HomeMy WebLinkAboutCC PACKET 09132011CITY OF ST. ANTHONY VILLAGE
CITY COUNCIL MEETING AGENDA
September 13, 2011
7:00 p.m.
Call to Order
Pledge of Allegiance
Roll Call
Consideration, Discussion. and Possible Action on all of the following items:
I. Approval of the September 13, 2011, City Council Meeting Agenda.
II. Proclamations and Recognitions.
A. Kiwanis Peanut Day September 23, 2011. (p. 1)
III. Consent Agenda.
These items are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a
Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda.
A. Approval of August 23, 2011, Council Meeting Minutes. (pp. 2 — 6)
B. Licenses and Permits. (p. 7)
C. Claims. (pp. 8 -10)
D. Resolution 11-052; Recognizing the Arthur and Leonard Falldin Post #555 American Legion Post 65th
Anniversary Columbia Heights, MN 55421. (pp. 11 — 12)
IV. Public Hearing.
V. Reports from Commission and Staff.
VI. General Business of Council.
A. Resolution 11-053; Authorizing the Mayor and City Manager to Execute the Agreement between Hennepin
County and the City of St. Anthony for Road Maintenance Services. Jay Hartman, Interim City Manager, will
be presenting. (pp. 13 — 37)
B. Resolution 11-054; Proposed 2012 Tax Levy and Budget in Compliance with the Truth in Taxation Act. Roger
Larson, Finance Director, will be presenting. (pp. 38 — 48)
VII. Reports from Interim City Manager and Council members.
VIII. Community Forum.
Individuals may address the City Council about any item not included an the regular agenda. Speakers are requested to come to the podium,
sign their name and address on the form at the podium, state their name and address for the Clerk's record, and limit their remarks to five
minutes. Generally, the City Council will not take official action on items discussed at this time, but may 0picalyrefer the matter to staf%for
a future r epoa or direct the matter to be scheduled on an upcoming agenda.
IX. Information and Announcements.
X. Adjournment.
Our Mission is to be a progressive and livable community, a walkable village, which is safe and secure.
F:1Council Meetings12011\091320111agendapg#.doc
1
1-jfl1a!*'hC'
PRO CLAMA TION
WHEREAS, the Kiwanis Club of St. Anthony Village is an
organization dedicated to helping the youths
the community educationally and spiritually;
and
WHEREAS, the Kiwanis Club of St. Anthony Village is also
committed to other community services; and
WHEREAS, in order to raise funds for its many programs,
the Kiwanis Club of St. Anthony Village has
requested a day be set aside in St. Anthony
Village for the sale of peanuts.
NOW, THEREFORE, BE IT RESOLVED, that the St. Anthony
Village City Council hereby designates
FRIDAY, SEPTEMBER 23, 2011 as
ANTHONY KIWANIS PEANUT DAY
r.
Mayor
September 13, 2011
2
1 CITY OF ST. ANTHONY
2 CITY COUNCIL REGULAR MEETING MINUTES
3 AUGUST 23, 2011
4
5 CALL TO ORDER.
6
7 Mayor Faust called the meeting to order at 7:00 p.m.
8
9 PLEDGE OF ALLEGIANCE.
10
11 Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
12
13 ROLL CALL.
14
15 Present: Mayor Faust; Councilmembers Gray, Jenson, and Roth.
16 Absent: Councilmember Stille.
17 Also Present: Interim City Manager Jay Hartman, Police Chief John Ohl, and Police Officer Jim
18 South.
19
20
21 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
22 ITEMS.
23
24 1. APPROVAL OF AUGUST 23, 2011, CITY COUNCIL MEETING AGENDA.
25
26 Motion by Councilmember Gray, seconded by Councilmember Jenson, to approve the City
27 Council Meeting Agenda of August 23, 2011.
28
29 Motion carried 4-0.
30
31 Il. PROCLAMATIONS AND RECOGNITIONS.
32
33 None.
34
35 111. CONSENT AGENDA.
36
37 A. Consider August 9, 2011, Council meeting minutes;
38 B. Consider licenses and permits;
39 C. Consider moment of claims; and
40 D. Consider Resolution 11 -050Approving HLI3 Taut eg s Redpath, Ltd. As the City Auditor
41 for Auditing Years 2011, 2012, and 2013.
42
43 Councilmember Roth mentioned that HLB Tautges Redpath agreed to a three year contract with
44 no increase for the next three years which will help the City with its budget.
45
46 Motion by Councilmember Gray, seconded by Councilmember Jenson, to approve the Consent
47 Agenda items.
48
49 Motion carried 4-0.
City Council Regular Meeting Minutes
August 23, 2011
Page 2
2 IV.
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6 V.
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VI.
PUBLIC HEARING.
None.
REPORTS FROM COMMISSION AND STAFF.
A. Resolution 11-051 • Approval of a Garage Setback Permit to Encroach into the Side Yard
Setback and Rear Setback at 2609 Pahl Avenue.
Mr. Don Jensen, Planning Commission Chair, explained that the applicants have requested
approval of a garage setback permit for a new garage at 2609 Pahl Avenue. He stated that the
Planning Commission voted unanimously to approve a 1.2 foot variance to the side yard setback
and a 1.4 foot variance to the rear yard setback. He cited the applicant's reasons for the
requested variance as being their desire to preserve a mature cherry tree and the new garage
location is consistent with the placement of their neighbor's garages. He indicated that the new
garage will allow for adequate snow storage space with no change in the distance from the
pavement to the garage for snow stacking. He presented the site survey map and stated that
granting the variance is in harmony with the general purpose of the area, noting that the new
garage will be aligned to be parallel to the property line of the alley and will allow simpler
turning movements, while staying out of the canopy of the existing cherry tree. He also
presented a drawing of the proposed garage and stated the style of the garage would match the
house and the applicants are looking to improve the size and functionality of their garage.
Motion by Councilmember Roth, seconded by Councilmember Gray, to approve Resolution 11-
051; Approval of a Garage Setback Permit to Encroach into the Side Yard Setback and Rear
Setback at 2609 Pahl Avenue.
Motion carried 4-0.
GENERAL BUSINESS OF COUNCIL.
A. Update from Ramsey County Sheriff Matt Bostrom
Mayor Faust introduced Ramsey County Sheriff Matt Bostrom.
Ramsey County Sheriff Bostrom expressed thanks for the opportunity to speak to the City and
suggested that he provide periodic updates to the City going forward. He discussed his
education, background in law enforcement, and the role of the Sheriff's office. He outlined his
vision for the Ramsey County Sheriff's office, which is first and foremost focused on its mission
as laid out in the State Statute, including managing all detention services for Ramsey County,
providing Court set -vices, e.g., bailiffs, civil processes, patrol services for communities that do
not have a Police Department, as well as providing water patrol services. He discussed the
importance of being able to move across boundaries and work alongside other agencies and to
add value and consistency of service throughout the communities served. He indicated that the
Sheriff s office is focused on developing its staff and looks for opportunities to recognize
3
City Council Regular Meeting Minutes
August 23, 2011
Page 3
1 positive behavior in the community. He added that the Sheriff s office is excited to work with
2 the St. Anthony Police Department and they enjoy a positive working relationship with the City.
Councilmember Roth thanked Sheriff Bostrom and the Sheriffs Office for their public service.
He asked how many people work in the Sheriffs office.
7 Sheriff Bostrom replied that the Sheriff s office has approximately 400 employees consisting of
8 180-200 sworn officers, 125 corrections officers, three dozen CSO's, and support staff. He
9 stated that Ramsey County residents demonstrate a commitment to their community and the
10 Sheriff s office has approximately 400 people who volunteer in various capacities.
11
12 Mayor Faust expressed the City Council's thanks to Sheriff Bostrom for taking the time to come
13 to the City Council. He stated that he was heartened to hear the message about the importance of
14 working together and added that the City enjoys a great relationship with the Ramsey County
15 Sheriffs office as well as the Hennepin County Sheriffs office.
16
17 B. _Update on Summer Survival School. Police Chief John Ohl and Officer Jim South
18 presenting,
19
20 Police Chief Ohl advised that Officer Jim South came up with the idea for a new program for
21 third graders called "Summer Survival School" and the results were outstanding. Ile stated that
22 he was proud of the work done by Officer South and the amount of effort and energy he put into
23 the new program.
24
25 Police Officer South stated that his daughters have gone to a safety camp for several years and he
26 adapted their safety camp schedule to create the City's first Summer Survival School. He
27 explained that the program included thirty children from Wilshire Elementary and St. Charles
28 and was held on June 15 and 16 at Central Park Pavilion. Ile expressed appreciation to Wendy
29 and Linda from Community Services for their valuable assistance. He stated that the total cost
30 for the program was $15 and he was able to subsidize the cost of lunches by a generous donation
31 from the Kiwanis, as well as discounted lunches from Culver's and Subway. He presented a
32 slide show of the Summer Survival School program, which included internet safety, appropriate
33 use of 911, dangerous drugs, and firearms awareness. He stated that the first day included a
34 demonstration by the East Metro SWAT team, a DWI demonstration, canine demonstration, a
35 discussion regarding physical fitness awareness, Chris Shaffer from Channel 4 came in and
36 talked about severe weather safety, chemical safety awareness/poison control, and each child had
37 their picture taken sitting in a police car. He stated that one of the employees at Fitness
38 Crossroads volunteered and helped him with the children both days and he expressed thanks to
39 everyone who volunteered their time in making the program a success. He indicated that on the
40 second day, the children's bikes and helmets were checked and they discussed the rules of the
41 road. He stated they also had a demonstration by paramedics, a tour of the Fire Department, a
42 demonstration by Xcel Energy on electrical safety, and the State Patrol helicopter landed in
43 Central Park. He stated that the Crime Lab also performed a case of "Who Stole the Cookies
44 from the Cookie Jar?" which showed how a scene gets processed and the tools used in
45 processing a scene. He stated that the program was concluded with a graduation ceremony and
46 each of the participants received certificates of completion, the photo taken while sitting in the
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City Council Regular Meeting Minutes
August 23, 2011
Page 4
police car, and t -shirts. He felt that the Summer Survival School was an overall great success
and he would like to grow the program if resources and additional volunteers are available.
Councilmember Gray congratulated Officer South for doing a great job and expressed thanks to
Chief Ohl and everyone involved in the program.
Councilmember Jenson stated he was very impressed with Officer South's initiative in putting
together this program and hoped that it could be continued next year.
Mayor Faust encouraged Officer South to come up with suggestions for future programs and the
City will see if resources can be made available. He expressed thanks to Chief Ohl and Officer
South for their efforts as well as the various governmental agencies and private businesses for
their generosity. He also congratulated Officer Jeff Spiess who was recently named Metro State
Student of the Year, as well as Kim Dulz who recently won an Excellence in Service award by
the Professional Law Enforcement Association. He asked Chief Ohl to express the City
Council's thanks to everyone in the Police Department for their dedicated service.
VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
Interim City Manager Hartman reported on the following:
• The mill and overlay project on Stinson Boulevard from 37°1 Avenue to St. Anthony
Boulevard began on Monday, August 15`x', and should be completed by Thursday.
• The 2011 allocation of sealcoating includes 33,000 square yards in the southeast quadrant
of the City from Ridgeway to Highway 88 and was completed on Monday.
Councilmember Jenson - No report.
Councilmember Roth reported on his attendance at the following:
• August 18d' and August 20t" Cable Commission open house
Councilmember Gray reported on is attendance at the following:
• August 18d' Cable Commission open house
Mayor Faust reported on the following:
• August 18°1 Cable Commission open house
• August 23`d meeting with Interim City Manager Hartman, Three Rivers Park District
Superintendent Cris Gears and Three Rivers Park District Commissioner John Gibbs
39 VIII. COMMUNITY FORUM.
40
41 Mayor Faust invited residents to come forward at this time and address the Council on items that
42 are not on the regular agenda.
43
44 Mr. Tom Roepke, 3901 Foss Road, appeared before the City Council and stated he approached
45 the City Council four weeks ago regarding flooding concerns at his building. He advised that he
46 met with Interim City Manager Hartman and City Engineer Hubmer two weeks ago and
5
City Council Regular Meeting Minutes
August 23, 2011
Page 5
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30 IX.
31
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36 X.
37
38
39
40 Respectfully submitted,
41 Barbara Hughes
42 TimeSaver Off Site Secretarial,
43
44
45 ATTEST:
46
expressed disappointment that he has not received the information he requested and asked the
Mayor and City Council for assistance in obtaining the requested information. He explained that
he requested information pertaining to permits that were pulled related to his property's storm
sewer connection, as well as a copy of a memorandum from City Engineer Hubmer dating back
to approximately 2003 concerning a flooding event as well as a memorandum which may
reference the need for a plumbing inspector to find out if his storm sewer is compliant. He noted
that he was informed by an associate that his connection to the City's storm sewer was not done
correctly and he needs to know if it is Code -compliant. He advised that he has paperwork from
2001 concerning work done on the storm sewer and that a permit should have been pulled for
this work; if a permit was pulled, he or the property owner should have been made aware of the
illicit connection. He added he has no way of knowing if he has any leaks and until he gets some
cooperation from the City concerning his request for information, he has nothing to go on.
Project Manager Messner stated that he is in the process of gathering additional information and
reported that the survey of the property was completed today. He advised that they will be
televising the storm sewer and talking with New Brighton regarding the issue and once all the
information is complete, a memo will be provided to the City Council and to Mr. Roepke. He
indicated that the connection to this building was made at the time the building was constructed
in the 1970's and it is unclear whether a permit was pulled at that time.
Interim City Manager Hartman advised that he has reviewed the commercial file and found no
permit in the file. He stated he is in the process of looking through other files as well as the
building drawings from the initial build -out.
Mayor Faust stated that the City is taking a regional approach to what happened in the Mirror
Lake area and it will take time to come up with a solution. He pointed out that no one has told
anybody not to cooperate with Mr. Roepke and the City continues to work with New Brighton
and Fridley to come up with a remedy.
INFORMATION AND ANNOUNCEMENTS.
Mayor Faust announced that the City Manager position was sent out on Monday, August 22nd,
and applicants can apply for the position online with Springsted, Inc. He stated that the City is
looking to fill the position on November I'`.
ADJOURNMENT.
Mayor Faust adjourned the meeting at 7:56 p. in.
City Clerk
Inc.
Mayor
11
Saint Anthony Village
DATE: September 13, 2011 Approved:
TO: Mayor and Councilmembers
FROM: License Clerk
ITEM: License and Permits for Approval:
Technologies, Spring Lake Park, MN
Golden Valley Heating & Air, Crystal, MN
Home Energy Center, Plymouth, MN
Marsh Heating & A/C, Brooklyn Park, MN
Elizabeth Peter
2604 — 2606 37"' Ave
Cassady Properties
3500 Coolidge St
Applicant: James & Sheila Tagapan
Location: 3924 Macalaster Dr
Tom Owen
3008 — 3010 Old Hwy 8
Applicant: Greg Steiner
Location: 3016 Old Hwy 8
Thomas Ranallo
3261 Old Hwy 8
Jason Amundsen
2816 St Anthony Blvd
Applicant: Andrea Geer
Location: 3637 — 3639 Stinson Blvd
7
US BANK
ST ANTHONY
CHECK
REGISTER
VENDOR#
PAYEE
CHECK#
DATE
AMOUNT
8964
ACCLAIM BENEFITS
15746
9/14/2011
$37.00
8621
ALLIANCE MECHANICAL
15747
9/14/2011
$447.00
9761
AMERICAN BOTTLING COMPANY
15748
9/14/2011
$136.80
5087
AMERICAN PUBLIC WORKS ASSN
15749
9/14/2011
$181.25
8450
ANIMAL CONTROL SERVICES,
15750
9/14/2011
$483.01
3714
B & F FASTENER SUPPLY
15751
9/14/2011
$121.92
4293
BELLBOY CORP.
15752
9/14/2011
$16,583.58
9844
BEN SAEFKE PHOTOGRAPHY
15753
9/14/2011
$25.00
8555
BIFFS,INC.
15754
9/14/2011
$192.00
7253
BRAKE & EQUIPMENT WAREHOUSE
15755
9/14/2011
$142.93
.00355
BRENNEISE/HOLLY
15756
9/14/2011
$23.57
4231
CAPITOL BEVERAGE SALES
15757
9/14/2011
$31,658.88
610
CATCO
15758
9/14/2011
$134.08
9907
CENTURYLINK
15759
9/14/2011
$336.55
4080
CHISAGO LAKES DISTRIBUTING
15760
9/14/2011
$4,048.07
9916
CITY OF LEXINGTON
15761
9/14/2011
$220.00
9209
CLOSE LANDSCAPE ARCHITECTURE
15762
9/14/2011
$1,031.35
4095
COCA COLA BOTTLING COMPANY
15763
9/14/2011
$1,374.33
4107
COMPTON'S COMMERCIAL CLN
15764
9/14/2011
$3,823.99
9625
CONTINENTAL RESEARCH CORP
15765
9/14/2011
$198.27
9820
CRYSTAL SPRINGS ICE
15766
9/14/2011
$1,078.23
7178
D -ROCK CENTER & SMALL ENG
15767
9/14/2011
$37.16
8557
DAILEY DATA & ASSOCIATES
15768
9/14/2011
$31.25
820
DORSEY & WHITNEY
15769
9/14/2011
$1,691.25
4135
ELECTRO WATCHMAN INC
15770
9/14/2011
$147.49
8604
EMERGENCY APPARATUS
15771
9/14/2011
$4,180.61
9061
EMERGENCY AUTOMOTIVE TECH
15772
9/14/2011
$31.57
7394
ESS BROTHERS & SONS INC.
15773
9/14/2011
$147.49
9912
EVERGREEN TOWNHOMES HOA
15774
9/14/2011
$1,540.00
8697
EXTREME BEVERAGE
15775
9/14/2011
$238.50
9395
FACTORY MOTOR PARTS CO
15776
9/14/2011
$231.54
9798
FERGUSON WATERWORKS
15777
9/14/2011
$313.57
9229
FIRSTLAB
15778
9/14/2011
$44.95
9667
FLAT EARTH BREWING CO
15779
9/14/2011
$287.92
9055
FREEWAY TOWING
15780
9/14/2011
$106.05
1030
G & K SERVICES INC
15781
9/14/2011
$930.91
7335
GCR
15782
9/14/2011
$321.95
1110
GENERAL INDUSTRIAL SUPPLY
15783
9/14/2011
$48.43
1180
GOODIN COMPANY
15784
9/14/2011
$177.91
1200
GOPHER BEARING
15785
9/14/2011
$58.70
9854
GOPHER STATE ONE CALL
15786
9/14/2011
$281.85
9516
GRAFFITTI SOLUTIONS, INC
15787
9/14/2011
$101.53
4172
GRAPE BEGINNINGS, INC.
15788
9/14/2011
$1,089.75
1420
HAWKINS, INC
15789
9/14/2011
$1,380.76
8813
HEALTHPARTNERS
15790
9/14/2011
$2,152.30
8221
HEDBACK, ARENDT, KOHL
15791
9/14/2011
$3,500.00
8673
HENNEPIN COUNTY ASSESSOR
15792
9/14/2011
$43,633.15
8987
HENNEPIN COUNTY TREASURER
15793
9/14/2011
$270.00
US BANK
ST ANTHONY
CHECK
REGISTER
VENDOR #
PAYEE
CHECK #
DATE
AMOUNT
4207
HOHENSTEIN'S, INC
15794
9/14/2011
$6,855.98
8252
HOME DEPOT CREDIT SERVICE
15795
9/14/2011
$154.54
9865
HOSTWAY GLOBAL WEB SOLUT
15796
9/14/2011
$65.85
9806
HOSTY EQUIPMENT OF MINNESOTA
15797
9/14/2011
$237.45
8769
ISD #621 COMPUTER LEARNING CTR
15798
9/14/2011
$70.00
8707
J.SPANJERS CO., INC.
15799
9/14/2011
$798.00
4125
JJ TAYLOR DISTRIBUTING
15800
9/14/2011
$56,641.18
4220
JOHNSON BROTHERS LIQUOR
15801
9/14/2011
$26,036.21
9817
KUSSMAUL ELECTRONICS CO.
15802
9/14/2011
$117.22
9755
L.T.G. POWER EQUIPMENT
15803
9/14/2011
$807.16
8434
LEAGUE OF MINNESOTA CITIES
15804
9/14/2011
$6,840.00
9112
LEAGUE OF MINNESOTA CITIES
15805
9/14/2011
$20.00
2040
LILLIE SUBURBAN NEWSPAPER
15806
9/14/2011
$360.00
4233
LMCIT %BERKLEY RISK SERV
15807
9/14/2011
$9,741.00
8254
LMCIT % BERKLEY ADMINIST
15808
9/14/2011
$49,792.00
2160
MARSHALL CONCRETE PRODUCTS
15809
9/14/2011
$271.14
2240
METROPOLITAN COUNCIL
15810
9/14/2011
$43,541.89
9459
MIDC ENTERPRISES
15811
9/14/2011
$20.46
8467
MIDWAY FORD
15812
9/14/2011
$975.34
2280
MIDWEST ASPHALT CORP
15813
9/14/2011
$201.97
9255
MIDWEST SIGN & SCREEN PRINTING
15814
9/14/2011
$13.10
4277
MIDWEST TAPE & RIBBON IN
15815
9/14/2011
$850.00
9752
MINNEAPOLIS SAW COMPANY,
15816
9/14/2011
$77.37
8045
MINNESOTA COUNTY ATTYS ASSN
15817
9/14/2011
$256.50
9520
MINNESOTA DARE OFFICER'S
15818
9/14/2011
$150.00
8494
MINNESOTA MUNICIPAL
15819
9/14/2011
$30.00
9195
MISTER CAR WASH
15820
9/14/2011
$125.96
9425
MN AWWA
15821
9/14/2011
$540.00
9331
MN DEPT OF HEALTH
15822
9/14/2011
$3,684.00
9232
MN DEPT OF TRANSPORTATION
15823
9/14/2011
$373.37
9365
MN FALL MAINTENANCE EXPO
15824
9/14/2011
$335.00
4299
MPLS. OXYGEN CO.
15825
9/14/2011
$13.14
9914
MURPHY GRANITE CARVING INC
15826
9/14/2011
$3,594.74
5232
MURPHY'S SERVICE CENTER
15827
9/14/2011
$38.35
5294
NORSK CONCRETE
15828
9/14/2011
$2,080.00
9272
NORTHERN FACTORY SALES INC
15829
9/14/2011
$998.89
9523
NORTHSTAR INSPECTION SERVICES
15830
9/14/2011
$10,860.13
45
OFFICE DEPOT
15831
9/14/2011
$164.15
4784
OMCM MARKETING SOLUTIONS
15832
9/14/2011
$1,080.20
8528
PACE ANALYTICAL SERVICES
15833
9/14/2011
$285.00
9615
PAETEC
15834
9/14/2011
$234.18
4354
PAUSTIS & SONS
15835
9/14/2011
$2,819.52
4360
PHILLIPS WINE & SPIRITS
15836
9/14/2011
$12,340.12
4361
PINNACLE DIST.
15837
9/14/2011
$266.00
8369
POSTMASTER - MPLS BMEU
15838
9/14/2011
$1,500.00
7057
PRAXAIR
15839
9/14/2011
$18.29
9139
PROPERTY KEY, INC.
15840
9/14/2011
$50.00
4385
QUALITY WINE CO
15841
9/14/2011
$13,088.94
z
US BANK
ST ANTHONY
CHECK
REGISTER
VENDOR #
PAYEE
CHECK #
DATE
AMOUNT
9550
RAMSEY COUNTY
15842
9/14/2011
$220.00
3100
ROSEDALE CHEVROLET
15843
9/14/2011
$137.89
9717
ROY C., INC.
15844
9/14/2011
$263.42
9680
SENSUS METERING SYSTEMS
15845
9/14/2011
$660.00
9909
SIGN A RAMA
15846
9/14/2011
$26.78
9127
SIMPLEXGRINNELL
15847
9/14/2011
$443.00
9843
SOUTHERN WINE & SPIRITS
15848
9/14/2011
$2,285.55
9801
SPOSITO'S SERVICES, INC.
15849
9/14/2011
$220.00
9259
SPRINT
15850
9/14/2011
$260.00
4782
ST ANTHONY VILLAGE CENTER
15851
9/14/2011
$1,644.33
9083
ST. ANTHONY RETAIL DEVEL
15852
9/14/2011
$1,708.45
8793
ST. ANTHONY SISTER CITY
15853
9/14/2011
$100.00
2420
STAR TRIBUNE
15854
9/14/2011
$78.00
9915
STEVE'S APPLIANCES, INC.
15855
9/14/2011
$210.29
9908
STINSON ELECTRIC, INC
15856
9/14/2011
$1,406.77
3490
STRETCHER'S
15857
9/14/2011
$4,906.92
4780
SURLY BREWING CO
15858
9/14/2011
$4,043.40
3260
T A SCHIFSKY & SONS
15859
9/14/2011
$376.73
9842
TASC
15860
9/14/2011
$100.00
7337
TIMESAVER OFF SITE SECRETARIAL
15861
9/14/2011
$157.50
7365
TOLL GAS & WELDING SUPPLY
15862
9/14/2011
$179.09
9288
TRACE ANALYTICS, INC.
15863
9/14/2011
$75.00
7196
TRANSPORTATION SUPPLIES
15864
9/14/2011
$37.41
9410
TRUCK UTILITIES INC
15865
9/14/2011
$17.31
8336
UNITED ELECTRIC COMPANY
15866
9/14/2011
$131.61
8561
UNITED RENTALS NORTHWEST
15867
9/14/2011
$53.20
8270
UNITED STATES POSTAL SERVICE
15868
9/14/2011
$700.00
8227
VERIZON WIRELESS
15869
9/14/2011
$1,249.29
4451
VINOCOPIA
15870
9/14/2011
$525.67
9702
W.D. LARSON COMPANIES LT
15871
9/14/2011
$59.72
9366
WAL-MART BUSINESS CENTER
15872
9/14/2011
$192.44
4494
WASTE MANAGEMENT OF WI -MN
15873
9/14/2011
$670.44
9911
WELLINGTON SECURITY SYST
15874
9/14/2011
$2,027.84
.00356
WERENICZ/RICK &1ENIE
15875
9/14/2011
$150.00
8316
WINE COMPANY/THE
15876
9/14/2011
$1,287.72
4783
WINE ENTHUSIAST
15877
9/14/2011
$29.95
8310
WINE MERCHANTS INC
15878
9/14/2011
$5,924.79
9364
WIRELESS WORLD
15879
9/14/2011
$30.44
4175
WIRTZ BEVERAGE - (GRIGGS)
15880
9/14/2011
$25,394.36
9734
WIRTZ BEVERAGE MINNESOTA
15881
9/14/2011
$37,725.35
9787
WITMER PUBLIC SAFETY GRP
15882
9/14/2011
$219.80
2680
XCEL ENERGY
15883
9/14/2011
$18,665.76
7325
YOCUM OIL COMPANY, INC.
15884
9/14/2011
$24,926.59
9711
Z WINES USA LLC
15885
9/14/2011
$269.00
TOTAL $524,460.55
Lul
11
Em
Report Date:
Meeting Date:
RU6)- UST FO2R 0OkNOIL OONS(DURAT(ON
September 13, 2011
September 13, 2011
Agenda Section: III. D.
ITEM DESCRIPTION:
Resolution 11-052; To Recognize the Arthur and Leonard Falldin Post #555
American Legion Post 65a' Anniversary Columbia Heights, MN 55421
MANAGER'S REVIEW:
This resolution recognizes the 656, Anniversary of the Arthur and Leonard
Falldin Post #555 American Legion located in Columbia Heights.
Jay Harttnan
Interim City Manager
Attachments:
• Resolution 11-052; Recognizing the Arthur and Leonard Falldin Post #555 American Legion Post 6511,
Anniversary Columbia Heights, Minnesota 55421
F.ACouncil Meel ings\2011 A08092011Astaff interim cm - springsted.doc
CITY OF ST. ANTHONY VILLAGE
Resolution 11-052
A RESOLUTION TO RECOGNIZE THE ARTHUR AND LEONARD FALLDIN
POST #555 AMERICAN LEGION POST 65TH ANNIVERSARY
COLUMBIA HEIGHTS, MINNESOTA 55421
WHEREAS, on 24 September 1946, the local veterans received their charter to establish a
post in Northeast Minneapolis; and
WHEREAS, the post was named after the Falldin family who comprised of 1 daughter and
10 sons of which 9 served their country in WWII; and
WHEREAS, through their record of selflessness inspired returning veterans to continue their
service to the betterment of humankind in the same spirit as the Falldin family;
and
WHEREAS, after sixty five years, this bond of service to its community has produced many
opportunities for youth programs, educational, governmental and social
understanding for all citizens; and
WHEREAS, in that dedication of communities that universally embrace this
acknowledgement of benevolence, on this day, September 24`x', 2011 we
dedicate our sincerest thanks to the members of Falldin Post #555 for their
unflagging dedication to service.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of St. Anthony
that we recognize the 65t" Anniversary of Falldin American Legion Post #555
Adopted this 131" day of September, 2011.
ATT'ES'T':
City Clerk
Mayor
Interim City Manager
12
13
MEMORANDUM
DATE: August 30, 2011
TO: City Council
FROM: Jay Hartman, Interim City Manager
Roger Larson, Finance Director
ITEM: HENNEPIN COUNTY ROAD MAINTENANCE AGREEMENT
The current 5 -year agreement for road maintenance with Hennepin County expires on
12/31/2011. The road maintenance agreement outlines the payment for services the City
performs relating to County State Aid Highways within the City limits. Those services
include: snow removal; street sweeping; mowing; flushing; and disposal of debris.
Hennepin County offers payment at the same level as if they were performing the service
themselves. The payment for services is based on a formula that takes into consideration
the length of the street which is then multiplied by a billable unit price.
The billable unit changes each year based on the costs incurred by Hennepin County
using a selected sample of Urban County State Aid Highways. This type of agreement
provides for a safety buffer that allows for changes to the billable unit price if costs
increase or change.
In addition, the rate of each piece of equipment is reviewed annually and if necessary is
adjusted to reflect an increase in the contract payment to the City for inflationary or
increased maintenance costs.
This agreement is in the same format as the previous 5 -year agreement (2006 — 2011).
The payment has escalated since 2006 when the annual payment totaled $24,944
compared to a 2011 payment that totals $29,854.
Based on our review, we are in agreement that the road maintenance agreement between
the City of St. Anthony and Hennepin County represents a fair method of payment that is
based on what the actual costs are associated with the maintenance of the roads.
Recommendation:
Council approves resolution d#11-053 authorizing the Mayor and Interim City Manager to
execute the agreement between Hennepin County and the City of St. Anthony for Road
Maintenance services for the term of 5 -years (01/01/2012 through 12/31/2016).
Hennepin County Transportation Department
1600 Prairie Drive
Medina,MN 55340-5421
August 15, 2011
Attn: Jay Hartman
Director of Public Works
City of St. Anthony
3301 Silver Lake Road
St. Anthony, MN 55418
Jay:
612-596-0300, Phone
763-478-4000, FAX
763-478-4030,TDD
www.hennepin.us
Enclosed are two copies of Contract No. 5034M1 (Agreement PW 35-10-11), your contract with
Hennepin County, to provide routine maintenance on CSAH 27 (Stinson Boulevard) between St.
Anthony Boulevard and 37th Avenue N.E.; CSAH 136 ( Silver Lake Road) between Kenzie
Terrace and 37th Avenue N.E.; CSAI-1 153 (Kenzie Terrace) between Stinson Boulevard and
Silver Lake Road; and CSAH 88 (New Brighton Boulevard) between St. Anthony Boulevard and
the East County Line from January 1, 2012 through December 31, 2016.
Please take the following step for further processing:
Have all copies signed by the appropriate City officials. Attach to the contract a certified copy
of your City Council's action authorizing the contract and its execution by the appropriate
officials. The Hennepin County Attorney will not approve these documents without this
attachment.
Before this contract can be approved by the Hennepin County Board of Commissioners and returned
to you, the above steps must be taken. You will be given a final, signed copy of this contract after
County Board approval. Please execute these documents as described and return all documents back
to me in the envelope provided.
Please call me at 612-596-0332 if you have any questions
Sincerely,
/3 �o,�—
Brian Langseth
Administrative Supervisor
BU
14
At I-qual Opporbmiry Employer Recycled Paper
COUNTY ATTORNEY CONTRACT REVIEW FORM
MC 200
FAX (612) 348-8299 DATE August 11, 2011
TO: Julie Bowman [Attorney]
FROM: Brian Langseth N774 763-745-7555 612-632-8891
[Name/Mail Code] (Phone) (FAX)
SUBJECT: 2 originals for approval as to X form _form and execution _execution
And 1 draft for review
Contract No. 5034M1 between Transportation/Operations [Department] and
The City of St Anthony [Vendor/Provider] for the City
to provide routine maintenance on County Roads within the City of St. Anthony. __wryness.
Contract Type:
_ X New X Renewal
Amendment
(prior agreement MUST be attached)
Other:
[Description]
_No changes to standard form
COPIES OF CERTIFICATES OF
INSURANCE & DELEGATION OF
AUTHORITY FOR SIGNATURE (S)
ARE IN DEPARTMENT FILE?
Yes_No X [If not, explain below]
_Changes to form—see paragraph(s):
_Contract previously discussed with/reviewed by [Attorney]
X Non-standard form (if renewal, prior agreement MUST BE attached)
COMMENTS: A draft copy with changes in red is attached for your review. Please let me know if
there needs to be any changes Mark Vanney said that as long as the city is willing to increase the
insurance to meet the coverages provided by the League of Minnesota City he was ok with the
agreement The city has agreed to those coverages which have been included in the final agreement.
The certificates of insurance and delegation of authority signatures have not been provided at this time.
These items will be requested along with the return of the signed agreements.
HCAO COMMENTS:
(deviscd 9/04)
15
Contract No 5034MI5020,46
Agreement No. PW 35-10-11
County Road Maintenance
City of St. Anthony
County of Hennepin
COUNTY ROAD MAINTENANCE AGREEMENT
THIS AGREEMENT is between the made a entered into by and betwee t'
COUNTY OF HENNEPIN, STATE OF MINNESOTA, (the "COUNTY") a-2300 Government
Center, Minneapolis, Minnesota 55487, on behalf of the Hennepin County Transportation
Department, ("DEPARTMENT") hereinafter .,ferred to as the "GO n TY " n 2300
,r i r
Mi li Minnesota t 55487 n behalf e f the Hennepin Coui*
Transportation Department, 1600 Prairie PFive, Medina Minnesota 553 4 0, hereinafter referred to
as the "DEPARTMENT" and the City of St. Anthony 3301 Silver Lake Road, St. Anthony
Minnesota 55418 ("CITY").,' _.__ina f4e._.__r_ a to the
WITNESSETH:
WHEREAS, Pursuant to Minnesota Statutes, Section 162.17, Subdivision 1, the parties
desire to enter into an agreement relating to the maintenance of County State Aid Highways
within and adjacent to the corporate limits of the C4yCITY upon the terms and conditions
hereinafter set forth.
NOW, THEREFORE, The parties do agree as follows:
The CITY will, during the term of this Agreement, maintain as hereinafter provided, those
portions of County State Aid Highways within and adjacent to the corporate limits of the CITY
listed as follows:
Milea >e
Centerline Lane
CSAH 27 - between St. Anthony Boulevard and 37th Ave. N.E. 1.16 4.64
CSAH 136 - between CSAH 153 and 37th Avenue N.E. 1.25 3.82
CSAH 153 - between Stinson Boulevard and CSAH 136 0.53 2.12
CSAH 88 - between St. Anthony Blvd. and East County Line 0.70 2.80
(Snow and ice control on CSAH 88 is covered by another agreement)
TERM AND COST OF THF; AGREEMENT
The CITY agrees to furnish services to the COUNTY during the period commencing
January 1, 2:007-2012 and terminating December 31, 20442016
Contract No 5034MI502046 17
Agreement No. PW 35-10-I1
The Go COUNTY will pay the Gk5-CITY for maintenance operations as specified
herein for the term of the Agreement, the amounts set forth in the Schedule of Costs
marked Exhibit "A" attached and incorporated by this reference.
Costs for Snow and Ice Control are based on a moving three-year average of the
GeuntyCOUNTY's total maintenance cost for Snow and Ice Control on all County State
Aid Highways and County Roads maintained by Hennepin County forces.
Costs for flushing and sweeping as defined, are based on a moving three—year average of
the GetxrtyCOUNTY's maintenance costs for a Selected Sample of Urban County State
Aid Highways, as set forth in Exhibit `B" attached and incorporated herein by reference.
2. SERVICES TO BE PROVIDED
The maintenance to be performed by the QtyCITY on CSAH's 27, 136 and 153, (10.58
lane miles) shall consist of the following:
a. Keep the aforesaid portions of County State Aid Highways reasonably free and clear
from snow, ice and debris, and undertake proper sanding and/or salting when
necessary. It shall be the QtyCITY's responsibility to maintain the fluid traffic
lanes to their full width and cleared to bare pavement within a reasonable period of
time following each winter storm.
b. Keeping aforementioned County State Aid Highways reasonably free of all
obstructions and impediments. The said maintenance shall include flushing,
sweeping, and disposal of debris during the calendar year.
The maintenance to be performed by the GityCI'FY on CSAH 88, (2.80 lane miles) shall
consist of the following:
a. Keeping aforementioned County State Aid Highways reasonably free of all
obstructions and impediments. The said maintenance shall include flushing,
sweeping, island brooming/sweeping and disposal of debris during the calendar
year.
b. Mow the grassed areas of the aforementioned County State Aid Highway as needed.
Said mowing does not include the steep ditches on the east side.
Upon any changes in the lane miles covered by this Agreement during the term of this
Agreement the eAyCI"fY shall continue to maintain GountyCOUNTY roadways and shall
be paid the amount to which it is entitled in accordance with the terms of this Agreement
at the unit prices indicated in said Exhibit "A". Said changes, substitutions, additions or
removals shall be prorated according to months of service.
Contract No 5034MI502-1-M6 18
Agreement No. PW 35-10-11
PAYMENT FOR SERVICES
Payment for services shall be made directly to the CITY after completion of the services
upon the presentation of a claim in the manner provided by law governing the COUNTY'S
payment of claims and/or invoices. The CITY shall submit on a semi-annual basis, and as
soon after the respective dates of April 30 and December 31 of each year as may be
possible invoices for services rendered on forms which may be furnished by the
COUNTY. Payment shall be made within forty-five (45) days from receipt of the invoice.
4. INDEPENDENT CITY
The CITY shall select the means, method, and manner of performing the services herein.
Nothing is intended or should be construed in any manner as creating or establishing the
relationship of co-partners between the parties hereto or as constituting the CITY as the
agent, representative, or employee of the COUNTY for any purpose or in any manner
whatsoever. The CITY is to be and shall remain an independent CITY with respect to all
services performed under this Agreement. The CITY represents that it has or will secure
at its own expense all personnel required in performing services under this Agreement.
Any and all personnel of the CITY or other persons while engaged in the performance of
any work or services required by the CITY under this Agreement shall have no
contractual relationship with the COUNTY, and shall not be considered employees of the
COUNTY. Any and all claims that may or might arise under the Minnesota Economic
Security Law or the Workers' Compensation Act of the State of Minnesota on behalf of
said personnel, arising out of employment or alleged employment, including, without
limitation, claims of discrimination against the CITY, its officers, agents, contractors, or
employees shall in no way be the responsibility of the COUNTY. The CITY shall
defend, indemnify, and hold harmless the COUNTY, its officials, officers, agents,
volunteers, and employees from any and all such claims irrespective of any determination
of any pertinent tribunal, agency, board, commission, or court. Such personnel or other
persons shall neither require nor be entitled to any compensation, rights, or benefits of
any kind whatsoever from the COUNTY, including, without limitation, tenure rights,
medical and hospital care, sick and vacation leave, Workers' Compensation, Re-
employment Compensation, disability, severance pay, and retirement benefits.
INDEMNIFICATION AND INSURANCE
a. The CITY agrees to defend, indemnify, and hold harmless the COUNTY, its
officials, officers, agents, volunteers and employees from any liability, claims,
causes of action, judgments, damages, losses, costs, or expenses, including
reasonable attorney's fees, resulting directly or indirectly from any act or omission
of the CITY, a subcontractor, anyone directly or indirectly employed by them,
and/or anyone for whose acts and/or omissions they may be liable in the
Contract No 5034MI5020,46
Agreement No. PW 35-10-11
performance of the services required by this Agreement, and against all loss by
reason of the failure of the CITY to perform fully, in any respect, all obligations
under this contract.
b. In order to protect CITY and those listed above under the indemnification
provision, CITY agrees at all times during the tern of this Agreement, and beyond
such term when so required, to have and keep in force the following insurance
coverages:
Limits
1. Commercial General Liability on an occurrence
basis with contractual liability coverage:
General Aggregate $1,500,000
Products—Completed Operations Aggregate 1,500,000
Personal and Advertising Injury 1,500,000
Each Occurrence—Combined Bodily
Injury and Property Damage 1,500,000
1 Workers' Compensation and Employer's Liability:
Workers' Compensation Statutory
In the event that CITY should hire employees or
subcontract this work, CITY shall obtain the
required insurance.
Employer's Liability. Bodily injury by:
Accident --Each Accident 500,000
Disease ---Policy Limit 500,000
Disease ---Each Employee 500,000
3. Professional Liability—Per Claim 1,500,000
Aggregate 1,500,000
The professional liability insurance must be
maintained continuously for a period of two years
after the termination of this Agreement.
C. An umbrella or excess policy over primary liability insurance coverages is an
acceptable method to provide the required insurance. limits.
The above establishes minimum insurance requirements. It is the sole
responsibility ofCITY to determine the need for and to procure additional
insurance which may be needed in connection with this Agreement. Upon written
request, CITY shall promptly submit copies of insurance policies to the
COUNTY.
4
19
Contract No 5034M15021 -Mb 20
Agreement No. PW 35-10-11
MAW M" MeMMIMH M
if the CITY is based outside
mfvv,the St..tv .f
c''iucnri�t apply t.
��,�ff ntn law
iV1�111I"Le�VP
L...../oyer's L.iabi1'y
LI d
......
R
Each Accident
100,000
eideRt
if the CITY is based outside
mfvv,the St..tv .f
c''iucnri�t apply t.
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iV1�111I"Le�VP
L...../oyer's L.iabi1'y
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R
Each Accident
100,000
eideRt
13iseaseIellc
0,000
E 1� Employee
IO 008
—Pis -ease
The CITY shall not commence work until it has obtained required insurance and filed
with the Contract Administrator (see Section 13), a properly executed Certificate of
Insurance which clearly evidences required insurance coverages. The certificate(s) shall
name Hennepin County as the certificate holder and as an additional insured for the
liability coverage(s) with respect to operations covered under the Agreement.
Copies of insurance policies shall be promptly submitted to the COUNTY upon written
request.
Contract No 5034MI 502046 21
Agreement No. PW 35-10-11
6. DATA PRIVACY
CITY, its officers, agents, owners, partners, employees, volunteers and subcontractors
agree to abide by the provisions of the Minnesota Government Data Practices Act,
Minnesota Statutes, Chapter 13, the Health Insurance Portability and Accountability Act
and implementing regulations, if applicable, and all other applicable state and federal
laws, rules, regulations and orders relating to data privacy or confidentiality, and as any of
the same may be amended. CITY agrees to defend, indemnify and hold harmless the
COUNTY, its officials, officers, agents, employees, and volunteers from any claims
resulting from CITY's officers', agents', owners', partners', employees', volunteers',
assignees' or subcontractors' unlawful disclosure and/or use of such protected data. The
terms of this paragraph shall survive the cancellation or termination of this Agreement.
7. RECORDS — AVAILABILITY/ACCESS
Subject to the requirements of Minnesota Statutes Section 16C.05, Subd. 5 (as may be
amended), the CITY agrees that the Goui}tyCOUNTY, the State Auditor, the Legislative
Auditor or any of their duly authorized representatives, at any time during normal
business hours, and as often as they may reasonably deem necessary, shall have access to
and the right to examine, audit, excerpt, and transcribe any books, documents, papers,
records, etc., which are pertinent to the accounting practices and procedures of the CITY
and involve transactions relating to this Agreement. Such materials shall be maintained
and such access and rights shall be in force and effect during the period of the Agreement
and for six (6) years after its termination or cancellation.
8. SUCCESSORS, SUBCONTRACTING AND ASSIGNMENTS
The CITY binds itself, its partners, successors, assigns and legal representatives to the
COUNTY in respect to all covenants, agreements and obligations contained in the
contract documents. The CITY shall not assign, subcontract, transfer or pledge this
Agreement and/or the services to be performed hereunder, whether in whole or in part,
nor assign any monies due or to become due to it hereunder without the prior written
consent of the COUNTY.
Permission to subcontract, however, shall under no circumstances relieve the CITY of its
liabilities and obligations under the Agreement. Further, the CITY shall be fully
responsible for the acts, omissions, and failure of its subcontractors in the performance of
the herein specified contractual services, and of person(s) directly or indirectly employed
by subcontractors. Contracts between the CITY and each subcontractor shall require that
the subcontractor's services be performed in accordance with the terms and conditions
herein specified. A consent to assign shall be accomplished by execution of a form
prepared by the COUNTY and signed by the CITY, the assignee and the COUNTY.
Contract No 5034M1cn� 22
Agreement No. PW 35-10-11
MERGER AND MODIFICATION
a. It is understood and agreed that the entire Agreement between the parties is
contained herein and that this Agreement supersedes all oral agreements and
negotiations between the parties relating to the subject matter hereof. All items
referred to in this Agreement are incorporated or attached and are deemed to be
part of this Agreement.
b. Any alterations, variations, modifications, or waivers of provisions of this
Agreement shall only be valid when they have been reduced to writing as an
amendment to this Agreement signed by the parties hereto.
10. DEFAULT AND CANCELLATION
a. If the CITY fails to perform any of the provisions of this Agreement or so fails to
administer the work as to endanger the performance of the Agreement, this shall
constitute a default. Unless the CITY's default is excused by the COUNTY, the
COUNTY may upon written notice immediately cancel this Agreement in its
entirety. Additionally, failure to comply with the terms of this Agreement shall be
just cause for the COUNTY for delaying payment until the CITY's compliance.
In the event of a decision to withhold payment, the COUNTY shall furnish prior
written notice to the CITY.
b. Notwithstanding any provision of this Agreement to the contrary, the CITY shall
not be relieved of liability to the COUNTY for damages sustained by the
COUNTY by virtue of any breach of this Agreement by the CITY. Upon notice to
the CITY of the claimed breach and the amount of the claimed damage, the
COUNTY may withhold any payments to the CITY for the purpose of set-off until
such time as the exact amount of damages due the COUNTY from the CITY is
determined. Following notice from the COUNTY of the claimed breach and
damage, the CITY and the COUNTY shall attempt to resolve the dispute in good
faith.
C. The above remedies shall be in addition to any other right or remedy available to
the COUNTY under this Agreement, law, statute, rule, and/or equity.
d. The COUNTY's failure to insist upon strict performance of any provision or to
exercise any right under this Agreement shall not be deemed a relinquishment or
waiver of the same, unless consented to in writing. Such consent shall not
constitute a general waiver or relinquishment throughout the entire term of the
Agreement.
e. This Agreement may be canceled with or without cause by either party upon thirty
(30) days written notice.
Contract No 5034MI502jM6 23
Agreement No. PW 35-10-11
11. CONTRACT ADMINISTRATION
In order to coordinate the services of the CITY with the activities of the Department of
Transportation/Operations so as to accomplish the purposes of this Agreement, Brian
Langseth, Administrative Supervisor, or his successor, shall manage this Agreement on
behalf of the COUNTY and serve as liaison between the COUNTY and the CITY.
Jay Hartman, Director of Public Works, (612-782-3301/Fax 612-782-3302) shall manage
the contract on behalf of the CITY. The CITY may replace such person but shall
immediately give written notice to the COUNTY of the name, phone number and fax
number (if available) of such substitute person and of any other subsequent substitute
person.
12. COMPLIANCE AND NON -DEBARMENT CERTIFICATION
a. The CITY shall comply with all applicable federal, state and local statutes,
regulations, roles and ordinances in force or hereafter enacted.
b. The CITY certifies that it is not prohibited from doing business with either the
federal government or the State of Minnesota as a result of debarment or
suspension proceedings.
13. SUBCONTRACTOR PAYMENT
CITY shall pay any subcontractor within ten days of the CITY's receipt of payment from
the Count) COUNTY for undisputed services provided by the subcontractor. The CITY
shall pay interest of 1'/2 percent per month or any part of a month to the subcontractor on
any undisputed amount not paid on time to the subcontractor. The minimum monthly
interest penalty payment for an unpaid balance of $100.00 or more is $10.00. Foran
unpaid balance of less than $100.00, the CITY shall pay the actual penalty due to the
subcontractor. A subcontractor who prevails in a civil action to collect interest penalties
from the CITY must be awarded its costs and disbursements, including any attorney's
fees, incurred in bringing the action.
14. PAPER RECYCLING
The COUNTY encourages the CITY to develop and implement an office paper and
newsprint recycling program.
Contract No 5034M15021?46 24
Agreement No. PW 35-10-11
15. NOTICES
Any notice or demand which must be given or made by a party hereto under the terms of
this Agreement or any statute or ordinance shall be in writing, and shall be sent registered
or certified mail. Notices to the COUNTY shall be sent to the County Administrator with
a copy to the originating Department at the address given in the opening paragraph of the
Agreement. Notice to the CITY shall be sent to the address stated in the opening
paragraph of the Agreement.
16. CONFLICT OF INTEREST
The CITY affirms that to the best of CITY's knowledge, CITY's involvement in this
Agreement does not result in a conflict of interest with any party or entity which may be
affected by the terms of this Agreement. The CITY agrees that, should any conflict or
potential conflict of interest become known to CITY, CITY will immediately notify the
COUNTY of the conflict or potential conflict, specifying the part of this Agreement
giving rise to the conflict or potential conflict, and will advise the COUNTY whether the
CITY will or will not resign from the other engagement or representation.
17. PROMOTIONAL LITERATURE
CITY agrees that the terms "Hennepin County" or any derivative thereof shall not be
utilized in any promotional literature, advertisements of any type or form or client lists
without the express prior written consent of the COUNTY.
19. MINNESOTA LAWS GOVERN
The Laws of the State of Minnesota shall govern all questions and interpretations
concerning the validity and construction of this Agreement and the legal relations
between the herein parties and performance under it. The appropriate venue and
jurisdiction for any litigation hereunder will be those courts located within the County of
Hennepin, State of Minnesota. Litigation, however, in the federal courts involving the
herein parties will be in the appropriate federal court within the State of Minnesota. If
any provision of this Agreement is held invalid, illegal or unenforceable, the remaining
provisions will not be affected.
TI -IIS PORTION OF PAGE INTENTIONALLY LEFT BLANK
Contract No 5034M13820M6
Agreement No. #'W 35-10-11
IN TESTIMONY WHEREOF, The parties hereto have caused this agreement to be.
executed by their respective duly authorized officers as of the day and year first above written.
CITY OF ST. ANTHONY
(SEAL) By:
Mayor
And:
City Manager
Date:
COUNTY OF HENNEPIN
ATTEST:
By: By:
Deputy/Clerk of the County Board Chair of its County Board
APPROVED AS TO FORM:
By:
Assistant County Attorney
Date:
APPROVED AS TO EXECUTION
Assistant County Attorney
And:
^ 6��County Administrator
Date:
And:
Assistant County Administrator, Public Works
RECOMMENDED FOR APPROVAL
By:
Director, Transportation Department
and County Engineer
Date: Date:
25
Contract No 5034M1
Agreement No. PW 35-10-11
County Road Maintenance
City of St. Anthony
County of Hennepin
COUNTY ROAD MAINTENANCE AGREEMENT
THIS AGREEMENT is between the COUNTY OF HENNEPIN, STATE OF
MINNESOTA, (the "COUNTY") a-2300 Government Center, Minneapolis, Minnesota 55487,
on behalf of the Hennepin County Transportation Department, ("DEPARTMENT") and the City
of St. Anthony 3301 Silver Lake Road, St. Anthony Minnesota 55418 ("CITY").
WITNESSETH:
WHEREAS, Pursuant to Minnesota Statutes, Section 162.17, Subdivision 1, the parties
desire to enter into an agreement relating to the maintenance of County State Aid Highways
within and adjacent to the corporate limits of the CITY upon the terms and conditions hereinafter
set forth.
NOW, THEREFORE, The parties do agree as follows:
The CITY will, during the term of this Agreement, maintain as hereinafter provided, those
portions of County State Aid Highways within and adjacent to the corporate limits of the CITY
listed as follows:
Mileage
Centerline Lane
CSAH 27 - between St. Anthony Boulevard and 37th Ave. N.E. 1.16 4.64
CSAH 136 - between CSAH 153 and 37th Avenue N.E. 1.25 3.82
CSAH 153 - between Stinson Boulevard and CSAH 136 0.53 2.12
CSAH 88 - between St. Anthony Blvd. and East County Line 0.70 2.80
(Snow and ice control on CSAH 88 is covered by another agreement)
TERM AND COST OF THE AGREEMENT
The CITY agrees to furnish services to the COUNTY during the period commencing
January 1, 2012 and terminating December 31, 2016
The COUNTY will pay the CITY for maintenance operations as specified herein for the
term of the Agreement, the amounts set forth in the Schedule of Costs marked Exhibit "A"
attached and incorporated by this reference.
NR
Contract No 5034M1
Agreement No. PW 35-10-11 27
Costs for Snow and Ice Control are based on a moving three-year average of the
COUNTY's total maintenance cost for Snow and Ice Control on all County State Aid
Highways and County Roads maintained by Hennepin County forces.
Costs for flushing and sweeping as defined, are based on a moving three—year average of
the COUNTY's maintenance costs for a Selected Sample of Urban County State Aid
Highways, as set forth in Exhibit "B" attached and incorporated herein by reference.
2. SERVICES TO BE PROVIDED
The maintenance to be performed by the CITY on CSAH's 27, 136 and 153, (10.58 lane
miles) shall consist of the following:
a. Keep the aforesaid portions of County State Aid Highways reasonably free and clear
from snow, ice and debris, and undertake proper sanding and/or salting when
necessary. It shall be the CITY's responsibility to maintain the fluid traffic lanes to
their full width and cleared to bare pavement within a reasonable period of time
following each winter storm.
b. Keeping aforementioned County State Aid Highways reasonably free of all
obstructions and impediments. The said maintenance shall include flushing,
sweeping, and disposal of debris during the calendar year.
The maintenance to be performed by the CITY on CSAH 88, (2.80 lane miles) shall
consist of the following:
a. Keeping aforementioned County State Aid Highways reasonably free of all
obstructions and impediments. The said maintenance shall include flushing,
sweeping, island brooming/sweeping and disposal of debris during the calendar
year.
b. Mow the grassed areas of the aforementioned County State Aid Highway as needed.
Said mowing does not include the steep ditches on the east side.
Upon any changes in the lane miles covered by this Agreement during the term of this
Agreement the CITY shall continue to maintain COUNTY roadways and shall be paid the
amount to which it is entitled in accordance with the terms of this Agreement at the unit
prices indicated in said Exhibit "A". Said changes, substitutions, additions or removals
shall be prorated according to months of service.
t6
Contract No 5034M1
Agreement No. PW 35-10-11 28
PAYMENT FOR SERVICES
Payment for services shall be made directly to the CITY after completion of the services
upon the presentation of a claim in the manner provided by law governing the COUNTY'S
payment of claims and/or invoices. The CITY shall submit on a semi-annual basis, and as
soon after the respective dates of April 30 and December 31 of each year as may be
possible invoices for services rendered on forms which may be furnished by the
COUNTY. Payment shall be made within forty-five (45) days from receipt of the invoice.
4. INDEPENDENT CITY
The CITY shall select the means, method, and manner of performing the services herein.
Nothing is intended or should be construed in any manner as creating or establishing the
relationship of co-partners between the parties hereto or as constituting the CITY as the
agent, representative, or employee of the COUNTY for any purpose or in any manner
whatsoever. The CITY is to be and shall remain an independent CITY with respect to all
services performed under this Agreement. The CITY represents that it has or will secure
at its own expense all personnel required in performing services under this Agreement.
Any and all personnel of the CITY or other persons while engaged in the performance of
any work or services required by the CITY under this Agreement shall have no
contractual relationship with the COUNTY, and shall not be considered employees of the
COUNTY. Any and all claims that may or might arise under the Minnesota Economic
Security Law or the Workers' Compensation Act of the State of Minnesota on behalf of
said personnel, arising out of employment or alleged employment, including, without
limitation, claims of discrimination against the CITY, its officers, agents, contractors, or
employees shall in no way be the responsibility of the COUNTY. The CITY shall
defend, indemnify, and hold harmless the COUNTY, its officials, officers, agents,
volunteers, and employees from any and all such claims irrespective of any determination
of any pertinent tribunal, agency, board, commission, or court. Such personnel or other
persons shall neither require nor be entitled to any compensation, rights, or benefits of
any kind whatsoever from the COUNTY, including, without limitation, tenure rights,
medical and hospital care, sick and vacation leave, Workers' Compensation, Re-
employment Compensation, disability, severance pay, and retirement benefits.
INDEMNIFICATION AND INSURANCE
a. The CITY agrees to defend, indemnify, and hold harmless the COUNTY, its
officials, officers, agents, volunteers and employees from any liability, claims,
causes of action, judgments, damages, losses, costs, or expenses, including
reasonable attorney's fees, resulting directly or indirectly from any act or omission
of the CITY, a subcontractor, anyone directly or indirectly employed by them,
and/or anyone for whose acts and/or omissions they may be liable in the
performance of the services required by this Agreement, and against all loss by
Contract. No 5034M1
Agreement No. PW 35-10-11
reason of the failure of the CITY to perform fully, in any respect, all obligations
under this contract.
b. In order to protect CITY and those listed above under the indemnification
provision, CITY agrees at all times during the term of this Agreement, and beyond
such term when so required, to have and keep in force the following insurance
coverages:
Limits
Commercial General Liability on a claims made
basis with contractual liability coverage:
General Aggregate
Products—Completed Operations Aggregate
Personal and Advertising Injury
Each Occurrence—Combined Bodily
Injury and Property Damage
2. Workers' Compensation and Employer's Liability:
Workers' Compensation
In the event that CITY should hire employees or
subcontract this work, CITY shall obtain the
required insurance.
Employer's Liability. Bodily injury by:
Accident—Each Accident
Disease—Policy Limit
Disease—Each Employee
Professional Liability—Per Claim
Aggregate
The professional liability insurance must be
maintained continuously for a period of two years
after the termination of this Agreement.
$1,500,000
1,500,000
1,500,000
1,500,000
Statutory
500,000
500,000
500,000
1,500,000
1,500,000
C. An umbrella or excess policy over primary liability insurance coverages is an
acceptable method to provide the required insurance limits.
The above establishes minimum insurance requirements. It is the sole
responsibility of CITY to determine the need for and to procure additional
insurance which may be needed in connection with this Agreement. Upon written
request, CITY shall promptly submit copies of insurance policies to the
COUNTY. .
13 �—
29
Contract No 5034M1
Agreement No. PW 35-10-11 30
The CITY shall not commence work until it has.obtained required insurance and filed
with the Contract Administrator (gee Section 13), a properly executed Certificate of
Insurance which clearly evidences required insurance coverages. The eertifrcate(s) shall
name Hennepin County as the certificate holder and as an additional insured for the
liability coverage(s) with respect to operations covered under the Agreement.
Copies of insurance policies shall be promptly submitted to the COUNTY upon written
request.
6. DATA PRIVACY
CITY, its officers, agents, owners, partners, employees, volunteers and subcontractors
agree to abide by the provisions of the Minnesota Government Data Practices Act,
Minnesota Statutes, Chapter 13, the Health Insurance Portability and Accountability Act
and implementing regulations, if applicable, and all other applicable state and federal
laws, rules, regulations and orders relating to data privacy or confidentiality, and as any of
the same may be amended. CITY agrees to defend, indemnify and hold harmless the
COUNTY, its officials, officers, agents, employees, and volunteers from any claims
resulting from CITY's officers', agents', owners', partners', employees', volunteers',
assignees' or subcontractors' unlawful disclosure and/or use of such protected data. The
terms of this paragraph shall survive the cancellation or termination of this Agreement.
7. RECORDS — AVAILABILITY/ACCESS
Subject to the requirements of Minnesota Statutes Section 16C.05, Subd. 5 (as may be
amended), the CITY agrees that the COUNTY, the State Auditor, the Legislative Auditor
or any of their duly authorized representatives, at any time during normal business hours,
and as often as they may reasonably deem necessary, shall have access to and the right to
examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which
are pertinent to the accounting practices and .procedures of the CITY and involve
transactions relating to this Agreement. Such materials shall be maintained and such
access and rights shall be in force and effect during the period of the Agreement and for
six (6) years after its termination or cancellation.
8. SUCCESSORS, SUBCONTRACTING AND ASSIGNMENT'S
The CITY binds itself, its partners, successors, assigns and legal representatives to the
COUNTY in respect to all covenants, agreements and obligations contained in the
contract documents. The CITY shall not assign, subcontract, transfer or pledge this
Agreement and/or the services to be performed hereunder, whether in whole or in part,
nor assign any monies due or to become due to it hereunder without the prior written
consent of the COUNTY.
Contract No 5034M1
Agreement No. PW 35-10-11 31
Permission to subcontract, however, shall under no circumstances relieve the CITY of its
liabilities and obligations under the Agreement. Further, the CITY shall be fully
responsible for the acts, omissions, and failure of its subcontractors in the performance of
the herein specified contractual services, and of person(s) directly or indirectly employed
by subcontractors. Contracts between the CITY and each subcontractor shall require that
the subcontractor's services be performed in accordance with the terms and conditions
herein specified. A consent to assign shall be accomplished by execution of a form
prepared by the COUNTY and signed by the CITY, the assignee and the COUNTY.
9. MERGER AND MODIFICATION
a. It is understood and agreed that the entire Agreement between the parties is
contained herein and that this Agreement supersedes all oral agreements and
negotiations between the parties relating to the subject matter hereof. All items
referred to in this Agreement are incorporated or attached and are deemed to be
part of this Agreement'
b. Any alterations, variations, modifications, or waivers of provisions of this
Agreement shall only be valid when they have been reduced to writing as an
amendment to this Agreement signed by the parties hereto.
10. DEFAULT AND CANCELLATION
a. If the CITY fails to perform any of the provisions of this Agreement or so fails to
administer the work as to endanger the performance of the Agreement, this shall
constitute a default. Unless the CITY's default is excused by the COUNTY, the
COUNTY may upon written notice immediately cancel this Agreement in its
entirety. Additionally, failure to comply with the terms of this Agreement shall be
just cause for the COUNTY for delaying payment until the CITY's compliance.
In the event of a decision to withhold payment, the COUNTY shall,furnish prior
written notice to the CITY.
Notwithstanding any provision of this Agreement to the contrary, the CITY shall
not be relieved of liability to the COUNTY for damages sustained by the
COUNTY by virtue of any breach of this Agreement by the CITY. Upon notice to
the CTTY of the claimed breach and the amount of the claimed damage, the
COUNTY may withhold any payments to the CITY for the purpose of set-off until
such time as the exact amount of damages due the COUNTY from the CITY is
determined. Following notice from the COUNTY of the claimed breach and
damage, the CITY and the COUNTY shall attempt to resolve the dispute in good
faith.
The above remedies shall be in addition to any other right or remedy available to
the COUNTY under this Agreement, law, statute, rule, and/or equity.
13 L--
Contract No 5034M1 3 2
Agreement No. PW 35-10-11 .
d. The COUNTY's failure to insist upon strict performance of any provision or to
exercise any right under this Agreement shall not be deemed a relinquishment or
waiver of the same, unless consented to in writing. Such consent shall not
constitute a general waiver or relinquishment throughout the entire term of the
Agreement.
e. This Agreement may be canceled with or without cause by either party upon thirty
(30) days written notice.
11. CONTRACT ADMINISTRATION
In order to coordinate the services of the. CITY with the activities of the Department of
Transportation/Operations so as to accomplish the purposes of this Agreement, Brian
Langseth, Administrative Supervisor, or his successor, shall manage this Agreement on
behalf of the COUNTY and serve as liaison between the COUNTY and the CITY.
Jay Hartman, Director of Public Works, (612-782-3301/Fax 612-782-3302) shall manage
the contract on behalf of the CITY. The CITY may replace such person but shall
immediately give written notice to the COUNTY of the name, phone number and fax
number (if available) of such substitute person and of any other subsequent substitute
person.
12. COMPLIANCE AND NON -DEBARMENT CERTIFICATION
a. The CITY shall comply with all applicable federal, state and local statutes,
regulations, rules and ordinances in force or hereafter enacted.
b. The CITY certifies that it is not prohibited from doing business with either the
federal government or the State of Minnesota as a result of debarment or
suspension proceedings.
13. SUBCONTRACTOR PAYMENT
CITY shall pay any subcontractor within ten days of the CITY's receipt of payment from
the COUNTY for undisputed services provided by the subcontractor. The CITY shall pay
interest of I %z percent per month or any part of a month to the subcontractor on any
undisputed amount not paid on time to the subcontractor. The minimum monthly interest
penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid
balance of less than $100.00, the CITY shall pay the actual penalty due to the
subcontractor. A subcontractor who prevails in a civil action to collect interest penalties
from the CITY must be awarded its costs and disbursements, including any attorney's
fees, incurred in bringing the action.
Contract No 5034MI 33
Agreement No. PW 35-10-11
14. PAPER RECYCLING
The COUNTY encourages the CITY to develop and implement an office paper and
newsprint recycling program.
15. NOTICES
Any notice or demand which must be given or made by a party hereto under the terms of
this Agreement or any statute or ordinance shall be in writing, and shall be sent registered
or certified mail. Notices to the COUNTY shall be sent to the County Administrator with
a copy to the originating Department at the address given in the opening paragraph of the
Agreement. Notice to the CITY shall be sent to the address stated in the opening
paragraph of the Agreement.
16. CONFLICT OF INTEREST
The CITY affirms that to the best of CITY's knowledge, CITY's involvement in this
Agreement does not result in a conflict of interest with any party or entity which may be
affected by the terms of this Agreement. The CITY agrees that, should any conflict or
potential conflict of interest become known to CITY, CITY will immediately notify the
COUNTY of the conflict or potential conflict, specifying the part of this Agreement
giving rise to the conflict or potential conflict, and will advise the COUNTY whether the
CITY will or will not resign from the other engagement or representation.
17. PROMOTIONAL LITERATURE
CITY agrees that the terms "Hennepin County" or any derivative thereof shall not be
utilized in any promotional literature, advertisements of any type or form or client lists
without the express prior written consent of the COUNTY.
19. MINNESOTA LAWS GOVERN
The Laws of the State of Minnesota shall govern all questions and interpretations
concerning the validity and construction of this Agreement and the legal relations
between the herein parties and performance under it. The appropriate venue and
.jurisdiction for any litigation hereunder will be those courts located within the County of
IIennepin, State of Minnesota. Litigation, however, in the federal courts involving the
herein parties will be in the appropriate federal court within the State of Minnesota. If
any provision of this Agreement is held invalid, illegal or unenforceable, the remaining
provisions will not be affected.
THIS PORTION OF'PAGE INTENTIONALLY LEFT BLANK
,6L
Contract No 5034M1
Agreement No. PW 35-10-11
IN TESTIMONY WHEREOF, The parties hereto have caused this agreement to be
executed by their respective duly authorized officers as of the day and year first above written.
(SEAL)
CITY OF ST. ANTHONY
By:
Mayor
Date:
And:
City Manager
COUNTY OF HENNEPIN
ATTEST:
By: By:
Deputy/Clerk of the County Board Chair of its County Board
Date:
APPROVED AS TO FORM:
By: (k•<m yi'i
Assidant County Attorney
Date: 'ell////
APPROVED AS TO EXECUTION:
By:
Assistant County Attorney
Date:
County Administrator
Assistant County Administrator, Public Works
Date:
RECOMMENDED FOR APPROVAL
By:
Director, Transportation Department
and County Engineer
Date:
L
34
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36
Contract No.
Agreement No. PW 35-10-11
Exhibit "B"
SELECTED SAMPLE OF URBAN COUNTY STATE AID MGHWAYS
Road & Zone
Termini
Length
Lane Miles
COik'
........... .. ..
3
4000302
TH169 to TH 100
2.64
15.20
5:::::
4000503
Aquila fo In I d . .. .
.. . .. .........
. ..10;...65:,
9
4666602
m 16 to CSAH 102
4.16
18.28
q::'
40009,0311111::':
CSAI-11101taXe s
2103
10
4001004
TH 169 to CSAH 81
3.35
10.22
10
400,1003
CSAH:$1 to CSAH 151,
.......... ..... .. .. ................
10
4001006
CSAH 152 to TH 100
0.80
4,77
4,7
,
.�
01
CSAH Iito FAI 04 ..... .. .... ... . ...
. ......... ....... ..... .. ........ .......
:85:,::
. . .. ...... . ....
32
4003201
CSAH I to 82nd AVE
2.55
10.87
32,
:4663202
:43
82nd AVE, VE ta, T14-62
.... .... ..... ..........
.1 1 19.�::.
35
4003501
CSAH I TO 81st AVE
2.12
6.37
35
4003502.1
8IstAVE .t0:TH 62 11 11 1-111,11,1111 1.
233
9 4
52
4005201
CSAR I TO PAI 494
2.45
10.10
51
4005202
1'AV4 54 to TH 62
2.11
8.46
53
4005302
CSAR 32 to TH 77
104
12.99
66
4006601
CSAH 102 to Xer es
2,17
7.99
102
4010202
St. Croix to CSAR 70
0.58
2.33
156
4015602
ITH 55_to:CSA1i70
h63
7.19
156
4015603
CSAH 70t o CSAR 9
1.76
7.04
156
4015604 F
CSAH 9 to CSAH 10
1.54
6,22
TOTAL 52.06 219.75
Routine Maintenance Iterns used in cost analysis.
Routine Sweepinij
Flush and Sweep
Kick -Off Brooming
Island Sweeping
/3L
CITY OF ST. ANTHONY VILLAGE
RESOLUTION 11-053
A RESOLUTION AUTHORIZING THE MAYOR AND INTERIM CITY MANAGER TO
EXECUTE THE AGREEMENT BETWEEN HENNEPIN COUNTY AND THE
CITY OF ST. ANTHONY FOR ROAD MAINTENANCE SERVICES
BE IT RESOLVED, that the Mayor and Interim City Manager are authorized to sign the
Agreement between Hennepin County and the City of St. Anthony for road
maintenance services, for the calendar years 2012 through 2016 on behalf of the City of
St. Anthony.
Adopted this 13th day of September, 201.1.
ATTEST:
Mayor
City Clerk
Review for Administration:_—
hlterim City Manager
37
MEMORANDUM
DATE: September 13, 2011
TO: City Council
FROM: Mike Morrison, City Manager
Roger Larson, Finance Director
ITEM: GENERAL FUND BUDGET/LEVY
At the April 4th, May 2nd, May 31 st and August 1 st work sessions, the City Council and
Staff reviewed the 2012 General Operating and Capital Equipment Budgets.
Based on discussions with the Council, Staff has prepared a proposed 2012 General
Operating Budget totaling $5,498,650. This represents a $20,650 dollar or a 0.38%
percent increase from 2011. The parameters for preparing the budget included:
1) The budget was prepared using the 3 -Year Averaging Method.
2) Salary increase & employer health insurance contribution:
a. Pending based on negotiations with labor unions
and non-union employees.
The 2012 General Operating Levy totals $3,045,166, which represents an increase of
$99,655 dollars.
A review of the proposed 2012 total levy is as follows:
The proposed 2012 Capital Equipment Budget totals $409,200. These purchases have no
impact on the tax levy. They are funded by a combination of liquor reserve funds, liquor
operating profits, MSA revolving funds, water filtration interest earnings, and the
trade/sale of existing equipment.
The annual transfer of Liquor Operating Profits helps reduce taxes and provides finding
for capital equipment. In 2012, Liquor Operations will transfer $305,800 to the General
Fund and $94,200 to the Capital Equipment Fund.
Amount
Increase
General Operating Levy
$3,045,166
$ 99,655
Road Improvement Levy
$1,500,755
$132,263
Lease Revenue Bonds
$ 409,773
$ 3,097
HRA Levy
$ 110,500
$ - 0 -
Tax Abatement
$ 149,395
$ 4,329
PERA Levy
$ 7,500
$ - 0
Total Levy
$5,223,089
$239,344-4.80%
The proposed 2012 Capital Equipment Budget totals $409,200. These purchases have no
impact on the tax levy. They are funded by a combination of liquor reserve funds, liquor
operating profits, MSA revolving funds, water filtration interest earnings, and the
trade/sale of existing equipment.
The annual transfer of Liquor Operating Profits helps reduce taxes and provides finding
for capital equipment. In 2012, Liquor Operations will transfer $305,800 to the General
Fund and $94,200 to the Capital Equipment Fund.
39
Page 2
To help offset the cost of operations and capital equipment, Staff will continue to seek
Grants and Donations from Federal, State and private sources. Since 1999 to date, the
City has received $15,711,460 which represents $1,909.98 per resident.
Some recent Grants include: a FEMA Grant for Fire Department equipment; a Homeland
Security Grant that pays for 75% of the cost of an Outdoor Warning Siren; Federal and
State Vest Grants for the Police Department; on-going Safe and Sober Grants for Public
Safety; and a MWMO Grant provided funding for an over -seeder for Public Works.
At tonight's Council meeting (September 13`x'), Staff is presenting a proposed 2012
General Operating Budget and Properly Tax Levy to the City Council. A resolution
needs to be passed certifying a preliminary levy to Hennepin and Ramsey Counties by
September 15«'.
The final presentation of the 2012 General Operating Budget and Property Tax Levy is
scheduled for the December 13t", 2011, Council Meeting. At the meeting, Staff will
present a recap of the 2012 General Operating Budget and the impact of the 2012
Property Tax Levy.
Recommendation:
Council approves resolution #11-054 setting the Proposed 2012 Property Tax Levy
and General Operating Budget.
GENERALFUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
REVENUES
Property Tax - Levy
Penalties, Interest, Tax Forfeitures
Non/Levy - Property Clean Up
PERA - Rate Increase Levy
Licenses
Permits
Dare/School District #282 Levy
Fire Relief Association - 2% Insurance/Pension
Intergovernmental Revenue
Loss in Market Value Credit
Contract Revenue (Lauderdale/Falcon Heights)
Charges for Service (Fines)
Miscellaneous Revenues
Transfers from Other Funds
Other Revenue (Grants, Donations & Misc. Services)
Fund Balance Reserves (2009)
GENERAL FUND TOTAL REVENUES
EXPENDITURES
2008
2009
2010
2011
2012
ACTUAL
ACTUAL
ACTUAL
BUDGET
BUDGET
$2,612,962
$2,761,349
$2,793,818
$2,945,511
$3,045,166
$5,095
$17,782
$86,566
$3,000
$3,000
$0
$0
$0
$22,300
$0
$7,500
$7,500
$7,500
$7,500
$7,500
$41,736
$42,206
$47,758
$41,600
$43,900
$206,082
$316,115
$176,337
$204,900
$195,825
$14,800
$14,750
$14,784
$14,500
$14,500
$40,177
$32,411
$34,415
$52,500
$37,500
$287,672
$241,822
$271,122
$232,400
$289,450
$0
$0
$0
($135,000)
($135,000)
$1,096,200
$1,156,500
$1,157,190
$1,180,334
$1,192,138
$114,062
$112,068
$106,176
$118,500
$110,750
$173,330
$160,017
$176,112
$216,655
$191,521
$352,500
$438,900
$448,400
$448,400
$462,400
$46,808
$54,543
$55,933$40,000$40,000
1.46%
$936,421
$0
Rio
N
$84,900
-2.37%
$4,998,924 $5,355,963 $5,376,111 $5,478000 s ;1�5498:fi59:
General Operating Budget
Mayor / City Council
Public/Intergovernmental Relations
Cable Franchise
General Management
Elections
Finance, Insurance /Accounting
Assessing
Legal
Engineering, Planning / Zoning
City Buildings
Emergency Management
Police Protection
Lauderdale/Falcon Heights Contracts
Maintenance & Repair (Police Vehicles)
Dare Education (Levy Funded by I.S.D. #282)
Fire Protection
Maintenance Repair (Fire Vehicles)
Fire Relief - 2% Insurance/Pension
Inspections, Building/Plumbing/Heating/Health
Animal Control
Public Works
Public Works, Maintenance, Repair & Equipment
Tree and Weed Care
Parks
Community Services/Recycling Transfer
Safe and Sober/Grants
Other Grants and Expenditures
GENERAL FUND TOTAL EXPENDITURES
FUND BALANCE AT END OF YEAR
Actual Revenue
Actual Expenditure
Increase in Fund Balance
3.38%
0.00%
-100.00%
0.00%
5.53%
-4.43%
0.00%
-28.57%
24.55%
0.00%
1.00%
-6.54%
-11.60%
3.12%
0.00%
-100.00%
0.38%
2008
2009
2010
2011
2012
ACTUAL
ACTUAL
ACTUAL
BUDGET
BUDGET
$59,729
$52,781
$54,394
$58,800
$55,700
-5.27%
$24,504
$21,903
$19,616
$25,600
$22,000
-14.06%
$34,915
$38,239
$36,406
$38,100
$36,725
-3.61%
$105,171
$102,400
$104,681
$109,400
$108,050
-1.23%
$32,789
$19,259
$25,616
$29,000
$32,400
11.72%
$271,758
$264,475
$256,712
$286,300
$271,950
-5.01%
$40,734
$42,947
$45,166
$44,700
$43,300
-3.13%
$68,975
$67,013
$62,446
$75,000
$48,150
-35.80%
$3,722
$1,907
$5,317
$5,200
$3,700
-28.85%
$180,816
$193,378
$170,363
$180,500
$181,200
0.39%
$56,752
$58,887
$58,955
$59,700
$62,325
4.40%
$1,347,533
$1,456,297
$1,493,172
$1,554,500
$1,577,250
1.46%
$936,421
$1,004,495
$1,014,675
$1,056,100
$1,031,050
-2.37%
$83,546
$54,008
$59,653
$82,400
$67,575
-17.99%
$12,935
$11,742
$12,711
$14,500
$14,500
0.00%
$702,265
$758,659
$752,009
$760,800
$785,775
3.28%
$25,889
$22,993
$24,474
$26,700
$25,700
-3.75%
$40,177
$32,411
$34,415
$52,500
$35,700
-32.00%
$113,912
$172,332
$85,625
$110,500
$124,675
12.83%
$1,525
$2,357
$2,687
$2,800
$2,700
-3.57%
$469,138
$489,523
$558,272
$517,300
$541,300
4.64%
$81,327
$73,688
$85,485
$82,500
$83,300
0.97%
$34,126
$33,671
$37,101
$36,200
$37,925
4.77%
$147,825
$166,082
$171,315
$176,700
$188,825
6.86%
$52,176
$57,176
$52,176
$52,200
$52,200
0.00%
$20,556
$33,149
$37,616
$0
$30,450
0.00%
$47,564$39,26
0$15,789$40,000$34,225
-14.44%
$4,996,780
$5,271,032
$5,276,847
$5,478,000
_ 5 498'$50.
0.38%
$1,440,505
$1,525,436
$1,624,700
$1,624,700
$1,624,700
2010
$5,283,400
Budget
2008
2009
2010
Over/Under
$4,998,924
$5,355,963
$5,376,111
$92,711
Revenues Over Budget
$4,996,780
$5,271,032
$5,276,847
$6,553
Expenditures Under Budget
$2,144
$84,931
$99,264
$99,264
CAPITAL EQUIPMENT -2012 Budget
Capital Equipment Revenues:
Appropriation from Reserves
Liquor Operations Profits.........................................................................
$
94,200 **"
LiquorReserve Fund................................................................................
$
110,000
MSARevolving Funds...............................................................................
$
90,000
Water Filtration Interest Earnings.............................................................
$
50,000
Fund Balance/Reallocation of Trade/Sale of Existing Equipment ..................
$
66,000
Total Revenues
$
409 200
Capital Equipment Expenditures:
Police
SquadCars(3)........................................................................................
$
81,000
Tear Down & Build New Squads................................................................
$
9,000
Equipment Replacement/Squad Cars ........................................................
$
6,500
Mobile Data Computers/Squads................................................................
$
15,000
Opticoms................................................................................................
$
3,000
Tasers....................................................................................................
$
4,000
Firearms.................................................................................................
$
4,000
Radar.....................................................................................................
$
5,000
SquadRadio's.........................................................................................
$
5,000
Total Police
$
132,500
Fire:* - Eliminated Fitness Equipment
TurnoutGear...........................................................................................$
6,000
Mobile Data Computers/Fire Trucks
$
3,000
Hose Replacement...................................... .......... ..................................
$
2,000
Audio Visual Equipment...........................................................................
$
2,500
Defibrillators...........................................................................................
$
2,000
Copier....................................................................................................
$
4,500 ** State Contract
Heavy Rescue Tool (Jaws for Life).............................................................
$
8,000
Saws (Chain & Cut-Off).............................................................................
$
4,000
Nozzle Replacement................................................................................
$
6,000
Radio's - Hand Held Batteries...................................................................
$
2,500
Total Fire
$
40,500
Public Works:
Snow Blower Attachment/Bobcat Trade Program .......................................
$
6,000
Total
$
6,000
Street Division -
Single Axel Plow Truck.............................................................................
$
160,000
Total
$
160,000
Parks Division -
Playground Equipment Replacement.........................................................
$
12,000 ***
John Derre -Ice Rink Broom.....................................................................
$
12 000
Total
$
24,000
Total Public Works
$
190,000
Finance/Administration:
Cisco Ethernet Switch/Transceiver's (Phase II of 2 Year Project)
IIP Phones $
13,000
File Server Upgrades (Roseville)... .......................... .......... .............
........ $
500
Replace Personal Computers(1)...............................................................
$
650
Desktop Notebook Computer with Docking Station(1)................................
$
1,350
Businees HublCopier/Fax Machine............................................................
$_
21,700 State Contract
$
37,200
Liquor Operations: (Market Place)
CoolerRacking........................................................................................ $ 6,000
Stand Alone 2 Door Reach -In Cooler......................................................... $ 3 000
9,000
Total 2012 Capital Equipment $ 409,200
* Eliminated $6,000 for Fitness Equipment
** Reduced by $5,500
'** Reduced by $14,0001Re-Budgeted to Parks Budget
**** Re -Classed Liquor Transfer by $14,000 to General Fund to Support Parks Budget
41
Budget Calendar — 2012 Budget
✓ January 13 & 14, 2011— Goal Setting, Financial Management
Planning and Budgeting Discussions.
✓ April 4, 2011— Work Session Financial Planning, 5-Year Capital
Equipment Funding Gap, Liquor Revenue Bonds.
✓ April 26, 2011— Public Hearing for Resident Input.
✓ May 2, 2011— Work Session to Review 2012 Operating Budget &
5-Year Capital Equipment Needs.
✓ May 31, 2011— Work Session to Review the 2012 Operating and
Capital Equipment Budgets.
✓ August 1, 2011— Work Session to Review Proposed 2012
Operating Budget and Tax Levy.
✓ August 9, 2011— Presentation of the Proposed 2012 Operating
Budget and Property Tax Levy to the City Council.
✓ September 13, 2011— Resolution Passed Setting Proposed 2012
Budget and Property Tax Levy and Announce the Date and Time of
the Adoption Meeting.
❑ November 15, 2011— Proposed Property Tax Statements mailed to
Residents.
❑ December 13, 2011— Presentation of 2012 Operating Budget &
Final Adoption of the 2012 Property Tax Levy.
® 3 -Year Averaging Method Used to
Prepare Budget.
® Salaries/Health Insurance:
r Pending Negotiations with Labor Unions and
Non -Union Employees.
2011 2012 Dollar
Budget Budget Increase
$5,478,000 $5,498,650 $ 20,650
2011 2012 Dollar
Levy Levy Increase
$2,9451511* $3,045,166 $ 99,655
*Same Levy for 2009, 2010 & 2011
GENERAL FUND REVENUES
Transfers Grants/Other
Misc. 3.5%N $ 4% Revenue
1.2%
Fines 2.0%
Contracts
21.7%
Intergov't / License &
Tax Levy
RevenueJ - Permits
55.6%
3.2% 4.4%
GENERAL FUND EXPENDITURES
GrarlslOther General Gott
Parks Expenditures 6.3%
4.4% 1'2% Finance & Insurance
5.0%
Public Warks
�� Inspections
15.4%
Fire
16.5%
Contracts
18.7%
30.2%
L'0 U(1)
W,
3
® The Following City Services:
• Administration/ Insurance
• Police
■ Fire
■ Public Works
• Road Maintenance & Snow Plowing
• Parks
2011— Average Homeowner Paid $768.10
(Home Valued at $225,000)
• $64.01 Per Month for City Services.
2011
2012
► General Fund
$2,945,511
$3,045,166
► Road Improvements
$1,368,492
$1,500,755
► Lease Revenue Bonds
$ 406,676
$ 409,773
► HRA Levy
$ 110,500
$ 110,500
► Tax Abatement
$ 145,066
$ 149,395
► PERA Levy
$ 7,500
$ 7,500
Total Levy
$4,983,745
$5,223,089
Total increase in all Levies — $239,344 = 4.80%
® The Following City Services:
• Administration/ Insurance
• Police
■ Fire
■ Public Works
• Road Maintenance & Snow Plowing
• Parks
2011— Average Homeowner Paid $768.10
(Home Valued at $225,000)
• $64.01 Per Month for City Services.
Impact
► Issued 2011A Street Improvement Bond
Totaling $1,940,000.
N- Beldon Drive
i. Coolidge Street
►Harding Street
o- Edward Street
Street Reconstruction, Water Main, Sanitary Sewer
and Storm Water Improvements.
• 2011— Average Homeowner Paid $338.92.
(Home Valued at $225,000)
. $28.24 Per Month for Road Improvements.
Grants/ Donations -
Partnerships
►Since 1999 to Date:
• City Has Received $15,711,460
►Grants.
o, Donations from Local
Business/ Residents.
►Partnered with Other Government
Entities.
► General Operating Budget totals $5,498,650.
► 3 -Year Averaging Method was used to Prepare Budget.
► Salaries/Health Insurance Increase:
• Pending Negotiations with Labor Unions.
► Increase in General Fund Levy = $99,655.
► Proposed 2012 Capital Equipment Budget = $409,200
• No Impact on Levy — Funded by Other Sources
► Liquor Operations Transfer Totals $400,000
• $305,800 Provides Funding of General Fund.
• $ 94,200 Provides Funding of Capital Equipment.
► Increase in all Levies = $239,344 — 4.80%.
► September 13th: (Tonight's Meeting)
• Approve Resolution Setting the Proposed 2012 Budget and
Property Tax Levy.
• Announce Date & Time of Final Adoption of the 2012
Budget and Property Tax Levy.
► Property Tax Notices Mailed — November 15, 2011
► Final Presentation & Discussion:
►Tuesday, December 13, 2011 - 7:00 PM.
►Presentation and Adoption of 2012 General
Fund Budget and Property Tax Levy.
► Questions - Call the Finance Director
Roger Larson (612) 782-3316
CITY OF ST ANTHONY 48
RESOLUTION No. 11-054
A RESOLUTION SETTING THE CITY OF ST. ANTHONY VILLAGE
ROPOSED 2012 TAX LEVY AND GENERAL OPERATING BUDGET.
WHEREAS, Minnesota State Law requires the City of St. Anthony Village provide Hennepin and Ramsey
Counties with a proposed 2012 certified property tax levy and operating budget; and
WHEREAS, the City Council discussed key financial issues and budgeting goals at the January, 2011, goal
setting session, held a Public Hearing on April 26, 2011, reviewed the 2012 property tax levy,
budget and the capital equipment needs at their April 4, 2011, May 2nd, 2011, May 31st, 2011
and August I st, 2011, work sessions; and
WHEREAS, the City Council further reviewed the proposed 2012 property tax levy and general operating
budget at the August 9, 2011, council meeting; and
WHEREAS, the proposed tax levy and budget is contingent upon any revisions allowed if the current law is
modified; and
WHEREAS, the City Council will determine a definitive property tax levy and budget at the Tuesday,
December 13, 2011, budget meeting held at 7:00 p.m. in the Council Chambers.
NOW, THEREFORE, BE IT RESOLVED that:
1) The proposed collectible 2012 Property "fax Levy is:
General Operating Fund Property Tax Levy
Road Improvement Levy
Lease Revenue Bonds
Housing & Redevelopment Authority Levy
Tax Abatement Levy
PERA Rate Increase Levy
Total Proposed 2012 Tax Levy
$3,045,166.00
$1,500,754.84
$ 409,773.00
$ 110,500.00
$ 149,394.82
$ 7,500.00
$5,223,088.66
2) The proposed 2012 General Operating Budget totals $5,498,650.
ATTEST:
Adopted this 13th day of September, 2011
City Clerk
Reviewed for Administration:
Mayor
Interim City Manager
o4,
0
.X�
FUTURE COUNCIL AGENDA ITEMS
Sel)lenaber 13, 2011
Meeting
Meeting
Staff
Items/Issues
Date
Type
present
September 27
Regular
Planning Items from September 20
City Council
Certifying the Outstanding Utility Bills.
Interim City Manager
Third Quarter Goals Update
City Council
October I I
Regular
City Engineer Update - July 16 Flood
City Engineer
Approve Election Judges for the Municipal General Election
Interim City Manager
PlanningCit Items from October 18
y Council
October 25
Regular
Adopt GASB 6,1 Standards - Consent Agenda
Interim City Manager
PC Representative
Regular
Presentation from Ramsey County Attorney John Choi
City Council
November 8
Approve Plans & Specifications, and Order Advertisement for
Interim City Manager
8 pm
Bids for the 2012 Street & Utility Improvement Project
City Engineer
November 22
Regular
Planning Items from November 15
City Council
Interim City Manager
City Council
December Is
Regular
Adopting the 2012 Tax Levy and Budget
City Manager
Finance Director