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HomeMy WebLinkAboutCC PACKET 06102008CITY OF ST. ANTHONY 'VILLAGE CITY COUNCIL MEETING AGENDA June 10, 2008 7;00 p.m. Call to Order. Pledge of Allegiance. Roll Call. Consideration Discussion and Possible Action on All of tate followigg itenisr I. Approval of the June 10, 2008, City Council Meeting Agenda. II. Proclamations and Recognitions. III. Consent Agenda. These items are considered routine and will be enacted by one motion. Viere will be no separate discussion of these items unless a Councilmenaber or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. A. Approval of May 27, 2008, Council Meeting Minutes. (pp.1- 6) B. Licenses and Permits. (p. 7) C. Claims. (pp. 8 -10) D. Resolution 08-038; Renewal of Municipal Insurance Coverage and the Waiver of Tort Liability Limits for the League of Minnesota Cities Insurance program. (pp. 11 -17) E. Resolution 08-039; Execution of a Joint Cooperation Agreement between the City of St. Anthony and Hennepin County for Participation in the Urban Hennepin County Community Development Block Grant Program in FY 2009 - 2011. (pp. 18 - 32) IV. Public Hearing. V. Reports from Commission and Staff. VI. General Business of Council. A. Resolution 08-040; Accepting the Bid for the Water Re -Use Project. Todd Hubmer, WSB & Associates, presenting. (pp. 33 - 43) B. Resolution 08-041; Ordering Feasibility Report for the 2009 Street Reconstruction Project. Todd Hubmer, WSB & Associates, presenting. (pp. 44 - 47) C. Ordinance 08-006; Amending Section 580 Fireworks Dealers. (pp. 48 - 49) VII. Reports from City Manager and Council members. VIII. Community Forum. Individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the forfn at the podium, state their name and address for the CIerk's record, and limit their remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a fidure report or direct the matter to be scheduled on an upcoming agenda. UC. Information and Announcements. X. Adjournment. OnrMission is to be a progressive and livable contntttnitji, a walkable village, which is safe and secure. ZACouncil Meetings12008106102008\agendapgtl.doc 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 CITY OF ST. ANTHONY CITY COUNCIL REGULAR MEETING MINUTES May 27, 2008 CALL TO ORDER. Mayor Faust called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE. Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance. ROLL CALL. Present: Mayor Faust; Councihnembers Gray, Roth, Stille, and Thuesen Absent: None Also Present: City Manager Mike Mornson CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALI,, OF THE FOLLOWING ITEMS. I. APPROVAL OF MAY 27, 2008 CITY COUNCIL MEETING AGENDA. Motion by Couneihnember Gray, seconded by Councilmember Thuesen, to approve the City Council Meeting Agenda of May 27, 2008. Motion carried unanimously. II. PROCLAMATIONS AND RECOGNITIONS. None. IH. CONSENT AGENDA. A. Consider Mak 13, 2008 Council meeting minutes. B. Consider licenses and permits. C. Consider payment of claims. Mayor Faust requested the following correction on the May 13, 2008 Council meeting minutes: Page 6, 5"' paragraph, 2" Fsentence to read... which is what they did with single sort recycle hauling as well so they could... Motion by Councilmember Stille, seconded by Councilmember Gray, to approve the Consent Agenda items, as amended. Motion carried unanimously. 1 City Council Regular Meeting Minutes May 27, 2008 Page 2 IV. PUBLIC HEARING. None. V. REPORTS hROM COMMISSION AND STAFF. None. 9 VI. GENERAL BUSINESS OF COUNCIL. 10 11 A. Consider Resolution 08-036: Amending the City's Street Assessment Policy to Allow for 12 the Assessment of Residential Parcels on Municipal Street Aid Routes at a Level Not to 13 Exceed the Cost to Construct Local Interior Streets and Other Minor Amendments 14 15 Todd Hubmer, City Engineer, reviewed the resolution with the Council and requested the City 16 Council give consideration to amending the City's street assessment policy to allow for the 17 assessment of residential parcels of Municipal State Aid routes at a level not to exceed the cost to 18 construct local interior streets. 19 20 Councilmember Roth asked with the new state gas tax, did they anticipate the State Aid going up 21 as more money was accumulated through the gas tax. Mr. Hubmer responded the State Aid 22 would go up, but as more communities joined the program, the funding would be divided among 23 those communities also. 24 25 Councilmember Roth asked on the other State aid roads, would the roads also be built to the 7- 26 ton, 32 -foot wide roadways. Mr. Hubmer responded the other State aid roads would be built to 27 those standards. 28 29 Councilmember Roth asked if this was the only road that would be built at 42 -feet wide. Mr. 30 Hubmer responded 29`x` Avenue was 42 feet wide and Silver Lane might be very close to it also. 31 He noted the reason for the wider road at this location was due to the large industrial usage of the 32 road. He indicated the commercial was assessed at 50 percent and the actual construction of the 33 road as well. 34 35 Councilmember Stille asked how much it would cost to repair a water main break. Mr. Hubmer 36 responded it would cost between $4,000 to $12,000 thousand dollars per break. 37 38 Mayor Faust stated it appeared to him that this was an issue of fairness. 39 40 Councilmember Roth asked if the assessment would be on a 32 -foot wide road for residential 41 and the commercial was going to be assessed at the 42 feet wide. Mr. Hubmer responded that 42 was correct. 43 44 Motion by Councilmember Thuesen, seconded by Councilmember Gray, to approve Resolution 45 08-036; A Resolution Amending the City's Street Assessment Policy to Allow for the W City Council Regular Meeting Minutes May 27, 2008 Page 3 Assessment of Residential Parcels on Municipal Street Aid Routes at a Level Not to Exceed the Cost to Construct Local Interior Streets and Other Minor Amendments. Motion carried unanimously. B. City Engineer Update. 8 Todd Hubmer, City Engineer, stated the 2007 street reconstruction project has been completed 9 with some punch list items remaining. 10 11 Mr. Hubmer advised that the Silver Lake Road reconstruction has begun and they were currently 12 working on the utilities. 13 14 Mr. Hubmcr stated the backwash water reuse facility was out for bid. 15 16 Mr. Hubmer explained they were currently working on the Capital Improvement Plan. 17 18 C. Consider Ordinance 08-005; Chanter 9 — Parking During.Snow Removal (Final Reading, 19 20 City Manager Morrison reviewed the resolution with the Council and stated this was the third 21 and final reading. He noted it results in a change to the City ordinance on parking during snow 22 removal to make it less restrictive. He reviewed the Ordinance. 23 24 Councilmember Gray asked if there had been any additional concerns added. City Manager 25 Morrison responded he had received one additional complaint, so there were a total of four 26 complaints received. 27 28 Motion by Councilmember Roth, seconded by Councilmember Gray, to approval Final Reading 29 and adopt Ordinance 08-005; Chapter 9 — Parking During Snow Removal. 30 31 Councilmember Stille stated he was voting against this because he believed it would be difficult 32 to change back after the sunset expired. He noted it was not broken and he did not believe it 33 needed to be fixed. 34 35 Ayes — 4, Nay —1 (Stille). Motion carried. 36 37 D. Consider Resolution 08-037; Proposal for Facility Assessment Services from Sebesta 38 Blomberg and Associates, Inc. with the funding source for this project being HRA 39 Projects Fund #31. 40 41 City Manager Morison reviewed the resolution with the Council and indicated that Sebesta 42 Blomberg & Associates will provide a building assessment for the City on the Community 43 Center Building. Any items that require competitive bidding, a specification sheet would be 44 developed by Sebesta Blomberg much like a specification sheet for a road project that WSB 45 completes for the City. 46 3 City Council Regular Meeting Minutes May 27, 2008 Page 4 Councilmember Roth stated on page 37, he questioned the $12,800. he asked if this was hourly, how much work was this, and how did they know when they were approaching the $12,800. City Manager Mornson responded the $12,800 was a not to exceed number and they cannot go over unless they had approval. He indicated this should cover the assessment for this building. Councilmember Stille asked if the assessment would cover when items needed to be replaced or repaired. City Manager Mornson responded it would include this. 9 Councilmember Thuesen asked what was the experience of Sebesta Blomberg & Associates and 10 have they checked their references City Manager Mornson responded the City has had previous 11 experience with this company and had an excellent experience. He noted all references were 12 checks and came back favorably. 13 14 Mayor Faust asked if they would be coming back with actual testing information on repairs, or 15 expected life expectancy. City Manager Mornson responded he was not sure if they would do 16 actual testing, or if they would come back with an expected life expectancy. 17 18 Mayor Faust stated they were only looking at this building and the last time they did this, they 19 also looked at other buildings that were in need and he believed they should look at the other 20 areas also. He stated he would like to see this expanded to the Public Works, Fire Station, and 21 liquor stores. He believed they might want to table this for tuture discussion. 22 23 Councilmember Gray agreed with Mayor Faust and he believed all of the buildings needed to be 24 part of a comprehensive facilities maintenance plan. He stated they needed to look ahead to 25 determine when they would be spending funds for maintenance costs. 26 27 Councilmember Thuesen agreed to the tabling and wanted to see more information on an energy 28 component also. 29 30 Councilmember Roth stated he did not want to table this as it would just delay the project. He 31 believed the items on the Johnson Control were minor as far as the overall project was 32 concerned. He asked Council to reconsider. He stated the Johnson Control was done over a year 33 ago and nothing had been done. ITe believed the HVAC system was in need of updating and 34 there were some things that could be done to make the building more comfortable. He noted if 35 they liked the work they did, then they could be put on the other projects. 36 37 Councilmember Stille stated he believed they could wait to incorporate the other buildings and 38 delaying this for a short period of time would not make that much of a difference. 39 40 Councilmember Thuesen stated they had one chance to do this right and he did not see the rush 41 to push this through when this had been put on hold for years. He stated it needed to be 42 addresses, but he did not want to push the project forward just to meet a deadline. He did not 43 want this to be fast tracked. 44 45 Mayor Faust stated he believed they could come back within a month with the information they 46 wanted. He stated they needed to take a look at some of these other issues and he did not want to 0 0 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 City Council Regular Meeting Minutes May 27, 2008 Page 5 see them miss this opportunity. He stated they really needed to look at all of the buildings and get funds in reserve so they had a way of replacing things as needed. He encouraged the Council to table this item. He stated this was not a reflection on staff and they did what they thought Council wanted. Councilmember Roth stated currently they were going to spend $12,800 and he was not sure they wanted to spend more money on things that they know need to be replaced anyway. He believed this was a waste of money and they had the information from the Johnson Control package. He did not believe this should be tabled. Councilmember Stille stated he would like to see one final report that gave a list of everything they needed to be prepared for. Councilmember Thuesen stated staff needed to look back at some of the concerns previously expressed with the Johnson Control report, so those concerns were addressed with this report. City Manager Morrison stated Johnson Control was a performance base project where they were in control. He noted this was a competitive bidding process and this was the main difference of this proposal. He clarified efficiency and effectiveness would be looked at under objective number 2 and this would be a part of the proposal. Councilmember Thucsen stated he would like to see all of the buildings looked at. He noted they were not indebted to doing any or all of this project, but it made sense to do it right the first time. Motion by Councilmember Gray, seconded by Councilmember Stille, to table consideration of Resolution 08-037; a Resolution Approving Proposal for Facility Assessment Services from Sebesta Blomberg and Associates, Inc. with the funding source for this project being HRA Projects Fund #319 for a more inclusive proposal including all of the buildings that Johnson Control looked at. Ayes — 4, Nays —1 (Roth). Motion carried. VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS. City Manager Morrison stated they were creating a task force to look at garbage hauling options and members had until June 13 to submit a letter. City Manager Morrison stated an audit presentation would be presented on June 24. City Manager Morrison stated with respect to Emerald Park they were in the process of working with a consultant and a financial consultant and the plan was originally going to be presented on June 24, but it might be delayed until August 12 due to legislative levy limits. City Manager Morrison stated there would be benches available for adoption. He stated they needed property owners who wanted the benches put on their property for no cost. He indicated the City would also maintain the bench. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 City Council Regular Meeting Minutes May 27, 2008 Page 6 Councibnember Stifle stated on May 18 he attended the Sister City Committee meeting. He noted there would be four visitors to the City from Finland in the first week on June. He reviewed the itinerary for their visit. Councilmember Thuesen stated on May 14 he attended Project Citizen at the State Capital. He reviewed what Project Citizen was. He noted on May 15 he attended with the Mayor a Three Rivers Park District groundbreaking at Silverwood Park. Mayor Faust stated on May 14 he attended a League of Minnesota's meeting. He noted lie had attended the groundbreaking at Silverwood Park and read a recognition letter received from the Three Rivers Park District. VIII. COMMUNITY FORUM. Mayor Faust invited residents to come forward at this time and address the Council on items that are not on the regular agenda. Hearing none, Mayor Faust moved forward with the agenda. IX. INFORMATION AND ANNOUNCEMEN'T'S. Mayor Faust stated on May 24 the Historical Society planted a tree in St. Anthony Township Cemetery for the 150`" birthday of St. Anthony Township. Mayor Faust stated he had received a report from the Metropolitan Council noting the City now had a population of 8,500. X. ADJOURNMENT. Mayor Faust adjourned the meeting at 8:06 p.m. Respectfully submitted, Kathy Altman TbtaeSaver Off Site Secretarial, Inc. ATTEST: City Clerk Mayor Motion carried unanimously. C Saint Anthony Village DATE: June 10, 2008 Approved: TO: Mayor and Councilmembers FROM: License Clerk PPEM: License and Permits for Approval: General Contractors License: Stahl Construction, St Louis Park, MN Heating & An, Conditionine License: Centraire Heating & Air Conditioning, Eden Prairie, MN Fireworks License: Applicant: Cub Foods Location: 3930 Silver Lake Rd Applicant: Wal-Mart #3404 Location: 3800 Silver Lake Rd U.S. BANK ST. ANTHONY VILLAGE 8 CHECK REGISTER VENDOR # PAYEE CHECK # DATE AMOUNT 8695 TWIN CITIES TRANSPORT 6558 5/22/2008 $50.00 9055 FREEWAY TOWING 6560 5/29/2008 $90.53 20 AA BATTERY CO 6562 6/11/2008 $105.26 4779 ALCORN BEVERAGE CO, INC 6563 6/11/2008 $180.90 8621 ALLIANCE MECHANICAL 6564 6/11/2008 $150.00 4014 ALLIED PAPER CO. 6565 6/11/2008 $128.50 5216 ANOKA TECHNICAL INSTITUT 6566 6/11/2008 $138.00 8794 ARCTIC GLACIER INC. 6567 6/11/2008 $698.44 3714 B & F FASTENER SUPPLY 6568 6/11/2008 $13.31 4293 BELLBOY CORP. 6569 6/11/2008 $5,127.93 7253 BRAKE & EQUIPMENT WAREHO 6570 6/11/2008 $29.27 4231 CAPITOL BEVERAGE SALES 6571 6/11/2008 $24,985.05 8652 CARTRIDGE CARE 6572 6/11/2008 $201.29 610 CATCO 6573 6/11/2008 $9.15 9362 CENTRAL WOOD PRODUCTS 6574 6/11/2008 $3,710.46 9447 CENTURY COLLEGE BOOKSTOR 6575 6/11/2008 $32.85 4080 CHISAGO LAKES DIST. CO., 6576 6/11/2008 $7,551.99 9209 CLOSE LANDSCAPE ARCHITEC 6577 6/11/2008 $1,084.60 .0168 CLUBB/PHILLIP 6578 6/11/2008 $50.00 4095 COCA COLA BOTTLING COMPA 6579 6/11/2008 $1,343.60 4107 COMPTON'S COMMERCIAL CLN 6580 6/11/2008 $3,935.18 9600 CONCRETE SLAB LIFTING 6581 6/11/2008 $2,100.00 7178 D -ROCK CENTER & SMALL EN 6582 6/11/2008 $102.24 8557 DAILEY DATA & ASSOCIATES 6583 6/11/2008 $31.25 9315 DANG/PHUONGMAI 6584 6/11/2008 $43.28 4127 DANIMAL DISTRIBUTING INC 6585 6/11/2008 $288.00 8834 DEMPSEY'S STUMP SERVICE 6586 6/11/2008 $85.00 4110 DICKSON ELECTRIC 6587 6/11/2008 $21,450.00 8437 DIRECTV INC 6588 6/11/2008 $29.77 .0169 DOBRZYNSKI/ROBERT E. 6589 6/11/2008 $15.00 4135 ELECTRO WATCHMAN INC 6590 6/11/2008 $147.18 8153 FILTERFRESH 6591 6/11/2008 $73.04 8647 FRATTALLONE'S HARDWARE 6592 6/11/2008 $74.05 1030 G & K SERVICES INC 6593 6/11/2008 $626.14 1180 GOODIN COMPANY 6594 6/11/2008 $34.74 1250 GRAINGER 6595 6/11/2008 $148.81 4172 GRAPE BEGINNINGS, INC. 6596 6/11/2008 $569.00 4175 GRIGGS COOPER & CO INC 6597 6/11/2008 $6,834.86 9169 HARBOR FREIGHT TOOLS 6598 6/11/2008 $31.94 1420 HAWKINS, INC 6599 6/11/2008 $1,135.56 8221 HEDBACK, ARENDT, KOHL 6600 6/11/2008 $5,000.00 4207 HOHENSTEIN'S, INC 6601 6/11/2008 $7,469.75 8252 HOME DEPOT CREDIT SERVIC 6602 6/11/2008 $28.35 7358 J.R.'S ADVANCED RECYCLER 6603 6/11/2008 $545.00 9583 JESSE PALCZEWSKI GRAPHIC 6604 6/11/2008 $75.00 4125 JJ TAYLOR DISTRIBUTING 6605 6/11/2008 $36,953.35 8349 JOHN'S SOD 6606 6/11/2008 $134.19 4220 JOHNSON BROTHERS LIQUOR 6607 6/11/2008 $9,344.44 9598 KONICA MINOLTA BUSINESS 6608 6/11/2008 $7,862.90 9601 LESCO, INC. 6609 6/11/2008 $768.63 U.S. BANK ST. ANTHONY VILLAGE 9 CHECK REGISTER VENDOR # VENDOR # PAYEE CHECK # DATE AMOUNT 9602 LUCKING MACHINE, INC. 6610 6/11/2008 $50.00 9114 M. AMUNDSON LLP 6611 6/11/2008 $2,321.18 4265 MARK VII SALES INC 6612 6/11/2008 $29,672.79 2160 MARSHALL CONCRETE PROD 6613 6/11/2008 $2,917.21 8193 MCFOATREASURER 6614 6/11/2008 $35.00 8263 MCLEOD USA, INC. 6615 6/11/2008 $211.42 2240 METROPOLITAN COUNCIL 6616 6/11/2008 $38,938.92 9459 MIDC ENTERPRISES 6617 6/11/2008 $33.93 8467 MIDWAY FORD 6618 6/11/2008 $35.88 2280 MIDWEST ASPHALT CORP 6619 6/11/2008 $86.11 7308 MIDWEST SPECIALTY SALES 6620 6/11/2008 $44.41 4277 MIDWEST TAPE & RIBBON IN 6621 6/11/2008 $500.00 7340 MINNEAPOLIS FINANCE DEPT 6622 6/11/2008 $3,294.07 8269 MINNESOTA SHREDDING LLC 6623 6/11/2008 $60.00 8808 MN CITY COUNTY MGMT ASSO 6624 6/11/2008 $107.72 9331 MN DEPT OF HEALTH 6625 6/11/2008 $3,646.00 8074 MN POLLUTION CONTROL AGE 6626 6/11/2008 $23.00 9106 MT GLOBAL 6627 6/11/2008 $363.30 9413 MTG 6628 6/11/2008 $677.00 2395 MTI DISTRIBUTING, INC 6629 6/11/2008 $460.73 5232 MURPHY'S SERVICE CENTER 6630 6/11/2008 $50.21 9084 MUZAK LLC 6631 6/11/2008 $55.41 8883 NEW FRANCE WINE COMPANY 6632 6/11/2008 $354.50 9266 NORTHERN WATER WORKS SUP 6633 6/11/2008 $55.39 9523 NORTHSTAR INSPECTION SER 6634 6/11/2008 $4,031.73 9275 PAT KERNS WINE MERCHANTS 6635 6/11/2008 $65.50 4354 PAUSTIS & SONS 6636 6/11/2008 $2,389.01 9563 PETTY CASH - U.S. BANK 6637 6/11/2008 $112.85 4360 PHILLIPS WINE & SPIRITS 6638 6/11/2008 $5,815.18 8499 PIONEER RIM AND WHEEL CO 6639 6/11/2008 $23.17 0.0017 PISANSKY/MICHAEL 6640 6/11/2008 $50.00 9203 POSITIVE ID, INC. 6641 6/11/2008 $113.21 9139 PROPERTY KEY, INC. 6642 6/11/2008 $50.00 4385 QUALITY WINE CO 6643 6/11/2008 $17,380.26 9356 REGIONS INTERSTATE BILLI 6644 6/11/2008 $5.45 8199 SIGNATURE CONCEPTS, INC. 6645 6/11/2008 $229.02 3315 SL-SERCO 6646 6/11/2008 $1,000.00 9259 SPRINT 6647 6/11/2008 $363.92 7072 ST ANTHONY CHAMBER OF CO 6648 6/11/2008 $200.00 4782 ST ANTHONY VILLAGE CENTE 6649 6/11/2008 $1,907.12 9083 ST, ANTHONY RETAIL DEVEL 6650 6/11/2008 $1,648.47 8448 ST. CLOUD STATE UNIVERSI 6651 6/11/2008 $230.00 8872 SUCIU/BARB 6652 6/11/2008 $186.16 4780 SURLY BREWING CO 6653 6/11/2008 $1,178.00 7337 TIMESAVER OFF SITE SECRE 6654 6/11/2008 $169.50 8824 TRI -COUNTY BEVERAGE, INC 6655 6/11/2008 $3,394.60 9410 TRUCK UTILITIES INC 6656 6/11/2008 $21,651.45 9580 TWIN CITIES FLAG SOURCE, 6657 6/11/2008 $194.10 9460 TWIN CITY HYDRO SEEDING, 6658 6/11/2008 $841.62 8903 U.S. BANK 6659 6/11/2008 $250.00 8561 UNITED RENTALS NORTHWEST 6660 6/11/2008 $131.79 U.S. BANK ST. ANTHONY VILLAGE 10 CHECK REGISTER VENDOR # VENDOR # PAYEE CHECK # DATE AMOUNT 8888 VALPAK OF MINNEAPOLIS -ST 6661 6/11/2008 $740.00 9382 VEOLIA ES VASKO SOLID WA 6662 6/11/2008 $1,546.36 8227 VERIZON WIRELESS 6663 6/11/2008 $954.02 4451 VINOCOPIA 6664 6/11/2008 $1,609.50 8316 WINE COMPANY/THE 6665 6/11/2008 $259.20 8310 WINE MERCHANTS INC 6666 6/11/2008 $2,030.38 4499 WORLD CLASS WINES, INC. 6667 6/11/2008 $282.00 8273 WSB & ASSOCIATES, INC. 6668 6/11/2008 $2,500.00 2680 XCEL ENERGY 6669 6/11/2008 $2,582.27 7325 YOCUM OIL COMPANY, INC. 6670 6/11/2008 $23,794.87 TOTAL $335,522.67 lei MEMORANDUM DATE: May 27, 2008 TO: Mike Morrison, City Manager FROM: Roger Larson, Finance Director PI'EM: LEAGUE OF MN CITIES INSURANCE RENEWAL The attached information includes price quotations for property, auto, general liability, and workers' compensation. The cost for maintaining our present coverage of $10,000 deductible and $50,000 aggregate through the League of Minnesota Cities totals $212,592. The cost for renewal of St. Anthony's insurance coverage remained fairly stable reflecting a 5.1% increase in total premiums. A review is as follows: Property: The premiums show an increase of $1,704, mainly because of a slight increase in properly values, an increase in value of building contents and the related costs associated with replacement. General Liability: The premium increase of $5,165 is related to higher expenditures to]- construction orconstruction projects, capital improvements, an increase in operating expenditures and an overall rate increase associated with property damage claims administered by the League. Liquor- Liability: These premiums are based on annual sales and the League's rating of losses. Based on the League's overall experience rating of liquor liability claims, the rate the League charges decreased which resulted in a decrease in premiums of ($461). Automobile: Premiums decreased ($3,048) due to a reduction in the League's rate they charge for automobile coverage and the City has experience a limited number of automobile related claims. Workers Compensation: Overall all LMC member cities experienced an increase in premiums. Part of the increase is inflationary and is based on the overall cost of the League providing workers compensation insurance. The other part of the increase is related to the hiring of three new police officers that were added to the coverage (2 for the 24 hour Lauderdale contract and I St. Anthony officer). I3ased on the success of getting employees who are injured on the job into a successful rehabilitation program, St. Anthony will continue to maintain a Managed Care Provider. This program provides employees with a coach and assists employees with a specific medical plan to rehabilitate their injury. This result is a $2,281 reduction (2%) in workers' comp premiums. As in previous years, no other insurance companies contacted the City or our designated agent, expressing interest to compete with the League of Minnesota Cities Insurance Trust. It should be noted that the costs of the premiums are within the amount budgeted in 2008 and the projected 2009 operating budget. IN Recommendation: Staff recommends Council pass Resolution 408-038 approving renewal of insurance coverage through the League of Minnesota Cities at a cost of 8212,592 and waiving the statutory limits of tort liability. Insurance Renewal 2007/08 2008/09 Property $23,223 $ 24,927 Inland Marine $ 491.83 $ 45326 Equipment Breakdown $ 3,347 $ 39561 General/Liability $ 39,749 $ 445914 No Fault/Sewer Backup $ 3,379 *Liquor Liability — Off Sale $ 11,300 Fidelity/.Employee Dishonesty $ 900 Automobile Open Meeting Law Workers' Comp Volunteers TOTAL LMCIT $19,495 $ 573 $ 3,820 $ 10,839 $ 91.7 $ 16,447 $ 589 $ 95,058 $101,091 $ 1,161. $202,368 $212,592 Increase Decrease $ 1,704 $ 1.43 $ 21.4 $ 5,165 $ 441 ($39048) $ 16 $ 6,033 $ -0- $10,224 5.1% Increase *Liquor Off -Sale: (Combined - Market Place and Silver Lake Village Premium) CITY OF ST. ANTHONY Premium Breakdown and Comparison and Renewal Binder Coverage 2007/2008 2008/2009 Property* $23,223 $24,927 Inland Marine* 4,183 4,326 Equipment Breakdown* 3,347 3,561 Municipal Liability* 39,749 44,914 No Fault Sewer Back-up* 3,379 3,820 Liquor Liability* 11,300 10,839 Automobile* 19,495 16,447 Crime* Included Included Employee Dishonesty Bond* 900 917 Open Meeting Law 573 _ 589 Workers Compensation 95,058 101,091 Volunteer Accident Plan 11,161 1,161 TOTAL ALL PREMIUMS $202,368 $212,592 $10,000/50,000/1,000 All Lines Deductible, except $2,500 Deductible for Equipment Breakdown coverage Approximate savings for large deductible: $30,112 Renewal coverage is bound up to 60 days pending issuance of policies. Coverages bound are based on L.M.C.LT forms and practices in effect on renewal date. NOTE: DO NOT PAY UNTIL YOU RECEIVE INVOICES! This comparison is provided as a brief outline of your policy. Please refer to the provisions found in your policy for the details of your coverages, terms, conditions and exclusions that apply. 530 North Robert. Street • St. Paul, Minnesota 66101 • (651) 227-8405 Pax: (651) 227-0507 Mailing Address P.O. Box 64016 . St. Paul, Minnesota 551.64 13 14 City of St. Anthony Premium Comparison Page 3 Coverage 2006/2007 2008/2009 Property* Total General Limit for Building, Contents, Property In the Open and EDP $20,890,830 $22,228,031 Loss of Income, Extra Expense 5,000,000 5,000,000 Terrorism Annual Aggregate Limit 5,000,000 5,000,000 Premium $23,223 $24,927 imana manne' Scheduled Mobile Equipment $1,028,400 $1,074,781 Unscheduled Equipment - Any One Item $25,000 in Value and Under- TIV Value 504,722 522,387 Premium $4,183 $4,326 Equipment Breakdown Coverage" Property Damage - Per Accident $20,890,830 $22,228,031 Perishable Goods 100,000 100,000 Demolition and Increased Cost of Const 100,000: 100,000 Expediting Expense 100,000 ! 100,000 Pollutants 100,000 100,000 CFC Refrigerants I 00,000 100,000 Ice Rink Buried Piping 50,000 50,000 Business Income and Extra Exp Expense 5 ,000,000 5,000,000 Service Interruption 00,000 00,000 Premium $3,347 _ $3,561 Municipal Liability*. _ Operating Expenditures 4,653,700 5,996,700 Waterworks, Payroll 209,400 218,600 Waterworks, Per 1 MM Gallons 400,000,000 400,000,000 Streets, Miles-- 33 33 Recreation Center/Arenas, Sq Ft 65,000 65,000 Independent Contractors, Per$] 00 2,639,600 3,603,800: No Fault Sewer Back-up Included Included Liquor On/Off Sale - less than 249,999 receipts 2 2 Errors & Omissions Expenditures _. p 9,993,700 2,618,600 !. Premium $43,128 _ $48,734 !, This comparison is provided as a brief outline of your policy. Please refer to the provisions found in your policy for the details of your coverages, terms, conditions and exclusions that apply. 15 City of St. Anthony Premium Comparison Page 4 Coverage 2007/2008 ! 2008/2009 Automobile _.._ _...... .... Limit _ __.... _ $1,000,000 $1,000,000 It of Units. _ 44 _ 43 Premium _ $19,495 $16,447 Crime* ... Blanket Limit for Depository Forgery, Money and Securities, Loss Inside and Outside $100,000 $250,000 Premium Included Included Public Employee Dishonesty Bond* Limit _ $400,000 $400,000 Premium $900 $917 10,000 Deductible Applies Open Meeting Law _. __..... _._ _...... Reimbursable Costs Defense Costs per Lawsuit per Official $50,000 $50,000 Agreement Term Aggregate per Official $50,000 $50,000 Premium $573 $589 Liquor Liability... _....... _....._ L_ _.. _ _ _... Limit of Liability— $1,000,000 $1,000,000 Estimated Annual Receipts Off Sale) 5,818,900 6,194,000 Premium _ $11,300 _ $10,839 This comparison is provided as a brief outline of your policy. Please refer to the provisions found in your policy for the details of your coverages, terms, conditions and exclusions that apply. 16 City of St. Anthony Premium Comparison Page 5 Coverage 2007/2008 Workers' Compensation Street & Road #5506 307,157 Waterworks #7520 172,095 Radio or Television Broad,#7610 6,081 Firefighters (Not Volunteer) #7716 441,678 Police (non-smoking)#7721 1,375,307 Police Reserves (non smoking) #7723 69,129 Off Sale Liquor Store #8017 338,811 City Shop & Yard #8227 48,240 Clerical#8810 436,354 Clerical (Liquor Store)#8810 45,233 Buildings Operation by Owner, #9015 8,188 Parks #9102 128,456 Municipal Employees #9410 45,656 Elected/Appointed Officials 119411 29,373 Boards & Commissions #9411 54,853 2008/2009 319,443 178,979 6,324 459,345 1,430,319 71,894 352,363 50,170 453,808 47,042 8,515 133,594 47,482 30,548 57,047 Experience Modification 85 .83 Managed Care Credit .98 .98 Premium $95,058 $101,091 Total Payroll $3,506,611 $3,646,873 Volunteer Accident Plan Accidental Death Benefit Principal Sum $100,000 ! $100,000 Permanent Impairment Benefit Maximum Amt 100,000 100,000 Weekly Disability 400 400 Medical Benefit 1,000 1,000 Total Limit 500,000 500,000 Premium $1,161 $1,161 This comparison is provided as a brief outline of your policy. Please refer to the provisions found in your policy for the details of your coverages, terms, conditions and exclusions that apply. CITY OF ST. ANTHONY VILLAGE RESOLUTION 08-038 A RESOLUTION REGARDING RENEWAL OF MUNICIPAL INSURANCE COVERAGE AND THE WAIVER OF TORT LIABILITY LIMITS FOR THF.. LEAGUE OF MINNESOTA CITIES INSURANCE PROGRAM. WHEREAS, the City Council of the City of St. Anthony hereby approves participation in the League of Minnesota Cities Insurance Trust (LMCIT) insurance program for the year 2008/2009; and WHEREAS, the City has elected to purchase liability coverage in the amount of $1,000,000.00 per occurrence, as set forth in the MN Statutes 466.04. BE IT RESOLVED, that the City Council of the City of St. Anthony hereby approves the renewal of insurance coverage through the League of Minnesota Cities at a total cost of $212,592.00 for the policy period of June 1, 2008 to May 31, 2009. THEREFORE, BE IT FURTHER RESOLVED, that the City Council of the City of St. Anthony hereby approves waiving of the monetary limits on tort liability established by MN statute 466.04 to the extent of the limits of the liability coverage obtained from the LMCIT for the policy period of June 1, 2008 to May 31, 2009. Adopted this 10th day of June 2008. ATTEST: City Clerk Review for Administration: Mayor City Manager 17 18 STAFF REPORT To: Mayor and City Council Report No.: Mike Mornson, City Manager From: Kim Moore -Sykes, Assistant City Manager Date: June 10, 2008 Subject: Amended Urban Hennepin County CDBG Joint Cooperation Agreement Background: Because the nation was not making the progress toward the goal of a national housing policy as expected when Congress passed the Housing Act of 1949, the Housing and Urban Development Act of 1968 and later the Community Development Block Grant program (CDBG) of 1974 were passed. These programs were intended to be flexible in providing local governments with resources to address a wide variety of unique community development needs that would ultimately provide decent, safe, sanitary and affordable living environments for all Americans. Consequently, Hennepin County is eligible to be designated as an Entitlement Urban County and receives an annual allocation of funds from the U.S. Department of Housing and Urban Development to provide decent housing, suitable living environments and opportunities to expand economic development or redevelopment efforts. As stated in a letter dated May 13, 2008 from Hennepin County Department of Housing, Community Works and Transit, that while a portion of the City's population is outside of Hennepin County, the entire population will be included in the Urban County Program as the result of executing this agreement. Because of the City's participation with Hennepin County Joint Cooperation Agreement, this cooperation has helped to ensure that a guaranteed annual allocation comes to the County and to those communities that actively participate in the program. The City is being asked to execute a new joint cooperation agreement because Hennepin County is required to renew the cooperation agreement but no modifications are being proposed except for setting a renewal date of September 30, 2011 in Section III of the proposed and attached agreement. Action: The City is being asked to consider and approve the amended and restated joint cooperation agreement with Hennepin County. Attachments: • Cover Letter from Hennepin County Housing, Development and Finance Manager • Amended Urban Hennepin County CDBG Joint Cooperation Agreement • May 29, 2008 email from Jim Ford, Hennepin County, Joint Cooperation Agreement Q & A • Resolution 08-039; Authorizing the Execution of a Joint Cooperation Agreement Between the City of St. Anthony and Hennepin County for Participation in the Urban Hennepin County Community Development Block Grant Program in FY 2009 — 2011. staff Hennepin Co CDBG Grant Renewal Hennepin County Department of Housing, Community Works &Transit 417 North Fifth Street, Suite 320 612-348-9260, Phone Minneapolis, Minnesota 55401-1362 612-348-9710, Fax 612-596-6985,TDD/TYY www.hennepin.mn.us May 13, 2008 Mr. Michael Morrison City Administrator City of St. Anthony 3301 Silver Lake Road St. Anthony, MN 55418 Subject: Fiscal Year 2009-20011 Joint Cooperation Agreement Dear Mr.Mornson: Enclosed for your review and execution is the Urban Hennepin County Joint Cooperation Agreement for FY 2009 — 2011. The agreement sets forth broad shared powers for carrying out housing and community development activities. The U.S. Department of Housing and Urban Development (HUD) requires the agreement in order for Ilentrepin County to qualify as an urban county and receive Community Development Block Grant (CDBG) and FIOME Investment Partnership Program (HOME,) entitlement funds. This document was approved by the Hennepin County Board of Commissioners on May 6, 2008, and awaits action by your city council. The existing Joint Cooperation Agreement (FY 2006 — 2008) will expire on September 30, 2008. There are no modifications being proposed to the existing agreement except for clarifying the automatic renewal clause in Section III of the proposed agreement (i.e., at the end of the next renewal period on September 30, 2011, the County will notify the participating cities of their right to no longer participate in the Urban Hennepin County Community Development Block Grant (CDBG) Program as stipulated in the agreement; if the cities continue their participation, the agreement will automatically be renewed for another three-year term). The City of St. Anthony is considered a split place by HUD because a portion of the city's population is outside of Hennepin County. The entire city population will be included in the Urban County Program by executing this agreement. Because of being partially located in two urban counties, HUD regulations allow St. Anthony to elect one of the following: • To be excluded from all urban counties; To be entirely included in one urban county and excluded from all other such counties; or An Equal Opportunity Employer Recycled Paper 20 May 13, 2008 Page 2 To participate as a part of more than one of the urban counties in which it is partially located provided that a single portion of the split place cannot be included in more than one entitled urban county at a time, and all parts of the split place are included in the urban counties. As a community participating in the Urban Hennepin County Program, your city would not be eligible in FY 2009 — 2011 to apply for grants under the small cities or state CDBG programs. Your community will automatically participate in the Hennepin County HOME Program and will not be eligible to receive HOME funds through the state or other consortiums. Cities electing not to continue participation in the Hennepin County Program during the FY 2009-2011 qualification period must notify Hennepin County and HUD in writing terminating the agreement at the end of the current period. (HUD contact: Elizabeth Wise, 920 Second Avenue South, Suite 1300, Minneapolis, MN 55402) This notification must be received by May 23, 2008. Please execute the city signature page of agreement to indicate your continued participation in the Urban County Program. Return only an original copy of the city signature page (please use blue ink) with the city seal and it copy of the authorizing resolution by ,Imre 30, 2008. A sample council resolution is enclosed. Materials should be sent to: Kaye Lockraun Principal Office Specialist Housing, Community Works and Transit 417 North Fifth Street, Suite 320 Minneapolis, Minnesota 55401-1362 Please contact Jim Ford at (612) 348-6013 if you have any questions about the agreement or process. I look forward to continuing our cooperative efforts in addressing suburban Hennepin County housing and community development needs. Sincerely, Kevin Dockry Manger, Housing Development and Finance Enclosures: Joint Cooperation Agreement A080541 Sample resolution cc: Kim Moore -Sykes 21 Contract No. A080541 JOINT COOPERATION AGREEMENT URBAN ITENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM THIS AGREEMENT made and entered into by and between the COUNTY OF HENNEPIN, State of Minnesota, hereinafter referred to as "COUNTY," A-2400 GovermuentCenter, Minneapolis, Minnesota, 55487, and the cities executing this Master Agreement, each hereinafter respectively referred to as "COOPERATING UNIT," said parties to this Agreement each being governmental units of the State of Minnesota, and made pursuant to Minnesota Statutes, Section 471.59: WITNESSETH: COOPERATING UNIT and COUNTY agree that it is desirable and in the interests of their citizens that COOPERATING UNIT shares its authority to carry out essential community development and housing activities with COUNTY in order to permit COUNTY to secure and administer Community Development Block Grant and HOME, Investment Partnership funds as an Urban County within the provisions of the Act as herein defined and, therefore, in consideration of the mutual covenants and promises contained in this Agreement, die parties mutually agree to the following terms and conditions. COOPERATING UNIT acknowledges that by the execution of this Agreement that it understands that it: May not also apply for grants under the State CDBG Program from appropriations for fiscal years during which it is participating in the Urban County Program; and 2. May not participate in a HOME Consortium except through the Urban County. I. DEFINITIONS The definitions contained in 42 USC 5302 of the Act and 24 CFR §570.3 of the Regulations are incorporated herein by reference and made a part hereof, and the terms defined in this section have the meanings given them: A. "Act" means Title I of the Housing and Community Development Act of 1974, as amended, (42 U.S.C. 5301 et seq.). B. "Activity" means a CDBG-funded activity eligible under Title I of the Housing and Community Development Act of 1974, as amended. Example: single family rehab activity. C. "Annual Program" means those combined activities submitted by cooperating units to COUNTY for CDBG funding as part of the Consolidated Plan. D. "Consolidated Plan" means the document bearing that title or similarly required statements or documents submitted to HUD for authorization to expend the annual grant amount and which is developed by the COUNTY in conjunction with COOPERATING UNITS as part of the Community Development Block Grant Program. 22 E. "Cooperating Unit(s)" means any city or town in Hennepin County that has entered into a cooperation agreement that is identical to this Agreement, as well as Hennepin County, which is a party to each Agreement. F. "HUD" means the United States Department of Housing and Urban Development. G. "Metropolitan City" means any city located in whole or in part in Hennepin County which is certified by HUD to have a population of 50,000 or more people. H. "Program" means the HUD Community Development Block Grant Program as defined under Title I of the Housing and Community Development Act of 1974, as amended. I. "Program Income" means gross income received by the recipient or a subreeipient directly generated from the use of CDBG. "Regulations" means the rules and regulations promulgated pursuant to the Act, including but not limited to 24 CFR Part 570. K. "Urban County" means the entitlementjurisdiction within the provisions of the Act and includes the suburban Hennepin County municipalities which are signatories to this Agreement. IL PURPOSE The purpose of this Agreement is to authorize COUNTY and COOPERATING UNIT to cooperate to undertake, or assist in undertaking, community renewal and lower income housing assistance activities and authorizes COUNTY to carry out these and other eligible activities for the benefit of eligible recipients who reside within the corporate limits of the COOPERATING UNIT which will be funded from amoral Community Development Block Grant and HOME appropriations for the Federal Fiscal Years 2009, 2010 and 2011 and from any program income generated from the expenditure of such funds. III. AGREEMENT The initial term of this Agreement is for a period commencing on October 1, 2008 and terminating no sooner than the end of the program year covered by the Consolidated Plan for the basic grant amount for the Fiscal Year 2011, as authorized by HUD, and for such additional time as may be required for the expenditure of funds granted to the County for such period. Prior to the end of the initial term and the end of each subsequent qualification period, the COUNTY, as the lead agency of the URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, shall provide a written notice to the COOPERATING UNIT of their right not to participate in a subsequent qualification period. The written notice will provide the COOPERATING UNIT a minimum thirty (30) day period to submit a written withdrawal. If the COOPERATING UNIT does not submit to the COUNTY a written withdrawal during the notice period, this Agreement shall be automatically extended for a subsequent three- year qualifying period. This Agreement must be amended by written agreement of all parties to incorporate any future changes necessary to meet the requirements for cooperation agreements set forth in the Urban County Qualification Notice applicable for the year in which the next qualification of the County is scheduled. Failure by either party to adopt such an amendment to the Agreement shall automatically terminate the Agreement following the expenditure of all CDBG and HOME funds allocated for use in the COOPERATING UNIT's jurisdiction. Notwithstanding any other provision of this Agreement, this Agreement may be terminated atthe end of the program period during which IIUD withdraws its designation of the COUNTY as an Urban County under the Act. 23 This Agreement shall be executed by the appropriate officers of COOPERATING UNIT and COUNTY pursuant to authority granted them by their respective governing bodies, and a copy of the authorizing resolution and executed Agreement shall be filed promptly by the COOPERATING UNIT in the Ilennepin County Department of Housing, Community Works and Transit, and in no event shall the Agreement be filed later than June 30, 2008, COOPERATING UNIT and COUNTY shall take all actions necessary to assure compliance with the applicant's certifications required by Section 104(b) of the Title I of the Housing and Community Development Act of 1974, as amended, including Title VI of the Civil Rights Act of 1964; the Pair Housing Act, Section 109 ofTitle I of the Housing and Community Development Act of 1974; and other applicable laws. IV. ACTIVITIES COOPERATING UNIT agrees that awarded grant funds will be used to undertake and carry out, within the terms of this Agreement, certain activities eligible for finding under the Act. The COUNTY agrees and will assist COOPERATING UNIT in the undertaking of such essential activities by providing the services specified in this Agreement. The parties mutually agree to comply with all applicable requirements of the Act and the Regulations and other relevant Federal and/or Minnesota statutes or regulations in the use of basic grant amounts. Nothing in this Article shall be construed to lessen or abrogate the COUNTY's responsibility to assume all obligations of an applicant under the Act, including the development of the Consolidated Plan, pursuant to 24 CPR Part 91. COOPERATING UNIT further specifically agrees as follows: A. COOPERATING UNIT will, in accord with a COUNTY -established schedule, prepare and provide to the COUNTY, in a prescribed form, requests for the use of Community Development Block Grant Funds consistent with this Agreement, program regulations and the Urban Hennepin County Consolidated Plan. B. COOPERATING UNIT acknowledges that, pursuant to 24 CPR §570.501 (b), it is subject to the same requirements applicable to subrecipients, including the requirement for a written Subrecipient Agreement set forth in 24 CPR §570.503. The Subrecipient Agreement will cover the implementation requirements for each activity funded pursuant to this Agreement and shall be duly executed with and in a form prescribed by the COUNTY. C. COOPERATING UNIT acknowledges that it is subject to the same Subrecipient requirements stated in paragraph B above in instances where an agency other than itself is undertaking an activity pursuant to this Agreement on behalf of COOPERATING UNIT. In such instances, a written Third Party Agreement shall be duly executed between the agency and COOPERATING UNIT in a form prescribed by COUNTY. D. COOPERATING UNITS shall expend all funds annually allocated to activities pursuant to this Agreement within eighteen (18) months of the authorization by HUD to expend the basic grant amount. With each annual program COOPERATING UNITS shall submit to the COUNTY activity schedules for the completion and expenditure of funds within eighteen (18) months. COUNTY will institute monitoring measures and provide technical or other assistance to insure activities are proceeding on schedule. 2. Funds for activities not expended within eighteen (18) months may be recaptured at the discretion of the COUNTY and distributed by COUNTY as provided for in D. 4. Limited extensions to the expenditure deadlines in this section may be granted by COUNTY upon 24 written request only where the authorized activity has been initiated and/or is subject to a binding contract which provides for the expenditure to be completed within a time period acceptable to COUNTY. Amendments to an annual program by COOPERATING UNITS may be approved by COUNTY up to fifteen (15) months after initial funding leas been approved only when the new activity can be completed and funding expended within six (6) months of the amendment approval. Funds not expended within the six (6) month extension period may be recaptured and distributed by COUNTY as provided for in DA. 4. All funds recaptured by COUNTY will be transferred to a separate account for reallocation on a competitive request for proposal basis at the discretion of the COUNTY where total of such fiords is $100,000 or greater. Amounts less than $100,000 shall be. allocated by COUNTY to other existing activities consistent with timeliness requirements and Consolidated Plan goals. E. COUNTY and COOPERATING UNITS shall expend all program income pursuant to this Agreement as provided below: Program income from housing rehabilitation activities administered by the COUNTY will be incorporated into a pool at the discretion of the COUNTY. The pool will be administered by COUNTY and will be used for housing rehabilitation projects located throughout the entire Urban County. When possible, COUNTY will give priority to funding housing rehabilitation projects within the COOPERATING UNIT where the program income was generated. Funds expended in this manner would be secured by a Repayment Agreement/Mortgage running in favor of the COUNTY. Program income generated by certain COOPERATING IJNITS that administer their own housing rehabilitation activities may be retained by the COOPERATING UNIT at its discretion; however, such COOPERATING UNITS will be bound by the conditions of D.2., above. Only COOPERATING UNITS that were administering their own activities pursuant to the Joint Cooperation Agreement pertaining to the IIUD fiscal years 2006-2008 will be eligible to retain their program income. 2. COUNTY reserves the option to recapture program income generated by non -housing rehabilitation activities if said funds have not been expended within twelve (12) months of being generated. These funds shall be transferred to a separate account for reallocation on a competitive request for proposal basis administered by COUNTY or, where the total of such funds does not exceed $100,000, shall be reallocated by COUNTY to other existing activities consistent with timeliness requirements and Consolidated Plan goals. F. COOPERATING UNITS are encouraged to undertake joint activities involving the sharing of funding when such action furthers the goals of the Consolidated Plan and meets the expenditure goals. G. If COUNTY is notified by I-1UD that it has not met the performance standard for the timely expenditure of funds at 24 CFR 570.902(a) and the COUNTY entitlement grant is reduced by IIUD according to its policy on corrective actions, then the basic grant amount to any COOPERATING UNIT that has not met its expenditure goal shall be reduced accordingly. H. COOPERATING UNIT will take actions necessary to assist in accomplishing the community development program and housing goals, as contained in the Urban Hennepin County Consolidated Plan. 25 COOPERATING UNIT sliall ensure that all activities funded, in part or in full by grant funds received pursuant to this Agreement, shall be undertaken affirmatively with regard to fair housing, employment and business opportunities for minorities and women. It shall, in implementing all programs and/or activities funded by the basic grant amount, comply with all applicable Federal and Minnesota Laws, statutes, rules and regulations with regard to civil rights, affirmative action and equal employment opportunities and Administrative Rule issued by the COUNTY. J. COOPERATING UNIT that does not affirmatively further fair housing within its own jurisdiction or that impedes action by COUNTY to comply with its fair housing certification shall be prohibited from receiving CDBG finding for any activities. K. COOPERATING UNIT shall participate in the citizen participation process, as established by COUNTY, in compliance with the requirements of the Housing and Community Development Act of 1974, as amended. L. COOPERATING UNIT shall reimburse COUNTY for any expenditure determined by HUD or COUNTY to be ineligible. M. COOPERATING UNIT shall prepare, execute, and cause to be tiled all documents protecting the interests of the parties hereto or any other party of interest as may be designated by the COUNTY. N. COOPERATING UNIT has adopted and is enforcing: A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such nonviolent civil rights demonstrations within its jurisdiction. COUNTY further specifically agrees as follows: A. COUNTY shall prepare and submit to HUD and appropriate reviewing agencies, on an annual basis, all plans, statements and program documents necessary for receipt of a basic grant amount under the Act. B. COUNTY shall provide, to the maximum extent feasible, technical assistance and coordinating services to COOPERATING UNIT in the preparation and submission of a request for funding. C. COUNTY shall provide ongoing technical assistance to COOPERATING UNIT to aid COUNTY in fulfilling its responsibility to HUD for accomplishment of the community development program and housing goals. D. COUNTY shall, upon official request by COOPERATING UNIT, agree to administer local housing rehabilitation activities funded pursuant to the Agreement, provided that COUNTY shall receive Twelve percent (12%) of the allocation by COOPERATING UNIT to the activity as reimbursement for costs associated with the administration of COOPERATING UNIT activity. E. COUNTY may, at its discretion and upon official request by COOPERATING UNIT, agree to administer, for a possible fee, other activities funded pursuant to this Agreement on behalf of COOPERATING UNIT. 26 F. COUNTY may, as necessary for clarification and coordination of program administration, develop and implement Administrative Rules consistent with the Act, Regulations, HUD administrative directives, and administrative requirements of COUNTY. V. ALLOCATION OF BASIC GRANT AMOUNTS Basic grant amounts received by the COUNTY under Section 106 of the Act shall be allocated as follows: A. COUNTY shall retain Thirteen percent(13%) ofthe annual basic grant amount forthe administration of the program. Included in this administrative amount is funding for annual county -wide Fair Housing activities. B. The balance of the basic grant amount shall be made available by COUNTY to COOPERATING UNITS in accordance with the formula stated in part C and the procedure stated in partl) ofthis section utilizing data provided by HUD. The allocation is for planning purposes only and is not a guarantee of finding. C. Allocation of funding will be based upon a formula using data supplied by HUD that bears the same ratio to the balance of the basic grant amount as the average of the ratios between: 1. The population of COOPERATING UNIT and the population of all COOPERATING UNITS. 2. The extent of poverty in COOPERA'T'ING UNIT and the extent of poverty in all COOPERATING UNTTS. 3. The extent of overcrowded housing by units in COOPERATING UNIT and the extent of overcrowded housing by units in all COOPERATING UNITS. 4. In determining the average of the above ratios, the ratio involving the extent of poverty shall be counted twice. D. Funds will be made available to communities utilizing the formula spccified in C of this Section in the following manner: All COOPERATING UNITS with aggregate formula percentages of greater than three and one half percent (3.5%) of the total using the procedure in part C. of this section will receive funding allocations in accordance with the COUNTY formula allocations. 2. COOPERATING UNITS with aggregate formula percentages of three and one half percent (3.5%) or less of the total using the procedure in part C. of this section will have their funds consolidated into a pool for award in a manner determined by COUNTY on a competitive request for proposal basis. Only the COUNTY and COOPERATING UNITS whose funding has been pooled will be eligible to compete for these funds. E. The COUNTY shall develop these ratios based upon data to be furnished by IND. The COUNTY assumes no duty to gather such data independently and assumes no liability for any errors in the data furnished by HUD. F. In the event COOPERATING UNIT does not request a funding allocation, or a portion thereof, the amount not requested shall be made available to other participating communities, in a manner determined by COUNTY. 27 VI. METROPOLITAN CITIES Any metropolitan city executing this Agreement shall defer their entitlement status and become part of Urban Hennepin County. This agreement can be voided if the COOPERATING UNIT is advised by HUD, prior to the completion of the re -qualification process for fiscal years 2009-2011, that it is eligible to become a metropolitan city and the COOPERATING UNIT elects to take its entitlement status. If the agreement is not voided on the basis of the COOPERATING UNIT'S eligibility as a metropolitan city prior to July 8, 2008, the COOPERATING UNIT must remain a part of the COUNTY program for the entire three-year period of the COUNTY qualification. VII. OPINION OF COUNSEL The undersigned, on behalf of the Hennepin County Attorney, having reviewed this Agreement, hereby opines that the terms and provisions of the Agreement are fully authorized under State and local law and that the COOPERATING UNIT has full legal authority to undertake or assist in undertaking essential community development and housing assistance activities, specifically urban renewal and publicly -assisted housing. Assistant County Attorney 7 VIII. HENNEPIN COUNTY EXECUTION The Hennepin County Board of Commissioners having duly approved this Agreement on May 6, 2008, and pursuant to such approval and the proper County official having signed this Agreement, the COUNTY agrees to be bound by the provisions herein set forth. COUNTY OF HENNEMN, STATE OF MINNESOTA By: Chair of its County Board And: Assistant/Deputy/County Administrator Attest: Deputy/Clerk of the County Board RECOMMENDED FOR APPROVAL, Assistant County Administrator - Public Works APPROVED AS TO FORM: Date: Assistant County Attorney Department, Housing, Community Works and Transit Date: Date: APPROVED AS TO EXECUTION: Assistant County Attorney Date: IX. COOPERATING UNIT EXECUTION COOPERATING UNIT, having signed this Agreement, and the COOPERATING UNITS governing body having duly approved this Agreement on _ , 2008, and pursuant to such approval and the proper city official having signed this Agreement, COOPERATING UNIT agrees to be bound by the provisions of this Joint Cooperation Agreement, contract A080541. CITY Oh ST. ANTHONY By: Its Mayor And: Its City Manager ATTEST: CITY MUST CHECK ONE: The City is organized pursuant to: Plan A Plan B charter May 13, 2008 29 30 Kim Moore -Sykes From: Jim.Ford@co.hennepin.mn.us Sent: Thursday, May 29, 2008 11:49 AM To: cityhall@mapleplain.com; schulte@ci.champlin.mn.us; cdawson@ci.shorewood.mn.us; chad.adams@ci.medina.mn.us; danay@cityofdeephaven.org; kwalsh@ci.minnetrista.mn.us; thoff@townofhassan.com; greenwood@visi.com; hanovercityhall@comcast.net; jandre@ci.golden-valley.mn.us; jsandin@cityoftonkabay.net; jloftus@cityoftonkabay.net; bjohnson@ci.greenfield.mn.us; Kim Moore -Sykes, kluger@ci.excelsior. mn.us; loren@wayzata.org; alo@wayzata.org; lorettocityclerk@hotmaii.com, mglick@ci.robbinsdale.mn.us; mgrimes@ci.golden-valley.mn.us; Mike Mornson; nancy@cityofrockford.org; me@myhouse.com; sfriesen@mchsi.com; shelley@cityofwoodland mn.org; sstahmer@ci.long -lake.mn.us; stboni@visi.com, melhard@cityofdayton.com; SaratlSmith@cityofmound.com; thirsch@ci.independence. mn.us; LVee@ci.orono.mn.us; sgriffin@ci.minnetonka-beach.mn.us, rpearson@ci.robbinsdale.mn.us; GWithers@ci.osseo.mn.us, jdahl@ci.osseo.mn.us; lbrown@shorewoodpw.com Subject: Joint Cooperation Agreement -- Q & A A number of you --many first: -timers to this process --have contacted me with questions about the Joint Cooperation Agreement (JCA) in anticipation of questions from your council. members. 1 will try to provide answers to the most commonly asked questions. As always, please feel free to contact me if you have further questions. What is a Joint Cooperation Agreement? The JCA is a contract between Hennepin County and each city participating i.n a HUD defined Urban County Community Development Block Grant (CDBG) enti.tl.ement. program. This urban county status allows access to annual CDBG allocations, currently $2.4 m:i.l,'I_ion. Not signing a JCA means your city is not: eligible for any CDBG funding for the agreement period, e.g., 2009-2011. We have been informed by HUD staff that any city that can participate in an urban county program but: decides not to cannot apply for HUD funds through the State CDBG program. The State has their own CDBG allocation which is reserved for cities and counties outside the metropolitan area. Are we currently operating under a JCA? Yes. 'there is an agreement in place for the period 2006-2008. How long have we had these? This has been a HUD requirement since the beginning of the CD13G program back in the mid -19'10s. What is the Consolidated Pool.? HUD allocates CDBG funding to states, cities and urban counties based upon a formula which considers an applicants' population, poverty and overcrowded housing, with poverty being double weighted. At HUD's "urging", Hennepin County formed a Consolidated Pool. (ConPool) for cities which received aggregate formula percentages of: three and one half percent (3.5%) or less of the urban county total. These funds are allocated on a competitive request for proposal basis. The amount of CDBG funding available to ConPool cities was $495,509 in program year 2008. What does this do for the City and/or its residents? Cities in the ConPool have access to 850 of the funding total (approximately $420,000 in 2008) for "brick and mortar" projects consistent with the CDBG eligibility requirements. Given the competitive nature of: the application process, successful. applicants are generally proposing housing projects that serve low-income households. Among these are residential rehabilitation through the County operated Rehabilitation of Private Property program. In 2008, $200,000 was allocated to this program. Any resident of the ConPool area can apply directly to this office for rehab assistance through this program. (Contact Jim Graham: 61.2-348-2235) The county is also operating a rental. rehab program. This is currently a pilot program only, but recent success suggests it may be continued. ConPool cities are the only organizations that can apply for these funds, although cities frequently work .in cooperation with a nonprofit developer, e.g., Habitat for Humanity, West Hennepin Affordable Housing Land Trust, etc. The remaining 15% of the funds can be used to fund public service programs. Public service providers apply directly for funding of senior programs, emergency services (ICA, 3 1 TOCP, WeCAN), housing counselling programs, domestic abuse services and youth programs, etc. Residents can access these services regardless of where they live, but the cities' participation in the urban county program provides more funding to the ConPool and more funding for these services. FYI, public service providers have consistently been telling me that the demand for emergency services have been increasing drastically over the last few months because of layoffs, foreclosures, rising food and fuel prices, etc. These clients are area residents that: have never applied for assistance in the past and are very reluctant to do so. How are ConPool funds allocated? The ConPool funds are allocated through a multi. -step process. A Consolidated Pool. Advisory Committee reviews the applications and makes funding recommendations to the County Boards of Commissioners, the official applicant for the urban county funds. The Board then approves the annual application, including the allocation recommendations of the committee. To date the Board has always approved the committees' recommendations. HUD staff then review all projects for eligibility and approves funding sometime in July or August. The Consolidated Pool Advisory Committee is made up of city administrators, city clerks or planning staff from participating ConPool cities. The committee could use additional members for the 2009 application process, so if you might be interested please contact me. ms there any cost to the City? No. The only "cost" results from not participating --not signing the agreement. Should a city not sign the agreement, your residents would no longer be el-i.g,i.bl.e for the rehabilitation program and the total. CDBG .funds available for for public services would be smaller. Even if you do not anticipate any housing projects in the near, future, signing the agreement costs nothing, but provides more funding for these other programs/services. Please also note that if the JCA is not signed, your city cannot rejoin the ConPool until the next JCA period; 2012-2019. Jim Ford Hennepin County Housing, Community Works and Transit 917 North Fifth Street, Suite 320 Minneapolis, Minnesota 55901-1362 Telephone: 612/39£3-6013 Fax: 612/398-2920 "When 7 give food to the poor, they call me a saint. When I ask why the poor have no food, they call me a communist." - Dom Helder Camara Disclaimer: Information in this message or an attachment may be government data and thereby subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, may be subject to attorney-client or work product privilege, may be confidential., privileged, proprietary, or otherwise protected, and the unauthorized review, copying, retransmission, or other use or di-sclosure of the information .is strictly prohibited. If you are not the intended recipient of this message, please immediately notify the sender of: the transmission error and then promptly delete this message from your computer system. 2 CITY OF ST. ANTHONY VILLAGE RESOLUTION O8 - 039 A RESOLUTION AUTHORIZING THE EXECUTION OF A JOINT COOPERATION AGREEMENT BETWEEN THE CITY OF ST. ANTHONY AND HENNEPIN COUNTY FOR PARTICIPATION IN THE URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM IN FY 2009 - 2011. WHEREAS, the City of St. Anthony, Minnesota and the County of Hennepin have in effect a Joint Cooperation Agreement for purposes of qualifying as an Urban County under the United Stats Department of Housing and Urban Development Community Development Block Grant (CDBG) an HOME hlvestment Partnerships (HOME) programs; and WHEREAS, the City and County wish to execute anew Joint Cooperation Agreement in order to continue to qualify as an Urban County for purposes of the Community Development Block Grant and HOME Programs. BE IT TI IEREFORE RESOLVED, that a new Joint Cooperation Agreement between the City and County be executed effective October 1, 2008, and that the Mayor and City Manager be authorized and directed to sign the Agreement on behalf of the City. Given my hand and seal this 1f�th day of Tune, 2008. ATTEST: City Clerk Review for Administration: Mayor City Manager 32 "Mm & Infrastructure a Engineering . Planning a Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 541-4800 Fax: 763 541.1700 June 4, 2008 Honorable Mayor and City Council City of St. Anthony Village 3301 Silver Lake Road NE St. Anthony, MN 55418 Re: Water Reuse Facility Project City of St. Anthony Village, MN WS13 Project No. 1745-02 Dear Mayor and Council Members: Bids were received for the above -referenced project on Jure 3, 2008, and were opened and read aloud. A total of five bids were received. The bids were checked for mathematical accuracy and tabulated. Please find enclosed the bid tabulation indicating the low bidder as Graham Penn -Co Construction, Inc., Eagan, Minnesota, in the amount of $1,509,632.95. We recommend that the City Council consider these bids and award a contract to Graham Penn -Co Construction, Inc. based on the results of the bids received. Sincerely, WSB & Associates, Inc. Todd E. Flubmer, PE Project Manager Enclosures cc: Graham Penn -Co Construction, Inc. Mike Mornson, City of St. Anthony Village Jay Ilartman, City of St. Anthony Village lh Kd01745-02W,nihikConstractlon AdminVecnnndm hr=408.doc 33 34 CITY OF ST. ANTHONY RESOLUTION 08-040 A RESOLUTION AWARDING A I;ID FOR WATER REUSE FACILITY PROJECT WHEREAS, pursuant to an advertisement for bids for the improvement as shown on the plan for the above -referenced project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Total Bid (Base Bid, Concrete Tank Alternate, Parking Lot Contractor Improvement Alternate with deductions to base bid, Landscaping Alternate) 1. Graham Penn -Co, Construction, Inc. $1,509,632.95 2. Park Construction Company $1,906,187.66 3. Lametti & Sons, Inc. $2,167,022.00 4. Veit & Company $2,376,227.35 5. Rice Lake Construction Group $2,683,375.00 WHEREAS, it appears that Graham Penn -Co Construction, Inc. of Eagan, MN is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED, of the City Council of the City of St. Anthony: The selected alternates for the above -referenced project shall include Alternates 1, 4, and 5, in addition to base bid items. 2. That the Mayor and City Manager are hereby authorized and directed to enter into a contract with Graham Penn -Co Construction, Inc. in the amount of $1,509,632.95 in the name of the City of St. Anthony, Minnesota, for the improvement outlined in the above -referenced project according to the plans and specifications, therefore, approved by the City Council and on file in the office of the City Clerk. K!I01143 02Nd?,O❑ResahelonlR1,S08-00-Auer III, Rid fo,IV,,, Reuse-060t08.dx 3. The Engineer, WSB & Associates, Inc., is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. Adopted this day of ATTEST: City Clerk Reviewed for administration: Mayor Piro Tem City Manager 2008. Ad01I43 Reuse-060408.da 35 I rM J U LL w D wN W W F- Z 0 Z LL O m 0 N 0 O Q Q o,0000000 a, 0 o1OOO�Nf 0 O 0 O N C O Z Z OlOviG6oml 1616.�O �lNO O O1-- N(V 0) Ni�'Ni�'N �i�{ 00 N M J 7 Y O Nr O O CO �69� �IryI it9�t9� d' N ��� r r (0 M' 00 O U NO r N i N r (D G a to r M I E9 fA N O Ni U V N O (��OiViNiOi0I0iOi�r O N M G N O Z Z (fl INIol�l�lol�l�l�l h N h N O ',piNiMi�ih icpi M �-�N V N G 0) O Lr) M1 . ,6' M N N �+ N N eii �iWit9iti�-� n O n i E 00 Cl) O NiCl)� N r M 69 r fAI fR HT N O U fl fp ot} 0 0 o 00;0;0;0;0;0;0;0;0; Q Q o;ololololo;olo101 0 0 0 0 0 0 (j W N Z Z N I'0NIoi� oy.i�o O�cp O N G W 0) V' NMO�-OONM itp'MM'a' (D IMIeiIti ld;�j^�fAii�i O) O (D N O W 0 N �j r M M W leil s3l»Is3M Ni ice' O h Ct h /0 O N CO Cl) It NI i N (n. to r Fn06 r CO J U °" 69 N fA r d' O(D. O Q Q _ O�O�O'O�O��' N MIO�M �I��oiO(O ' N 1o� O O W fD C O (,j It Z Z NI N to h m Oho <1'IWI�I o1NIMIo.O. M O{ NO00 ` o. w w m '�'r.''wl�.''r»'�"� � o = d E V' O N' N r N o (src: v31 en yr O U n t» U O yo-„ er (o z Z OI^M`*IM I`olo101`OIN� V' o cV 4) (J d N (O O)lhlal�l�iOl�l�l0�M 00 W O r to (D�n��vi W�.; i(y loj �.�joii E H N coi ��I�'���'�I N O O O m U � U 0i I i I 0 Irol F O1ro rn'Q U J } Z' i LUm U H J W N I Q r WJ U W; ;d I W () W 0) V mU 0) LL mW cr I m V I J iD cp Wo m ai m v �p QHQ �� �� E�1 m0 U N 640 Q pl Q Z Q QfW-Q0QN ffff J; U< 0)� emu m W Ua'J (D (n 0)U_ a U''aZi 2UI mU aU.J 0) 0) Z a) a) � � � � Cl 0 nm noU)2U)(LU)aa.: ng m BID TABULATION SUMMARY PROJECT: St. Anthony Water Reuse Facility LOCATION: St. Anthony Village, MN WSB PROJECT NO.: 1745.02 Bids Opened: Tuesday, June 3, 2008, at 10:00 a.m Grand Total Bid Bid Security Add. No. 1 Add. No. 2 Add. No. 3 (not incl. base bid Contractor (5%) Ree'd. Recd. Recd. deductions) 1 Graham Penn Co. Construction Inc. X X X X $1,519,589.00 2 Park Construction Co. X X X X $1,916,254.77 3 Lametti & Sons, inc. X X X X $2,184,705.00 4 Veit & Company, Inc. X X X X $2,392,387.00 5 Rice Lake Construction Group X X X X $2,694,818.50 Engineer's Opinion of Cost $1,562,835.50 I hereby certify that this is a true and correct tabulation of the bids as received on June 3, 2008, Denotes corrected figure Todd E. Hubmer, PE K101I45AOMdmINConM,udlon A&WM1745 02 SIGNED BId Tab Sunvnary.xls 37 I wt o a o 0 0 0 0 0 o a o o a o 0 0 O S M N OS Vp1 h p O W S N V __ a 19 H � S S S SS S S SSS S S S S S S S S S SS S S S N OO N p 'i/s N N N N p O N O N N N N t'%s 17i Vi N Vi N y 4 E O T 10 M O M h SV b N N O 4 N� O h 9 0 V 0 0 O N O O S O O O C a' u S M T M N M V N � S' 10 IM1 1� N p oO a C OD O N N N N� b M N N y O �➢ M N � N M� N n N � N N N N N N N N 1/ N N W 4 F 3 O m M N N S b Q p N N OI O O T N ay N O b S O N w p n ni W N N N M N N VI N N V a MN VNi N V! 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R N c o Fq- O N IX N N m� a�� N N N N vs ry Y {� Ju d U C K 00 O O 00 O O S O O O O N 1� O d d O O O q 00 O q O p fy O S O V1 h O O O O o m OO p OO d 1pp p G ti O O N N O A N N ha O p u N M N N ttOO N N u 1 O O W O O O vl h6µF N O Op O ry N ry Ory ul � N Oa N N Oqi � { W N N � � UOt w a` .e 0 0 S o 0 — a a In N (n N Vf M IN/i N N W O N Y 7- 0 W 0_{ o a o q L U c a N in oa qa o o g g g r9 n n z a z b - w m W U O � O 2' Q a � z W tt r H 6z W U O LW9 < � z N 0 w ❑ w Q z ❑ tc Z W j W e r O y w z� IL w o wzz �� g a 5 o r U cgi y ) m < a I a W tW- Z X z W OO uO v k pap a V W t°- d a z rg z N z z d d z 7 c¢i ❑ a Iii V' s <O 4 S 3W- tW- W r K Q m J `C 2' Y UR¢, 111y� Nm� K K z Z N N W p O m LL U W❑ W O z r W W `L p a Z 4 ti N Q n G m U h O z a 2 Z m z❑ OOZ o1 an` C p Z$00 ❑ aCd¢ U 0 o w w w ww w w a N1 io x x x x x xL N vl h N 4 �o �n yr �n N N N N00 N H W s N N N 3 MOP o W N N N N F F" I" F" 1- F" F' a O z ❑ w E x y N b W U b n h h n n (NP q N l00 VI h m N Y N (0 U❑ 43 Ak WSB & Associates, Inc. Infrastructure 1 Engineering I Planning 1 Construction June 3, 2008 Honorable Mayor, City Council, and City Staff City of St. Anthony Village 3301 Silver Lake Road NE St. Anthony, MN 55418 Re: 2009 Street and Utility Reconstruction Project Feasibility Report WSB Project No. 1626-37 Dear Mayor, City Council and Staff: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Attached for your consideration is a resolution ordering the preparation of a feasibility report for the 2009 Street and Utility Reconstruction project. This project proposes to improve: 1. Chandler Drive from Foss Road to 37°i Avenue NE. 2. Foss Road north of 37"' Avenue to city limits. by reconstruction of the roadways and utilities. Maps showing the proposed streets to be reconstructed in 2009 are attached, along with a proposed schedule for your consideration. 1 will be present at your June 10 Council meeting to answer any questions you may have on this project, or please call me at 763-287-7182. Sincerely, WSB & Associates, Inc. Todd E. Hubmer, PE City Engineer Attachments lh Minneapolis t St. Cloud Equal Opportunity Employer A:101626-371AdrnlnlllocrU.7%t-bract-0G030S,doc sm W PROJECT SCI3EDULE The proposed Schedule for this improvement is as follows Task Completion Date 1. Order Feasibility Report.................................................................................... June 10, 2008 2. Accept Feasibility Report and order plans and specifications............................July 22, 2008 3. Hold neighborhood meeting................................................................................ August 2008 4. Approve plans and specifications, and order ......................................................October 2008 Advertisement for Bids 5. Receive bids, compute assessments................................................................ December 2008 6. Approve three resolutions on improvement hearing and ................................... January 2009 Special assessments 7. Hold 2°`1 Public information meeting................................................................ February 2009 8. Hold public hearing for project and assessments, award bid, and .................... February 2009 Call for bond sales 9. Award sale of bonds.............................................................................................. March 2009 10. Begin construction................................................................................................... May 2009 11. Substantial completion of construction...............................................................October 2009 12. Certify assessments to a county auditor............................................................... August 2009 13. Final completion of construction............................................................................. June 1010 K:W(26-37UdniinIDocsIPROJLCTSCHIIDULILdoc CITY OF ST. ANTHONY RESOLUTION 08-041 A RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR 2009 STREET AND UTILPI'Y IMPROVEMENTS WHEREAS, it is proposed to improve: I . Chandler Drive from Foss Road to 37t" Avenue. 2. Foss Road north of 37"' Avenue to city limits. By reconstruction of the roadways and utilities, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. ANTHONY, MN: That the proposed improvement be referred to WSB & Associates, Inc. for study and that they are instructed to report to the Council will all convenient speed advising the "Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recoum7ended. Adopted this _ day of 2008. ATTEST: City Clerk Reviewed for administration: Mayor City Manager K:\01 62637\Admin\Resolutions9tesolulion 08.041.doc To: John Malenick, Fire Chief From: D. Drusch Date: 05/19/2008 Re: Retail Sales of Fireworks licensing I have received renewal applications for the Retail Sale of Fireworks from CUB and Wal-Mart. During the review, it was noted that City Ordinance 580.11(C) restricts the total quantity of consumer fireworks stored on any property cannot exceed 100 pounds. Since the ordinance does not specify, I have interpreted this as net weight. I cannot locate any source to explain or justify this particular amount. The only reference I can find in the State or National codes to weight is in NFPA 1124 - 7.1.3.1 which specifically exempts code requirements on amounts stored of less than 125 pounds .of pyrotechnic composition. Further, Minnesota Statute 624.20 states: "A local unit of government may not.., prohibit or restrict the display of items for permanent or temporary retail sale authorized under paragraph (c) that comply with National Fire Protection Association Standard 1124 (2003 edition);..." The Minnesota Legislature, late in the session, changed the fireworks legislation in 2003 allowing certain types of fireworks. This cause a lot of cities to scramble to establish local ordinances regarding fireworks usage and sales. There was a general sense among the fire service that cities would be inundated with requests for fireworks sales licenses. Additionally, NFPA 1124 (2003) had just been published and not widely available for reference. We have now experienced several years of the availability of consumer fireworks and its usage. While the first years showed several, requests for licensing there has been a decline in applications during the past two years. In fact, Wal-Mart & CUB are the only businesses that applied in 2007 and so far, they are the only two for 2008. Their applications typically request a maximum amount of between 350 to 400 pounds of pyrotechnic composition, Such a display is typically to 4 pallets of boxed material. This is also typical of what has been found in other communities. Due to oversight, these amounts have been permitted previously. NFPA 1124 (2003) is a national consensus standard that under goes rigorous evaluation. It is very thorough and leans heavily on fire & life safety aspects. I do not feel the City needs to enact any ordinance that further restricts its intent. / 4 St. Anth®ny Fire Dept. To: John Malenick, Fire Chief From: D. Drusch Date: 05/19/2008 Re: Retail Sales of Fireworks licensing I have received renewal applications for the Retail Sale of Fireworks from CUB and Wal-Mart. During the review, it was noted that City Ordinance 580.11(C) restricts the total quantity of consumer fireworks stored on any property cannot exceed 100 pounds. Since the ordinance does not specify, I have interpreted this as net weight. I cannot locate any source to explain or justify this particular amount. The only reference I can find in the State or National codes to weight is in NFPA 1124 - 7.1.3.1 which specifically exempts code requirements on amounts stored of less than 125 pounds .of pyrotechnic composition. Further, Minnesota Statute 624.20 states: "A local unit of government may not.., prohibit or restrict the display of items for permanent or temporary retail sale authorized under paragraph (c) that comply with National Fire Protection Association Standard 1124 (2003 edition);..." The Minnesota Legislature, late in the session, changed the fireworks legislation in 2003 allowing certain types of fireworks. This cause a lot of cities to scramble to establish local ordinances regarding fireworks usage and sales. There was a general sense among the fire service that cities would be inundated with requests for fireworks sales licenses. Additionally, NFPA 1124 (2003) had just been published and not widely available for reference. We have now experienced several years of the availability of consumer fireworks and its usage. While the first years showed several, requests for licensing there has been a decline in applications during the past two years. In fact, Wal-Mart & CUB are the only businesses that applied in 2007 and so far, they are the only two for 2008. Their applications typically request a maximum amount of between 350 to 400 pounds of pyrotechnic composition, Such a display is typically to 4 pallets of boxed material. This is also typical of what has been found in other communities. Due to oversight, these amounts have been permitted previously. NFPA 1124 (2003) is a national consensus standard that under goes rigorous evaluation. It is very thorough and leans heavily on fire & life safety aspects. I do not feel the City needs to enact any ordinance that further restricts its intent. City of St. Anthony Village Ordinance 08-006 CHAPTER 5 LICENSES, PERMITS AND BUSINESS REGULATIONS Section 580 - Fireworks Dealers 580.11 Operation Restrictions C. Maintenance of Storage Areas; Permissible Amounts of Consumer Fireworks. Any significant deviation, enlargement or alteration from the approved site plan for the storage areas covered by the license must be pre -approved in writing by the City's fire department. The tet.l quantttef�onsurer Fditwerks stared on ani prrperty shall net rxeeed 1{IO poufs. Buildings used for the storage of Consumer Fireworks shall be one-story, without a basement, non-residential, and fully protected by an automatic fire -sprinkler system. Buildings used for the storage of Consumer Fireworks that are also used for other purposes shall store the Consumer Fireworks in a room or area used exclusively for the storage of Consumer Fireworks having interior walls with a minimum fire -resistance rating of one (1) hour and having doors with a minimum fire -resistance rating of forty- five (45) minutes. Buildings used for the storage of: Consumer Fireworks must be located at a minimum distance of seventy (70) feet from inhabited buildings and thirty-five (35) feet from public highways and other storage buildings. These ordinance changes shall be in full force and effect upon passage by the City Council and publication of the Ordinance or a Summary thereof in the City's official newspaper. First Reading: Waived Second Reading: Waived Adopted: June 10, 2008 ATTEST: City Clerk Publish: Mayor FUTURE COUNCIL AGENDA ITEMS June 3, 2008 Meeting Date Meeting Type Staff Items/Issues June 24 Regular Planning Commission items from June 17 City Manager Appointing Members to the Single Garbage Hauler Task Force Tautges, Redpath Audit Presentation Close Landscaping Emerald Park Proposal July 8 Regular July 22 Regular Planning Commission items from July 15 City Engineer Accept Feasibility Report and Order Plans and Specifications for 2009 Street Project City Manager Quarterly Goals Update National Night Out Proclamation (Consent Agenda) July 29 Special Budget Worksession August 12 Regular Approval of Election Judges for Primary Election (Consent Agenda) August 26 Regular Planning Commission items from August 19 September 3 Special 5:30 p.m. Worksession September 9 Regular 8:00 p.m. Finance Director Proposed 2009 Levy September 23 Regular Planning Commission items from September 16 September 30 Regular Special Joint Meeting with School Board October 1 Special 5:30 p.m. Worksession October 14 Regular Approval of Election Judges for Presidential Election (Consent Agenda) October 28 Regular Planning Commission items from October 21 City Manager Quarterly Goals Update November 5 Special5:30 p.m. Worksession November 11* November 25 Regular Planning Commission items from November 18 December 3 Special 5:30 .m. Worksession December 9 Regular December 23 Regular Planning Commission items from December 16 * Need to change date due to Holiday June 2008 Monthly Panner rnntea Dy l aiendar Creator for vvinaows on 1374T2006 MondaySunday ...y Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 Visitors from Visitors from Visitors from Visitors from Salo Salo Salo Salo 8 9 10 11 12 13 14 Parks Commission City Council Meeting Meeting 15 16 17 18 19 20 21 Planning Commission meeting 22 23 24 25 26 27 28 City Council Meeting 29 30 May 2008 Jut 2008 S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 4 5 6 7 8 9 10 6 7 8 9 10 11 12 11 12 13 1.4 15 16 17 13 14 15 16 17 18 19 18 19 20 21 22 23 24 20 21 22 23 24 25 26 25 26 27 28 29 30 31 27 28 29 30 31 rnntea Dy l aiendar Creator for vvinaows on 1374T2006 July 2008 Monthly Planner Monday Tuesday WednesdaySunday t.Saturday 2 3 4 5 Jun 2008 S M T W T F S HOLIDAY 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 6 7 8 9 10 11 12 City Council Meeting 13 14 15 16 17 18 19 Planning Commission meeting 20 21 22 23 24 25 26 City Council Meeting 27 28 29 30 31 Aug 2008 S M T W T F S 1 2 3 4 5 6 7 8 9 10 it 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 rnniea oy taienaar trearor ror vvinaows on ,6/4/4668 k zn-0---0-0D-UoomrmTimoo E�: o_� a��no'o 5 0 7J a -o C c�m m m w m° n °- o co 0 0 0 (D (D m(D a 0 (D S w° o << (D ( mw��coN W W m w(o n N w W o W n m cn m n n o' , °1 0(D N D C s 3 0 0 W a m o_ o D 0 ° 0 m o to N co N. 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