HomeMy WebLinkAboutCC PACKET 11122008H.R.A. Meeting immediately
following council meeting
CITY OF ST, ANTHONY VILLAGE
CITY COUNCIL MEETING AGENDA
November 12, 2008
7:00 p.m.
Call to Order.
Pledge of Allegiance.
Roll Call.
Consideration, Discussion, and Possible Action on All of the followitrg items:
I. Approval of the November 12, 2008, City Council Meeting Agenda.
Ii. Proclamations and Recognitions.
A. Presentation of Plaque to Hennepin County Conunissioner Mark Stenglein.
III, Consent Agenda.
These items are considered routine and will be enacted by one motion. There will be no separate discussion of these iterns unless a Councdntember or citizen
so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on tare agenda.
A. Approval of October 28, 2008, Council Meeting Minutes. (pp.1 -- 5)
B. Licenses and Permits. (p. 6)
C. Claims. (pp. 7 - 9)
D. Resolution 08-071; Approving HLB Tautges, Redpath, LTD as the City Auditor for Auditing Years
2008, 2009 and 2010. (pp. 10 -15)
IV. Public Hearing.
V. Reports from Commission and Staff.
VI. General Business of Council.
A. Emerald Park Update. Jean Garbaruzi, Close Landscape,
B. Ordinance 08-007; Dangerous Dog Ordinance. (first reading). (pp. 16 -19)
VII. Reports from City Manager and Council members.
VIII. Community Forum.
Individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the podium, sign their name
and address on the form at the podium, state their name and address for the Clerk's record, and litnit their remarks to five ntimttes. Generally, the City
Council will not take official action ort items discussed at this time, but may typically refer the matter to staff fora fidure report or direct the matter to be
scheduled on an upcoming agenda.
IX. Information and Announcements.
X. Adjournment.
Our Mission is to be a progressive and livable community, a walkable village, which is safe and secure.
Z:1Ccuncil tvtcetings120081111220084igenda.doc
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31.
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
CITY OF ST. ANTHONY
CITY COUNCIL REGULAR MEETING MINUTES
OCTOBER 28, 2008
CALL TO ORDER.
Mayor Faust called the meeting to order at 7:00 p.m.
PLEDGI: OF ALLEGIANCE.
Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
ROLL CALL.
Present: Mayor Faust; Councihnembers Gray, Roth, Stille, and Thuesen
Absent: None
Also Present: City Manager Mike Morrison and Todd Hubmer, WSB & Associates
CONSIDERATION, DISCi1SS'ION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
ITEMS.
I. APPROVAL OF OCTOBER 28, 2008 CITY COUNCIL MEETING AGENDA.
Motion by Counciiinember Roth, seconded by Co till cilmcmber Thuescn, to approve the City
Council Meeting Agenda of October 28, 2008.
Motion carried uuanimously.
LI. PROCLAMATIONS AND 12ECOGNITIONS.
None.
III. CONSENT AGENDA.
A. Consider October, l4, 2008 Council meetiny, minutes.
13. Consider licenses_and perm,ls_
C. Consider pnvment of claims:
D. Resolution 08-0(8 Approval of Outstanding Utilities_and Maintenance bees for
l Iyuncpin County;_and (tcsolution 08-069.AI?I? oval of,0utstandin Utihttes and
Maintenance, bees for 1ZainscyCounty.
Motion by Councilmember Gray, seconded by Councilmember Stille, to approve the Consent
Agenda items.
IV. PUBLIC HEARING,
Motion carried unsminnously.
I
2
City Council Regular Meeting Minutes
October 28, 2008
Page 2
None.
V. REPORTS FROM COMMISSION AND STAFF.
None.
VI. 'GENERAL BUSINESS OF COUNCIL.
9 A. Resolution 08-070; Accenting 2009 Street and Utility. Improvement Plans and
10 Specifications and Ordering_ Advertisement for Bids. Todd Hubmer WSB_ & Associates
11 presenting.
12
13 Mr. Hubmer reviewed Resolution 08-070 with the Council. He indicated that the proposed
14 resolution approves the 2009 Street and Utility Improvement Plans and Specifications and orders
15 advertisement for bids. It is anticipated that bids will be received prior to the first City Council
16 meeting in December 2008 with the bid results presented in January.
17
18 Councihnember Roth questioned when this project was originally scheduled. Mr. Hubmer
19 replied this particular segment was originally scheduled for 2014. It was moved up based on
20 issues with utilities, including water main breaks. A new draft Capital Improvement Plan for
21 street projects has been prepared and will be discussed in detail at the Council work session next
22 week.
23
24 Councihnember Gray asked if the current economy conditions are a good environment for
25 receiving bids on this type of project. Mr. Ilubmer replied that the bidding environment is very
26 competitive. There is not a lot of new development going on, and large public infrastructure
27 projects are starting to slow down as well. There has also been a dramatic drop in fuel prices and
28 oil, which may result in savings in this arca as well.
29
30 Motion by Councihnember Gray, seconded by Councihnember'fhuesen, to adopt Resolution 08-
31 070, Accepting 2009 Street and Utility Improvement Plans and Specifications and Ordering
32 Advertisement Por Bids.
33
34 Motion carried unanimously.
35
36 B C"it1�ngincer Updatc. lbdd Ilubiner WS13_& Associates_ presenting,
37
38 Mr. Iiubmer presented the City Engineer Updatc and answered questions of the Council on the
39 following projects:
40
41 Silver Lake Road Reconstruction
42 The road is paved from 37°i Avenue to St. Anthony Blvd. The project is slated for a grand
43 opening celebration on November 14, 2008,
44
45 C0111161111elYlbel' Thuescn questioned if there is a point where it does not make sense to lay new
46 sod due to cold weather. Mr. Hubmer replied the idea is that the sod will go dormant, but it still
2
11
City Council Regular Meeting Minutes
October 28, 2008
Page 3
needs to be watered well so the root structure does not dry out. There is a requirement included
in the permit for erosion control; sod is a good way to achieve this over the winter months. It is
anticipated that all of the sod will be laid by the end of the project.
Councilmember Stille asked if it is the responsibility of the residents or the City to water the new
sod. Mr. Hubmer replied there is a 30 day window where the contractor is required to water the
sod, but it is always a good idea for the residents to water the sod as well.
9 Councilmember Stille verified with Mr. Hubmer that the remaining lights will be installed and
10 functional this year. He asked when the retaining walls will be installed and if there will be any
11 tree plantings completed this year. Mr. Hubmer replied the retaining walls are currently on order.
12 There has been discussion about completing some tree plantings this fall. The contractor is
13 hoping to push the plantings out to the spring and complete the whole corridor at one time.
14
1.5 Mayor Faust requested that residents do not drive in the project area. Ile pointed out that the
16 asphalt is down, but it is still a construction zone and the road is closed.
1.7
18 Stormwater Runoff and I?ilter Backwash Water Reuse Facility Project
19 The tank construction is completed; the tank is currently being backfilled. Restoration ol'the
20 parking lot will follow the completion of the utility work. The construction site around City Hall
21 is very active; they will try to make things very passable for election night.
22
23 Councilmember Thuesen expressed concern that traffic is driving much to fast in the
24 construction area and it is a dangerous situation with the daycare. Ile suggested posting a sign
25 informing drivers to slow down due to the construction. Mr. Hubmer indicated staff will look
26 into signage. He noted the situation should improve when the dirt pile is moved out of the way.
27
28 Councilmember Roth asked how long the stormwater runoff tank is anticipated to last. Mr.
29 I-lubmer replied it should have a 75 to 100 year life range. There will be some maintenance
30 required at some point, but the first major maintenance is scheduled 50 years out. The drinking
31 water supply ground storage tank is similar, and has not had a lot of maintenance done since it
32 was installed 50 years ago.
33
34 Councilmember Roth questioned if there is a warranty on the tank. Mr. Ilubmer replied the
35 contractor warranty is about two years. Major design flaws will usually show up quickly. The
36 tank will be inspected every year for the first five years with maintenance and inspections
37 scheduled off of those inspection results.
38
39 C. Quarterly Goal -1) ate MileMorrisont—
(rty Ma lagerpresen_ting_
-
40
41 Mr. Mornson provided the Quarterly Goals Review on the following five goals approved by the
42 City Council on March 25, 2008:
43 1. laiviromnental Stewardship
44 2. Improve and Maintain Infrastructure
45 3. Technology Advances
46 4. Maintain/hnprovellousing Stock
3
City Council Regular Meeting Minutes
October 28, 2008
Page 4
5. Senior Transitions
Mr. Morrison noted that this year they have changed the structure of the goals to be considered as
more long term. The goals are being looked at in five year increments, which will be updated and
reviewed annually at a Goal Setting Retreat.
Mayor Faust commended the efforts of staff and Council with the goals.
9 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
10
I 1 Mr. Morrison reported on the following:
12 W Alcohol compliance checks were conducted in October. All businesses in the City that
13 serve alcohol passed the compliance checks.
14 9 The fist November City Council meeting has been rescheduled to Wednesday,
15 November 12t" due to the Veterans' Day holiday on Tuesday, November 11"i.
16 ® Council members are requested to inform staff it they are planning to attend the Metro
17 Cities Regional meeting.
18 d Stacic Kvilvang of Ehlers & Associates and lie met with Fannie Mae this morning and
19 requested an extension on the Silver Lake Village loan as requested by Lenn Pratt,
20 Housing Developer for Silver Lake Village. The impression is that the extension will be
21 granted, and that Fannie 'Mac will be expecting payments from the developer by the end
22 of the year.
23 m Information on Planning Commission and Park Commission vacancies are included in
24 the City Newsletter
25 b The City ordinance has been amended to allow parking on City streets from November 1"
2.6 to April 1". The snow emergency hotline will be updated to provide information on
27 whether there is a snow emergency in effect. The hotline number is 612-782-3333. 'I`he
28 ordinance amendment includes a sunset and the new parking requirements will be
29 reviewed in the spring.
30 The City has received many absentee ballots. Parking at City I Iall will be posted "Voting
31 Only" on Election Day. There will be overflow parking available at the church across the
32 street and at the fire station. The other two precincts will be signed for voting parking as
33 well.
34
35 COUncilmember Roth suggested incorporating a. text messaging system if it is determined to
36 continue with the snow emergency process after the review in the spring. He noted there may
37 also be other city functions text messaging could be used with as well.
38
39 Councilmcmber Thuesen stated he has nothing to report.
40
41 Cormcilmcmber Gray stated Ire has nothing to report.
42
43 Councilmcmber Roth reported on attending the 1?merald Park Open I louse on October 27"i.
44
45 Councilmentber Stille reported on attending the Single Hauler Garbage Task Force meeting on
46 October 20°i and the Emerald Park Open House on October 27°'.
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
1.6
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
City Council Regular Meeting Minutes
October 28, 2008
Page 5
Mayor Faust reported on attending the following events:
® October 16s' League of Minnesota Cities (LMC) Board of Directors meeting. The City
Council will review the legislative policies recommended for approval prior to the LMC
Board of Directors policy adoption meeting on November 20°i.
• October 27"' Emerald Park Open House
VIII. COMMUNITY FORUM.
Mayor Faust invited residents to come forward at this time and address the Council on items that
are not on the regular agenda.
Hearing none, Mayor Faust moved forward with the agenda.
IX. INFORMATION ANI) ANNOUNCEMENTS.
Mayor Faust encouraged residents to vote on November 4"i. He announced the next City Council
meeting is scheduled for Wednesday, November 12'x' due to the Veterans' Day holiday on
Tuesday, November 11°i.
X. ADJOURNMENT.
Mayor Faust adjourned the meeting at 7:35 p.m.
Respectfully submitted,
Carol Hamer
TimeSaver Off Site Secretarial, Inc.
ATTE, sT:
City Clerk
Mayor
Motion carried unanimously.
M
Saint Anthony Village
DATE: Noveniber 12, 2008 Approved:
TO: Mayor and Councilmembers
FROM: License Clerk
ITEM: License and Permits for Approval:
General Contractors License;
Al.lweather Roof, Minneapolis, MN
Rental License:
Applicant: Griffin IIillbo
Location: 3515 37°i Ave
Applicant: Les "rrasamar
Location: 3104 — 3106 39th Ave
Applicant: Erik Seres
Location: 3929 Shamrock Dr
Applicant: David Newgaard
Location: 3127 Silver Lake Rd
Applicant: Jacqueline Thomas
Location: 2611 Towrview Ave
0
U.S. BANK ST. ANTHONY VILLAGE
CHECK REGISTER
VENDOR# PAYEE
CHECK#
DATE
AMOUNT
8330 ROBERT PASCHKE
7823
10/23/2008
$471.21
9083 ST. ANTHONY RETAIL DEVEL
7825
10/30/2008
$1,648.47
20 AA BATTERY CO
7831
11/13/2008
$168.27
9661 ABRAMS & SCHMIDT
7832
11/13/2008
$300.00
8964 ACCLAIM BENEFITS
7833
11/13/2008
$130.00
8621 ALLIANCE MECHANICAL
7834
11/13/2008
$248.00
4014 ALLIED PAPER CO.
7835
11/13/2008
$192.74
9250 AMERICAN MESSAGING
7836
11/13/2008
$192.49
8794 ARCTIC GLACIER INC.
7837
11/13/2008
$220.06
3714 B & F FASTENER SUPPLY
7838
11/13/2008
$42.60
320 BEISSWENGER'S
7839
11/13/2008
$13.38
4293 BELLBOY CORP.
7840
11/13/2008
$4,694.18
8555 RIFFS, INC.
7841
11/13/2008
$309.89
7168 BOYER FORD TRUCKS, INC.
7842
11/13/2008
$16.98
7253 BRAKE & EQUIPMENT WAREHO
7843
11/13/2008
$42.28
4231 CAPITOL BEVERAGE SALES
7844
11/13/2008
$21,971.92
9100 CAT & FIDDLE BEVERAGE
7845
11/13/2008
$688.00
610 CATCO
7846
11/13/2008
$6.08
4080 CHISAGO LAKES DIST. CO.,
7847
11/13/2008
$4,058.02
9056 CITY OF ROSEVILLE
7848
11/13/2008
$19,780.07
9209 CLOSE LANDSCAPE ARCHITEC
7849
11/13/2008
$7,430.87
4095 COCA COLA BOTTLING COMPA
7850
11/13/2008
$900.99
9321 COMMERCIAL. TRUCK & TRAIL
7851
11/13/2008
$996.51
4107 COMPTON'S COMMERCIAL CLN
7852
11/13/2008
$6,523.13
9658 CURB MASTERS, INC.
7853
11/13/2008
$125.00
8834 DEMPSEY'S STUMP SERVICE
7854
11/13/2008
$375.00
8437 DIRECTV INC
7855
11/13/2008
$29.77
8411 DRIVER & VEHICLE SERVICE
7856
11/13/2008
$20.00
.0229 DRIVER &VEHICLE SERVICES
7857
11/13/2008
$20.00
8698 EHLERS & ASSOCIATES, INC
7858
11/13/2008
$7,000.00
8697 EXTREME BEVERAGE
7859
11/13/2008
$630.00
9395 FACTORY MOTOR PARTS CO
7860
11/13/2008
$9.52
.02.28 FLESVIG/PL=HER
7861
11/13/2008
$1,000.00
8647 FRATTALLONE'S HARDWARE
7862
11/13/2008
$83.97
9654 FRECHETTE/BRENDA
7863
11/13/2008
$77.56
9055 FREEWAY TOWING
7864
11/13/2008
$181.46
1030 G & K SERVICES INC
7865
11/13/2008
$314.60
1250 GRAINGER
7866
11/13/2008
$11.79
4172 GRAPE BEGINNINGS, INC.
7867
11/13/2008
$646.00
4175 GRIGGS COOPER & CO INC
7868
11/13/2008
$13,727.73
1300 HACH COMPANY
7869
11/13/2008
$186.59
8221 HEDBACK, ARENDT, KOHL
7870
11/13/2008
$5,000.00
8987 HENNEPIN COUNTY TREASURE
7871
11/13/2008
$144.00
4207 HOHENSTEIN'S, INC
7872
11/13/2008
$7,706.30
8252 HOME DEPOT CREDIT SERVIC
7873
11/13/2008
$28.61
1545 HOOVER WHEEL ALIGNMENH
7874
11/13/2008
$44.95
9048 JEFFERSON FIRE & SAFETY,
7875
11/13/2008
$6,511.29
4125 JJ TAYLOR DISTRIBUTING
7876
11/13/2008
$35,374.38
4220 JOHNSON BROTHERS LIQUOR
7877
11/13/2008
$17,197.86
9598 KONICA MINOLTA BUSINESS
7878
11/13/2008
$58.17
7
U.S. BANK ST. ANTHONY VILLAGE g
CHECK REGISTER
VENDOR # PAYEE
CHECK #
DATE
AMOUNT
9660 KVITEK/BRENDA
7879
11/13/2008
$7,123.79
9601 LESCO, INC.
7880
11/13/2008
$149.66
.0230 LIENEMANN/ANNE M
7881
11/13/2008
$198.54
9114 M. AMUNDSON LLP
7882
11/13/2008
$2,206,57
2100 MACQUEEN EQUIPMENT CO
7883
11/13/2008
$7.83
4265 MARK VII SALES INC
7884
11/13/2008
$13,196.27
9662 MASIMO AMERICAS, INC.
7885
11/13/2008
$2,711.25
9541 MASS BAR -MATE CORP.
7886
11/13/2008
$288.00
8245 METRO FIRE
7887
11/13/2008
$190.38
2240 METROPOLITAN COUNCIL
7888
11/13/2008
$38,938.92
9459 MIDC ENTERPRISES
7889
11/13/2008
$22.46
8467 MIDWAY FORD
7890
11/13/2008
$345.70
2280 MIDWEST ASPHALT CORP
7891
11/13/2008
$25.00
8850 MINNESOTA HIGHWAY SAFETY
7892
11/13/2008
$366.00
8494 MINNESOTA MUNICIPAL
7893
11/13/2008
$15.00
7120 MINNESOTA UC FUND
7894
11/13/2008
$570.94
9663 MN DEPT OF PUBLIC SAFETY
7895
11/13/2008
$115.93
8409 MOSBY/MARK
7896
11/13/2008
$42.69
2470 MUNITECH
7897
11/13/2008
$590.05
9084 MUZAK LLC
7898
11/13/2008
$55.41
8996 NEEDHAM DISTRIBUTING CO
7899
11/13/2008
$523.90
8883 NEW FRANCE WINE COMPANY
7900
11/13/2008
$2,029.50
8764 NFPA
7901
11/13/2008
$2.58.25
92.66 NORTHERN WATER WORKS SUP
7902
11/13/2008
$124.15
9523 NORTHSTAR INSPECTION SER
7903
11/13/2008
$5,563.46
45 OFFICE DEPOT
7904
11/13/2008
$714.81
7226 OLSON'S PLUMBING
7905
11/13/2008
$1,567.69
8528 PACE ANALYTICAL SERVICES
7906
11/13/2008
$16.00
9615 PAETEC
7907
11/13/2008
$251.67
9275 PAT KERNS WINE MERCHANTS
7908
11113/2008
$557.00
4354 PAUSTIS & SONS
7909
11/13/2008
$1,957.15
9563 PETTY CASH - U.S. BANK
7910
11/13/2008
$132.10
4360 PHILLIPS WINE & SPIRITS
7911
11/13/2008
$9,851.02
8369 POSTMASTER - MPLS BMEU
7912
11/13/2008
$180.00
4385 QUALITY WINE CO
7913
11/13/2008
$30,573.57
9550 RAMSEY COUNTY
7914
11/13/2008
$4,800.18
8571 RAMSEY COUNTY ATTORNEY'S
7915
11/13/2008
$231.85
9356 REGIONS INTERSTATE BILLI
7916
11/13/2008
$14.09
9347 RITZ CAMERA CENTE=RS, INC
7917
11/13/2008
$61.72
.0231 SMITH/CURTIS
7918
11/13/2008
$50.00
9259 SPRINT
7919
11/13/2008
$327.92
4782 ST ANTHONY VILLAGE CENTE
7920
11/13/2008
$1,907.12
9083 ST. ANTHONY RETAIL DEVEL
7921
11/13/2008
$1,648.47
7207 STATE OF MINNESOTA
7922
11/13/2008
$20.00
8620 SUNDE/TRESSA
7923
11/13/2008
$193.00
4780 SURLY BREWING CO
7924
11/13/2008
$1,080.00
7365 TOLL GAS & WELDING SUPPL
7925
11/13/2.008
$24.99
8907 TOUSLEY FORD
7926
11/13/2008
$346.56
3560 TRACY PRINTING
7927
11/13/2008
$198.78
9467 TRI-ANIM HEALTH SERVICES
7928
11/13/2008
$108.42
8824 TRI -COUNTY BEVERAGE, INC
7929
11/13/2008
$1,388.25
U.S. BANK ST. ANTHONY VILLAGE 9
CHECK REGISTER
VENDOR# PAYEE
CHECK#
DATE
AMOUNT
9410 TRUCK UTILITIES INC
7930
11/13/2008
$145.11
8336 UNITED ELECTRIC COMPANY
7931
11/13/2008
$187.22
8561 UNITED RENTALS NORTHWEST
7932
11/13/2008
$22.40
8227 VERIZON WIRELESS
7933
11/13/2008
$931.43
4451 VINOCOPIA
7934
11/13/2008
$213.00
8316 WINE COMPANY/THE
7935
11/13/2008
$456,40
8310 WINE MERCHANTS INC
7936
11/13/2008
$1,711.10
9568 WINE SPECTATOR
7937
11/13/2008
$49.95
9042 WORKFLOW ONE
7938
11/13/2008
$178.12
4499 WORLD CLASS WINES, INC.
7939
11/13/2008
$231.00
8273 WSB & ASSOCIATES, INC.
7940
11/13/2008
$7,992.00
2680 XCEL ENERGY
7941
11/13/2008
$3,139.45
TOTAL
$316,669.88
10
Tautgex t edpath, Ltd.
CeNhed Public Accountants and Consultants
September 22, 2008
To the Honorable Mayor and
Members of the City COLlncl
City of St. Anthony
3301 Silver Lake Road
St_ Anthony, MN 552118
in response to your request, we. are pleased to submit a one-year, along wall a three
year, proposal to perform rhe annual audit of the City of St, Anthony for the year ending
December 3 i, 2008 or the years ending December 31, 2008, 2009 and 2010.
About f LB, Tautctes R(,df;latPt, Ltdo
We are excited about the o€'>porturi4y to corainuc providing audit and nomuclu
t-rvlcO:; to thG CRY Of St. Aluhorty. 13CIOM, are: a fev,,-xtanides that dlsuug,utSh our fll'nl
from other competitors.
More Attend n, Better Ifesults Our brand promise is more curantion, better
results. This is not just a saying that we put on proposals. It is integrated in our
culture so that all staff service our clients with this in mind. Clients hire us for our
expertise and then remain loyal because we invest he time and re sources necessary
to undel:stand their unique needs and interests.
Client Service i nRd AudiEuAliu -- We. take the approach that an audit is a service,
not a commodity. We will dig into the details and ask he questions that should be;
asked. We are a good fit for entities that exper i the assurance of a high quality audit.
AJ..0 P (;cher lit t:eutaf A ud G_ el lttLf_ cut€ 1, HIM M [ autges Redpath, I'll is a
metubei of he MCPA's 6colcma cnt Audi fluaiity Comer. IN ATI Quality
Center serves as a comprehensive resource provider on gown-runental auclits and
crcme,s a comrilunity of frl ins tial dernonsmos a c„on thment to govenuncmal Dudit
quality.
Gl_GA's,eqt ig.'(',e, o} ttinr -`,cveral staff mf.%:nlx � janicipto; in CX)/4,1s
l xc clle u.c in t inancial Reporting lWagmal I tuc sc staff l rerrub(is perform rc vtcvrs
of lout to sir f'orrtpt'eh(r.slve A.n, ual Mancial l.cita t„ (f. l Nly )each Year rJavro
,
r�l! ttbe.tig and are seminar fJ.L'uCt lf,._, tOrl/illli
r CJ'�'_S t .TL'dl V/); kSFiop �S i1'tng
the ( 0ficate of Achlevcment In l Inancia.l ( l,l}ortn g i} ogrMu VMS axp_-tence
bCket (.nables JW siitlf to pmvidc assistance, V)ith pin fmn udated is snits.
t
11
City of St. Anthony, Minnesota
Proposal to Provide Audit Services
September 22, 2008
Page 2
Experienced Governmental Auditors — All At Tautges Redpath, Ltd. staff have a
long history of providing high quality audit and advisory services to local
governments. One of the largest areas of service in our firm is audit and related
services provided to local governments. HI.13 Tautges Redpath, lid. staff is
available throughout the year to respond to technical inquiries.
T'e� - 111-11 Fautges Redpath, Ltd. is committed to technology to
continuously improve the effectiveness and efficiency of our services. We utilize a
Citrix'^a Server enabling staff in connect to our main server from any location; we
employ computer assisted audit techniques (data mining) to identify unusual
transactions, search for duplicate payments, and sort financial data foto audit test
purposes; and we empower our employees with information needed to provide better
client service through a Client Relationship Management (CRM) system.
We also utilize a sueamlined software that links together the audit workpapers and
financial statements.
Cmnmmricat:imr --During the planning stage we establish two-way communication
with management and those charged with governance. We will ask if you have, any
preferred method of communication, concerns or requests. All draft reports will be
reviewed with management prior to issuance. The exit conference provides a forum
to discuss issues raised during the engagement and to obtain an understanding of Al
reports prior to issuance. We are available to present the issued reports to the
governing board or similar group.
History of Services Provided
11113 Tautges Redpath, Ltd. has provided audit and nonaudit services to the City of
St. Anthony for the past three years. The nonaudit services have assisted the City in
upgrading its accounting techniques and proccoluivs and have included the following:
® advising on specific: changes in financial reporting Formats including
conmbining the LIRA detail with the City financial statements and converting
the financial statement format to improve readability and understarulibility.
« assisting with the upgrading of the financial statements to allow for
successful participation in the (ANNA's Excellence. in Icinancial Reporting
Program (3 year goal achieved in 2 years)
assisting with implementing GASB No. ld relating to the statistical section
of the CAFR
12
City of St. Anthony, Minnesota
Proposal to Provide Audit Services
September 22, 2008
Page 3
• assisting with the documentation of internal controls over financial reporting
® advising City staff on audit workpaper preparation and account reconciliation
techniques
As shown above, the value of the City's relationship with 111.13 Tautges Redpath,
Ltd. goes beyond the statutory audit requirement. The added value of a professional
relationship with 111,13 'Tautges Redpath, Ltd. has been the access to staff that are
experienced and knowledgeable in governmental accounting and financial reporting
issues.
Scope of Services
We understand that the work to be performed is as follows:
Audit of the basic financial statements of the City of St. Anthony, Minnesota as
of and for the year ending December 31, 2008. Provide an "in -relation -to"
opinion on the combining and individual fund financial statements and schedules
and supplementary information except for that portion marked "unaudited."
Report on Internal Control over Financial Reporting and on Compliance and
Ocher Macros.
s State Legal Compliance Audit.
m Preparation of Audit Management Letter.
Preparation of draft Comprehensive Annual Financial Report ((Sly to provide
inunductory section, MD&A and certain statistical tables) is included in the
scope of service.
a Preparation of financial portion of State Auditors Reporting Form.
K Fedeml Single Audit is not included in circ scope of service.
13
City of St. Anthony, Minnesota
Proposal to Provide Audit Services
September 22, 2005
Page 4
Financial Statement Preparation
The preparation of the Comprehensive Annual Financial Report (CAPR) is included
in our proposal. CAPR's are lengthy documents which require complex reconciliations
and footnote disclosures. Many of the cities we audit request assistance from us with
drafting financial statentents and related notes. This is a common practice and an
allowable nonaudit service under the AICPA Ethics Interpretation 101-3. The City has
the option of preparing the CAFR in-house or with the assistance of another third party,
however using the auditor for CARR preparation should result in the most cost-effective
service.
Proposed Fee
We propose to complete the services described above as follows:
One year proposal:
Thice year proposal:
2008 2009 2010
Audit services 1137.500 $38.6.50 .9139,825
Nonaudit services:
CAIT preparuion 0000 7200 7,400
'Ibtal y;44500 $4,),850 $47,225
2008
Audit services
137,500
Nonaudit services.
CAPR preparation
7.000
Total
$44.500
Thice year proposal:
2008 2009 2010
Audit services 1137.500 $38.6.50 .9139,825
Nonaudit services:
CAIT preparuion 0000 7200 7,400
'Ibtal y;44500 $4,),850 $47,225
City of St. Anthony, Minnesota
Proposal to Provide Audit Services
September 22, 2008
Page 5
The following; individuals are authorized to make representation for our firm with
respect to this proposal:
"Telephone
Peggy A. Moeller, Partner 651 407-5832
David J. Mol, Partner 651-407-5803
Thank you for the opportunity to submit this proposal.
Sincerely,
I11,13 TAi1T61 S R13DPATH, LTD.
Peggy A. Moeller, CPA
PAM:cic
c: Roget Laison
Michael Morrison
unix°s i
E -Mail
pmoeller@hlbtr torn
dmol@hlbh.com
14
CITY OF ST. ANTHONY VILLAGE
RESOLUTION 08-071
A RESOLUTION APPROVING HLB TAUTGES, REDPATH, LTD AS THE
CITY AUDITOR FOR AUDITING YEARS 208, 2009 AND 2010.
WHEREAS, the City of St Anthony received a Request for Proposal for auditing
services from Tautges Redpath, Ltd; and
WH RI AS, City Staff reviewed the prospective auditing and consultant services
Tautges Redpath provides; and
WHEREAS, Staff discussed the proposal with the City Council on November 5, 2008,
to recommend the appointment of t ILB 'Tautges, Redpath, Ltd., to
perform the annual auditing services for the City.
BE IT RESOLVED, that the City Council of the City of St. Anthony hereby approves
I ILB Tautges, Redpath, Ltd, to perform the services and role of the City Auditor for
auditing years 2008, 2009 & 2010.
Adopted this "2th day of November, 2008,
ATTEST:
City Clerk
Review for Administration:
Mayor
City Manager
15
0
To: Mayor and City Council Report No.: 08-007
M ke Mornson, City Manager
From: Kim Moore -Sykes, Assistant City Manager
Date: November 12, 2008
Subject: Section 1205 — ANIMAL CONTROL — Fust Rcadnrg
Baer nand:_ From 2007 through 2008, the City Staff have been working on the recodification of the City
Code of Ordinances. As such, City Staff are also aware of annual legislative changes to Minnesota Statutes and
recommend changes to the City Code as appropriate. That was the case that prompted changes to the City's
Chapter 12, Section 1205 --ANIMAL. CONTROL. The Legislature made changes to the Dangerous Dog and
Potentially Dangerous statute and are highlighted in ted or struck through on the attached copy of the City's
current Ordinance, Section 1205 - ANIMAL CONTROL.
The mote significant changes that are being proposed by Staff include the citation of die authorizing statute, MN
Scat. X347.50(2); 1205.05 Report of Dog' I3it:e, requiring the reporting of a aggressive and/or injurious behavior
towards another human or animal; 1205.11. Acal, establishing an opportunity for dog owners to appeal IIIc
Police Chief's designation; and 1205.12 Confiscation.
Action: Council review and approval of Fivst: Reading, proposed revised Ordinance.
Attachments:
® Chapter 12, Section 1205 - ANIMAL:., CONTROL, proposed revision
Smff122005 Dangerous Dog
IN
City of St. Anthony Village
Ordinance 08-007
CHAPTER 1.2- NUISANCES DEFINED AND REGULATED
SECTION 1205 - ANIMAL CONTROL
1205.01 Destruction of Domesticated Animals Prohibited. No person may kill or destroy any
dog, cat, or other domesticated animal found running at large within the City, except as
authorized under this Section 1205.
1205.02 Dalanerous or Diseased Animals. Mieieus-and-Dise tsed-Akiiinials. No person may keep
on their premises, or on premises occupied by them, nor permit to run at large in the City, any
dog or other domesticated animal of a.ferocious or vicious character, habit or disposition as
defined by MN Stat. x'347.50(2).
Any animal which is diseased, vicious, dangerous, rabid or exposed to rabies may be impounded.
If the animal cannot be impounded without serious risk to the person attempting to impound the
animal, it may be killed immediately by a police officer or other person designated by the City
Manager.
1205.03 Rumung at Large Prohibited. No owner or keeper of any dog, cat or other domesticated
animal may permit the animal to be at large and must at all times keep the animal under physical
restraint. An animal is deemed "at large" whenever it is off the property of the owner or keeper
and not under physical restraint.
1205.04 Droy >t inns. It is the responsibility of the owner, keeper or other person in control of all
animal to clean up any droppings of the animal and to dispose of the droppings in a sanitary
manner.
1205.05 I(q)ori o Dom Bite. An), person knowing of a human being bitten by a dog shall
naanediately notify the Police Department and said dog shall then be confined and kept under
observation for a period often (10) darn before being disposed of, if necessary.
1205.063 Impoundin Police officers or others designated by the City Manager will enforce the
provisions of this Section, and will impound animals kept or running at large contrary to this
Section.
1.205.0 76R cc la i m i n g -Animals,
Subd. 1. Notice. When an animal is impounded, the keeper of the pound will provide the
police with a description of the animal innpounded within 24 hours of the impoundment.
The keeper must make a reasonable effort to determine whether a license for the animal
has been issued by the City or any adjoining city, and to ascertain the name and address
of the person to whom the license was issued. If the license was issued (1111-ing the
/,:ACouncil Mcetings\2008\1I122008\0rd Animal Connol.doe
WO.
preceding license year, them before the animal may be disposed of, by sale or otherwise,
the keeper of the pound must give notice to the license holder not less than 24 hours
before any disposal of the animal. If the license holder gives notice to the keeper of
intent to reclaim the animal, the animal must be kept available for reclaiming for 24 hours
after receipt of that notice.
Subd. 2. Payment of Fees. The City may employ or contract with a person or
organization for capturing and impounding animals not properly licensed, collared and
tagged, and all other domesticated animals kept in violation of this Section. All animals
impounded will be kept with kind treatment and sufficient food and water for their
comfort for at In, five CQ regular business days, unless sooner reclaimed by their
owners. A dog or other domesticated animal may be reclaimed upon payment by the
license holder or owner of the impounding fee set forth in Section 600, plus the pound fee
and cost of the food and care at the rates established between the pound and the City, plus
any medical costs reasonably incurred while the animal was impounded. For subsequent
violation for the same animal, the impounding fee will be double the amount of the
previous impounding fee. If an animal which is required to be licensed is unlicensed, the
regular license fee must be paid in addition to the foregoing amounts.
1205.087 Quarantme. If a dog or other animal within the City bites any person or is reported as
diseased, the police may must, it}the case of a-bitc and -may in all -other eases require that the
animal be impounded at the designated pound for observation for sufficient time to determine
whether it is diseased. The animal may not be killed or reclaimed and returned to the owner until
ordered by the police. Any animal impounded for having bitten person, which is subsequently
released by the police, may be reclaimed by its owner upon payment of the impounding fee, cost
of food and care, and any medical costs incurred while impounded.
1205.098 Disposition of Animals. At the expiration of at least seven (7) full calendar days
including five (5) full regular business days from the time any animal is impounded, except in
the case an animal ordered held in quarantine for a longer period by the police, if the animal has
not been reclaimed and the fees paid under Subsection 1205.06, Subd. 2, the keeper of the pound
may cause the animal to be humanely killed. Alternatively, the keeper may sell the animal, as
abandoned and unclaimed by the owner, to any person upon payment of a sum of money not less
than the license fee and not more than the amount the owner would have to pay to reclaim the
dog. Notwithstanding, the five-day limitation, if an animal has not been disposed of, it may be
reclaimed upon payment of the amounts provided for in Subsection 1205.06, Subd. 2. For
purposes of Subsection 1205.08 and 1205,06, "regular business day" means a day on which the
establishment having custody of an animal is open to the public for not less than four (4)
consecutive hours between the hours of 8:00 a.m. and 7:00 p.m.
1205.109 Accountinu of Animals. The keeper of the place of impounding must keep an
accurate account of all animals impounded, and of all animals killed, sold or released, together
with a record of all monies received and costs expended. Such information will be reported at
regular intervals to the City as required by the City.
G:ACouncil Mcctings\2008\11122008\0rd Animal Control.doc
19
1205.11 Agpeals. Any owner who feels aggrieved by a dangerous dog notice or order of the
Chief of Police, or the Chief's designee may request a hearing before the City Council, which
serves as the City's Hearing Officer, by filing an appeal in writing with the Chief of Police
within fourteen (14) days after receipt of the notice or order. Upon the filing of such appeal, no
further action shall be taken by the City until the matter has been decided by the City Council
and all appeals or appeal opportunities have been exhausted. The owner may appear with or
without legal counsel and present evidence in opposition to the notice at, order. Following the
appeals hearing, the City Council shall make a determination of facts and shall, based upon such
determination, affirm, repeal, or mods the Police Chief's notice or order. The City Council
shall also establish a date for compliance with the order as affirmed or modified, which date
shall be not less than five (5) days thereafter, in compliance with MNStat. 347.541
By appointment, the Chief of Police or his/her designee will hear appeals on potentially
dangerous dogs.
1205.12 Con iscation.
1. Seizure. The animal control authority having,jurisdiction shall immediately seize
any Dangerous Dog if.
a. The owner does not appeal the Police Chiefs order within the appeal period.
b. The dog is not destroyed or• permanently removed from the City within five (5)
calendar days after the City Council has denied an appeal.
These ordinance changes shall be in full force and effect upon passage by the City
Council and publication of the Ordinance or a Summary thereof in the City's official
newspaper.
First Reading;:
Second Reading:
Adopted:
ATTEST:
City Clerk
Mayor
7-,:AC0uncil Mcetiugs\2008\11122008\0rd Animal Con[rol.doe
FUTURE COUNCIL AGENDA ITEMS
1111212008
Meeting
Meeting
Staff
Iterns/Issues
Date
T e
November 25
Regular
Planning Commission items from November 18
Lot Combination
Animal Ordinance - 2nd Reading
Fire Poster Contest Winners
Worksession
Interview Parks & Planning Commission Applicants
Worksession
December 3
Special
Council Committee Selection
5:30 p.m.
Greater Metropolitan I -lousing Corporation
Sebesta Blomberg
Truth In Taxation Hearing
December 8
Special
City Manager
Presentation from Single Garbage Hauler Task Force
Regular
City Engineer
Approval of Parks and Planning Commissioners
Animal Ordinance- Final Reading
December 15
Regular
Continuation of Truth -In -Taxation IIearing (if needed)
2009
January 13
Regular
City Engineer
Approval of three resolutions on improvements hearings
and special assessments
Consent Items
Ilousekeeping Issues
Adoption of the Re -Codified City Code (first reading)
January 27
Regular
Planning Commission items from January 20
Adoption of the Re -Codified City Code (second reading)
February 10
Regular
City Engineer
Public Hearing for project and assessments, award bid for 2009 Street
Improvement Project
Ehlers & Associates
Call for Bond Sale for 2009 Street Improvement Project
Call for sale of G.O. Bonds Sales 2009B Emerald Park
Adoption of the Re -Codified City Code (final reading)
February 24
Regular
Planning Commission items from February 17
March 9
Special
Joint Meeting with Parks Commission
March 10
Regular
March 17
Special
Joint Meeting with Planning Commission
March 24
Regular
Planning Commission items from March 17
November 2008
Monthly Planner
Sunday Monday Tuesday Wednesday Thursday Friday
Saturday
Oct 2008 Dec 2008
1
S M T W T F S S M T W T F S
1 2 3 4 1 2 3 4 5 6
S 6 7 8 9 le 11 7 8 9 10 11 12 13
12 13 14 15 16 17 IS 14 15 16 17 18 19 20
19 20 21 22 23 24 25 21 22 23 24 25 26 27
26 27 28 29 30 31 28 29 30 31
2
3
4
5
6
?
8
General
Worksession
Election
9
10
11
12
13
14
15
Park
Holiday
City Council
Commission
Meeting
Meehig 7 prn
16
17
18
19
20
21
22
Single Garbage
Hauler Task
Planning
Force Meeting
Commission
6:30 pm
meeting 7 pm
23
24
25
26
27
28
29
City Council
Holiday
Holiday
Meeting 7 pm
30
Printed by Calendar Creator for Windows on 1115!2008
December 2008
Monthly Planner
Sunday...y
Tuesday
WednesdayThursday
1
2
3
4
5
6
Worksession
7
8
9
10
11
12
1.
Truth -}n -Taxation
Hearing 7 pm City
Council meeting
following TNT
hearing.
14
15
16
17
18
19
20
City Council
Meeting 7 pm
Planning
Commission
meeting 7 pm
21
22
23
24
25
26
27
HOLIDAY
HOLIDAY
CLOSE AT
NOON
28
29
30
31
Nov 2008
Jan 2009
S M T W T F S
S M T W T F S
1
1 2 3
2 3 4 5 6 7 8
4 5 6 7 8 9 10
9 10 11 12 13 14 15
11 12 13 14 15 16 17
16 17 18 19 20 21 22
18 19 20 21 22 23 24
23 24 25 26 27 28 29
25 26 27 28 29 30 31
30
Printed by Calendar Creator for Windows on 11/512008
CITY OF ST. ANTHONY VILLAGE
HOUSING AND REDEVELOPMENT AUTHORITY AGENDA
November 12, 2008
Call to Order.
Roll Call.
I. Approval of November 12, 2008, H.R.A. Agenda.
II. Consent Agenda.
These items are considered routine and will be enacted by one motion. There will be no separate discussion
of these items unless a Councilmember or citizen so requests, in which event the item will be removed from
the Consent Agenda and placed elsewhere on the agenda.
A. Approve October 14, 2008, H.R.A. Minutes. (p. 1)
B. Claims. (pp. 2 - 3)
III. Public Hearings.
IV. General Policy of Business of the H.R.A.
V. Staff Reports.
VI. H.R.A. Commissioner Comments.
VII. Information and Announcements.
VIII. Adjournment.
ZACouncil Mcetings12008V 11220081HRA agenda.doc
I
1 CITY OF ST. ANTHONY
2 HRA REGULAR MEETING MINUTES
3 OCTOBER 14, 2008
4
5
6 CALL TO ORDER.
7 Chair Faust called the meeting to order at 8:18 p.m.
8
9 ROLL CALL.
10 Commissioners present: Chair Faust; Commissioners Gray, Roth, Stifle, and Thuesen
11 Commissioners absent: None
12 Also Present: Executive Director Michael Mornson and City Attorney Jay Lindgren.
13
14 I. APPROVAL OF OCTOBER 14, 2008 HRA MEETING AGENDA.
15
16 Motion by Commissioner Roth, seconded by Commissioner Gray, to approve the October 14,
17 2008 Housing and Redevelopment Authority Agenda as presented.
18
19 Motion carried unanimously.
20
21 11. CONSENT AGENDA.
22
23 Motion by Commissioner Roth, seconded by Commissioner Thuesen, to approve the Consent
24 Agenda, which consisted of:
25
26 A. H.R_A_Mecting Minutes of September 9 2008; and
L..--
27 B. Claims.
28
29 Motion carried unanimously.
30
31 III. PUBLIC HEARINGS.
32
33 None.
34
35 IV. GENERAL POLICY OF BUSINESS m,THE H.R.A.
36
37 None.
38
39 V. STAFF REPORTS
40
41 None.
42
43 VI. H.R.A. COMMISSIONER COMMENTS
44
45 None.
46
47 VI1. INFORMATION AND ANNOUNCEMENTS
48
49 None.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
Housing and Redevelopment Authority Meeting Minutes
October 14, 2008
Page 2
VIII. ADJOURNMENT
Chair Faust adjourned the meeting at 8:19 p.m.
Respectfully submitted,
Carol Ramer
TimeSaver Off Site Secretarial, Inc.
ATTEST:
City Clerk
Chair
2
W V'o)0 0
1n NN 00
V'Nlw N �-f Ol
roNorom m
-lmmmti' ��
Nri v� r m
ri
00000
00000
H("1MM'i
iyH H i-1 ii
Amp
"
H H riHri 'i of
ri rl rl
(ormm0
NNNNrt
roromww
rrrrr
U
O
UI q
U H
I1
OWN -W Jhl
WW
O <
N
NEM,
wu
mHO,w
rc O
�N Mmem
n.m ro
ww�om
Pf'1b
O 0
u EaN
1611,
Or,
< K U1QU) N :i
ON"Sm
r O N M r
QNB WN
mmmmm
00000
00000
3