HomeMy WebLinkAboutCC PACKET 04242012H.R.A. Meeting immediately
following City Council meeting
CITY OF ST. ANTHONY
CITY COUNCIL MEETING AGENDA
April 24, 2012
7:00 pan.
Call to Order.
Pledge of Allegiance.
Roll Call.
Consideration. Discussion. and Possible Action on Ail of the follourrngitems:
I. Approval of the April 24, 2012, City Council Meeting Agenda. {action requested.)
II. Proclamations and Recognitions. (no action requested.)
III. Consent Agenda.
These itemts are considered routine and will be enacted by one motion There will be no separate discussion of these itemrs tentless a Coundbwember or cltl,zen so requests, in
which event the item will be removed fromt the Consent Agenda and placed elsewhere on the agenda.
A. Approval of April 10, 2012, Council Meeting Minutes. (pp. 1-6)
B. Licenses and Permits. (pp. 7-8)
C. Claims. (pp. 9-12)
D. Resolution 12-044; Amending the Joint Powers Agreement with Bast Metro Special Weapons & Tactics Team
(SWAT) relating to Automobile Liability Coverage. (pp. 13-24)
IV. Public Hearing:
A. 2013 Budget. Mark Casey, City Manager & Shelly Rueckert, Finance Director are presenting. (pp. 25-32)
V. Reports from Commission and Staff.
VI. General Business of Council.
A. Resolution 12-045; Adopt the Amendments to the Greater Metropolitan Housing Corporation's Program
Guidelines. Mark Casey, City Manager, presenting. (tabled from the March 13, 2012 meeting) (pp. 33-40)
B. Update on Silver Lake Road LED Pedestrian Crossing Study. Janelle Borgen, WSB & Associates and Students
from the University of Minnesota Capstone Program. (pp. 41-54)
VII. Reports from City Manager and Council members.
VIII. Community Forum.
Individuatt may address the City Coxn i! about any item not included on the regular agenda. Speakers are requested to come to the p alum, sign their name and address on die form at the
podium, state their name and address far the Clerk's remr4 and limit their remarks to firs minutes. General#, the City Conndlwill not take offi al action on items discussed at this time, but
may typically refer the matter to stafffora future report or direct the matter to be scheduled on an upcoming agenda.
IX. Information and Announcements.
X. Adjournment.
***CLOSED SESSIONFOR LITIGATIONDISCUSSIONIMMEDIATELYFOLLOWING HRA MEETING**'*
Our Mission is to be a progressive and livable community, a walkable village, which is sustainable, safe and secure.
FACouncil. Meetings12012104242012\agendapg#.doex
1
1 CITY OF ST. ANTHONY
2 CITY COUNCIL REGULAR MEETING MINUTES
3 APRIL 10, 2012
4
5 CALL TO ORDER.
6
7 Mayor Faust called the meeting to order at 7:00 p.m.
8
9 PLEDGE OF ALLEGIANCE.
10
11 Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
12
13 ROLL CALL.
14
15 Present: Mayor Faust; Councilmembers Gray, Jenson, Roth, and Stille.
16 Absent: None.
17 Also Present: City Manager Mark Casey and Finance Director Shelly Rueckert.
18
19
20 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
21 ITEMS.
22
23 1. APPROVAL OF APRIL 10, 2012, CITY COUNCIL MEETING AGENDA.
24
25 Motion by Councilmember Jenson, seconded by Councilmember Gray, to approve the City
26 Council Meeting Agenda of April 10, 2012.
27
28 Motion carried unanimously.
29
30 11. PROCLAMATIONS AND RECOGNITIONS.
31
32 None.
33
34 111. CONSENT AGENDA.
35
36 A. Consider March 27, 2012, Council meeting? minutes,
37 B. Consider licenses and permits;
38 C. Consider payment of claims; and
39 D. Consider Resolution 12-041; Accepting a Donation for the Summer Survival Program
40 Hosted by the St. Anthony Police Department.
41
42 Motion by Councilmember Gray, seconded by Councilmember Jenson, to approve the Consent
43 Agenda items.
44
45 Motion carried unanimously.
46
47 IV. PUBLIC HEARING.
48
49 None.
2City Council Regular Meeting Minutes
April 10, 2012
Page 2
2 V. REPORTS FROM COMMISSION AND STAFF.
3
4 None.
VI. GENERAL BUSINESS OF COUNCIL.
8 A. Ordinance 2012-04• Amending Sections 33.018 Sewer Charge Rates and Metro Waste
9 Surcharge 33.036 Water Rates and 33.090 Charges for Storm Sewer Facilities of the St.
10 Anthony Code. Mark Casey, City Manager, presenting.
11
12 City Manager Casey presented a proposed Ordinance allowing the City's utility rates to be
13 amended by resolution, which is a more efficient and less expensive way of revising and
14 updating utility rates. He stated this amendment will mean the City does not need to go through
15 the codification process whenever amendments are made.
16
17 Mayor Faust stated this will allow the City to review and revise rates annually by resolution and
18 will give provide sufficient time for the City to properly analyze the rates in a timely manner.
19
20 Motion by Councilmember Stille, seconded by Councilmember Gray, to approve Ordinance
21 2012-04; Amending Sections 33.018 Sewer Charge Rates and Metro Waste Surcharge, 33.036
22 Water Rates and 33.090 Charges for Storm Sewer Facilities of the St. Anthony City Code, and to
23 waive the first and second readings.
24
25 Motion carried unanimously.
26
27 B. Resolution 12-042• Setting the Sewer Rates the Water Rates and the Charges for Storm
28 Water Facilities for the 2012 Utility Billing Cycle. Shelly Rueckert, Finance Director,
29 presenting,
30
31 City Manager Casey introduced Finance Director Shelly Rueckert.
32
33 Finance Director Rueckert presented the proposed 2012 utility rates and explained the storm
34 water charge has remained the same since 1998 and the recommended increase is in the range of
35 2.7%. She noted that two proposals are included in the agenda that model this percentage
36 increase, one is a flat dollar amount per year and the other is a percentage. She advised the
37 sewer usage rate has been in place since 2010 and metro treatment costs have been increasing
38 resulting in a proposed sewer rate increase of 20% to correspond with the City's increased
39 treatment costs, which equates to an increase of approximately $2 per quarter. She stated the
40 current water usage rate is $2.60 per 1,000 gallons and has not been changed since 2007. She
41 stated the proposed water usage rate is $2.67 per 1,000 gallons based on first tier pricing with
42 subsequent tiers raised similarly, which equates to an approximate 2.7% increase. She added the
43 overall impact on a quarterly bill is approximately $3 per quarter or $12 per year.
44
45 City Manager Casey noted the resolution contained in the agenda is incorrectly numbered and
46 should state Resolution 12-042.
City Council Regular Meeting Minutes
April 10, 2012
Page 3
2 Mayor Faust stated that a typical resident is currently paying $75.59 per quarter and the proposed
3 rates, including the State surcharge, equal $78.63 per quarter or an additional $3.04 per quarter.
4
5 Councilmember Stille stated the City is billed for sewer and storm water treatment and
6 adjustments are needed because the City is lagging behind in recouping its treatment costs. He
7 indicated the DNR also requires cities to bill for water on a tiered system and adjustments to the
8 water rates currently being charged are necessary.
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
Councilmember Jenson requested further information regarding the calculation used for
determining sewer usage.
Finance Director Rueckert explained that sewer rates are based on a residential user's first
quarter's water usage. She stated this calculation is intended to factor winter usage when no
sprinkling or irrigation is occurring so that residents are not charged for spikes during the
summer months in determining sewer rates. She added the sewer rate then remains in place for
the balance of the year.
Motion by Councilmember Roth, seconded by Councilmember Jenson, to approve Resolution
12-042; Setting the Sewer Rates, the Water Rates and the Charges for Storm Water Facilities for
the 2012 Utility Billing Cycle.
Councilmember Stille noted there are two storm water rate options for City Council approval.
He indicated his preference would be to approve a flat fee increase of $.35 per quarter for storm
water charges.
Councilmember Roth indicated his preference would be to approve the 2.5% increase per year
for storm water charges.
Mayor Faust stated the utility rate increases pertain to 2012 only and the City will evaluate its
utility rates again next year to determine if any adjustments are needed. I Ie indicated the flat fee
storm water rate increase of $.35 is easier to recognize on your utility bill and residents will not
be required to figure out a 2.5% increase.
Councilmember Roth amended his motion to approve Resolution B contained in the agenda.
Councilmember Jenson seconded the amended motion to approve Resolution B contained in the
agenda.
Motion carried unanimously.
C. Resolution 12-043; Authorizing Participation in the 2012-2013 GreenCorps Program.
Mark Casey. City Manager, presenting.
City Manager Casey advised the GreenCorps program is part of the AmeriCorps program
coordinated by the Pollution Control Agency. He stated the City proposes to apply for grant
3
4City Council Regular Meeting Minutes
April 10, 2012
Page 4
funding to be a host site to have a GreenCorps member placed in the City for eleven months
beginning in September.
Councilmember Gray requested confirmation that the City would participate in the GreenCorps
program only if it received the grant. He also asked if the grant would cover all the City's
expenses and no funds would be expended by the City.
8 City Manager Casey replied that the City would only participate in the GreenCorps program if
9 funding were received. He added the City would only be required to provide approximately two
10 hours of supervision per week as well as filling out log sheets and evaluations.
11
12 Mayor Faust stated the GreenCorps program is an eleven month program that benefits the City
13 and will further the City's environmental endeavors. He expressed thanks to City Manager
14 Casey for pursuing the GreenCorps program funding.
15
16 Motion by Councilmember Gray, seconded by Councilmember Jenson, to approve Resolution
17 12-043; Authorizing Participation in the 2012-2013 GreenCorps Program.
18
19 Mayor Faust noted that participation in the GreenCorps program will go hand in hand with the
20 University of Minnesota's project on sustainability as well as the Green Step program and the
21 City's work with the Freshwater Society.
22
23 Motion carried unanimously.
24
25 D. Quarterly Goals Update. Mark Casey, City Manager, presenting,
26
27 City Manager Casey presented the first quarter goals update and stated that 53 goals were
28 identified with each goal assigned to a staff member to ensure completion. He provided a brief
29 update on the following goals:
30
31 • The City is continuing its work on the Green Step program.
32 • Review of the City's organizational structure is complete and recommendations are being
33 implemented.
34 • City staff has met with Chamber of Commerce officials and is working on solidifying its
35 goals.
36 • City staff will continue to explore a joint fiber partnership as well as a cultural -historical
37 center.
38
39 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
40
41 City Manager Casey — No report.
42
43 Councilmember Gray —No report.
44
45 Councilmember Jenson reported on his attendance as the City Council representative at the
46 March 31 Cub Scouts Pack #153 pinewood derby event. He stated the City Council came in
City Council Regular Meeting Minutes
April 10, 2012
Page 5
fourth place. He also reported that the St. Anthony Civic Orchestra will be holding a benefit
concert on May 12"i.
Councilmember Roth reported on his attendance at the April 9°i City Council worksession at
which time the City Council discussed the flooding event. He stated the City Engineer presented
possible solutions and the City Council directed the City Engineer to continue to pursue some of
the recommendations with various State agencies.
9 Councilmember Stille—No report.
10
11 Mayor Faust reported on his attendance at the following:
12 • April 9°i City Council worksession.
13 • April 9°i Regional Council of Mayors meeting. He stated that Maureen McAvey from the
14 Urban Land Institute gave a presentation on real estate in the new economy. He noted
15 that Ms. McAvery's PowerPoint presentation will be obtained and distributed to the City
16 Council. He stated that Matt Schmitt from the Urban Land Institute also gave a
17 presentation on infrastructure in the new economy and the impact of broadband. He
18 added that Mr. Schmidt's presentation will be shared with the City Council.
19 • April 9°i meeting on the Northeast Diagonal. He stated the original project report was
20 written in 2002 and nothing has happened since that time; however, the City should keep
21 this on the forefront of future discussions.
22
23 VIII. COMMUNITY FORUM.
24
25 Mayor Faust invited residents to come forward at this time and address the Council on items that
26 are not on the regular agenda.
27
28 Ms. Becky Cole, 373 Old highway 8 SW, 4206, New Brighton, appeared before the City
29 Council and stated she lived in the Equinox apartments for approximately three years and her
30 experience with this property has been a nightmare. She stated she was twice threatened with
31 eviction for non-payment of rent even though her rent was not late. She stated she was told she
32 could have a satellite dish on her balcony if she secured an insurance policy for half a million
33 dollars naming the property as beneficiary. She stated she told them that this violated the FCC
34 rules and she was required to sign a form but did not have to get insurance; however, the satellite
35 technician refused to install the dish because there was no safe place to ground the satellite dish.
36 She stated that her air conditioner did not work properly last summer and the building
37 management kept coming up with excuses for why it did not work. She stated she moved out on
38 February 29, 2012, because the building management refused to renew her lease. She stated she
39 was frequently told that the building management wanted to show her apartment but no one
40 came to view the apartment. She indicated she had movers at the apartment on February 22°`r in
41 order to give herself time to clean the apartment before surrendering the keys on February 29"i,
42 She stated she had the building management do a walk-through and they deducted several items
43 from her security deposit even though she had the apartment cleaned professionally. She stated
44 she wanted to bring this to the City Council's attention because the Equinox apartments and
45 other building managers do what they do because they can and cities have regulatory authority
46 over how these businesses are run. She asked the City Council why it was okay for this business
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
6
City Council Regular Meeting Minutes
April 10, 2012
Page 6
to be run in this manner and asked what the City Council was willing to do to let residents know
that the City Council cares about what happens within the city limits.
Mayor Faust stated that the City Council does not normally comment on items during
Community Forum. He suggested that Ms. Cole seek legal counsel if she feels aggrieved.
IX. INFORMATION AND ANNOUNCEMENTS.
Mayor Faust reminded residents that Village Notes has been mailed and copies are available at
City Hall.
Councilmember Stille stated the high school will be performing The Crucible on April 13, 14,
and 15.
X. ADJOURNMENT.
Mayor Faust adjourned the meeting at 7:39 p.m.
Respectfully submitted,
Barbara I Iughes
TimeSaver Q,fSite Secretarial, Inc.
ATTES"f:
City Clerk
Mayor
Saint Anthony Village
DATE April 24, 2012 Approved:
TO: Mayor and Councilmembers
FROM: License Clerk
ITEM: License and Permits for Approval:
Linder's Greenhouses, St Paul, MN
Apex Energy Solutions, Bloomington, MN
The Good Grandson, St. Anthony, MN
Heating and Air Conditioning License:
Team Mechanical, Minneapolis, MN
Practical Systems, Hopkins, MN
Mini Mart
3259 Stinson Blvd
Kathleen Kirkendall
3412 Coolidge St
Janet Dekam
3113 Croft Dr
Christopher Carr
3042 Old Highway 8
Applicant: St Anthony Service
Location: 2700 Kenzie Ter
Mini Mart
3259 Stinson Blvd
Redbox Automated Retail
3700 Silver Lake Rd
3800 Silver Lake Rd
3930 Silver Lake Rd
7
8
Temporary
3.2 Beer Parks Permit:
Applicant:
Mary McCrossan
Location:
Central Park
Date:
June 30, 2012
Applicant:
Denise Marie Dunnell Wells
Location:
Central Park
Date:
September 9, 2012
Temporary
Liquor License:
Applicant:
VillageFest
Location:
St. Anthony Shopping Center/Central Park
Date:
August 3-4, 2012
US BANK CITY OF ST. ANTHONY
CHECK REGISTER 9
VENDOR
PAYEE
CHECK#
DATE
AMOUNT
9843
SOUTHERN WINE & SPIRITS
17434
4/5/2012
$226.30
7072
ST ANTHONY CHAMBER OF CO
17435
4/5/2012
$129.00
2475
MUNICI-PALS
17436
4/10/2012
$120.00
20
AA BATTERY CO
17440
4/25/2012
$128.14
9256
ALLIED MEDICAL PRODUCTS
17441
4/25/2012
$50.19
9761
AMERICAN BOTTLING COMPAN
17442
4/25/2012
$273.40
9250
AMERICAN MESSAGING
17443
4/25/2012
$234.03
8945
ANCOM COMMUNICATIONS
17444
4/25/2012
$105.00
9943
ARAMARK
17445
4/25/2012
$39.90
4687
ASPEN WASTE SYSTEMS INC
17446
4/25/2012
$110.57
9168
AVENET, LLC
17447
4/25/2012
$700.00
9796
BEARENCE MANAGEMENT GROU
17448
4/25/2012
$2,125.00
4293
BELLBOY CORP.
17449
4/25/2012
$13,181.86
9778
BERNICK'S
17450
4/25/2012
$742.90
8555
BIFFS,INC.
17451
4/25/2012
$170.94
4662
BOURGET IMPORTS
17452
4/25/2012
$228.50
9963
BUREAU CRIMINAL APPREHEN
17453
4/25/2012
$800.00
9922
BUREAU OF CRIM APPREHENS
17454
4/25/2012
$510.00
4231
CAPITOL BEVERAGE SALES
17455
4/25/2012
$16,386.19
9100
CAT & FIDDLE BEVERAGE
17456
4/25/2012
$128.00
610
CATCO
17457
4/25/2012
$20.61
2380
CENTERPOINT ENERGY
17458
4/25/2012
$6,801.40
9907
CENTURYLINK
17459
4/25/2012
$355.97
4080
CHISAGO LAKES DISTRIBUTI
17460
4/25/2012
$4,785.01
9056
CITY OF ROSEVILLE
17461
4/25/2012
$5,494.56
8275
CITY OF ST. PAUL
17462
4/25/2012
$1,802.05
8814
CITY WIDE WINDOW SERVICE
17463
4/25/2012
$85.50
4805
CLEAR RIVER BEVERAGE COM
17464
4/25/2012
$415.00
4095
COCA COLA BOTTLING COMPA
17465
4/25/2012
$329.80
9524
CREATIVE PRODUCT
17466
4/25/2012
$1,453.79
8602
CROWN TROPHY
17467
4/25/2012
$30.83
9820
CRYSTAL SPRINGS ICE
17468
4/25/2012
$115.68
8358
CUSTOM TRUCK ACCESSORIES
17469
4/25/2012
$4.28
7178
D -ROCK CENTER & SMALL EN
17470
4/25/2012
$245.82
8557
DAILEY DATA & ASSOCIATES
17471
4/25/2012
$62.50
8743
DELL MARKETING, INC.
17472
4/25/2012
$2,093.12
7371
DISCOUNT STEEL, INC.
17473
4/25/2012
$523.69
9669
DISPLAY SALES COMPANY
17474
4/25/2012
$32.06
1411
DON HARSTAD CO., INC.
17475
4/25/2012
$110.00
8698
EHLERS & ASSOCIATES, INC
17476
4/25/2012
$3,000.00
9867
FIRST -SHRED
17477
4/25/2012
$33.00
9236
FSH COMMUNICATIONS
17478
4/25/2012
$64.13
1030
G & K SERVICES INC
17479
4/25/2012
$417.72
9854
GOPHER STATE ONE CALL
17480
4/25/2012
$207.10
4172
GRAPE BEGINNINGS, INC.
17481
4/25/2012
$232.50
1JS BANK
CITY OF ST. ANTHONY
l UU
CHECK REGISTER
VENDOR
PAYEE
CHECK #
DATE
AMOUNT
8221
HEDBACK, ARENDT, KOHL
17482
4/25/2012
$3,500.00
8944
HENN CNTY INFO TECH DEPT
17483
4/25/2012
$3,083.39
9932
HENNEPIN COUNTY TREASURE
17484
4/25/2012
$346.75
9160
HEWLITT PACKARD COMPANY
17485
4/25/2012
$1,486.65
4207
HOHENSTEIN'S, INC
17486
4/25/2012
$6,065.85
8252
HOME DEPOT CREDITSERVIC
17487
4/25/2012
$127.35
4105
INLAND TRS PROPERTY MANA
17488
4/25/2012
$3,409.86
4125
JJ TAYLOR DISTRIBUTING
17489
4/25/2012
$39,810.58
4220
JOHNSON BROTHERS LIQUOR
17490
4/25/2012
$17,642.18
7352
KATH FUEL OIL SERVICE
17491
4/25/2012
$674.33
9755
L.T.G. POWER EQUIPMENT
17492
4/25/2012
$728.31
7143
LARSON/ROGER A
17493
4/25/2012
$364.20
8434
LEAGUE OF MINNESOTA CITI
17494
4/25/2012
$218.00
9729
LIFT BRIDGE BEER CO.
17495
4/25/2012
$476.00
2040
LILLIE SUBURBAN NEWSPAPE
17496
4/25/2012
$148.50
9823
MAILFINANCE
17497
4/25/2012
$80.16
2160
MARSHALL CONCRETE PROD
17498
4/25/2012
$777.59
8045
MINNESOTA COUNTY ATTYS A
17499
4/25/2012
$40.71
7131
MINNESOTA DEPT OF HEALTH
17500
4/25/2012
$23.00
8850
MINNESOTA HIGHWAY SAFETY
17501
4/25/2012
$1,930.00
2374
MINNESOTA UI FUND
17502
4/25/2012
$590.81
9195
MISTER CAR WASH
17503
4/25/2012
$102.85
5232
MURPHY'S SERVICE CENTER
17504
4/25/2012
$172.20
8883
NEW FRANCE WINE COMPANY
17505
4/25/2012
$259.00
45
OFFICE DEPOT
17506
4/25/2012
$581.61
7226
OLSON'S PLUMBING
17507
4/25/2012
$1,600.00
9615
PAETEC
17508
4/25/2012
$93.36
9821
PAPCO, INC
17509
4/25/2012
$287.61
9275
PAT KERNS WINE MERCHANTS
17510
4/25/2012
$122.00
4354
PAUSTIS & SONS
17511
4/25/2012
$3,251.70
9563
PETTY CASH - U.S. BANK
17512
4/25/2012
$152.08
4360
PHILLIPS WINE & SPIRITS
17513
4/25/2012
$11,906.30
4361
PINNACLE DIST.
17514
4/25/2012
$224.00
9609
QUIGLEY/CHUCK
17515
4/25/2012
$43.00
9384
RAMY TURF PRODUCTS
17516
4/25/2012
$82.83
9119
RECHECK
17517
4/25/2012
$15.00
9804
RECREATION, SPORTS & PLA
17518
4/25/2012
$390.63
9965
RIVERLAND COMMUNITY COLL
17519
4/25/2012
$80.00
3100
ROSEDALE CHEVROLET
17520
4/25/2012
$58.62
9182
SAM'S CLUB
17521
4/25/2012
$288.19
9680
SENSUS METERING SYSTEMS
17522
4/25/2012
$809.20
9708
SHI INTERNATIONAL CORP.
17523
4/25/2012
$1,128.60
8199
SIGNATURE CONCEPTS, INC.
17524
4/25/2012
$756.26
9843
SOUTHERN WINE & SPIRITS
17525
4/25/2012
$10,183.52
3460
SPRING LAKE PARK LUMBER
17526
4/25/2012
$82.63
1810
ST. ANTHONY VILLAGE KIWA
17527
4/25/2012
$126.00
US BANK
CITY OF ST. ANTHONY
CHECK REGISTER
VENDOR
PAYEE
CHECK#
DATE
AMOUNT
3490
STREICHER'S
17528
4/25/2012
$2,109.94
4780
SURLY BREWING CO
17529
4/25/2012
$997.00
3260
T A SCHIFSKY & SONS
17530
4/25/2012
$435.56
9842
TASC - CLIENT INVOICES
17531
4/25/2012
$100.00
7337
TIMESAVER OFF SITE SECRE
17532
4/25/2012
$503.75
9934
TOUCHLESS TUNNEL WASH
17533
4/25/2012
$81.76
3560
TRACY PRINTING
17534
4/25/2012
$1,637.33
8773
TRAFFIC CONTROL CORPORAT
17535
4/25/2012
$838.98
7196
TRANSPORTATION SUPPLIES
17536
4/25/2012
$372.99
8449
TWIN CITY GARAGE DOOR
17537
4/25/2012
$447.99
9590
U.S. BANK (PURCHASING
17538
4/25/2012
$1,086.90
9891
UNITED HEALTHCARE INSURA
17539
4/25/2012
$60.68
8227
VERIZON WIRELESS
17540
4/25/2012
$278.45
9433
VESSCO INC
17541
4/25/2012
$252.67
3700
VIKING INDUSTRIAL CENTER
17542
4/25/2012
$21.62
4451
VINOCOPIA
17543
4/25/2012
$108.75
9702
W.D. LARSON COMPANIES LT
17544
4/25/2012
$40.01
9366
WAL-MART BUSINESS CENTER
17545
4/25/2012
$46.60
9964
WAM ENTERPRISES, LLC
17546
4/25/2012
$6,553.47
8887
WELLS FARGO BANK MACN93
17547
4/25/2012
$750.00
8316
WINE COMPANY/THE
17548
4/25/2012
$828.65
8310
WINE MERCHANTS INC
17549
4/25/2012
$8,375.85
4175
WIRTZ BEVERAGE - (GRIGGS
17550
4/25/2012
$8,768.82
9734
WIRTZ BEVERAGE MINNESOTA
17551
4/25/2012
$33,214.01
2680
XCEL ENERGY
17552
4/25/2012
$10,597.25
7325
YOCUM OIL COMPANY, INC.
17553
4/25/2012
$26,897.04
TOTAL $284,833.52
lei
IVa
THIS PAGE LEFT INTENTIONALLY BLANK
13
Staff Report
Date: April 16, 2012
To: Mark Casey, City Manager
From John Ohl, Chief of Police �C /
Subject: East Metro SWAT JPA Amendment
The St. Anthony Police Department has been a member of East Metro SWAT for
approximately 5 years. In that time, we moved the Team into a formal Joint Powers
Agreement. The League of MN Cities has suggested that we add an amendment to the
formal JPA related to automobile liability coverage (section 5.08). The amendment
simply states that if a party to the JPA loans a vehicle to East Metro SWAT, the SWAT
Team's liability insurance covers any claims that should arise related to the use of the
loaned vehicle.
I would respectfully request that we agree to the amendment and sign the new JPA.
iXII
THIS PAGE LEFT INTENTIONALLY BLANK
CITY OF ST. ANTHONY
RESOLUTION 12-044
A RESOLUTION AMENDING THE JOINT POWERS AGREEMENT
WITH EAST METRO SPECIAL WEAPONS AND TACTICS TEAM (SWAT)
RELATING TO AUTOMOBILE LIABILITY COVERAGE
WHEREAS, the City of St Anthony Police Department has been a member of the East
Metro Special Weapons and Tactics Team (SWAT) for approximately five
years; and
WHEREAS, the League of Minnesota Cities has suggested that the agreement be
amended to include additional language for the automobile liability
coverage.
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of St. Anthony
hereby amends the Joint Powers Agreement with East Metro Special Weapons and
Tactics Team (SWAT) Relating to Automobile Liability Coverage.
Adopted this 2401 day of April, 2012
ATTEST:
Mayor
City Clerk
Review for Administration:
City Manager
15
16
THIS PAGE LEFT INTENTIONALLY BLANK
17
East Metro Special Weapons and Tactics Team
Joint Powers Agreement
I. MISSION
The primary mission of the East Metro Swat Team (EMS) is to jointly provide specialized police
services for its members in critical incident emergency situations more effectively and efficiently
than those services could be provided by each member on its own. The EMS team assists member
law enforcement agencies and non-member law enforcement agencies, should they request mutual
aid, in the resolution of high risk or critical incidents. The EMS team is specially trained and
equipped to work as a coordinated team to respond to and resolve critical incidents.
Examples of situations where EMS can be of assistance include, but are not limited to, the
following:
A. Incidents of Hostage Taking.
B. Incidents of a Barricaded Suspect(s).
C. Building or Field Searches for Armed or Dangerous Suspects.
D. High Risk Warrant Service.
E. Incidents of Civil Disturbance and Crowd Control.
F. Providing and Assisting with Dignitary Protection.
G. Any Other High Risk Incident or Situation Deemed Appropriate by EMS Operating Board.
H. JOINT POWERS AGREEMENT
The parties to this Agreement are units of government responsible for critical incident response in
their respective jurisdictions. ']'his Agreement is made pursuant to the authority conferred upon the
parties by Minn. Stat. § 471.59.
NOW, THEREFORE, the undersigned governmental units, in the joint and mutual exercise of their
powers, agree as follows:
Name.
The parties hereby establish the Ernst Metra Swat Team (EMS).
2. General Purpose.
The purpose of this Joint Powers Agreement is to establish an organization to coordinate
efforts to develop and provide joint response to critical incidents or high risk entries where
there is a risk of criminal violence, occurring within the parties' jurisdictions.
3. Parties.
The parties to this Agreement shall consist of the following units of government that have
signed this agreement:
The City of Roseville
The City of St. Anthony
The City of New Brighton
The City of North St. Paul
The University of Minnesota
19
111. GOVERNANCE
3.01 Governing Board
The governing board of EMS shall consist of the following:
East Metro Swat shall be governed by a governing board. Members of this board will be known as
"Directors." The Chief Law Enforcement Officer from each member, or his or her designee, shall
serve as Director.
Members of the governing board shall not be deemed to be employees of the governing board and
shall not be compensated by the governing board.
3.02 Terms
Appointees shall serve at the pleasure of the appointing party and may be removed only by the
appointing party.
3.03 Chair
The board will elect a chair. The Chair shall have no more power than any other Director except
that the Chair shall: give notice of meetings when scheduled or otherwise called; call meetings to
order and provide for their orderly and efficient conduct; provide for the preparation of minutes;
and when authorized by the passage of a motion by board, execute contracts, agreements, reports,
filing and other documents on behalf of EMS.
3.04 Meetings
The governing board shall have a minimum of one meeting per year. Special meetings may be
called by the Chair or two Directors. All meetings and notice of meeting shall comply with the
Minnesota Open Meeting Law, Minnesota Statutes, Chapter 13D, as amended. The presence of a
simple majority of the Directors shall constitute a quorum.
3.05 Voting
Each party to this agreement shall have one vote at any meeting of the governing board. proxy
votes are not permitted. The governing board shall function by a majority vote of board members
or alternate members present, provided that a quorum is present.
3.06 Duties of the Governing Board
The governing board will formulate a program to carry out its purpose.
The governing board will coordinate information between the parties and EMS.
The governing board shall appoint and supervise the Team Commander of East Metro Swat.
Appointments require the concurrence of the chief law enforcement officer of the Team
Commander's employer.
3.07 Powers of the Governing Board
The governing board may enter into any contract necessary or proper for the exercise of its powers
or the fulfillment to its duties and enforce such contracts to the extent available in equity or at law,
except that the governing board shall not enter into any contract the term of which exceeds the term
of this agreement. No payment on any invoice shall be authorized unless approved by a majority of
its members. The chair shall report to the governing board any such payments at its next meeting.
The governing board may apply for and accept gifts, grants or other property (excluding real
property) or assistance front the United States government, the State of Minnesota, or any person,
association, or agency for any of its proposes; enter into any agreement in connection therewith;
and hold, use and dispose of such money or other property and assistance in accordance with the
terms of the gift, grant or loan relating thereto.
All powers granted herein shall be exercised by the governing board in a fiscally responsible
manner and in accordance with the requirements of law.
The governing board may cooperate with other federal, state and local law enforcement agencies to
accomplish the purpose for which it is organized.
3.08 Insurance
The governing board must obtain and maintain liability insurance in amounts not less than the
statutory liability limits established under Minn. Stat. Ch. 466 and may obtain other insurance it
deems necessary to insure the parties, the governing board, its members and employees of the
parties for actions arising out of this Agreement.
Any excess or uninsured liability shall be borne equally by all the members, but this does not
include the liability of any individual officer, employee, or volunteer which arises from his or hot-
own
erown malfeasance, willful neglect of duty, or bad faith.
IV. BUDGET AND FINANCE
4.01 Budget
By March 31 of each year the governing board shall prepare and adopt a budget for the following
calendar year and may amend the same from time to time.
4.02 Expenses
The parties intend to fund EMS through an equal, annual contribution paid by each party. The
governing board shall establish the contribution by March 31 of the year prior to the year when the
contribution is payable. The parties agree to pay the contribution as determined by the governing
board on or before January 31 of the year following the determination. These funds may be paid
from grants funds, drug forfeitures, and any funds voluntarily contributed by any member.
4.03 Accountability
The Roseville Police Department shall act as the fiscal agent for EMS. All funds shall be
accounted for according to generally accepted accounting principles. A report on all receipts and
disbursements shall be forwarded to the parties quarterly and on an annual basis.
V. POSITIONS
5.01 Team Commander
The Team Commander shall be a licensed peace officer appointed by the governing board.
Appointment as Team Commander pursuant to this agreement shall not obligate any party to pay to
its employees so appointed either supervisory or other premium pay.
5.02 Leadership Positions
The Team Commander shall appoint licensed peace officers to serve as executive officers, and
team leaders subject to approval of the governing board. Appointment to a leadership position
pursuant to this agreement shall not obligate any party to pay to its employees so appointed either
supervisory or other premium pay.
Peace officers assigned to leadership positions within EMS at all times will remain employees of
the members' own jurisdictions and will not be employees of the governing board.
21
Peace officers assigned to leadership positions shall be the liaison between the team members and
the Team Commander when an EMS team has been deployed pursuant to this agreement.
5.03 Team members
The chief law enforcement officer of each party shall assign licensed peace officers to serve as
EMS team members, subject to approval of the Team Commander. Appointment as a team member
pursuant to this agreement shall not obligate any party to pay its employees so appointed any
premium pay.
Team members assigned to the EMS at all times will remain employees of the members' own
jurisdictions and will not be employees of the governing board.
A party may decline to make its personnel available to respond to a call for assistance. Failure to
provide assistance in response to a request made pursuant to this agreement will not result in any
liability to the party that fails to provide assistance or to the EMS.
5.04 Direction and Control
Personnel and equipment provided pursuant to this agreement shall be under the direction and the
tactical control of the licensed peace officer in command of the scene of the jurisdiction to which
assistance is being provided. They shall remain under this tactical control until the request for
assistance ends, or they are recalled by the Team Commander.
5.05 Compensation
When EMS provides services to a requesting party, the personnel of EMS shall be compensated by
their respective employers just as if they were performing the duties within and for the jurisdiction
oftheir employer. No charges will be levied by EMS or by parties for specialized response
operations provided to a requesting party pursuant to this agreement unless that assistance
continues for a period exceeding 48 continuous hours. If assistance provided pursuant to this
agreement continues for more than 48 continuous homy, and the assistance is not provided in
connection with a criminal investigation, any party whose officers provided assistance for EMS
shall submit itemized bills for the actual cost of any assistance provided, including salaries,
overtime, materials and supplies, to EMS and EMS shall submit the invoices to the requesting
party. The requesting party shall reimburse EMS for that amount, and EMS shall forward the
reimbursement to its respective members.
Each of the parties is required by Minn. Stat., § 12.27, Subd. 3 to designate employees or officers
who are authorized to dispatch equipment and personnel, in certain emergencies, to other
jurisdictions. For proposes of dispatching EMS teams, each of the parties delegates such authority
to EMS, which is authorized to dispatch such personnel and equipment, taking into consideration
each party's available resources.
Calls for assistance from non-parties to EMS shall be governed by Minn. Stat., § 12.331. Each of
the parties delegates to EMS the authority to respond with the personnel and equipment of that
party that are assigned to EMS as a sending political subdivision within the meaning of Minn. Stat.,
§ 12.331, Salad. 1, which is authorized to dispatch such personnel and equipment, taking into
consideration each party's available resources.
If EMS provides services to an entity not a party to this agreement, the responding parties may
submit itemized bills for the actual cost of any assistance provided, including salaries, overtime,
materials and supplies, to EMS, and EMS may bill such entity for the actual costs in accordance
with Minn. Stat., § 12.331.
5.06 Workers' Compensation
22
Each party to this agreement shall be responsible for injuries to or death of its own employees in
conjunction with services provided pursuant to this agreement. Each party shall maintain workers'
compensation coverage or self-insurance coverage, covering its own personnel while they are
providing assistance as a member of EMS. Each party to this agreement waives the right to sue
any other party for any workers' compensation benefits paid to its own employee or their
dependents, even if the injuries were caused wholly or partially by the negligence of any other
party or its officers, employees or agents.
5.07 Damage to Equipment
Each party shall be responsible for damage to or loss of its own equipment occurring during
deployment of EMS. Each party waives the right to sue any other party for any damages to or loss
of its equipment, even if the damages or losses were caused wholly or partially by the negligence
of any other party or its officers, employees or agents. Any equipment purchased or acquired by
EMS shall be maintained and accounted for by the EMS Board and fiscal agent designated under
section 4.03. Surplus property may be disposed of only under procedures authorized by law and
distribution of property upon termination of this agreement shall be as provided for by Minn. Stat.
§471.59, Subd. 5.
5.08 Indemnification
East Metro Swat shall defend and indemnify the parties, and their officers, employees, and
volunteers, from and against all claims, damages, losses, and expenses, including attorney fees,
arising out the acts or omissions of any person acting on behalf of the governing board in carrying
out the terms of this agreement. This agreement does not constitute a waiver on the limitations of
liability set forth in Minn. Stat. § 466.04.
Nothing herein shall be construed to provide insurance coverage or indemnification to an officer,
employee, or volunteer of any member for any act or omission for which the officer, employee, or
volunteer is guilty of malfeasance in office, willful neglect of duty, or bad faith.
To the fullest extent permitted by law, action by the parties to this agreement are intended to be and
shall be construed as a "cooperative activity" and it is the intent of the parties that they shall be
deemed a "single governmental unit" for the purposes of liability, as set forth in Minn. Stat., §
471.59, subd. 1 a(a), provide further that for purposes of that statute, each party to this agreement
expressly declines responsibility for the acts or omissions of another party. The parties to this
agreement are not liable for the acts or omissions of another party to this agreement except to the
extent they have agreed in writing to be responsible for the acts or omissions of the other parties.
When a party to this agreement loans an automobile to East Metro Swat, East Metro Swat's
automobile liability coverage shall be primary when East Metro Swat is in possession of the
automobile. East Metro Swat gees to defend and indemnify the owner of the automobile and any
other parties to this agreement for any liability claims related to the use of the automobile, subject
to the limitations in Section 3.08 of this Agreement.
5.09 Term
This agreement will be in force for a period of three years from the date of execution.
VI. WITHDRAWL AND TERMINATION
6.01 Withdrawal
23
Any party may withdraw from this agreement upon thirty (30) days written notice to the other
parties. Withdrawal by any party shall not terminate this agreement with respect to any parties who
have not withdrawn. Withdrawal shall not discharge any liability incurred by any party prior to
withdrawal. Such liability shall continue until discharged by law or agreement.
6.02 Additional Members and Change in Membership
A governmental unit may join EMS and become a member upon approval by the Governing Board
and execution of a copy of this Agreement by its governing body.
The Governing Board may involuntarily terminate a member if that member has failed to provide a
minimum of one officer to East Metro Swat for more than 12 consecutive months.
6.03 Termination
This agreement shall terminate upon the occurrence of any one of the following events: (a) when
necessitated by operation of law or as a result of a decision by a court of competent jurisdiction; or
(b) when a majority of remaining parties agrees to terminate the agreement upon a date certain.
6.04 Effect of Termination
Termination shall not discharge any liability incurred by EMS or by the parties during the term of
this agreement. Upon termination and after payment of all outstanding obligations, property or
surplus money held by EMS shall then be distributed to the parties in proportion to their
contributions.
6.05 Amendments
This agreement may be amended only in writing and upon the consent of each of the parties'
governing body.
6.06 Counterparts
This agreement may be executed in two or more counterparts, each of which shall be deemed an
original, but all of which shall constitute one and the same instrument. Counterparts shall be tiled
with the Roseville police Department.
24
Execution
Each Party, hereto has read, agreed to and executed this Joint Powers Agreement on the date
indicated.
The City of St. Anthony
Mayor Jerome O. Faust
Signature: Date:
City Manager Mark Casey
Signature: Date:
25
MEMORANDUM
DATE: April 24, 2012
TO: Mayor and City Council
FROM: Mark Casey, City Manager
Shelly Rueekert, Finance Director
ITEM: Public Hearing — 2013 General Operating Budget
The attached materials are a summary of the 2012 General Operating Budget. Highlights
of the 2012 budget include:
1) General Operating Budget $5,498,650
2) General Fund Levy $3,045,166
a. 3.38% increase over 2011.
3) Median Valuation in 2012 $ 223,000
a. Down from $225,000 in 2011.
4) City Portion of Property Taxes $ 1,382.85
5) Breakdown of 2012 Property Taxes:
General Fund $ 823.65
Roads $ 405.92
Public Works/Fire Buildings $ 110.84
Tax Abatement $ 40.41
PEI2A $ 2.03
$ 1,382.85
The budgeting goals were discussed with the City Council on January 12°i and 13°' at our
Financial Management Planning — Goal Setting meetings. In addition to the work
sessions on March 12°i and April 16"'.
W
THIS PAGE LEFT INTENTIONALLY BLANK
27
IMPORTANT DATES
St. Anthony Budget Schedule for 2013 Budget
January 12 & 13, 2012 Goal Setting, Financial Management and Planning.
March 12, 2012 Financial Planning Work Session
April 16, 2012 Financial Planning Work Session
April 24, 2012 Public Hearing/Provide Residents with an
Opportunity to have input in the budget process.
MU 7,201 Work Session with Department Heads - Discussion
on the 2013 Budget and evaluate 5 -Year Capital
Equipment needs.
May - July City Manager & Staff Meetings to discuss/ draft 2013
Budget.
August 6, 2012 Work Session with Department Heads - Council &
Staff to review the Proposed 2013 General Operating
Budget, Discussion on Capital Equipment Budgets.
August 28, 2012 Presentation of the Proposed 2013 Operating Budget
& Property Tax Levy to the City Council.
September 11, 2012 Resolution:
1) Resolution Setting the proposed 2013 Operating
Budget and Property Tax Levy.
2) Announce the date and time at which the final
Budget and Tax Levy will be discussed.
December 11, 2012 Presentation of 2013 Operating Budget and Levy with
Public Input.
1) Adoption of 2013 Operating Budget and
Property Tax Levy.
w
THIS PAGE LEFT INTENTIONALLY BLANK
29
GENERALFUND
REVENUES
2011
2012
BUDGET
BUDGET
Property Tax - Levy
$2,945,511
$3,045,166
3.38%
Penalties, Interest, Tax Forfeitures
$3,000
$3,000
0.00%
Non/Levy - Property Clean Up
$22,300
$0
-100.00%
PERA- Rate Increase Levy
$7,500
$7,500
0.00%
Licenses
$41,600
$43,900
5.53%
Permits
$204,900
$195,825
-4.43%
Dare/School District#282 Levy
$14,500
$14,500
0.00%
Fire Relief Association - 2% Insurance/Pension
$52,500
$35,700
-32.00%
Intergovernmental Revenue
$232,400
$289,450
24.55%
Loss in Market Value Credit
($135,000)
($135,000)
0.00%
Contract Revenue (Lauderdale/Falcon Heights)
$1,180,334
$1,192,138
1.00%
Charges for Service (Fines)
$118,500
$110,750
-6.54%
Miscellaneous Revenues
$216,655
$193,321
-10.77%
Transfers from Other Funds
$448,400
$462,400
3.12%
Other Revenue (Grants, Donations & Misc. Services)
$40000
$40,000
0.00%
Fund Balance Reserves (2009)
$84,900
$0
-100.00%
GENERAL FUND TOTAL REVENUES
$5.478.000
$5498650
0.38%
General Operating Budget
EXPENDITURES
2011
2012
BUDGET
BUDGET
Mayor / City Council
$58,800
$55,700
-5.27%
Public/Intergovernmental Relations
$25,600
$22,000
-14.06%
Cable Franchise
$38,100
$36,725
-3.61%
General Management
$109,400
$108,050
-1.23%
Elections
$29,000
$32,400
11.72%
Finance, Insurance/ Accounting
$286,300
$271,950
-5.01%
Assessing
$44,700
$43,300
-3.13%
Legal
$75,000
$48,150
-35.80%
Engineering, Planning /Zoning
$5,200
$3,700
-28.85%
City Buildings
$180,500
$181,200
0.39%
Emergency Management
$59,700
$62,325
4.40%
Police Protection
$1,554,500
$1,577,250
1AS%
Lauderdale/Falcon Heights Contracts
$1,056,100
$1,031,050
-2.37%
Maintenance & Repair (Police Vehicles)
$82,400
$67,575
-17.99%
Dare Education (Levy Funded by I.S.D, #282)
$14,500
$14,500
0,00%
Fire Protection
$760,800
$785,775
3.28%
Maintenance Repair (Fire Vehicles)
$26,700
$25,700
-3.75%
Fire Relief - 2% Insurance/Pension
$52,500
$35,700
-32.00%
Inspections, Building/Plumbing/Heating/Health
$110,500
$124,675
12.83%
Animal Control
$2,800
$2,700
-3.57%
Public Works
$517,300
$541,300
4.64%
Public Works, Maintenance, Repair & Equipment
$82,500
$83,300
0.97°/
Tree and Weed Care
$36,200
$37,925
4.77%
Parks
$176,700
$188,825
6.86%
Community Services/Recycling Transfer
$52,200
$52,200
0.00°/
Safe and Sober/Grants
$0
$30,450
0.00%
Other Grants and Expenditures
40 000
$34,225
-14.44%
GENERAL FUND TOTAL EXPENDITURES
$5,478.000
$5,498,65
0.38%
FUND BALANCE AT END OF YEAR
$1,624,700
$1,624,700
30
n
NO
-n
.%
�1CD
=3_
o
n
(n
0
N
GJ
�-t-
W< (D
o
NCD CQ
o(DO
rn
r
r
u 0.mn
.� CD
_
��
3
I
c
o in
(D
z
�
9
�7
(D
N
v
oma,
��
o
CD
m
z
c
rn
cn
criw
Cnx
o 0,(D
d
31
c
0) -n
CT
ci
O (D
O
0
rn
U
z
.01-0rn
D, "
;o
`77
Do�
r
(D
c
�(
oQ;
°
z
O
^
(D3
(Do0
v-�
rn
G
.o
CY)(
- W v
rn
0-
��
z
O
v
c
�T
���
rn
O p
N O
O 0
o n(D
cn
N n
o (Do
(D
W n
(D 90
O
N
d
32
WHAT DO I GET FOR MY TAXES - 2012?
AVERAGE HOME VALUATION = $223,000
ANNUAL BUDGET TAXES =
$823.65
ROAD LEVY TAXES =
$405.92
PUBLIC FACILITIES - P/W & FIRE
$110.84
TAX ABATEMENT =
$40.41
PERA RATE INCREASE =
2.03
ESTIMATED ANNUAL TAXES =
$1,382.85
EXPENDITURES
Mayor / Council
Public/Intergovernmental Relations
Cable Franchise
General Management
Elections
Finance, Insurance/ Accounting
Finance, Assessing
Legal
Engineering, Planning / Zoning
City Buildings
Emergency Management
Police Protection
Lauderdale/Falcon Heights Contracts
Maintenance/Repair (Police Vehicles)
Dare Education
Fire Protection
Maintenance/Repair (Fire Vehicles)
Fire Relief Pension - 2% Insurance
Inspections, Building/Plumbing/Heating/Health
Animal Control
Public Works
Public Works, Maintenance/Repair Equipment
Tree and Weed Care
Parks
Transfer to Community Services
Other Expenditures (Grants, Donation & Misc.)
GENERAL FUND TOTAL EXPENDITURES
ROAD LEVY
PUBLIC FACILITIES - P/W & FIRE
TAX ABATEMENT - CENTRAL PARK
PERA- RATEINCREASELEVY
TOTALLEVY
2012
TAX LEVY
% OF
TAXES
BUDGET
EXPENDITURES
LEVY
PAID
$55,700.00
$47,861.00
1.57%
$12.95
$22,000.00
$18,904.00
0.62%
$5.11
$36,725.00
$0.00
0.00%
$0.00
$108,050.00
$92,843.00
3.05%
$25.11
$32,400.00
$27,840.00
0.91%
$7.53
$271,950.00
$213,127.00
7.00%
$57.64
$43,300.00
$37,206.00
1.22%
$10.06
$48,150.00
$6,150.00
0.20%
$1.66
$3,700.00
$3,179.00
0.10%
$0.86
$181,200.00
$155,699.00
5.11%
$42.11
$62,325.00
$53,554.00
1.76%
$14.49
$1,577,250.00
$953,953.00
31.33%
$258.02
$1,031,050.00
$0.00
0.00%
$0.00
$67,575.00
$58,065.00
1.91%
$15.71
$14,500.00
$0.00
0.00%
$0.00
$785,775.00
$652,618.00
21.43%
$176.53
$25,700.00
$22,083.00
0.73%
$5.97
$35,700.00
$0.00
0.00%
$0.00
$124,675.00
$0.00
0.00%
$0.00
$2,700.00
$2,320.00
0.08%
$0.63
$541,300.00
$388,495.00
12.76%
$105.08
$83,300.00
$71,577.00
2.35%
$19.36
$37,925.00
$32,588.00
1.07%
$8.81
$188,825.00
$162,250.00
5.33%
$43.89
$52,200.00
$44,854.00
1.47%
$12.13
$64,675.00
$0.00
0.00%
0.00
$5,498.650.00
$3,045,166.00
100.00%
$823.65
$1,500,755.00
$405.92
$409,773.00
$110.84
$149,395.00
$40.41
$7,500.00
2.03
$5,112,589.00
$1,382.85
33
11!0 hony
*10/
Report Date:
Meeting Date:
ITEM DESCRIPTION:
RF6zkFsTFOR 00kNCIL CC.r S11-)FRATION
April 24, 2012
April 24, 2012
Resolution 12-045; Adopting Metropolitan Housing Corporation's Program Guidelines as
Amended. (tabled from the March 13, 2012 City Council meeting)
MANAGER'S REVIEW:
This item was brought before the City Council on March 13, 2012, and after discussion it was
tabled to clarify the repayment terms of the loans.
GMHC has since revised several of the sections including the Interest Rate, Loan Program,
Total Project Costs, Loan Amortization, Loan Closing and Loan Servicing. These
amendments bring the Guideline up-to-date.
Va'4
ceg'
ark Casey
City Manager
Attached:
• Resolution 12-045; Adopting Metropolitan Housing Corporation's Program Guidelines as
Amended.
• City of St. Anthony Owner Occupied Revolving Loan Program Guidelines
FACouncil Meetings12012104242012\staffGMHC.docx - 1 -
34
THIS PAGE LEFT INTENTIONALLY BLANK
CITY OF ST. ANTHONY
RESOLUTION 12-045
A RESOLUTION ADOPTING THE GREATER METROPOLITAN HOUSING
CORPORATION'S PROGRAM GUIDELINES AS AMENDED
WHEREAS, the City of St Anthony renewed the contract with Greater Metropolitan
Housing Corporation (GMHC) for the implementation of housing
programs for St. Anthony Residents on February 14, 2012; and
WHEREAS, in reviewing the Program Guidelines, it was negotiated to amend the
sections of Interest Rate, Loan Program and Total Project Costs to bring
these sections up-to-date; and
WHEREAS, these amendments were presented to City Council on March 13, 2012 and
after discussion the City Council tabled the item; and
WHEREAS, GMHC has amended the Interest Rate, Loan Amount, and Total Project
Cost. In addition, has submitted additional guidelines for Loan
Amortization, Loan Closing and Loan Servicing.
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of St. Anthony
hereby adopts the Greater Metropolitan Housing Corporations Program Guidelines as
Amended.
Adopted this 24th day of April, 2012
04l'llf011
Mayor
City Clerk
Review for Administration:
City Manager
35
36
THIS PAGE LEFT INTENTIONALLY BLANK
37
CITY OF ST. ANTHONY
OWNER OCCUPIED REVOLVING LOAN PROGRAM
PROGRAM GUIDELINES
Loan Pool: The City of St. Anthony is making funds available for exterior and interior home
improvements in St. Anthony.
Program_ Overview: The loan program is designed to supplement existing loan programs available
from MHFA, Ramsey and Hennepin County, private lenders and other similar sources. Eligible work
shall include repairs, replacement or new construction that will:
1. Improve the exterior and/or interior of the property.
2. Correct local or state code deficiencies, health and safety items.
3. Improve handicap accessibility.
4. Reduce long-term maintenance and energy costs.
Interest Rate: The loans will be at "0 3% interest.
Eligible Properties: All properties must be located within the City of St. Anthony. Owner -occupied
single-family and duplex properties are eligible. Owner occupants of condominiums and townhouses
will be eligible for this program.
Loan Amount: The maximum loan amount is $10,000. A household may receive only one !a .
more than one loan as long as they are current on their existing loan and the sum of the two loans
does not exceed the maximum loan amount of $10, 000.
Loan Term: The maximum loan term is 7 years. Generally the term will be one year for every one
thousand dollars borrowed.
Loan Amortization: Fully amortized principal and interest payments will be due monthly based on
the Interest Rate and Loan Term.
Loan Security: All loans will be secured by a mortgage in favor of the City.
Debt - to - Income Ratio: Applicants must have the ability to repay the loan. Applicants who have a
potential "debt - to - income ratio" in excess of 48% will be denied loan financing.
Loan - to - Value Ratio: Applicants who have a potential "loan - to - value" ratio in excess of 100 %
will be denied loan financing.
Underwriting Decision: Loans are originated by the Greater Metropolitan Housing Corporation
(GMHC) HousingResource CenterTm — North. Loans will be approved or denied by the
HousingResource Center (HRC) based upon review of a credit report and according to the following
criteria which has been established by the City of St. Anthony.
COocuments and Setiingslbarb_suciulLocal SettingsUemporary Inteniet FileslConjent.Outlook\FdMUOQR91StAnthonyRevolvingGuidelinesFinal.doe Rev. 3-
27-12
1. No outstanding judgements or collections.
2. Real estate tax payments must be current.
3. No defaulted government loans.
4. Mortgage (or contract for deed) payments must be current.
5. Generally, no more than two 60 -day lates on credit report. Any 90 -day late requires a document
explanation and acceptable reasons; medical, unemployment, divorce.
Underwriting Process: GMHC will have the final determination on applicant's eligibility.
Elliclible Improvements: Interior and exterior repairs and improvements are all eligible. Decks,
porches, retaining walls, skylights, garages, landscaping, and fences can be repaired, replaced or
built as new construction. Contractors contracting for the work must be properly licensed by the City
of St. Anthony. Permits must be obtained when required by ordinance.
Ineligible Improvements: This includes recreational or luxury improvements, working capital,
payment for owner's labor, debt service or refinancing existing debts and other work items
determined by HRC to be ineligible.
Work by Owner: Work can be performed on a "sweat equity" basis. Loan funds are for materials
only, not for labor or tools. HRC will determine if the owner has the ability to properly complete the
work within the program time requirement. Material must be purchased and installed prior to the
disbursement of the loan proceeds. Under unusual circumstances, a partial advance will be provided
to the borrower. In either situation, a two-party check will be issued payable to both the borrower and
the materials provider. When applicable, a St. Anthony Building Department permit must be obtained
by the borrower.
Loan Closing: Loans are closed by GMHC. At closing the borrower receives:
1) Amortization Schedule that lists the monthly payments from closing until the date the loan is
paid off. The Schedule shows the payment date, the payment amount, the interest rate, the
amount of interest and principal and the remaining balance of the loan.
2) Loan Servicer Letter that provides:
a) contact information for Community Reinvestment Fund (CRF) the loan servicing agency
b) loan amount
c) closing date
d) monthly payment amount
e) date first payment is due
0 form for automatic withdrawal of monthly payment (optional).
Loan Servicing: Following the loan closing the mortgage is filed at the County and loan documents
are sent to CRF. CRF sends the borrower a "Welcome Letter" and payment coupons.
OTHER GENERAL CONDITIONS AND PROCEDURES:
Rehabilitation Consulting: The HRC construction manager will be available to borrowers to
advise them about proposed projects prior to obtaining bids and will review bids for
reasonableness. Two bids must be obtained for all projects for which at least $5,000 of funds
will be spent.
CAIDocumcnts and 5ep6ngs\barb.suciu\1.oea1 5ettingsUemporary Intemet l-iles\Coilent.Outlook\F4M000R9\StAnthonyRevolvingGuideGnesE,'inal.doc Rev. 3-
27-12
39
2. Loan Costs: Mortgage filing fees, other closing costs, if any, and mortgage satisfaction
preparation fees will be paid by the borrowers. Borrowers, if necessary, will be assessed a 5%
fee for submitting a late payment and/or a fee if a payment is returned to the servicer for
insufficient funds.
3. Initial Applications for Funding: Applications will be accepted by HRC on an ongoing basis
and processed on a first-come, first-served basis, as funds are available until all program funds
are committed.
4. Contractors & Permits: Contractors must be properly licensed by the state of Minnesota
when required. Permits must be obtained when required by city code.
5. Work Completion: Weather permitting; all work must be completed within 120 days of the
loan closing.
6. Total Project Cost: It is the borrower's responsibility to obtain the amount of funds necessary
to finance the entire cost of the work. If the final cost exceeds the loan amount, the borrower
must obtain the additional funds. HRC can direct borrowers to additional financing sources.
The additional funds needed to complete the project must either be escrowed with the
Greater Metropolitan Housing Corporation (GMHC) or the funds must be paid into the project
before loan funds are expended.
7. Custody of Funds: Loan funds will remain in the custody of HRC until payment for completed
work.
8. Disbursement Process:
a. Payment to the contractor (or owner) will be made after completion of the work. An
inspection will be performed by the City and/or HRC to verify the completion of the work.
b. The following items must be received before the funds can be released:
1.) Final Invoice from each contractor showing all amounts paid and due.
2.) Lien Waiver. Original from each contractor.
3.) Material Receipts for sweat equity projects.
4.) Completion Certificate signed by each contractor and the borrower.
5.) Permits Closed. Have the inspector sign the permit card, or have the
inspector leave a message at the HousingResource Center, (612)378-7985.
6.) Final Inspection and approval by the Resource Center. The above items must be
provided to HRC to begin the preparation of the check(s). Lien waivers must be
provided before the funds will be released.
Payment checks may take up to 10 business days after the above items are received to
prepare. Payment checks to contractors must be countersigned by the borrower. Payments
will only be made for work completed and approved.
For additional information contact: Greater Metropolitan Housing Corporation
HousingResource Center — North
214844 th Avenue North
Minneapolis, MN 55412
(612) 588 - 3033
C:Documents and Settings%arb.suciuTocal Settings\Temporary lntemet FileslCoriynt.Outlook\F4MUOOR91StAntlionyRevolvingGuideiinesFinal.doe Rev. 3-
27-12
m
THIS PAGE LEFT INTENTIONALLY BLANK
A
WSB
Ier�.
CK. :
Engineering r Planning ■ Environmental n Construction
Lcsoriufei�,
April 18, 2012
The Honorable Mayor, City Council and Staff
c/o Mark Casey
City of St. Anthony Village
3301 Silver Lake Road NE
St. Anthony Village, MN 55418-1603
Re: Update on Silver Lake Road LED Pedestrian Crossing Study
Dear Honorable Mayor, City Council, and Staff:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763.541.1700
This letter is intended to provide you with an update on the status of the Silver Lake Road and 34"' Avenue NE
mid -block pedestrian crossing enhancement project that a group of five students from the University of
Minnesota have been assisting with as part of the University of Minnesota's Capstone Program. The students,
Amanda Larson, Ryan Schuehle, James Fladung, Ryan Anderson, and Tom Sachi have been working with
WSB and City Staff on tasks funded by the Local Road Research Board OPERA funds in the amount of
$10,000.00. The following Tasks have been completed by the group:
1. Pedestrian and vehicle counts to assess pre-existing conditions
2. Identify pedestrian -vehicle conflicts
3. Technology analysis and recommendations
4. Preliminary design
5. Final plans and specifications
6. Cost estimates
The students will be present at the April 24, 2012 City Council Meeting to present their finding to date and
answer any questions you may have.
In addition to a final report summarizing their analysis, the students will be also required to present this project
to a group of peers, professors, and industry professionals on May 1, 2012 at the University of Minnesota.
If you have any questions concerning the above -referenced project, please feel free to contact either of us at
763-541-4800.
Sincerely,
WSB & Associates, Inc.
Janelle Borgen, PE, PTOE Justin Messner, PE
ITS Manager Project Manager
Minneapolis ■ St. Cloud
Equal Opportunity Employer
K-.V1626.37OWL.in\R..IWio q.TR-h.—G41812d-
41
42
THIS PAGE LEFT INTENTIONALLY BLANK
FUTURE COUNCIL AGENDA ITEMS
4/24/2012
Meeting
Meeting
Items/Issues
Staff present
Date
Type
SPECIAL
WORKSESSION
City Council
May 7
5:30 pin
Green Community Sustainability Plan
City Manager
2013 Budget & Evaluate Capital Equipment Needs
Dept. Heads
Presentation by University of Minnesota Students-
GreenStep Project
Presentation of Purchase Agreement/ Development Agreement
City Council
May 8
Regular
Dominium - HRA (informational only)
City Manager
Adopt a Policy for Remote Access
Stacie Kvilvang, Ehlers
Adopt Post Issuance Debt Compliance Policy & Procedures (City)
Adopt Post Issuance Debt Compliance Policy & Procedures (HRA)
Planning Commission Items from May 15
City Council
May 22
Regular
Approval of Purchase Agreement/ Development
City Manager
Agreement Dominium - Council &HRA
Stacie Kvilvang, Ehlers
May 29
SPECIAL
Joint Meeting with School Board
City Council
5:30 pm
WORKSESSION Following
City Manager
2011 Audit Presentation
City's Insurance Renewal
City Council
June 12
Regular
Finance Director's Annual Report
City Manager
Presentation of the Results of the Study regarding Regulation of
Finance Director
Assemblies, Meeting Lodges, and Convention Halls.
Feasibility Study for the 2013 Street Improvement Project
June 26
Regular
Planning Commission Items from June 19
City Council
Approval of Election Judges for the Primary Election
City Manager
July 10
Regular
City Council
City Manager
July 24
Regular
Planning Commission items from July 17
City Council
Nite to Unite Proclamation
City Manager
SPECIAL
City Council
August 6
5:30 pin
WORKSESSION
City Manager
Dept. Heads
August 14
Regular
City Council
8:00 PM
City Manager
August 28
Regular
Planning Commission Items from August 21
City Council
City Manager
Enhancing Pedestrian Crossings with
Technology to Improve Safety
April 24, 2012
Presented Bk
Ryan Anderson
James Fladung
Amanda Larson
Torn Sachi
Ryan Schuehle
Collaborative Effort With:
Janelle Borgen, PE, PTOE
Ross Jentink, PE
Justin Messner, PE
Location and Problem
Silver Lake Road and 3V Ave NE
Current Conditions of Silver Lake
Road Crosswalk
�xtA� � �" •' 70 � , s a
FdL
Table 1: Silver Lake Road and 34th Ave SE
Total Percent of
Bate of Pedestrians Pedestrians Pedestrians Total Percent
TraffIcCount In Conflict Using In Conflict Jaywalkers Jaywalkers
Crosswalk*
Tuesday,
March 27, 19 71 27% 16 18%
2012
Thursday,
March 29, 37 79 47% 18 19%
2012
Average Yield Rate = 49%
'Pedestrian counts colfected during the 1:00AM-8:30AM and 2:30PM-6:OOPM time period.
HAWK System
Overhead Beacons
Blinker Beacon
Rectangular Rapid Flash Beacon
In -Pavement LED Crosswalk Markings
LED Blinker Signs
45
4/19/2012
C1
m
$100,000+
Obtrusive
Obtrusive to
neighboring
houses
$100,000+
4/19/2012
$5,000 per unit
raM,B X1.
.�.�
1O"'� 4
�.`.L,
16 LED flashers
High -Intensity
flashing
$10,000+ per unit
4/19/2012 47
5
In -Pavement LED Crosswalk Markings
LED Blinker Signs
0
4/19/2012 49
Visible from 1 mile
Draw more attention to crosswalk
Not obtrusive to surrounding houses
No additional poles or large lighting objects
necessary
Aesthetically pleasing
50
1. Costs = $45,000-$50,000
2. Operational Costs = LED ... minimal
3. Maintenance Costs = $2,100/yr (year 6-15)
4. Liffe Expectancy = 10-15 years
5. Warranty = 5 year full warranty
4/19/2012
0
F
E Ln C E, E l ESI
- E l E ] aZLAT I[4 S -LICE 1,T4
LGIT —1
.NOW I I sp
NULL�Fhl 1 ..,r , L ' :A
•WT I'E.'E5 H Fry Litt • ■!•`
II MS " MW T e t K --t aRftlCY 671
f:Y ExiSTinb LFFM PoL£ yI;NEvIk•Ba5E1
FLI X`f.] X'LE ELE T'iI CrLI
34thAvenue NE a a,;c:.r.aT
;,,,,,PT I^E 'ELITrL .T JIn,
$ `r [ ILL UGI 'ILL PIS
£CI L
IT1.Yli ?IE E'T F.LL 'E'�LHI LEV IECUTI 11.0 51NG)
wT 1 T LL 1 EVE IT LE EY Y� I� 1' Q'M1�TFLL T V LT SIGY vnI,EL+ Tr. C
.1 11 Tei. ] ErE T,Sf H f.Ri:.rIV+YY WEfGY LT L 61,5 STCri
E 1' TI IS HT Ii.F F T :1 .E:
-I
NIL
�y
11
51
4/19/2012
4
52
4/19/2012
10
4/19/2012
11
53
54
THIS PAGE LEFT INTENTIONALLY BLANK
HOUSING AND REDEVELOPMENT AUTHORITY AGENDA
CITY Or ST. ANTIMONY
April 24, 2012
Call to Order.
Roll Call.
I. Approval of April 24, 2012, H.R.A. Agenda.
II. Consent Agenda.
These items are considered routine and will be enacted by one motion. There will be no separate discussion of these items
unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and
placed elsewhere on the agenda.
A. Approve April 10, 2012, H.R.A. Minutes. (pp. 1-2)
B. Claims. (pp. 3-4)
III. Public Hearings.
IV. General Policy of Business of the Housing and Redevelopment Authority.
V. Staff Reports.
VI. H.R.A. Commissioner Comments.
VIL Information and Announcements.
VIII. Adjournment.
*** CLOSED SESSIONFOR LITIGATIONDISCUSSION ***
F:1Council Meetings120121042420121HRA agenda.docx
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
CITY OF ST. ANTHONY
HRA REGULAR MEETING MINUTES
APRIL 10, 2012
CALL TO ORDER.
Chair Faust called the meeting to order at 7:39 p.m.
ROLL CALL.
Commissioners present: Chair Faust; Commissioners Gray, Jenson, Stille, and Roth.
Commissioners absent: None.
Also Present: Executive Director Mark Casey.
I. APPROVAL OF APRIL 10, 2012, HRA MEETING AGENDA
Motion by Commissioner G•ay, seconded by Commissioner Jenson, to approve the April 10,
2012, Housing and Redevelopment Authority Agenda as presented.
Motion carried unanimously.
II. CONSENT AGENDA.
Motion by Commissioner Jenson, seconded by Commissioner Gray, to approve the Consent
Agenda, which consisted of:
A. H.R.A. Meeting Minutes of March 27, 2012; and
B. Claims.
III. PUBLIC HEARINGS.
None.
IV. GENERAL POLICY OF BUSINESS OF THE H.R.A.
None.
V. STAFF REPORTS
None.
VI. H.R.A. COMMISSIONER COMMENTS
None.
Motion carried unanimously.
1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
2
Housing and Redevelopment Authority Meeting Minutes
April 10, 2012
Page 2
VII. INFORMATION AND ANNOUNCEMENTS
None.
VIII. ADJOURNMENT
Chair Faust adjourned the meeting at 7:40 p.m.
Respectfully submitted,
Barbara Hughes
TimeSaver OffSite Secretarial, Inc.
ATTEST:
City Clerk
Chair
00
O O
�O W
� Lfl
T W
U
H
m
n
A
3
0
THIS PAGE LEFT INTENTIONALLY BLANK