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HomeMy WebLinkAboutCC PACKET 10132009H.I.A. Meeting immediately following regular meeting CITY OF ST. ANTHONY VILLAGE CITY COUNCIL MEETING AGENDA October 13, 2009 7:00 p.m. Call to Order. Pledge of Allegiance. Roll Call. Consideration, Discussion, and Possible Action on All of the following items: I. Approval of the October 13, 2009, City Council Meeting Agenda. (action requested.) II. Proclamations and Recognitions. III. Consent Agenda. These items are considered mutine and null he enacted by one motion. There will be no separate discussion of these items unless a Counalmember or crti7'en so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. A. Approval of September 22, 2009, Council Meeting Minutes. (pp. 1— 4) B. Licenses and Permits. (p. 5) C. Claims. (pp. 6 — 8) D. Resolution 09-076; Accepting the Resignation of Planning Commissioner Joel Stromgren. (pp. 9-11) E. Resolution 09-077; Appointing Pat Niccum to the Planning Commission. (pp. 12 — 13) F. Resolution 09-078; Approving Northwest Youth and Family Services Contract. (pp. 14 — 21) IV. Public Hearing. V. Reports from Commission and Staff. VL General Business of Council. A. Update on Tiered Water Rates. (pp. 22 — 35) B. Update on Sewer Rates. (pp. 36 — 44) C. Quarterly Goals Update. (pp. 45 — 47) VII. Reports from City Manager and Council members. VIII. Community Forum. Individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state them name and address for the Clerks record, and limit their remarks to five minutes Generally, the City Council will not take ofidal action on items discussed at this time, but may typically refer the matter to stafffor a future report or direct the matter to be sebedukd on an upmming agenda. IX. Information and Announcements. X. Adjournment. Our Mission is to be a progressive and livable community, a walkable village, which is safe and secure. ZACouncil Meetings120091101320091agendapg#.doe 1 1 CITY OF ST. ANTHONY 2 CITY COUNCIL REGULAR MEETING MINUTES 3 SEPTEMBER 22, 2009 4 5 CALL TO ORDER. 6 7 Mayor Faust called the meeting to order at 7:06 p.m. 8 9 PLEDGE OF ALLEGIANCE. 10 11 Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance. 12 13 ROLL CALL. 14 15 Present: Mayor Faust; Councilmembers Gray, Roth, and Stille. 16 Absent: Councilmember Thuesen. 17 Also Present: City Manager Mike Morrison. 18 19 20 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING 21 ITEMS. 22 23 I. APPROVAL OF SEPTEMBER 22, 2009 CITY COUNCIL MEETING AGENDA. 24 25 Motion by Councilmember Gray, seconded by Councilmember Roth, to approve the City 26 Council Meeting Agenda of September 22, 2009. 27 28 Motion carried unanimously. 29 30 II. PROCLAMATIONS AND RECOGNITIONS. 31 32 A. Kiwanis Peanut Day Proclamation. 33 34 Councilmember Stille recited the proclamation designating Friday, September 25, 2009 as St. 35 Anthony Kiwanis Peanut Day. 36 37 Mr. Tom Miller, Kiwanis Member, thanked the City Council for the proclamation and 38 announced the projects and scholarships that are supported by the Kiwanis Club of St. Anthony 39 Village. 40 41 Mayor Faust requested Mr. Miller to thank the Kiwanis members for the donations and programs 42 the organization provides to the community. 43 44 III. CONSENT AGENDA. 45 46 A. Consider September 8, 2009 Council meeting minutes. 47 B. Consider licenses and permits. 48 C. Consider payment of claims. City Council Regular Meeting Minutes September 22, 2009 Page 2 0 6 7 9 IV 10 11 12 13 V. 14 15 16 17 18 19 20 21 22 23 24 25 D. Resolution 09-075, Approval of the Election Judges for the November 3, 2009 Municipal General Election. Motion by Councilmember Stille, seconded by Councilmember Roth, to approve the Consent Agenda items. Motion carried unanimously. PUBLIC HEARING. None. REPORTS FROM COMMISSION AND STAFF. A. Update on Police Department. John Ohl, Police Chief, presenting, Police Chief Ohl addressed Council and provided an update on the Police Department, specifically on the following topics: NIXLE Computer Subscriber Svstem: Improvements NIXLE offers from the current computer subscriber system: 1) opportunity to sign up for notifications from adjacent communities; 2) ability for notifications to be sent via text to cell phones; 3) geographical targeting of notifications. Individuals can sign up for City of St. Anthony service at www.nixte.com 26 3105 Bell Lane Death Investigation: ion: The County Attorney's Office will not be proceeding with 27 charges, as the autopsy was inconclusive. The home has been released to the Fire Department 28 who is working with the current owner to get the property cleaned up. Bids are being finalized 29 and the cleanup will take place in the next week. 30 TCF Robberies: Individuals have expressed concern about feeling unsafe in their neighborhood 31 due to robbery issues at TCF. The Police Department has worked with TCF administration and 32 gone over steps the bank can take to be less attractive to potential criminals. The hedging in the 33 front has been removed and there are several other steps that have been discussed for the exterior 34 and the interior of the building. TCF is being cooperative with the suggestions from the Police 35 Department. 36 Recognition of Officer Huddle: The Military Order of Purple Heart presented Officer Huddle 37 with an award for his action with the East Metro SWAT Team in Roseville in December of 2008. 38 39 Councilmember Gray commended Police Chief Ohl on the outstanding job he does representing 40 the Police Department and the City. 41 42 B. Update on Liquor Operations. Mike Larson, Liquor Manager, presenting, 43 44 Liquor Operations Manager Larson addressed Council and provided an update on Liquor 45 Operations, specifically on the following topics: City Council Regular Meeting Minutes September 22, 2009 Page 3 1 State of Liquor Operations 2 o Mission Statement 3 o Controlling the Sale of Beverage Alcohol 4 o Value of Municipal Liquor Operations Revenue 5 o 2009 Summary of Sales: 1) sales increase of $161,900; 2) net profit increase 6 of $50,800 7 Five -Year Anniversary of the New Stores 8 o New store openings 9 o Five -Year Net Profit History 10 o A large promotion will be held in October to celebrate the anniversary; 11 information is available on the city website. 12 Visit by Michael Mondovi 13 14 Councilmember Roth commended Liquor Manager Larson for the efforts involved with a 15 $50,000 increase in net profits with the current economy. 16 17 Mayor Faust commended Liquor Manager Larson for the successful compliance checks and the 18 training provided to staff. He pointed out that the Police Department is likely more vigilant in 19 testing compliance of the municipal liquor operation than a privately run operation. He noted that 20 Michael Mondovi was very impressed with the Liquor Operation during his recent visit. 21 22 VI. GENERAL BUSINESS OF COUNCIL. 23 24 None. 25 26 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS. 27 28 City Manager Morrison reported on the following: 29 ■ Planning Commission Chair Stromgren has announced his resignation due to a relocation 30 from the community. Acceptance of Chair Stromgren's resignation will be included on 31 the Consent Agenda of the October 13, 2009 City Council meeting. 32 ■ There are currently three openings on the Planning Commission and two openings on the 33 Park Commission. The deadline to apply for the commissions is November 20, 2009. 34 ■ Hennepin County Attorney Mike Freeman will attend the October 27, 2009 City Council 35 meeting to discuss various trends in crime. 36 ■ Paving of the 2009 Street Project is complete; finishing work includes landscaping and 37 sidewalks on Foss Road and Chandler Drive. 38 ■ Emerald Park Project is not complete — ribbon cutting is scheduled for October 14, 2009. 39 ■ The DNR has denied the request for a one-year extension on implementation of the water 40 conservation rate. There will be a discussion on the rates at the October 13, 2009 City 41 Council meeting. 42 43 Councilmember Stille reported on his attendance at the September 21, 2009 Vital Aging 44 Committee where he provided a presentation on the City Council goals. Under the senior 45 transition goal he discussed the possibility of a community garden at the previous bowling alley 46 site; this could also relate to the environmental goal. 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 City Council Regular Meeting Minutes September 22, 2009 Page 4 Councilmember Gray: No report. Councilmember Roth: No report. Mayor Faust reported on the City Update he presented to the Chamber of Commerce on September 15, 2009. VIII. COMMUNITY FORUM. Mayor Faust invited residents to come forward at this time and address the Council on items that are not on the regular agenda. Hearing none, Mayor Faust moved forward with the agenda. IX. INFORMATION AND ANNOUNCEMENTS. None. X. ADJOURNMENT. Mayor Faust adjourned the meeting at 7:39 p.m. Respectfully submitted, Carol Hamer TimeSaver Off Site Secretarial, Inc. ATTEST: City Clerk Mayor 0 Saint Anthony Village DATE: October 13, 2009 Approved: TO: Mayor and Councilmembers FROM: License Clerk ITEM: License and Permits for Approval: General Contractors License: Berwald Roofing, North St Paul, MN Heating & Air Conditioning License: Pierce Refrigeration, Anoka, MN St Marie Sheet Metal, Fridley, MN Standard Heating & Air Conditioning, Minneapolis, MN Rental License: Applicant: Elizabeth Peterson Location: 2604 — 2606 37t" Ave Applicant: Martenson Properties Location: 3645 Chelmsford Rd Applicant: Patrick O'Connor Location: 2934 Old Hwy 8 Applicant: Beverly Lloyd Location: 3308 — 3310 Roosevelt Ct Applicant: Jacqueline Thomas Location: 2611 Townview Ave 5 ST. ANTHONY VILLAGE CHECK REGISTER VENDOR# PAYEE CHECK# DATE AMOUNT .00264 UNIVERSITY OF MINNESOTA 10440 9/17/2009 $30.00 8270 UNITED STATES POSTAL SER 10441 9/24/2009 $875.00 8432 HENNEPIN COUNTY TREASURE 10443 10/2/2009 $25.00 8964 ACCLAIM BENEFITS 10451 10/14/2009 $32.00 8471 AIRGAS NORTH CENTRAL 10452 10/14/2009 $119.40 9486 AIRPORT TAXI & TOWN TAXI 10453 10/14/2009 $181.05 9256 ALLIED MEDICAL PRODUCTS 10454 10/14/2009 $90.34 9250 AMERICAN MESSAGING 10455 10/14/2009 $249.95 8268 AMERICAN PAYMENT CENTERS 10456 10/14/2009 $78.00 5087 AMERICAN PUBLIC WORKS AS 10457 10/14/2009 $103.25 8450 ANIMAL CONTROL SERVICES, 10458 10/14/2009 $134.01 8794 ARCTIC GLACIER INC. 10459 10/14/2009 $831.33 8237 ASPEN MILLS 10460 10/14/2009 $101.85 9424 ASSOCIATION OF TRAINING 10461 10/14/2009 $250.00 9393 AUTOMATIC SYSTEMS CO 10462 10/14/2009 $469.87 320 BEISSWENGER'S 10463 10/14/2009 $213.74 4293 BELLBOY CORP. 10464 10/14/2009 $14,017.12 9060 BLAINE LOCK & SAFE INC. 10465 10/14/2009 $152.50 8734 BOSTON MEDICAL CORPORATI 10466 10/14/2009 $94.80 4231 CAPITOL BEVERAGE SALES 10467 10/14/2009 $40,274.30 9100 CAT & FIDDLE BEVERAGE 10468 10/14/2009 $497.00 610 CATCO 10469 10/14/2009 $0.74 4065 CENTRAL LOCK & SAFE CO 10470 10/14/2009 $95.00 4080 CHISAGO LAKES DISTRIBUTI 10471 10/14/2009 $1,236.69 9056 CITY OF ROSEVILLE 10472 10/14/2009 $2,125.14 9209 CLOSE LANDSCAPE ARCHITEC 10473 10/14/2009 $8,659.43 4095 COCA COLA BOTTLING COMPA 10474 10/14/2009 $1,257.78 8408 COMMISSIONER OF TRANSPOR 10475 10/14/2009 $392.72 4107 COMPTON'S COMMERCIAL CLN 10476 10/14/2009 $3,823.99 8736 CREATIVE FORMS & CONCEPT 10477 10/14/2009 $1,384.10 8602 CROWN TROPHY 10478 10/14/2009 $1,246.59 8557 DAILEY DATA & ASSOCIATES 10479 10/14/2009 $141.50 785 DALCO 10480 10/14/2009 $173.71 9525 DAN'S FENCE LLC 10481 10/14/2009 $3,688.00 4127 DANIMAL DISTRIBUTING INC 10482 10/14/2009 $360.00 8834 DEMPSEY'S STUMP SERVICE 10483 10/14/2009 $75.00 9343 DEPARTMENT OF LABOR & IN 10484 10/14/2009 $1,043.27 8429 DEPARTMENT OF PUBLIC SAF 10485 10/14/2009 $510.00 8437 DIRECTV INC 10486 10/14/2009 $64.10 820 DORSEY & WHITNEY 10487 10/14/2009 $275.00 8411 DRIVER & VEHICLE SERVICE 10488 10/14/2009 $20.00 8634 DRIVER & VEHICLE SERVICE 10489 10/14/2009 $20.00 .00265 DRIVER & VEHICLE SVCS 10490 10/14/2009 $20.00 8284 ELECTION SYSTEMS & SOFTW 10491 10/14/2009 $1,179.47 4135 ELECTRO WATCHMAN INC 10492 10/14/2009 $195.58 8001 EMERGENCY MEDICAL PRODUC 10493 10/14/2009 $249.55 8697 EXTREME BEVERAGE 10494 10/14/2009 $179.00 8153 FILTERFRESH 10495 10/14/2009 $198.01 9261 FORESTEDGE WINERY 10496 10/14/2009 $500.40 9236 FSH COMMUNICATIONS 10497 10/14/2009 $64.13 US BANK ST. ANTHONY VILLAGE 7 CHECK REGISTER VENDOR# PAYEE CHECK# DATE AMOUNT 1030 G & K SERVICES INC 10498 10/14/2009 $813.37 4172 GRAPE BEGINNINGS, INC. 10499 10/14/2009 $1,324.50 1420 HAWKINS. INC 10500 10/14/2009 $6,208.27 8813 HEALTHPARTNERS 10501 10/14/2009 $2,322.29 8221 HEDBACK, ARENDT, KOHL 10502 10/14/2009 $5,000.00 9160 HEWLITT PACKARD COMPANY 10503 10/14/2009 $568.57 4207 HOHENSTEIN'S, INC 10504 10/14/2009 $11,588.05 8252 HOME DEPOT CREDIT SERVIC 10505 10/14/2009 $759.72 9335 HUMANADENTAL 10506 10/14/2009 $39.13 4125 JJ TAYLOR DISTRIBUTING 10507 10/14/2009 $79,151.57 8349 JOHN'S SOD 10508 10/14/2009 $49.38 4220 JOHNSON BROTHERS LIQUOR 10509 10/14/2009 $18,819.04 780 KEEPERS, INC. - CY'S UNI 10510 10/14/2009 $870.08 9751 KERN LANDSCAPE RESOURCES 10511 10/14/2009 $800.00 9351 LANGUAGE LINE SERVICES 10512 10/14/2009 $24.72 4229 LARSON/MICHAEL 10513 10/14/2009 $345.24 9729 LIFT BRIDGE BEER CO. 10514 10/14/2009 $130.00 2040 LILLIE SUBURBAN NEWSPAPE 10515 10/14/2009 $275.00 8229 LOFFLER BUSINESS SYSTEMS 10516 10/14/2009 $937.73 9114 M. AMUNDSON LLP 10517 10/14/2009 $3,043.75 2125 MALENICK/JOHN 10518 10/14/2009 $168.30 8226 MANGSETH/JON 10519 10/14/2009 $43.40 2160 MARSHALL CONCRETE PROD 10520 10/14/2009 $138.67 8263 MCLEOD USA, INC. 10521 10/14/2009 $173.66 2240 METROPOLITAN COUNCIL 10522 10/14/2009 $42,725.85 5010 MINN CONWAY FIRE & SAFET 10523 10/14/2009 $74.48 9752 MINNEAPOLIS SAW COMPANY, 10524 10/14/2009 $60.00 8803 MINNESOTA FIRE SERVICES 10525 10/14/2009 $25.00 8494 MINNESOTA MUNICIPAL 10526 10/14/2009 $30.00 9195 MISTER CAR WASH 10527 10/14/2009 $159.63 7356 MOORE-SYKES/KIM 10528 10/14/2009 $115.06 4299 MPLS. OXYGEN CO. 10529 10/14/2009 $10.47 2395 MTI DISTRIBUTING, INC 10530 10/14/2009 $451.57 9475 NEOPOST LEASING 10531 10/14/2009 $123.73 8883 NEW FRANCE WINE COMPANY 10532 10/14/2009 $179.00 9523 NORTHSTAR INSPECTION SER 10533 10/14/2009 $6,107.59 45 OFFICE DEPOT 10534 10/14/2009 $1,160.02 7226 OLSON'S PLUMBING 10535 10/14/2009 $386.70 1230 ONE CALL CONCEPTS, INC. 10536 10/14/2009 $232.35 8528 PACE ANALYTICAL SERVICES 10537 10/14/2009 $285.00 9275 PAT KERNS WINE MERCHANTS 10538 10/14/2009 $239.25 4354 PAUSTIS & SONS 10539 10/14/2009 $4,021.32 4360 PHILLIPS WINE & SPIRITS 10540 10/14/2009 $15,774.20 4361 PINNACLE DIST. 10541 10/14/2009 $70.00 9139 PROPERTY KEY, INC. 10542 10/14/2009 $50.00 4385 QUALITY WINE CO 10543 10/14/2009 $17292.90 9448 QWEST COMMUNICATIONS, IN 10544 10/14/2009 $150.00 3120 RUFFRIDGE JOHNSON EQUIP 10545 10/14/2009 $53.03 4133 SALUD AMERICA 10546 10/14/2009 $226.00 9259 SPRINT 10547 10/14/2009 $375.57 4782 ST ANTHONY VILLAGE CENTE 10548 10/14/2009 $1,869.58 US BANK ST. ANTHONY VILLAGE 8 CHECK REGISTER VENDOR # PAYEE CHECK # DATE AMOUNT 9083 ST. ANTHONY RETAIL DEVEL 10549 10/14/2009 $1,757.37 3490 STREICHER'S 10550 10/14/2009 $954.91 4780 SURLY BREWING CO 10551 10/14/2009 $2,516.00 3260 T A SCHIFSKY & SONS 10552 10/14/2009 $1,033.50 5273 TESSMAN SEED INC. 10553 10/14/2009 $120.62 7337 TIMESAVER OFF SITE SECRE 10554 10/14/2009 $546.85 3560 TRACY PRINTING 10555 10/14/2009 $3,474.19 8824 TRI -COUNTY BEVERAGE, INC 10556 10/14/2009 $247.00 9166 UNIVERSITY OF MINNESOTA 10557 10/14/2009 $85.00 8227 VERIZON WIRELESS 10558 10/14/2009 $826.82 4451 VINOCOPIA 10559 10/14/2009 $90.50 4494 WASTE MANAGEMENT - BLAIN 10560 10/14/2009 $518.78 8316 WINE COMPANY/THE 10561 10/14/2009 $1,453.02 8310 WINE MERCHANTS INC 10562 10/14/2009 $7,990.61 4175 WIRTZ BEVERAGE MINNESOTA 10563 10/14/2009 $18,272.40 9734 WIRTZ BEVERAGE MINNESOTA 10564 10/14/2009 $26,827.11 4499 WORLD CLASS WINES, INC. 10565 10/14/2009 $1,690.55 2680 XCEL ENERGY 10566 10/14/2009 $11,749.76 7325 YOCUM OIL COMPANY, INC. 10567 10/14/2009 $15,581.70 9711 Z WINES USA LLC 10568 10/14/2009 $404.00 TOTAL $409,982.84 E Report Date: Meeting Date: RQ2 5t.S TOld CCS NCI L CONSQ E� TION ITEM DESCRIPTION: October 13, 2009 Agenda Section: 111. D & E October 13, 2009 Resolution 09-076; .Accepting the Resignation of Planning Commissioner Joel Stromgren. Resolution 09-77; Appointing Pat Niccum to Planning Commission. REVIEW: Attached is a letter of resignation from Planning Commissioner Joel Stromgren. His resignation is because he is moving from the City of St. Anthony. Staff reviewed the applications on file and asked Mr. Pat Niccum if he was interested in fulfilling the remainder of vacancy position. *"i7 Michael Mornson City Manager Attachments: ■ Resignation letter from. Planning Commissioner Joel Stromgren. ■ . Resolution 09-076; Accepting the resignation of Planning Commissioner Joel Stromgren. ■ Letter of interest from Pat Niccum. ■ Resolution 09-077; Appointing Pat Niccum to the Planning Commission. ZACouncil Meetings12009110132009\staff report for planning cornmissioner.doe - 1 - 10 Joel Sttomgrcn 3108 Croft Drive St. Anthony MN 55418 612-280-5611 21 September 2009 Mr. Michael Mornson City Manager St. Anthony Village 3301 Silver Lake Road St. Anthony MN 55418 Re: Planning Commission Appointment Mike, With this letter I am submitting my resignation from the Planning Commission. I have thoroughly enjoyed my years on the Commission, and my terns as Chair, but with my upcoming marriage I will be moving out of the Village and no longer able to serve. I have also enjoyed getting to know the council and staff, and truly believe that St. Anthony is one of the best governed and best managed communities in the area. Sincerely, Joel Stromgren CITY OF ST. ANTHONY VILLAGE RESOLUTION 09-076 RESOLUTION ACCEPTING THE RESIGNATION OF JOEL STROMGREN, PLANNING COMMISSIONER WHEREAS, The City St. Anthony Council received a letter dated September 21, 2009 from Planning Commissioner Joel Stromgren advising Staff that he is serving notice of his immediate resignation from the Planning Commission; and WHEREAS, Commissioner Stromgren has served on the St. Anthony Planning Commission since 2003; WHEREAS, The City of St. Anthony has sincerely appreciated his willingness to share his time, talents and experience as a Planning Commissioner. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony hereby regretfully accepts the resignation of Joel Stromgren from the Planning Commission and sincerely appreciates his nearly seven years of service to the City of St. Anthony Village. Adopted this 13th day of October, 2009. ATTEST: City Clerk Reviewed for Administration: Mayor City Manager 11 october 29, Zuub City Manager 3301 Silver Lake Road St. Anthony, MN 55418 St. Anthony Planning commission, I wouidlike to be considered for a place on the planning commission. I am a nine-year resident of St. Anthony and grew up in nearby Columbia Heights. I recently moved my business to the City of St. Anthony after purchasing a building on Anthony Lane North. I: have been the President of Architect Mechanical, Inc. since its inception in 1998. Architect Mechanical, Inc. is an industrial, commercial and residential HVAC contractor. I believe my years as a business owner in the construction industry could be valuable in the process of aiding the development in our great city. I would like to assist in the continuation of making our city one of the true gems in the Twin City area to live, work and raise a family. 1 Thank you for your consideration. Respectfully, Patrick Niccum 3323 Skycroft Drive St. Anthony, MN 55418 Home: 612-788-7511 Cell: 612-919-3568 12 13 CITY OF ST. ANTHONY VILLAGE RESOLUTION 09-077 A RESOLUTION APPROVING PAT NICCUM TO PLANNING COMMISSION WHEREAS, Planning Commissioner Joel Stromgren has submitted his resignation from the planning commission; and WHEREAS, the City Council interviewed in November 2008 and has appointed Pat Niccum to the Planning Commission to complete the term of Commissioner Stromgren. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony hereby approves Pat Niccum to the Planning Commission to complete the term of Commissioner Stromgren which ends December 2011. Adopted this 13n, day of October, 2009. ATTEST: City Clerk Review for Administration: Mayor City Manager Z:\Council Meetings\2009\10132009\resplanning commission replacement.doe Report Date: Meeting Date: 14 RF2kF,ST FOR 00W-10�L GDN�SAZ)[---',4T10N October 13, 2009 October 13, 2009 Agenda Section: III. F. ITEM DESCRIPTION: Resolution 09-078; Amending the Northwest Youth and Family Services Contract. MANAGER'S REVIEW: The staff at Northwest Youth and Family Services held a meeting earlier this year with the City Managers/ City Administrators of all the cities that have partnerships with Northwest Youth and Family Services. One of the items of discussion was to review the .existing contract with the cities to make what was classified as housekeeping issues. The consumer price index not to exceed 3% was recommended to help cities in case of levy limits staying in place. The City of St. Anthony currently pays $3,500 per year for this service from Northwest Youth and Family Services. We pay this amount each year and it doesn't go up with the consumer price index. We have had this relationship with NYFS for the past ten years and their staff is aware that we will continue to stay at $3,500 unless changed by the City Council Michael Mornson !�✓ City Manager Attachments: • Cover letter and Amended Contract from Northwest Youth and Family Services • Resolution 09-078; Approving the Contract with Northwest Youth and Family Services. Z:\Council Meetings\2009\10132009`staffNYFS.doe - 1 - I ' \ / Northwest Youth & Family Services YDeveloping Healthy Lives To Michael Morrison From: Jerry Hromatka Date: September 22, 2009 Enclosed are two copies of the city participation agreement between your city and Northwest Youth & Family Services. Please sign both contracts, keep one for your files and return one to me in the envelope provided. Also enclosed is a yearly comparison of participation amounts for your city from 2006 to 2010. Thank you for your continued participation. If you have any questions or concerns, feel free to call me @ 651-379-3404 or email Jerryc irds.org. 3490 Lexington Ave. N Shoreview, MN 55126 651-486-3808 www.nyfs.org 15 ER AGREEMENT PARTIES This agreement is made and entered into by and between the City of St. Anthony, Minnesota ("City") and Northwest Youth and Family Services ("NYFS"). RECITALS A. NYFS is a non-profit social service agency whose mission is to meet the unmet developmental needs of at -risk youth and families within their community environment with emphasis on providing services through collaboration and coordination with existing community resources. These services are available to youth and families residing in the northwest suburbs of Ramsey County, including, but not limited to, the municipalities which are signatory to agreements which are identical to this Agreement ("participating municipalities") and students and families from Independent School Districts 621, 623, and 282. B. Through this Agreement the City intends to contract with NYFS to provide such services to its residents and to act as a sponsor of NYFS by providing financial support, a method to establish appropriate services to be provided and policy guidance for its activities. C. This Agreement shall be used as the form agreement between NYFS and each of the participating municipalies. This Agreement is intended to continue the spirit of cooperation and collaboration in the provision of social services between the City and NYFS. III. TERMS AND CONDITIONS In consideration of the mutual understandings of this Agreement, the parties hereby agree as follows: A. Prior Agreements Cancelled. By execution of this Agreement any prior agreements and amendments thereto between the parties are hereby cancelled. B. Services Provided. NYFS shall provide the City and its residents with youth and family counseling and programs set forth in the Addendum attached hereto. C. Principles of Service and Program Establishment and Operations. On a yearly basis and prior to submission of its annual budget, as provided for hereafter, NYFS shall: 17 Report regarding proposed changes in services and programs to the City; and 2. Establish a fair and open bidding/request for proposal (RFP) process to contract, manage or provide such services and programs, which are not directly provided by NYFS staff. D. Funding In addition to the participating municipality's share of the annual budget, funds for the operation of NYFS will be raised by NYFS endeavoring to secure user fees, grants and appropriations from private organizations, the State of Minnesota, Federal and County agencies, and other legal and appropriate sources. The City shall pay annually to NYFS the base amount listed in Exhibit A. This base amount will be adjusted annually for inflation/deflation using the Standard Metropolitan Statistical Area Consumer Price Index for All Urban Consumers (CPI -U). Such adjustment shall not exceed plus or minus 3% in any year. Any adjustment in the payment beyond those indicated by reference to the CPI -U shall require approval of each of the participating municipalities. 3. Amounts payable by the City shall be paid to NYFS on or before January 30, of each year to cover the City's share for that year. E. Board of Directors. This agreement is contingent upon the City having a designated seat on the Board of Directors. The Board of Directors shall be limited to not more than 24 Board members. F. Further Obligations of NYFS. In addition to the obligations set forth elsewhere in this Agreement, this Agreement is further contingent upon NYFS doing the following: The Bylaws of NYFS shall be amended to add provisions requiring an open process for contracting services as provided for in paragraph C.2., above, and prohibiting NYFS from supporting or opposing individual candidates for election to public office in any of the participating municipalities; and adding the requirement that IRS 501.C3 status be maintained. On or before June 30, of any year NYFS shall submit the proposed city budgeted amount for the subsequent year. MM On or before November 30, of any year NYFS shall submit a written report to the City including an Annual Report, the audited financial statement, and a program specific summary of services provided to the municipality; in addition, 30 days from the end of each calendar quarter, NYFS shall submit a written report to the participating municipality. 4. Periodically advising the City of services available through NYFS to the City's residents; 5. Establishing a sliding scale for counseling services available through NYFS to the City's residents and periodically advising the City of such fees; 6. Providing other reasonable information requested by the City; 7. Purchasing a policy of liability insurance in the amount of at least $1,000,000.00, naming the City as an additional insured and providing a copy of the insurance certificate evidencing such policy to the City, annually; 8. Provide the City with a copy of its Articles of Incorporation, Bylaws, Amendments thereto, and the IRS tax exempt status letter; 9. NYFS shall defend and indemnify the City from any and all claims or causes of actions brought.against the City of any matter arising out of this Agreement or the services provided pursuant to this Agreement; and, 10. Without the written approval of the City, NYFS will not enter into any agreement with any other city which differs from the terms and conditions of this Agreement. G. Term. The term of this agreement will be from January 1, 2010 through December 31, 2014. Unless either party gives 6 months written notice of its intent to cancel this Agreement effective December 31 of the year in which the notice is made, NYFS will continue to provide services to the City if a successor agreement has not been executed prior to the end of the term. H. (A) Distribution of Assets Upon Dissolution. If NYFS ceases to operate, the Board of Directors will do one of the following: Give the assets to one or more non-profit agencies providing similar social services in the northern suburbs of Ramsey County; or, Form a new Foundation to fund appropriate social service programming in the northern suburbs of Ramsey County. The final Distribution of Assets Plan must be approved by the Ramsey County District Court. (B) Deviation from the Mission. If the City Council determines that NYFS has materially deviated from its mission (See II. Recitals, A.), the City Council may ask the NYFS Board of Directors to consider dissolving the agency and liquidating the assets. The Board will do one of the following: Consider the request and by a majority vote deny it. 2. Consider the request and by a majority vote agree to modify the programs to be consistent with the mission. Consider the request and by a majority vote agree with the request and move to dissolve the agency and liquidate the assets. IN WITNESS WHEREOF, the parties have executed this Agreement on this date set forth below. CITY OF ST. ANTHONY By: Mayor Its: Clerk/Manager Dated: NORTHWEST YOUTH & FAMILY SERVICES M President/CEO Its: Chair of the Board of Directors Dated: ILO W O 0 w 0 0 k#� N .Oy R o �N W 0 ao 21 CITY OF ST. ANTHONY VILLAGE RESOLUTION 09-078 A RESOLUTION APPROVING THE AGREEMENT BETWEEN THE CITY OF ST. ANTHONY AND NORTHWEST YOUTH AND FAMILY SERVICES FOR THE YEARS OF 2010 THROUGH 2014 WHEREAS, the City of St. Anthony has contributed to the Northwest Youth and Family Services for several years; and WHEREAS, NYFS is a non-profit social service agency that assist at risk youth and families within their community environment; and WHEREAS, the agreement between the City of St. Anthony and NYFS is in need of renewal; and WHEREAS, the renewed agreement will run from the years 2010 through 2014 with the cost to the City of $3,500 per year. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony hereby approves the agreement between the City of St. Anthony and Northwest Youth and Family Services for the years 2010 through 2014. Adopted this 13th day of October, 2009. ATTEST: City Clerk Review for Administration: Mayor City Manager Z:\Council Meetings\2009\10132009\resnyfs contract renewal.doc 22 MEMORANDUM DATE: October 1, 2009 TO: Mayor and Councilmembers FROM: Mike Morrison, City Manager Roger Larson, Finance Director ITEM: TIERED WATER RATES Overview: Minnesota Statutes, section 103G.291 was amended to include a requirement for public water suppliers serving more than 1,000 people to adopt a water rate structure that encourages conservation. To comply with the law, effective 01/01/2010, Cities must implement a tiered system of water rates that charges a higher rate per unit as water usage increases. The conservation rates are for all user groups including residential, multi -family and commercial users of water. To encourage conservation, the DNR recommended the cost should be significant between tiers. A committee was formed and recommended that a 25% increase exist between the first tiers, another 25% increase between the second tier and a 50% increase exist between the last tiers. Currently, St. Anthony has a uniform rate structure where the cost per unit ($2.60 per 1,000 gallons) is the same regardless of the volume used. An example of tiered water rates would be as follows: 0 — 15,000* 15,001 — 22,500 22,501 — 30,000 Over 30,000 Gallons *Minimum bill = $7,500 Gallons Meetings to Date: $2.60 per 1,000 Gallons $2.86 per 1,000 — 10% increase $3.22 per 1,000 —12.5% increase $3.70 per 1,000 — 15% increase The City Council and Staff reviewed tiered water rates at their June lst and August 3rd work sessions. In addition, a presentation and discussion occurred at the August 25`' regular Council Meeting. At that meeting Staff was directed to contact the DNR about a one year extension. A formal letter was sent asking for the extension due to the on-going negotiations to clean up the TCAAP pollutants. This may require force pumping of the water supply with the concern being that conservation may prolong the process of cleaning up the plume. The DNR has denied the request indicating the law does not give the DNR the authority to grant extensions. In establishing a tiered water rate structure, the goal is to promote conservation. Staff gathered information by attending work shops, had several discussions with the DNR and worked with the City Engineer to establish a tier structure for St. Anthony that would fairly promote the conservation of water. In addition, the City Council expressed the need to impact all user groups equally. To accomplish this goal, City Staff developed the following criteria: 1) Same base rate of $2.60 per 1,000 for all User Groups. 2) Same percentage increase structure for all User Groups. 3) Each User Group will have its own tier structure. Proposed Residential Tiers: 0 — 15,000 Gallons Tier I 15,001 — 22,500 Gallons Tier 11 22,501 — 30,000 Gallons Tier III Over 30,000 Gallons 'Pier IV Proposed Commercial Tiers: 0 — 50,000 Gallons "Tier I 50,001 — 175,000 Gallons Tier II 175,001— 300,000 Gallons Tier III Over 300,000 Gallons Tier IV Propose Multi -Family: A) Using the Residential Tier Structure B) Total consumption is divided by the number of units. C) The cost per unit is multiplied by the number of units to determine the quarterly bill. Extreme Volume Users (Individual Tiers): St Anthony High School 0 — 750,000 Gallons Tier I 750,001 — 1,050,000 Gallons Tier II 1,050,001 — 1,350,000 Gallons Tier II Over 1,350,000 Gallons Tier IV Wilshire Elementary 0 — 475,000 Gallons 475,001 — 575,000 Gallons 575,001 — 675,000 Gallons Over 675,000 Gallons Happy's Potato Chips 0 — 3,400,000 Gallons 3,400,001 — 4,400,000 Gallons 4,400,001 — 5,400,000 Gallons Over 5,400,000 Gallons Tier I Tier II Tier III Tier IV Tier I Tier II Tier III Tier IV 23 24 Council Direction to Staff: 1) Base Rate — leave at $2.60 per gallons 2) Pick the percentage split between tiers. a. 10%, 12.5%, 15% b. 10%, 15%,20% e. 25%,25%,50% (DNR recommended) 3) Amend ordinance 433.036 to include tiered water rates. a. Set the dates for the three readings. Future Discussions: 2010 Goal setting discussion 1) Should water rates be increased to include funding for CIP infrastructure improvements? Sensitivity Analysis — Fall 2010 1) Analyze the increase or decrease in annual revenues generated by the tiered water rate structure. b. Annual revenue is subject to change and is contingent upon: i. Usage ii. Conservation iii. Weather 2) Evaluate the effect of the tiers on each user group. 3) Evaluate the School Districts usage and adjust tier level accordingly. 4) If necessary revise rates or tier structures. 25 Minnesota Department of Natural Resources 500 LDfayette Road • 5t. Paul, MN • 55155-40 September 11, 2009 Saint Anthony Village Mr. Mike Mornson, City Manager 3301 Silver Lake Road Saint Anthony, MN 55418-1699 Dear Mr. Mornson: Minnesota aFPAATMFMOF NATURAL AESaURCES WATER CONSERVATION RATES, VILLAGE OF SAINT ANTHONY, RAMSEY COUNTY The Department of Natural Resources has received the September 2, 2009 letter from the Village of Saint Anthony that requested a one-year extension for the adoption of water conservation rates by the Village. Unfortunately, Minnesota Statutes 103G.291 does not give the Department of Natural Resources the authority to' grant extensions to the January 1, 2010, deadline for the adoption of water conservation rates. As a result, your request for a one-year extension to the deadline cannot be granted. The DNR Division of Waters does support the goal of cleaning up the TCAAP pollutants and providing clean water to the public. We are available to assist you with the development of a water conservation rate that considers the needs of the Village and meets the requirements of Minnesota Statutes 103G.291. Thank you for your cooperation. If there are any uestions, please contact me at the above address, Joe.Richter(a tate.mu.us, or by phone at 651) 259-5703, or contact Area Hydrologist, Craig Wills at (651) 5959-5�aig Wills(c�state.mn.us. Sincerely, DNR WATERS Toe Richter, Hydrologist Water Management Section c: Area Hydrologist, Craig Wills Regional Hydrologist, Dale Homuth YNAV.da i.state.m a.us AN EQUAL OPPORTUNITY EMPLOYER ;*PRINTED ON RECYCLED PAPER CONTAINING AM[ NIMUM OF 10% POST -CONSUMER WASTE 26 Tiered Water Rates St. Anthony City Council October 13, 2009 Water Conservation Tiered Water Rates - 2010 State Law 103G.291 Mandate's Cities Implement Conservation Rates (1 /1 /2010). Cost Per Unit Increases as Water Use Increases. To Encourage Conservation, Cost Should be Significant Between Tiers. DNR Commilffee Recommended: 25% Increase Between the First Tier. 25% Increase Between the Second Tier. 50% Between the Last Tier. Water Conservation 2010 St. Anthony Current Structure (Flat Rate) Flat Rate is used for all user Groups (Residential, Commercial, Multi -Family). Bill Is Based on Consumption with No Penalty for Increased Water Usage. Minimum Bill 7,500 Gallons $2.60 per 1,000 Over Minimum $2.60 per 1,000 Example of Tiered Water Rate Structure: 0 -15,000 Gallons $2.60 per 1000* 15,001 - 22,500 Gallons $2.86 per 1000 10% 22,501 - 30,000 Gallons $3.22 per 1000 12.5% Over 30,000 Gallons $3.70 per 1000 157o *Minimum Bill of 7,500 Gallons Meetings to Date June 1St - Work Session August Td- Work Session August 25th - Council Meeting 27 2 r Tiered Water Rates are Lfor all User Groups Goal is to Impact Each User Group Equally to Conserve Water. Residential Commercial/Industrial Multi -Family Extreme Volume Users: School District Happy's Potato Chips Base Rate the Same for all User Groups $2.60 per 1,000 Gallons. Tiered Water Rates Some Percentage Structure for all User Groups. Percentage Changes under Consideration: Tier I Option 1 Option 2 DNR Tier II 10% 10% 25% Tier III 12.5% 15% 25% Tier IV 15% 20% 50% Each User Group will have their own Tiered Water Rate Structure. Extreme Volume Users will Have Their Own Individual Tiers 3 Proposed Residential Tiers Residential Tiered Water Rate Structure, 0 - 15,000 Gallons Tier 1 1,042 15,001 - 22,500 Gallons Tier II 593 22,501 -- 30,000 Gallons Tier 111 319 Over 30,000 Gallons Tier IV 229 2,183 *Minimum Bill 7,500 Gallons Comparison of Residential Water Bill Base Rate = $2.60 per 1,000 Gallons 1076,12.5%,15% 10%,15%,20% 25%,25%,50% Current Option 1 Option 2 DNR Q1 15,577 $40.50 $ 40.65 $ 40.65 $ 40.88 Q2 21,765 $56.59 $ 58.35 $ 58.35 $ 60.99 Q3 34,001 $88.40 $100.01 $100.92 $118.23 Q416,660 $43.32 S 43,75 43.75 44.40 $228.81 $242.79 $243.67 $264.50 Dollar Increase $ 13.98 $ 14.86 $ 35.69 Percentage Increase 6.1% 6.5% 15.6% Dollar Increase between Options $ .88 $ 20.83 29 4 Proposed Commercial Tiers Commercial Tiered Water Rate Structure. 0 - 50,000 Gallons Tier 1 87 50,001 -175,000 Gallons Tier 11 24 175,000 - 300,000 Gallons Tier 111 9 Over 300,000 Gallons Tier IV 4 124 Comparison of Commercial Water Bill Base Rate = $2.60 per 1,000 Gallons 10%,12.5%,15% 10%,15%,20% 25%,257.,50% Current Option 1 Option 2 DMR Q1 93,345 $242.70 $253.97 $253.97 $270.87 Q2116,719 $303.47 $320.82 $320.82 $346.84 Q3184,857 $480.63 $519.22 $519.93 $576.30 Q4 75,400 $196.04 $202.6a 202.64 $212.55 $1,222.83 $1,296.65 $1,297.36 $1,406.56 Dollar Increase $ 73.82 $ 74.53 $ 183.73 Percentage Increase 6.0% 6.1% 15.3% Dollar Increase Between Options $ .71 $ 109.20 30 5 Proposed Multi -Family Tiered Rate Structure DNR Recommends Multi -Family be Charged on Consumption Based on Per Unit Usage. Use Some Tier Structure as Residential. Quarterly Bill, Total Consumption is Divided by the number of Units to Determine Consumption Per Unit. Using the Residential Tier Structure, determine the Cost Per Unit. Multiply the Cost Per Unit Times the Number of Units = Quarterly Bill Proposed Tiers -- High School High School Tiered Water Rate Structure: 0 - 750,000 Gallons Tier I 750,001 -1,050,000 Gallons Tier II 1,050,001 -1,350,000 Gallons Tier III Over 1,350,000 Gallons Tier IV 31 6 Comparison of High School Water Bill Base Rate = $2.60 per 1,000 Gallons Proposed Tiers Wilshire Elementary Wilshire - Tiered Water Rate Structure: 0 - 475,000 Gallons 10%,12,5%,15% 10%,157,20% 25%,257.,50% Current Option 1 Option 2 DNR Q11,014,260 $2,637.08 $2,705.78 $2,705.78 $2,808.85 Q2 827,150 $2,150.59 $2,170.65 $2,170.65 $2,200.74 Q31,601,880 $4,164.89 $4,746.26 $4,789.93 $5,676.95 Q4 732,700 $1,905.02 $1,905.02 $1,905.02 1905.02 $10,857.58 $11,527.71 $11,571.38 $12,591.56 Dollar Increase $ 670.13 $ 713.80 $ 1,733.98 Percentage Increase 6.2% 6.6% 15.9% Dollar Increase Between Options $ 43.67 $ 1,020.18 Proposed Tiers Wilshire Elementary Wilshire - Tiered Water Rate Structure: 0 - 475,000 Gallons Tier I 475,001 - 575,000 Gallons Tier II 575,001 - 675,000 Gallons Tier III Over 675,000 Gallons Tier IV 32 7 33 Comparison Wilshire Elementary Water Bill Base Rate = $2.60 per 1,000 Gallons 10%,12.5%,1S% 10%,15%,20% 25%,25%,50% Current Option 1 Option 2 DNR Q1 663,363 $1,724.74 $1,805.53 $1,811.71 $1,918.75 Q2 731,132 $1,990,94 $2,059.67 $2,071.72 $2,307.84 Q3 615,349 $1,599.91 $1,650.92 $1,653.75 $1,723.82 Q4 739,660 $1,923.12 $2,092.59 $2,105.41 $2,359.78 $7,148.71 $7,608.71 $7,642.59 $8,310.19 Dollar Increase $ 460.00 $ 493.88 $1,161.48 Percentage Increase 6.4% 6.9% 16.2% Dollar Increase Between Options $ 33.88 $ 667.60 rProposed Tiers - Happy's L Happy's Potato Chips - Tiered Water Rate Structure: 0 - 3,400,000 Gallons Tier 3,400,000 - 4,400,000 Gallons Tier II 4,400,001 - 5,400,000 Gallons Tier III Over 5,400,000 Gallons Tier IV Comparison Happy's Water Bill Base Rate = $2.60 per 1,000 Gallons is%,12.5%,15% 10%,15%,207 2$7.25%,50% Current Option 1 Option 2 DNR Q1 4,473,503 $12,671.11 $13,224.68 $13,257.82 $14,012.42 Q2 3,885,576 $10,102.50 $10,228.75 $10,228.75 $10,418.12 Q3 6,313,688 $16,415.59 $18,300.65 $18,599.07 $21,714.36 Q4 4,739.260 $12,322.0$ $12,792.42 $12,816.17 $13,467.40 $51,511.28 $54,546.50 $54,901.81 $59,612.30 Dollar Increase $ 3,035.22 $ 3,390.53 $ 8,101.02 Percentage Increase 5.9% 6.6% 15.7% Dollar Increase between Options $ 355.31 $4,710.49 [Council Direction to Staff Base Rate: Leave Base Rate at $2.60 per 1,000 Gallons. Pick the Percentage Split between Tiers 10%,12.5%,15% 10%,15%, 20% 25%,25%,50% Amend Ordinance 33,036 To Include Tiered Water Rates. Set Dates for the Three Readings. 34 01 Future Discussions: 2010 Goal Setting Discussion: Should Water Rates be Increased to Include Funding for ACIP Infrastructure Improvements? Rate Sensitivity Analysis: (Fall of 2010): Analyze the Increase or Decrease in Annual Revenues Generated by the Tiered Water Rates. Revenues are Subject to Change and Contingent Upon; Usage, Conservation & Weather Conditions Evaluate the Effect of Tiers on each User Group. Evaluate the School District's Usage and adjust Tier Level accordingly. N Necessary Revise Rates or Tier Structures. 35 10 MEMORANDUM DATE: October 1, 2009 TO: City Council FROM: Mike Morrison, City Manager Roger Larson, Finance Director ITEM: SEWER RATE INCREASE & DISCUSSION Based on 2008 financial data, the City Auditor reported the need for a sewer rate increase. Operating revenues totaled $797,360 compared to expenditures of $810,920. The deficit of ($13,560) was offset by miscellaneous revenue such as late fees, interest earnings and sewer connection charges. The last sewer rate increase was in 2003 when the rate was changed from $2.77 per 1,000 gallons to $3.30 per 1,000 gallons. Since 2003, there has been no need for an increase due to the City's aggressive I & I program that significantly reduced or eliminated ground water entering the sanitary waste disposal system. This resulted in less gallons being processed by Metropolitan Waste and stabilized disposal costs. Projected expenditures for 2009 total $843,350. Factors that increased operating costs include: 1) Cost of living increase for City employees. 2) Rising cost of health insurance. 3) Sanitary waste disposal costs. The anticipated shortfall for 2009 ($45,990) will come from the existing fund balance of the Water/Sewer Fund. CharlZes for sanitary waste disposal: The Met Council is moving ahead with restructuring how it pays for sewer capacity already built as part of their system in anticipation of future growth and development. Previously, these charges were paid for by hookup fees called SAC Credits. The current fee of $2,000 per credit is charged for new homes, new development and redevelopment. Because of a significant decline in growth of new development, resulting in loss of income from SAC Credits, the Met Council is shifting the costs to existing homes and businesses. The result for 2010 is that the Met Council has approved sanitary waste disposal increase of 3.8%. The good news for St Anthony is the 1 & I pr ogram has been effective tool in reducing the amount ofsanitary waste entering the system. The reduced flowage offset the 3,8% increase and in 2010 the City will experience a $10,400 decrease in sanitary waste disposal costs. Discussions are on-going and the Met Council has set up a task force to determine the options for 2011 and 2012. If increases are approved for those years, a sewer rate increase may be necessary for each of those years. 37 The rate necessary to balance the 2010 sewer operating budget is $3.50 per 1,000 gallons. EvaluatinjZ the impact of $3.50 per 1,000 Gallons: The residential sewer rates are set the first quarter of each year (Jan, Feb and March). Sewer rates for commercial/industrial and multi -family are charged on actual usage for each quarter. A breakdown of the impact of the rate change on residential users is as follows: Average residential ly` Quarter Conswnption =13,100 Gallons Projected sewer charge per quarter at $3.50 per 1,000 gallons $45.85 Current sewer charge per quarter at $3.30 per 1,000 gallons $43.23 Increase $ 2.62 per quarter Minimum Bill - Consun¢ption = 7,500 Gallons Projected sewer charge per quarter at $3.50 per 1,000 gallons $26.25 Average sewer charge per quarter at $3.30 per 1,000 gallons $24.75 Increase $ 1.50 per quarter Impact of future sewer rates: Average Is' Quarter Consumption (13,100 Gallons). Charge per quarter at $3.30 per 1,000 Gallons $43.23 (Current) Charge per quarter at $3.50 per 1,000 Gallons $45.85 (Proposed) Charge per quarter at $3.60 per 1,000 Gallons $47.16 Charge per quarter at $3.70 per 1,000 Gallons $48.47 Minimum Sewer Bill (7,500 Gallons): Charge per quarter at $3.30 per 1,000 Gallons Charge per quarter at $3.50 per 1,000 Gallons Charge per quarter at $3.60 per 1,000 Gallons Charge per quarter at $3.70 per 1,000 Gallons Annual Revenue Generated.- Charge enerated:Charge per quarter at $3.30 per 1,000 Gallons Charge per quarter at $3.50 per 1,000 Gallons Charge per quarter at $3.60 per 1,000 Gallons Charge per quarter at $3.70 per 1,000 Gallons Recommendation: $24.75 (Current) $26.25 (Proposed) $27.00 $28.75 $797,360 (Current) $845,685 (Proposed) $869,847 $894,010 1) To balance the current operating budget, Council amends current ordinance 33.108 increasing the sewer rate to $3.50 per 1,000 gallons ($.0035 per gallon). 2) In addition, Council considers providing funding for future infrastructure improvements by increasing the sewer rate by more than $3.50 per 1,000 gallons. a. Defer discussion to 2010 goal setting. Association of Metropolitan Municipalities Page 1 of 2 W Metro Cities News September 10, 2009 Archives Met Council Adopts SAC Modifications and 3.8% Increase for 2010 MWC On Wednesday, the Metropolitan Council adopted 2010 Municipal Wastewater Charges (MWC) at a 3.8% increase, as well as formula changes for calculating SAC reserve capacity. The Council also adopted our recommendation to establish a stakeholder task force to study the SAC system and recommend options going forward. As we reported previously, SAC revenues are seeing a sharp decline, and the Council was divided about how to address the problem. Met Council's Environmental Services staff was asked to present alternatives for Council consideration. The Council was reluctant to go too far in raising the SAC charge, and members were also hesitant about dipping too deeply into the SAC reserve fund. Staff came back with a proposal that alters the way SAC capacity is calculated to a flow - based model that MCES staff contends provides technical improvements to the program. As part of the proposal, MWC rates would need to be increased to help offset the decline in SAC revenues. This is a funding shift that puts more of the burden for new SAC costs onto the wastewater charge, which currently, for the most part, funds operations and maintenance costs of the system. The proposal quickly wound its way through Council channels, with the Council considering a phase in of two or three years, which with a two year phase in would have put the 2010 MWC increase at 5.1 %, a spike from the original 3.1 % increase provided to cities in June for their budget planning purposes. On Wednesday, the Council elected to move forward with the formula changes (moving to a "flow" based system), with a three year phase in that increases the MWC charge 3.8%, and the creation of a task force, which we recommended. The Council's concurrence with our recommendations for a longer phase in and task force will allow the opportunity to comprehensively study the issues and consider options for the SAC financing structure. While we appreciate the urgent need to address the SAC revenue decline, we are concerned about how quickly these changes have proceeded, without adequate time to analyze the implications for cities under the new structure. At the meeting on Wednesday, several Council members voiced similar concerns, and the need to make sure that these formula changes are consistent with the Council's policies around growth and maintenance costs. In addition, the Council also adopted MCES' recommendation to alter the criteria for the SAC outdoor seating charge to allow for a 75% reduction of these charges. This change will take effect on October 1, 2009. Please stay tuned for further information on the task force. If you have any questions, please contact Patricia Nauman at 651-215-4002 or email: patCicia@i-n-e-trocitie-smn.org. http://www.metrocitiesmn.org/newsletter.litm 9/11/2009 Sewer Rates St. Anthony Council Meeting October 13, 2009 2008 Sewer Revenues & Expenditures • Operating Revenues $797,360 • Operating Expenditures $810,920 ($ 13.560) • Annual Financial Report: ❑ Auditor Reports the Need for Rate Increase. • Last Sewer Rate Increase was in 2003: ❑ Rate Went from $2.77 per 1,000 Gallons to Current Rate of $3.30 per 1,000 Gallons. 39 1 2009 Projected Sewer Operating Costs • Projected 2009 Expenditures $ 843,350 • Compared to 2008 Revenues 797,360 ($ 45,990)* *Shortfall Will Come From Existing Fund Balance. Charges for 2010 Sanitary Waste Disposal Increased • Loss of SAC Credit Revenue is Shifted to Waste Water Treatment Charges. • Met Council Approves Moving Ahead With Rate Increase: ❑ 2010 - 3.8% ❑ 2011 — Further Analysis/Discussion ❑ 2012 — Further Analysis/Discussion • 2010 - St. Anthony Disposal Costas are Reduced by $10,400. ❑ Inflows into the Sanitary Waste System Show Significant Decrease. a Reduction of Flowage Creates Reduction in Disposal Costs. M4 PA Projected Sewer Operating Costs 2009 2010 • Salaries/Personal Services $222,525 26% $222,525 • General Supplies $ 12,050 2% $ 14,675 • Utilities/Insurance/Training $ 67,625 8% $ 66,800 • MWCC - Water Disposal $512,700 59% $502,300* • Maintenance/Repair 28,450 5% 39,300 $843,350 100% $845,600 'Decrease in Flowage - Reduces 2010 Disposal Costs Rate Deeded to Balance Budget • 241,624,242 - 2008 Consumption in Gallons. • Projected 2010 Operating Costs $845,600 ❑ 241,624,242 Gallons u @ $3.50 per 1,000 Gallons $845,685 Rate Need to Balance 2010 Budget. ❑ $3.50 Per 1,000 Gallons. Li Current Rate = $3.30 Per 1,000 Gallons. 41 3 Graph - Revenues/Expenditures 2007-2010 S800,07D 3800,900 5700.000 $700,000 3600,000 5600.000 I i S5o0.00o S500.W0 owner ©am�ny emems. �ae�row.0 �r-oyer.wry rc.�m�e 5400.000 $400,000 $300.000 $300.000 5200.000- -- - 3200,000 $106,000 $100,000 S - S - 200T 2008 2909 ProjwO 2010 ni R— 53.67 Residential Impact • Sewer Charges are Set Based on the First Quarter Usage of Each Year (Jan, Feb, March). Li Note - Commercial/Industrial, Multi -Family Users Pay Sewer Charges Based on Actual Usage for Each Quarter. • Average 11f Qtr Residential Consumption = 13,100 Gallons $3.30 per 1,000 = $43.23 - Current $3.50 per 1,000 = $45.85 - Proposed • Residential Minimum Bill = 7,500 Gallons $3.30 per 1,000 = $24.75 - Current $3.50 per 1,000 = $26.25 - Proposed 42 4 Impact of Future Increases • Average 15" Qtr Consumption (13,100) Minimum (7,500) - $3.30 per 1,000 = $43.23 $24.75 $3.50 per 1,000 = $45.85 $26.25 - $3.60 per 1,000 = $47.16 $27.00 - $3.70 per 1,000 = $48.47 $27.75 • Annual Revenue Generated by Each: - $3.30 per 1,000 $797,360 - $3.50 per 1,000 $845,685 $3.60 per 1,000 $869,847 - $3.70 per 1,000 $894,010 Council Direction to Staff • Amend Ordinance 33.108 Increasing the Current Sewer Rate to $3.50 per 1,000 Gallons. • Provide Funding for Future Infrastructure Improvements by increasing the Sewer Rate to more than $3.50 per 1,000 Gallons. ❑ Defer Discussion to 2010 Goal Setting. 43 5 F, Discussion? W To: Mayor and City Council From: Mike Mornson, City Manager Date: October 27, 2009 RE: Quarterly Goals Review The attached document is a list of goals and activities from the Goal Setting Retreat held on January 15 -16, 2009. The City Council approved the goals on February 10, 2009. The Five Goals that the City is working on over the next five years are as follows: 1. Environmental Stewardship 2. Improve and Maintain Infrastructure 3. Technology Advances 4, Maintain/Improve Housing Stock 5. Senior Transitions M ENVIRONMENTAL S`I'EWARDSIiIP 1. Working on building improvement plan from Sebesta Blomberg report. All improvements completed September 1, 2009. 2. Water Re -Use Project Completion/ Ribbon Cutting September 8�1. 3. Water Re -Use Award - League of Minnesota Cities. 4. Two Meetings with. Garbage Haulers. 5. Received two Awards this year - Best Practice on Salt and Sanding & Water Re -Use Project. Honorable Mention City Engineer. 6. Meeting with Ramsey County about Compost Site - $2,700 Score Grant. 7. Rice Creek Watershed District Grant for Water Quality at Silver Lake - $50,000 Grant. 8. Mowing Seminar by MWMO. (September) 9. Third Meeting with Garbage Haulers. (October 011) 10. Green Infrastructure for Your Community Seminar. (September 24111) IMPROVE AND MAINTAIN INFRASTRUCTURE 1. 2009 Street Improvement Project - Bids Approved February 28, 2009/Project started April 14. 2. Emerald Park Project -Bids approved March 24, 2009/Project started May 18/October 14 Ribbon Cutting. 3. Silver Lake Road project punch list items. Completed June 2009. 4. Bids approved for overlay project on St. Anthony Blvd. from Silver lake Road to over the bridge by Gross Golf Course. 5. Planning project with New Brighton on Silver Lana. 6. Water main improvements by Water Tower project. 7. Arbors Project approved May 26th. 8. Planning Project with Roseville on Highcrest Road. 9. Walkable School Grant. 0 Page 2 47 TECHNOLOGY ADVANCES 1. Presentation by Jim Hickle, Velocity Telephone at work session. 2. Presentation from Monticello staff regarding Fiber to the Home will occur on March 315. 3. Meeting with North St. Paul staff. 4. Discussion at May 4th work session on feasibility. 5. NIXLE 6. New Rain Gauge from MWMO on website. IMPROVE AND MAINTAIN HOUSING 1. Extension of Panne Mae Loan. 2. Working with Pratt Ordway on Cooperative I-Tousing. 3. Housing Code Enforcement second year. 4. Autumn Woods - Assisted Living Project August to October 2009. SENIOR TRANSI':rIONS 1. Meetings with Kiwanis, Vital Aging and Former Elected Officials. OTHER 1. Re -Codification - Complete April 1, 2009. 2. Comprehensive Plan Process. Approved May 26t1. 3. Arbors Alley Project. Bids Approved May 2611. 4. Goals presented to Kiwanis, Parks Commission, Planning Commission and ISD #282 School Board and Former Elected Officials. 5. City'Tour provided to National Planners Group. 6. Budget Reductions for 2009. 7. Council and Staff went on a tour of the City. 0 Page 3 FUTURE COUNCIL AGENDA ITEMS 10/13/2009 Meeting Date Meeting Type StaffItems/Issues October 14 Special 5-6:30pro Ribbon Cutting at Emerald Park October 27 Planning Commission items from October 20 Joel Stromgren Recognition City Engineer City Engineer's Update Presentation from Mike Freeman, Hennepin County Attorney Ehlers Call of Bond Sale (refinancing) November 10 City Clerh Canvass results from the November 3 General Election Consent Agenda Certifying Deliquent Billings to "faxes City Manager Ordinance - Sign "Text Ameodment(Second reading) November 2,7, Planning Commission items from November 17 Ehlers Bond Sale December 8 Consent Agenda Appoint Plamting and Park Commissioners City Engineer Plans end Specifications And Ordering Advci tisemeot for Bids for 2010 Street Project City Manager Fl min Ce DII'ect01' 2010 Budget Meeting December 22 Planning Commission items fi-om December 16 October 2009 Monthly Planner Printed by Calendar Creator for Windows on 10!7!2009 ,. 1 2 3 Sep 2009 Nov 2009 S M T W T F S S M T W T F S 1 2 3 4 5 1 2 3 4 5 6 7 6 7 8 9 10 It 12 8 9 10 11 12 13 14 13 14 15 16 17 18 19 15 16 17 18 19 20 21 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 29 30 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Columbus Day City Council Emerald Park Holiday Meeting 7pm Ribbon Cutting Spm -6:30 pm 18 19 20 21 22 23 24 Candidate's Debate 7 p Planning Commission Meeting 7 pm 25 26 27 28 29 30 31 City Council Meeting 7 pm Printed by Calendar Creator for Windows on 10!7!2009 HOUSING AND REDEVELOPMENT AUTHORITY AGENDA CITY OF ST. ANTHONY VILLAGE October 13, 2009 Call to Order. Roll Call. I. Approval of October 13, 2009, H.R.A. Agenda. II. Consent Agenda. These items are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. A. Approve September 22, 2009, H.R.A. Minutes. (pp. 1 — 2) B. Claims. (p. 3) III. Public Hearings. IV. General Policy of Business of the H.R.A. V. Staff Reports. VI. H.R.A. Commissioner Comments. VII. Information and Announcements. VIII. Adjournment. Z:\Council Meetings\2009\10132009\HRA agendapg#.doc 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 Cf1Y OF ST. ANTHONY HRA REGULAR MEETING MINUTES SEPTEMBER 22, 2009 CALL TO ORDER. Chair Faust called the meeting to order at 7:39 p.m. ROLI. CALL. Commissioners present: Chair Faust; Commissioners Gray, Roth, and Stille. Commissioners absent: Commissioner Thuesen. Also Present: Executive Director Michael Mornson. I. APPROVAL OF SEPTEMBER 22, 2009 HRA MEETING AGENDA Motion by Commissioner Gray, seconded by Commissioner Roth, to approve the September 22, 2009 Housing and Redevelopment Authority Agenda as presented. Motion carried unanimously. IL CONSENT AGENDA. Motion by Commissioner Stille, seconded by Commissioner Roth, to approve the Consent Agenda, which consisted of A. H.R.A. Meeting Minutes of August 25 2009• and B. Claims. HL PUBLIC HEARINGS. None. IV. GENERAL POLICY OF BUSINESS OF THE H.R.A. None. V. STAFF REPORTS None. VI. H.R.A. COMMISSIONER COMMENTS None. VII. INFORMATION AND ANNOUNCEMENTS None. Motion carried unanimously. 11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Housing and Redevelopment Authority Meeting Minutes September 22, 2009 Page 2 VIII. ADJOURNMENT Chair Faust adjourned the meeting at 7:40 p.m. Respectfully submitted, Carol Hamer TimeSaver Off Site Secretarial, Inc. ATTEST: City Clerk Chair 2 3 0000000 m x o 0000000 m NWIOJWOiO Ci \HH J WAP IO IONJ O W i0 1p �P W O O Cd O �o n Zy x � Hr G W4 d0 l C0] aC,roy tr 4 K 1i R�'y.13 W �dMx O H K vi w w �17'Z OIn myuw yroy;vv HIlmwmmH 13 ZR nnze m�nHmn z4R!m w H'zn n fUJ (i tiyzH (i ronz x a n w m w Y N rr m n n -0 0 0 0000 0000 0 0 w n n W�A��AA x o wmi MWA o�ON JOl U1 �P xr. HHHHY PH 0000000 tj H Y Y Y Y Y Y ,P iP iP iP iP �P �P 13 tl 0000000 0 0 0 0 0 0 0 Gj r W ,P ow ;n H N H i O Who �o NtnwN m!. IO .OH 'IPY l0O J OOIWOJ�P O < OH OUt 0 0wo0 000m H y Q n4 N H r G H L*J 3