HomeMy WebLinkAboutCC PACKET 06092009CITY OF ST. ANTHONY VILLAGE
CITY COUNCIL MEETING AGENDA
June 9, 2009
7.00 P.M.
Call to Order.
Pledge of Allegiance.
Roll Call.
Consideration. Discussion, and Possible Action on All of the following items
I. Approval of the June 9, 2009, City Council Meeting Agenda. (action requested.)
II. Proclamations and Recognitions.
III. Consent Agenda.
Them items are considered msoioe and will be enacted by one motion. Then will be no separale discussion of these items unless a Countihnember or dli,-rn so mgnesls, in JvNeb ecrnt the item
mill be eemoaed fmm t!x Consent Agetrda randplaced elsejvlxre on rix agenda.
A. Approval of May 26, 2009, Council Meeting Minutes. (pp. 1 —11)
B. Licenses and Permits. (p. 12)
C. Claims. (pp. 13 —15)
D. Resolution 09-055; Accepting a Donation from the Wal*Mart Corporation to the St. Anthony Police
Department. (pp. 16 —17)
E. Resolution 09-056; Adopting the Joint and Cooperative Agreement for Use of Law Enforcement Personnel
and Equipment of July 1, 2009. (pp. 18 — 27)
IV. Public Hearing.
V. Reports from Commission and Staff.
VI. General Business of Council.
A. Ordinance 2009-004; Text Amendment to Title XV, Section 155 Signs; Allowing Temporary Signs to be
Displayed on Fences in the Recreational Open Space Athletic Outfields. (second treading) (pp. 28 — 38)
B. 2008 Audit Presentation. Peggy Moeller, Tautges Redpath presenting. (pp. 39 — 47 and 5 inserts)
C. Resolution 09-057; Ordering a Feasibility Report for the 2010 Street Improvement Project. Todd Hubmer,
WSB & Associates presenting, (pp. 48 — 53)
D. Resolution 09-058; Setting the City of St. Anthony 2009 "Revised" Budget and Authorizing of the Liquor
Fund Transfer. Mike Mornson, City Manager/ Department Heads, presenting. (pp. 54 -- 70)
E. Ordinance 2009-005; Section 72.36; Parking During Snow Removal. Mike Mornson, City Manager,
presenting. ( ret reading) (pp. 71 — 75)
VII. Reports from City Manager and Council members.
VIII. Community Forum.
Individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the podium, sign llxir name and address on the form at the
podium, stale llxir name and addressforTlx Clerks record, and limit ilxir remarks fo fm minutes. General#, The City Council will not take ural action on items discussed at this lime,
but may ypieally refer the matter io sta1%forafrttun report or dinct the mallerto be sclxduled on an upm.wing agenda.
IX. Information and Announcements.
X. Adjournment.
Our Mission is to be a progressive and livable community, a walkable village, which is safe and secure.
ZACouncil Meetings12009106092009\agenda.doe
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1 CITY OF ST. ANTHONY
2 CITY COUNCIL REGULAR MEETING MINUTES
3 MAY 26, 2009
4
5 CALL TO ORDER.
6
7 Mayor Faust called the meeting to order at 7:00 p.m.
9 PLEDGE OF ALLEGIANCE.
10
11 Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
12
13 ROLL CALL,
14
15 Present: Mayor Faust; Councilmembers Gray, Roth, Stille, and Thuesen
16 Absent: None
17 Also Present: City Manager Mike Mornson, City Attorney Jerome Gilligan, Public Works Director
18 Jay Hartman, Todd Hubmer, WSB & Associates Inc., and Justin Messner, WSB &
19 Associates, Inc.
20
21 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON AL I, OF TIIE FOLLOWING
22 ITEMS.
23
24 L APPROVAL OF MAY 26, 2009 CITY COUNCIL MEETING AGENDA.
25
26 Mayor Faust indicated the agenda will be changed to move Agenda Item IV.D. to the first item
27 under V, Reports frond Coaniaiission aad Staff.
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29 Motion by Councilmember Gray, seconded by Councilmember Roth, to approve the City
30 Council Meeting Agenda of May 26, 2009 as amended.
31.
32 Motion carried unanimously.
33
34 IL PROCLAMATIONS AND RECOGNITIONS.
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36 None.
37
38 III. CONSENT AGENDA.
39
40 A. Consider May 12, 2009 Council meeting minutes.
41 B. Consider licenses and permits.
42 C. Consider pamnent of claims.
43 D. Resolution 09-044, To Approve the Mutual Aid Agreement to the East Metro Special
44 Weapons and Tactics Team with the Cities of New Brighton Department of Public
45 Safety, North St. Paul Police Department, Roseville Police Department and the
46 University of Minnesota' Police Department and authorizes the Police Chief to execute
47 said Agreement on behalf of the C.ityof_ St. Anthony Village.
48 E. Resolution 09-045, To Amrove the Child Sexual Predator Program Agreement #3000-
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3000_49 139'1 between the State of Minnesota actingthrou h its Cor
ussionen_ofPublic Safe
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City Council Regular Meeting Minutes
May 26, 2009
Page 2
Bureau of Criminal Apprehension and authorizes the Mayor and City Clerk to execute
F. Resolution 09-046, Accepting a Contribution fiom Hennepin County to Offset the Costs
of the Pedestrian and Street Lighting for the Silver Lake Road Reconstruction Project as
Documented in the Construction Cooperative Agreement.
G. Resolution 09-047, Accepting a Donation from Terry Oetting to the St. Anthonyy olice
Department.
Motion by Councilmember Stille, seconded by Councilmember Thuesen, to approve the Consent
Agenda items.
Motion carried unanimously.
IV. PUBLIC BEARING.
A. Resolution 09-048; Ordering Improvements for the Arbors Alley Roadway and Utility
Improvement Project.
Mayor Faust opened the public hearing at 7:05 p.m. for Resolution Nos. 09-048, 09-049, and 09-
050.
Mr. Todd Hubner, WSB and Associates, Inc., provided an overview of the Arbors Alley
Roadway and Utility Improvement Project. He reviewed Resolution Nos. 09-048, 09-049, and
09-050.
Resolution 09-048 states that the Council has completed the public hearing process and
orders the project to be completed.
Resolution 09-049 adopts and confirms assessments for the Arbors Alley Roadway and
Utility Improvement Project.
Resolution 09-050 awards a bid for the Arbors Alley Roadway and Utility Improvement
Project.
Councilmember Stille requested clarification on the assessment payments. Mr. Hubmer
explained the project is set up with constant principal declining interest payments. The principal
payment is $288 for the $4,000 assessment; the payment goes down as the principal is reduced.
Mayor Faust closed the public hearing at 7:10 p.m.
Motion by Councilmember Gray, seconded by Councilmember Thuesen, to adopt Resolution 09-
048, Ordering Improvements for the Arbors Alley Roadway and Utility Improvement Project.
Motion carried unanimously.
B. Resolution 09-049• Adopting and ConfirmingAssessments for the Arbor Alley Roadway
and Utility Improvement Project.
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City Council Regular Meeting Minutes
May 26, 2009
Page 3
1 Motion by Councilmember Roth, seconded by Councilmember Stille, to adopt Resolution 09-
2 049, Adopting and Confirming Assessments for the Arbor Alley Roadway and Utility
3 Improvement Project.
Motion carried unanimously.
C. Resolution 09-050; Awarding a Bid for the Arbors Alley Roadway and Utility
Improvement Project.
10 Motion by Councilmember Stille, seconded by Councilmember Gray, to adopt Resolution 09-
11 050, Awarding a Bid for the Arbors Alley Roadway and Utility Improvement Project to the low
12 bidder, Kusske Construction Company, LLC, in the amount of $79,387.00.
13
14 Motion carried unanimously.
15
16 D. Resolution 09-051; Awarding a Bid for Water Tower Park Watermain Replacement
17 Project and the St. Anthony Boulevard at Silver Lake Road Mill and Overlay Protect.
18
19 Moved in the agenda to precede agenda item V.A.
20
21 V. REPORTS FROM COMMISSION AND STAFF.
22
23 Resolution 09-051; Awarding a Bid for Water Tower Park Watermain Replacement
24 Project and the St_Anthonv Boulevard at Silver Lake Road, Mill and Overlay Project.
25
26 Mr. Hubmer provided an overview of the Water Tower Park Watermain Replacement Project
27 and the St. Anthony Boulevard at Silver Lake Road Mill and Overlay Project. He presented
28 Resolution 09-051 for approval by the Council.
29
30 Councilmember Roth inquired about the engineer estimate for the project. Mr. Justin Messner,
31 WSB & Associates, Inc., replied that the engineer estimate for the combined Mill and Overlay
32 and Water Tower Park projects equaled approximately $245,000.
33
34 Mayor Faust requested a review of the mill and overlay project location. Mr. Hubmer reviewed
35 the location of the project and noted the deterioration of the pavement in the project area.
36
37 Councilmember Stille requested information on the necessity of this project. Mr. Hubmer
38 explained that the City has received a number of complaints about the road. The City has put in a
39 lot of time filling potholes. The first layer of asphalt has deteriorated, and the patch that was
40 done this spring will not hold throughout another winter cycle.
41
42 Councilmember Roth questioned how long the project will last. Mr. Hubmer replied it is
43 anticipated that the project will last 15 to 20 years.
44
45 Councilmember Gray inquired about the construction schedule. Mr. Hubmer replied that
46 construction will likely begin in June and will involve less than one week of work.
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City Council Regular Meeting Minutes
May 26, 2009
Page 4
2 Councilmember Thuesen asked if there has been any consideration of taking out the road and
3 completing a reconstruction due to inadequate subsoil conditions or whether it can be stabilized
4 by a mill and overlay. Mr. Hubmer replied that the condition is due mostly to the pavement itself.
5 It has not been determined that there is a major failure of the subgrade.
Mayor Faust commented on the importance of the project timing and that there will not be
construction occurring during the Village Fest parade.
10 Motion by Councilmember Gray, seconded by Councihnember Thuesen, to adopt Resolution 09-
11 051, Awarding a Bid for Water Tower Park Watermain Replacement Project and the St. Anthony
12 Boulevard at Silver Lake Road Mill and Overlay Project to the low bidder, Kusske Construction
13 Company, LLC, in the amount of $250,581.90.
14
15 Motion carried unanimously.
16
17 A. Ordinance 09-004; Text Amendment to Title XV Section 155 Signs• Allowing
18 Temporary Signs to be Posted on Fences in the Recreational Open Space Athletic
19 Outfields (ls` readings
20
21 Planning Commission Member Don Jensen provided the report from the Planning Commission
22 on the request for a text amendment to Title XV, Section 155 Signs; Allowing'Temporary Signs
23 to be Posted on Fences in the Recreational Open Space Athletic Outfields. He stated the Planning
24 Commission debated the text amendment as proposed by the School District at several meetings.
25 At the May Planning Commission meeting the Commission moved the text amendment forward
26 for consideration by the Council with a 5-1 vote. The debate that occurred at the Planning
27 Commission level, as well as the public testimony, had a lot to do with what would ultimately be
28 an application for a Conditional Use Permit (CUSP) that this text amendment would allow for.
29 The Commission saw fit that the text amendment would allow an application as an opportunity
30 for the School District or others that fit the definition to apply for signage under the CUP. The
31 terms and conditions would be included within each CUP.
32
33 Mr. Eric Brever, Foster & Brever PLLC, addressed the City Council and stated he is present on
34 behalf of the School District and St. Anthony Baseball Association (SABA). The hope is to put
35 together the ability for signage in and around the baseball and football fields. This would allow
36 for potential fundraising opportunities for the School District. A number of local businesses have
37 expressed willingness and are interested in doing advertising with the School District in various
38 ways. Mr. Brever provided a PowerPoint presentation and overview of the proposed text
39 amendment to Title XV, Section 155 Signs.
40
41 Councilmember Thuesen requested clarification on whether the proposed text amendment would
42 allow signage at the football field and hockey rink in addition to the varsity baseball field. Mr.
43 Brever replied that the proposed text amendment includes a 250 -foot setback requirement. The
44 Council may wish to consider whether hockey rinks or tennis courts should be included. SABA,
45 as an agent of the School District, is preliminarily concerned with the baseball field, not
46 necessarily with the football Field. However, it was suggested that as long as they are going along
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City Council Regular Meeting Minutes
May 26, 2009
Page 5
1 this process that the football field would be a natural progression. Signage for the baseball field
2 and the football field would each require a separate permit.
4 Mayor Faust pointed out that the March 4, 2009 letter from the School Superintendent only
5 speaks to the varsity baseball field.
7 Councilmember Gray noted when this was initially presented, the Council asked the question of
8 whether this will be expanded to include the football field and other fields. They were told that it
9 this would only be looking at the baseball field,
10
11 Councilmember Roth questioned if it is realistic that any philanthropic uses would pay for eight
12 to ten signs, which is the total number of signs allowed under the proposed text. He stated his
13 position that this seems to be aimed towards business and education uses, and that philanthropic
14 is included in the text for appearance. Mr. Brever suggested the possibility of "Congratulations
1.5 Graduates" signs for outdoor graduation as an educational use, noting that this would currently
16 be a violation of the City Sign Ordinance. He stated the goal is that the signs would be temporary
17 which would be up no longer than six months every year. He suggested the possibility of signage
18 for Relay for Life as a philanthropic use.
19
20 Councilmember Roth questioned the purpose of limiting the signage to eight signs. Mr. Brever
21 replied that the moncy they hope to raise would go a long way as far as the maintenance of the
22 field. Often times other schools have three year contracts with advertisers that could sell for lip to
23 $1,000 per year. Theoretically $8,000 per year would go a long way with planting trees and ivy
24 along the entire filed, and further keeping the grass and other things in the shape they are in.
25
26 Councilmember Roth questioned if there will be a request to double the signage in another three
27 years. Mr. Brever replied that St. Anthony High School Athletics Director Troy Urdahl would
28 like a community field and does not want to destroy the integrity of the field. He cannot promise
29 there will not be a request for increased signage, but Mr. Urdahl has said that is not on the radar.
30
31, Councilmember Roth questioned if the School District will control the money. Mr. Brever
32 responded in the affirmative and explained that SABA would provide the sales and management
33 of the fundraising for the field.
34
35 Mayor Faust stated that the $8,000 that could be raised through the signage is not a lot in the
36 grand scheme of things. Going back to the March 4, 2009 letter from the School Superintendent,
37 the request started with a 120 day period for signage on the baseball field, and they are now up to
38 the football field and hockey rink for six months. He stated his position that a plan and purpose
39 need to be. presented for the City to make this change. He expressed concern about the use of
40 public property to raise .funds and stressed the importance of knowing how the finds will go to
41 the School District, including the accounting and auditing process. He questioned if the School
42 District has any legal control over SABA. Mr. Brever replied that a contract between the School
43 District and SABA has been prepared and would be signed. The contract gives SABA the
44 authority to solicit the fundraiser. The School District would oversee the financial affairs; the
45 School District has accounting requirements and obligations. With regard to the School District's
46 control, they have policies as far as what signage can be placed and specific rules and regulations
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City Council Regular Meeting Minutes
May 26, 2009
Page 6
1 in the School District policies as to the oversight of the signage. He stated the plan would be
2 related to the CUP, as opposed to the ordinance amendment. The ordinance amendment provides
3 a pathway to get to the plan.
4
5 Mayor Faust suggested a plan stating the long-term ideas of the School District and SABA. Mr.
6 Brever replied that SAGA has gone through a number of fundraisers and is reaching the end limit
7 of the fundraisers. This is an opportunity to be creative.
9 Councilmember Thuesen asked whether the text amendment could be worded to limit signage to
10 the baseball field. City Attorney Gilligan responded in the affirmative. He advised that another
11 option would be to expand the 250 -foot distance limit from a residential district to an area
12 beyond the football field.
13
14 Mr. Brever clarified that the hockey rink would currently not be allowed under the proposed text
15 amendment because it is within 250 feet of a residential district. The only other location allowed
16 would be the visitors' side of the football field.
17
18 Motion by Councilmember Gray, seconded by Councilmember Thuesen, to approve the First
19 Reading of Ordinance 09-004, a Text Amendment to Title XV, Section 155 Signs; Allowing
20 Temporary Signs to be Posted on Fences in the Recreational Open Space Athletic Outfields.
21
22 Councilmember Thuesen stated his support of limiting signage to the varsity baseball field with
23 no opportunity for signage at the football field.
24
25 Councilmember Stille stated he is not in favor of this for a number of reasons. The time allowed
26 for the signs to be up started at four months and has expanded to six months. The limit was at 24
27 square foot signs, and at the last Planning Commission meeting it was up to 60 square foot signs.
28 The current banners are 28 square feet; the signs will be over twice that size if this moves
29 forward. He stated going from Palm Field to the football field is something they need to be
30 mindful of as far as where this could go in the future. He stated the Planning Commission
31 struggled with this. The vote was not unanimous and a lot of the members cited monetary
32 reasons. From a Planning Commission perspective, the decision should have been based on
33 whether there should be commercial advertising in the park or not. He stated he has gone to a
34 few baseball fields and has played baseball. One of the examples used by SABA is the
35 Minnetonka park. However, that park is secluded and tucked behind the school; there is a dome
36 practice facility next to it and there are not any residential areas that can see the area. That is the
37 kind of place where they could get the baseball nostalgia. This is a city park with a baseball field
38 in it. They need to accommodate and not have clutter in the park. Not everyone cares about
39 baseball and they need to be mindful for the rest of the community about what door they open.
40 I -Ie stated there is another Minnetonka baseball park next to a city facility where there is not any
41 advertising. This was likely the rationale for some of the discussions that went into advertising at
42 one Minnetonka park and not the another. He stated his support of going to bat for the School
43 District with non -city grant funding opportunities if this ordinance amendment does not pass.
44
45 Councilmember Thuesen stated this afternoon he walked the perimeter of the park to get an idea
46 as far as the visual look if signs were permitted. On the west side there is the connnunity center,
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City Council Regular Meeting Minutes
May 26, 2009
Page 7
1 the parking lot, the hill going up, the fire station, and the concession stand blocks a lot of the
2 field, He stated from his perspective from the west side the signs are basically not very visible
3 from the rest of the park. On the north end a lot of the residents have vegetation growing up on
4 their fences. There were limited properties on the north end that would see the signs and it would
5 likely be minimal from that distance, It is a similar situation on the east end and to the south is
6 the school and skateboard park. He stated his support of adopting the first reading with signs
7 limited to the baseball park in order to further explore some of the options. He will not
8 necessarily vote in support with the plan that is presented if the first reading is adopted,
10 Councilmember Gray stated his support of the ordinance amendment. He stated everyone is
11 struggling for funding. The School District may come back and request sign placement at the
12 football field, but it comes down to where the money comes from. Upkeep needs to be provided
13 on the fields, and this is a creative way of doing it where it does not involve public money and
14 tax money. The businesses are putting money in to help with the upkeep of the fields, and in turn
15 they receive advertising.
16
17 Mayor Faust stated the City already maintains the park; this is for enhancements at the park. He
18 did not think much of the idea in the beginning and thinks less of it now. This is classified as
19 recreational open space; not cluttered space. It is located in a residential area in the heart of the
20 City that gets a lot of visibility. He stated there are ways they can find $8,000 to do what the
21 School District wants to do. lir regards to the comments in the letter from the School
22 Superintendent about the non-users in the park, he suggested raising the fees. He stated his
23 position that the signage will destroy the community park atmosphere and the School District
24 will be back requesting signage for the football field, hockey rink, and tennis courts.
25
26 Councilmember Roth expressed concern with the use of the word "temporary". Ile suggested
27 timing the period for the signage to the state high school athletic season. He commented that he
28 agrees that there seems to be a need for money, but he also feels it is a public place and keeping
29 the area without advertising is something to be desirable. He stated his position that this is
30 somewhat of a hybrid park with the high school as well as non -high school events being held
31 there. He stated growing up in his hometown the baseball team played at the public park and it
32 was lined with advertising. His struggle is how to control it so that it does not get out of hand.
33
34 Councilmember Stille pointed out that while the high school season is over in the next couple of
35 weeks there will be teams playing through August or September. He stated if the first reading
36 passes he encourages the Council to tour the Minnetonka park.
37
38 Councilmember Gray commented that it would be a reasonable adjustment to make the signage
39 in line with the seasons. If the season is limited to high school and youth seasons it would likely
40 be done by the end of July.
41
42 A friendly amendment was made to amend condition nos. 3 and 4 included in the text
43 amendment as follows:
44 3. Signs may be erected only within the confines of Patin Field.
45 4. Signs may be displayed for a period from April I" through July 31 ".
46
City Council Regular Meeting Minutes
May 26, 2009
Page 8
1 Mayor Faust directed staff to determine and record the current location of Palm Field.
2
3 Ayes — 3, Nays — 2 (Faust and Stille). Motion carried.
4
5 B. Resolution 09-052; Approving the Preliminary Plat and Final Plat for Lot Split of 4017
6 Silver Lake Road, Lots 7 & 8 and Lots 23 & 24, Block 17. All in "Soo Marie Park".
7
8 Mr. Jensen provided the report from the Planning Commission on the application for a
9 preliminary plat and final plat for lot split of 4017 Silver Lake Road, Lots 7 & 8 and Lots 23 &
10 24, Block 17, All in "Soo Marie Park". He stated subsequent to the Planning Commission
11 approval last week the applicant took the comments of the Commission to their surveyors for an
12 amended drawing. The plan has been amended so that all of the rear lines on Penrod Avenue line
13 up. This leaves a slightly larger remaining property on Silver Lake Road should it be
14 redeveloped in the future.
15
16 Ms. Susan Lindberg, applicant, explained that her father passed away and the way the lots were
17 previously split was right down the middle of his house. They are asking to have it split the other
18 direction so they can sell the back lot.
19
20 Motion by Councilmember Roth, seconded by Councilmember Gray, to adopt Resolution 09-
21 052, Approving the Preliminary Plat and Final Plat for Lot Split of 4017 Silver :Lake Road, Lots
22 7 & 8 and Lots 23 & 24, Block 17, All in "Soo Marie Park).
23
24 Motion carried unanimously.
25
26 C. Resolution 09-053; Approval of a Conditional Use Permit (CU]') for lkrain Child Care,
27 LLC Located at 3055 Old US Highway 8.
28
29 Mr. Jensen provided the report from the Planning Commission on the Conditional Use Permit
30 (CUP) request for Ikram Child Care, LLC, located at 3055 Old US Highway 8. He reviewed the
31 location and site plan of the proposed child care site.
32
33 Mayor Faust asked whether the Planning Commission determined that there is adequate space
34 for the outdoor play area on the southeast side. Mr. Jensen replied that the State sets a minimum
35 requirement as it relates to total square footage. The space behind the building is a bigger space
36 in totality than what exists at Step by Step Daycare, and the amount of containment play is
37 similar to the play area behind the Community Center He noted there can also be discussion as to
38 whether there is additional play space outside of the fenced -in area. It is lawn, but it would be
39 almost impossible to go through the boulevard area out to Old Highway 88. This location has
40 containment from the center out to the play area, and there is more than enough space. There is
41 no plan for the play area, which is something that was requested with the application. However,
42 at the end of the day the play area needs to meet State requirements.
43
44 Mayor Faust questioned if the State inspects the play area. City Manager Morrison responded in
45 the affirmative.
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City Council Regular Meeting Minutes
May 26, 2009
Page 9
1 Motion by Councilmember Roth, seconded by Councilmember Gray, to adopt Resolution 09-
2 053, Approval of a Conditional Use Permit (CUP) for Ikram Child Care, LLC Located at 3055
3 Old US Highway 8,
4
Motion carried unanimously.
7 D. Resolution 09-054; Adoption of the Comprehensive Plan.
8
9 Mr. Jensen provided the report from the Planning Commission on the adoption of the
10 Comprehensive Plan. He stated the Metropolitan Council has approved the Comprehensive Plan
11 and adoption is required by the Planning Commission and City Council. The Planning
12 Commission moved this forward unanimously. The only comment was the request for the picture
13 on the front cover to be changed to a different picture representative of the City.
14
15 Motion by Councilmember Gray, seconded by Councilmember Stille, to adopt Resolution 09-
16 054, Adoption of the Comprehensive Plan.
17
18 Mayor Stille thanked the Planning Commission for the work put into the Comprehensive Plan.
19
20 Motion carried unanimously.
21.
22 VL GENERAL BUSINESS OF COUNCIL.
23
24 None.
25
26 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
27
28 City Manager Mornson reported on the following:
29 • Emerald Park Project is in progress. Most of the existing equipment has been removed.
30 o Silver Lake Road punch list items are being completed. Paving is scheduled for
31 Thursday, May 28°i.
32 Y Water Re -Use Project: fine tuning of the retention pond is scheduled for the middle of
33 June.
34 ° Industrial Custom Products has withdrawn the request for a revolving loan from the State
35 of Minnesota Department of Trade and Economic Development.
36 • CenterPoint Energy grant of $2,000 was received for Fire Department pagers.
37 ■ Rice Creek Watershed District grant of $50,000 was received in conjunction with the
38 Water Quality Federal Program. The grant will be part of the local match.
39 a He and Mayor Faust met with Ramsey County Commissioner Parker. One item of
40 discussion was the Water Quality Project. The County Board will consider a motion to
41 approve the project at the June 2, 2009 County Board meeting. The main goal of the
42 project is to improve the water quality of Silver Lake.
43 • Beverage alcohol training on May 12, 2009.
44 ■ Risk Management Association of Minnesota meeting.
45 • Trillium Park water feature replacement will be completed next week.
46 • There will be a cable operator replacement for Keil while he is at school in .Tune.
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City Council Regular Meeting Minutes
May 26, 2009
Page 10
1 The St. Anthony resident that won the local fire prevention poster contest is the winner of
2 the State award.
4 Couneihnember Gray inquired if staff has looked into the request that the Emerald. Park
5 equipment be donated. City Manager Mornson replied that the resident has been informed that
6 the equipment cannot be donated due to liability issues.
Councilmember Gray: No report.
10 Councilmember Roth: No report.
11
12 Councilmember Stile: No report.
13
14 Councilmember Thuesen: No report.
15
16 Mayor Faust reported on the following
17 a May 18, 2009 meeting with Ramsey County Commissioner Parker. There was discussion
18 on mitigating the cost of the compost contract through grants and consideration of
19 beginning to do some of the City's dispatching through Ramsey County; currently all of
20 the dispatching is done through Hennepin County. There was also discussion on
21 additional lighting and lighting improvements on 37°i Avenue and on Silver Lake water
22 quality improvements.
23 ® May 19, 2009 meeting with Hennepin County Commissioner Stenglein. There was
24 discussion on the Silver Lake Road project. Commissioner Stenglein attended the
25 monthly Chamber meeting with them. He also sent a letter commending the St. Anthony
26 Village community, staff and City Council.
27 a May 20°i - 22"', 2009 attendance at the League of Minnesota Cities Strategic Planning
28 session for the next 12 to 18 months.
29
30 VIII. COMMUNITY FORUM.
31
32 Mayor Faust invited residents to come forward at this time and address the Council on items that
33 are not on the regular agenda.
34
35 Hearing none, Mayor Faust moved forward with the agenda.
36
37 IX. INFORMATION AND ANNOUNCEMEN'T'S.
38
39 Mayor Faust requested that staff post information from the Centerpoint Energy Community Link
40 on the City website, City newsletter and/or Channel 16.
41
42 X. ADJOURNMENT.
43
44 Mayor Faust adjourned the meeting at 8:35 p.m.
45
46
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City Council Regular Meeting; Minutes
May 26, 2009
Page 11
Respectfully submitted,
2
4 Carol Hamer
5 TimeSaver Off Site Secretarial, Inc.
6
7
8 ATTEST:
9
10
11
12
City Clerk
Mayor
11
Faint Anthony Village
DATE: June 9, 2009 Approved:
TO: Mayor and Councilmembors
FROM: License Clerk
ITEM: License and hermits for Approval:
Rental License:
Applicant: Griffin Hillbo
Location: 3515 37t" Ave
Applicant: Cassady Properties
Location; 3500 Coolidge St
Applicant: Yohan Holdings
Location: 4021 Macalaster Dr
Applicant: Thomas Fritz
Location: 3300 Roosevelt Ct
12
U.S. BANK ST, ANTHONY VILLAGE 13
CHECK REGISTER
VENDOR#
PAYEE CHECK#
DATE AMOUNT
8411 DRIVER & VEHICLE SERVICE
9520
5/21/2009
$20.00
8634 DRIVER & VEHICLE SERVICE
9521
5/21/2009
$20.00
9182 SAM'S CLUB
9522
5/21/2009
$57.48
9366 WAL-MART BUSINESS CENTER
9523
5/21/2009
$859.09
8437 DIRECTV
9525
5/28/2009
$31.94
20 AA BATTERY CO
9526
6/10/2009
$45.13
9584 ABLE HOSE & RUBBER, INC.
9527
6/10/2009
$141.38
9486 AIRPORT TAXI & TOWN TAXI
9528
6/10/2009
$111.75
7252 ALBRECHT
9529
6/10/2009
$16.99
9250 AMERICAN MESSAGING
9530
6/10/2009
$199.14
5087 AMERICAN PUBLIC WORKS AS
9531
6/10/2009
$171.25
8794 ARCTIC GLACIER INC.
9532
6/10/2009
$880.66
320 BEISSWENGER'S
9533
6/10/2009
$210.57
4293 BELLBOY CORP.
9534
6/10/2009
$9,213.07
9060 BLAINE LOCK & SAFE INC.
9535
6/10/2009
$333.36
7157 BROCK WHITE COMPANY, LLC
9536
6/10/2009
$31.10
9058 CADBURY SCHWEPPES BOTTLI
9537
6/10/2009
$356.00
4231 CAPITOL BEVERAGE SALES
9538
6/10/2009
$27,518.10
9100 CAT & FIDDLE BEVERAGE
9539
6/10/2009
$309.00
610 CATCO
9540
6/10/2009
$8.12
4065 CENTRAL LOCK & SAFE CO
9541
6/10/2009
$274.10
4080 CHISAGO LAKES DISTRIBUTI
9542
6/10/2009
$1,957.42
9209 CLOSE LANDSCAPE ARCHITEC
9543
6/10/2009
$3,179.74
4095 COCA COLA BOTTLING COMPA
9544
6/10/2009
$876.15
4107 COMPTON'S COMMERCIAL CLN
9545
6/10/2009
$4,236.92
4127 DANIMAL DISTRIBUTING INC
9546
6/10/2009
$576.00
4110 DICKSON ELECTRIC
9547
6/10/2009
$878.00
9595 DOCUMENT DESTRUCTION SER
9548
6/10/2009
$200.00
820 DORSEY & WHITNEY
9549
6/10/2009
$1,534.60
4135 ELECTRO WATCHMAN INC
9550
6/10/2009
$146.97
7394 ESS BROTHERS & SONS INC.
9551
6/10/2009
$242.82
8697 EXTREME BEVERAGE
9552
6/10/2009
$757.50
9395 FACTORY MOTOR PARTS CO
9553
6/10/2009
$13.07
9667 FLAT EARTH BREWING CO
9554
6/10/2009
$71.98
1030 G & K SERVICES INC
9555
6/10/2009
$800.12
1250 GRAINGER
9556
6/10/2009
$104.48
4172 GRAPE BEGINNINGS, INC.
9557
6/10/2009
$2,589.00
4175 GRIGGS COOPER & CO INC
9558
6/10/2009
$12,703.15
1420 HAWKINS, INC
9559
6/10/2009
$5,290.70
8221 HEDBACK, ARENDT, KOHL
9560
6/10/2009
$5,000.00
7066 HENNEPIN TECHNICAL COLLE
9561
6/10/2009
$300.00
9160 HEWLITT PACKARD COMPANY
9562
6/10/2009
$532.50
4207 HOHENSTEIN'S, INC
9563
6/10/2009
$6,311.00
8252 HOME DEPOT CREDIT SERVIC
9564
6/10/2009
$658.47
7358 J.R.'S ADVANCED RECYCLER
9565
6/10/2009
$2,945.00
4125 JJ TAYLOR DISTRIBUTING
9566
6/10/2009
$42,310.83
8349 JOHN'S SOD
9567
6/10/2009
$107.35
4220 JOHNSON BROTHERS LIQUOR
9568
6/10/2009
$19,315.45
7352 KATH FUEL OIL SERVICE
9569
6/10/2009
$1,813.30
9351 LANGUAGE LINE SERVICES
9570
6/10/2009
$24.72
U.S. BANK ST, ANTHONY VILLAGE 14
CHECK REGISTER
VENDOR #
8434
9114
2100
4265
2160
9716
2240
8279
8467
2280
8269
9331
2395
9475
8883
5176
9266
9523
45
9615
4354
9563
4360
8529
9203
8369
9180
9139
9629
9710
4385
9119
9717
3120
9259
7072
4782
8872
PAYEE
LEAGUE OF MINNESOTA CITI
M. AMUNDSON LLP
MACQUEEN EQUIPMENT CO
MARK VII SALES INC
MARSHALL CONCRETE PROD
MERCURY TECHNOLOGIES OF
METROPOLITAN COUNCIL
METROPOLITAN COUNCIL
MIDWAY FORD
MIDWEST ASPHALT CORP
MINNESOTA SHREDDING LLC
MN DEPT OF HEALTH
MTI DISTRIBUTING, INC
NEOPOST LEASING
NEW FRANCE WINE COMPANY
NORTH SUBURBAN COMMUNICA
NORTHERN WATER WORKS SUP
NORTHSTAR INSPECTION SER
OFFICE DEPOT
PAETEC
PAUSTIS & SONS
PETTY CASH - U.S. BANK
PHILLIPS WINE & SPIRITS
POND & LIGHTING DESIGNS,
POSITIVE ID, INC.
POSTMASTER -MPLS BMEU
PROFESSIONAL TURF & RENO
PROPERTY KEY, INC.
PUBLIC SAFETY CENTER, IN
Q'S TREE & OUTDOOR, INC.
QUALITY WINE CO
RECHECK
ROY C., INC.
RUFFRIDGE JOHNSON EQUIP
SPRINT
ST ANTHONY CHAMBER OF CO
ST ANTHONY VILLAGE CENTE
SUCIU/BARB
4780 SURLY BREWING CO
3260 T A SCHIFSKY & SONS
5273 TESSMAN SEED INC.
.0253 TOMBARGE/PJ
7196 TRANSPORTATION SUPPLIES
8824 TRI -COUNTY BEVERAGE, INC
4481 TWIN CITY JANITOR SUPPLY
8336 UNITED ELECTRIC COMPANY
8561 UNITED RENTALS NORTHWEST
9382 VEOLIA ES VASKO SOLID WA
8227 VERIZON WIRELESS
3700 VIKING INDUSTRIAL CENTER
4451 VINOCOPIA
CHECK #
9571
9572
9573
9574
9575
9576
9577
9578
9579
9580
9581
9582
9583
9584
9585
9586
9587
9588
9589
9590
9591
9592
9593
9594
9595
9596
9597
9598
9599
9600
9601
9602
9603
9604
9605
9606
9607
9608
9609
9610
9611
9612
9613
9614
9615
9616
9617
9618
9619
9620
9621
DATE
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
6/10/2009
AMOUNT
$600.00
$2,266.16
$372.06
$33,834.73
$734,57
$200.45
$43,625.85
$1,980.00
$345.56
$178.86
$57.00
$3,662.00
$460.08
$123.29
$292.50
$591.42
$871.65
$7,892.39
$549.51
$172.52
$1,947.55
$121.49
$7,987.29
$7.807.00
$33.44
$1,400.00
$798.75
$50.00
$186.66
$639.00
$21,142.78
$15.00
$507.50
$109.71
$327,92
$220.00
$1.869,58
$177.37
$1,378.00
$347.17
$616.79
$73.89
$266.25
$360.00
$76.36
$12.95
$43.38
$1,098.84
$750.06
$94.35
$805.00
U.S. BANK ST. ANTHONY VILLAGE 15
CHECK REGISTER
VENDOR# PAYEE
8388 W. W. GOETSCH ASSOCIATES
9702 W.D, LARSON COMPANIES LT
4494 WASTE MANAGEMENT - BLAIN
8310 WINE MERCHANTS INC
9364 WIRELESS WORLD
4499 WORLD CLASS WINES, INC.
2680 XCEL ENERGY
9711 Z WINES USA LLC
3820 ZAHL PETROLEUM MAINTENAN
TOTAL
CHECK#
DATE
AMOUNT
9622
6/10/2009
$292.88
9623
6/10/2009
$65.26
9624
6110/2009
$496.20
9625
6/10/2009
$4,233.39
9626
6/10/2009
$63.89
9627
6/10/2009
$1,270.40
9628
6/10/2009
$4,254,82
9629
6/10/2009
$297.50
9630
6/10/2009
$163.42
$317,477.91
OF -1
Es
Report Date:
Meeting Date:
RE42=LFSTEOR COk NOtL CLIS� ILIO
June 9, 2009
June 9, 2009
Agenda Section: III. D.
ITEM DESCRIPTION: Resolution 09-055;, Accepting a Donation of $1,000.00 from
Wal*Mart Corporation for the St. Anthony Police
Department.
MANAGER'S REVIEW:
The St. Anthony Police Department received a donation of
$1000.00 from Wal*Mart Corporation for the St. Anthony
Police Department.
The St. Anthony Police Department will apply the donation
to the Citizen's Academy.
Michael Mornson
City Manager
Attachments:
• Resolution 09-055; .Accepting a Donation of $1,000.00 from Wal*Mart Corporation to
the St. Anthony Police Department.
ZACouncil Meetings\2009\0609200%staffdonation walmart.doc - 1 -
RESOLUTION 09-055
A RESOLUTION ACCEPTING A DONATION FROM WAL*MART
CORPORATION TO THE ST. ANTHONY POLICE DEPARTMENT
WHEREAS, the City of St. Anthony's Police Department program received a donation
from Wal*Mart Corporation in the amount of $1000.00; and
WHEREAS, the City of St. Anthony's Police Department will apply the donation to the
Citizen's Academy.
NOW, THEREFORE, 13E IT RESOLVED, that the City Council of the City of St. Anthony
hereby accepts the donation from Wal*Mart Corporation to the St. Anthony Police
Department.
Adopted this 9th day of une 2009.
Mayor
ATTEST:
City Clerk
Review for Administration:
City Manager
l.:ACouncil Meetings\?.009A06092009�esdonntionwalmurLdoc
17
STAFF REPORT
DATE: May 26, 2009
TO: Mire Mornson, City Manager
FROM: John Ohl, Chief of Pol c
SUBJECT: Hennepin County Mutual Aid t
All Hennepin County communities entered into a mutual aid pact back in 1968. The pact is
simply an agreement to provide mutual aid resources under certain terms and conditions.
This pact was modernized on July 1, 2001, and is again in need of some updated language.
I am requesting that we continue this beneficial relationship with all of the other Hennepin
County communities by signing, and adopting by resolution, the 2009 Hennepin County Chief's
of Police Association Mutual Aid Pact.
JO:vj
29
HENNEPIN COUNTY
CHIEF'S OF POLICE ASSOCIATION
MUTUAL AID PACT
Updated July 2009
TABLE OF CONTENTS
FOREWORD
JOINT AND COOPERATIVE AGREEMENT FOR
USE OF LAW ENFORCEMENT PERSONNEL AND EQUIPMENT 3
I. GENERAL PURPOSE 3
It. DEFINITION OF TERMS 3
III. PARTIES 4
IV. PROCEDURE 4
V. LIABILITY 6
VI, EFFECTIVE DATE 7
VII. WITHDRAWAL AND TERMINATION 7
MUTUAL Ar® PACT
Effective July 11 2009
2'D
The Mutual Aid Committee of the Hennepin County Chiefs of Police Association was tasked
with revising and updating the mutual aid pact among all the police agencies of Hennepin
County. The original pact was created in 1968 with the various agencies joining the pact
throughout the years. Many provisions of the original pact were continued into the new pact.
The Joint and Cooperative. Agreement for Use of Law Enforcement Personnel and
Equipment in Hennepin County ("Joint Powers Agreement") was updated to reflect
accurately the procedures, address current issues and enhance the ability of departments to
share resources with each other. Each agency is responsible for entering and updating
available agency resources on line in the RAPID Database.
The general purpose of the pact is to permit agencies to share law enforcement resources
with other agencies in Hennepin County. The Joint Powers Agreement specifically allows a
requesting party to select the resources that best meets the needs of a given situation. A
requesting party may call upon any other participating party for mutual aid. There is no
requirement to make requests through a particular party. In addition, the Joint Powers
Agreement should not be interpreted as restrictive in providing resources to deal with only
major catastrophic situations. Participating parties can utilize the resources for many
reasons including routine circumstances such as training efforts and back-up patrol service.
This pact provides the flexibility for all agencies to use the resources located among all
participating parties in Hennepin County.
The decision as to when to invoke mutual aid and whether to respond is left to the discretion
of the requesting or responding party. Each agency should acquaint supervisory Personnel
with any internal procedures used for mutual aid. While the Joint Powers Agreement does
not require particular words or actions to initiate mutual aid, agencies should be clear about
whether mutual aid was requested and what type of assistance is being provided.
Hennepin County Chief's of Police Association Mutual Aid Pact
Updated: Match 2009
21
Furthermore, each officer Within a department should have a basic familiarity with mutual aid,
the responsibilities when reporting to another agency and the protections afforded under the
agency's worker's compensation.
Management of a mutual aid situation specifically remains under the control of the requesting
party. The sending party retains direction and control of any Personnel provided. Yet, the
sending party must coordinate with the requesting party the law enforcement assistance
provided.
Time commitments for mutual aid requests: While there is no hard and fast time limit, the
commitment of resources can be taxing on agencies. In addition, in some situations, an
advantage can be gained by ending a mutual aid request and entering into some contractual
assistance. Especially when the law enforcement costs need to be tracked or can be
recovered from other sources.
The Hennepin County Sheriff's Office ("Sheriff') has again volunteered to serve as the
administrative coordinator of the pact. As communities adopt the Joint Powers Agreement,
the appropriate documentation and signature page need to be forwarded to the Sheriff.
The participating parties to this agreement are solely responsible to update their available
resources in the RAPID Database.
The effective date for the new Joint Powers Agreement is July 1st, 2009. This date was
established to allow enough time for agencies to receive the appropriate authority and to
provide some finality between the old pact and the new pact. When a party elects to enter
into the new Joint Powers Agreement, their participation in the former pact will cease on July
1 st, 2009. Some agencies may elect not to participate in this pact; those agencies would be
bound under other mutual aid agreements or state statutes.
Hennepin County Chief's of Police Association Mutual Aid Pact -2-
Updated:
2 -
Updated: March 2009
22
JOINT AND COOPERATIVE AGREEMENT FOR
USE OF LAW ENFORCEMENT PERSONNEL ANIS EQUIPMENT
I. GENERAL PURPOSE
The general purpose of this Joint and Cooperative Agreement for Use of Law
Enforcement Personnel and Equipment ("Agreement') is to provide a means by which
a Party to this Agreement may request and obtain Law Enforcement Assistance from
other Parties when the Party deems such assistance necessary. This Agreement is
made pursuant to Minnesota Statutes, Section 471.59, which authorizes the joint and
cooperative exercise of powers common to the Parties.
II. DEFINITION OF TERMS
For the purposes of this agreement, the terms defined in this section shall have the
meanings:
Subd. 1. "Eligible Party" means a governmental unit that is permitted to become a
Party to this agreement, at its own option. The Eligible Parties are the County of
Hennepin and every governmental unit authorized to exercise police powers within the
County of Hennepin, State of Minnesota.
Subd. 2. "Law Enforcement Assistance" means equipment and Personnel, including
but not limited to, licensed peace officers and non -licensed Personnel.
Subd. 3. "Party" means a governmental unit that elects to participate in this
Agreement.
Subd. 4. "Requesting Official" means a person who is designated by the Requesting
Party to request Law Enforcement Assistance from other Parties.
Subd. 5. "Requesting Party" means a Party that requests Law Enforcement Assistance
from other Parties.
Hennepin County Chief's of Police Association Mutual Aid Pact -3-
Updated.
3 -
Updated. March 2009
23
Subd. 6. "Sending Official" means a person who is designated by a Party to
determine whether and to what extent that Party should provide Law Enforcement
Assistance to a Requesting Party.
Subd. 7. "Sending Party" means a Party that provides Law Enforcement Assistance
to a Requesting Party.
Subd. 8. "Sheriff' means the Hennepin County Sheriff or designee.
Subd. 9. "RAPID" means the resource database available at rapidresource.org.
III. PARTIES
The Parties to this Agreement shall consist of as many Eligible Parties that approve
this Agreement and execute a separate signature page to become Parties. Upon
approval, the executed signature page of this Agreement shall be sent to the Sheriff
along with a certified copy of the documentation evidencing approval.
Approval of this Agreement by a Party shall be evidenced by:
® for a municipality, a resolution adopted by the governing body, or
® for a non -municipality, a resolution adopted by the governing body or a letter
executed by an official with sufficient authority to bind that party which recites the
basis of that authority.
IV. PROCEDURE
Subd. 1. Each Party shall designate, and keep on file with the Sheriff, the name of the
person(s) of that Party who shall be its Requesting Official and Sending Official. A
Party may designate the same person as both the Requesting Official and the
Sending Official. Also, a Party may designate alternate persons to act in the absence
of an official.
Subd. 2. Whenever, in the opinion of a Requesting Official of a Party, there is a need
for Law Enforcement Assistance from other Parties, such Requesting Official may, at
Hennepin County Chief's of Police Association Mutual Aid Pact -4-
Updated:
4 -
Updated: March 2009
24
their discretion, call upon the Sending Official of any other Party to furnish Law
Enforcement Assistance to and within the boundaries of the Requesting Party,
Subd. 3. Upon the receipt of a request for Law Enforcement Assistance from a Party,
the Sending Official may authorize and direct Personnel of the Sending Party to
provide Law Enforcement Assistance to the Requesting Party. Whether the Sending
Party provides such Law Enforcement Assistance to the Requesting Party and, if so,
to what extent such Law Enforcement Assistance is provided shall be determined
solely by the Sending Official (subject to such supervision and direction as may be
applicable within the governmental structure of the Party by which they are employed).
Failure to provide Law Enforcement Assistance will not result in liability to a Party.
Subd. 4. When a Sending Party provides Law Enforcement Assistance under the
terms of this agreement, it may in turn request Law Enforcement Assistance from
other Parties as "back-up" during the time that such Law Enforcement Assistance is
provided.
Subd. 5. Whenever a Sending Party has provided Law Enforcement Assistance to a
Requesting Party, the Sending Official may at any time recall such Law Enforcement
Assistance or any part thereof, if the Sending Official in their best judgment deems
such recall necessary to provide for the best interests of their community. Such action
will not result in liability to any Party.
Subd. 6. The Requesting Party shall be in command of all situations where Law
Enforcement Assistance is requested. The personnel and equipment of the
Responding Party shall be under the direction and control of the Requesting Party
until the Responding Party withdraws assistance.
Subd. 7. A Sending Party shall demand no charges or costs for Law Enforcement
Assistance rendered under this Agreement.
Hennepin County Chiefs of Police Association Mutual Aid Pact -5-
Updated:
5.Updated March 2009
25
V. LIABILITY
Liability for Injury or Damage to Responding Party's Personnel or Equipment
Each party shall be responsible for its own personnel, equipment and for injuries or
death to any such personnel or damage to any such equipment. Responding
personnel shall. be deemed to be performing their regular duties for each respective
Responding Party,
Worker's Compensation: Each party will maintain workers' compensation insurance or
self-insurance coverage, covering its own personnel while they are providing
assistance pursuant to this Agreement. Each party waives the right to sue any other
party for any workers' compensation benefits paid to its own employee or volunteer or
their dependants, even if the injuries were caused wholly or partially by the negligence
of any other party or its officers, employees or volunteers.
Damage to Equipment: Each party shall be responsible for damages to or loss of its
own equipment. Each party waives the right to sue any other party for any damages
to or loss of its equipment, even if the damages or losses were caused wholly or
partially by the negligence of any other party or its officers, employees or volunteers.
Liability for Injury to Third Parties or Property Damage of Third Parties
The Requesting Party agrees to indemnify and defend against any claims brought or
actions filed against a Responding Party or any officers, employees, or volunteers of a
Responding Party for injury or death to any third person or persons or damage to the
property of third persons arising out of the performance and provision of assistance
pursuant to the Agreement. Under no circumstances shall a Requesting Party be
required to pay, on behalf of itself and other parties, any amounts in excess of the
limits of liability established in Minnesota Statutes. For instance, under no
circumstances shall a City or County party be required to pay on behalf of itself or
another party any amounts in excess of the limits on liability established in Minnesota
Statutes Chapter 466 applicable to any one party. The limits of liability for the parties
may not be added together to determine the maximum amount of liability for a party.
Hennepin County Chief's of Police Association Mutual Aid Pact
Updated: March 2009
26
The purpose of creating this duty to defend and indemnify is to simplify the defense of
claims by eliminating conflicts among the parties and to permit liability claims against
the parties from a single occurrence to be defended by a single attorney. Nothing in
this Agreement is intended to constitute a waiver of any immunities and privileges
from liability available under federal law or the laws of Minnesota.
VI. (EFFECTIVE DATE
This Agreement shall become effective and operative beginning July 1st, 2009, 12:01
A.M., local time, for those Eligible Parties that have provided resolutions and executed
documents to the Sheriff by that date. An Eligible Party may join the Agreement after
July 1st, 2009, by providing the necessary documents to the Sheriff.
This Agreement shall continue in force until a Party or this Agreement terminates
under the provisions of Section VII.
Upon the beginning date of this Agreement or any time after the beginning date that
an Eligible Party joins, this Agreement shall supersede, replace and void for the Party
the Joint and Cooperative Agreement for Use of Police Personnel and Equipment,
dated 2001, that provides for mutual aid.
The Sheriff shall maintain a current list of the Parties to this Agreement and, whenever
there is a change, shall notify the designated Sending Officials. The Sheriff shall send
a copy of each Party's executed signature page to all Parties of this Agreement.
VII. WITHDRAWAL AND TERMINATION
A Party may withdraw at any time upon thirty- (30) days' written notice to the Sheriff.
The Sheriff shall thereupon give notice of such withdrawal, and of the effective date
thereof, to all other parties. Parties that have withdrawn may rejoin after executing the
appropriate resolution and document. This Agreement will terminate when the number
of Parties to the Agreement falls below eleven (11).
Hennepin County Chiefs of Police Association Mutual Aid Pact
Updated: March 2009
CITY OF ST. ANTHONY VILLAGE
RESOLUTION 09-056
A RESOLUTION ADOPTING THE JOINT AND COOPERATIVE AGREEMENT
FOR USE OF LAW ENFORCEMENT PERSONNEL AND EQUIPMENT OF
JULY 1, 2009 FOR THE HENNEPIN COUNTY CHIEF'S OF POLICE
ASSOCIATION MUTUAL, AID PACT
WHEREAS, the City of St. Anthony has previously approved and participated in a
mutual aid agreement between the police agencies within Hennepin
County to provide cooperative use of Police Personnel and Equipment;
and
WHEREAS, such agreement was most recently approved by the City Council on May
22, 2001; and
WHEREAS, the participating governmental units have determined that it is advisable
to clarify and update the language of that agreement.
NOW, THEREFORE, BE PT RESOLVED, that the City Council of the City of St.
Anthony, that the Joint and Cooperative Agreement for Use of Law Enforcement
Personnel and. Equipment, ("Agreement") dated July 1, 2009 from the Hennepin County
Chief's of Police Association be approved; that City of St. Anthony is withdrawing from
the previous Hennepin County Mutual Aid Agreement on the effective date in the new
Agreement and that Joluil Ohl, Police Chief is authorized and directed to execute said
Agreement on behalf of the City of St. Anthony as a participating of the Agreement.
Adopted this 911, day of Lune 2009.
AYES_____,,.____ NAYS____,_,ABSENT _ ABSTENTIONS
Mayor
ATTEST:
City Clerk
Review for Administration:
City Manager
L:ACouncil Meel ill gs\2009A06092009�eshcnnepiI) cry cooperaI VC IgreemenLdoc
27
om
Report Date:
Meeting Date:
.P'i ,Q F,ST FOR CoyN'OIL CQMS4DERr'70
June 9, 2009
June 9, 2009
Agenda Section: VI. A.
ITEM DESCRIPTION: Ordinance 2009-004; Text Amendment to Title XV; Section
155 Signs; Allowing Temporary Signs to be Displayed on
Fences in the Recreational Open Space Athletic Outfields
MANAGER'S REVIEW:
The City Council heard the first reading of this ordinance amendment at the May 26, 2009 City
Council meeting. From that meeting the following changes have been made:
• (3) The signs can only be displayed in the confines of Palm Field.
s (5) Limited to a maximum of eight (8) signs will only be allowed on the outfield fence
between the foul poles of Palm Field.
• (6) The Signs can only be displayed from April 1st to July 31st
Also, enclosed is the information from the previous council packet for your review.
In addition, on Tuesday, June 2, 2009, Eric Brever of Foster & Brever submitted a letter to request a
tabling of the proposed amendment until a future date. The City Attorney advised that this is ok
to do but requested that we set a date on when the second reading should occur so it's not just
sitting out there for future councils to attempt to interpret. At motion could be to approve tabling
the second reading until October 30, 2009 or whatever date make the most sense to the council.
C'
�knm�
Michael Morn on
City Manager
Attachments:
• Letter from Foster & Brever requesting tabling the amendment
*Staff Report from May 26th Council Packet.
• Memorandum of Clarification from St. Anthony Baseball Association
• Ordinance 2009-004; Allowing Temporary Signs to be Displayed on Fences in the
Recreational Open Space Athletic Outfields
ZACouncil Meetings1200910609200%staff sign ordinance aMWILI ment.doc
29
u Foster & Brener, Pac Robert J. Poster (612) 436-3290
ATTORNEYs AT TAw Thomas E. Breyer (612) 436-3291
Eric B. Breyer (61,2) 436-.3294
June 2, 2009
Ms. Kim Moore -Sykes
City of St. Anthony Village
3300 Silver lake Road
St. Anthony, MN 55418
Re: Proposed Sign Ordinance Amendment
Dear Ms. Moore -Sykes:
This letter is to request an indefinite extension or delay of consideration for the
proposed sign ordinance amendment on behalf of the St. Anthony Baseball Association and ISD
#282.
Given that other potential funding options for substantial field improvements have
suddenly arisen, as voiced at last week's council meeting, it is our intention to further explore
these potential alternatives before continued advocacy for the proposed amendment. We feel
that, given the tone of the last meeting, we should explore all less -restrictive alternatives first.
Since these potential options have only recently become available, there was no opportunity to
seek such a delay until this point.
We believe that an indefinite tabling of the proposed amendment would therefore be
appropriate while these options are explored and, if these other options prove successful, we
would support withdrawing the proposed amendment. We believe that denying the
amendment outright would be unfair given the leg work and numerous parks commission,
planning commission and city council meetings that we have gone through since late February.
We hope that this matter should come to a resolve this fall, and would anticipate that
the. proposed sign ordinance could be cleared by then.
Do not hesitate to contact me with questions related to this request.
Sincere ,
tl,>l 2,
Eric B. Brever
2812 Anthony Lane South, Suite 200 • St. Anthony, MN 55418
Pax: (612) 788-9879
www.fosterbrever. corn
STAFF REPORT
To: Mayor, City Council Report No.:
Mike Mornson, City Manager
From: Kim Moore -Sykes, Assistant City Manager
Date: May 26, 2009
Subject: Text Amendment to Title XV, Section 155 Signs; Allowing'Pempotaty Signs to be Posted on
Fences in the Recreational Open Space Athletic Outfields (first reading)
Requested Action: First Reading: Consider Proposed Text Amendment to Section 155,
Sign Ordinance; to Allow'femporaty Signs to be Posted on Fences in the
Recreational Open Space athletic outfields.
Date Application Received:
Prot)erty Address:
'Loring District:
60 -Day. Expires:
Waiver Letter Required:
Match 25, 2009
3303 — 33`' Avenue NE
Recteational/Open Space
rn/a
N/A Yes Date Sent; No
Future Action: Council Action, after three (3) readings of the proposed language
amendment to allow temporary signs posted on the outfield fence of Pahn
Field.
Background: Mr. Eric Brever, Esq., representative for the ISD 282 and St:. Anthony Baseball.Association, has
appeared before the Planning Commission in a public hearing requesting that the City's Ordinance be amended
to allow the School District 282 to be able to post temporary commercial signs on the outfield fences in Palin
Field. The Planning Commission gabled the public hearing to May 19, 2009. Mr. Brever also attended the May
19, 2009 Planning Commission meeting.
Staff received a written request dated Marsch 25, 2009 from the Superintendent of Schools, asking that the City
consider amending the language of Title XV, Section 155, Sites (formerly Chapter 14) " ... to allow for the
installation of signs with advertising on the varsity baseball field as a means to generate income for field
improvements" (letter dated Marsch 4, 2009, Rod Thompson, Superintendent: of Schools) .'Phis request would
also require consideration of amending the following Sections:
Section 155.21 GENERAL REQUIREMENTS, (D) Tlacement of Signs, which states that, "No sign, or
attachment to it, may be erected, placed or maintained by any person on rocks, fences, or trees, nor: in such a
marmot as to interfere with any electric fights, power, telephone or telegraph wires, or the supports thereof";
Section 155.22 PROHIBITED SIGNS., (13)(13) Signs Affixed Utility Poles, tnd_Fences. Signs painted,
attached, or in any other manner affixed to trees, rocks, or similar natural surfaces, or attached to utility poles,
bridges, towers, fences or similar public structures; and
staff Pahn field Ord Text Amendment
Section (B)(21) Off -Premises Signs, which are defined as a commercial speech signs which direct the 31
attention of the public to a business, activity conducted, or product sold or offered at a location not on the same
premises where such business sign is located (155.03 DEFINITIONS).
Recommendation: The question is whether or not to amend the Ordinance to allow temporary signs posted
on the athletic field fences in Central Park of a commercial, educational or philanthropic nature. The Planning
Commission considered the following proposed language change:
Subject to the approval of die City Council, and as a conditional use, and educational ornon-
profit institution may post signs displaying commercial, educational or philanthropic messages or:
walls or fences located around sports fields, subject to die followingrninifmmn conditions:
1. Signs must face inward, toward the playing field;
2. Signs shall not be permitted to flash, contain any animation or internal iUunnmation;
J. Signs may not be erected within 250 feet of residential district;
4. Individual signs cannot exceed 60 square feet in surface area;
5. Aggregate sign area cannot exceed 15% of the fence or wall area surrounding the field or
a cumulative of 500 square feet total, whichever is less; and
6. Signs may be displayed for up to six months per calendar year.
The public hearing tabled from.April 21, 2009 was reopened and continued at. the Planning Commission meeting
scheduled on May 19, 2009. The Planning Commission again took testimony frons the representative for the
ISD 282 and asked for comments from the audience. No one stood up to speak for or against the proposed
amendment to the City's Sign Ordinance. The public hearing was closed and a motion was made by
Cominissioner Jensen, seconded by Commissioner Cincoski to recommend approval of the request to amend the
language of the City's Sign Ordinance to allow the positing of temporary sighs on the outfield fences of athletic
fields in Palm Field and the above suggested language. The vote to recommend approval was 5 yea; 1 nay;
Conunissioner Chaput: was absent.
Attachments:
® Letters from Superintendent of Schools: March 4, 2009 and March 25, 2009
o Site Map
o Memorandum of Clarification; Etic Brevet, Esq.
• Ordinance 2009-004; TextAmenchnent to Title XV, Section 155 Signs; Allowing Temporary Signs to be
Posted on Fences in the Recreational Open Space Athletic Outfields.
stallPatin idem Ord Text Amendment
32 -
memorandum of clarification with regard to the: Proposed Ordinance. Amendment
t Anthot&Baseball AssodatizralISD4282
i. introduction,
This moritorandum is to address various concerns voiccd at the April 21, 2009 St. Anthony
Planning Commission meeting by members of thce Commission and Residents. This
memorandum will clarify each provision of the proposed amendment and discuss the St.
Anthgriy Baseball Association's position,411 coordination with ISJI #282.
IL Ordinance, Text.
Subject to the approval of the City Council, and as a conditional use, an educational institution
maypostsigns displaying commercial, educational orphilanthropic messages on walls orfences
located around sports fields, subject to the following minimum conditions.,
1. Signs mustface inward, toward the playingfeld;
2. Signs shall not permitted to.flash or contain any animation;
3. Signs may not be erected within 250 feet of a residential district,-
4.
istrict;4. Individual signs cannot exceed 60 squarefeet in surface area;
5. Aggregate sign area cannot exceed 15% of the fence or wall area surrounding the
field (or a cumulative o(500 square foot totalwhichever is less. • and
6. Signs must be of a temporary nature (Signs ma by e disiolaved for no to six months
per calendar year),
(Underlined text added by voice amendment at 412112009 meeting).
I1h Analysis
a. SuGiect to the approval of the city council, and as a conditionaluse...
This provision provides that any plan for use of the signs contemplated in this process
would be as a Conditional Use,. The Conditional Use process permits the City and the Public the
opportunity to take particular scrutiny as to any specific sign usage.
Because of the ability to examine any particular plan for sign usage under this process, it
is generally acceptable to allow a significant range of options and flexibility under the ordinance
and allow for refinement through the conditional use permit process. Many cities use the
conditional use permit process to enable situations similar to this whore the concepti itself is
generally acceptable but allows the City to maintain control over the practice.
As such, the discussion and allegations that seemed to dominate the April 21, 2009
meeting may have been Beyond the scope of the proposed ordinance. SARA cannot be expected
to have a detailed plan for proposal at this stage, since, as discussed at the March 17, 2009
meeting, without this ordinance amendment, there appears to be no proper avenue for even
bringing such a plan before this body. Therefore, it al5lrears that the proper a 1d annrouriatg
scope is not to discuss the specifies of the t11an; .,arbor, whether the proposed ordinance
amendment is apli oxil ate to enable such a than to be brou rht forth.
33
b. ...an educational institution...
This portion of die Ordinance :Amendment limits any such groups wishing to propose
such conditional use specifically to educational lnstitutiQns, ifas would prevent any
colo ereial entities or other civic organizations fromundertalriog this process,
It may be preferable; in view of tie potential usage of signage at events such as
hillagefest, to expand the class of eligible organizations' to all nonprofits. However, such is at
the discretion of the Planning Conitirission to make such an extension,
c. ...may post sign& displaying commercial, educational or philanthropic
messages,..
This portion limits the use to general, nonpolitical speech, and Should generally
discourage any potential use for controversial issues,
d. —on walls or fences located around sports fields, subject to the following
minimum conditions.,.
This prevents the potential erection of freestanding or unsupported signs and monuments,
and envisions usage by attachment to chain-link or buildings itself that are located on or around a
sports field. In particular, this would restrict usage toward baseball and football facilities and.
potentially tennis courts and hockey rinks.
It is unclear whether or not this would include any park facility such as the pavilion, and
usage of the term "fields" may not include a hockey rink or a tennis court since those areas are
not necessarily "fields".
e. .Signs mustface inward, toward the playing field,..
This would require the signs to be. directed toward the field of play and not at the general
public areas of the parks, While the general design of the parks may allow for the visibility of
some signage from public areas, this ensures that no organization can seek to use the ordinance
as a public "billboard" beyond the scope of the athletic facilities itself.
f Signs shall not be permitted to flash or contain any animation...
This section prevents the use of electronic scroll displays or "videoboards" from being
brought under this ordinance.
It was suggested at the April 21, 2009 meeting that this section be clarified to ensure that
there was no illuminated signs being utilized under this ordinance. The applicants herein agree
with such clarification and would suggest this section be modified to read "Signsshall not be
permitted tofash or contain any animation, or be independently illuminated. "This proposed
34
modification would include both frontlit and backlit signs, but wouldvot exclude signs that
would be visible resulttug from the surrounding lights, such as surrounding the football field
g. ,dens may notate erected within M feet of a residenital d€sNot.. ,
This section is to ensure that any such signs would be erected as far away from.
Residential Districts as possible so as to avoid ally inconvenience or unsigintliness to the homes
and residences in the City.
As discussed at the April 21, 2009 meeting, there were some concerns about the 250 -foot
setback requirement as to how they imparted the baseball field and football held. The baseball
field outfield fence is XXX feet away from the nearest residential district, so that meets this
threshold without a problem. However, the football field fence is XX feet away at its neatest
point (the Southeast corner) to a residential district; at the northernmost point, the fence is only
XX feet away fi-om the residential district. However, on the Western edge fence (the more
desirable from a spectator visibility standpoint), the fence is significantly more than 250 feet
away irom the residential district, as the football facility is at least 250 feet wide.
This limitation (as written) will .likely prevent the use of signage on the tennis court and
hockey rinks in the City as they are within that 250 foot restriction. Given these realities, we
suggest a smaller setback requirement and allow the Conditional Use process to examine the
viability of a particular use. There may be some instances of acceptable signage on these
facilities, yet any unacceptable signage could still be prevented. However, by keeping the 250 -
foot setback, any future propose signage on those facilities would require an ordinance change
similar to the current process.
h. Individual signs cannot exceed 60 square feet in surface area...
This section is to prevent signs from being too large and to exclude the possibility of
"billboard" type signs from ever being proposed.
']'here was concern at the April 21, 2009 meeting regarding a 60 -square foot sign as being
too large of a space. A 60 -square foot sign is equivalent to a 5x12 or a 6x10 foot sign. Noting
that the baseball field fence is 10 feet in height, and the football field fence is 8 feet in height,
such a sign would not necessarily even cover the entire fencel Considering that one of the
proposed uses may be for visibility at either the baseball field or a football field, the sign would
be intended for viewing at a distance of 250-300 feet distant.
According to the United States Sign Council, whose recomrrnendations are used by
numerous states' transportation departments, a sign letter's height should be in a ratio of 1 inch
high per every '10 feet of optimal viewing. Thus, a sign intended to be viewed at a distance of
250-300 feet should have letters approximately 25-30 inches in height. Using a ratio of 4 inches
of height to 3 inches of width (including space around the letters), and assuming a letter height of
only 24 inches, each letter should take up 18 inches of width. That means the word "HUSKIES"
would utilize (adding a space on the front and back) a total of 9 character spaces, with each
35
character having a width of 18 inches, and would yield 153 iuohes--or,19 ladies beyond the
S ize of 5 x 12 sigal
It is our position that the flexibility fbr a .long and Bartow sign should not be restricted by
the ordinance and should instead be regulated through the Conditional Use process. Given the
above example, there may be situations where a 4 x 15 foot sign conveying a horizontal phrase
may be appropriate and desirable, however, limiting such sizes at the ordinance level seems off-
putting
ffputting and unduly burdensome, considering the formalistic process for those situations where it
should lie appropriate. Where a particular plan seeks to use such a large horizontal sign, it can be
considered and discussed by the Commission at that tinge and on the merits of such a plan,
However, given the spaces and distance under, examination, a 5 x 12 foot sign for a horizontal
message is not beyond reasonable --and any particular use would, again, be subject to the
Conditional Use process,
i. Aggregate sign area cannot exceed 15% of the fence or wall area surrounding the
fieldora cumulative o 500 square loot total whichever is less: d,
This section makes the Ordinance Amendment consistent with other sign ordinance
provisions restricting total. signage space to a percentage of the wall area, mid the additional
portion (added verbally at the April 21, 2009 meeting) adds a further limitation to the size of the
signs in question.
This provision would allow ten 50 square foot signs (which, in a 5x10 dimension variety,
would cover 100 feet of horizontal space—or substantially less than 1/3r1 of the entire outfield
horizontal fenceline of baseball field and significantly less than 1/6it` of the total outfield wall
area—and less than 35 yards worth of space along the football field fence).
It is our position that the 500 square feet limitation is a condition best added its part of a
conditional use, as, in some instances, signs may serve to block the visibility of other signs from
public areas. In the case of Irondale High School, community -sponsored signs encircle the entire
football stadium and those block the view of signs on the other end of the field from those
outside the stadium. Failure to leave this option open for a conditional use permit could result in
an inability to even considor this potentially desirable' feature from ever occurring.
j. Signs must be of a temporary nature (Sims may be displaved or up to six months
per calendar veari.
This provision ensures that no erected sign will be permanent or be posted year rotund.
Such a feature will ensure the signs remain temporary in nature and, again, prevent these from
being "billboards".
It is our position that either phrase is appropriate, but we suggest that the latter phrase
may be more precise and "clean" and present a time limit as to the maximum posting of any sign
in a calendar. Again, it should be noted that further limitation as to a time limit could occur as a
part of the Conditional Use process—which could, for example, limit any sign posting to August
through November for purposes of the football field.
36
IV, Funaraisiug
As discussed at tho April 21, 2009 Public Hearing, Schools and Athletic Programs axe
required to be more creative to keep pace with the funding of their distinct programs.
Unfortu aately, St. Anthony is not exempt ftotp. this situation. In order to continue to provide a
reputable youth and high school athletics program available for all children, combined with
ofTering the opportunity for lifelong athletics, SAVHS and the Sports Boosters, in coordination
with orgauizatious such as S A,BA, need to look to the greater community to fundthese endeavors
so as not to unfairly levy taxpayers for these charges. While the individual athletic programs
perform a variety of fundraising from "Gold Cards" to bake sales and car washes, by itself the
budget cuts have continued at a rate faster than the fundraising can keep up with, Tho signage
method has been successful in other towns- hm fact, its nostalgic feel has been a drawing point
to other small towns rural and suburban, given the popularity of "Town Ball .Baseball' —and
could assist St. Anthony to be considered a part of these unparalleled conummities.
Because of the unique circumstances and times we are wider, and because of a lack of
any track record, it would likely riot be fair at this point to require a cap on fundraising. Tobe
sure, it is not likely that a signage program will anytime soon produce sufficient funds to run an
athletics program—and if it did, such would not be, a terrible problem to have. However, it is
anticipated that the Conditional Use process would requite a presentation as to how the funds
would be used for a particular signage program.
Therefore we oppose any cap on finndraising since it is not likely that the signage
program will produce funds in a range that would necessitate such a cap. Furthermore, the desire
here is to enable local businesses to be involved—and given the cost limitations that Local
businesses have in their advertising budgets, a cap would not be, helpful.
V. Conclusion
This Ordinance Amendment would provide sufficient flexibility in allowing signage
commonly found in other communities supporting local athletics, yet forbidden by St. Anthony's
Code, While at the same time ensuring that any signage utilized through the Amendment is
appropriate and respectful considering its circumstances. This Ordinance Amendment is merely
the pathway to allow signage to be; erected, and is notthe, destination itself—it is the doorway
that would eliminate signage that never would be acceptable.
Approval of this Ordinance Amendment will not yield carte blanche for the School
District to start placing commercial signs around its athletic facilities; rather, it will allow only
SABA to present a plan for a signage program for consideration under the Conditional. Use
process through the Planning Cornmission.
Thus, we encourage the adoption and approval of tilos Ordinance Amendment, as we
believe it in the best interest of the Commuuity, and any potential drawbacks are still protected
by the Conditional Use process.
37
Rosped idly Subtnitiod,
Eric B. Hrevex, Er q.
St, Anthony BasobaltAssociarion
Tl Qy Wahl
St, Anthony Villap i-iigh School
CITY OF ST. ANTHONY VILLAGE
ORDINANCE NO. 2009-004
TEXT AMENDMENT TO TITLE XV, SECTION 155 SIGNS; ALLOWING TEMPORARY
SIGNS TO BE POSTED DISPLAYED ON FENCES IN THE RECREATIONAL OPEN
SPACE ATHLETIC OIJTFJELDS
Section 155.29 DISTRICT SCHEDULES
(3) Subject to the approval of the City Council, and as a conditional use, temporary signs
displaying commercial, educational or philanthropic messages on walls or fences located around sports
fields, subject to the .following minimum conditions:
(1) Signs must face inward, toward the playing field; and
(2) Signs shall not be permitted to flash, contain any animation or internal illumination;
and
(3) Signs may net be erected within 2-5feet o€ tresi' a d tr4et the southeast quad of
Central Park baseball field known as Palm Field;the-cenfines-of-P-altn-Fields-as
designated -by -the -Cit y-niap; and
(4) Individual signs cannot exceed 60 square feet in surface areas and total signage not to
exceed 500 square feet; and
(5) Limited to a maximum of eight (8) signs will only be allowed on the outfield fence
between the foul poles of Palm Field; and
(6) Signs may be displayed for-up-to-six-morMi"er-ealendai--y(, • from April I" to July
31st.
These ordinance changes shall be in full force and effect upon passage by the City Council and publication of the
Ordinance or a Sunnnary thereof in the City's official newspaper.
First Reading: May 26, 2009
Second Reading:
Adopted:
Mayor
ATTEST:
City Cleric
City of
Ste Anthony, Minnesota
2008 Audit Review
June 9, 2049
Presenter:
Peggy A. Moeller, CPA
use ,��„y,yy ' � Twlgaa Redeath. Ltd.
Reports Issued
Comprehensive
Annual
Financial
Report
Report on
Internal
Controls
Communication
With Those
Charged with
Governance
', wntadRLO �x�w4-.a
Audit
Management
Letter
State
Legal
Compliance
Report
T—tp . it ds th. Ltd.
39
FAnnual Financial Report
♦ Financial statements are
the responsibility of
management
♦ independent auditor's
report on the fair
presentation of the
financial statements
♦ "Clean opinion" on the
2008 financial statements
IlwnaaHl9 t+wn+� ,� � Twt9• 110dPwtll., Ltd.
State Legal Compliance
Report
♦ Required by Minnesota
Statute §6.65
♦
OSA established a task force
to develop audit guide for
legal compliance
♦ Audit guide covers seven
categories
1) contracting and bidding
2) deposits and investments
3) conflicts of interest
4) public indebtedness
5) claims and disbursement
6) other miscellaneous provisions
7) tax increment financing
♦ No compliance findings
y�,gry �q,g ty pay 4 1\�Twtgs Redpath, Lea.
41
Report on Internal Control
♦ Consideration of internal control as
a basis for designing audit
procedures. No opinion on internal
control.
♦ Significant Deficiency defined as "a
control deficiency that adversely affects the
entity's ability to initiate, authorize, record,
process, or report financial data reliably in
accordance with GAAP, such that there is more
than a remote likelihood that a misstatement of an
entity's financial statements that is more than
inconsequential will not be prevented or detected"
0 Material weakness defined as °a
significant deficiency or combination of significant
deficiencies, that results in more than a remote
likelihood that a material misstatement of the
financial statements will not be prevented or
detected."
u.vewxh�gvanxmx � � Teetp�ee RedPalh. ltd.
Report on Internal Control
!Four deficiencies reported
*The deficiencies are listed
in the Internal Control
Report.
♦ Finance Department is in
the process of reviewing
the findings and taking
corrective actions.
,: Wm[wd 0.g ffvemx
6 Teutpee pedPath. Ltd.
W
2007 Findings
♦ Legal Compliance - cleared in 2008:
— Lack of resolution accepting donations
♦ Internal Control
— Findings repeated In 2008:
Lack of segregation of duties
Oversight of financial statement preparation
Financial statement misstatements
— Findings Cleared in 2008:
Disbursement approval
• Lack of evidence for Journal entry preparation
Capital asset depreciation calculation errors
Implementation of Internal control
Approved access to City assets
29(}5-20088 dingo
IrtmulfmaM
lagil \Irewl SipNu4n1
T'xr Canvlimc. WnYm• Rf 'en Tool
At95 1 ] 4 6
p06 (n.• nmd+N, 1 2 T 9
to q
M71 3 6 B
]DP8 P ) S 4
1
y�tra M.B F, o,y 7 @ T- , N4+4ps4h,. Lod.
Management Letter
General Fund:
— Fund balance increased $2,145
during 2008.
Fsva4bk
Final ([:n4ivoubl.)
e08ed A-1 Nlw
A4vmua 54.613.600 51.673.423 s313
E,pidi— 4.939.300 4.918.478 � 1.822
Nd iMrtsx (dareax}in fuM balsne. (256.Tp0) (154,555) 2145
Tnnsfnaf noMnlbMs 335,0W 725.0W
Tnnvfas w Pta f ds (60.3001 168.1041
N. dung. in emcee) Fvnd Ml— 10 61.145 52145
w..6.xarka M«nrmw 8 M T4 fg— a.dp-h, ud.
43
Management Letter
Fund balance at December 31, 2008
was $1,440,504.
W+W dnte M�eu�my g ! Trrrtge�R+dP�th. ltd.
Management Letter
—An allocation of General Fund
balance at December 31, 2008
is as follows:
Ycar
Iona.[
Inc
(Duro—)
2003
$I, 142,047
1,296,299
2004
1,175,965
$31 R
2005
1,187,719
43,755
2006
1,282,22594,506
2007
1..45x.359
156.174
20W
1,440,549
2,145
W+W dnte M�eu�my g ! Trrrtge�R+dP�th. ltd.
Management Letter
—An allocation of General Fund
balance at December 31, 2008
is as follows:
--dnsatn.mrcw 10 0T tg.. Rudo�h. ltd.
Rcscr od far prepaid items
$51,245
Designated:
Working capital
1,296,299
self invI.1-resent
65,040
U,Plo} mcnl rescn
29,000
Undesignated
Total fund balwco
$1,440.504
--dnsatn.mrcw 10 0T tg.. Rudo�h. ltd.
Management Letter
— The fund balance available at
December 31, 2008 is sufficient
to meet the City's policy for
minimum fund balances as
follows:
2009budget
53,277,400
Lev:
—Water and Sewer Enterprise
Police senqoca to other cites
(994.600)
Net 200`9 budge
-0,282,800
Minimrlm balance
30%
City unwoun uo6ing cep l l fund b.1—
$1,284,840
A.-uu available at 1213M8
51,296 27)
Actual M-1 of b,.*l
34.27%
u. _dRe sa— 11 f T -49x Rlddp*ft UA.
Management Letter
—Water and Sewer Enterprise
Fund:
• Water operations for the past four
years is as follows;
'1
rwAM r+rte^�
S'a9AM
T6hAii6
AWAJO
r9-'4+a4a
iWAM
SUOA40 �Aw �
u9aAai
saooAM
uwAM
ilA0A0a
a1bAM
i1MfW
1VUM
S
rwAM
41cAm
b!0.M0
-
1fr4.0P0
Nr0.000
{!MAID
4+M,MD
sa!o.ao
sxo.Mo
s:�lvno
9_YVAM
41!OAM
11M.900
f90A60
i
— —
—
ba' _fAa
• The city increased water rates
effective January 1, 2006 and 2007.
i
Ilisbaref lnB awmranr 12 1 r.wg.a p•do•sn, ua.
45
Management Letter
—
Liquor Fund:
• 2008 net income before transfers
is $400,422.
• An analysis of 2008 activity is as
follows:
W," ,�FnlaFev 1000
I NrwM PaPm,— � P¢,m
Opma�eg,nmuca ,S.S]&Tat IOp O% il,lig9i3 IWP.i !l,359,T31 3000!i
Cbp Mpel, wdl T,i1x906 1 xA331 1p Ta a.IN.sle ]6 rh
Giro, maryn 14:Fi 161Salk 1,ail,113 UY4
[FMryeruyrapvxn 119.lai 1% 7 .— 16aV1 5,2N,110 16 N:
ltv, rce,re Oaa a9Pl�liee+ Sxl.(M IT,9!i 1oow
--26
abtll 6Y,F
Nx JdNry¢nmxa
10 I'D zoxul n1.a9s3 c9Vi1. �ti ,_„ soa•..�
Lsme Mu< ,x�T533 �bn ,lexvn �� 6r+
u«�.9ralxa rx,m.lar 14 rw,®.. rtsalz.eN, ua.
Management Letter
— Water and Sewer Enterprise
Fund:
• Sewer operations for the past four
years is as -follows:
9199L09 ,e.PmF
,IP/F99
F There was no change to sewer rates
in 2006, 2007 or 2008.
F'�FroaNAe Ferin,.wi 13 � Te�eyra %.ap.eN, l,d.
Management Letter
—
Liquor Fund:
• 2008 net income before transfers
is $400,422.
• An analysis of 2008 activity is as
follows:
W," ,�FnlaFev 1000
I NrwM PaPm,— � P¢,m
Opma�eg,nmuca ,S.S]&Tat IOp O% il,lig9i3 IWP.i !l,359,T31 3000!i
Cbp Mpel, wdl T,i1x906 1 xA331 1p Ta a.IN.sle ]6 rh
Giro, maryn 14:Fi 161Salk 1,ail,113 UY4
[FMryeruyrapvxn 119.lai 1% 7 .— 16aV1 5,2N,110 16 N:
ltv, rce,re Oaa a9Pl�liee+ Sxl.(M IT,9!i 1oow
--26
abtll 6Y,F
Nx JdNry¢nmxa
10 I'D zoxul n1.a9s3 c9Vi1. �ti ,_„ soa•..�
Lsme Mu< ,x�T533 �bn ,lexvn �� 6r+
u«�.9ralxa rx,m.lar 14 rw,®.. rtsalz.eN, ua.
H-1-
gement Letter
—.Liquor Fund:
• Operating Expenses
— Operating expenses for the past five
years have been as follows:
r
u«�e.rrrlRe s9.mwmsl 15 r T9,utga� R�tlwcT, I.M.
Management Letter
♦ HRA
— Total HRA Fund balance is
$1,983,637.
The fund balance in the various
accounts are as follows at
December 31, 2008:
FuM
Percept
or mos
Year
A1N i
City
Sute Avg.
2004
367$419
IT.S%
17.945
2905
854,207
16."1
17.9%
2906
929,338
14.955
1&
2007
985,377
15.9!
1B.6%
2009
1,049,110
14.5%
Wt A.eH.W
r
u«�e.rrrlRe s9.mwmsl 15 r T9,utga� R�tlwcT, I.M.
Management Letter
♦ HRA
— Total HRA Fund balance is
$1,983,637.
The fund balance in the various
accounts are as follows at
December 31, 2008:
1
aatl w.R uaunxovll 16 1 TwSs9.0 R._- Ltd.
FuM
,Wd (D,W)
CAFT1
CAM
YUH
11,31,08
Swemeu
EW.Ik
G_,W HRA(.PMJ_+ ,NM)
$13,038
8lsleme,. 12
D,W S Mn:
I91KAAp M (Cub Fuads.)
615.509
EYl L I
M, F.aeilBice Rere—B-d,
aa7,680
E ibitI
11F Revenue liw,ds 2006
Ev 'L1
TIFR HuMs2007
1101
EAAhI
T.A HRAI bl S—ix
1.063,179
Sweme.,11
II RA Pro)n :
CTWRr F3 Ke TIP
(78191
ES ibit3
Apu (WA -Sl.) TIF
871,453
Exeibit3
IIRA 04e PMje<4
3&616
E i6n3
Tdd I I RA Froje�tl.
907.400
5lmamenlI
Tote111RA
$1,983,617
1
aatl w.R uaunxovll 16 1 TwSs9.0 R._- Ltd.
47
Communication with Those
Charged with Governance
♦ Required communications:
- Audit firm responsibilities under US audit
standards
- Planned scope and timing of audit
- Significant audit results
- Difficulties encountered in performing the
audit
- Corrected and uncorrected
misstatements
- Disagreements with management
-- Management representations
- Consultations with other auditors
- Other audit findings or issues
4•npwdKB YkwnMwM 17 �TwtWRWPL1Ihr Ltd.
Communication with Those
Charged with Governance
— Other Matters
• Certificate of Excellence in Financial
Reporting received for 2007 CAFR
• City will be implementing GASB
Statement No. 45, Accounting and
Financia! Reporting by Employers
for Post Employment Benefits Other
Than Pensions, during 2009.
yyypyd�LL ra�my ,�� � Twtp•• RW path, kRd.
AL
W
AM
& Assxlares, Inc. Infrastructure ® Engineering ® Planning a Construction
June 3, 2009
The Honorable Mayor, City Council and Staff
c/o Michael Mornson
City of St. Anthony Village
3301 Silver Lake Road NE
Minneapolis, MN 55418-1603
Re: Resolution 09-057
2010 Street and Utility Improvement Project
St. Anthony Village, MN
WSB Project No. 1626-46
Dear Honorable Mayor, City Council, and Staff:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 554
iei: 763 5414000
Fax: 763 541-1700
Attached for your consideration is a resolution ordering the preparation of the 2010 Street and Utility
Improvement Project Feasibility Report. The project consists of street and utility reconstruction in
cooperation with the Cities of New Brighton and Roseville.
This project proposes to improve:
I . Street and Utility Reconstruction
® Silver Lane from Silver Lake Road to New Brighton with participation from New Brighton
2. Bituminous Mill and Overlay
Old Highway 8 from Highway 88 to 33`d Avenue NE
® Highcrest Road from 33" I Avenue NE to 37°i Avenue NE with participation from Roseville
3. Sidewalk and Street Lighting Improvements
Silver Lane from Stinson Boulevard to Oakwood Drive in New Brighton
Maps showing the proposed street improvements in 2010 are attached, along with a proposed
schedule for your consideration.
If you have any questions, I will be present at the June 9, 2009 Council Meeting to discuss those with
you or please call me at 763-287-7182.
Sincerely,
WSB & Assoclotes,Trac�
Todd E. Idubmer, PE
City Engineer
Attachments
Minneapolis f1 Si. Cloud
L=qual 1')1)1)01 CLQIIy I:drnployer
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52
PROPOSED 2010 STREET AND UTILITY RECONSTRUCTION
PROJECT SCHEDULE
Task
Proposed
Completion Date
1.
Order Feasibility Report......................................................................................
June 9, 2009
2.
Accept Feasibility Report and order plans and specifications .............................
August 2009
3.
Hold neighborhood meeting..........................................................................
September 2009
4.
Approve plans and specifications, and order ......................................................October
2009
Advertisement for Bids
5.
Receive bids, compute assessments................................................................
December 2009
6.
Approve three resolutions on improvement hearing and ...................................
January 2010
Special assessments
7.
flold second public information meeting..........................................................
February 2010
8.
Hold public hearing for project and assessments, award bid, and ....................
February 2010
call for bond sales
9.
Award sale of bonds..............................................................................................
March 2010
10.
Begin construction...................................................................................................
May 2010
11.
Substantial completion of construction..........................................................
September 2010
12.
Certify assessments to county auditor..................................................................
August 2010
13.
Final completion of construction.............................................................................
June 2011
CITY OF ST. ANTHONY
RESOLUTION 09-057
A RESOLUTION ORDERING PREPARATION OF FEASIBILITY
REPORT FOR 2010 STREET AND UTILITY IMPROVEMENTS
WHEREAS, the following improvements are proposed:
1. Street and Utility Reconstruction
■ Silver Lane from Silver Lake Road to Oakwood Drive in New Brighton
2. Bituminous Mill and Overlay
■ Old Highway 8 from Highway 88 to 33`d Avenue NE
■ Higherest Road from 33" d Avenue NE to 37`x' Avenue NE
3.. Sidewalk and Street Lighting Improvements
■ Silver Lane from Stinson Boulevard to Oakwood Drive in New Brighton
WHEREAS, a portion of the cost of the improvements are to be assessed to the benefited
properties, pursuant to Minnesota Statutes Chapter 429.
NOW, THEREFORE, BE IT RESOLVED, of the City Council of the City of St. Anthony:
That the proposed improvement be referred to WSB & Associates, Inc. for study and that they
are instructed to report to the Council with all convenient speed advising the "Council in a
preliminary way as to whether the proposed improvement is necessary, cost-effective, and
feasible and as to whether it should best be made as proposed or in connection with some other
improvement, and the estimated cost of the improvement as recommended.
Adopted this 9°i day of June , 2009.
ATTEST:_
City Clerk
Reviewed for administration:
Mayor
City Manager
(V :onesunt ... ..II—.LS'p.T,I—,ba"n.I Id, 1OK1>1R"21), Of", 1, I{d,
53
MEMORANDUM
DATE: June 3, 2009
TO: Mayor and Councilmembers
FROM: Mike Morrison, City Manager
Roger Larson, Finance Director
ITEM: MARKET VALUE CREDIT/2009 BUDGET CUTS
To help balance the State of Minnesota's budget deficit, the Governor's proposal
includes cutting Local Government Aid and Market Value Credit to Minnesota Cities
by 5.05%. If approved by the Legislature, the impact to St. Anthony would be a loss in
Market Value Credit of $133,200 (the City has not received LGA since 2002).
Anticipating the loss in Market Value Credit, the City Council directed Staff to
examine their budgets and provide input on how to remove $13 5,000 from the budget.
At the February 4th work session, Staff presented the removal of the Sewer Jetter from
the Capital Equipment Budget ($150,000). Council expressed concern that it was not
fair or prudent to penalize only the Public Works Department and wanted Staff to look
at all areas of the budget.
At the March 31St work session, Staff presented four options to the City Council:
Option 41 - Cut the Capital Equipment Budget by $135,000
Option 92 - Cut the General Operating Budget by $135,000
Option #3 - Increase Taxes/Liquor Revenues by $135,000
Option #4 - Combination of Options #1, #2 and #3
At that meeting, the City Council directed Staff to have the cuts affect all Departments
and could come from a combination of reductions to the General Operating and Capital
Equipment Budgets. Their direction included goals to maintain the current level of
service, continue to improve the efficiency of operations and the need to define the
risks associated with the cuts.
At the May 4th work session, Staff presented its recommendations which included
reducing the General Operating Expenditures by $52,700 and eliminate or defer
Capital Equipment purchases by $82,300.
A summary of the adjustments is as follows:
1) General Government
2) Police
3) Fire
4) Public Works
Total
General
Capital
Operating Budget
Equipment
$15,300
$18,300
$11,000
$30,000
$ 7,100
$27,000
$19,300
$ 7,000
$52,700
$82,300
54
At the June 1St work session, the City Council discussed the impact of the budget cuts 55
and the deferment of capital equipment purchases. The adjustments to the budget
include reductions or deferments to:
• Sister City Participation
• Communications
• Code Enforcement
• Training/Education of Employees
• Travel/Conference (League of MN Cities/1CMA)
• Part -Time Summer Help
• Reductions in Legal Services Budget
• Eliminate or Defer Capital Equipment Purchases
The attached materials represent a summary of the cuts and deferrals made by all
Departments.
Recommendation:
Staff is recommending approval of Resolution 409-058 reducing the 2009 General
Operating Budget by $52,700 and the Capital Equipment Budget by $82,300. The
"Revised" 2004 General Operating Budget now totals $5,224,700 and the "Revised"
2009 Capital. Equipment Budget now totals $317,700.
AR
2009 Budget Cuts
06/01/08
Amon
Total
City Council
Reduce Minute Taker Budget
101-40100-321
$1,000.00
League of MN Cities - Conference
101-40100-341
$1,500.00
$2,500.00
Public Relations
Reduce Sister City Budget
101-40150-341
$1,200.00
$1,200.00
General Management
City Manager's - ICMA Conference
101-40200-341
$1,500.00
$1,500.00
Elections
Reduce Printing Costs
101-40400-334
$400.00
Reduce Administration Costs
101-40400-337
$200.00
$800.00
Finance
Defer Office Equipment
101-40510-224
$500.00
Reduce General Supplies Budget
101-40510-226
$500.00
Discontinue Certificate of Excellence
101-40510-321
$1,000.00
$2,000.00
Assessing
Reduce Assessing Budget
101-40530-320
$2,500.00
$2,500.00
Legal
Reduce Consultant/Legal Budget
101-40600-320
$5,000.00
$5,000.00
Emergency Management
Defer Printing & Publishing Costs
101-41000-334
$300.00
Reduce Training/Conferences
101-41000.341
$1,000.00
$1,300.00
Police
Overtime - Regular
101-41100-111
$1,000.00
Reduce Overtime - Court Budget
101-41100-117
$1,000.00
Reduce Communications Budget
101-41100-331
$7,000.00
Reduce Training/School Budget
101-41100-341
$1,000.00
$10,000.00
Fire
Reduce Code Enforcement Costs
101-41200-116
$2,000.00
Defer Ventilation Equipment
101-40510-224
$800.00
Reduce Fire Prevention Supplies
101-41200-225
$500.00
Reduce Consultant Fees/Testing
101-41200-320
$2,000.00
Reduct Other Services Budget
101-41200-321
$500.00
$5,800.00
Animal Control
Reduce Services Budget
101-41900-320
$1,000.00
$1,000.00
Public Works
Delayed Hiring - PIW Superintendent
101-42000.110
$7,300.00
Reduce Seasonal Help - PIT
101-42000-112
$8,800.00
Reduce Repl@cemenUStreet Signs
101-42000.224
$1,200.00
$17,300.00
Tree & Weed Care
Reduce General Supplies Budget
101-43100-226
$500.00
$500.00
Parks
Reduce General Supplies Budget
101.45500-226
$1,500.00
$1,500.00
$52,700.00
Capital Equipment:
Police
$30,000,00
Fire
$27,000.00
P1W Equipment
$7,000.00
FinancelAdministration
$18,300.00
$82300.00
Total General Fund/Capital Equipment
F $135,000.00
57
GENERALFUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
General Operating Budget
REVISED
CUTS
REVENUES
2007
2008
2009
2009
2009
ACTUAL
ACTUAL
BUDGET
BUDGET
BUDGET
Property Tax - Levy
$2,485,283
$2,612,962
$2,946,611
$2,946,611
$0
Penalties, Interest, Tax Forfeitures
$19,973
$5,095
$3,000
$3,000
$0
PERA - Rate Increase Levy
$7,500
$7,500
$7,500
$7,500
$0
Licenses
$40,341
$41,736
$42,100
$42,100
$0
Permits
$173,391
$206,082
$190,400
$190,400
$0
DarelSchocl District #282 Levy
$14,795
$14,800
$14,500
$14,500
$0
Fire Relief Association - 2% InsurancelPension
$45,604
$40,177
$52,500
$52,500
$0
Intergovernmental Revenue
$368,743
$287,672
$221,400
$221,400
$0
Loss in Market Value Credit
$0
$0
$0
($135,000)
($135,000)
Contract Revenue (LauderdaWFalcon Heights)
$1,039,000
$1,096,200
$1,156,500
$1,156,500
$0
Charges for Service (Fines)
$129,264
$114,052
$107,000
$107,000
$0
Miscellaneous Revenues
$236,685
$173,330
$155,389.
- $155,389
$0
Transfers from Other Funds
$340,500
$352,500
5356,600
$438,900
$82,300
Other Revenue (Grants, Donations & Misc. Services)
$26,217
$46.808
25 000
$25,000
Ho
GENERAL FUND TOTAL REVENUES
$4,927,296
$4,998,924
$5.277.400
- $6,224,700
(52 700
General Operating Budget
REVISED
CUTS
EXPENDITURES
2007
2008
2009
2009
2009
ACTUAL
ACTUAL
BUDGET
BUDGET
BUDGET
Mayor l City Council
$52,617
$59,729
$61,300
$58,800
$2,500
Publiclintergovernmental Relations
$24,070
$24,504
$27,500
$26,300
$1,200
Cable Franchise
$32,857
$34,915
$28,000
$28,000
General Management
$101,231
$105,171
$101,500
$100,000
$1,500
Elections
$22,101
$32,789
$33,300
$32,700
$600
Finance, Insurance I Accounting
$252,841
$271,758
5282,400
$280„400
$2,000
Assessing
$41,330
$40,734
$51,900
$49,400
$2,500
Legal
$73,841
$68,975
$90,000
$85,000
$5,000
Engineering, Planning l Zoning
$3,792
$3,722
$5,200
$5,200
City Buildings
$154,436
$180,816
$181,600
$181,600
Emergency Management
$52,875
$56,752
$56,900
$55,600
$1,300
Police Protection
$1,257,414
$1,347,533
$1,451,800
$1,441,800
$10,000
LauderdalelFalcon Heights Contracts
$916,904
$936,421
$994,600
$994,600
Maintenance & Repair (Police Vehicles)
$0
$83,546
$72,600
$72,600
Dare Education
$14,204
$12,935
$14,500
$14,500
Fire Protection
$653,586
$702,265
$748,000
$742,200
$5,800
Maintenance Repair (Fire Vehicles)
$0
$25,889
$25,400
$25,400
Fire Relief - 2% Insurance/Pension
$45,604
$40,177
$52,500
$52,500
Inspections, BuildinglPluinbinglHeatingtHealth
$106,444
$113,912
$94,800
$94,800
Animal Control
$1,976
$1,525
$4,800
$3,800
$1,000
Public Works
$481,241
$469,138
$522,700
$505,400
$17,300
Public Works, Maintenance, Repair & Equipment
$162,746
$81,327
$69,300
$69,300
Tree and Weed Care
$31,524
$34,126
$37,100
$36,600
$500
Parks
$171,166
$147,825
$187,500
$1661000
$1,500
Community ServiceslRecycling Transfer
$52,176
$52,176
$57,200
$57,200
DUI - Afcohol Compliance (Citizens Academy)
$23,542
$20,556
$0
$0
Other Expenditures$40,645$47,664$25,000
2 00
$-0
GENERAL FUND TOTAL EXPENDITURES$4,771,163$4,990.78
0
$5 277.4p0
$5.224.700
5$ 2.700
FUND BALANCE AT END OF YEAR
$1,438,359
$1,440,503
$1,440,503
$1,440,503
$4,771,900
$4,998,600
Budget
$4,927,296
$4,998,924
Revenue
$4,7711,1163
4 996 780
Expenditures
$166,133
$2,144
58
M* Oul "MOMIUMA9 MOM
Capital Equipment Authorized Remaining Expenditures
Original Allocation................................................................$400,000
2009 Cuts 82,300
Revised 2009 Budget $317,700
Capital Equipment Reductions:
Police:
ChmNet Computer Upgrades........................................................................................$5,000
MP5's - Firearms...........................................................................................................$2,000
OfficeFurniture...............................................................................................................
$5,000
Opticoms........................................................................................................................
$3,000
MDC's..........................................................................................................................
$15,000
TotalPolice.............................................................................$30,000
Fire:
ThermalImager...........................................................................................................
$18,000
TurnoutGear..............................................................................................................$
5,000
Computers/Printers.....................................................................................................$
2,000
Radio's...........................................................................................--...........................
2,000
TotalFire.....................................................................$27,000
Public Works - Eouipment:
Office Furniture (GIS/Public Works Building)..........................................................
. 7 0
00
Total Public Works ........................................................$7,000
Finance/Administration:
Ethernet/ASC 400 Upgrades.........................................................................................$
3,300
Cisco Ethernet Switch/Transeeiver & Wireless Upgrades .............................................$
7,000
Miscellaneous — Network & Computer Upgrades..........................................................
$ 3,000
City Council & A/V Improvements...................................................................................
6,000
Total Finance/Administration....................................$18,300
Total Expenditures..................................................................$82,300
9E
Capital Equipment Revenues:
Revenue Sources
LiquorOperations Profits...................................................................................................... $117,700
MSARevolving Funds........................................................................................................... $ 90,000
Water Filtration Interest Earnings......................................................................................... $ 50,000
Fund Batance/Reallocation of Trade/Sale of Existing Equipment ........................................ s.60,000
TotalRevenues..................................................................... $317,700
Capital Equipment Expenditures:
Police
ThreeSquad Cars....................................................................................................... $ 78,000
TearDown & Build New Squads................................................................................. $ 8,000
Equipment Replacement/Squad Cars ........................................... .:............ ........ ...... 5,00
Fire: Total Police............................................................................ $ 91,000
TurnoutGear.............................................................................................................. $ 5,000
Pagers........................................................................................................................-$__3200
TotalFire...................................................................... $ 8,200
Public Works :-Equipment:
PortableHoist.......................................................................................................... $ 35,000
UtilityJetterNac Truck............................................................................................. $150,000
Park Playground Equipment..................................................................................... $ 20,000
Refurbish Ball Fields/Maintenance........................................................................... 5.00
Total Public Works .................................................. $210,000
Finance/Administration:
File Server & Software Upgrades for Network (Roseville) ........................................... 8,500
Total Finance/Administration.................................... $ 8,500
Total Expenditures............................................................... $317,700
`Note - Liquor Capital Improvements are funded by profits from St. Anthony's Off -Sale Liquor Stores.
City of St. Anthony
2009 Budget Adjustments
LGA/Markealue Credit
. Local Government Aid/Market Value Credit
. State Balances its Budget Deficit by
Cutting LGA and MVC to Cities.
. 2002 was the Last Year St. Anthony
Received LGA.
Market Value Cre
. Form of Property Tax Relief
. Taxpayers Receive a Credit on Their
Property Tax Bills (Homestead Credit).
• Maximum Credit of $304.00
Property Valued at $76,000
Credit Goes Down for Values
Over $76,000
Credit No Longer Exists at $413,778
■ State Makes MVC Payment to Cities
a of Market Value Credit
• State Maintains MVC Credit on the
Property Tax Bills.
• State Cuts Payment to Cities.
2008:
• December State Cuts 2nd Half Payment.
. St. Anthony Loss in Revenue Totals
$67,000.
■ 2009:
. Governors Proposal
. St. Anthony Losses $133,200.
Work Sessions with City
Council and Staff
• Staff and City Council Met to
Discuss the Loss of Market
Value Credit.
■February 4, 2009
■March 31, 2009
■May 4, 2009
■3une 1, 2009
Balancing the 200
Operating Budget
Goals
. Reduce General Operating & Capital
Equipment Expenditures by $135,000.
Maintain the Current Level of Service.
. Continue to Improve the Efficiency of
Operations.
. Define the "Risks" Associated
with the Cuts.
I'Rff Recommendations
for Balancing the Budget
. General Operating Budget
Reduce Expenditures by $ 52,700
■ Capital Equipment Budget
Reduce Expenditures by $82,300
Total $135,000
ral Government Budget
Reductions = $15,300
■ City Council = $2,500
Reduce Minute Taker Budget $1,000
League of MN Cities Conference $1,500
■ Public Relations = $1,200
Reduce Sister City Budget $1,200
■ General Management = $1,500
City Managers ICMA Conference $1,500
■ Elections = $600
Reduce Printing Costs $ 400
Reduce Administration Costs $ 200
General Governmen
Reductions
. Finance = $2,000
Defer Purchase of Office Equipment $ 500
Reduce General Supplies Budget $ 500
Discontinue Certificate of Excellence $1,000
. Assessing = $2,500
Reduce Assessing Budget $7,500
. Legal = $5,000
Reduce Legal Budget $5,000
Capital Equipment
administration/Finance
Deferrals/Reductions - $18,300
■
Administration/ Finance
Defer AS 400 Upgrades $ 3,300
Defer Ethernet/Wireless Upgrades $ 7,000
Defer Network/ Computer Upgrade $ 3,000
Eliminate AV Improvements $ 5,000
$18,300
Public Safety - Police
Deductions $11,000
■ Police = $10,000
Reduce Overtime $1,000
Reduce Court Overtime Budget $1,000
Reduce Communications Budget $7,000
Reduce Training/School Budget $1,000
■ Animal Control = $1,000
Reduce Costs for Services Budget $1,000
J CapitaWquiprnent - Police
Deferrals/Reductions $30,000
■ Police Department
Defer CrimNet Computer Upgrades $ 5,000
Defer Office Furniture $ 51000
Defer Replacement of Opticoms $ 3,000
Defer Mobile Computers Squad Cars $15,000
Eliminate Firearms (MP -5's) 2,000
$30,000
Public Safety - Fire
Reductions $7,'100
• Emergency Management = $1,300
Defer Printing & Publishing Costs
$ 300
Reduce Training/ Conferences
$1,000
. Fire = $5,800
Reduce Code Enforcement Costs
$2,000
Defer Ventilation Equipment
$ 800
Reduce Fire Prevention Supplies
$ 500
Reduce Consultant Fees/Testing
$2,000
Reduce Other Services Budget
$ 500
Ca "ital Equipment — Fire
'Deferrals/Reductions $27,0
. Fire Deaartment
Defer Thermal Imager $18,000
Defer Turnout Gear/ Firefighters $ 51000
Defer Computers/ Printers $ 21000
Eliminate Replacement/ Radio's 2 000
$27,000
Public Warks
Reductions $19,300
■ Public Works Division = $17,300
Delayed Hiring P/W Superintendent $7,300
Reduce Part -Time Seasonal Help $8,800
Reduce Replacement of Street Signs $1,200
■ Tree & Weed Care Division = $500
. Reduce General Supplies Budget $ 500
• Parks Division = $1,500
Reduce General Supplies Budget $1,500
Capital Equipment P/W
Deferrals $7,000
■ Pubiic Works
. Defer Office Furniture/GTS Upgrades $7,000
General Operating Cuts
. Total General Operating Cuts
. General Government $15,300
• Police $11,000
• Fire $ 7,100
. Public Works $19,300
Capital Equipment
' eferrals/Reductions
■ Total Capital Equipment
■ General Government $18,300
■ Police $30,000
. Fire $27,000
■ Public Works 7,000
Recap of 2009 Budget C
2009 Budget Adjustments
Governor's Proposed Cut
n Market Value Credit
CITY OF ST ANTHONY
RESOLUTION No. 09-058
A RESOLUTION SETTING THE CITY OF ST. ANTHONY
2009 "REVISED" BUDGET AND AUT'I-IORMON OF THF LIQUOR FUND TRANSIT R
WHEREAS, State Law and Government Accounting Standards requires the City Council of the City of St.
Anthony to approve any changes to its Operating Budgets; and
WHEREAS, in 2009, it is anticipated the State of Minnesota will reduce the City's Market Value Credit by
$133,200; and
WHEREAS, the City Council directed Staff to balance the reduction by cutting or deferring the General
Operating and Capital Equipment expenditures by $135,000; and
WI-ILRl:AS, the City Council and Staff discussed key issues and budgeting revisions at their February 4th,
March 31 ", May 0' and June 1 st, 2009, work sessions;
WHEREAS, the information needed for the City Council to determine the "Revised 2009 General Operating
and Capital Equipment Budgets" has been completed;
NOW, THEREFORE, BF, IT RESOLVED that:
1) The Original 2009 General Operating Budget totaled $5,277,400.
2) The Original 2009 General Operating Expenditure Budget is reduced by $52,700
3) The Original 2009 Liquor Transfer of $200,000 to the General fund is increased by $82,300
4) The "Revised 2009 General Operating Budget" now totals $5,224,700.
(See Attached Detail)
13E IT FURTHER RESOLVED that:
1) The Original 2009 Capital Equipment Budget totaled $400,000.
2) The Original 2009 Capital Equipment Budget is hereby reduced by $82,300.
3) The Original 2009 Liquor Transfer of $200,000 to the Capital Equipment Fund
is reduced by $82,300.
4) The "Revised 2009 Capital Operating Budget" now totals $317,700.
(See Attached Detail)
Adopted this 9th day of June, 2009
ATTTST:
City Clerk
Review for Administration:
Mayor
City Manager
70
71
MEMORANDUM
DATE: June 9, 2009
TO: Mayor, Councilmember
FROM: Mike Mornson, City Manager
Jay Hartman, Public Works Director
RE: Staff Report on Snow Plowing Parking Restrictions
During the calendar year 2008, the City Council decided to amend the current Snow Plowing
Ordinance for the City of St. Anthony. The change was made and had a sunset date of July 1, 2009.
The primary goal of this change was to give residents more flexibility on when they could park on
the roadway during the plowing season. To date for the 200812009 Snow Plowing season, 28
citations were issued by the Police Department.
Throughout the 2008/2009 plowing season, the Public Works Department responded to a total of 11
full plowing events. The average number of vehicles in the street to plow around was 15 per
plowing event.
In the event that the Public Works Department has to "Return Plow" in the areas where vehicles
were parked, the cost breakdown is as follows:
Straight Time: 1 truck and operator $80/hour
Overtime Rate: 1 truck and operator $120/hour
The "Return Plow" Average 1 hour per snow plowing event
During the 2008/2009 plowing season, Public Works incurred 6 addition hours of plowing at
overtime rate. The remaining 5 hours were completed during regular hours.
The 2 options for consideration are as follows:
1. Go back to the original ordinance regarding Snow Plowing & Parking Restriction
on November 1 through April 1.
2. Proceed with the current ordinance.
CITY OF ST. ANTIMONY VILLAGE
ORDINANCE 08-005
CHAPTER 9. TRAFFIC AND VEHICLE REGULATIONS
Section 900 - GENERAL REGULATIONS
920.07 Parking During Suow Removal.
Subd. 1. No person shall park a vehicle on any city street for period of 48 hours, commencing
immediately after two (2) inches or more of continuous snowfall, or until snow removal has
been completed curb to curb. This ordinance will sunset on July 1, 2009.
This ordinance change shall be in full force and effect upon passage by the City Council and
publication of the Ordinance or a Summary thereof in the City's official newspaper.
First Reading: April 22, 2008
Second Reading: May 13, 2008
Adopted: May 27, 2008
layor--------
ATTEST:."� r - �&� -C f
City Clerk
Publish: June 4, 2008
72
DATE: April 1, 2009
TO: Mike Mornson, City Manager
Jay Hartman, Public Works Director
FROM: John Ohl, Chief of police �I
SUBJECT: Snow Emergency Parking
The police department issues snow emergency citations to facilitate the orderly removal from city streets.
From January 1, 2008 to March 21, 2008, the police department wrote 86 citations to
vehicles in violation of our 3:00 a.m. to 7:00 a.m. ordinance.
From January 1, 2009 to March 21, 2009, the police department wrote 28 citations to
vehicles in violation of our 2 inch snow fall ordinance.
JO:vj
73
OPTION]
CITY OF ST. ANTHONY VILLAGE
ORDINANCE 2009-005
PARKING DURING SNOW REMOVAL
72.36 PARKING DURING SNOW REMOVAL.
(A) During the period commencing November 1 of arty year, to and including April 1 of
the following year, no person may stop, park or leave standing a vehicle on any street or
highway in the City of St. Anthony between the hours of 3:00 a.m. to 7:00 a.m. or in such
a manner as to impede the plowing and/or removal of any snow, ice or waste on the street
or highway.
(B) Whenever it is necessary for the proper direction control, regulation of traffic,
plowing and/or the removal of snow, ice or waste, or maintenance or improvement of any
highway or street to remove any vehicle standing on a highway or street in the City, then
any police officer is authorized to provide for the removal of such vehicle and have the
same removed to the nearest convenient garage or other place of safety. The cost of
removal and storage of the vehicle will be charged to the owner of the vehicle, and to the
person causing the violation.
These ordinance changes shall be in full force and effect upon passage by the City Council and
publication of the Ordinance or a Summary thereof in file City's official newspaper.
First Reading:
Second Reading:
Adopted:
ATTEST:
City Clerk
Mayor
74
OPTION 2
CITY OF ST. ANTHONY VILLAGE
ORDINANCE 2009-005
PARKING DURING SNOW REMOVAL
§ 72.36 PARKING DURING SNOW REMOVAL.
(A) No person shall park a vehicle on any city street for a period of 48 hours,
cone ieneing immediately after 2 inches or more of continuous snowfall or until snow
removal has been completed curb to curb.
(B) Whenever it is necessary to the proper direction control, regulation of traffic, plowing
and/or the removal of snow, ice, or waste, or maintenance or improvement of any
highway or street to remove any vehicle standing on a highway or street in the city, then
any police officer is authorized to provide for the removal of the vehicle and have the
same removed to the nearest conveniont garage or other place of safety. The cost of
removal and storage of the vehicle will be charged to the owner of the vehicle, and to the
person causing the violation.
These ordinance changes shall be in full force and effect upon passage by the Cih� Council and
publication of the Ordinance ora Summary thereof in the City's official newspaper.
First Reading:
Second Reading:
Adopted:
ATTEST:
City Clerk
Mayor
75
j6.
FUTURE COUNCIL AGENDA ITEMS
6/09/2009
Meeting
Date
Meeting
Type
Staff
Items/Issues
June 23
Regular
Planning Commission items from June 16
Consent Agenda
City Insurance Renewal
City Manager
Police Contracts with Falcon Heights and Lauderdale
Consent Agenda
Agreement with Northwest Youth and Family Services
City Manager
Parking Ordinance (second reading)
Sign Text Amendment Ordinance final reading)
City Manager
Ordinance for Background Checks
July 14
Regular
City Manager
Parking Ordinance (final reading)
July 28
Regular
Planning Commission items from July 21
Minnesota Night to Unite Proclamation
City Manager
Quarterly Goals
August 3
Worksession
6 pm
Review Proposed 2010 Operating Budget and Tax Levy
Sewer and Water Rate Discussion
August 11
Regular
City Engineer
Accept Feasiblity Report and Order Plans and Specifications for the
2010 Street Project
August 25
Regular
Planning Commission Items from August 18
August 31
Worksession
6 m
Review 2010 Levy Limits and Tax Levy
September 8
Regular
City Manager
Finance Director
Ordering the Feasibility Report for 2010 Street Improvements
City Manager
Finance Director
Setting the City's Proposed 2010 Tax Levy & Budget in Compliance
with the T -N -T Act
Changing the December meeting dates (if needed for T -N -T)
September 22
Regular
Planning Commission items from September 15
Consent Agenda
Approval of Election Judges for General Municipal Election
September 29
Special
Worksession
Joint Meeting with School Board
followed by worksession
October 13
October 27
Planning Commission items from October 20
City Engineer
Accepting 2010 Plans and Specifications and Ordering Advertisement
for Bids
City Manager
Quarterly Goals
November!2
Worksession
6 pm
November 10
Canvass results from the November 3 election
November 24
June 2009
Monthly Planner
Sunday
1
3
4
.5
6
Worksession
2PM
7
8
9
10
1
1.'
13
City Council
Meeting 7pm
14
15
16
17
18
19
20
Planning
Commission
Meeting 7 pm
21
22
23
24
25
26
27
City Council
Meeting 7 pm
28
29
30
May 2009 Jul 2009
S M T W T F S S M T W T F S
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Wednesday
Thursday
Friday
Saturday
1
2
3
Jun 2009 Aug 2009
S M T W T F S S M T W T F S
HOLIDAY
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30 31
5
6
7
8
9
10
11
12
13
14
15
16
17
18
City Council
Meeting 7pm
19
20
21
22
23
24
25
Planning
Commission
Meeting 7 pm
26
27
28
29
30
31
City Council
Meeting 7 pm
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