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HomeMy WebLinkAboutCC PACKET 03092010H.R.A. meeting immediately following regular meeting CITY OF ST. ANTHONY VILI..A.GE CITY COUNCIL MEETING AGENDA March 9, 2010 7:00 p.m. Call to Order. Pledge of Allegiance. Roll Call. Consideration, Discussion. and Possible .fiction on All of the following items: I. Approval of the March 9, 2010, City Council Meeting Agenda. (action requested.) II. Proclamations and Recognitions. III. Consent Agenda. These items are considered routine and will be enacted by one motion. There =11 be no separate discussion of these items unless a Couruilmemher or cih.Zen so requests, in which event the item will he removed from the Consent Agenda and placed elsewhere on the agenda. A. Approval of February 23, 2010, Council Meeting Minutes. (pp. 1 — S) B. Licenses and Permits. (p. 6) C. Claims. (pp. 7 — 9) IV. Public Hearing. V. Reports from Commission and Staff. A. Public Works Annual Report. Jay Hartman, Public Works Director, presenting. (pp. 10 —18) B. Finance Annual Report. Roger Larson, Finance Director, presenting. (pp. 19 - 26) C. Fire Annual Report. John Malenick, Fire Chief, presenting. (pp. 27 — 37) VI. General Business of Council. VII. Reports from City Manager and Council members. VIII. Community Forum. Individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk's record, and limit their remarks to five minutes. Generally, the City Cound1 will not take of dal action on items discussed at this time, but maytypically refer the matter to stafjfor a future report or direct the matter to he scheduled on an upcoming agenda. --IX.--- - Imo- Information and Announcements - - X. Adjournment. Our Mission is to be a progressive and livable community, a walkable village, which is safe and secure. Z:ICouncil Meetings420101030920101agendapg#.doe 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 CITY OF ST. ANTHONY CITY COUNCIL REGULAR MEETING MINUTES February 23, 2010 CALL TO ORDER. Mayor Faust called the meeting to order at 7:00 p.m: PLEDGE OF ALLEGIANCE. Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance. ROLL CALL. Present: Mayor Faust; Councilmembers Jenson, Roth, and Stille. Absent: Councilmember Gray. Also Present: Assistant City Manager Moore -Sykes, Stacie Kvilvang of Ehlers & Associates, Todd Hubmer and Justin Messner of WSB & Associates. CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING ITEMS. I. APPROVAL OF FEBRUARY 23, 2010 CITY COUNCIL MEETING AGENDA. Motion by Councilmember Roth, seconded by Councilmember Jenson, to approve the City Council Meeting Agenda of February 23, 2010. Motion carried unanimously. II. PROCLAMATIONS AND RECOGNITIONS. None. III. CONSENT AGENDA. A. Consider February 9, 2010 Council meeting minutes; B. Consider licenses and permits; and C. Consider payment of claims. Motion by Councilmember Roth, seconded by Councilmember Stille, to approve the Consent Agenda items. IV. PUBLIC HEARING. None. Motion carried unanimously. 11 City Council Regular Meeting Minutes February 23, 2010 Page 2 V. REPORTS FROM COMMISSION AND STAFF. None. VI. GENERAL BUSINESS OF COUNCIL. A. 2010 Goals Presentation. Richard Fursman, Global Synergy Grop, LLC, presenting, 9 Mr. Richard Fursman, Global Synergy Group, LLC, provided a presentation on the City of St. 10 Anthony Village 2010 Strategic Plan, focusing on the following information: 11 • Mission Statement and Visioning 12 • 2009 Goals and Actions Review 13 • SWOC (Strengths) 14 • SWOC (Weaknesses) 15 • SWOC (Opportunities) 16 • SWOC (Challenges) 17 • 2010 Tasks 18 • Building Goals from Tasks 19 • Matching Goals with Strategic Directions 20 21 Councilmember Stille verified with Assistant City Manager Moore -Sykes that the above 22 document will be available to the public on the City website. He suggested when individuals 23 review the information that they focus on the summary included on the last page of the document 24 which lays out how the tasks the City is trying to accomplish fit into the goals, vision and 25 mission statement. 26 27 Mayor Faust commented that there was quite a discussion over the issue of changing the 28 category of "senior transition" to "generational transitions". He explained the need to encompass 29 the entire population, which seniors are part of. He noted there has been an expanded use of 30 Home Health Services, which is generally for seniors, the H1N1 clinic was held at city hall in 31 February, and sustainable housing is a generational senior programming issue. He thanked Mr. 32 Fursman, staff, and the City Council for the effort and the outcome with the strategic plan and 33 stated there has been excellent feedback from the League of Minnesota Cities. 34 35 Mr. Fursman thanked the City for the environment set with the strategic plan session that allows 36 the participants to get the issues on the table and explore every issue. 37 38 Motion by Councilmember Stille, seconded by Councilmember Roth, to adopt the 2010 City of 39 St. Anthony Village Strategic Plan dated January 22, 2010 presented by Global Synergy Group. 40 41 Motion carried unanimously. 42 43 B. Resolution 10-021; Calling for Public Hearing on the Intension to Issue General 44 Obligation Street Reconstruction Plan Bonds and the Proposal to Adopt a Street 45 Reconstruction Plan Therefor. Stacie Kvilvang, Ehlers & Associates, nresentmR. Mo K City Council Regular Meeting Minutes February 23, 2010 Page 3 1 Ms, Stacie Kvilvang, Ehlers & Associates, explained that annually the City issues 429 General 2 Obligation assessment bonds to complete the planned road reconstruction project. Under the 429 3 process the City must assess a minimum of 20% of the project costs to benefitting property 4 owners. For the 2010 road reconstruction improvements to Silver Lane, the City is unable to 5 meet the minimum assessment threshold and therefore will need to finance the project through 6 the Street Reconstruction Bond process. Ms. Kvilvang provided information on the Street 7 Reconstruction Bond process and advised that the City is required to hold a public hearing on its 8 intent to issue these bonds and the 5 -Year Street Reconstruction Plan. Ms. Kvilvang reviewed 9 the proposed resolution with the City Council. 10 11 Motion by Councilmember Roth, seconded by Councilmember Stille, to approve Resolution 10- 12 021; Calling for Public Hearing on the Intension to Issue General Obligation Street 13 Reconstruction Plan Bonds and the Proposal to Adopt a Street Reconstruction Plan Therefor. 14 15 Motion carried unanimously. 16 17 C. Resolution 10-022; Calling for a Hearing on 2010 Street and Utility Improvements. Todd 18 Hubmer, WSB & Associates, presenting. 19 20 Mr. Todd Hubmer, WSB & Associates, provided an overview of the 2010 Street and Utility 21 Improvement Project, including the proposed improvements, project costs, project schedule and 22 funding sources. Mr. Hubmer reviewed the proposed resolution setting a public hearing to be 23 held on March 23, 2010 at 7:00 p.m. Mr. Hubmer answered questions of the City Council on the 24 2010 Street and Utility Improvement Project. He verified that the estimated project cost has 25 been reduced from $1.9 million to $1.375 million. Residents will have access during the project 26 and will not have issues with trash removal access. 27 28 Motion by Councilmember Roth, seconded by Councilmember Stille, to approve Resolution 10- 29 022; Calling for a Hearing on 2010 Street and Utility Improvements. 30 31 Motion carried unanimously. 32 33 D. Resolution 10-023; Declaring the Cost to Be Assessed and Ordering Preparation of 34 Proposed Assessment. Todd Hubmer, WSB & Associates, presenting. 35 36 Mr. Hubmer reviewed the proposed resolution. He advised that the amount to be assessed is 37 approximately $110,000. 38 39 Mayor Faust requested the following correction to Resolution 10-023: 40 Now, Therefore be it Resolved, (Item 2): "...payable on or before the first Monday in 41 2M 2011..." 42 43 Motion by Councilmember Stille, seconded by Councilmember Roth, to approve Resolution 10- 44 023; Declaring the Cost to Be Assessed and Ordering Preparation of Proposed Assessment, with 45 the following amendment: 3 City Council Regular Meeting Minutes February 23, 2010 Page 4 1 Now, Therefore be it Resolved, (Item 2): "...payable on or before the first Monday in 2 2-M 2011..." 4 Motion carried unanimously. 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 E. Resolution 10-024, Calling a Hearing on Proposed Assessment for 2010 Street and Utility Improvements. Todd Hubmer, WSB & Associates, presenting. Mr. Hubmer reviewed the proposed resolution setting an assessment hearing to be held on March 23, 2010 at 7:00 p.m. Motion by Councilmember Roth, seconded by Councilmember Jenson, to approve Resolution 10-024; Calling a Hearing on Proposed Assessment for 2010 Street and Utility Improvements. Motion carried unanimously. VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS. Assistant City Manager Moore -Sykes reported on the February 22, 2010 League of Minnesota Cities Meeting regarding shared services. She stated it was interesting to see that cities are working hard to share services and cut costs to their communities. The Falcon Heights City Administrator was present and discussed how the City of St. Anthony provides law enforcement services to the cities of Falcon Heights and Lauderdale, and how pleased they are with that service. Councilmember Roth: No report. Councilmember Stille announced the recipients of the 2010 Service to Youth Awards honored at the February 11, 2010 Northwest Youth and Family Services Banquet. Ile congratulated Roger Braun for receiving the award. Councilmember Jenson: No report. Mayor Faust reported on his attendance at the following events: February 11, 2010 Mississippi Watershed Management Organization Third Generation Plan Meeting. February 12, 2010 Minnesota Environmental Initiative Working Group Meeting. The Group is working towards more efficient reporting to state agencies. February 16, 2010 Chamber of Commerce Luncheon. The luncheon included a presentation about Village Fest. He encouraged individuals to contact Julianne Miller regarding volunteering opportunities and requested staff to include information on Village Fest in the upcoming City Newsletter. VIII. COMMUNITY FORUM. 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 City Council Regular Meeting Minutes February 23, 2010 Page 5 Mayor Faust invited residents to come forward at this time and address the Council on items that are not on the regular agenda. Hearing none, Mayor Faust moved forward with the agenda. IX. INFORMATION AND ANNOUNCEMENTS. None. X. ADJOURNMENT. Mayor Faust adjourned the meeting at 7:43 p.m. Respectfully submitted, Carol Hamer TimeSaver Off Site Secretarial, Inc. ATTEST: City Clerk Mayor 5 Saint Anthony Village DATE: March 9, 2010 Approved: TO: Mayor and Councilmembers FROM: License Clerk ITEM: License and Permits for Approval: General Contractors License: Kraus -Anderson Construction, Minneapolis, MN Heating & Air Conditioning License: DL Johnson Heating & Air Conditioning, East Bethel, MN Garbage Haulers License: Applicant: Ace Solid Waste Service Station License: Applicant: St Anthony Service Location: 2700 Kenzie Terrace Vending License: Applicant: Redbox Automated Retail Location: 3700 Silver Lake Road (Walgreens) 3800 Silver Lake Road (Wal-Mart) 3930 Silver Lake Road (Cub Foods) US BANK ST. ANTHONY VILLAGE CHECK REGISTER VENDOR# PAYEE CHECK# DATE AMOUNT 4492 QWEST 11624 2/25/2010 $79.79 9166 UNIVERSITY OF MINNESOTA 11625 2/25/2010 $330.00 20 AA BATTERY CO 11632 3/10/2010 $149.52 9584 ABLE HOSE & RUBBER, INC. 11633 3/10/2010 $28.55 8964 ACCLAIM BENEFITS 11634 3/10/2010 $1,247.50 8242 AFFILIATED COMPUTER SERV 11635 3/10/2010 $113.66 8621 ALLIANCE MECHANICAL 11636 3/10/2010 $2,594.00 9256 ALLIED MEDICAL PRODUCTS 11637 3/10/2010 $97.68 8794 ARCTIC GLACIER INC. 11638 3/10/2010 $51.84 320 BEISSWENGER'S 11639 3/10/2010 $12.21 4293 BELLBOY CORP. 11640 3/10/2010 $10,221.54 9060 BLAINE LOCK & SAFE INC. 11641 3/10/2010 $400.88 4662 BOURGET IMPORTS 11642 3/10/2010 $89.50 7168 BOYER TRUCKS, INC. 11643 3/10/2010 $74.41 4333 CANNON RIVER WINERY 11644 3/10/2010 $582.00 4231 CAPITOL BEVERAGE SALES 11645 3/10/2010 $11,433.30 9100 CAT & FIDDLE BEVERAGE 11646 3/10/2010 $198.00 610 CATCO 11647 3/10/2010 $103.42 4080 CHISAGO LAKES DISTRIBUTI 11648 3/10/2010 $2,204.76 9644 CITY OF ROSEVILLE 11649 3/10/2010 $2,139.90 9209 CLOSE LANDSCAPE ARCHITEC 11650 3/10/2010 $345.00 4095 COCA COLA BOTTLING COMPA 11651 3/10/2010 $1,115.10 4107 COMPTON'S COMMERCIAL CLN 11652 3/10/2010 $3,823.99 5234 CRYSTEEL TRUCK EQUIPMENT 11653 3/10/2010 $1,389.38 4127 DANIMAL DISTRIBUTING INC 11654 3/10/2010 $1,239.87 8437 DIRECTV INC 11655 3/10/2010 $68.38 7371 DISCOUNT STEEL, INC. 11656 3/10/2010 $37.94 8164 DULZ/KIMBERLY 11657 3/10/2010 $207.64 8698 EHLERS & ASSOCIATES, INC 11658 3/10/2010 $760.00 4135 ELECTRO WATCHMAN INC 11659 3/10/2010 $147.49 9061 EMERGENCY AUTOMOTIVE TEC 11660 3/10/2010 $65.85 8697 EXTREME BEVERAGE 11661 3/10/2010 $242.50 8153 FILTERFRESH 11662 3/10/2010 $104.66 9667 FLAT EARTH BREWING CO 11663 3/10/2010 $143.96 1030 G & K SERVICES INC 11664 3/10/2010 $446.83 9561 GLOBAL SYNERGY GROUP, LL 11665 3/10/2010 $5,523.27 8127 GRAFIX SHOPPE 11666 3/10/2010 $1,770.00 1250 GRAINGER 11667 3/10/2010 $198.63 4172 GRAPE BEGINNINGS, INC. 11668 3/10/2010 $353.25 1300 HACH COMPANY 11669 3/10/2010 $50.89 1420 HAWKINS, INC 11670 3/10/2010 $5,523.51 8813 HEALTHPARTNERS 11671 3/10/2010 $2,648.12 8447 HENNEPIN CNTY FIRE CHIEF 11672 3/10/2010 $200.00 1505 HENNEPIN COUNTY SHERIFF 11673 3/10/2010 $397.40 9160 HEWLITT PACKARD COMPANY 11674 3/10/2010 $299.25 1523 HIGGINS INSURANCE AGENCY 11675 3/10/2010 $1,348.87 4207 HOHENSTEIN'S, INC 11676 3/10/2010 $4,966.35 8252 HOME DEPOT CREDIT SERVIC 11677 3/10/2010 $263.41 1580 HYDRAULIC SPECIALTY CO 11678 3/10/2010 $162.05 4125 JJ TAYLOR DISTRIBUTING 11679 3/10/2010 $24,863.55 US BANK ST. ANTHONY VILLAGE CHECK REGISTER VENDOR# PAYEE CHECK# DATE AMOUNT 4220 JOHNSON BROTHERS LIQUOR 11680 3/10/2010 $25,220.58 7352 KATH FUEL OIL SERVICE 11681 3/10/2010 $203.06 .0288 LAKE JOHANNA FIRE DEPT. 11682 3/10/2010 $825.00 2130 MAMA 11683 3/10/2010 $20.00 2230 MENARDS LUMBER 11684 3/10/2010 $8.23 2240 METROPOLITAN COUNCIL 11685 3/10/2010 $41,854.62 8467 MIDWAY FORD 11686 3/10/2010 $588.66 8269 MINNESOTA SHREDDING LLC 11687 3/10/2010 $57.00 9425 MN AWWA 11688 3/10/2010 $175.00 9331 MN DEPT OF HEALTH 11689 3/10/2010 $3,716.00 8074 MN POLLUTION CONTROL AGE 11690 3/10/2010 $23.00 9788 MNFIAM BOOK SALES 11691 3/10/2010 $596.36 5232 MURPHY'S SERVICE CENTER 11692 3/10/2010 $25.75 8883 NEW FRANCE WINE COMPANY 11693 3/10/2010 $65.50 7312 NORTH AMERICAN SALT COMP 11694 3/10/2010 $4,253.11 9523 NORTHSTAR INSPECTION SER 11695 3/10/2010 $1,261.91 45 OFFICE DEPOT 11696 3/10/2010 $554.18 7226 OLSON'S PLUMBING 11697 3/10/2010 $4,487.00 8528 PACE ANALYTICAL SERVICES 11698 3/10/2010 $285.00 9615 PAETEC 11699 3/10/2010 $89.50 9275 PAT KERNS WINE MERCHANTS 11700 3/10/2010 $869.25 4354 PAUSTIS & SONS 11701 3/10/2010 $1,625.86 4360 PHILLIPS WINE & SPIRITS 11702 3/10/2010 $12,263.36 8369 POSTMASTER - MPLS BMEU 11703 3/10/2010 $1,500.00 9139 PROPERTY KEY, INC. 11704 3/10/2010 $50.00 4385 QUALITY WINE CO 11705 3/10/2010 $20,942.74 9273 RAMSEY COUNTY 11706 3/10/2010 $72.75 9230 ROYAL TIRE INC 11707 3/10/2010 $552.51 4133 SALUD AMERICA 11708 3/10/2010 $62.00 9680 SENSUS METERING SYSTEMS 11709 3/10/2010 $810.60 8199 SIGNATURE CONCEPTS, INC. 11710 3/10/2010 $698.07 9259 SPRINT 11711 3/10/2010 $359.91 9083 ST. ANTHONY RETAIL DEVEL 11712 3/10/2010 $1,544.66 3490 STREICHER'S 11713 3/10/2010 $4,370.96 4780 SURLY BREWING CO 11714 3/10/2010 $1,560.00 9264 TAUTGES REDPATH, LTD. 11715 3/10/2010 $9,580.00 9774 TERMINAL SUPPLY CO. 11716 3/10/2010 $17.33 3560 TRACY PRINTING 11717 3/10/2010 $340.61 8336 UNITED ELECTRIC COMPANY 11718 3/10/2010 $235.86 8270 UNITED STATES POSTAL SER 11719 3/10/2010 $700.00 4490 VAL-PAK OF MINNESOTA 11720 3/10/2010 $740.00 8227 VERIZON WIRELESS 11721 3/10/2010 $817.98 4451 VINOCOPIA 11722 3/10/2010 $523.00 9497 WATER CONSERVATION SERVI 11723 3/10/2010 $215.00 8316 WINE COMPANY/THE 11724 3/10/2010 $1,902.90 8310 WINE MERCHANTS INC 11725 3/10/2010 $2,856.18 4175 WIRTZ BEVERAGE MINNESOTA 11726 3/10/2010 $20,744.40 9734 WIRTZ BEVERAGE MINNESOTA 11727 3/10/2010 $21,409.19 4499 WORLD CLASS WINES, INC. 11728 3/10/2010 $1,373.20 2680 XCEL ENERGY 11729 3/10/2010 $9,834.29 9711 Z WINES USA LLC 11730 3/10/2010 $896.50 US BANK ST. ANTHONY VILLAGE CHECK REGISTER VENDOR# PAYEE CHECK# DATE AMOUNT 830 ZEE MEDICAL SERVICE 11731 3/10/2010 $101.99 TOTAL $294,740.16 St. Anthony Village 2009 Public Works Annual Report . ainth�ory t1a e Overview Public Works Department ■ Public Works Divisions - Street Division - Parks Division - Utility Division - Vehicle Maintenance Division - City Buildings ■ 2009 Accomplishments - Departmental - City Wide Projects ■ 2010 Scheduled Projects ■ Beyond 2010 in 11q�, i � ll 10 1 11 PUBLIC WORKS DEPARTMENT STREET DIVISION 6 Employees WATER/SEWER DIVISION 2 Employees PARKS DIVISION 3 Employees CITY BUILDINGS VEHICIX, MAINTENCE DIVISION I Employee GY STREET DIVISION • Street Sweeping !• 'Snow Removal - 24 Miles Roadway - 12.6 Miles of Sidewalk • Ice Control - ■ Joint Sealing/Seal Coating • Concrete Curb and Panel Replacement/Sidewalk Panel ' Crosswalk/Centerline Striping • Boulevard Tree Trimming/Tree Replacement in thgrry • Street Sign Replacement Project PARKS DIVISION ■ CITY PARKS ■ EMERALD PARK ■ CENTRAL PARK ■ TOWER PARK ■ SILVER POINT PARK ■ TRILLIUM PARK ■ STORM WATER RETENTION PONDS ■ STORM WATER DITCH LINES .AND - CITY OWNED PROPERTIES ` 12 3 i,� ATER/ SEWER DIVISION ■ ANNUAL HYDRANT FLUSHING (SPRING/FALL) ■ JETTED SANITARY SEWER AND INSPECTED STORM SEWER STRUCTURES ■ ONGOING/UTILITY RECORD DRAWINGS & MAPPING INTO GIS PROGRAM ■ REPAIR WATERMAIN BREAKS & SERVICE LEAKS IN 2008-2009 - 0 SERVICE LEAK REPAIRS -12 WATERMAIN REPAIRS - 307,685,408 GALLONS WATER SOLD - 4.73% LOSS CITY WIDE 110 - Y.� C VEHICLE MAINTENANCE INVENTORY ■ PUBLIC WORKS ■ 25 LICENSED VEHICLES ■ 21 NON LICENSED PIECES OF EQUIPMENT ■ POLICE DEPARTMENT ■ 12 LICENSED VEHICLE � iii ii A, �, ���■ ■ FIRE DEPARTMENT ' ■ 3 PUMPER TRUCKS ■ 2 UTILITY TRUCKS ■ 2 LICENSED VEHICLES 13 0 CITY BUILDINGS r w. ,,r'�S•ati+ (.�io IhQtry 2009 Departmental Accomplishments ■ 2009 CCR Report to All Residents ■ Annual Training for All Public Works Employees - Oaha Training i►S;�.is - Confined Space, Trenching, Excavation, Awair / - Employee Right to Know E - Chain Saw Safety — Erognomics _ Training • MWMO — Mississippi Watershed Training - Rain Gauge on City Web Page January 26, 2010 Parking Lot & Sidewalk 9 Maintenance Seminar - February 11, 2010 Erosion Control Seminar • Implemented 2 Types of Pre -Wetting Material for Ice Control Pre -Wet Salt at Point of Distribution Pre -Wet Roadways with Magnesium Chloride prior to Ice / Snow Event • Hire Chuck Autio as Public Works Superintendent 14 A,1-1 2009 Citywide Accomplishments 2009 Street Reconstruction Project CHANDLER DRIVE AND FOSS ROAD - 'WATER MAIN - SANITARY SEWER - STORM SEWER - STREE'I' SURFACE SIDEWALK 2009 Street & Utility Improvement Projects City Hall Parking Lot ■ Water Tower Area: Watermain Replacement Project ■ Arbors Alley Reconstruct and Utility Replacement ■ St Anthony Boulevard Mill and Overlay Project 15 C 16 Proposed 2010 Street & Utility Improvement Projects 2010 Improvement Projects w Silver Lane Street & Utility Reconstruction " City of New Brighton Participation • $1,720,000 — St Anthony Cost • $2,630,000 — Total (not include New Brighton's Utilities) Higherest Road & Old Hwy 8 Surface Improvements ■ City of Roseville Participation P ■ $190,000 — St Anthony Cost ■ $275,000 — Total Cost '� swxunesuee��auuryRscautiuc�n ,.�� 2010 and Beyond • Continue with Public Building/Energy Improvements (Sebesta Blomberg) ■ Annual Street Maintenance and Reconstruction Program • Lowry Treatment System -- MWMO • Silver Lake TMDL -- Phosphorus Reduction Plan • Silver Lake Dredging RCWD - 3 River Park District - Ramsey Conservation District - Mississippi WMO -- Monitoring • Mirror Lake Dredging • Central Park Rain Garden • Retention Pond Maintenance 17 N, 2010 UPCOMING EVENTS Annual Hydrant Flushing * May 3 - 7, 2010 Annual City -Wide Clean -Up Day * May 1, 2010 gam to Noon at PW Facility Curbside Branch Chipping * May 17, 18, 19, 2010 Village Fest 2009 Central Park * August G, 7, 8, 2010 QUESTIONS �Ln 110 18 I 9 q4j FEMNCE REPORT - 200'9 FINANCE DEPAR o Provides Services to our Residents and All City Departments. o Comprised of 5 Employees Finance Director Accountant Receptionist/ License & Permits Utility Billing Clerk Office Support Specialist o Part -Time with Flex Schedule to Work Additional Hours if Needed. 19 1 2009 - Tota! Operations Budget o General Operating $5,224,700 o Recycling Budget (Clean-up) $ 19,400 o Forfeiture Budget (Police) $ 26,000 o HRA - Redevelopment $ 190,700 o Capital Equipment $ 313,200 o Street Reconstruction (Bonds) $1,218,400 a Community Center Building $ 222,400 o Water/Sewer Operating $1,641,500 o Liquor Operations $6,250,000 $15,106,300 20 2 GENERAL OPERATING BUDGET 2009 Revenues: Expenditures: 2009 2009 Budget Budget $5,224,700 $5,224,700 includes Police Contracts: Revenues/ Expenditures $578,250 for Lauderdale $578,250 for Falcon Heights Mid -Year Restructure of 2009 General Operating Budget a State Budget Deficit. o Unallotment of LGA & Market Value Credit Dollars to Cities. St. Anthony's Loss = $135,000 in Market Value Credit. 0 2009 Budget Revised: $5,224,700 Eliminated or Deferred Capital Equipment. o$82,300 Reduced Expenditure Line Items. o$52,700 21 3 GENERAL FUNI) BALANCE 0 2008 Year End Fund Balance $1,440,504 (Provides Cash Flow for 2009): Revenues Come in Twice per Year (July - December) Maintain Adequate Funds On Hand to Meet Expenses Policy is 30% - 35% of Next Years Budget. Do Not Maintain Fund Balance for Police Contracts o Enterprise that is self -supportive. 0 2009 - Anticipated Year End Fund Balance will show a slight increase - (Currently being Audited). o Final Presentation will be made by the Auditors at the June 81" or June 22nd Council Meeting. DEBT SERVICE - 2009 o Road Improvement Bond Issued 2009A - $2,630,000 Chandler/Foss Road Project 22 T DEBT SERVICE - 2009 o Redevelopment of Emerald Park Issued $1,335,000 o Offset by Pay -'Off Road Improvement Bond o Decertification of Chandler TIF District © Net Affect = No Change in Property Taxes 2' DEBT SERVICE - 2009 o Refinance of Debt: 2000A - Storm Sewer Bonds 20006 - MSA State Aid Bonds 2001A - Central Park 2001B - Road Improvement Bonds 2002A - Road Improvement Bonds a Pay -Off of Principal Remains the Same. o Interest Savings over the Life of Bonds: Savings = $396,145 23 5 24 CREDIT RAMG 0 2009 Credit Rating. Review of Financial Strength Standard & Poor's Evaluation - AA o The Higher the Rating The Lower the Interest Rate on Debt. Based on St. Anthony's: o Size and Tax Capacity © Highest Level Attainable Conservation Water Rates State Law Mandates City to Implement Tiered Water Rate Structure. Goal is to Promote Conservation. Higher Rate Per Unit as Consumption Increases. Require Implementation 01/01/2010. Staff Performed Analysis and Council Reviewed: o 3 Work Sessions, 2 City Council Meetings. 2010 Staff: o Implement Tired Water Rate Structure o Review Financial and Conservation Impact. Residents can Review Tiered Water Rates: o Visit City Web -Site www.ci.saint-anthony.mn.us MCtr0pofiUin Waste o Actual 2009 Costs $ 51.3,610 St. Anthony's I & I Program: Corrected Sump Pump Drainage. Effective Tool to Stabilize Disposal Costs. Net Affect: o Sewer Rates did not increased 2003 - 2009. Key Financial Management Plarma 9 o 5 -Year Capital Equipment Plan. Budget Cuts: Eliminated or Deferred Equipment. Several Large Pieces of Equipment are Scheduled for Replacement. Review Alternative Funding options with the City Council. 25 7 ON THE HORIZON 2010 & Beyond © 2010 Road Improvement Bonds. Silver Lane to Silver Lake Road Project Partnership (New Brighton/ Roseville) o Decertification of Chandler TIF. o Infrastructure Improvements. Future Road Improvement Projects. © Building Improvements. Implement: Sebesta Blomberg Long Range Improvement Plan. o Levy Limits Expire in 2011. QiUMT14NS? N Annual Report EMS Runs: 718 (768) ... 72% Fire/Haz. Condition: 68 (89) ...7% Service Call: 210 (198) .....21 % Total Calls: 996 (1055) (2008) General Illness _ x 35%-- (33) Abdominal Pain, Flu, Cancer, Weak • Trauma 16% (15) • Heart 14% (15) Arrest, Pairs. Symptoms • Respiratory Distress 10% (12) ■ StrokelSeizure 6% (10) r Psych. Disorder 6% (3) ■ Diabetic Symptoms 3% (3) ■ Misc. 10% (9) Choking, Allergic, Death, Chem. Abuse (2008) 29 2009 LOSS $994,800 7,200,000 1,000,000 800,000 600,000 - 400,000 200,000 0 _ 1: : m I , - , 2001 2002 2003 2004 2006 2006 2007 2008 2009 lip AkF -- , 41 -A - • TOTAL DOCUMENTED REPORTS- 348 (287) • Parking Violations..............16 (37) • Vegetation.. .....................93 (72) • Garbage/Refuse................58 (29) • Sign Enforcement...............43 (26) • Structure/Yard Maint....... ....21 (32) • Rental Inspections.... ---...92 (79) • Miscellaneous ....................25 (12) (2008) H 1 N 1 HreparatiOn - Revised Mass Dispensing Plan - Provided awareness training to schools, churches, business and city staff - Organized vaccinations for Public Safety Perso. 33 Annual Report EMS Runs: 718 (768) ... 72% Fire/Haz. Condition: 68 (89) ...7% Service Call: 210 (198) .....21 % Total Calls: 996 (1055) (2008) • General Illness 35% (33) Abdominal Pain, Flu, Cancer, Weak ■ Trauma 16% (15) ■ Heart 14% (15) Arrest, Pain, Symptoms • Respiratory Distress 10%© (12) • Stroke\Seizure 6% (10) • Psych. Disorder 6% (3) • Diabetic Symptoms 3% (3) • Misc. 10% (9) Choking, Allergic, Death, Chem. Abuse (2008) 29 2009 LOSS $994,800 1,200,000 1,000,000 800,000 600,000 400,000 200,000 -- 0 2001 2002 2003 2004 2006 2006 2007 2008 2009 m ww- al �1 w -Wow Amompm N. - W- -,MEMO= a MEDICAL UN, EMhi tr tv iiii /•- 1 + r m 4 ■ • TOTAL DOCUMENTED REPORTS- 348 (287) • Parking Violations..............16 (37) • Vegetation ........................93 (72) • Garbage/Refuse................58 (29) ■ Sign Enforcement...............43 (26) • Structure/Yard Maint........... 21 (32) • Rental Inspections..............92 (79) • Miscellaneous... ......... ....... 25 (12) (2008) • H 1 N 1 Preparation - Revised Mass Dispensing Plan - Provided awareness training to schools, churches, business and city staff - Organized vaccinations for Public Safety Personnel St. Anthony Fire Department 33 Unit Response Time Analysis - District Alarm Date Between {01/01/2009} And {12/31/2009} and Unit Resource Type In "11" and Response Code 113" and District < 1151" and Incident Type Not Between 11300" And 11381" Response sirs Mins Count Percentage < 01 5 5.0% 01 42 42.0 % 02 34 34 . 00-- 003 03 13 13.0% 04 5 5.0-- .0%05 05 1 1.0% overall Average Response Time: 00:02:12 St. Anthony Fire Department Unit Response Time Analysis - District Alarm Date Between {01/01/2009} And {12/31/2009} and Unit Resource Type In "11","71" and Response Code = 113" and District < 1151" and Incident Type Between 11300" And 11381" Response Hrs Mins Count Percentage _ < 01 13 22.4% 01 24 41.3% 02 12 20.6% 03 8 13.7% 04 1 1.79. Overall Average Response Time: 00:01:45 � � ?� N1� � t �-F�-,� - `•� � Aft l }�tJN 34 Summary of 2009 Fire Marshal activities TRAINING All full-time fire department staff are certified at the Fire Inspector I level. Several staff have been certified at higher levels. These staff receive continuing education throughout the year provided by local, state & federal assistance. The Fire Marshal has attended monthly meetings/educational sessions as part of the North Suburban Fire Marshal's Association. The Fire Marshal has also attended specialized educational sessions conducted by the Minnesota State Fire Marshal. The Fire Marshal participated in 81:30 hrs of continuing education, meetings and educational sessions during off-duty time in 2009. PUBLIC EDUCATION The Fire Marshal is responsible for the Fire Prevention and Public Education program. This program consists of community fire prevention education, fire prevention education in the schools, fire prevention education for businesses, the fire safety poster contest and fire station tours, among other items. A total of 421 adults and 923 children received a fire prevention message in 2009. CAMPFIRE PERMITS The Fire Marshal's office issues campfire permits to ensure fire safety conditions are met and pollution issues are minimized. The Fire Marshal's office issued 170 campfire permits in 2009. FIRE CODE ACTIVITIES Construction plans are reviewed to ensure compliance with state and national codes in regards to site plans, fire alarm plans, sprinkler system plans, egress plans, hazardous operations, construction and operational plans. The Fire Marshal conducted 36 plan reviews that involved 64:00 hrs of staff time. Inspections of buildings and facilities are also conducted to ensure compliance with state & national codes. These inspections cover general inspections and specific inspections to systems and services. These specific inspections involve fire protection systems including restaurant hood extinguishing systems, fire alarm systems and fire sprinkler systems. The Fire Marshal & Inspectors conducted 173 inspections entailing 94:40 hrs of staff time. As a result of the initial building & facilities inspection, follow-up inspections were required. 107 follow-up inspections were conducted requiring 47:31 hrs of staff time. During the course of the building and facilities inspections, the Fire Marshal's office attempts to verify that businesses comply with the City's Certificate of Occupancy requirements. 13 Certificate of Occupancy inspections were conducted in 2009. 35 Fire Department Highlights of Training 2009 • Total staff for year average about 24 — 3 Rookies Completed Training, 3 new Rookies Hired • Total staff training hours 2008 - 1529 documented = 63.7 hours per person 2009 — 2121 documented = 88.4 hours per person • Continued 1" Responder Medical Refresher Training in house. Conducted 3 classes to 3 firefighters and 25 police officers. The cost savings to the city is conservatively 60% and has other benefits as well. Greater interoperability with departments, employee convenience, and lower costs due to less overtime and parking were also realized. • Contracted with HCMC EMS Education to have EMT Refresher Training delivered on site in the evenings. The tuition cost remains the same but increased convenience and savings on parking and overtime are realized benefits. Continues to work well. • Fire Department Education and Training Program continues to expand. St. Anthony Healthcare Center uses us to provide CPR refresher training to their staff. On -duty personnel do not lead the classes, so it does not take away from the city's coverage and the class is not interrupted for emergency calls. We also have done Fire Extinguisher Training and HAZWOPER training for outside companies. • Two live fire drills were conducted at St. Paul Park facility. We also rented the RIT Trailer. RIT stands for Rapid Intervention Training and is a drill designed to refresh on skills needed to remove a downed Fire Fighter from a building. • Our theme continued to be "The first 5 minutes". Focus was on what can be done and what each person's responsibility is in the initial stages of an event. • Three of four rookies hired in 2008 completed their training, one was let go. Three new rookies were hired and began their training in July. We train our people with in-house instructors to provide customized training and save money on the cost of outside classes. The time line for our rookie program encompasses about 18 months from the onset of training to being sworn in as a Fire Fighter. §4 HUZM m H4 O m z l A � or;i <(/10HX Z 9 r; mXH4 F'iT, Omz�o0-O� 2'T1,rD � o y D W� m m b m OO K Z > 1>� D O{ Z �zm � y D W F< m m b m O 3 Z �� A DD O{ Z w F� m= x Zfril 'n OD xD0 x m cn r x x ZmOOD mD0 m x r Z in r G) 3 OY)Z G�m-< 0Nz G�m-< Z D x D N x Uri N C co co N W O n ,I m co 36 A(OP � V V N W A� OO (OP 00�(NP (VIIO O(P� (ODAO IO O m A N O O O O A W N J 01 A W (T N A AIO D V� W A W (OT (OD OW1 J W (PO N O N W A(ON fn N N N O> AN O r W N ' O co WV O J A W O -O+ fAD W N N � N N O O A N O A O (T (TI O IO � W N O W O� (O O> O N 6> A O O W 0 0 0 (J I N O O N O A �� (D (T O W� A (T rn rn A � N O A m N � Nm (D J (D O N J A o N P (D OJ W O V A W O V N tN W N N W O 0 0 0 0 Vl O fP (Jl O O O J OJ W W O� 6] J 0 W W N W m N W m (T m W W (lI J W O N A V O W (lI A O (JI O N cD N O Co N N N J W O (D (D A IN IN N O � IOD W O n ,I m co 36 St. Anthony Fire Department 37 Aid Responses by Department (Summary) Alarm Date Between {01/01/2009} And {12/31/2009} Type of Aid Count CHFD Columbia Heights FD Mutual aid received 1 Automatic aid received 2 Mutual aid given 7 Automatic aid given 1 11 FRIDLE'YFD Fridley FD Mutual aid received 2 Mutual aid given 3 Automatic aid given 7 12 MFD Minneapolis Fire Dept Mutual aid received 1 1 NBFD New Brighton FD Mutual aid received 2 2 RVFDI Roseville FD Sta. 1 Mutual aid received 1 1 02/17/2010 07:56 Page 1 FUTURE COUNCIL AGENDA ITEMS 3/9/2010 Meeting Date Meeting Type Staff Items/Issues March 16 Special 5:30 p.m. Council Asst. City Manager Joint Meeting with Planning Commission Special 7:00 p.m. Council Joint Meeting with ISD #282 School Board March 23 Regular Planning Commission items from March 16 City Engineer Public Hearing Ordering Improvements Adopt and Confirm Assessments GO Bonds, 5 -Yr CIP and Assessments Ehlers &Associates Call for the Sale of Bonds for the 2010 Street & Utility Improvement Project April 13 Regular City Manager Sign Ordinance Amendment April 27 Regular Planning Commission items fi-om April 20 City Manager Finance Director Public Hearing Budget Meeting Ehlers & Associates Bond Sale for the 2010 Street & Utility Improvement Project City Engineer Accepting Offers for Bonds Approve & Award Contract for Construction of 20 to Street Project City Manager Quarterly Goals Update May 3 Worksession 6:30 p.m. All Department Heads 2011 Budget May 11 Regular May 25 Regular Planning Commission items from May 18 June 8 Regular June 22 Regtdar Planning Commission items from June 15 Consent Agenda Annual Insurance Renewal Tautges Redpath 2009 Auditor's Report ** WORKSESSIONS -1ST MONDAY OF THE MONTH AS NEEDED March 2 010 Monthly Planner Sunday... 1 2 3 4 5 6 NlORKSESSION 6:30 pm 7 8 9 10 11 12 13 City Council Meeting 7pm 14 15 16 17 18 19 20 Joint Meeting with Planning Commission 5:30 pm Joint Meeting with School Board 7 pm 21 22 23 24 25 26 27 City Council Meeting 7 pm 29 30 31 Feb 2010 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Printed by Calendar Creator for Windows on 3/3/2010 Apr 2010 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 April 2010 Monthly Planner Monday Tuesday Wednesday Thursday FridaySunday 1 2 3 Mar 2010 May 2010 S M T W T F S S M T W 'r F S HOLIDAY 1 GOOD FRIDAY ( 2 3 4 5 6 7 8 9 10 11 12 13 2 3 4 5 6 7 8 14 15 16 17 l8 19 20 9 10 11 12 13 14 15 21 22 23 24 25 26 27 16 17 18 19 20 21 22 28 29 30 31 23 24 25 26 27 28 29 30 31 4 5 6 7 8 9 10 11 12 13 14 15 16 17 City Council Meeting 7pm 18 19 20 21 22 23 24 Planning Commission Meeting 7 pm 25 26 27 28 29 30 Hennepin City Council County Open Meeting 7 pm Book Meeting 5 6:30 pm Printed by Calendar Creator for Windows on 313/2010 HOUSING AND REDEVELOPMENT AUTHORITY AGENDA CITY OF ST. ANTHONY VILLAGE March 9, 2010 Call to Order. Roll Call. I. Approval of March 9, 2010, H.R.A. Agenda. II. Consent Agenda. These items are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. A. Approve February 9, 2009, H.R.A. Minutes. B. Claims. III. Public Hearings. IV. General Policy of Business of the H.R.A. V. Staff Reports. VI. H.R.A. Commissioner Comments. VII. Information and Announcements. VIII. Adjournment. Z:1Council Meetings12010\030920101h1RA agenda.doc 1 I CITY OF ST. ANTHONY 2 HRA REGULAR MEETING MINUTES 3 FEBRUARY 9, 2010 4 5 CALL TO ORDER. 6 Acting Chair Roth called the meeting to order at 7:59 p.m. 7 8 ROLL CALL. 9 Commissioners present: Acting Chair Roth; Commissioners Gray, Jenson, and Stille. 10 Commissioners absent: Chair Faust, 11 Also Present: Executive Director Michael Morrison. 12 13 I. APPROVAL OF FEBRUARY 9, 2010 HRA MEETING AGENDA. 14 15 Motion by Commissioner Stille, seconded by Commissioner Gray, to approve the February 9, 16 2010 Housing and Redevelopment Authority Agenda as presented. 17 18 Motion carried unanimously. 19 20 II. CONSENT AGENDA. 21 22 Motion by Commissioner Gray, seconded by Commissioner Jenson, to approve the Consent 23 Agenda which consisted of: 24 25 A. H.R.A. Meeting Minutes of January 12 2010• and 26 B. Claims. 27 28 Motion carried unanimously. 29 30 III. PUBLIC HEARINGS. 31 32 None. 33 34 IV. GENERAL POLICY OF BUSINESS OF THE H.R.A. 35 36 None. 37- 38 V. STAFF REPORTS 39 40 Executive Director Morrison reported that the Autumn Woods project has not yet moved 41 forward. The developer has set up an escrow to pay for the tax increment financing analysis. 42 Staff will be meeting with Len Pratt regarding the senior co-op project at Silver Lake Village. It 43 is anticipated that additional information will be presented at the March HRA meeting. 44 45 VI. H.R.A. COMMISSIONER COMMENTS 46 47 None. 48 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Housing and Redevelopment Authority Meeting Minutes February 9, 2010 Page 2 VII. INFORMATION AND ANNOUNCEMENTS None. VIII. ADJOURNMENT Acting Chair Faust adjourned the meeting at 8:02 p.m. Respectfully submitted, Carol Hamer TimeSaver Off Site Secretarial, Inc. 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