HomeMy WebLinkAboutCC PACKET 08132013Call to Order.
Pledge of Allegiance .
Roll Call.
CITY OF ST. ANTHONY VILLAGE
CITY COUNCIL MEETING AGENDA
August 13, 2013
7:00 p.m.
ConsidcrMiolJ. Discllssion. aIJd Possible Action on All of the following items:
I. Approval of the August 13, 2013, City Council Meeting Agenda. (a ction requested.)
II. Proclamations and Recog nitions . (Nolie.)
III. Consent Age nda.
I-I .R.A. mect in g immediate ly
fol low in g City Cou ncil mcct in g
Thm ilems nre cO ll sidered ro uline and Ivil/ be el/acted by o1le 1II01ioll. TIm}! will be 110 sepa rate discJ(Jsio1l oj Ihese ilems ,,"/ess n COlmcilmember or cilizen so
requests, ill Ivhich Ihe ilelll Ivill be remover! [rollJ the COllsellt Agenda and placed elsewhere ollihe agenda.
A. A pproval of July 23, 2013, Co un cil Meeting Mi nutes. (P l" 1-6)
B. Lice n ses and P ermits. (Pl" 7-8)
C. Claims. (P l" 9-12)
D. Reso lu tion13 -060; a Reso lution Ap proving a Lease Agreeme n t with Henn epin County for E lection
Equip me nt. (P l" 13-24)
IV. Public H e a r ing. (Nolie.)
V . R e ports from Commission and Staff. (Nolie.)
VI. Gene ra l Bus iness of Council.
A . O p era ti o nal Researc h Assis tan ce (OPERA) P rogra m R eca p . J anell e Borge n , WSB & Associates is
prese nting. (Pl" 25-42)
B. St. A ntho ny Liqu o r O p era tio n s Mid -Ye ar Rep o rt. Mike Larso n , Liqu o r O p eration s Ma nage r is prese ntin g.
(P l" 43-52)
C. Resolutio n 13-0 61 ; a Reso lu ti o n A pproving a Shared Services Agreeme n t with th e City of Birchwood
V ill age for City Clerk and T re as urer Services. Ma rk Cas ey, City Ma n age r is pres enting . (P l" 53-64)
VII. Reports from City Manager and Council members .
VIII. Community Forum.
lnditidlla/s m'!J adtlrm lhe Ot! Ullncil aboJlI tI'!J ilem nol int/Jlded on Ibe nglllnr allntln. SpeaklrS an nqllesud 10 come to the jXJdillm, sigll their 1II11l,e and address Oil tbe
form allhe jXJdillm, stale lheir nam and addrw for lhe Clerk's mom, and limit t/Jeir nmark/ to five millilles. Generalfy, the Cit! u Ji ncil wiU not lake official acli()!l 011 ite",s
disclISJtd alIbis li",e, bJit m'!J tJPitalfy refer the mailer to slqfffor a fJlIJIn nport or direct the mailer to be J(hedJlled Oil all Jlpcoming agenda.
IX. Information and Announcements.
X. Adjournment.
Ollr Missioll is to be a progressive alld livable comnlllllihj, a walkable village, wltic!, is sustainable, safe alld secure.
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CITY OF ST. ANTHONY
CITY COUNCIL REGULAR MEETING MINUTES
JULY 23, 2013
5 CALL TO ORDER.
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Mayor Faust called the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE.
Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
ROLLCALL.
Present: Mayor Faust; Councilmembers Gray, Jenson, Roth and Stille.
None. Absent:
Also Present: City Manager Mark Casey, Police Chief John Ohl, Sergeant Jon Mangseth, and City
Engineer Todd Hubmer.
Guest: Julianne Hunter (Villagefest Chair).
CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF TIm I?OLLOWING
ITEMS.
I. APPROVAL OF .JULY 23, 2013, CITY COUNCIL MEETING AGI':NDA.
Mayor Faust noted the addition of agenda item V.A. (Presentation on Villagefcst by Julianne
Hunter, Chair of Villagefest).
Motion by Councilmember Gray, seconded by Councilmember Jenson, to approve the City
Council Meeting Agenda ofJuly 23, 2013, as amended.
Motion calTicd nnanimously.
II. I'ROCLAMATIONS AND RECOGNITIONS.
A. Proclamation for Night to Unite on August 6, 2013.
Councilmember Stille recited the Proclamation for Night to Unite on August 6, 2013.
III. CONSENT AGENDA.
A. Consider July 9, 2013, Council meeting minutes;
B. Consider licenses and permits;
C. Consider payment of claims;
D. Resolution 13-054; a Resolution Accepting a Donation to the St. Anthony Village Fire
Department from Nancy Olson and Ema Mae Leonard in the amount of$2,000; and
E. Resolution 13-055; a Resolution Accepting a Contribution to the City from the League of
Minnesota Cities for the City of Excellence Award in the amount of$I,OOO.
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2 City Council Regular Meeting Minutes
July 23, 2013
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5 IV.
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7 V.
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28 VI.
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Motion by Councilmember Jenson, seconded by Councilmember Gray, to approve the Consent
Agenda items.
Motion carried unanimously.
PUBLIC HEARING -NONE.
REPORTS FROM COMMISSION AND STAFF.
A. Presentation on Villagefest. Julianne Hunter, Villagefest Chair, presenting.
Ms. Hunter presented the schedule for Villagefest to be held August 2-4, 2013, and stated some
of the highlights include a parade at 7:00 p.m. on Friday following by a street dance in the St.
Anthony Shopping Center as well as a variety of events beginning at 11 :00 a.m. on Saturday at
Central Park ending with fireworks at 9:45 p.m. She stated a dodge ball event has been
tentatively scheduled on Saturday and asked anyone interested in helping to run this event to
contact her. She stated the Kiwanis pancake breakfast will be held on Sunday at 8 :00 a.m.; in
addition, the St. Anthony Community Theater is performing Singin' in the Rain this weekend
and the weekend of Villagefest. She expressed thanks for the generous support from Stinson
Electric, St. Anthony Mobil, Cub Foods, Tracy Printing, Fitness Crossroad, Annona Gourmet,
the St. Anthony Lions, and St. Anthony Kiwanis. She also expressed thanks to the City for use
of City land, to the Police Department, Fire Department, and Police Reserves lor all their help,
and to the Public Works staff for all their work on this event. She stated that Villagefest accepts
cash donations as well as items lor the silent auction that can be dropped off at City Hall or
Annona Gourmet. She added further information is available at www.stanthonyvillagefest.org.
Mayor Faust expressed the City Council's thanks to Ms. Hunter for all her work on Villagefest.
GENEHAL BUSINESS OF COUNCIL.
A. Presentation on Night to Unite. Sergeant Jon Mangseth, St. Anthony Police Department,
presenting,
Police Chief Ohl introduced Sergeant Mangseth.
Sergeant Mangseth stated the Crime Prevention Unit subscribes to a four-pronged approach
toward policing that includes arresting offenders, preventing crime, solving problems, and
increasing the overall quality of life in the City. He indicated they encourage positive and
meaningful contact with residents and frequently meet with the City's block club groups to talk
about crime prevention. He stated the department takes pride in its ability to provide training to
residents and has developed seminars on topics such as cyber bullying, internet safety, drug and
alcohol awareness and education, sexual assault awareness and prevention, and seminars for
local seniors regarding scams. He stated the department has been involved in the Minnesota
Night to Unite program, formerly called National Night Out, for 29 years and 23 block parties
have been scheduled for Night to Unite. He advised the department also runs the Citizens
Academy, a nine-week course open to residents age 21 or older that provides an inside look at
the day-to-day operations of the Police Department, and the department is in the early stages of
developing a Citizens Academy aimed at teens. He stated the entire Police Department is
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City Council Regular Meeting Minutes
July 23,2013
Page 3
committed to sending out the crime prevention message and the officers are constantly in the
City's neighborhoods getting to know residents and business owners.
Councilmember Jenson expressed thanks and appreciation to Sergeant Mangseth and the Police
Department for all their work in initiating programs that improve the quality of life for everyone.
B. Resolution 13-056; a Resolution Petitioning Rice Creek Watershed District for a Basic
Waters Management Project to Address Storm Water Management and Flooding within
the Cities of New Brighton and Saint Anthony, Minnesota. Todd I-Iubmer, City
Engineer, presenting.
City Engineer I-Iubmer presented the petition to Rice Creek Watershed District (RCWD) to
prepare a basic waters management project to address storm water management and flooding
issues in St. Anthony and New Brighton and explained that following the 2011 storm events, St.
Anthony and New Brighton approached RCWD after preparing a feasibility report looking at
drainage issues resulting ji'OITI the storm events and RCWD indicated it currently did not have
available funding and that this would require a petition to authorize funding. He explained the
City Council is being asked to authorize Phase 1 that includes scoping of the project, review of
regulatory issues and potential solutions, and coming back to St. Anthony and New Brighton
with a phased approach on implementing projects in the future. I-Ie noted the cities ofSt.
Anthony and New Brighton expressed a strong desire for input and participation throughout the
process. He stated the cities of St. Anthony and New Brighton also expressed concern about
expenses and explained that the State rules governing the petition indicate if no improvements
are made as part ofthe petition then a community is responsible for expenses incurred to date,
however, staff feels this risk is minimal because even if one improvement is made as part of this
process, those expenses do not revert to cities and staff believes this is the correct method for
moving forward to address the Hooding issues. He explained that the Ramsey County ditch
system is under capacity and does not have the capacity to carry water away it'om the
communities to prevent Hood damage and RCWD is the appropriate authority to take charge on
this matter. He indicated reports will be provided in the future and representatives fl'om RCWD
may be asked to speak to the City Councils as the project moves forward, adding there will be a
large public component to make sure residents are kept informed ofthe project.
Councilmember Stille asked if the City could receive reimbursement for the backHow preventer.
He also asked if RCWD has the funding capacity to handle this project.
City Engineer Hubmer stated the City is not eligible to receive reimbursement for the backHow
preventer because any expenses incurred prior to the petition arc not refundable to a community.
He also stated RCWD has sufficient funding capacity for this project and the petition will allow
RCWD to avail itself of a number of financing mechanisms and all financing decisions will be
made through a public process.
Council member Jenson asked if WSB & Associates is representing New Brighton. He also
asked about the timeline for review of the petition by RCWD.
City Engineer J-Iubmer replied that WSB completed the flood damage study for St. Anthony and
New Brighton and that report is the basis for the petition. J-Ie noted if the system capacity is
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City Council Regular Meeting Minutes
July 23, 2013
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increased as a result of this project it will be important to understand the impact of these
improvements in areas beyond the limits of the study and RCWD has the means to address these
impacts. He advised that a schedule has not yet been put together and it is likely a stakeholder
meeting will be scheduled after the petition is submitted to RCWD to discuss next steps.
Council member Roth requested information about how water flow occurs once it leaves the City.
City Engineer Hubmer explained that water leaving Silver Lake flows north and the issue that
has caused the majority of problems is Ramsey County Ditch #2 causing water to back up in the
City. He stated RCWD will look at the impact of the existing ditch system, as well as Hanson
Park, Pike Lake and Long Lake to make sure the system functions properly and that any
improvements do not create problems somewhere else. He further explained that one of the
policy questions to be discussed by the City Council is what storm event the system should be
designed for, i.e., the engineering standards revised the 100 year storm event from a 6" rainfall in
24 hours to a 7.5"-7.8" rainfall in 24 hours.
Mayor Faust indicated that 13 WSR has adopted these new standards and it would appear that all
agencies will be using these new standards in the future, including the watershed districts, and
the City will likely adopt the new standards because it is in the best interests of the community.
Motion by Councilmember Roth, seconded by Councilmember Jenson, to approve Resolution
13-056; a Resolution Petitioning Ricc Creek Watershed District for a Basic Waters Management
Project to Address Storm Water Management and Flooding within the Cities of New Brighton
and Saint Anthony, Minnesota.
Motion can-ied unanimously.
C. Resolution 13-057; a Resolution AR12roving the Contract Agreement for Police Services
with thc City of Falcon Heights for the Year 2014 and Authorizes the Mayor and City
Manager to Execute said Agreement. Mark Casey, City Manager, presenting.
City Manager Casey presented the contracts for police services with Falcon Heights and
Lauderdale for 2014 and advised these contracts represent a 2.5% increase hom 2013. He noted
that Falcon Heights and Lauderdale have approved both contracts.
Motion by Councilmember Stille, seconded by Councilmember Jenson, to approve Resolution
13-057; a Resolution Approving the Contract Agreement for Police Services with the City of
Falcon Heights for the Year 2014 and Authorizes the Mayor and City Manager to Execute said
Agreement.
Motion can-ied unanimously.
D. Resolution 13-058; a Resolution Approving the Contract Agreement for Police Services
with the City of Lauderdale for the Year 2014 and Authorizes the Mayor and City
Manager to Execute said Agreement. Mark Casey, City Manager, presenting.
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City Council Regular Meeting Minutes
July 23, 2013
Page 5
Motion by Councilmember Jenson, seconded by Councilmember Stille, to approve Resolution
13-058; a Resolution Approving the Contract Agreement for Police Services with the City of
Lauderdale for the Year 2014 and Authorizes the Mayor and City Manager to Execute said
Agreement.
Motion carried unanimously.
E. Resolution 13-059; a Resolution ExtendingJhe Terms of the Cable Television Franchise
Ordinance and Agreement held by Comcast of Minnesota, Inc.
11 Council member Gray advised that the North Suburban Communications Commission is not
12 going to be able to complete its negotiations with Comcast so the Communications Commission
13 and Comcast agreed to extend the franchise agreement until November 22, 2014, and all ten
14 cities are being asked to approve this extension of their franchise agreements.
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16 Motion by Councilmember Jenson, seconded by Councilmember Stille, to approve Resolution
17 13-059; a Resolution Extending the Terms of the Cable Television Franchise Ordinance and
18 Agreement held by Comcast of Minnesota, Inc.
19 Motion can-ied unanimously.
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21 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
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23 City Manager Casey reported that he participated in a Chamber of Commerce business retention
24 and expansion visit last week at Autumn Woods including a tour of the new Legacy building.
25 He stated that 50 employees will be added as part of the Legacy building.
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27 Councilmember Stille reported that the City Council and stalTattended a workshop yesterday
28 that included a bus tour of the City. He stated the tour provided an opportunity for the City
29 Council and staff to brainstorm about what they would like to see in the City, as well as to
30 discuss current and future street improvement projects, flooding issues, current and future
31 redevelopment in the City, zoning issues, and other areas in the City to be addressed.
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33 Councilmember Gray -no report.
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35 Councilmember Jenson -no report.
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37 Councilmember Roth -no report.
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39 Mayor Faust -no report.
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41 VIII. COMMUNITY FORUM.
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43 Mayor Faust invited residents to come forward at this time and address the Council on items that
44 are not on the regular agenda.
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46 Mr. Morgan Southard approached the City Council and stated he is a subcontractor with
47 Innovative Power Systems and was hired to install solar panels at Mallard Ink. He explained that
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6City Council Regular Meeting Minutes
July 23, 2013
Page 6
after dropping off his building permit application he received a letter from City Planner Johnson
that indicated the City's Zoning Ordinance does not allow installation of solar panels. He added
that City Planner Johnson's letter also indicated that solar panels are on the City Council's list to
review and consider implementation in the City Code. He stated he has never run into this and
was wondering if the City Council would consider an exclusion or consider deferring to national
zoning for solar panel installation so he can complete installation of the solar panels.
Mayor Faust stated the City would not allow an exclusion in this case to allow installation of the
solar panels. He further stated that this topic is one of the City Council's priorities and the City
Council will be considering implementation of a consistent ordinance that covers the entire City.
He added he was sorry that Mr. Southard was not aware of this restriction ahead of time.
Mr. Gary Lee, 2800 Anthony Lane South, appeared before the City Council and stated he is the
owner of Mallard Ink and has been in the City for 15 years. I-Ie stated the solar panels project is
an important project and represented a large outlay of cash of approximately $95,000 for the
solar panels and will require another outlay of approximately $100,000. He urged the City
Council to find the time to look at this proposal and give it priority.
Mayor Faust assured Mr. Lee that the City Council will address this issue but stated he did not
want to mislead him into thinking it would happen right away.
Mr. Ralph Jacobson, Innovative Power Systems, appeared before the City Council and stated he
has done many solar installations in the metro area. He stated he appreciated the fact that the
City Council is doing its due diligence related to solar and offered to provide some work that has
been done recently by Minnesota Solar Challenge project.
City Manager Casey stated the City is aware of the Minnesota Solar Challenge project and the
City would avail itself of the resources available ii'om this project.
Mayor Faust indicated the City is committed to sustainability and wants to make sure to have
proper controls in place that provide consistency and quality throughout the City.
IX. INFORMATION AND ANNOUNCEMENTS.
Mayor Faust stated he received a call from Larry Juhl indicating there are openings for the
Chamber of Commerce golf tournament on August 2, 2013, and encouraged anyone interested in
playing in the tournament to contact Mr. Juh!.
X. ADJOURNMENT.
Mayor Faust adjourned the meeting at 8:03 p.m.
Respectfully submitted,
Barbara Hughes (TimeSaver OjJSite Secretarial, Inc.)
ATTEST: Mayor
City Clerk
Saint Anthony Village
DATE: August 13,2013 Approved:
TO:
FROM:
ITEM:
Mayor and Councihnembers
License Clerk
License and Permits for Approval:
General Contractors License:
Gosiak Tree Service, Little Falls, MN
Holler Glass Block, Minneapolis, MN
R & N Roofing Construction, Long Lake, MN
Twin Pine's Tree & Landscaping, Pierz, MN
Heating & Air Conditioning License:
Absolute Mechanical, Edina, MN
Albertson Mechanical, Big Lake, MN
Boehm Heating, St Paul, MN
Heating & Cooling Two, Maple Grove, MN
River City Sheet Metal, Fridley, MN
Park's Special Event Permit:
Applicant: Heidi Ann Kunes
Location: Central Park
Date: August 15, 2013
IZental License:
Applicant: Merit Management
Location: 3100 -3102 39'h Ave
Applicant: D Lee Rensch
Location: 3104 39'h Ave
Applicant: Gary Mortenson
Location: 3108 -3110 39'h Ave
Applicant: Amy Shih
Location: 3200 -3202 39'h Ave
Applicant: Lang Nelson Associates
Location: 2600 Kenzie Tel'
Applicant: Walker Methodist Kenzie
Location: 2626 Kenzie Tel'
Applicant: Highcrest Manor
Location: 3617-37'h Ave
Applicant: Thanh Tam Nguyen
Location: 2912 Old Highway 8
Applicant:
Location:
Applicant:
Location:
Applicant:
Location:
Applicant:
Location:
Applicant:
Location:
Applicant:
Location:
Applicant:
Location:
Applicant:
Location:
Dennis Krenz
2900 Rankin Rd
Stephen Nguyen
2905 Silver Lake Rd
AS] Hennepin County
3512 Silver Lake Rd
Dan Hegstrand
3101 Stinson Blvd
Jacqueline Thomas
2611 Townview Ave
Greg Steiner
3016 Old Hwy 8
Paul Johnson
3300 -39'h Ave
Dan Geer
3637-3639 Stinson Blvd
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Till S PI\(; I lilT I NTT NTI ONAL1Y 131AN I(
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City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 1
Check Issue Dates: 7/25/2013 -8/14/2013 Aug 06, 2013 04:02PM
--_. __ ._---_ ... _.----------.. ~-... -----
Vendor Number Payee Check Number Check Issue Date Amount
--.. -.-~---.-----------_._ ... -
11211 PETTY CASH -U.S. BANK 20992 07/25/2013 149.25
10710 ICMA RETIREMENT TRUST 20993 08/02/2013 2,130.33
11792 INTERNATIONAL UNION LOCAL #49 20994 08/02/2013 393.00
11793 LAW ENFORCEMENT LABOR SERVICES 20995 08/02/2013 900.00
1000 LOCAL UNION IAFF #3486 20996 08/02/2013 315.00
10010 ABLE FENCE, INC. 20997 08/14/2013 295.00
10011 ABLE HOSE & RUBBER, INC. 20998 08/14/2013 20.38
10054 ALLIANCE MECHANICAL 20999 08/14/2013 5,783.00
10056 ALLIED MEDICAL PRODUCTS 21000 08/14/2013 63.99
1054 AMERICAN BOTTLING CO 21001 08/14/2013 329.92
10092 APACHE GROUP 21002 08/14/2013 1,064.28
10098 ARAMARK 21003 08/14/2013 160.00
1100 ARTISIAN BEER COMPANY 21004 08/14/2013 3,387.00
11874 BASTIEN, THELMA 21005 08/14/2013 38.02
10157 BEARENCE MANAGEMENT GROUP 21006 08/14/2013 8,500.00
10159 BEISSWENGER'S 21007 08/14/2013 37.98
1013 BELLBOY CORP. 21008 08/14/2013 31,075.18
10162 BEN SAEFKE PHOTOGRAPHY 21009 08/14/2013 50.00
1035 BERNICK'S WINE 21010 08/14/2013 1,600.25
10172 BIFFS, INC. 21011 08/14/2013 204.00
10187 BOYER TRUCKS, INC. 21012 08/14/2013 17.38
10188 BRAKE & EQUIPMENT WAREHOUSE 21013 08/14/2013 35.25
10197 BRIAN NELSON INSPECTION SVCS 21014 08/14/2013 300.00
1017 CAPITOL BEVERAGE SALES 21015 08/14/2013 51,574.28
10293 CITY OF ROSEVILLE 21016 08/14/2013 7,927.07
10299 CITY OF ST. PAUL 21017 08/14/2013 213.66
10306 CITY WIDE WINDOW SERVICE INC 21018 08/14/2013 171.32
10308 CLAREY'S SAFETY EQUIPMENT 21019 08/14/2013 343.28
1010 CLEAR RIVER BEVERAGE COMPANY 21020 08/14/2013 90545
1021 COCA COLA REFRESHMENTS USA, INC. 21021 08/14/2013 676.36
10318 COLUMBIA HEIGHTS ACE HARDWARE 21022 08/14/2013 26.32
10332 COMPTON'S COMMERCIAL CLNG. INC 21023 08/14/2013 3,823.99
10338 CONNELLY ELECTRONICS 21024 08/14/2013 2,744.56
1042 CRYSTAL SPRINGS ICE 21025 08/14/2013 850.70
10438 D ROCK CENTER & SMALL ENG 21026 08/14/2013 34.37
10373 DAILEY DATA & ASSOCIATES 21027 08/14/2013 57.90
10417 DISCOUNT STEEL, INC. 21028 08/14/2013 3741
10426 DON HARSTAD CO., INC. 21029 08/14/2013 943.99
10432 DORSEY & WHITNEY 21030 08/14/2013 5,374.31
10461 EHLERS & ASSOCIATES, INC. 21031 08/14/2013 800.00
10468 ELECTRO WATCHMAN INC 21032 08/14/2013 18444
1045 EXTREME BEVERAGE 21033 08/14/2013 466.50
10508 FERGUSON WATERWORKS 21034 08/14/2013 62.50
10522 FIRST-SHRED 21035 08/14/2013 150.00
10544 FREEWAY TOWING 21036 08/14/2013 106.05
10550 G & K SERVICES INC 21037 08/14/2013 992.08
11866 GALLSIQUARTERMASTER 21038 08/14/2013 272.93
10578 GOPHER STATE ONE CALL 21039 08/14/2013 376.85
10585 GRAINGER 21040 08/14/2013 315.33
1032 GRAPE BEGINNINGS, INC. 21041 08114/2013 885.90
10607 HACH COMPANY 21042 08/14/2013 549.03
10612 HAMLINE AUTO BODY 21043 08/14/2013 1,06841
11875 HAUSER, TIFFANY 21044 08/14/2013 1106
10 ---_. .---------.. ".--.---... -~-.. -... -.. --... -... ~--.
City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 2
Check Issue Dates: 7/25/2013 -8/14/2013 Aug 06, 2013 04:02PM
'"-."--~-.,.----,.-.~--.
Vendor Number Payee Check Number Check Issue Date Amount
.. __ ._ .. _ ... _-----_ ..
10624 HAWKINS, INC 21045 08/14/2013 284.03
10636 HEDBACK, ARENDT & CARLSON PLLC 21046 08/14/2013 3,500.00
11876 HEIMAN 21047 08/14/2013 28,818.50
10647 HENNEPIN COUNTY ATIORNEY 21048 08/14/2013 526.18
10657 HENNEPIN COUNTY TREASURER 21049 08/14/2013 641.50
10661 HENNEPIN COUNTY TREASURER 21050 08/14/2013 1,672.38
1019 HOHENSTEIN'S, INC 21051 08/14/2013 8,108.65
10684 HOME DEPOT CREDIT SERVICES 21052 08/14/2013 319.09
1027 INDEED BREWING COMPANY 21053 08/14/2013 1,849.50
10726 INLAND REAL ESTATE CORPORATION 21054 08/14/2013 6,121.59
11754 INTEGRATED LOSS CONTROL, INC. 21055 08/14/2013 579.00
10774 JERSEY MIKE'S SUBS 21056 08/14/2013 72.52
1016 JJ TAYLOR DISTRIBUTING 21057 08/14/2013 74,675.07
1004 JOHNSON BROTHERS LIQUOR CO. 21058 08114/2013 77,321.29
10797 KONICA MINOLTA BUSINESS 21059 08/14/2013 34.32
10801 KUECHLE UNDERGROUND 21060 08/14/2013 299,789.46
10851 LILLIE SUBURBAN NEWSPAPER 21061 08/14/2013 175.25
10857 LMCIT % BERKLEY ADMINISTRATORS 21062 08/14/2013 54,656.59
1022 M. AMUNDSON LLP 21063 08114/2013 2,767.16
10874 MACQUEEN EQUIPMENT CO 21064 08/14/2013 2,787.27
10893 MARSHALL CONCRETE PROD 21065 08/14/2013 1,235.74
10916 ME NARDS LUMBER 21066 08/14/2013 61.17
10931 METROPOLITAN COUNCIL 21067 08/14/2013 49,037.54
10932 METROPOLITAN COUNCIL 21068 08/14/2013 14,463.90
10939 MIDWAY FORD 21069 08/14/2013 13.37
10940 MIDWEST ASPHALT CORPORATION 21070 08/14/2013 133.18
10989 MINNESOTA HIGHWAY SAFETY AND 21071 08/14/2013 469.00
11041 MINNESOTA PIE 21072 08/14/2013 160.00
11085 MURPHY'S SERVICE CENTER 21073 08/14/2013 15.00
11877 N E GARAGE DOOR & REPAIR 21074 08/14/2013 150.00
11131 NORTH SUBURBAN ACCESS CORPORATION. 21075 08/14/2013 945.72
11149 NORTHSTAR INSPECTION SERVICES 21076 08/14/2013 7,859.96
11878 OBRIEN, ANY 21077 08/14/2013 2.53
11163 OFFICE DEPOT 21078 08/14/2013 633.49
11185 PACE ANALYTICAL SERVICES, INC. 21079 08/14/2013 380.00
11186 PAETEC 21080 08/14/2013 251.69
1012 PAUSTIS & SONS 21081 08/14/2013 3,693.14
11211 PETIY CASH -U.S. BANK 21082 08/14/2013 11154
1001 PHILLIPS WINE & SPIRITS 21083 08/14/2013 14,634.34
2000 PINNACLE DISTRIBUTING 21084 08/14/2013 174.00
11215 PIONEER RIM AND WHEEL CO. 21085 08/14/2013 6.59
11243 POWERPLAN 21086 08/14/2013 78.04
11246 PRAXAIR' 21087 08/14/2013 34.36
11302 RAMSEY COUNTY 21088 08/14/2013 200.00
11303 RAMSEY COUNTY ATIORNEY'S OFC 21089 08/14/2013 134.68
11879 REBARFAB INC 21090 08/14/2013 120.77
11353 ROYAL TIRE INC 21091 08/14/2013 642.70
1024 SOUTHERN WINE & SPIRITS OF MN 21092 08/14/2013 16,083.84
11457 ST ANTHONY VILLAGE CENTER, LLC 21093 08/14/2013 1,826.45
11502 STREICHER'S 1 21094 08/14/2013 7,244.72
11536 TASC 21095 08/14/2013 25.00
11552 TESSMAN SEED INC. 21096 08/14/2013 494.10
11566 TIMESAVER OFF SITE SECRETARIAL 21097 08/14/2013 258.00
City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER
Check Issue Dates: 7/25/2013 -8/14/2013
Vendor Number Payee
11568 TITAN MACHINERY
11591 TRANSPORTATION SUPPLIES INC.
11612 TWIN CITY JANITOR SUPPLY
11637 UNITED ELECTRIC COMPANY
11644 UNITED STATES POSTAL SERVICE
11674 VERIZON WIRELESS
11678 VESSCO INC
11681 VIKING ELECTRIC SUPPLY
1025 VINOCOPIA
11694 WD. LARSON COMPANIES LTD, INC
11704 WASTE MANAGEMENT OF WI-MN
1034 WINE COMPANYITHE
1023 WINE MERCHANTS INC
1011 WIRTZ BEVERAGE -(GRIGGS)
1009 WIRTZ BEVERAGE MINNESOTA
11731 WITMER PUBLIC SAFETY GRP, INC.
11738 WSB & ASSOCIATES, INC.
11740 XCEL ENERGY
Grand Totals:
Check Number --_._--
21098
21099
21100
21101
21102
21103
21104
21105
21106
21107
21108
21109
21110
21111
21112
21113
21114
21115
Page: 3
Aug 06, 2013 04:02PM
Check Issue Date Amount -_ .... _---
08/14/2013 1,362.44
08/14/2013 34.86
08/14/2013 119.89
08/14/2013 99.88
08/14/2013 700.00
08/14/2013 1,391.55
08/14/2013 1,672.59
08/14/2013 3.40
08/14/2013 3,408.45
08/14/2013 39.97
08/14/2013 586.98
08/14/2013 10,399.25
08/14/2013 6,536.95
08/14/2013 25,321.62
08/14/2013 38,122.29
08/14/2013 118.95
08/14/2013 43,804.75
08/14/2013 13,895.64
972,688.63
==-----==
12
THIS PAC! LilT INITNTIONALJY I3LANI(
~nJ&thonv '-'Q'~CI
Report Date:
Meeting Date:
R6020.6STFDR CD0.NC!L CDNSID6RATlDN
August 13, 2013
August 13, 2013
Resolution 13-060; a Resolution Approving a Lease Agreement with Hennepin County for
Election Equipment.
REVIEW:
Hennepin County recently purchased new digital scan election equipment for all cities
within Hennepin County. Resolution 13-060 is to approve the lease agreement with
Hennepin County for the use of the election equipment.
- I -
13
14
TH IS PAG E: LE:FT I NHNTIONALL Y 13LAN I<
CITY OF SAINT ANTHONY VILLAGE
ST ATE OF MINNESOTA
RESOLUTION 13-060
A RESOLUTION APPROVING A LEASE AGREEMENT WITH
HENNEPIN COUNTY FOR ELECTION EQUIPMENT
WHEREAS, Hennepin County purchased election equipment with a digital scan voting system;
and
WHEREAS, the County desires to lease the new Election Equipment, which includes three (3)
D5200 Digital 5can Precinct Count Units (including six (6) 4 GB Jump Drives) and
three (3) D5200 Plastic Ballot Boxes; and
WHEREAS, in addition to the digital scan voting system, 5t. Anthony will lease three (30
AutoMARK Voter Assist Terminals, six (6) flashcards and three (3)E5 & 5
AutoMARK tables; and
WHEREAS, the above mentioned equipment will be used for all City Elections.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of 5t. Anthony Village
approves the lease agreement with Hennepin County for Election Equipment.
Adopted this 13th day of August, 2013.
Jerome O. Faust, Mayor
A TTEST:_ ........ __ ... _______ .
Barbara J. 5uciu, City Clerk
Reviewed for administration:
Mark Casey, City Manager
15
16
THIS I)AGE: LE:FT INHNTIONALLY BLANI(
Agreement No. A-131266
HENNEPIN COUNTY/CITY OF St Anthony
LEASE AGREEMENT
THIS AGREEMENT, made by and between the COUNTY OF HENNEPIN and
the CITY OF St Anthony, both political subdivisions of the State of Minnesota,
hereinafter referred to as the "County" and the "City" respectively. For purposes of this
Agreement, the address of the County is A2300 Government Center, Minneapolis,
Minnesota 55487 and the address of the City is 3301 Silver Lake Road, St Anthony, MN
55418.
WITNESSETH
WHEREAS, the Hennepin County Board of Commissioners in Resolution
Number 13-0134 authorized the purchase of election equipment for a countywide
digital scan voting system, election hardware and services; and
WHEREAS, the Hennepin County Board of Commissioners in Resolution
Number 05-564 authorized the purchase of Assisted Voting Technology equipment for a
countywide optical scan voting system, election hardware and services through the
State of Minnesota Cooperative Purchasing Agreement; and
WHEREAS, the County and the City of St Anthony are parties to a prior
agreement numbered A-052273 relating to the lease of election equipment and the
County and City desire to terminate that lease agreement and replace it with this
agreement.
WHEREAS, the County desires to lease Election Equipment and AVT Equipment
(as defined herein) to the City of St Anthony for use in all city elections.
NOW THEREFORE, in consideration of the mutual undertakings and
agreements hereinafter set forth, the County and the City agree as follows:
Section 1
SCOPE OF AGREEMENT
1.1 The County hereby leases to the City at the cost identified below and subject to
the terms and conditions of this Agreement, and the City hereby agrees to lease
from the County election equipment identified as: three (3) DS200 Digital Scan
Precinct Count Units (including six (6) 4 GB Jump Drives), and three (3) DS200
Plastic Ballot Boxes (the "Election Equipment") for polling places contained within
the City.
Page 1 of 8
17
18
1.2 The County hereby leases to the City subject to the terms and conditions of this
Agreement, and the City hereby agrees to lease from the County AVT Equipment
identified as: three (3) AutoMARK Voter Assist Terminals, six (6) flashcards and
three (3) ES&S AutoMARK Tables with adjustable legs for polling places ("AVT
Equipment") contained within the City.
1.3 Subject to the terms and conditions of this Agreement, the parties may agree by
written addendum executed by all the parties to increase or decrease the County
Election Equipment and AVT Equipment included within the scope of this
agreement. Hennepin County hereby delegates authority to execute such an
addendum to the County Auditor. The City hereby delegates authority to execute
such an addendum to the authorized City officer, or the City Council, as
appropriate.
1.4 Upon the express written permission of County's Election Manager, or her/his
designee, the City may lease Election Equipment and/or AVT Equipment to a
school district. Said lease shall be made pursuant to a written agreement,
between the City and the school district, which includes substantially the same
terms as those contained herein.
Section 2
OWNERSHIP
2.1 The City acknowledges that the County owns the Election Equipment and AVT
Equipment and that the City is authorized to use said Election Equipment and
A VT Equipment for official election related purposes. Use of the Election
Equipment and AVT Equipment for any other purpose is strictly prohibited absent
express written consent of the County.
2.2 The City acknowledges and agrees that the Election Equipment and A VT
Equipment may contain proprietary and trade secret information that is owned by
a third party and is protected under state and federal copyright law or other laws,
rules, regulations and decisions. The City shall protect and maintain the
proprietary and trade secret status of the Election Equipment and AVT
Equipment.
Section 3
HANDLING OF EQUIPMENT AND INDEMNIFICATION
3.1 The City shall be responsible for the Election Equipment and A VT Equipment
while it is in the City's custody, possession or control. The City, either through
insurance or a self-insurance program, shall be responsible for all costs, fees,
damages and expenses including but not limited to personal injury, storage,
damage, repair and/or replacement of the Election Equipment and AVT
Page 2 of8
Equipment while it's in the City's custody and this Agreement is in effect,
consistent with the City's defense and indemnity obligations contained in Section
7.6 herein.
3.2 The City shall be responsible for the transporting of the Election Equipment and
AVT Equipment from and to the County. The City shall be responsible for all
costs, including but not limited to shipping, related to the repair or replacement of
lost, stolen, destroyed or damaged Election Equipment and AVT Equipment as
well as the maintenance and repair costs described in Sections 5.1 and 5.2.
Section 4
TERM, TERMINATION
4.1 This Agreement commences September 1,2013 and expires August 31,2014.
Thereafter, this Agreement shall automatically renew for additional one year
periods unless either party notifies the other party, on or before June 1 st of that
year, of its intention not to renew. Termination of this Agreement by the City
shall not relieve the City of any duties or obligations hereunder including but not
limited to the obligation to pay amounts due and payable. Upon expiration or any
termination of this Agreement, the City shall return the Election Equipment and/or
AVT Equipment within a reasonable time and in good operating condition except
for routine wear and tear.
Section 5
MAINTENANCE
5.1 Maintenance Agreement (05200) The County has entered into an agreement
with a third-party ("Maintenance Vendor") for maintenance and repair of the
Election Equipment as more fully described in Addendum A ("Maintenance
Services). The City will obtain Maintenance Services for the Election Equipment
directly from the Maintenance Vendor including but not limited to scheduling and
supervising the Maintenance Vendor. City shall pay County the per unit amount
that County pays to the Maintenance Vendor plus any additional costs incurred
by County as the same are directly related to maintenance and repair of the
Election Equipment leased by the City which may include the cost of replacement
parts.
5.2 Maintenance Agreement (AVT Equipment). The County has entered into an
agreement with a third-party ("AVT Maintenance Vendor") for maintenance and
repair of the A VT Election Equipment ("A VT Maintenance Services). The City
will obtain AVT Maintenance Services for the AVT Election Equipment directly
from the AVT Maintenance Vendor including but not limited to scheduling and
supervising the AVT Maintenance Vendor. City shall pay County the per unit
amount that County pays to the AVT Maintenance Vendor plus any additional
Page 3 of8
19
20
costs incurred by County as the same are directly related to maintenance and
repair of the A VT Election Equipment leased by the City which may include the
cost of replacement parts.
5.3 The City agrees not to make any repairs, changes, modifications or alterations to
the Election Equipment or AVT Equipment that are not authorized by Hennepin
County and said vendors.
5.4 After reasonable notice, the County shall have the right to enter into and upon
the premises where the Election Equipment and AVT Equipment is located for
the purposes of inspecting the same or observing its use. On an annual basis,
during the term of this Agreement, the City shall comply with the County's
request for verification of Election Equipment and AVT Equipment inventory.
5.5 The City agrees to provide notice to Maintenance Vendor and/or AVT
Maintenance Vendor of any defects or malfunctions with the Election Equipment
and/or AVT Equipment within twenty-four (24) hours. The City also agrees to
provide the County with notice of such malfunctions or defects and the
Maintenance Vendor and/or A VT Maintenance Vendor response within a
reasonable time.
Section 6
PROGRAMMING AND ACCUMULATION
6.1 Programming. The County will be responsible for programming the DS200
Digital Scan Election Equipment at no charge to jurisdictions for all races in all
elections.
6.2 Programming Costs. The City is responsible for paying to the County the
programming costs of the AVT Equipment described in paragraph 1.2 at an
amount prorated upon the number of columns devoted to the City's races on the
ballot.
6.3 Results Transmission and Accumulation. The County has invested a
significant amount of resources in equipment that allows the DS200 Digital Scan
tabulators to electronically transmit election results via wireless technology from
each polling place to a central location and for those results to be accumulated
and posted on the County's website. There is also a significant operational cost
associated with each use of this transmission and accumulation process.
6.4 For Cities with a primary and/or a general election, as described in Minn. Stat. §§
205.065 and 205.07, in the even-numbered years, the County will provide results
transmission and accumUlation of results of City races in the primary and general
election at no cost to the City.
6.5 For Cities with a primary and/or a general election, as described in Minn. Stat. §§
205.065 and 205.07, in the odd-numbered years, upon written request by the
Page 4 of8
city, the County will perform the electronic transmission and accumulation of
results of City races in the primary and general election, at a cost of $1 00 per
polling place for the primary, and $100 per polling place for the general election.
The County will not perform the electronic transmission and accumulation of
votes cast in any other City elections, unless by mutual agreement with the City.
The County may, in its sole discretion, elect to waive this fee.
Section 7
OTHER TERMS AND CONDITIONS
7.1 No Waiver. No delay or omission by either party hereto to exercise any right or
power occurring upon any noncompliance or default by the other party with
respect to any of the terms of this Agreement shall impair any such right or power
or be construed to be a waiver thereof unless the same is consented to in writing.
A waiver by either of the parties hereto of any of the covenants, conditions, or
agreements to be observed by the other shall not be construed to be a waiver of
any succeeding breach thereof or of any covenant, condition, or agreement
herein contained. All remedies provided for in this Agreement shall be
cumulative and in addition to, and not in lieu of, any other remedies available to
either party at law, in equity, or otherwise.
7.2 Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Minnesota.
7.3 Entire Agreement. It is understood and agreed that the entire Agreement
between the parties is contained herein and that this Agreement supersedes all
oral agreements and negotiations between the parties relating to the subject
matter hereof. Pursuant to the foregoing, the parties acknowledge and agree
that Agreement A-052273 between the parties is hereby teminated and replaced
with this Agreement.
All items referred to in this Agreement are incorporated or attached and are
deemed to be part of this Agreement. Any alterations, variations, modifications,
or waivers of provisions of this Agreement shall only be valid when they have
been reduced to writing as an amendment to this Agreement signed by the
parties hereto.
7.4 No Assignment. Neither party shall assign, sublet or transfer this Agreement,
either in whole or in part, without the prior written consent of the other party, and
any attempt to do so shall be void and of no force and effect.
7.5 Limited Warranty. County warrants that it owns title to the Election Equipment
and AVT Equipment, or to the extent it does not own title, that it has all rights
necessary to grant the licenses herein.
Page 5 of8
21
22
7.6 No Warranty. COUNTY IS PROVIDING THE ELECTION EQUIPMENT AND
A VT EQUIPMENT ON AN AS-IS BASIS WITH NO SUPPORT WHATSOEVER.
THERE IS NO WARRANTY OF MERCHANTABILITY, NO WARRANTY OF
FITNESS FOR PARTICULAR USE, NO WARRANTY OF NON-
INFRINGEMENT, NO WARRANTY REGARDING THE USE OF THE
INFORMATION OR THE RESULTS THEREOF AND NO OTHER WARRANTY
OF ANY KIND, EXPRESS OR IMPLIED.
Pursuant to the foregoing, the City agrees that the County is furnishing the
Election and AVT Equipment on an "as is" basis, without representation or any
express or implied warranties, other than those provided by the Maintenance
Vendor and/or AVT Maintenance Vendor, including but not limited to, fitness for
particular purpose, merchantability or the accuracy and completeness of the
Election Equipment or AVT Equipment. The County does not warrant that the
Election Equipment and/or A VT Equipment will be error free. The County
disclaims any other warranties, express or implied, respecting this agreement or
the Election or AVT Equipment.
The City's exclusive remedy and the County's sole liability for any substantial
defect which impairs the use of the Election Equipment and/or A VT Equipment
for the purposes stated herein shall be the right to terminate this Agreement.
7.7 IN NO EVENT SHALL THE COUNTY BE LIABLE FOR ACTUAL, DIRECT,
INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL DAMAGES (EVEN IF
THE COUNTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGE) OR LOSS OF PROFIT, LOSS OF BUSINESS OR ANY OTHER
FINANCIAL LOSS OR ANY OTHER DAMAGE ARISING OUT OF
PERFORMANCE OR FAILURE OF PERFORMANCE OF THIS AGREEMENT
BY THE COUNTY.
The County and the City agree each will be responsible for their own acts and
omissions under this Agreement and the results thereof including but not limited
to the acts or omissions of the party's subcontractors, employees and other
personnel and shall to the extent authorized by law defend, indemnify and hold
harmless the other party from any liability, claims, causes of action, costs or
expenses resulting directly or indirectly from such acts and/or omissions. Each
party shall not be responsible for the acts, errors or omissions of the other party
under the Agreement and the results thereof. The parties' respective liabilities
shall be governed by the provisions of the Municipal Tort Claims Act, Minnesota
Statutes Chapter 466, and other applicable law. The statutory limits of liability for
some or all of the parties may not be added together or stacked to increase the
maximum amount of liability for any party. This paragraph shall not be construed
to bar legal remedies one party may have for the other party's failure to fulfill its
obligations under this Agreement. Nothing in this Agreement constitutes a
waiver by the City or County of any statutory or common law defenses,
immunities, or limits on liability.
Page 6 of8
7.8 Notice. Any notice or demand shall be in writing and shall be sent registered or
certified mail to the other party addressed as follows:
To the City:
To the County:
Copy to:
City of St Anthony
3301 Silver Lake Road, St Anthony, MN 55418
Hennepin County Administrator
A-2300 Government Center (233)
Minneapolis, MN 55487-0233
Mark Chapin
Director, Taxpayer Services Department
A-600 Government Center (060)
Minneapolis, MN 55487-0060
7.9 Audit Provision. Both parties agree that either party, the State Auditor, or any of
their duly authorized representatives at any time during normal business hours,
and as often as they may reasonably deem necessary, shall have access to and
the right to examine, audit, excerpt, and transcribe any books, documents,
papers, records, etc., which are pertinent to the accounting practices and
procedures of the other party and involve transactions relating to this Agreement.
Such materials shall be maintained and such access and rights shall be in force
and effect during the period of the contract and for six (6) years after its
termination or cancellation.
7.10 Whereas Clauses. The matters set forth in the "Whereas" clauses on page one
of this Agreement are incorporated into and made a part hereof by this reference.
7.11 Survival of Provisions. It is expressly understood and agreed that the
obligations and warranties of the City and County hereof shall survive the
completion of performance and termination or cancellation of this Agreement.
7.12 Authority. The person or persons executing this Lease Agreement on behalf of
the City and County represent that they are duly authorized to execute this Lease
Agreement on behalf of the City and the County and represent and warrant that
this Lease Agreement is a legal, valid and binding obligation and is enforceable
in accordance with its terms.
7.13 The parties shall comply with applicable law including but not limited to the
provisions of the Minnesota Government Data Practices Act, Minnesota Statutes,
Chapter 13 (MGDPA).
THE REMAINDER OF THIS PAGE IS BLANK.
Page 7 of8
23
2 t. -j
AUTHORIZATION
Reviewed by the County
Attorney's Office
Date: __________________ __
City organized under:
Statutory __ OptionA. __
COUNTY OF HENNEPIN
STATE OF MINNESOTA
By: -:---,-----cc----:-:::---:-:---:-:----
Assistant/Deputy/County Administrator
Department Director of ____________ _
Date: ____________________________ _
CITY OF St Anthony
By: ______________ _
Its: --------------
And: ------------------------------
Its: --------------
Option B __ Charter __
Page 8 of 8
Pedestrian <;;",tI;,t'\I Enhancements
Silv er Lake Road and 34 th Ave NE
Presented by
Janelle L. Borgen, PE , PTOE
WSB & Associates
8-13-13
. : ..... : .
Through observation and
expressed resident concerns,
the mid-block crossing on
Silver Lake Rd. and 34 th Ave NE
was identified as a dangerous
location with many pedestrian
vehicle conflicts,
8/7/2013 25
1
26
round
Summer 2011-Alternatives Analysis
August 20ll-in-Pavement LED Option Proposed
Fall 2011 -County Coordination began
OPERA Funding Received -$10,000 for evaluat ion
University of Minnesota Capstone Project Spr i ng 2012 -Rvan Ande rson, James Fladung,
Amanda larson, Tom Sachi, Ryan Schuehle
Spring 2012 -Fina l Design & Pre-I nsta l lation Data Co llec tion
Summer 2012 -Counc il approva l for constructic
September 2012 -Construction Complete
Spr i ng 2013 -Post Insta l lation Data Co l lection
June 2013 -Opera Final Report Submitted
istics
Mid-block cross i ng
Two lane road w ith center left turn lane
(approx. 36 feet)
Metro Tr ansit Bus Stops
Standard signage -ped. ahead signs, ped.
cross in g signs, and center lane "STATE LAW
STOP FOR PEDESTRIANS W ITHIN
CROSSWALK" sign
ADT-9,SOO
Peak ho u r average pedestrian co u nt of 75
Majority of pe d estrians are ch i ldren going to school
49% of veh ic les were observed to stop for pedestr ians whe n bo th pe d estria ns
and traffic were prese nt .
Ju ly o f 2012, 9 year-o ld coll ided with SUV i n crosswalk
8/7/2013
2
Costs
• Installation -$26,500
• Equipment -$27,000
• Total-$53,500
Resu
Numerous positive comments have been received from residents
Driver comp liance has i ncreased by 12 % bringing compl iance near 100%
Percentage of Jaywa l kers has dropped
Percentage of confli cts has dropped
No additiona l mai ntenance since final insta l lation and adjustments
No issues with snow removal
No issues w i th the spring/summer e lectrica l storms
8/7/2013 27
3
28
•••• 0«.,
Thank You and Stay Safe!!
Janelle Borgen, PE, PTOE
WSB & Associates
Jborgen@wsbeng,com
763-231 -4843 direct
612-860-9987 mobile
8/7/2013
4
Invoice to University of Minnesota
Bill to:
University of Minnesota
200 TranspOltation and Safety Building
511 Washington Avenue S.E.
Minneapolis, MN 55455
Ph: 612-624-8398 Fax: 612-625-6381
Pay to:
Organization Name: St. Anthony Village
Address: 3301 Silver Lake Road NE
Date: _June 27, 2013
City. State & Zip: St. Anthony, MN 55418-1603
PhonelFax: (612) 782-36314 / (612) 782-3302
Contact Name: Jay Hartman
Project Name: In-Pavement LED Pedestrian Crossing Operations Effectiveness
Project Number: 2011-04
Task #1 "Respond to the "Project Proposal Form Instructions" in word format, to be used in
articles about the project". The described proposal was submitted and approved. 80% of the
total grant is to be paid upon contract approval. The described proposal, the University of
Mimlesota approved contract and this invoice satisfies requirements for the first task
Task #2--INVOICE for remaining 20% of funds granted. Final report, at least 4 photos 01'
Microsoft PowerPoint slides and invoice submittal. Final report template attached. Slides
should contain pictures, diagrams, tables and/or chalts to help illustrate the project and the
findings. You may be called upon to demonstrate your project at the Spring Maintenance
Training Expo or other L TAP sponsored event.
~~,,)u.OQ~~AQ""""" Janelle Borgen
PI Sign re
----------_.
Task Rate Amount Date Invoiced
Task #1 80% $ 8,000. April 2012 ---_.
Task #2 20% $ 2,000. Juue 2013
-" .. ----.---,,---_._----.----------
Total Grant 100.% $ 10,000
29
30
LRRB
Local Operational Research Assistance Program (OPERA) for
Local Transportation Groups
Field Report
Date: June 24, 2013
Project Title: In-Pavement LED Pedestrian Crossing Operations and Effectiveness
Project Number: 2011-04
Agency: City of St. Anthony Village
Person Completing Report: Janelle L Borgen
Project Leader: Jay Hartman
Phone Number: (612) 782-3302
Problem:
Pedestrian and vehicle conflicts are a severe and dangerous problem at many locations
in Minnesota. Life threatening situations can arise when pedestrians try to cross at a
location and vehicles fail to yield the right of way. This can make pedestrians more
aggressive as they wait or enter the crosswalk and expect vehicles to stop because it is
state law. As part of recent societal trend toward environmentally conscious lifestyles,
cities are encouraging more citizens to walk or bike to their destinations. This has
increased the number of conflicts in urban areas where heavy traffic occurs during peak
hour periods that coincide with the start and end of school and work days as well as
extra-curricular activities at recreational fields and centers.
Through observation and resident complaints, the mid-block crossing on Silver Lake
Road at 34th Ave NE was identified as a dangerous location with many pedestrian-
vehicle conflicts and the potential of a severe accident.
There are many new technologies emerging that claim to be effective in increasing driver
compliance with the state law and minimizing potential dangerous and life threatening
situations. One such system that was attractive to City staff, because of its aesthetically
pleasing quality, is in-pavement lighting (LED's). The technology has proven effective in
other parts of the country; however, Minnesota has an extreme climate and unique driver
behavior so this project set out to evaluate the effectiveness as well as to document
maintenance tasks over the first 9 months of operation.
Solution: The implemented system warns motorists they are approaching an active
pedestrian crossing either occupied by pedestrians or about to be occupied by
pedestrians. The system includes three primary components: a push button activation
mechanism, bi-directionalln-pavement LED's, and pedestrian crossing blinker signs.
Procedure to Evaluate Operational Effectiveness: In order to evaluate the
effectiveness of the pedestrian crossing enhancements before and after counts were
performed and compared. The before counts occurred in March of 2012 and the after
counts were performed in May of 2013. Crosswalk usage condition definitions were
created as follows:
• Ideal Conditions - a situation when a vehicle traveling towards the crosswalk
stops to allow a pedestrian to cross
• Waiting Conflict - a pedestrian standing at the edge of the crosswalk waits to see
if the cars coming are going to stop
• Conflict -a vehicle not stopping for a pedestrian waiting in the crosswalk
• Free Crossing - a pedestrian using the crosswalk when there are not vehicles in
the area
• Jaywalkers -any person that is choosing to cross the road in a location other
than the marked crosswalk
After data collection a high level analysis was performed; numbers were assessed for
the following:
• The total number and percent of conflicts
• The total number and percent of jaywalkers
• The total number and percent of vehicles not yielding to pedestrians
31
N
(Y)
Pre-Installation Traffic Count Da t a
Table 1: Tra ffic Count Data fo r Sitve r Lake Road (Tuesd ay, Ma rch 27, 2012)
Ideal Con d iti o ns1 W aiting Conflice Conflict' Free Crossing· Jaywa lkerss Total Number of
Tim e Pedestrian s
Eastbound Westbound EastboUnd Westbound Eastbou nd Westbound Eastbou nd W estbou nd Eastbound Westbound Eastbound Westbound
7:00..7:30 AM 8 0 3 0 0 0 5 1 0 3
7:30--8:00 AM 0 0 0 0 0 0 2 1 0 5
8:00-8:30 AM 3 0 1 0 0 0 3 0 0 0
2~3:OO PM 0 15 0 3 0 5 0 3 0 4
3:00.3;30 PM 0 0 0 0 0 1 1 1 0 1
3:30-4:00 PM 0 1 0 0 0 0 1 3 0 2
4:00.-4:30 PM 0 0 0 3 0 1 0 0 0 0
4:30-5:00 PM 1 3 0 1 0 0 0 0 0 1
TotaJ: 12 19 4 7 0 8 12 9 0 15
'An i d ea l condi t i on i s defi ned as a s ituati on w hen a veh i cl e travel i ng towards th e cro ssw a l k sto ps to a llo w a pedestri an to cross
lA w a it i ng conflict i s defined as a pedestri an sUl ndi ng at the edge of the crossw a l k w a it i ng to see i f the ca r s com i ng a re goi ng to stop or not
sA co nfli ct i s defined as a veh i cl e not stopp i ng for a p e destri an w a it i ng i n the cr osswa l k
"A f r ee cr OSS i ni' i s defi ned as a p edestri an usi ni' the crosswa l k w hen the re are not vehicl es i n the a re<'!l
'A j ayw a l ker i s d efined as any person that i s ch oos i ni t o cross th e r oad i n <'!I l oc <'!lt i on other than the ma rk ed crossw a l k
15 4
2 5
7 0
0 31
1 3
1 5
0 4
1 5
2. 59
Total Number of
Vehicles
Northboun Southbo un
d d
122 311 Tota l AM Pe d s
110 300 35
135 247
288 211
.
21 0 151 Tota l PM Peds
240 175 52
312 159
342 14 7
1759 1711
(Y)
(Y)
Appendix A: Pre -Installation Traffic Count Data
...... ~ ......................... ~ ~~ ............. ~. _ ...... n .......... , ............... , I ............ J, ............. ,
Id ea l Cond itio n s l Waiting Co n fl ict! Con flict' Free Cr ossing" Jaywalkerss To t al Number of
Time Pedestrians
Eastbound w estboun d East bo un d w estbound Eastb ound Westbound Eastbound Westbound Eastbound Westbound Eastbound Westboun d
7:OC)..7:30AM 5 0 1 0 1 1 3 1 0 4
l :3O-B;OO AM 1 0 1 0 2 1 1 0 0 3
';00.8:30 AM 0 0 2 0 3 0 2 0 0 0
2:30-3 :00 PM 0 7 3 4 0 0 0 3 0 3
3;(1()..3:30 PM 0 2 1 8 0 0 0 4 0 1
3:30-4:00 PM 0 3 0 2 0 0 0 6 0 0
4:(1)..4:30 PM 0 0 0 3 0 1 0 3 0 1
4:30-5:00 PM 0 0 2 0 1 0 1 1 5 1
T .... 6 12 10 17 7 3 7 18 5 13
iAn i dea l condit i on i s d efi ned as a situat i on when a veh i cl e trave 1i ne towa rds th e crosswa llc stops to a llow a ped~i an to cros s
lA wa it inr confli ct is de fin ed as a ped~i an SUl nd i Oi at the edie of t h e crosswa l k waiti ng to see I f the air s com i ng are: go i ng to stop or not
J A confli ct i s d ef i n e d as a 'Veh i cl e n ot stoppi ng for a pedestr i an wlI i t i ng i n th e crosswa l k
~A f r ee cr ossi ng i s d e f i ned a s a ped e stri an usi ng the crosswa l k when t h e r e are not veh Icle s i n t h e a re a
'A j aYWll i k e r i s d efined as a ny p e rson that i s choosi ng to cross the r oad i n a l ocati on oth er than the marke d crOSS'WlI l k
10 6
5 •
7 0
3 17
1 15
0 11
0 8
9 2
35 63
Total Number of
Veh icles
Nonhboun SO uthboun
d d
126 298 Tota l AM Pe ds
110 m 32
121 300
249 , ..
m 150 T ota I PM Peds
m 183 66
m 169
339 180
1791 1823
I
'<l'
(V)
Post-Installation Traffic Count Data
tble3:TmticCount~forSitverl&e~(T~.M~2t.20131 -Time Ideill Conditions; WMincConfli~ ConIljal Free Crossinc· J~IUr~
unbound Westbound Eastbound Westbound Eastbound W estbound Eastbound W estbound Eastbound W estbound
..... __ L
8 1 0 0 0 0 2 0 0 0
5 1 1 0 0 0 2 0 0 4
2 1 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0
2 0 0 0 0 0 0 0 0 0
0 1 0 0 0 0 0 1 0 0
0 1 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0
12 7 0 0 0 0 2 0 0 0
5 1S 1 3 0 0 3 • 1 "
17 26 1 3 0 0 5 4 1 11
ideal conditIOn IS deftn@daSiIISItUatlonwhenili vehICle Ira ... e~ng towiII,ds the cro55w~ stops to allo .... ill pedestnan to c ross
~A waiting conf~ct is defined as a pede'5trian standing at the edge of the closswalk Wailing to see if the cars coming arE' going to stop or not
l A conflict is defined as ill ... ehide not stopping 101 ill pedestrian waiting in the crosswalk
tA free crossing is defirwd as a pedestrian using the crosswalk when thele are not vehicles in the area
SA raywa lk et is defined as any person that is choosing to cross the lo ad in a location other than the marked crosswalk
. __ ... _ ... __ . _.
I
I TouJ HumberafVehicles
Eastbou
10 I 117 I 332
8 5
2 1 T ctal AM Peds
125 347
0 0 31
2 0
12S 278
377 ",.
0 2
0 1
380 I 1S'
0 0
0 0 I
I 422 I 207
0 0
14 7
10 37
24 44 I 2091 I 1918
tr)
«)
Post-Installation Traffic Count Data
"raffl e Col •• ,,'''' ... ,._ ............ " ....... 'v, ....... "' • ..-.::c ~ [Thu~y# M ~ 23. 2013)
Time IdeiJ l Condjtions~ WilitincConflia1 Conllid Fr ee Crossi nc4 ~l k ers'
Eastbound W estbound Eastbound Westbound Eastbound W estbound Eastbo und W estbound Eastbound W estbotLnd
7,00 Push 1 1 0 0 0 0 0 2 0 0
7,30 ed
No AM 7 2 1 0 0 0 1 1 0 1 Push
7,30 Push 3 2 0 0 0 0 0 0 0 0 ed 8 ,00
AM No 0 0 0 0 0 0 2 2 0 0 Push
8,00 Push 8 0 0 0 0 0 0 0 0 0
8,30 ed
AM No 0 0 0 0 0 0 1 0 1 0 Push
2,30 Push 0 15 0 0 0 0 0 0 0 0
3,00 ed
PM No 0 7 0 6 0 1 0 0 0 4 Push
3,00 Push 0 4 0 0 0 0 0 2 0 0
3,30 ed
PM No 2 2 0 0 0 0 0 0 0 4 Push
3,30 Push 3 7 0 0 0 0 0 1 0 0
4,00 ed
PM No 0 0 0 0 0 0 1 0 1 2 Push
4 ,00 Push 0 3 0 0 0 0 0 0 0 0
4 ,30 ed
PM No 2 0 0 0 0 0 0 0 1 3 Push
4,3D-Push 0 2 0 0 0 0 0 0 0 0 ed 5,00
PM No 0 1 3 0 0 0 0 0 0 0 Push
Push 15 34 0 0 0 0 0 5 0 0 Total ed , No 11 12 6 0 5 3 3 Push 4 1 14
Grand Total 26 46 4 6 0 1 5 8 3 14
lAn ideal condition is defined as a situation when a vehicle traveling towards the crosswalk stops to allow a p edestrian to cross
.lAwaiting conflict is defined as a pe-ciestl ian standing at the edge of the crosswalk waiting to see if the Cdrs coming are going to stop or not
)A conflict is defined as a vehielt' not stopping fOI a pedestdan waiting in the c l osswalk
cA free crossing is defined as a pedestrian using the crosswalk when there ale not vehicles in the area
SA iaywalke r is defined as any person that is chOOsing to cross th e road in a location other than the marked crosswalk
Total Nwnber of Toul Numbe-rofVehiclH
Pedestriml
Eastbound Westbound Northbound Sol/thbound
1 3
118 321
9 4
i
3 2 Total AM Peds
122 367
2 2 36
8 0
117 305
2 0
0 15
223 185
0 18
0 6
292 162
2 6
3 8 Total PM Peds
341 206
2 2 77
0 3
393 1S1
3 3
0 2
395 204
3 1
15 39
23 36
38 75 2001 1941
\D
(Y)
, ,~ "._~_.,_~,,,,., ...... ,., ____ .n ........... ~ .... _~,." .. _.
Date of Traffic Tota! Pedestrians Pedestrian Percent of Total Jaywalkers Percent Vehicles not Percent of I Percent of
Count using Crosswalk Conflicts" Pedestrians in Jaywalkers yielding to vehicles not vehicle yielding
Conflict pedestrians yielding to I to Pedestrians
pedestrians in using the
the crosswalk crosswalk
Tuesday March 71 19 26.8% 16 18.4% 8 11.3% I 88.7%
27,2012 I
Thursday, March 79 37 46.8% 18 18.6% 10 12.6%
1
87.4%
29,2012
Totals 150 56 37.3% 34 18.5% 18 12% 88%
'Numbers include both Waiting Conflicts(a pedestrian standing at the edge of the crosswalk waits to see if the cars coming are going to stop) and
Conflict(a vehicle not stopping for a pedestrian waiting in the crosswalk)
p fficC . ~~, ".~,~"~,,~,, .. ~".~ ~ount uata ~umma v:
Date of Traffic Total Pedestrians Pedestrian Percent of Total Jaywalkers Percent Vehicles not Percent of I Percent of
Count using Crosswalk Conflicts" Pedestrians in Jaywalkers yielding to vehicles not I vehicle yielding
Conflict pedestrians yielding to I to Pedestrians
pedestrians ! using the
! crosswalk
Tuesday May 21, 56 4 7.1% 12 17.6% 0 0% I
100%
2013
Thursday, May 96 11 11.5% 17 15% 1 1% I 99%
23,2013
Totals 152 15 9.9% 19 11.1% 1 .0.6% I 99.3%
'Numbers include both Waiting Conflicts(a pedestrian standing at the edge of the crosswalk waits to see if the cars coming are going to stop) and
Conflict(a vehicle not stopping for a pedestrian waiting in the crosswalk)
Results:
Operations:
• City staff have received numerous positive comments about the system.
• Driver compliance in yielding the right of way to pedestrians using the crosswalk
has increased by 12 % bringing compliance near 100%.
• Percentage of Jaywalkers has dropped
• Percentage of conflicts has decreased (this includes, both waiting conflicts as
well as vehicle not yielding the right of way.
Maintenance: aside from the initial re-aiming of the LED signs, no additional
maintenance has been required of the system. The system handled the snowy
Minnesota weather well and has not had power issues in recent electrical storms.
Recommendations to improve the project: It is important to do community outreach to
educate residents on the system. Because the system looked similar to what was in-
place prior to installation, some residents were unaware that it was there during the
initial operational period.
Implementation: A pedestrian activated in-pavement LED system was installed on
Silver Lake Road at the Mid-block crossing of 34 th Ave NE in September 2012.
Construction
Initial construction took three working days:
Day 1: concrete work and conduit boring
Days 2-3: system installation with on-site support from the vendor.
2 weeks later: the blinker LED's were realigned to optimize the LED brightness for
drivers. This work was performed with ease by City Maintenance staff with support of
the engineer and vendor.
During Construction, City Maintenance were invited to the site and taught about the
system and the maintenance requirements. They were also consulted during the design
and installation process on items such as post locations to avoid conflicts with sidewalk
plowing operations.
Design and Implementation Considerations:
Warranty -since this is a technology that the city had no experience with, it was
important to purchase a comprehensive warranty as part of the package
Installation Support -it was important that on the first installation, staff received on-site
support from the vendor to learn how to properly install the in-pavement LED's.
Disturbances to Residents
During Construction-the quick construction and defined working hours minimized
impact on the residents located next to the site, there was also limited times that
lane closures were allowed.
During Operation -City staff did not want a system that would flash into the
windows of residents and cause frustration to them.
Maintenance Operations
Durability in Minnesota Climate -all research indicated that with proper
installation, the system should not be negatively impacted by plowing or winter
conditions. The research included discussion with owners of similar systems
Specialized skills -if specialized skills are required, we made an effort to include
maintenance staff and teach them about the system operation and maintenance.
Operational Costs -the system was designed to use and existing City power source.
37
38
Commun ity Outreach -We found that commun ity outreach wa s very imp ortant and that
without it, th e system wasn't utilize d as expected.
LED Viewing -LED 's have a viewing angle and an optim al a imin g for maximum
brightness. This ha s to be considered during de sign as we ll and in stallation.
Status : In sta ll ed and Operationa l
Total Duration of Project: 1 year from baseline counts to final counts.
Project End Date: Installation comp leted in September of 2012, Pedestrian counts
completed in May of 2013.
Approximate Cost of Entire Project Materials -$27,500, Installation -27,000,
eng in eering (including concept development, UMN Capstone mentoring , preliminary
design, PS&E , construction oversight & evaluation) -$25,000. TOTAL : $79,500.
Total OPERA Funds used for project: $10,000
Send and Email a completed report with pictures to: Mindy Carlson, CTS -200
TSB, 511 Washington Ave. SE, Mp ls. MN 55455, email carlson@umn.edu . For
questions about this report please contact Mindy Ca rl so n at 612-625-181 3.
39
Pictures :
Operation a l System
• .
Installation of the In-pav ement LED 's (clear leveling tool s hown in lowe r right co rn er)
40
hI pole.
41
Wiring Diagram
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$3,266,70447%
$3,670,466 53%
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9
52
8/7/2 01 3
10
Report Date:
Meeting Date:
RJ3621d6ST FOR COIdNCfL CONSfD6RA nON
August 13, 2013
August 13,2013
Resolution 13-061; a Resolution Approving a Shared Services Agreement between the City of
St. Anthony Village and the City of Birchwood Village for City Clerk and Treasurer
Responsibilities
REVIEW:
This is a resolution approving a shared services agreement between the City of St. Anthony
Village and the City of Birchwood Village for the City Clerk and Treasurer responsibilities.
The shared services agreement has an interim period of 90 days from execution and a 30 days
written notice termination stipulation.
-J-
53
54
THIS I'AC)! lilT INTENTIONAlLY FlIANI(
CITY OF SAINT ANTHONY VILLAGE
STATE OF MINNESOTA
RESOLUTION 13-061
A RESOLUTION APPROVING AN SHARED SERVICES AGREEMENT BETWEEN
THE CITY OF ST. ANTHONY VILLAGE AND THE CITY OF BIRCHWOOD VILLAGE
FOR CITY CLERK AND TREASURER RESPONSIBILITIES
WHEREAS, Minnesota Statues section 471.59 authorizes governmental units to enter into
intergovernlnental agreements; and.
WHEREAS, the City of St. Anthony Village and the City of St. Birchwood Village are both
governmental units as defined under Minnesota Statues section 471.59; and
WHEREAS, the City of Birchwood Village desires to enter a shared services agreement with the
City of St. Anthony Village for the responsibilities of City Clerk and Treasurer as
described in Exhibit A; and
WHEREAS, the City of St. Anthony Village desires to assist the City of Birchwood Village and
has the ability to provide the City Clerk and Treasurer responsibilities to the extent
described within the agreement.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of St. Anthony Village
approves a Shared Services Agreement with the City of Birchwood Village for City Clerk and
Treasurer responsibilities.
Adopted this 13th day of August, 2013.
ATTEST: _________ _
Barbara J. Suciu, City Clerk
Reviewed for administration:
Jerome O. Faust, Mayor
Mark Casey, City Manager
55
56
SHARED SERVICES AGREEMENT
THIS SHARED SERVICES AGREEMENT (this "Agreement"), dated August 13,2013,
by and between the City of Saint Anthony Village, Minnesota, a Minnesota statutory eity
("Saint Anthony"), and the City of Birchwood Village, Minnesota, a Minnesota statutory
city (Birchwood) (collectively, the "Parties").
RECITALS
WHEREAS, Minnesota Statutes section 471.59 authorizes governmental units to
enter into intergovernmental agreements to provide services or perform functions on its
behalf, provided that the services or functions are those which the providing
governmental unit is authorized to provide for itself;
WHEREAS, Saint Anthony and Birchwood are both governmental units as
defined under Minnesota Statutes section 471.59;
WHEREAS, Birchwood desires to contract with Saint Anthony for the provision
of a certain set of tin an cia I services as described in Exhibit A attached hereto (the
"Services");
WHEREAS, Saint Anthony is authorized to provide and currently provides to its
citizens the Services which Birchwood seeks, and employs a full-time staff to provide
these Services; and
WHEREAS, Saint Anthony desires to assist Birchwood and has the ability to
provide the Services to Birchwood to the extent and on the terms provided within this
Agreement;
NOW, THEREFORE, in consideration of the mutual covenants and promises
herein contained, the parties hereto agree as follows:
I. Scope of Services.
Saint Anthony will provide a certain set of financial and administrative services as
described in Exhibit A and Exhibit B attached hereto (the "Services"), and shall devote
time and labor to Birchwood consistent with the hours outlined in Exhibit B. Saint
Anthony's staff shall maintain office hours at Birchwood's city hall during normal
business hours totaling at least .~~ hours per week to ensure provision of in-person
services to Birchwood's residents. Birchwood agrees to provide to Saint Anthony the
information necessary to perform the Services well enough in advance to enable Saint
Anthony to carry out its tasks during normal working hours. Saint Anthony shall not be
liable for timeliness, inaccuracy, andlor incomplete information provided by Birchwood
and the consequences resulting therefrom. Birchwood agrees to sign any releases
necessary for Saint Anthony to perform the Services.
58
2. E£es.
In consideration of the Services provided by Saint Anthony to Birchwood
pursuant to this Agreement, Birchwood shall pay Saint Anthony fees as set forth in
Exhibit 13 attached hereto.
3. Performance Standards.
3.1 6nJ,Iication of Birchwood Enactments. In providing Services on behalf of
Birchwood, Saint Anthony staff shall consult and enforce Birchwood ordinances, codes,
fee schedules, and resolutions.
3.2 Coordination with Birchwood Consultants. In providing Services on behalf of
Birchwood, Saint Anthony staff shall coordinate with and refer issues to Birchwood's
appointed attorneys, engineers, planners, and other consultants.
3.3 Designated Representative. The only designated representative of Birchwood
authorized to act as liaison for Saint Anthony staff needing to coordinate Services with
Birchwood consultants or otherwise provide the Services under this Agreement is
l____J·
4. Term and Terminatioll.
The term of this Agreement shall be for ninety (90) days from the date last
executed ("Interim Period"). Within sixty (60) days after execution, Saint Anthony will
provide a proposal for continued service options beyond the Interim Period. Any party
hereto may terminate this Agreement upon thirty (30) days written notice to the other.
5. Appointment.
Appointment of an individual to the office of Birchwood City Clerk or Birchwood City
Treasurer in order for the individual to perform the Services shall be accomplished
pursuant to applicable law and procedure.
6. Not to Be Construed as Employment Agreement.
This Agreement shall provide access only to those employees of Saint Anthony
identified in Exhibit 13 attached hereto. Any employee of Saint Anthony, who assists in
performing the Services for Birchwood, whether or not that individual is appointed
pursuant to Section 5 of this Agreement, shall remain solely an employee of Saint
Anthony and not an employee of Birchwood. Nothing contained in this Agreement can
or shall be interpreted as an employment relationship between Saint Anthony and
Birchwood. All relationships created by this Agreement run between Saint Anthony and
Birchwood, as two separate governmental units, and not between or among any
individual persons. Appointments made by Birchwood under Section 5 of this
Agreement do not create any additional employment guarantees by either Saint Anthony
or Birchwood, and no property or other due process rights are created as a result of the
appointment. Any communication between Saint Anthony staff and Birchwood staff in
2
the course of providing Services, including but not limited to communications with
Birchwood consultants and liaison contemplated under Section 3 of this Agreement, shall
not be interpreted as the exertion of control over Saint Anthony staff to create any
employment or similar relationship.
Staff of Saint Anthony shall not be entitled to vacation pay, sick pay, holiday pay,
overtime pay, worker's compensation coverage, or any other benefits payable by
Birchwood that may be afforded to employees of Birchwood.
7. Property.
No fixed assets or personal or real property will be jointly or cooperatively held,
acquired, or disposed of pursuant to this Agreement. Any and all documents, records,
files, tables, charts, maps, audio recordings, video recordings, processes, procedures, or
other physical or intellectual property, whether in hard copy or electronic format, created
by Saint Anthony staff while providing services for or on behalf of Birchwood pursuant
to this Agreement shall be the sole property of Birchwood.
8. Non-Exclusivity.
This Agreement is non-exclusive between Saint Anthony and Birchwood. Saint
Anthony and Birchwood have the right to enter into similar agreements with other
entities.
9. Indemnification and Insurance.
9.1 Saint Anthony and Birchwood each agrees to and shall defend, indemnify,
and hold harmless the other Party, its official, officers, agents, and employees ]1'om and
against any and all claims, losses, damages, judgments or liabilities of whatever nature,
including any portion thereoj~ arising from or related to the indemnifying Party's acts,
omissions, or performance under this Agreement. It is the intent of the Parties that each
Party be responsible for its own actions occurring under this Agreement. Under no
circumstances, however, shall an indemnifying Party be required to pay on behalf of
itself and the other Party any amounts in excess of the limits on liability established in
Minnesota Statutes Chapter 466 applicable to anyone Party. The limits of liability for
each Party may not be added together to determine the maximum amount of liability for
either Party. The intent of this paragraph is to impose on each party a limited duty to
defend and indemnify each other subject to the limits of liability under Minnesota
Statutes Chapter 466. The purpose of creating this duty to defend and indemnify is to
simplify the defense of claims by eliminating conflicts among the Parties and to permit
liability claims against both Parties from a single occurrence to be defended by a single
attorney.
9.2 Each Party agrees that a Party subject to Minnesota Statutes Chapter 466
will maintain insurance in an amount consistent with Minnesota Statutes Chapter 466.
Saint Anthony shall maintain worker's compensation insurance that affords coverage to
its staff while performing any and all Services for Birchwood under this Agreement.
3
59
60
9.3 This section shall survive termination of this Agreement.
10. Waivers, Amendments, and Modifications.
The Parties may mutually waive, amend, or modify parts of this Agreement, but
such waivers, amendments, or modifications shall not be binding unless they are in
writing and signed by personnel authorized to bind the Parties. Waiver of breach of any
term of this Agreement shall not be considered a waiver of any prior or subsequent
breach.
II. Venue.
This Agreement will be governed by the laws of the State of Minnesota, both as to
interpretation and performance. Any actions at law, suit in equity, or other judicial
proceeding for the enforcement of this Agreement may be instituted only in a court of
competent jurisdiction in the State of Minnesota.
12. Severability.
In the event any term or condition of this Agreement or application thereof to any
person or circumstance is held invalid, such invalidity shall not affect other terms,
condition, or application of this Agreement which can be given effect without the invalid
term, condition, or application. To this end, the terms and conditions of this Agreement
are declared severable.
13. Integration and Merger.
This document embodies the entire agreement of the Parties. There arc no
promises, terms, conditions, or obligations other than those contained in this Agreement.
This Agreement supersedes all previous communications, representations, or agreements,
whether oral or written, between the Parties. All items referred to in this Agreement are
incorporated or attached and are deemed to be part of this Agreement.
14. Assignment.
Neither Saint Anthony nor Birchwood will assign or transfer any rights or interest
in this Agreement.
15. Third Parties.
This Agreement is between Saint Anthony and Birchwood as the only parties, and
no provision of this Agreement shall in anyway inure to the benefit of any third person
(including the public at large) so as to constitute any such person as a third party
beneficiary of the Agreement or of anyone or more of the terms hereof, or otherwise give
rise to any cause of action in any person not a party hereto.
4
16. Notices.
Required notices to Birchwood shall be in writing and shall either be hand
delivered to Cindie Reiter, City Clerk-Coordinator, or mailed (postage prepaid), faxed, or
e-mailed if the parties agree, to Cindie Reiter, City Clerk-Coordinator at the following
address:
City of Birchwood Village
207 Birchwood Avenue
Birchwood, MN 55110
(E-mail)bwclerk@comcast.net
Notices to Saint Anthony shall be in writing and shall either be hand delivered to
Shelly Rueckert, Finance Director, or mailed (postage prepaid), f~lxed, or e-mailed if the
parties agree, at the following address:
Saint Anthony Village
3301 Silver Lake Road
St. Anthony, Minnesota 55418
(E-mail)marlccascy@ci.saint-anthony.mn.us
IN WITNESS WIIEREOF, the parties have hereunto set their hands the day and
year first above written.
CITY OF SAINT ANTHONY
VILLAGE
a Minnesota statutory city
By:
Jerome O. Faust
Its: Mayor
ATTEST:
By:
Mark Casey
Its: City Manager
5
CITY OF BIRCHWOOD VILLAGE
a Minnesota statutory city
By:
Mary Wingfield
Its: Mayor
ATTEST:
By:
Cindie Reiter
Its: Interim City Clerk-Coordinator
61
62
EXHIBIT A
Scope of Services
Statutory duties of City Clerk (Minn. Stat. § 412.151)
Statutory duties of City Treasurer (Minn. Stat. § 412.141)
Statutory duties as "Responsible Authority" under the MGDPA (Minn. Stat. Chap. 13)
Duties assigned or delegated to each position by city codes, ordinances, resolutions, procedural
manuals, city council directives, or by other Minnesota statutes
Bi-weekly payroll processing and related benefit submissions
Quarterly and Year-end reporting for payroll
Prepare checks based on weekly check requests
Recording tax settlements and other receipts for general ledger purposes
Bank Reconciliations
Monthly listing of receipts and checks
Monthly statement of revenues and expenses
Maintain General Ledger
Manage Annual Audit process
Preparation of work papers for Annual Audit
EXHIBIT B
Fees
?hel.lv~
Total wage of $5],83 x 3 hours/week·, $173.49 week x 13 weeks
qlgJlig~
Total wage of $3!;,62 x 6 hours/week·, $213.72 week x 13 weeks
34 miles X $0,555/mile' $18,8'7 x 1.3 weeks
n.~JI)~
Total wage of $39,10 x (j hours/week· $234,60 week x 13 weeks
34 miles X $05!;5/rnile, $18.8'7 x 13 weeks
Employ(!e Hat{~ Pro SS Medicare PEllA
Shelly Ilueckert $4!;,06 $4,68 $2,]9 $0,6'; $3.27
Charlie Yunkl'f $27.73 $2,38 $1.72 $0.40 $2.01
Barbara Suciu $28,14 $2,92 $1 r . ... ,) $0.42 $2,04
, $2,2S5,3]
, $2,Tl8,36
'$ 245.31
, $3,049,80
'., S2.1!'.J1
$8S/4.15
Workers
Comp I 11th/Dent
$OX! $1.1.0
$0.27 $1.10
$0,27 $2.45
63
ilillable
Life liSA VY,(lW~
$0,01 $0,00 $!,7,83
$om $0,00 $3!,,(j2
$0,01 $1.10 $39,10
64
IIIIS I)AC;[ UrT INTTNTIONALI_Y I3LANI(
FUTURE COUNCIL AGENDA ITEMS
8/13/2013
Date Type ltemsfIssues Staff Present
2014 Budget Presentation CHy Council
City Manager August 27 Regular School District Presentation Finance Director Resolution for Chamber Fall Event Wendy Webster, SANE School
August 28 Workscssion City Council
City Manager
Preliminary approval of the 2014 Levy City Council Fence Ordinance
September 10 Regular Metropolitan Council Update City Manager
Finance Director Accept feasibility reportj order plans & specifications for 2014 Street Project Adam Duinick, Met Council Accepting Bids for the Silver Lake Storm water Treatment System
September 24 Regular Kiwanis Peanut Day Proclamation City Council
Approval of Election Judges for the 2013 Municipal Ceneral Election Ci ty Manager
September 30 WOI'kscssion City Council
City Manager
Planning Commission Items from September
2013 Goals Update
October 8 Regular Certification of Outstanding Utilities -Consent City Council
Fire Deparhnent Fire Prevention Week Presentation City Manager
Ordinance -Ac((~ssory Structure
Ordin,lnce -SohH'
f---
October 22 Regular City Council
City Manager
[--
November 12 Regular Planning Commission Herns from October City Council
Canvass of Municipal General Election Results City Manager
Approval of the 20·14 Fee Schedule City Council
November 26 Regular Approval Plans & Specifications & Order Advertisem.cnt for Bids for the 2014 Street City M<~n<'gQr
Project City r-:ngineel'
Fire Prevention Poster Contest Winners Fin~ Chief
Planning Commission Items from. November
Adopt 2014 City Council Meetings Calendar City Council
December 10 Regular Appoint Parks & Planning Commission Members City Manager
Approval 2014 Final Levy Finance Director
Accepting Donations & Grants
2014
Swearing in of Newly Elected Officials
January 14 Regular Planning Commission Items from December City Council
Housekeeping Resolutions City Manager
Planning Commission 2014 Workplan
City Council
January 16 & 17 Special Coal Setting Retreat City Manager
Department Heads
2014 Street Project City Council
January 28 Regular Resolution Calling for Hearing on Improvem.ents City Manager Resolution for Hearing on Assessments City Engineer Calling for Preparation of Assessments
February 11 Regular City Council
City Manager
2014 Street Project
Public Hearing -Ordering Improvements City Council February 25 Regular Adopting & Confirming Assessments for Street Improvement City Manager Award bid to contractor
Call fol' Sale of GO Bonds
HOUSING AND REDEVELOPMENT AUTHORITY AGENDA
CITY OF ST. A NTHONY
Aug ust 13, 2013
Call to Order.
Roll Call.
I. Approval of August 13, 2013, H .R.A. Agenda.
II. Consent Agenda.
T he se items are consid e red routine and will be c nacted b y one motion. T here will be no separate discuss ion of the se ite m s
unless a Councilmember or citize n so reques ts, in which event the item will b e removed from the C on se nt Agenda and
plac e d e lsewhe re on th e age nda .
A. Approve July 9, 2013, H.R.A. Minute s. (pp. 1-2)
B. Claim s. (pp. 3-4)
III. Public Hearings.
IV. General Policy of Business of the H .R.A.
V. Staff Reports.
VI. H.R.A. Commissioner Comments.
VII. Information and Announcements.
VIII. Adjournment.
F:\Cou ncil Meet in gs\20 13\08132013\HRA agenda.docx
I CITY OF ST. ANTHONY
2 HOUSING AND REDEVELOPMENT AUTHORITY MEETING
3 JULY 9, 2013
4
5 CALL TO ORDER.
6
7 Chair Faust called the meeting to order at 7:30 p.m.
8
9 ROLLCALL.
10
II Commissioners present:
12 Commissioners absent:
Chair Faust; Commissioners Gray, Jenson, Roth, and Stille.
None.
13 Also present: Executive Director Mark Casey.
14
15
16 I.
17
18
19
20
21
22
23 II.
24
25
26
27
28
29
30
31
32
33 III.
34
35
36
37 IV.
38
39
40
41 V.
42
43
44
45 VI.
46
47
48
49
API)ROV AL (W .JULY 9, 2013, H.R.A. AGENDA.
Motion by Commissioner Gray, seconded by Commissioner Jenson, to approve the July 9, 2013,
Housing and Redevelopment Authority Agenda as presented.
Motion carried unanimously.
CONSENT AGENDA.
Motion by Commissioner Stille, seconded by Commissioner Jenson, to approve the Consent
Agenda, which consisted of:
A. l-I.R.A. MeeHngMinutes oCJune.ll,)013; and
B. Claims.
Motion carried unanimously.
I)UBLlC HEARINGS.
None.
GENERAL POLICY BUSINESS OF THE H.R.A.
None.
STAFF REPORTS.
None.
H.R.A. COMMISSIONER COMMENTS.
None.
1
2 Housing and Redevelopment Authority Meeting Minutes
July 9, 2013
Page 2
1 VII. INFORMATION AND ANNOUNCEMENTS.
2
3 Executive Director Casey announced that Golden State recently opened at 2526 Highway 88
4 offering internet automotive sales and welcomed them to the community.
5
6 VIII. AD.JOURNMENT.
7
8 Chair Faust adjourned the meeting at 7:32 p.m.
9
10 Respectfully submitted,
11 Barbara Hughes
12 TimeSaver Off Site Secretarial, Inc.
City of St Anthony Village
______ ~ _____ . _______ . ___ .lillA_. ____ ~_~ _________ . _____ ~_. ___ _
CITY OF ST ANTHONY CHECK REGISTER
Check Issue Dates: 8/7/2013 -8/7/2013
Page:
Aug 07,2013 07:58AM
Vendor Number Payee Check Number Check Issue Date Amount
10432 DORSEY & WHITNEY
10461 EHLERS & ASSOCIATES, INC_
Grand Totals:
21116
21117
08107/2013
08/07/2013
923_50
12,272_50
13,196_00
4
THIS PAGf.: U]=T INTENTIONALLY BLANI<