HomeMy WebLinkAboutCC PACKET 11222011H.R.A. Meeting immediately
Following regular meeting
CITY OF ST. ANTHONY VILLAGE
CITY COUNCIL MEETING AGENDA
November 22, 2011
7:00 p.m.
Call to Order.
Pledge of ,Allegiance.
Roll Call.
Consideration, Discussion, and Possible Action on AU of the foRpHingitems:
I. Approval of the November 22, 2011, City Council Meeting Agenda. (action requested)
II. Proclamations and Recognitions. (no action requesred)
A. Swearing -In of Police Officer Jeronimo Yanez. (p. 1)
III. Consent Agenda.
These items are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a
Coundhnember or citizen so requests, in which event the item :vill be removed from the Consent Agenda and placed elsewhere on the agenda.
A. Approval of November 8, 2011, Council Meeting Minutes. (pp. 2 — 6)
B. Approval of November 16, 2011, Canvassing Board Minutes. (p. 7)
C. Licenses and Permits. (p. 8)
D. Claims. (pp. 9 —11)
IV. Public Hearing.
V. Reports from Commission and Staff. (Peter Chaput, Planning Commissioner is presenting)
A. Resolution 11-072; Approval of the Preliminary Development Plan, the Final Development Plan and the
Planned Unit Development Amendment (PUD) for Autumn Woods Il, 2580 Kenzie Terrace, Saint Anthony
Village, Hennepin, Minnesota. (pp. 12 — 21)
B. Resolution 11-073; Approval of the Administrative Lot Combination for 3629 Roosevelt Street, Lot 1 Block 1
Soo Line Addition; Lot 10, Block 1, Soo Line Addition; Lot 23, Block 1, Soo Line Addition; Lot 24, Block 1,
Soo Line Addition; and the South Half of Lot 25, Block 1, Soo Line Addition, Hennepin County, Minnesota.
(pp. 22 — 27)
VI. General Business of Council. (action requested)
Peggy Moeller Taut es Red ath will be presenting items A & B: (pp. 28 — 37)
A. Approve the Fund Balance Policy. ('motion only) (pp. 38 — 39)
B. Resolution 11-074; Resolution Committing Specific Revenue Sources in Special Revenue Funds for the
City of St. Anthony. (pp. 40)
Todd Hubmer, WSB & Associates will be pres bn-items C & D:
C. Resolution 11-075; Plans & Specifications & Order Advertisement for Bids for the 2012 Street & Utility
Improvement Project. Todd Hubmer, WSB & Associates will be presenting. (pp. 41 — 53)
D. Engineer's Update. (p. 54)
E. Resolution 11-076; Approving the Hiring of Mark Casey as the City Manager for the City of St. Anthony.
(pp. 55 — 56)
VII. Reports from City Manager and Council members.
Our Mission is to be a progressive and livable community, a walkable village, which is safe and secure.
F:1Councit Mmtings12011\112220111agendapg#.doc
VIII. Community Forum.
Individuals may address the City Council about any item not included on the regular agenda. Speakers are tuquested to come to the podium,
sign their name and address on the form at the podium, state their name and address for the Clerk's record, and limit their remarks to five
minutes. Generally, the City Council will not take ofcial action on items discussed at this time, but may typicall refer the matter to stafffor
a future report or direct the matter to be scheduled on an upcoming agenda.
IX. Information and Announcements.
X. Adjournment.
Our Mission is to be a progressive and livable community, a walkable village, which is safe and secure.
FACouncil Meetings12011\112220111agendapg#.doc
St. Anthony Police Department
I, JERONIMO YANEZ, DO SOLEMNLY SWEAR THAT I WILL SUPPORT
THE CONSTITUTION OF THE UNITED STATES, THE LAWS OF THE STATE
OF MINNESOTA AND THE ORDINANCES OF THE CITY OF SAINT
ANTHONY.
ON MY HONOR, I WILL NEVER BETRAY MY BADGE, MY INTEGRITY, MY
CHARACTER OR THE PUBLIC TRUST.
I FURTHER AFFIRM THAT I WILL FAITHFULLY, JUSTLY AND
IMPARTIALLY DISCHARGE MY DUTIES AS A LAW ENFORCEMENT
OFFICER IN PROVIDING ASSISTANCE AND SERVICE TO ALL THAT
LOOK TO ME FOR HELP TO THE BEST OF MY ABILITY.
NOVEMBER 22, 2011
POLICE OFFICER YANEZ
MAYOR
CHIEF OF POLICE
2
I CITY OF ST. ANTHONY
2 CITY COUNCIL REGULAR MEETING MINUTES
3 NOVEMBER 8, 2011
0
CALL TO ORDER.
Mayor Faust called the meeting to order at 8:00 p.m.
9 PLEDGE OF ALLEGIANCE.
10
11 Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
12
13 ROLL CALL.
14
15 Present: Mayor Faust; Councilmembers Gray, Jenson, Roth, and Stille.
16 Absent: None.
17 Also Present: Interim City Manager Jay Hartman and Police Chief John Ohl.
18
19 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
20 ITEMS.
21
22 1. APPROVAL OF NOVEM13ER 8, 2011, CITY COUNCIL MEETING AGENDA.
23
24 Motion by Councilmember Roth, seconded by Councilmember Jenson, to approve the City
25 Council Meeting Agenda of November 8, 2011.
26
27 Motion carried unanimously.
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29 II. PROCLAMATIONS AND RECOGNITIONS.
30
31 A. Presentation from Ramsey County Attorney John Choi.
32
33 Mayor Faust introduced Ramsey County Attorney John Choi.
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35 Mr. John Choi, Ramsey County Attorney, indicated he wants to strengthen the existing
36 partnership between the City and the County and stated his office is committed to doing
37 whatever it can to continue to ensure public safety. He added that his office enjoys a great
38 working relationship with Police Chief Ohl. He discussed several now initiatives underway in
39 the Ramsey County Attorney's Office, including a thorough review of the County's charging rate
40 and developing a formal protocol for taking a second look at cases with the goal of increasing the
41 charging rate in the County Attorney's office. He indicated that the County was previously
42 declining more cases than it was charging and in 2011, the County has increased its charging rate
43 to approximately 55%. He also discussed the County Attorney's emphasis on children and its
44 work in getting children out of the criminal justice system and onto the right track with the
45 creation of a new Juvenile Division. He stated that his office has been working with the other
46 seven County Attorneys on a new policy in the metro area that no longer prosecutes children
47 being prostituted and trafficked in an attempt to intervene in these children's lives. He briefly
48 explained the County Attorney's new Dangerous Repeat Offender Program (DROP) which seeks
49 to deter repeat offenders with felony convictions. He stated another initiative underway in the
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City Council Regular Meeting Minutes
November 8, 2011
Page 2
County Attorney's Office centers around domestic violence and making sure that cases are
charged as quickly as possible, which leads to better victim safety and offender accountability.
He indicated that one of the biggest challenges facing the statewide court system is the formula
used for funding and he felt that the County Attorney's Office needs to be innovative in getting
its job done with the limited amount of resources available.
Mayor Faust expressed the City Council's thanks to the County Attorney's Office for its ongoing
commitment to public safety.
III. CONSENT AGENDA.
A. Consider October 25, 2011, Council meeting minutes;
B. Consider licenses and permits;
C. Consider payment of claims; and
D. Consider Amending Resolution 1 1-069• Approve a Request to Keep Four (4) Female
Chickens in an R -I Zoning District.
Mayor Faust pointed out that Resolution 11-069 amends the previous Resolution approved by
the City Council which approved the keeping of three female chickens and the Resolution should
have allowed for the keeping of four female chickens.
Motion by Councilmember Gray, seconded by Councilmember Stille, to approve the Consent
Agenda items.
Motion carried unanimously.
IV. PUBLIC HEARING.
A. Resolution 11-070; Giving Preliminary pproval to the Issuance of General Obligation
Capital Improvement Plan Bonds in an Amount Not to Exceed $4,000,000 and Adopting
the City of St. Anthony, Minnesota, Capital Improvement Plan for the Years 2011
through 2015.
Mayor Faust opened the public hearing at 8:15 p.m. and introduced Ms. Stacie Kvilvang from
Ehlers & Associates.
Ms. Kvilvang explained that this Resolution will allow the City to refund its existing 2003 lease
revenue bonds and issue up to $4 million in GO bonds. She stated that the City's Capital
Improvement Plan (CIP) outlines the City's reasons for this financing and the reasons for
switching from lease revenue to GO bonds. She indicated that it makes sense to refund the
bonds because of declining interest rates and the City's amoral savings is estimated to be
approximately $13,000 per year for the duration of the bond issue, or ten years.
Mayor Faust indicated that the adoption of the Capital Improvement Plan will provide the City
with the authorization needed to refinance to a lower interest rate.
3
City Council Regular Meeting Minutes
November 8, 2011
Page 3
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No speakers were present. Mayor Faust closed the public hearing at 8:21 p.m.
Motion by Councilmember Roth, seconded by Councilmember Jenson, to approve Resolution
11 -070; Giving Preliminary Approval to the Issuance of General Obligation Capital
Improvement Plan Bonds in an Amount Not to Exceed $4,000,000 and Adopting the City of St.
Anthony, Minnesota, Capital Improvement Plan for the Years 2011 through 2015.
Motion carried unanimously.
B. Resolution 11-071 • Resolution Providing for the Sale of $2 215 000 G.O. Refunding
Bonds, Series 2011B.
Ms. Kvilvang stated that a public hearing is not required for this item. She presented the pre -sale
report for $2,215,000 in General Obligation Refunding Bonds in order to refund the City's
2004A and 2005A GO bonds. She explained that the outstanding principal amounts are
$1,065,000 and $1,150,000, respectively, and the City is not restructuring the debt but is taking
advantage of interest rate savings for the remaining term. She stated that current rates range
from 3.55% up to 4.6% with new rates estimated between .55% and 2.55%, resulting in
significant savings over the remaining term of approximately $179,000 or $23,000 annually. She
added that the sale results will be presented to the City Council on December 13"i,
Councilmember Stille requested information regarding the call date on the bonds.
Ms. Kvilvang advised that both bond issues have a call date of February 1, 2012 with the 2004A
bonds maturing on February 1, 2020 and the 2005A bonds maturing on February 1, 2021.
Motion by Councilmember Gray, seconded by Councilmember Stille, to approve Resolution 11-
071; Resolution Providing for the Sale of $2,215,000 G.O. Refunding Bonds, Series 2011B.
Motion carried unanimously.
REPORTS FROM COMMISSION AND STAFF.
None.
GENERAL BUSINESS OF COUNCIL.
None.
VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
Interim City Manager Hartman provided an update regarding the joint powers agreement being
negotiated with the City of New Brighton for fuel purchasing and dispensing. He advised that
over the past six years, New Brighton has been dispensing fuel through Ramsey County Public
Works and has asked the City to enter into a joint powers agreement whereby New Brighton
could dispense unleaded fuel from the City's Public Works facility after February 1, 2012. Fle
0
City Council Regular Meeting Minutes
November 8, 2011
Page 4
1 indicated that New Brighton has agreed to pay the City up to $10,000 for an upgraded card
2 reader system and for the first 18 months of the agreement, New Brighton will pay the City for
3 the fuel used; after the first 18 months, New Brighton will pay the City an additional $.10 per
4 gallon of fuel dispensed. This additional money will be used for maintenance and repair to the
5 fuel dispensing system. He stated that the City uses approximately 33,000 gallons of fuel
6 annually and New Brighton uses approximately 45,000 gallons of fuel annually, and the
7 combined total will allow the City to purchase fuel off the State's fixed fuel account system
8 resulting in greater discounts. He added that the money received from New Brighton under the
9 agreement will be used for maintenance and repair of the City's fuel dispensing unit.
10
11 Mayor Faust stated that this agreement will be good for New Brighton because they will not have
12 to go as far for their fuel and will be good for the City as well. He expressed thanks to Interim
13 City Manager Hartman for working with the City of New Brighton on this matter.
14
15 Councilmember Stille - No report.
16
17 Councilmember Gray reported that Northwest Youth and Family Services submitted its recap of
18 services to date showing the value of services provided at $3,320, which is significantly less than
19 in previous years. He agreed to contact Northwest Youth and Family Services to find out why
20 the services have decreased.
21
22 Councilmember Jenson re)orted that the St. Anthony Civic Orchestra's fall concert is scheduled
23 for Sunday, November 13".
24
25 Councilmember Roth reported that he attended a Finance Committee meeting of the Cable
26 Commission on November 2i1 to review the budget in detail.
27
28 Mayor Faust reported on his attendance at the following:
29
30 • October 27"' Chamber of Commerce Adopt A Family fundraiser.
31 • October 28°i meeting with Interim City Manager Hartman and the Hennepin County
32 Assessor to discuss the elimination of the market value homestead credit. He indicated
33 that the Truth in Taxation notices mailed to residents next week will contain a phone
34 number for residents to call with questions.
35 • The Freshwater Society collected 125 pounds of leaves in the City on October 29°i
36 representing 1.6 miles of curb line which will be tested for pollutants.
37 • October 31" City Council worksession.
38 • November 3 d open house at Chandler Place
39 • November 7"' meeting regarding the Veterans Memorial. He stated that the City will
40 hold a ceremony on November 11, 2011, at 11:00 a.m. to officially open the Veterans
41 Memorial.
42 • November 8°i MWMO Board meeting. The MWMO Board approved a $1 million
43 project that seeks to improve the quality of run-off water from St. Anthony down to the
44 Mississippi River.
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46 VIII. COMMUNITY FORUM.
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City Council Regular Meeting Minutes
November 8, 2011
Page 5
Mayor Faust invited residents to come forward at this time and address the Council on items that
are not on the regular agenda.
Hearing none, Mayor Faust moved forward with the agenda
IX. INI+ORMATION AND ANNOUNCEMENTS.
Mayor Faust reminded residents of the Veterans Memorial ceremony on November 11, 2011, at
11:00 a.m. He announced that the Sister Cities annual meeting will be held on Monday,
November 14"i. I -Ie also announced that the St. Anthony Historical Society will host a
presentation by Gail Olson on Wednesday, November 16"i, at 10:00 a.m. about stories not
included in the St. Anthony Village History book.
Interim City Manager Hartman reported that the election results have been sent to the County but
have not yet been uploaded to the Secretary of State's website. He stated that residents can
monitor the Secretary of State's website, the City's website, or CTV for election results.
X. ADJOURNMENT.
Mayor Faust adjourned the meeting at 8:41 p.m.
Respectfully submitted,
Barbara Hughes
TimeSaver Off Site Secretarial, Inc.
ATTEST:
City Clerk
Mayor
L
CITY OF ST. ANTHONY
MINUTES OF CANVASSING BOARD
November 16, 2011
The meeting was called to order at 5:30 pm for the purpose of canvassing the November 8, 2011 City
Council results.
Present: Mayor Faust, Councilmembers Gray, Jenson, Roth, and Stille.
Absent: None.
The following report was presented to the Canvassing Board:
2011 ELECTION RESULTS
Precinct 1H Precinct 2H
232 439
Precinct 1R
192
Total
863
Mayor (4 year term)
Jerry Faust
Todd Roepke
78
6
7208
141
449
79
162
298
807
Councilmember (4 year term)
Hal Gray
Jim Roth
412
172
792
Steffanie Roepke
0
174
134
428
There were a total of 1185 residents that voted.
Motion by Board Member Gray to approve and certify the City of St. Anthony election results of November
8, 2011.to Hennepin and Ramsey Counties, seconded by Board Member Jenson.
Motion carried unanimously.
Board Member Faust adjourned the meeting at 5:35 pm.
Motion carried unanimously.
Respectfully submitted,
Barb Suciu, City Clerk
Chair, Canvassing Board
ATTEST:
City Clerk
Saint Anthony Village
DATE: November 22, 2011 Approved:
TO: Mayor and Councilmembers
FROM: License Clerk
ITEM: License and Permits for Approval:
Construction, Plymouth, MN
Glowing I Iearth & Home, Jordan, MN
Ryan Plumbing & Heating, St. Paul, MN
Select Mechanical Services, St Louis Park, MN
Apache Manor
3817 Macalaster Dr.
Plaza Apartments
3820 Macalaster Dr.
Applicant: St. Charles Borromeo
Location: 2739 Stinson Blvd.
Event: Mardi Gras, February 19, 2012
US BANK
ST, ANTHONY VILLAGE
CHECK REGISTER
VENDOR #
PAYEE
CHECK #
DATE
AMOUNT
8789
POST BOARD
16297
11/3/2011
$90.00
8474
ALCOPRO
16304
11/23/2011
$149.00
8621
ALLIANCE MECHANICAL
16305
11/23/2011
$5,444.00
4687
ASPEN WASTE SYSTEMS INC
16306
11/23/2011
$78.40
9871
BDI- GOPHER BEARING
16307
11/23/2011
$41.45
320
BEISSWENGER'S
16308
11/23/2011
$9.71
4293
BELLBOY CORP.
16309
11/23/2011
$12,364.28
9797
BERTELSON
16310
11/23/2011
$45.92
9648
BOUND TREE MEDICAL LLC
16311
11/23/2011
$55.09
4662
BO URGETIM PORTS
16312
11/23/2011
$487.50
7253
BRAKE & EQUIPMENT WAREHOUSE
16313
11/23/2011
$215.20
4231
CAPITOL BEVERAGE SALES
16314
11/23/2011
$16,067.75
610
CATCO
16315
11/23/2011
$12.37
2380
CENTERPOINT ENERGY
16316
11/23/2011
$1,177.85
9907
CENTURYLINK
16317
11/23/2011
$692.15
4080
CHISAGO LAKES DISTRIBUTING CO
16318
11/23/2011
$1,584.82
9056
CITY OF ROSEVILLE
16319
11./23/2011
$5,277.57
8275
CITY OF ST. PAUL
16320
11/23/2011
$131.20
8814
CITY WIDE WINDOW SERVICE
16321
11/23/2011
$154.97
4095
COCA COLA BOTTLING COMPANY
16322
11/23/2011
$675.80
4101
COMMERS CONDITIONED WATE
16323
11/23/2011
$105.65
9820
CRYSTAL SPRINGS ICE
16324
11/23/2011
$235.76
807
DIAMOND VOGEL PAINTS
16325
1.1/23/2011
$102.87
7371
DISCOUNT STEEL, INC.
16326
1.1/23/2011
$33.51
9798
FERGUSON WATERWORKS
16327
11/23/2011
$46.28
9824
FIRE SAFETY USA, INC.
16328
1.1/23/2011
$173.15
8359
FLAHERTY'S HAPPY TYME CO
16329
11/23/2011
$340.20
9236
FSH COMMUNICATIONS
16330
11/23/2011
$64.13
1030
G & KSERVICES INC
16331
11/23/2011
$590.54
1110
GENERAL INDUSTRIAL SUPPLY CO
16332
11/23/2011
$37.83
9854
GOPHER STATE ONE CALL
16333
11/23/2011
$191.75
4172
GRAPE BEGINNINGS, INC.
16334
11/23/2011
$619.75
1300
HACH COMPANY
16335
11/23/2011
$478.57
1420
HAWKINS, INC
16336
11/23/2011
$3,801..75
8944
HENN CNTY INFO TECH DEPT
16337
11/23/2011
$2,729.71
1505
HENNEPIN COUNTY SHERIFF
16338
11/23/2011
$480.19
9808
HEUN ENTERPRISES, INC
16339
11/23/2011
$553.50
9160
HEWLITT PACKARD COMPANY
16340
11/23/2011
$693.61
4207
HOHENSTEIN'S, INC
16341
11/23/2011
$6,643.42
8252
HOME DEPOT CREDIT SERVICES
16342
11/23/2011
$1,005.92
8658
INSTRUMENTAL RESEARCH, INC
16343
11/23/2011
$85.50
4125
A TAYLOR DISTRIBUTING
16344
11/23/2011
$28,962.94
4220
JOHNSON BROTHERS LIQUOR
16345
11/23/2011
$38,626.23
7352
KATH FUEL OIL SERVICE
16346
11/23/2011
$103.40
780
KEEPERS, INC.
16347
11/23/2011
$741.52
9
US BANK
ST. ANTHONY VILLAGE
CHECK
REGISTER
VENDOR N
PAYEE
CHECK #
DATE
AMOUNT
9917
KIELB/KATIE
16348
11/23/2011
$11.96
9598
KONICA MINOLTA BUSINESS
16349
11/23/2011
$85.83
8434
LEAGUE OF MINNESOTA CITIES
16350
11/23/201.1
$80.00
2040
LILLIE SUBURBAN NEWSPAPER
16351
11/23/2011
$339.51
8254
LICIT % BERKLEY ADMINISTRATORS
16352
1.1/23/2011
$50,854.00
9114
M. AMUNDSON LLP
16353
11/23/2011
$2,042.22
9541
MASS BAR -MATE CORP.
16354
11/23/2011
$174.00
2230
MENARDS LUMBER
16355
11/23/2011
$37.26
8467
MIDWAY FORD
16356
11/23/2011
$389.83
4277
MIDWEST TAPE & RIBBON INC
16357
11/23/2011
$850.00
8803
MINNESOTA FIRE SERVICE
16358
11/23/2011
$675.00
9195
MISTER CAR WASH
16359
11/23/2011
$115.47
8468
MN PIE
16360
11/23/2011
$1.50.00
7356
MOORE-SYKES/KIM
16361
11/23/2011
$72.71
9517
MORRELL ENTERPRISES, LP
16362
11/23/2011
$252.00
4334
NORTHEASTER
16363
11/23/2011
$499.00
9272
NORTHERN FACTORY SALES INC
16364
11/23/2011
$158.25
45
OFFICE DEPOT
16365
11/23/2011
$618.16
9615
PAETEC
16366
11/23/2011
$93.10
9800
PAUL CONWAY SHIELDS
16367
11/23/2011
$127.08
4354
PAUSTIS & SONS
16368
11./23/2011
$3,124.60
4360
PHILLIPS WINE & SPIRITS
16369
1.1/23/2011
$17,209.65
4361
PINNACLE DIST.
16370
11/23/201.1
$280.00
9499
PLAYPOWER LT FARMINGTON, INC
16371
11/23/2011
$540.79
4372
PLUNKETT'S
16372
11/23/2011
$122.52
4385
QUALITY WINE CO
16373
11/23/2011
$15,223.12
9119
RECHECK
16374
11/23/2011
$15.00
0.00365
REDLINGER/LYNN K
16375
11/23/2011
$22.50
9182
SAM'S CLUB
16376
11/23/2011
$273.91
8983
SOULO DESIGN, INC
16377
11/23/2.011
$100.00
9843
SOUTHERN WINE & SPIRITS
16378
11/23/2011
$5,972.70
9928
SPAIN'S TREE SERVICE, LL
16379
11/23/2011
$1,423.58
9770
SPECIALIZED ENVIRONMENTAL
16380
11/23/2011
$1,120.00
8872
SUCIU/BARB
16381
11/23/2011
$133.91
4780
SURLY BREWING CO
16382
11/23/2011
$2,791.52
9842
TASC
16383
11/23/2011
$100.00
9208
TENA INFO BUREAU SERVICES
16384
11/23/2011
$15.00
8335
THOMPSON ASSOCIATES
16385
11/23/2011
$425.00
7337
TIMESAVER OFF SITE SECRETARIAL
16386
11/23/2011
$251.25
3560
TRACY PRINTING
16387
11/23/2011
$524.86
7330
TRI STATE BOBCAT, INC.
16388
11/23/2011
$3,485.49
8449
TWIN CITY GARAGE DOOR
16389
11/23/2011
$126.03
9590
U.S. BANK (PURCHASING CARD)
16390
11/23/2011
$911.13
8010
UNIFORMS UNLIMITED
16391
11/23/2011
$232.67
8336
UNITED ELECTRIC COMPANY
16392
11/23/2011
$54.24
8227
VERIZON WIRELESS
16393
11/23/2011
$183.27
10
VENDOR #
4451.
9702
9366
4494
8316
8310
4175
9734
9878
8273
2680
7325
ST. ANTHONY VILLAGE
CHECK REGISTER
PAYEE
VINOCOPIA
W.D. LARSON COMPANIES LT
WAL-MART BUSINESS CENTER
WASTE MANAGEMENT OF WI -MN
WINE COMPANY/THE
WINE MERCHANTS INC
WIRTZ BEVERAGE - (GRIGGS)
WIRTZ BEVERAGE MINNESOTA
WORLDPOINT ECC, INC.
WSB & ASSOCIATES, INC.
XCELENERGY
YOCUM OIL COMPANY, INC.
CHECK #
DATE
AMOUNT
16394
11/23/2011
$1,418.50
16395
1.1/23/2011
$28.1.6
16396
11/23/2011
$70.36
16397
11/23/2011
$671.67
16398
11/23/2011
$3,61.9.00
16399
11/23/2011
$3,764.20
16400
11/23/2011
$13,706.67
16401
11/23/2011
$21.,446.66
16402
11/23/2011
$378.95
16403
11/23/2011
$58,541.11
16404
11/23/2011
$10,860.64
16405
11/23/2011
$24,290.87
TOTAL
$383,287.62
11
12
STAFF REPORT
To: Mayor and City Council
Jay Hartman, Interim City Manager
From: lin Moore -Sykes, Assistant City Manager Azz_
Date: November 22, 2011
Subject: Prelinvnary/Final Development: Plan for Autumn Woods 1I — Assisted Living Facility
Requested Action: Council Approval of Planning Connnission Recommendation
Date Application Received:
Pro lierty Address:
Zoning) District:
60 -Day llxpires:
Waiver Letter Required:
Future Action:
N/A.
2580 Kenzie Terrace
PUD --R-4
January 2, 2012
Yes Date Sent:
No
Baclstyround:
Mr. Greg Bronk and the LaNel Group met with Staff to complete their preliminary plans for the proposed
construction of an assisted living facility to be located adjacent to then: Autumn Woods I complex on 2580
Kenzie Terrace. The proposed facility will have approximately 72 assisted living units and up to four stories.
Mr. Bronk and Ms. Caitlin Goff came before the Planning Commission at its September 20, 2011 meeting for a
concept review of the site acid facility plan.
Analysis:
Zoning District: The proposed project is to be located adjacent to the existing Autumn Woods apartment
facilities. The parcel for the proposed assisted living facility was purchased by the City in 2000 and was included
in the PUD designation that. exists for the existing Autumn Woods facility as part of a Planned Unit
Development approved in 2003. The site was sold to LaNel Group in 2004.
The Applicant is requesting that the Planning Commission recommend approval to the City Council of both the
preliminary and final development: plan, by which redevelopment of the property will result in the proposed
construction of an assisted living facility. These plans being proposed are the same plans and can be reviewed
and recotmmended for approval sequentially.
Once the Final Development Plan has been recommended for approval, the Applicant is requesting that the
Final Development Plan be recommended for approval as an amendment to the PUD.
Dimensional Regulations: The front yard setback for an R-4 parcel is required to be 30 feet; the side yard
setback must: be at least 15 feet for each side yard and 30 feet fora side yard adjacent to a public right-of-way;
and the rear yard setback is required to be the greater of 20% of the lot depth or 40 feet from rear property line
to proposed structure footprint:.
13
The parcel that LaNel is proposing to build their assisted living facility on is a triangular-shaped lot, with a side
yard bordering on Kenzie Terrace; a side yard to the south bordering both commercial property and single family
R-1 properties; and the rear yard located in the apex of the triangle lot. The proposed facility footprint: is shown
to be between 21'6" and 22'6" from the southern -most side yard property line and a 30'1" side yard setback
adjacent to Kenzie Terrace; the front yard is oriented toward the eastern border on the Autumn Woods I
property, which LaNel owns.
],or Coverage/Encroachment: The site area was determined to be 55,584 SF, wh ch is equal to 1.276 acres. The
total lot: coverage allowed for an R-4 zoning district is 50%. The building site coverage or footprint is 21,264 SF
or: 38%.
Jay Nelson of Jay P. Nelson, Architect, reported that the building is set back 30 feet from the innermost property
line along Kenzie Terrace. The proposed facility is sited between 22'3" and 22'6" from the south west property
line. This area is the rear yard for all of the neighboring R-1 properties with accessory buildings and garages as
adjacent structures.
Mr. Nelson noted thatLaNel is planning a one(1) foot encroachment into the front yard setback in order to
have six (6) foot porches instead of five (5) foot porches.
Pam: As stated in the Applicant's written statement, parking will include '18 underground stalls for residential
parking and staff parking. There will also be 13 parking spaces on the north east. end of the building on Kenzie
and another 13 puking spaces on t:he south west end of the building. Should it be needed, there is additional
parking on an existing and adjacent lot at Autumn Woods 1, which is under common ownership.
On site, LaNel reports that in addition to the planned 44 parking spaces for this proposed facility, the 38 parking
spaces fi�om Aut:unm Woods I, gives both facilities an extra N parking spaces over what the Ordinance requires.
Landscaping: The LaNel Group reported in their written statement that landscaping on the site will be varied
and full, giving the site a more t esidermal feel and creating natural boundaries from existing buildings and homes
around the area. The site plans includes landscaping plans that: shows the minimum landscaping that will be
installed.
Sieaa�e: The LaNel Group is proposing to install a monument sign at the entrance to the new facility. This
proposed sign adheres to the City's Sign Ordinance restrictions on height. It is exactly eight (8) feet tall with the
doublesidedsign total of 47.4 SF. The Sign Ordinance allows up to 68 SF for double -sided sign.
Zoning District: The proposed project is located adjacent to the existing, Autumn Woods apartment facilities.
The parcel for the proposed assisted living facility was purchased from the City in 2004 and its subsequent
inclusion in the PUD designation that exists for the Autumn Woods I facility as part of a Planned Unit
Development was approved as well by the City.
As defined in 5152.201 DEFINITIONS, a PUD or Planned Unit Development, is a zoning district and
development plan which may include single or mixed uses, and one (1) or more lots or parcels, and which is
intended to create a more flexible, creative, and efficient approach to the use of land. Any PUD shall be subject
to the procedures, standards and regulations contained in the zoning subchapter. The agreement entered into
between the developer and the City to incorporate all terms, requirements and conditions of the PUD approval.
Q152.202 provides the City the ability to authorize and approve a PUD based on the following criteria.
Varie : Within a comprehensive site design concept, a mixture of land uses, housing types and densities;
Sensitivity: Through the departure from the strict application of required setbacks, yard areas, lot sizes,
miminimum house sizes, minimum rerequirements, and other performance standards associated with 14
traditional zoning, a PUD can maximize the development potential of land while remaining sensitive to
its unique and valuable natural characteristics;
Density'I'ransfer: The project density may be clustered, basing density on a number of units per acre in
place of specific lot dimensions;
District Integration: 'l:he combination of uses which are allowed in separate zoning districts such as:
a. Mixed residential uses to allow both densities and unit types to be varied within the project;
b. Mixed residential uses with increased density based upon the greater sensitivity of PUD
projects to regulation; and
c. Mixed land uses with the integration of compatible land uses within the project.
'The PUD development plan shall identify all the proposed land uses, which shall become permitted uses if the
final development plan is approved. Any change in the uses presented in the final development plan will be
considered an amendment to the PUD and must follow the procedures specified in 152.200.
Tlhe construction of the proposed assisted living facility requires an approved amendment to the PUD as
originally approved in 2003 because the construction of the assisted living facility would constitute a revision
and/or change as stated in §152.206. 'The amendment in 2003 added the five (5) vacant residential lots and an
undeveloped lot purchased from the City, which totaled 55,584 SF, to the existing Autumn Woods residential
PUD.
Once the Final Development: Plan has been recommended for approval, the applicant is requesting that the Final
Development Plan be recommended for approval as an amendment: to the PUD.
'The Planning Commission reviewed the site plan and provided feedback to this proposed project at the Concept
Review on September 20°i and after a Public I leaning on November 15, 2011, approved the following
Recommendations of Approval.
Requested Action:
1. Recommend Approval of the Preliminary Development Plan
2. Recommend Approval of the Preliminary Development Plan as the Final Development Plan
Reconnnend Approval of the Final Development Plan as the Amendment to die existing Planned
Unit Development at 2580 Kenzie Terrace.
Attachments:
• Written description of the proposed Assisted Living Autumn Woods II Project
• Site Plan, Renderings and E lcvations of the proposed facility and landscaping - (large copies available the
night of the meeting)
• Resolution 11-072; Approving the Preliminary Development Plan, the Final Development Plan and the
Planned Unit Development Amendment (PUD) for Autumn Woods II, 2580 Kenzie Terrace, Saint
Anthony Village, Hennepin County, Minnesota
SAINT ANTHONY VILLAGE
PLANNED UNIT DEVELOPMENT APPLICATION
(or Amendment to PUD)
Page 1 of 2
APPLICATION NO.
DATE RECEIVED
APPLICANT LL..C. PHONE`Nz)) (7!0 FAX
E-MAIL Cin_�cenel C0�1 _ PAGER N&— CELL# NIa
ADDRESS
d✓ bkvd-
CITY 1AIm f i3 )o 11 S -- STATE ZIP 'i 4 Lto
FEE OWNER AND CONSENT OF APPLICATION PIQ U��k,)000S -U
ADDRESS qS2 FAX
CITY �I ili1QL}�p _- STATE M N ZIP S's tp
LOCATION 2�F23 PROPERTY
2INVOLVED IN PUD REQUEST (Address/Pin um ber(,<gal Nc' cri,
PRESENT ZONING U (� _ LAND ACRES INVOLVED
PRESENT LAND USE GUIDE PLAN DESIGNATION
PROPOSED LAND USE DESIGNATION OF PROPERTY Mvl k( yll �t Q �S j �/IAC
PROPOSED USE OF PROPERTY ASC t.Cir �I h vu) o An% a -f 0 JA -1-f 7 r M cl
ITEMS TO ACCOMPANY APPLICATION:
See attached PUD Application Checklist
APPLICATION FEES:
A. $500.00 $ WA /a v!
B. City Consultant fees initial deposit: $100.00 `
TOTAL AMOUNT RECEIVED
CITY RECEIPT NUMBER
15
16
SAINT ANTHONY VILLAGE
PLANNED UNIT DEVELOPMENT APPLICATION
(or Amendment to PUD)
Page 2 of 2
APPLICATION NO,.
THIS APP
AND NEO
EMITTED.
DATE RECEIVED
BY THE CITY UPON REVIEW OF APPLICATION
CITY MANAGER PATE
17
Autumn Woods Assisted Living is a 72 unit assisted living facility, offering a variety of unit
types to attract a number of different residents; those needing CareSuite services, looking to
downsize in home size to Studio or 1 bedroom units or couples looking for larger 2 bedroom
units.
The building has a wide variety of common area spaces. Those spaces include an outdoor patio,
fitness room, beauty parlor, 'spa' rooms, Movie Theater, dining room and full service kitchen, in-
house Chapel, craft room, library and a number of Parlors and sitting areas to promote social
activities.
Landscaping on the site will be to the high standard known at other Lang -Nelson communities. A
variety of perennial and shrub planting as well as Deciduous and Coniferous Tree Planting. This
will give the building a more residential feel and also create natural barriers from the existing
buildings and homes around the area.
The owners of the proposed development together with their Architect and Civil Engineer have
had the opportunity to meet with the members of St. Anthony's public works team, including
engineering as well as the Fire Marshal. We believe these meetings have helped develop this
building into a cohesive plan that will benefit not only the existing neighborhood but the
community as a whole.
It is also our strong belief that this development is a cohesive fit for the City of St. Anthony and
its comprehensive plan to provide housing to a variety of ages and demographics. The 72 unit
Assisted Living building would provide housing to those 55 years of age and older and needing
physical care as well as a safe & comfortable place to live. Lang -Nelson's mission statement:
`Our Mission is to go above and beyond our customer's expectations. We are dedicated to
provide quality living environments that enhance our residents lives physically, socially and
spiritually', will be lived and experienced throughout the building, by offering quality housing,
meal programs that are unsurpassed in the industry and the highest level of health care.
Parking for the building will consist of 18 underground stalls for residents and staff, as well as 13
street parking stalls on the North Bast end of the building on Kenzie and 13 striped parking stalls
on the south west end of the building. Parking will also be available via our existing parking lot
at Autumn Woods, which is under common ownership. This area has 59 stripped parking spaces
which are seldom used by residents.
To expand on the parking breakdown of the building; Lang -Nelson's 8 other Assisted Living
communities were extensively surveyed to obtain the number of staff and residents needing
parking. Common stats include 17% of the units in Lang -Nelson's additional building use a
parking space (more often than not to park a car that is never or very seldom driven by an
Assisted Living resident). On average we have 36 staff members needing parking at varying
times of the day.
If 36 staff members needed parking and 17% of the proposed 72 units equating to 12 residents
needed parking, totaling 48 cars needing parking we are above our number of slotted spaces by
34 stalls. Attached is a graph outlining this summary:
Parking Breakdown
Existing AW
59
Surface Spaces
7
unusable after construction
14
used by existing resident
TOTAL
38
Proposed AW II
13
Surface Spaces NE Kenzie
13
Surface Space SW end of building
18
Underground Spaces
TOTAL
44
TOTAL: Both buildings 82
Staff needed parking 36
Resident needed
_ parking 12
TOTAL EXTRA 34
It's important to note, those 36 staff members listed above would be new jobs for the
community. 'Riese positions would be a mix of housing operations, maintenance, full time and
part time office workers as well as kitchen & dining room wait staff and a number of I lealth Care
positions including I Iome Health Aides and Registered Nurses. This does not include the
obvious number of construction jobs that will be created building this 72 unit building. All job
opportunities will be a great asset to the City of St. Anthony community.
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20
CITY OF ST. ANTHONY VILLAGE
RESOLUTION 11-072
A RESOLUTION APPROVING THE PRELIMINARY DEVELOPMENT PLAN,
THE FINAL DEVELOPMENT PLAN AND
THE PLANNED UNIT DEVELOPMENT AMENDMENT (PUD)
FOR AUTUMN WOODS II, 2550 KENZIE TERRACE,
SAINT ANTHONY VILLAGE, HENNEPIN COUNTY, MINNESOTA
WHEREAS, Mr. Greg Bronk and the LaNel Financial Group met with City Staff to review the
Preliminary Development Plans for the proposed construction of Autumn
Woods 1I, an assisted ,living facility to be located adjacent to the Autumn Woods I
complex on 2580 Kenzie Terrace; and
WHEREAS, the St. Anthony Planning Commission reviewed the Preliminary Development
Plan at a Public Hearing held at their regularly scheduled Planning Commission
meeting on November 15,2011; and
WHEREAS, during the course of the Public .Hearing and its review, the Plarming Commission
established the following Findings of Fact for the Preliminary Development Plan
for Autumn Woods tI:
7.. The proposed site for the proposed assisted living facility was
formally added to the existing Development PUD in 2003;
2. The Preliminary Development Plan meets the maximum density
range and is in an appropriate Zoning District of R-4;
3. The general location of major streets, pedestrian ways and drainage
are shown on the Preliminary Development Plan;
4. The Preliminary Development Plan shows the general location and
extent of public and common and open space;
5. The Preliminary Development Plan shows the general location of
residential and non-residential land uses with the appropriate type of
intensities of development;
6. The LaNel Group has provided information regarding the staging
and time schedule of development; and
7. The Preliminary Development Plan includes other special criteria for
the development of the facility in an R-4 Zoning District including,
but not limited to, parking, landscaping and signage; and
WHEREAS, the Planning Commission unanimously voted to recommend approval of the
Preliminary Development Plan based on the Findings of Fact; and
WHEREAS, the Planning Commission unanimously voted to recommend approval of the
Preliminary Development Plan as the Final Development Plan; and
WHEREAS, the Planning Commission unanimously voted to recommend approval of the
Final Development Plan as the Amendment to the existing Planned Unit
Development (PUD); and
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of St. Anthony does
hereby approve the Preliminary Development Plan, the Final Development Plan
and the Amendment to the Planned Unit Development (PUD) for the Autumn
Woods II Assisted Living Facility to be located at 2580 Kenzie Terrace.
Adopted this 22nd day of November 2011.
ATTEST:
City Clerk
Mayor
Review for Administration:------
Interim
dministration:__Interim City Manager
21
22
STAFF REPORT
To: Mayor and City Council
Jay Hartman, Interim City Manager
From: Kiln Moorc-Sykes, Assistant City Manager
Date: November 15, 2011
Subject: Subdivision without Platting Request — 3629 Roosevelt Street NF,
Requested Action:, City Council Approval by Resolution
Date Apjnlication Received:
P101etty Address:
Lonin District:
60 -Day Expires:
Waiver Tetter Ttepuircd:
Future Action:
N/A
3629 Roosevelt Street NT
R-1
N/A
Yes Date Sent: No
Background:
Mr. Larry Alin contacted Staff askingif there was a way to combine the five (5) lots that make up his property at
3629 Roosevelt Street NE. He is building a home on these lots and would like to have all the lots combined so
that he would receive one property tax statement.
Analysis:
Staff researched the City's Zoning Ordinance and contacted the City Attorney. 'The Attorney suggested that itis
a simple process to combine residential lots as long as in the process, non conforming lots are not created. As
stated previously, the combination is to create one conforming lot and one tax statement. Mr. Alm's lots ate all
interior R-1 lots and each is less than the required 9,000 SP lot area. Mr. Alm stated that he has no wish to
subdivide them again once they are combined as he is building a house.
The City Attorney advised that doing an Administrative Lot: Combination is a matter of having the Planning
Commission review the proposal, send on a recommendation to the City Council, and requesting the City
Council approve the lot combination by resolution. By combining these lots, Mr. Alin would create a single, R-1
interior lot that: is 22,842 SF.
X151.08 of the City's Zoning Code states that the City Council may waive compliance with the platting
requirements and approve subdivision by conveyance of land by adoption of a resolution that in effect, based on
findings by the City Council that:
a. Compliance with the platting requirements would create an unnecessary hardship or expense because
of the nature of the subdivision; and
b. Failure to requite the filing of a plat does not interfere with the purposes of this subchapter.
23
The City Council may also consider:
a. The number of parcels resulting from the subdivision;
b. The complexity of the legal descriptions;
c. The necessity for dedication of street or drainage and utility easements; and
d. The probability of future subdivision of the parcels.
Mr. Alm has stated that he is interested in creating only one parcel from the subdivision of his property; that
having five (5) separate lots already creates a complexity that he is proposing to alleviate with the combination of
all of these lots; streets, drainage and utility infrastructure are already in place; and that the probability of future
subdivision is not likely as he plans to build a house on these lots once they are combined.
Attachments:
• E?mail from City Attorney
• Site Plan
Resolution 11-073; Approving the Administrative Lot Combination for 3629 Roosevelt, Lot 9 Block 1
Soo Lune Addition; L.ot 10, Block 1, Soo ].lune Addition; Lot 23, Block 1, Soo Line Addition; Lot 24,
Block 1, Soo Line Addition; and the South Half of the Lot 25, Block 1, Soo ]line Addition, I Iennepin
County, Minnesota.
Kim Moore-Sykes 24
From: Gilligan.Jerome@dorsey.com
Sent: Friday, November 04, 2011 10:24 AM
To: Kim Moore -Sykes
Subject: RE: Administratively Combining Lots
In past we have approved it by a resolution of the City Council after Planning Commission review.
Jerry Gilligan
Partner
....................................
DORSEY&WHITNEYLLP
Suite 1500, 50 South Sixth Street
Minneapolis, MN 55402-1498
P: 612.340-2962 F: 612.340.2868
-----Original Message -----
From: Kim Moore -Sykes jmaIIto: kim.moore-sykes@ci saint-anthonv mn usl
Sent: Thursday, November 03, 20114:28 PM
To: Gilligan, Jerome
Subject: Administratively Combining Lots
Hi Jerry — Can you remind me again the process we use to combine residential lots administratively? A property owner
has 5 small lots on Roosevelt and he would like to combine them so he can build a house and have one tax statement.
Thanks!
Kim
1
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31
CITY OF ST. ANTHONY VILLAGE
RESOLUTION 11-073
A RESOLUTION APPROVING THE' ADMINISTRATIVE LOT COMBINATION FOR 3629
ROOSEVELT, LOT 9, BLOCK 1 SOO LINE ADDITION; LOT 10, BLOCK 1, SOO LINE
ADDITION; LOT 23, BLOCK 1, SOO LINE ADDITION; LOT 24, BLOCK 1, SOO LINE
ADDITION; AND THE SOUTH HALF OF LOT 25, BLOCK 1, SOO LINE ADDITION,
HENNEPIN COUNTY, MINNESOTA
WHEREAS, the St. Anthony Planning Commission reviewed the request by property owner,
Larry Alm, for a lot combination of the five (5) lots that are 3629 Roosevelt Street
NE; and
WHEREAS, staff presented an email from the City Attorney stating that an Administrative
Lot Combination process for Mr. Alm's request for lot combination is
appropriate; and
WHEREAS, the property owner of 3629 Roosevelt Street NE is proposing to combine the lots
solely for the purpose of receiving one tax statement from Hennepin County; and
WHEREAS, the property owner has stated that he has no intention of splitting the resultant
lot to sell it, that he is building a house on the larger, proposed combined lot; and
WHEREAS, the Planning Commission found the following requirements for R -Hots are in
compliance regarding 3629 Roosevelt Street NE, Lots 9, 10, 23, 24, and 25, Block
1, Soo Line Addition, Hennepin County, Minnesota:
1. Access. A residential lot must abut by its full frontage on a public street.
2. Size. The minimum dimensions for the single-family residential lots are:
a. Lot area meets minimum lot area of 9,000 SF
L approximately 22,842 SF
b. Lot width meets minimum lot width of 75 feet
i. 113.5 Feet
c. Maximum Floor Area Ratio of 0.3
i. 0.3
d. Building Setbacks
i. Minimum Front of 30 feet
1. 35.5 feet
F:\Council Meetings\2011\1122201Wes lot combination 3629 Roosevelt St NE,doc
27
ii. Side Yard Setback-- 5 feet minimum/1.5 feet combined
1. 26.2 North side yard setback
2. 23.0 South side yard setback
iii. Min. Rear Yard Setback of 25 ft. from rear property line
1.. approximately 144 feet
iv Maximum Lot Coverage of 35%; and
1. approximately 13%
WHEREAS, the Planning Commission recommends to the City Council the approval of the
proposed Administrative Lot Combination as requested by the property owner.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of St. Anthony does
hereby approve the Administrative Lot Combination for Lots 9,10, 23, 24, and
the South Half of Lot 25,131ock 1, Soo Line Addition, Hennepin County,
Minnesota, as 3629 Roosevelt Street NE.
Adopted this 22nd day of November 2011.
ATTEST:
City Clerk
Review for Administration:
Mayor
Interim City Manager
F:\Council Meetings\201 1\1 122201 1\res lot combination 3629 Roosevelt St NE.doc
MEMORANDUM
DATE: November 10, 2011
TO: Mayor and City Council
FROM: Jay Hartman, hnterim City Manager
Roger Larson, Finance Director
ITEM: GASB 454
The Governmental Accounting Standards Board (GASB) requires Cities implement new
accounting standards by 12/31/11. The implementation of GASB 454 will provide improved
documentation, financial reporting and a clearer way of presenting year-end financial reports.
The new accounting standard does not change how the City of St. Anthony conducts business.
All of the changes from a presentation standpoint are presented in the City's Comprehensive
Annual Financial Report (CAFR).
GASB #54 requires the following:
1) Adoption of formal "fund Balance PoIicy" to:
A. Document the City's minimum fund balance policy.
13. Authorize the Finance Director/City Manager to assign fund balances that
reflects the City's intended use.
C. Define how restricted and unrestricted resources are available for use.
2) As defined in the Fund Balance Policy, requires that fund balances be reported in five
categories (previously there were three):
A. Non -spendable fund balance
B. Restricted fund balance
C. Unrestricted fund balance:
a. Committed
b. Assigned
c. Unassigned fund balance
3) A resolution be passed that restricts or commits specific revenue sources in Special
Revenue funds for expenditures committed for a specific purpose.
A. St. Anthony has 5 Special Revenue Funds that are defined in the attached
resolution.
To comply with tine new standards, Staff is recommending implementation and approval of
tine new GASB 454 accounting standards requiring two forms of action:
1) Con neil approves (by motion) the attached "Fund Balance Policy" that is in
compliance with the requirements of the Governmental Accounting Standards
Board.
2) Council approves Resolution 411-074 which commits specific revenue sources in
Special Revenue Funds for the City of St. Anthony.
11/2/2019
• Effective date —Calendar Year 2011
• Fund balance —current standard
• Fund balance under GASB 54
• Government fund type definitions
TADTGES REDPATR, LTD.
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11/2/20110
• Governmental Funds
RESERVED (legally restricted or unavailable
for spending)
UNRESERVED
Designated (reflects management's
intended future use)
Undesignated
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• Items not expected to be converted to cash, such as
— Prepaid items
— Inventory
— Long-term receivables not expected to be converted to
cash in the near term (except if offset by deferred
revenue)
— Land held for resale
• Legally or contractually required to be maintained
intact:
— Principal of a permanent fund
L TAUTGEs REDPATN, LTD.
CDnVrIC1i192011 ILLTvIdlel 110t,1l1, IAE_ 5 1 Certl/led Fubllt ACCoun Nntz
• Externally imposed constraint
— External parties (creditor, grantor, contributor, or
laws/regulations of another government); or
— Imposed by law through Constitutional provisions or
enabling legislation
• Legal enforceability— a government can be
compelled by an external party to use resources for
purposes specified.
TA�UTGEs REDPATN, LTD.
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11/2/2011
3
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• Self-imposed constraint.
• Constraint is for a specific purpose ("savings" for large
piece of equipment, amounts transferred to capital
Project fund for specific project, etc.).
• Constraint is imposed by most constraining formal
action of the government's highest level of decision
making authority (Board or Council).
• Constraint can be removed or changed only by taking
the same action.
• Action to constrain resources for a specific purpose
must occur prior to end of fiscal year, though the exact
amount may be determined subsequently.
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• Self -Imposed constraint.
• Constraint is for a specific purpose.
• This constraint demonstrates the government's
intent.
• Intent is established by
— The governing body (but not required) or,
— A body (budget of finance committee) or official to which
the governing body has delegated the authority to assign
amounts for specific purposes,
1 TAUTGES REDPATH, LTD.
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• Available for any purpose.
• Reported only in the general fund, except in cases
of negative fund balance in other governmental
funds.
— Negative balances in other governmental fund are
reported as unassigned,
TAUTGEs REDPATH, LTD.
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11/2/20
9
• This is an example of a stabilization arrangement as
defined by GASB 54.
• Stabilization amounts can only be reported as
restricted, committed or unassigned.
• Cash flow "reserve" is specific, but use of constraint
occurs routinely, therefore, cannot be classified as
restricted or committed.
L TADTGES REDPATH, LTD.
cuprneh�3ou um lairy¢s ncapmqua. u 1 Cedifled pblk Aeeonnlant5
• Adopt fund balance policy/resolutions to ensure
the following are addressed:
— Minimum fund balance policy (to disclose cash flow
needs in notes)
— Flow assumptions
— Delegation of authority to assign
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11/2/20114
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11/2/201315
Statement 54 Definition:
— Special revenue funds are used to account for and report
the proceeds of specific revenue sources that are
restricted or committed to expenditure for specified
purposes other then debt service or capital projects.
— Committed — needs most constraining action of
Council/Board action.
1 C<rtlTedEablEAaavnionts
Copy elght&I3%I111pTwtg<t MtlpalM1, t1E. v< i1
11/2/20B16
• One or more specified restricted or committed
revenues are foundation for fund (comprise a
substantial portion of fund's inflows)
• Other inflows (for example interest and transfers)
may be reported in fund, if restricted, committed or
assigned to the specified purpose of fund
UTGEs
CoRYtiy�t ®$OII IIIIITaiil4u ReJ�alF,lld, 1sIM
Cedi&d P✓ REAP onntunie0.
• City currently has six Special Revenue Funds:
— 704 Water Filtration and Purification (inflows are
investment earnings)
— 601 Community Center Fund
— 230 Police Forfeiture Fund
— 225 Recycling Fund
— 301 HRA Fund
— 240 Fire Education / Training Fund
® TAUTGEs REDPATN, LTD.
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11/2/201317
• Adopt resolution committing revenue sources that
are the foundation of the five Special Revenue
Funds that have specific revenue sources.
• Reclassify the Water Filtration and Purification Fund
to an Enterprise Fund:
— Maintain separate fund for internal management needs
— Combine with Water and Sewer Fund to annual reporting
COI�'].I�I1-0201111LI1Iau�poa lleJ��11 i, Ua. �/
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Fund Balance Policy
Purpose:
It is important to establish sound financial management policies to ensure financial stability of
the City of St. Anthony for the benefit of residents and businesses. Fund balance reserves are
an important component in ensuring the overall financial health of a community, by giving the
City sufficient funds to meet contingency and cash-flow timing needs. In establishing an
appropriate fund balance, the City needs to consider the demands of cash flow, need for
emergency reserves, ability to manage fluctuations of major revenue sources, credit rating and
long-term fiscal health.
General Fund Policy:
• The City will maintain an unassigned General fund balance (minimum fund balance) in
the range of 30-35% of subsequent year's budgeted operating expenditures (net of
expenditures for police services to other cities) to meet contingency and cash-flow
timing needs ; however, this need could fluctuate with each year's budget objectives.
• Annual proposed General fund budgets shall include this benchmark policy. Council
shall review the amounts in fund balance in conjunction with the annual budget
approval, and make adjustments as necessary to meet expected cash-flow needs.
• In the event the unassigned General fund balance will be calculated to be less than the
minimum requirement at the completion of any fiscal year, the City shall plan to adjust
budget resources in the subsequent fiscal years to bring the fund balance into
compliance with this policy.
• The City Council may consider appropriating (for authorized purposes) year-end fund
balance in excess of the policy level or increasing the minimum fund balance. An
example of preferred use of excess fund balance would be for one time expenditures,
such as capital expenditures, which do not result in recurring operating costs.
• Appropriation from the minimum fund balance shall require the approval of the City
Council and shall be used only for non-recurring expenditures, unforeseen emergencies
or immediate capital needs that cannot be accommodated through current year savings.
Replenishment recommendations will accompany the decision to utilize fund balance.
• At the discretion of the City Council, fund balance may be committed for specific
purposes by resolution designating the specific use of fund balance and the amount.
The resolution would need to be approved no later than the close of the reporting
period and will remain binding unless removed in the same manner.
39
Authority to Assign: (All Funds)
w The City Council authorizes the Finance Director and/or City Manager to assign fund
balance that reflects the City's intended use of those funds.
Flow Assumptions: (All Funds)
When both restricted and unrestricted resources are available for use, it is the City's
policy to first use restricted resources, and then use unrestricted resources as they are
needed. When committed, assigned or unassigned resources are available for use, it is
the City's policy to use resources in the following order; 1) committed 2) assigned and
3) unassigned.
Definitions: (General Fund and All Other Governmental Funds)
Nonspendable fund balance — amounts that are not in a spendable form or are required to be
maintained intact.
Restricted fund balance — amounts subject to externally enforceable legal restrictions.
Unrestricted fund balance —the total of committed fund balance, assigned fund balance, and
unassigned fund balance.
Committed fund balance — amounts that can be used only for the specific purposes
determined by a formal action of the government's highest level of decision-making
authority. Commitments may be changed or lifted only by the government taking the
same formal action that imposed the constraint originally.
Assigned fund balance — amounts a government intends to use for a specific purpose;
intent can be expressed by the government body or by an official or body to which the
governing body delegates the authority.
Unassigned fund balance — residual amounts that are available for any purpose in the
general fund.
Fund balance —the difference between assets and liabilities reported in a governmental fund.
WE
CITY OF ST. ANTHONY
RESOLUTION 11-074
A RESOLUTION COMMITTING SPECIFIC REVENUE SOURCES
IN SPECIAL REVENUE FUNDS FOR THE CITY OF ST. ANTHONY
WHEREAS, The Governmental Accounting Standards Board's Statement #54 definition of
special revenue funds states that special revenue funds are used to account for and report the
proceeds of specific revenue sources that are restricted or committed to expenditures for
specified purpose other than debt service or capital projects; and,
WHEREAS, The term "proceeds of specific revenue sources" established that one or more
specific restricted or committed revenues should be the foundation for a special revenue fund
and comprise a substantial portion of the fund's revenues; and,
WHEREAS, Investment earnings and transfers from other funds do not meet the definition of a
specific revenue source; and,
WHEREAS, Council action is required to formalize the commitment of the specific revenue
sources to specified purposes.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Anthony that effective
November 22, 2011 the specific revenue source of each special revenue fund and the specific
purposes for which they are restricted or committed are as follows:
Special Revenue Fund
Specific Revenue Sources
Committed Fund Balance
Restricted Fund Balance
#601 Community Center Fund
-----...---...-----....-------
Rental Receipts
Operation/Maintenance of
--------------------
Community Center Bldg.
4230 Police Forfeiture Fund
Forfeited Property
Defined by State Statute
169A.63, Sub. 10 (b)(1)
#225 Recycling Fund
Hennepin/Ramsey County
Recycling and Clean -Up
Grants and Charges for
Day Services.
Services for Clean -Up Day.
#301 HRA General Fund
Tax Levy
Residential/Commercial
Redevelopment Activities.
6240 Fire Training Fund
Administration Fees and
Fire Department Education
Charges for Services
and Training.
Passed and adopted this 22nd day of November, 2011.
Attest:
City Clerk
Mayor
Interim City Manager
Wad®
t.l su<rnrv. Ln, Engineering x Planning a Environmental ■ Construction
November 11, 2011
The Honorable Mayor, City Council and Staff
c/o Jay Hartman
City of St. Anthony Village
3301 Silver Lake Road NR
St. Anthony Village, MN 55418-1603
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4600
Fax: 763-541-1700
Re: Approve Plans and Specifications and Ordering Advertisement for Bids
2012 Street and Utility Improvement Project
St. Anthony Village, MN
WSB Project No. 1626-570
Dear I Ionorable Mayor, City Council, and Staff:
Following this letter is a resolution for your consideration at the November 22, 2011 City
Council Meeting.
The resolution for your consideration approves the plans and specifications and authorizes the
advertisement for bids for the 2012 Street and Utility Improvement Project.
We anticipate opening bids on or near January 5, 2012 and bringing the bid results to Council in
January.
I will be present at your November 22, 2011 Council Meeting to answer any questions you may
have on this issue, or please call me at 763-287-7182.
Sincerely,
WSI3 & Associates, Ine.
lox
Todd E. Hubmer, PB
City Engineer
Attachments
Minneapolis a St. Cloud
Equal Opportunity Employer
K YIILE65]ONdniinWemlmimaVTl6Lmai 11111 dwe
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CITY OF ST. ANTHONY VILLAGE
RESOLUTION 11-075
A RESOLUTION ACCEPTING TIIE 2012 STREET AND UTILITY
IMPROVEMENT PROJECT PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
WHEREAS, the engineering firm of WSB & Associates, Inc. has prepared plans and
specifications for the improvement by reconstruction of:
Belden Drive from 34°i Avenue NE to 36°' Avenue NE
Coolidge Street NE from 34`I' Avenue NE to 36°i Avenue NE
35°i Avenue NE from Harding Street to Belden Drive
NOW, TIIEREFORE BE IT RESOLVED, by the City Council of the City of St. Anthony that:
1.) Such improvements are necessary, cost-effective, and feasible.
2.) Such plans and specifications are hereby approved.
3.) The consulting engineering firm shall prepare and cause to be inserted in the official paper and
in the Construction Bulletin, an advertisement for bids upon the making of such improvements
under such approved plans and specifications. 'The advertisement shall be published for two
times, shall specify the work to be done, shall state that bids will be opened on or about January
5, 2011, and bids will be considered by the City Council. Any bidder whose responsibility is
questioned during consideration of the bid will be given an opportunity to address the Council
on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk
and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the
City of St. Anthony for Five (5%) percent of the amount of such bid.
Adopted this 22"`I day of November, 2011.
AI"I'EST:
City Clerk
Reviewed for administration:
Mayor
Interim City Manager
F. 1Cou1?Gl M d,ngs1201 N/ 222011112e,oj,&on 11-074-41cept 1'Inn,doc
53
WSB
&
®Associates, Lm. Engineering a Planning ■ Environmental . Construction
November 14, 2011
The Honorable Mayor, City Council and Staff
c/o Jay Hartman
City of St. Anthony Village
3301 Silver Lake Road NE
St. Anthony Village, MN 55418-1603
Re: City Engineer's Update
Dear Honorable Mayor, City Council, and Staff:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763.541-4800
Fax: 763-541-1700
This letter is intended to provide you with an update on the status of projects that are ongoing within the
City of St. Anthony Village. Outlined below please find a list of the projects and their status:
1) 2011 Street and Utility Reconstruction Project
The 2011 Street and Utility Reconstruction Project has been substantially completed for the year. All
remaining restoration and the final lift of asphalt are anticipated to be completed in the spring of
2012. Final touches to the turf establishment will be made throughout the summer of 2012 as the
contractor monitors the growth of the seeded areas.
2) Sanitary Sewer Pipe Bursting Project
Also for your consideration is the repair of the failing sanitary sewer line that extends along the
railroad tracks from Macalaster Drive eastward 700 -feet along the north property line of the Diamond
Eight Apartments and Berger Transfer. The failing sewer line has become an ongoing maintenance
issue caused by a number of severely offset pipe joints and collapsing locations within the pipe
segment. City maintenance crews are no longer able to access the sewer line with their cleaning
equipment due to the current condition of the pipe. We are proposing to perform a trenchless
replacement (pipe bursting) of the sewer to minimize restoration costs and impacts to the adjacent
properties. We are recommending the improvements be funded under the same bonding package as
the 2012 Street & Utility Improvement project. The cost of the sanitary sewer improvement project is
estimated at $74,900.
If you have any questions in regard to the above -referenced projects or any other activities within the City
of St. Anthony Village, please feel free to call me at 763-287-7182.
Sincerely,
WSB & Associates, Inc.
Todd E. Hubmer, PE
City Engineer
Minneapolis . St, Cloud
Equal Opportunity Employer
54
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*1a CJ
Report Date:
Meeting Date:
KFF2 LEST FOR CO NCIL CON5IDF7cATION
November 22, 2011.
November 22, 2011
Agenda Section: VI. D.
ITEM DESCRIPTION: Resolution 11-076; Approving the Hiring of Mark Casey as
the City Manager for the City of St. Anthony.
MANAGER'S REVIEW:
The City of St. Anthony has completed the search of a new
City Manager. Mr. Mark Casey was offered the position
and has accepted. Attached is a resolution approving his
hiring, salary and start date.
Jay Hartman
Interim City Manager
Attachments:
• Resolution 11-076; Approving the Hiring of Mark Casey as the City Manager for the City of St.
Anthony.
FACouncil Meet ings\2011\11222011\staff hiring city inanagecdoc- 1 -
CITY OF ST. ANTHONY VILLAGE
RESOLUTION 11-076
A RESOLUTION APPROVING THE HIRING OF MARK CASEY AS CITY MANAGER
FOR THE CITY OF ST. ANTHONY
WHEREAS, the City of St. Anthony entered in a contract with Springsted, Incorporated to assist
in the search for a new City Manager; and
WHEREAS, the City of St. Anthony has completed the process for City Manager and has selected
Mark Casey with the commencing salary of $100,000 annually.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of St. Anthony the
approval of Mark Casey as the City Manager of the City of St. Anthony effective December 12,
2011.
Adopted this 22"d day of November, 2011.
ATTEST:
City Clerk
Reviewed for administration:
Mayor
Interim City Manager
1•:ICotmeil Meelings1201111122201 DI?es hi ing ojcily mmnagecdoc
56
FUTURE COUNCIL AGENDA ITEMS
November 22, 2011
Meeting
Meeting
Date
Type
Items/Issues
Staff present
Special
School Board
November 29
5:50 pm
Joint Meeting g with School Board
Cit Council
Y
Interim City Manager
7:00 I'M
Parks &Planning Commission Interviews
City Council
Interim City Manager
Fire Prevention Poster Contest Winners
City Council
December 1s
Regular
Adopting the 2012 Tax Levy and Budget
Interim City Manager
Appointments to Parks & Planning Commission
Department Heads
Accept Offer for Bonds and Approve Sale of Bonds
Stacie Kvilvang
December 27
Regular
Planning Iterns from December 20
City Council
City Manager
2012
I lousekeeping Issues
Designation of Mayor Pro Tem
Financial Transactions regarding City Financial Accounts
Official Depository for City Funds
City Council
January to
Regular
Legal Newspaper
City Manager
Mayor - Outside organizations
Council members - Outside organizations
Rules of Conduct for City Council meetings
Elected Official Travel Policy
Planning Items from January 17
The following pertain to the 2012 Street & Utility Improvement
January 21
Regular
Project
City Council
Call for Hearing on Improvements
City Manager
Call for Ilearing on Assessments
Order Preparation of Assessments
HOUSING AND REDEVELOPMENT AUTHORITY AGENDA
CI`T'Y OF ST. ANTHONY VILLAGE
November 22, 2011
Call to Order.
Roil Call.
I. Approval of November 22, 2011, H.R.A. Agenda.
11. Consent Agenda.
These items are considered routine and will be enacted by one motion. There will be no separate discussion of these items
unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and
placed elsewhere on the agenda.
A. Approve October 25, 2011, H.R.A. Minutes. (pp. 1 — 2)
B. Claims. (p. 3 )
III. Public Hearings.
IV. General Policy of Business of the H.R.A
V. Staff Reports.
VI. H.R.A. Commissioner Comments.
VTI. Information and Announcements.
VIIL Adjournment.
FA1Cauncil Meetings12011\1122201 11I -MA agendapg#.doc
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CITY OF ST. ANTHONY
HOUSING AND REDEVELOPMENT AUTHORITY MEETING
OCTOBER 25, 2011
CALL TO ORDER,
Chair Faust called the meeting to order at 8:55 p.m.
ROLL CALL.
Commissioners present: Chair Faust; Commissioners Gray, Jenson, Stille, and Roth.
Commissioners absent: None.
Also Present: Interim Executive Director Jay Hartman.
I. APPROVAL OF OCTOBER 25, 2011 H.R.A. AGENDA
Motion by Commissioner Gray, seconded by Commissioner Jenson, to approve the October 25,
2011 Housing and Redevelopment Authority Agenda as presented.
Motion carried unanimously.
II. CONSENT AGENDA.
Motion by Commissioner Jenson, seconded by Commissioner Roth, to approve the Consent
Agenda, which consisted of:
A. H.R.A. Meeting Minutes of September 27 2011 • • nd
B. Claims.
HI. PUBLIC HEARINGS.
None.
IV. GENERAL POLICY BUSINESS OF THE H.R.A.
None.
V. STAFF REPORTS.
None.
VI. H.R.A. COMMISSIONER COMMENTS.
None.
VII. INFORMATION AND ANNOUNCEMENTS.
None.
Motion carried unanimously.
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Ilousing and Redevelopment Authority Meeting Minutes
October 25, 2011
Page 2
VIII. ADJOURNMENT.
Mayor Faust adjourned the meeting at 9:00 p.m.
Respectfully submitted,
Debbie Wolfe
TimeSaver OffSite Secretarial, Inc.
ATTEST:
City Clerk
Chair
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