property -will -be assessed fer--tkis type of readway Ewen if tlieor sti � "mak-:s-gr'eate'r. 1\ All 1,,.11 1, 1,.,, is a4. 5 10/ ,.F i 1, �,Perry-sret�oveled-nr4ke-abcv�-tee-assessed-en-a-freni-fisotag.,�-�„�-ae cost-fer-the-imp eN,e„ents-te4-he-M,Sf-readway-that they -abut - Assessments on Municipal State Aid roadways shall be levied against the benefited properties on the same basis as described under un rg ading of public roadways. Municipal State Aid funding provided for reconstruction of a particular segment of street will be used by the City to fund non -assessed costs, and will not be used to reduce assessments to the properties adjacent to these facilities. STORM DRAINAGE Improvement costs for storm drainage, with the exception of local street drainage, shall be paid for wholly out of the storm drainage utility fund and not assessed to benefited properties. SANITARY SEWER & WATER MAIN Improvement costs for sanitary sewer and water main improvements shall be paid for wholly out of their respective utility funds and not assessed to benefited properties. New service lines and replacement of existing service lines for individual properties shall be assessed at 100% of actual costs. Water service line replacement costs shall include the installation of new curb stops and curb boxes, or new gate valves, depending on the size of the water service. Page 2 SIDEWALKS 21 Sidewalk replacement as part of street reconstruction projects shall be assessed to all properties abutting the project at the same rate as for street reconstruction, subject to front footage requirements outlined within this policy. New sidewalk installation performed as part of the City's Comprehensive Plan shall not be assessed to adjacent properly owners. Page 3 METHODS FOR DETERMINING FRONT FOOTAGE STANDARD LOT Front footage equals the length of the lot abutting the street receiving the improvement. See Figure 1 FOUR SIDED ODD SHAPED LOTS Front footage equals the area of the lot divided by the average of the two depths. See Figure 2. Figure I STANDARD LOT ASSESSABLE FOOTAGE o STREET FOOTAGE STREET 60' i EXAMPLE 1. WORK ON STREET ASSESSABLE FOOTAGE ® 60 FT. FOUR SIDED ODD SHAPED LOTS LENGTH = AREA / AVERAGE OF T40 SIDES AVENUE uz• w W 72.62' 0_ V 14898 SF 167' 174' EXAMPLE 1. STREET LENGTH AVERAGE OF TO SIDES - (112+174)/2 - 143 FT STREET LENGTH . 14,898 SF / 143 FT - 104.18 FT 2. AVENUE LENGTH AVERAGE OF TWO SIDES - (167+72.62)/2 - 119.81 FT AVENUE LENGTH . 14,898 SF / 119.81 FT - 124.35 FT THE STANDARD ASSESSMENT IS THEN APPLIED TO THESE LENGTHS. Figure 2 Page 4 22 ODD -SHAPED LOTS WITH GREATER THAN 4 SIDES Front footage equals the area of the lot divided by the average depth of lots in the immediate vicinity. See Figure 3. CORNER LOTS Front footage equals the dimension of the shorter side plus one-third of the long side if work is done on both streets. If work is performed on the short side only, front footage equals the short side length. If work is performed on the long side only, front footage equals one third of the long side length. See Figure 4. ODD SHAPED LOTS WITH GREATER THAN 4 SIDES LENGTH - AREA / AVERAGE DEPTH WHERE AVERAGE DEPTH - AVERAGE DEPTH OF LOTS IN THE IMMEDIATE VICINITY. STREET 50' 70' ll _ 70' om W y". 8D' 70' ]0' EXAMPLE 1. STREET LENGTH - 0700 SF / 120 Fr - 72.50 Fr 2. AVENUE LENGTH - 8700 SF / 70 Fr - 124.29 FT THE STANDARD ASSESSMENT IS THEN APPLIED TO THESE LENGTHS. Figure 3 CORNER LOT ASSESSABLE FOOTAGE - STREET FOOTAGE + 1/3 AVENUE FOOTAGE + 1/3 ALLEY FOOTAGE STREET 60' D Z W N Q ALLEY ExeLea� 1. WORK ON STREET ASSESSABLE FOOTAGE = 60 Fr. 2. WORK ON AVENUE ASSESSABLE FOOTAGE = 120/3 Fr. = 40 Fr 3. WORK ON ALLEY ASSESSABLE FOOTAGE a 60/3 Fr. - 20 Fr 3. WORK ON STREET, AVENUE AND ALLEY ASSESSABLE FOOTAGE - 60 + 40 + 20 Fr - 120 Fr Figure 4 Page 5 23 CORNER LOTS WITH CURVES Front footage is determined for corner lots with curves as in standard corner lots, with %2 of the curve length applied to the short side of the lot and 1/2 of the curve length applied to the long side of the lot. See Figure 5. DOUBLE FRONTAGE LOTS Front footage is determined similar to a corner lot. Work on one street is assessed full length while the other street is assessed 1/3 of its length. In cases where the double frontage includes an alley, the street side shall be assessed the full length, and the alley side shall be assessed the 1/3 length. See Figure 6. LOTS WITH CURVES 1/2 OF CURVE LENGTH IS APPLIED TO STREET 1/2 OF CURVE LENGTH IS APPLIED TO AVENUE STREET CURVE= 47,12' \ 30 i w w EXAMP L 1, STREET LENGTH 30 + 47.12/2 53.55 FT 2. AVENUE LENGTH = 90 + 47.12/2 = 116.56 FT THE STANDARD ASSESSMENT IS THEN APPLIED TO THESE LENGTHS. 1%igure 5 DOUBLE FRONTAGE LOT ASSESSABLE FOOTAGE = STREET A FOOTAGE + 1/3 STREET B FOOTAGE i STREET A STREET B / ALLEY EXAMPLE 1. WORK ON STREET A ASSESSABLE FOOTAGE - 60 Fr. 2. WORK ON STREET B / ALLEY ASSESSABLE FOOTAGE - 60/3 Fr. = 20 FT 3. WORK ON BOTH STREETS ASSESSABLE FOOTAGE a 60 + 20 FF - 50 FT RM IF IMPROVEMENTS ARE COMPLETED ON ONLY ONE SIDE OF THE LOT, THE ASSESSABLE FOOTAGE SHALL EQUAL THE FULL STREET LENGTH ON THAT SIDE. Figure 6 Page 6 24 PAYMENT OF ASSESSMENTS 25 The owner of any property so assessed may, at any time prior to certification, make payments (partial or full) towards the balance owed. The owner may, at any time after certification, pay the whole of the assessment, with interest accrued to the date of payment, except that no interest may be charged if the entire assessment is paid by November 30°1 of the assessment year. The owner may, at any time thereafter, pay to the Finance Director the entire amount of the assessment remaining unpaid, with interest accrued to December of the year in which such payment is made. Such payment must be made before November 14'x' or interest will be charged through December 31" of the succeeding year. SENIOR CITIZEN DEFERRAL OF SPECIAL ASSESSMENTS ESTABLISHMENTOF DEFERRAL: Pursuant to Minn, Stat. 435.193 et seq., special assessment installment payments payable by senior citizens and persons retired by virtue of permanent and total disability are deferred if payment of such installments would create hardship. CRITERIA: In determining whether or not a person is eligible for deferral of special assessment installment payments, the following criteria are established: SENIOR CITIZENS: Senior citizens special assessment deferral applies to qualifying special assessments against all properties classified as "homestead" pursuant to Minn. Stat Chapter 273, where one or more of the owners of such property is 65 years of age or older and it would create a hardship for the owner or owners of the property to pay the special assessment installments as they become due. The senior citizen shall be required to prove eligibility for this special assessment deferral on the basis of age. PERSONS RETRIED BY VIRTUE OF PERMANENT AND TOTAL DISABILITY: The special assessment hardship deferral for persons retired by virtue of permanent and total disability applies to special assessments levied after the date of the adoption of this resolution. This special assessment hardship deferral applies to qualifying special assessments against all properties classified as "homestead" pursuant to Minn. Stat. Chapter 273 where one or more of the owners of the property is retired by virtue of permanent or total disability and it would create a hardship for the owner or owners of the property to pay the special assessment installments as they become due. It shall be presumed that a property owner is retired from employment by virtue of a permanent and total disability if: Page 7 a) The individual has in fact retired from employment; and b) The individual suffers from the total and permanent loss of the sight of both eyes, the loss of both arms at the shoulder, the loss of both legs so close to the hips that no effective artificial members can be used, completed and permanent paralysis, total and permanent loss of mental faculties, or any other injury which totally incapacitates the person from working at an occupation which brings an income. The owner of the properties must provide proof and verify under oath that he or she qualifies under the criteria defining a permanent and total disability. In cases where exceptional and unusual circumstances exist, the City Council may determine that a permanent and total disability exists despite the fact that the definitional requirement of Section 2, B(3) are not met; such cases shall be decided by the Council on a case-by-case basis. I7ARDSHIP: It shall be presumed that a hardship exists if.- a) f:a) The annual assessment installment exceeds one (1) percent of the previous year's total adjusted gross incomes, for Federal hrcome Tax purposes, for all owners of the property; in no event shall "total adjusted gross income" include social security benefits, railroad retirement benefits, retirement benefits attributable to employee contributions, disability benefits, personal injury awards, or worker's compensation payments. b) All live owners of the property verify, under oath, that they meet the criteria for establishing a hardship by completing an application provided by the City or the County. In cases where exceptional and unusual circumstances exist, the City Council may determine that a hardship exists despite the fact that the minimum income requirements of the Hardship Section are not met; such cases shall be decided by the Council on a case -by -cases basis. INTEREST: Interest shall be charged on any assessment deferred pursuant to this document at a rate equal to the rate charged on other assessments for the particular public improvement project the assessment is financing. TERMINATION Or DEFERMENT: The option to defer the payment of special assessments pursuant to this document, shall terminate and all installment amounts previously deferred, plus applicable interest, shall become due upon the occurrence of any of the following events: a) The request of the property owner. b) The death of the property owner who qualifies for the deferral, providing the surviving owner is otherwise not eligible for the deferral. c) The sale, transfer, or subdivision of the property or any part thereof. d) The loss of homestead status of the property. e) The City determines that a hardship no longer exists. Page 8 CITY OF ST. ANTHONY VILLAGE RESOLUTION 08-036 A RESOLUTION AMENDING THE CITY'S STREET ASSESSMENT POLICY TO ALLOW FOR THE ASSESSMENT OF RESIDENTIAL PARCELS ON MUNICIPAL STATE AID ROUTES AT A LEVEL NOT TO EXCEED THE COST TO CONSTRUCT LOCAL INTERIOR STREETS AND OTHER MINOR AMENDMENTS WHEREAS, the City of St. Anthony currently funds reconstruction of interior roads through the 429 process, which requires a minimum of 20% of the bond amount to be assessed to the benefited property owners; and WHEREAS, the 429 program is currently not available for funding Municipal State Aid Routes under the City's Assessment policy, as the City does not assess the benefits to the adjacent residential landowners; and WHEREAS, the City's current assessment policy anticipates that funding levels from the State would be adequate to replace existing utilities and street surfaces on the State Aid system; and WHEREAS, the funding levels from the State of Minnesota are not adequate to meet the demands of our aging infrastructure; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Anthony Amend the City's Street Assessment Policy to Allow for the Assessment of the Residential Parcels on Municipal State Aid Routes at a Level Not to Exceed the Cost to Construct Local Interior Streets: and other minor amendments as presented to the Council on May 27, 2008. Adopted this 27th day of May, 2008 ATTEST: City Clerk Reviewed for administration: Mayor City Manager Z:ICouncil Mcelings1200H10527200NIRes MSA RoM &,,,smenu.doc 27 May 20, 2008 Infrastructure n Engineering ® Planning o Construction The Honorable Mayor, City Council, and Staff City of St. Anthony Village 3301 Silver Lake Road NE St. Anthony, MN 55418 Re: City Engineer's Update for May 2008 W SB Project No. 1065-22 Dear Honorable Mayor, City Council and Staff: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 5414800 Fax: 763 541-1700 This letter is intended to provide you with an update on the current status of ongoing City projects. Outlined below please find a list of the projects, along with the current status of each project and the activities anticipated to be completed in the upcoming months: I. 2007 Street Reconstruction Project The 2007 street reconstruction and Foss Road Lift Station improvements were considered substantially complete in November 2007. However, a number of punch list items remain to be completed by the contractor this spring. These items include: replacement of dead sod, corrections to grading and yards where settlements have occurred, repair of concrete driveways, sidewalks and curb that have settled over the winter, and other issues brought to our attention this spring. The contractor will be in St. Anthony over the next two months to address all the punch list items and to complete the street reconstruction by adding the second lift of asphalt in June. Any concerns related to the construction project should be directed to me at 763-287-7182. II. Silver Lake Road Reconstruction Hennepin County started the reconstruction of Silver Lake Road on May 12 and anticipates the completion of the reconstruction project in late fall of 2008. The contractor started the project at the very south end, St. Anthony Boulevard, and will proceed to 37°i Avenue. The contractor is currently replacing the City's water and sanitary sewer utilities, and completing storm sewer improvements. Upon completion of the utilities, the contractor will begin reconstruction of the roadway. Work will progress in this manner to the north throughout the summer. Hennepin County will publish a newsletter monthly on the status of the Silver Lake Road project. Information on the construction schedule and changes to the schedule will be posted on Hennepin County Highway's website, which can be accessed through a link from the City of St. Anthony's website. P\W P W IN\1065-22\LTR-EngrUpdaie-052008.doc City Engineer's Update for May 2008 May 20, 2008 Page 2 Any questions concerning the construction of the project should be directed to Daniel Lonnes of Bolton & Menk, the Hennepin County consultant, at 952-448-8838 ext. 2673, or to his mobile phone at 952-756-2693. 111. Stormwater and Backwash Water Reuse Facility The bid opening on this project was extended to June 3, 2008. Following the bid opening the bids will be tabulated and checked for accuracy and presented to the City Council for consideration on June 10, 2008. Construction is anticipated to begin the end of June or the first part of July, with completion of construction by the end of September 2008. IV. The City of St. Anthony Capital Improvement Plan We are nearing the completion of the City's Capital Improvement Plan, which will provide direction to the City on the maintenance of roadway, sanitary sewer, stone sewer, watermain, and treatment facilities infrastructure for the next 10 years. We anticipate the Capital Improvement Plan will be completed in the next couple of months and will provide guidance to the City on the management of its infrastructure. If you have any questions on these projects or any other projects within the City of St. Anthony, please feel free to contact me at 763-287-7182, or I will be available to answer your questions at the May 27 City Council meeting. Sincerely, WSB & Associates, Inn. Todd E. Hubmer, PE City Engineer cc: Mike Morrison, City of St. Anthony Jay Hartman, City of St. Anthony III r\WPW IN\1065-22\CTR-Engi Update-052008.doc 29 30 Vla tho�myel Report Date: Meeting Date: R Fc2)k ES r FOR c0 NOIR coN,sry F 7-10N May 20, 2008 May 27, 2008 Agenda Section: VI.C. ITEM DESCRIPTION: Ordinance 08-005 Chapter 9 Section 920.07 - Parking During Snow Removal. MANAGER'S REVIEW: In discussion with the council it is our understanding that the council is interested in considering a change to the city ordinance on parking during snow removal. Staff is amending the ordinance to make it less restrictive. The Public Works Department shall determine when the two inch snow emergency will take effect. The snow emergency shall be communicated to residents on the City's website, Channel 16, Electronic Sign Board and other media outlets that the city maybe able to use. This ordinance will sunset on July 1, 2009. This is the final reading of this ordinance. rfNMI Michael 7Mor9 nrl City Manager Attachments: Ordinance 08-005; Chapter 9 Section 920.07 - Parking During Snow Removal ZACouncil Meetings120090527200$Islaff ord snowplowing.doc - 1 - CITY OF ST. ANTHONY VILLAGE ORDINANCE 08-005 CHAPTER 9. TRAFFIC AND VEHICLE REGULATIONS Section 900 - GENERAL REGULATIONS 920.07 Parking During Snow Removal. Subd. 1. No person shall park a vehicle on any city street for period of 48 hours, commencing immediately after two (2) inches or more of continuous snowfall, or until snow removal has been completed curb to curb. This ordinance will sunset on July 1, 2009. This ordinance change shall be in full force and effect upon passage by the City Council and publication of the Ordinance or a Summary thereof in the City's official newspaper. First Reading: Second Reading: Adopted: April 22, 2008 May 13, 2008 May 27, 2008 Mayor ATTEST: City Clerk Publish: June 4, 2008 31 32. 4or Report Date: Meeting Date: R F62)k EST FOR OOkNOIL cONSIT) FR47-10N May 20, 2008 May 27, 2008 Agenda Section: VI.D. ITEM DESCRIPTION: Resolution 08-037; Approves the Proposal for Facility Assessment Services from Sebesta Blomberg and Associates, Inc., with the funding source for this project being HRA Projects Fund #31 MANAGER'S REVIEW: Sebesta Blomberg & Associates will provide a building assessment for the City on the Community Center Building. We will use the information provided in the report to establish a budget for various improvements that will be needed to keep the facility up to date on such items as the HVAC system, roofing and other possible energy savings. Any items that require competitive bidding, a specification sheet would be developed by Sebesta Blomberg much like a specification sheet for a road project that WSB completes for us. Completing this task fits in with the Environmental and Infrastructure Goal. Michael Mornson City Manager Attachments: • Staff Report from Jay Hartman, Public Works Director. • Staff Report from Roger Larson, Finance Director. • Proposal from Sebesta Blomberg Resolution 08-037; Approves the Proposal for Facility Assessment Services from Sebesta Blomberg and Associates, Inc., with the funding source for this project being HRA Projects Fund #319. Z:\Council Me-etings12008\05272008\staff report for sebesta blornberg.doc - I - 33 MEMORANDUM DATE: May 19, 2008 TO: Mayor and Councilmembers FROM: Jay Hartman, Public Works Director & Mike Morrison, City Manager RE: Sebesta Blomberg & Associates Proposal for City I -fall / Community Center On May 7, 2008, we received a proposal from Sebesta Blomberg & Associates to provide a facility assessment for City Fall / Community Center. The proposal is similar to Johnson Control's except it excludes all other buildings such as Public Works, Fire and Liquor Stores. The proposal from Sebesta Blomberg & Associates will evaluate City Hall Building which includes the following areas with improvement recommendations: Building Systems HVAC Systems including: packaged rooftop units, boilers and hydronic heating system, exhaust systems and controls 2. Electrical Systems including normal electrical and lighting Building envelope including windows and roof Sebesta Blomberg & Associates will provide this scope of service for a fee of $12,800. A copy of a final report will be presented to the city in July. Based on past experience working with this firm on other projects within the city, we are confident in their ability to provide an excellent project and outcome for the City of St. Anthony. Please let me know if you have any other questions. 34 MEMORANDUM DATE: May 20, 2008 TO: Mike Morrison, City Manager FROM: Roger Larson, Finance Director ITEM:Sebesta Blmnberg & Associates — City Hall Improvements Per your direction, I have reviewed and identified a funding source for the $12,800 fee for services from Sebesta Blomberg & Associates for the facility assessment of City Hall. At 12/31/07, the HRA Projects Fund 9319 had a balance of $158,085. The primary function of this fund is used as a preliminary funding source for projects under consideration or other appropriations designated by the City Council. These funds have come from a variety of redevelopment issues such as the sale of the Kenzie Terracc lots, the 1% administration fee for the Silver Lake Village Project and the Amcon performance penalty. Multiple expenditures have included the payment to Hennepin County for the easement associated with the south end redevelopment, Kenzie Terrace landscaping, funding for Salo 'Park, the $35,000 payment for the NE Diagonal Trail and most recently the $20,000 allocated for the Johnson Controls study. Recommendation: Council approve Resolution 1108-037 designating the HRA Projects Fund #319 as the funding source for the $12,800 fee for services from Sebesta Blomberg & Associates for the facility assessment of City Hall. 35 .) F P, Fs-r/i 2381 Rosegate Phone: 651-63A, 07715 .,RIJ ;oseville,MN 6'i113 0020 Fax: 651-63/1 /Z100 May 7, 2008 Jay Hartman Director of Public Works St. Anthony Village 3301 Silver Lake Road St. Anthony, MN 55418 Re: Proposal for facility Assessment - St. Anthony City Hall Building Sebesta Blomberg Proposal No. P08002.74 Dear Mr. Hartman: Sebesta Blomberg and Associates, Inc. (Sebesta Blomberg) is pleased to present this proposal to provide Facility Assessment Services for the St. Anthony City Hall Building, Sebesta Blomberg is nationally recognized as a premier provider of commissioning and consulting engineering services. Sebesta Blomberg has over 200 employees nationwide with 65 dedicated commissioning professionals and over 20 LEIiDo Accredited Professionals. One aspect that differentiates Sebesta Blomberg from other consulting firms is our ability to provide a combination of planning, design, construction, testing, facilities operations and maintenance experience to successfully and efficiently deliver sustainable technical and business solutions. Our team of professionals has specialized expertise in all areas related to facilities consulting. We have included information with this proposal to apprise you of who we are, what we do and why we are industry leaders. Project Objective The primary objective of this project is to provide a focused facility assessment of the mechanical and electrical systems and building envelope of the St. Anthony City Hall Building in an effort to make recommendations related to; (1) system replacement costs due to age and operating condition and (2) improving the operational efficiency and effectiveness of the building. Scope of Work As a part of this project, Sebesta Blomberg proposes the following scope of work for the St. Anthony City Hall Building: 1. In an effort to quickly become familiar with the facility, Sebesta Blomberg will request, review and analyze building information per the attached data request form 36 2. After receiving and reviewing the building data, Sebesta Blomberg will conduct an on-site facility walk- through to execute the following tasks: a. Interview select operations and maintenance staff and energy management personnel to further discuss and understand the facility and its current operational performance characteristics b. Walk through the space to gain first hand knowledge of the design and current operational conditions of the facility 3. Sebesta Blomberg will create and present a final report that will include all recommendations for replacement with special emphasis on building system performance and energy efficiency Deliverables Sebesta Blomberg will prepare a,final facility assessment report including: 1. An executive summary highlighting our general findings and recommendations 2. A matrix of all ECOs that includes the following: 3. Description of the ECO 4. Estimated first costs associated with implementation of the ECO S. Estimated energy and maintenance savings associated with the ECO 6. List of all design and operational issues discovered during the facility analysis including recommendations for remediation Building Systems Sebesta Blomberg proposes to provide the services as outlined above to the following building systems: 1. HVAC Systems including: packaged rooftop units, boilers and hydropic heating system, exhaust systems and controls 2. Electrical Systems including normal electrical and lighting 3. Building envelope including windows and roof Clarifications This proposal is based on the following clarifications: 1. The depth of our analysis will be directly related to the Owner's ability to provide the facility data requested with this proposal. All documentation required (as -built drawings, as -built sequence of operations, TAB data, etc.) will be provided prior to the initial site visit. 2. This proposal does not include the implementation of any recommendations, nor the measurement and verification of any energy conservation methods if and when implemented by the Owner. Sebesta 37 �7! 91;STA, Blomberg can and will oversee and test the implementation of any recommendations as a modification to this original proposed scope of services. Schedule Sebesta Blomberg proposes the following schedule for implementation of these deliverables: Notice to proceed: May 2008 Documentation request May 2008 Initial site visit: June 2008 Draft preliminary report submission July 2008 Submit final report July 2008 Sebesta Blomberg proposes to provide the above scope of services for a fixed fee of $12,800 including all expenses (travel, phone, reproduction, etc.). If the scope of work should change as the project progresses, Sebesta Blomberg will not expend effort beyond the fixed f'ee amount without written authorization from the Owner. This proposal is fully negotiable and was developed based on our current understanding of the Owner's expectations for facility assessment activities. We greatly appreciate the opportunity to present this proposal. If you would like to discuss alternatives to our understanding of the scope or would like any clarifications, please contact Larry Jensen at 651-634-7265. Otherwise, if you find our proposal acceptable, please provide us with an appropriate authorization to proceed. We look forward to the opportunity to work with St. Anthony Village towards a successful implementation of a facility assessment process. Sincerely, Sebesta Blomberg & Associates, Inc. mom Larry Jensen, PE Commissioning Division Leader Project Manager W. k? C/ ArObt Proposal Accepted By: Signature Name/Position Date The general terms and conditions printed on the attached Terms and Condition of Agreement hereof are applicable and made a part of this letter Attachments: Data Request Form Terms and Conditions of Agreement 39 I Y 4'!`A RG Data Request Sheet Please provide the following for the City Hall facility: 1. Narrative description of facility and its supporting systems 2. Facility square footage: 3. Current record drawings/documents for facility to include a. Architectural drawings b. Mechanical drawings G. Mechanical schedules d. Electrical Drawings e. Controls schematics and sequences of operation (controls O&M manuals) f. Testing, Adjusting and Balancing (TAB) reports 4. Occupancy schedules for equipment 5. Occupancy schedules for facility 6. Homs of operation vs. occupied hours: 7. Annual energy consumption information a. Bills i. Natural gas (detailed, monthly, 36 -months) ii. Electricity (detailed, monthly, 36 -months) b. Current utility rate schedules i. Demand rates ii. Consumption rates 8. A listing of recent infrastructure improvements, modifications, replacements AW `s H e 5`111. Star dardoI Carel'Ibe Engineershall perforin its services in accordance with generally accepted engineering practices, Saviees are tendered without airy other win an ty, ex pressed or implied and the Engineer shall beresponsible solely for its' own negligence. Construction Costs. 'Ilse Clie t shall advise the Engineer in writing before design coornrencement of budgetary lin)ita tions for the cost of construction. 'file Engineer shall endeavor to work within such limitations and will, ifrequesled and included within the scopeof services, submit to Ilse Client an opinion of n olxrble construction costs. 'ILis opi pion represents the Engineer's best judgment as a design professional familiar with the construction industry. "Ne Clicnt ack nowledgos that neither the Client nor Ilio Ingincer has co lir of aver the cost of labor, mata'ials, market or negrioli ng conditions, or melhods by which contractors (let e'nune prices for construction. 'Th e Engineer docs not wnnnnt or rep resent that bidsor negotiated prices will not vary from its opinions of probable cost, :mrd the Clienlexp ressly releases any cla in) for damages to Ilio extent actual costs exceed the Eng incer'.s opinionsol' probablecost. Compensation: Comproation for servicesshall le in accordance with the Prop osa t -cher. invoices wlllbe issued monthly forservices rendered and rei ndan sable expenses and are due and payable within ten (10) days of receipt of the invoice, lnleresl of 2q'o pennonth will is- charged echarged on accounts not paid within thirty (30) daysfronh the dateof invoice Changes affecting Ilse scopeof work initiate(1 by Ilio Clicnt or due to unforeseen project conditions will necessitate nhodi fication of the compensation charged. Failure to Make Payment: If the Client fails to makepayment when due the Engincer fes services andexpenses, the Engineer may, upon seven (7) days written notice to IheChient, suspend performanccof services underthis Agreement. Unless payment in fuel isreceived hydro Engineer' within seven days of the dateof the notice, the suspe cion shall takeeffect without further notice, to theevert ofa suspension of services, the Engincer shall haveno liability to the Clicnt fordelay, a' damage caused the C liall because of such suspension of services. Re -use ofDoamnents: All documents, including Drawings and Specifications, prepared by do Engincer pursuant to this project ere i as On ntenlsof service. Engineer shall bedeemed the authorof these insh'unnenls of service and retain all conmcn law and statutoryrights, includ ng Copyright -They are not intended orrepreseated lobe soitable, for re -use bythe Client or Others on extensions of this projector any olherproject. Anyre-use without writtah verification oradapndiorby the Engineer for tic specific purposes intended will beat Uc Client's sole risk and without liability to the Engineer, and Ute Cliedshall i ndenmify and hold harm less Iho Engineer frmn all clainha, damages, Imes arxl expenses, inclaahing i ttoiiiq's fees, arising out of or resulting therefrom. Any such verifications oradagnation will entitle the Engincer to furUcr compensation aI rates to be agreed upon by the Client and the Engineer. Mulnad Indemnify: Client agrees that it wipe defend, indami fy and proud harmless the Engineer, its office's, dihecla's and anployees, from and against any andall claims, danhages, awards and costs of defense caused by t e neglige t or otherwise wrongful acts a omission, including breach of a specific contractual dirty, of the Client or tic Client's independent contractors, agents or employees. M Terms and Conditions Engincer agrees that itwill defend, indannil'y, and hold harmless the Client, its officers, directorsand employers, from and againstany and i l l ch nun s, damages, awards and costs of defense caused by (he negligent or otha'w ise wrongful a cis or omission, including breach ofa specific contractual duty of the EmI )neer, or the Ingneer's independent contractors, agents oremployces. Ilaziudous Materials: 'Flue Engineer and E'ngineer's constlants'shall haveno responsibility for the discovery, presence, handling, removalor disposal of or cxposurc of persons to hazardous materials in any formal the Projcc t site, including snout 1 invited to aehestos, asbestos products, polychlorinated biphauyl (PC13) or other' toxic substances. "Ilse Client agrees to indemnify and hold hamdess the lingiueerand Engineer's consultants from and against all clainns, liability or costs, including rcnsonable anomey's fees andexpenres, m'ising on[ of or in any way connected with the presence, handling, removal, abatene t ordisposal of hamudous materials in any fort) al the project site. Tie Client further agrees to snake no claim and hereby walvo any clainhs or causes err action of -any type against t lire 1>nginccr and Enginecr's consultants, which m ay anise out of or relate in any way to the prescnccot such hazardous materials. I' li layer h of Legal I ill,did : To the n)axinmmn extontpermived by law, the Client agrees to limit the Engineer's l abilitylo theClicnt, On damages, and to all construction conlnetoas or snleontractors on the projeciclainnnglhrough the Client for damages, to the amount of 550,000 or the Engineer's total fee for services roideral on theprojcct, whicheveris the lesser. It isintended Ilial this limitation applyto any and alp liability or causes of action however ansin g, regard less of the cause o f action or legal theory asserted. Teminalion: lheobligatron to provide further .services under this document may be terminatedby either party npenseven (7)days written notice in the event of substantial failure by the ollher party to perform in accordance with die lormshereof through no fault of the terminating party. In the event of any tenination, the Engineer shale be paid for all services tendered loth, diteof termination, all reinhbursablc expenses and lamination expenses. Successors and Assigns: Neuer the Clica nor the Ianginee shall assign, sublet or transfer any rights underorinterest in (including, pmt without limitation, moneys that incur may become duc) this document, orally claims cheat may arisefrom the performance ofservices underthis agowroult, without the written consent of the Other, except to die extent that the effect ofthis linibalionmay be restricted by law. Unless specifically stated to the contrary in any wriltenconsent coal) assignment, no assignment will release a discharge the assignor from anydolyorresponsibilityunderthis<locunhpht. Nolhingconfainedin chis paragruph shall prevent the Engineer Croon enhploying such independent consultants, associates and subcontractors, as it nay dean appropriate to assist in die perfornance of services hereunder. Nothing herein shall be construed to give any rights or benefits h<xeunder to anyone other than the Client and die Engineer. Nothing herein shall create a contracahal relationship with or cause of action in favor of a third party against either life Client or Engincer. All claims and causes of actions between the parties to this agreement pertaining to acts or failures to ac( shall be deemed to haveacaued and the :g)plicible statutes of lin)itadons shall eomm�efce to run not later than either the dale of substantial completion for lets or failures to act occurri ng prior to substantial completion, or the date of die hOtiaree of the final certificate for payment for acts or failures to act occurring after substantial completion. CITY OF ST. ANTHONY VILLAGE RESOLUTION 08-037 A RESOLUTION TO APPROVE THE PROPOSAL FOR FACILITY ASSESSMENT SERVICES FOR THE FROM SEBESTA BLOMBERG AND ASSOCIATES, INC., WITH THE FUNDING SOURCE FOR THIS PROJECT BEING HRA PROJECTS FUND #319 WHEREAS, the City Manager and staff met with Sebesta Blomberg representatives to discuss the facility needs of the St. Anthony Village City Hall building; and WHEREAS, Sebesta Blomberg has submitted a proposal to provide a focused facility assessment of the mechanical and electrical systems and building envelope of the St. Anthony City hall building in an effort to make recommendations related to system replacement costs due to age and operating condition and improving the operational efficiency and effectiveness of the building; and WHEREAS, the costs proposed to provide the above scope of services for is $12,800 including expenses. This also includes the clause that if the scope of the work should change as the project progresses, Sebesta Blomberg would not expend effort beyond the fixed fee amount without written authorization from the City of St. Anthony; and WHEREAS, the funding source for this project would be HRA Projects Fund #319. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Anthony approves the Proposal for Facility Assessment Services from Sebesta Blomberg and Associates, Inc., with the funding source for this project being HRA Projects Fund #31.9. Adopted this 27th day of May, 2008. ATTEST: City Clerk Reviewed for administration: Mayor City Manager /_:IComicil Aleefings1200N10527200HIR,s sebesm hk.. ei;q.doc 41 FUTURE COUNCIL AGENDA ITEMS May 20, 2008 Meeting Date Meeting Type Staff Items/Issues June 10 Regular Insurance Renewal (Consent Agenda) City Engineer Bid for Water Re-Use Amending Several Ordinances (first reading) Urban Hennepin County Joint Cooperation Agreement (Consent Agenda) June 24 Regular Planning Commission items from June 17 City Manager Appointing Members to the Single Garbage Hauler Task Force Tautges, Redpath Audit Presentation Close Landscaping Emerald Park Proposal July 8 Regular July 22 Regular Planning Commission items from July 15 City Engineer Order Feasibility Report for 2009 Street Project City Manager Quarterly Goals Update National Night Out Proclamation (Consent Agenda) August 12 Regular Approval of Election Judges for Primary Election (Consent Agenda) August 26 Regular Planning Commission items from August 19 City Engineer Accept Feasibility Report and Order Plans and Specifications for 2009 Street Project September 9 Regular 8:00 p.m. Finance Director Proposed 2009 Levy September 23 Regular Planning Commission items from September 16 September 30 Regular Special Joint Meeting with School Board October 14 Regular Approval of Election Judges for Presidential Election (Consent Agenda) October 28 Regular Planning Commission items from October 21 City Manager Quarterly Goals Update November 11* November 25 Regular Planning Commission items from November 18 December 9 Regular December 23 Regular Planning Commission items from December 16 * Need to change date due to Holiday Apr 2008 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 May 2008 Monthly Planner Jun 2008 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 Clean Up Day 4 5 6 7 8 9 10 11 12 13 14 15 16 17 City Council Meeting 18 19 20 21 22 2n 24 Planning Commission meeting School Special Election 25 26 27 28 29 30 3.1 HOLIDAY City Council Meeting Printea By Calendar Creator for Windows on 5111912008 June 2008 Monthly Planner r-nmea oy karenaar c,reamr ror vvinuows Uri w rarcuuo MondaySunday .. 1 2 3 4 5 6 7 Visitors from Visitors from Visitors from Visitors from Salo Salo Salo Salo 8 9 10 11 12 13 14 Parks Commission City Council Meeting eeting 15 16 17 18 19 20 21 Planning Commission meeting 22 23 24 25 26 27 28 City Council Meeting 29 30 May 2008 Jul 2008 S M T W T F S S NI T W '1' F S 1 2 3 1 2 3 4 5 4 5 6 7 8 9 10 6 7 8 9 10 11 12 11 12 13 14 15 16 17 13 14 15 16 17 18 19 18 19 20 21 22 23 24 20 21 22 23 24 25 26 25 26 27 28 29 30 31 27 28 29 30 31 r-nmea oy karenaar c,reamr ror vvinuows Uri w rarcuuo O A W C) i ] o IIS {A ffl Efl EA z o -u A -{ 0 J G) v d3 -< y N O o o A K J v D CO m J o N D D•6 U A N W O U ' J N N N z 0 0 o d o ppm -u A A A A a� 3 o 3 as w m A o N m 0 m 3 0 v m m x v o o' x O' m 00 ° m 'm ° °o -Di m m -DI m o o� m x°NNN a 0 D CD N A p. 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OCI C1 N 06 O N O 0 0 0 iT 51 M ito fA E9 f19 69 69 69 0 0 O CD 0 (r00e+o a7wa�ro r N 0 0 o 00 0000 oo0n00nn CDo O 0 0 0 0 0 0 0 0 0 0 0 0 ro V N P,> +� W (Jo W 00 i W N 3 N 69 69 69 69 69 69 69 69 0 C> 000 O 00000 0O VM O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ' vl to EA 69 fA 69 69 64 69 4n O W V J J V V J -4 J V J -4 J iTr N N t0 (O Co CD � Co Co Co Co Co Co A .I Oo �* A (� O CA W O C3D o (A W o o C7i V O O O O (D O 0 0 0 0 0 0 0 0 O 0 0 Ca C) G CD 0 00000 CITY OF ST. ANTHONY VILLAGE HOUSING AND REDEVELOPMENT AUTHORITY AGENDA May 27, 2008 Call to Order. Roll Call. I. Approval of May 27, 2008, H.R.A. Agenda. Il. Consent Agenda. These items are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. A. Approve May 13, 2008, H.R.A. Minutes. (p. 1 - 2) B. Claims. (p. 3) III. Public Hearings. IV. General Policy of Business of the H.R.A. V. Staff Reports. VI. H.R.A. Commissioner Comments. VII. Information and Announcements. VIII. Adjournment. Z:1Council Meetings1200810527200KHE2A agenda.doc 1 1 CITY OF ST. ANTHONY 2 HRA REGULAR MEETING MINUTES 3 MAY 13, 2008 4 5 CALL TO ORDER. 6 Chair Faust called the meeting to order at 8:27 p.m. 7 8 ROLL CALL. 9 Commissioners present: Chair Faust; Commissioners Gray, Roth, Stille, and Thuesen 10 Commissioners absent: None 11 Also Present: Executive Director Michael Momson. 12 13 I. APPROVAL OF MAY 13, 2008 CITY COUNCIL MEETING AGENDA. 14 15 Motion by Commissioner Stille, seconded by Commissioner Thuesen, to approve the May 13, 16 2008 Housing and Redevelopment Authority Agenda as presented. 17 18 Motion carried unanimously. 19 20 II. CONSENT AGENDA. 21 22 Motion by Commissioner Gray, seconded by Commissioner Thuesen, to approve the Consent 23 Agenda, which consisted of: 24 25 A. H.R.A. Meeting Minutes of April 8, 2008; and 26 B. Claims. 27 28 Motion carried unanimously. 29 30 III. PUBLIC HEARINGS. 31 32 None. 33 34 IV. GENERAL POLICY OF BUSINESS Oh THE H.R.A. 35 36 None. 37 38 V. STAFF REPORTS 39 40 Executive Director Mornson reported the Len Pratt proposal for senior co-op units may be 41 coming forward within the next 90 days. The item will be included on a future City Council 42 meeting agenda. 43 44 VI. H.R.A. COMMISSIONER COMMENTS 45 46 None. 47 48 VII. INFORMATION AND ANNOUNCEMENTS 49 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Housing and Redevelopment Authority Meeting Minutes May 13, 2008 Page 2 None. VIII. ADJOURNMENT Chair Faust adjourned the meeting at 8:29 p.m. Respectfully submitted, Carol Hamer TimeSaver Off Site Secretarial, Inc. 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