HomeMy WebLinkAboutCC PACKET 08272013CITY OF ST. ANTHONY VILLAGE
CITY COUNCIL MEETING AGENDA
August 27, 2013
7:00 p.m.
Call to Order.
Pledge of Allegiance.
Roll Call.
Consideration. Discussion, and Possible Action on All of the followingitarns•
I. Approval of the August 27, 2013, City Council Meeting Agenda. (action requested.)
II. Proclamations and Recognitions. (None.)
III. Consent Agenda.
These items are considered routine and will be enacted by one motion. There u411 ba no separale disemssion of thele diems unless a Comneilmemher or C 67'en so
request,r, in which the item will be removed from the Consent.Agenda andplaced elsewhere on the agenda.
A. Approval of August 13, 2013, Council Meeting Minutes, (pp. 1-4)
B. Licenses and Permits. (pp. 5-6)
C. Claims. (pp. 7-8)
IV. Public Hearing. (None.)
V. Reports from Commission and Staff. (None.)
VI. General Business of Council.
A. Chamber of Commerce Fall Event and Closing of 3901 Avenue. Tony Fragnito is presenting. (motion only)
(pp. 9-12)
B. St. Anthony -New Brighton School District #282 Update. Bob Laney, ISD #282 Superintendent and
Wendy Webster, Community Services Director are presenting. (pp. 13-34)
C. 2014 Preliminary Budget Presentation. Shelly Rueckert, Finance Director is presenting. (pp. 35-52)
VII. Reports from City Manager and Council members.
VIII. Community Forum.
Inditidualr may addiecr the Gly Council about any item not included on lie regular agenda. Speakers are trquested to conte to the podium, sign their name and address on the
firm al the podium, state lbeirname andaddresr for the Clerks record, and limit their remarks to fee minutes. Generally, the City Council will not lake affidal action on items
&.rcrrssed at Ibis lime, but may typically refer lie matter to stay%/or a fulute report or direct the mailer to be scheduled on an upcoming aagenda.
IX. Information and Announcements.
X. Adjournment.
Our Mission is to be a progressive and livable community, a walkable village, which is sustainable, safe and secure.
I
1 CITY OF ST. ANTHONY
2 CITY COUNCIL REGULAR MEETING MINUTES
3 AUGUST 13, 2013
4
5 CALL TO ORDER.
6
7 Mayor Faust called the meeting to order at 7:00 p.m.
8
9 PLEDGE OF ALLEGIANCE.
10
11 Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
12
13 ROLL CALL.
14
15 Present: Mayor Faust; Councilmembers Gray, Jenson, Roth and Stille.
16 Absent: None.
17 Also Present: City Manager Mark Casey and Liquor Operations Manager Mike Larson.
18 Guest: Janelle Bergen (WSB & Associates).
19
20 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL, Oh' THE FOLLOWING
21 ITEMS.
22
23 I. APPROVAL OF AUGUST 13, 2013, CITY COUNCIL MF,ETING AGENDA.
24
25 Motion by Councilmember Gray, seconded by Councilmember Jenson, to approve the City
26 Council Meeting Agenda of August 13, 2013,
27
28 Motion carn•ied unanimously.
29
30 I1. PROCLAMATIONS AND RECOGNITIONS - NONE.
31
32 11I. CONSENT AGENDA.
33
34 A. Consider July 23, 2013, Council meeting minutes;
35 B. Consider licenses anderp nuts;
36 C. Consider payment of claims; and
37 D. Resolution 13-060; a Resolution Approving a Lease Agreement with Hennep County
38 for Election Etiq �ipment.
39
40 Motion by Councilmember Stille, seconded by Councilmember Jenson, to approve the Consent
41 Agenda items.
42
43 Councilmember Jenson asked if the lease agreement for voting equipment represented a renewal
44 of the current equipment.
45
46 City Manager Casey replied that the lease agreement is for new equipment and the cost to the
47 City has not changed.
48
49 Motion carried unanimously.
50 IV. PUBLIC HEARING - NONE.
City Council Regular Meeting Minutes
August 13, 2013
Page 2
V. REPORTS FROM COMMISSION AND STAFF - NONE.
VI. GENERAL BUSINESS Oh' COUNCIL.
A. Operational Research Assistance (OPERA) Program Recap. Janelle Borgen, WSB &
Associates, presenting.
9 Ms. Borgen provided background information regarding the mid -block crossing at Silver Lake
10 Road and 34`x' Avenue and advised the project received a $10,000 OPERA grant to study the
11 effectiveness of in -pavement LED and the City worked with students from the Capstone project
12 to raise awareness about pedestrian safety. She stated that final design work was completed in
13 spring 2012 including pre -installation data collection that counted cars as well as how many
14 pedestrians used the mid -block crossing. She indicated the project was installed in September
15 2012 and post -installation data was collected this spring and the OPERA final report submitted
16 in June. She advised that drivers were not complying with the standard signage at this location
17 requiring drivers to stop for pedestrians within the crosswalk with the majority of pedestrians in
18 this area being children going to and from school with a peak hour average pedestrian count of
19 75, adding that 49% of vehicles were observed to stop for pedestrians when both traffic and
20 pedestrians were present. She stated the City has received numerous positive comments from
21 residents about the new signal and driver compliance has increased by 12%; in addition,
22 jaywalkers and conflicts have decreased. She indicated there has been no maintenance since
23 installation and no issues with snow removal. She presented a short video of the crosswalk and
24 advised that WSB has a partner with a $10,000 donation that it would like to give to the City and
25 consideration is being given to adding a similar signal at Pentagon Drive and Kenzie Terrace.
26 She added they are also working with Hennepin County on funding for this location and if the
27 County is willing to partner with the City on this project, construction should begin next spring.
28
29 Mayor Faust stated that while the new signal has not resulted in 100% compliance, it has likely
30 reduced the number of jaywalkers. He added there seems to be more non-compliance from
31 drivers traveling south on Silver Lake Road and was not sure if there was a sight line issue or if
32 some adjustment is needed to the signal. He thanked Ms. Borgen for the update.
33
34 B. St. Anthony Liquor Operations Mid -Year Report. Mike Larson, Liquor Operations
35 Manager, presenting.
36
37 Liquor Operations Manager Larson presented the mid -year report on liquor operations and
38 presented a five-year profit history showing 2012 profit of $529,273 as well as a ten-year profit
39 history, noting that from 2003 to 2012 net profits increased by 186% and sales have increased
40 over 70% since 2003. He then presented a summary of sales through .Tune 2013 showing a
41 decrease of $228,500 and a net profit decrease of $30,428 and presented a comparison of
42 January -June 2012 versus January -June 2013. He discussed several possible factors for the sales
43 decrease, including the weather and increased competition from brewpubs and a new off -sale
44 liquor store near the Quarry. He presented sales and net income projections for 2013 and pointed
45 out the 2012 figures were removed from the projections because 2012 represented an anomaly
46 and explained that even by removing 2012, average sales from January -June of 2009-2011 were
47 $3,142,000 and 2013 average sales from January to June were $3,266,000, with projected sales
City Council Regular Meeting Minutes
August 13, 2013
Page 3
1 for July -December estimated at $3,670,000. He advised that average net income from January -
2 June in 2009-2011 was $184,580 and 2013 net income for the same time period is $216,286. He
3 stated that projected net income for July -December is $277,791 for a total projected net income
4 for 2013 of $494,077. He discussed 2013 accomplishments including beverage alcohol server
5 training and store security training and the liquor stores passed the alcohol compliance check.
6 He stated that Liquor Operations was recently awarded the Lillie Suburban Newspapers Reader's
7 Choice Awards for best wine and best beer selection. He discussed the increased social media
8 footprint including Facebook, Twitter, 4 Square, and Yelp. He announced the Silver Lake
9 Village event on September 14, 2013, and the annual beer event in October and wine event in
10 November. He also reminded residents about an event on Saturday, August 17°i, from 1:00-4:00
11 p.m. at the Marketplace store with five breweries on hand for a small tasting.
12
13 Councilmember Roth indicated that new software was installed approximately one year ago to
14 help with sales and the City also updated its financial software. He asked if Liquor Operations
15 has seen any benefits with this new software, e.g., providing more accurate analysis of data.
16
17 Liquor Operations Manager Larson advised that final installation of the software will be
18 completed tomorrow and agreed to provide an update once the software is tested.
19
20 Mayor Faust expressed the City Council's thanks to Liquor Operations Manager Larson for the
21 update and to all the Liquor Operations staff for their efforts.
22
23 C. Resolution 13-061; a Resolution Approving a Shared Services Agreement with the City
24 of Birchwood Village for City Clerk and Treasurer Services. Mark Casey, Citv Manager,
25 presenting.
26
27 City Manager Casey presented a proposed shared services agreement between the City of St.
28 Anthony and City of Birchwood Village for city clerk and treasurer responsibilities. He
29 explained the City currently provides utility billing services and there is now an opportunity to
30 provide finance and city clerk duties for an interim period of 90 days during which time the City
31 will provide an assessment, including a review of needed services and recommending a long
32 term organizational structure for Birchwood Village. He indicated that staff would come back to
33 the City Council with a recommendation following the interim period, including whether the
34 City should continue to provide City Clerk and Treasurer services to Birchwood Village.
35
36 Councilmember Jenson asked if existing staff will be used during the interim period and whether
37 additional staff would be required if the agreement is extended.
38
39 City Manager Casey replied that existing staff will provide services to Birchwood Village during
40 the interim period. He stated that staff will discuss any additional staffing requirements with the
41 City Council if the agreement is extended.
42
43 Mayor Faust stated this is intended as a 90 -day pilot project and the City will be reimbursed for
44 all staff time and mileage, including hourly wages and benefits, at no cost to residents.
45 Motion by Councilmember Roth, seconded by Councilmember Jenson, to approve Resolution
46 13-061; a Resolution Approving a Shared Services Agreement between the City of St. Anthony
47 Village and the City of Birchwood Village for City Clerk and Treasurer Responsibilities.
3
City Council Regular Meeting Minutes
August 13, 2013
Page 4
Motion carried unanimously.
3 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
4
5 City Manager Casey reported on his participation in the Kiwanis food stand and the Kiwanis
6 pancake breakfast during Villagefest. Ile stated he also attended Night to Unite on August 6"i.
7
8 Councilmember Gray reported that he participated in Villagefest and in the Night to Unite event.
9 IIe reported on his attendance at the City Council work session on August 5"i.
10
11 Councilmember Jenson reported on his attendance at the August 5°i City Council work session
12 and Night to Unite on August 6°i. He stated he also participated in the Villagefest parade.
13
14 Councilmember Roth reported on his attendance at the City Council work session on August 5°i
15 and Night to Unite on August 6"i. He stated he also participated in Villagefest activities.
16
17 Councilmember Stille reported on his attendance at a League seminar on July 25°i regarding new
18 legislation related to garbage hauling that will allow haulers to capture some efficiencies and still
19 retain their market share. He also reported on his attendance at the City Council work session on
20 August 5"' and Night to Unite on August 6"i.
21
22 Mayor Faust reported on his attendance at the August 2°d Villagefest parade with entire City
23 Council. He extended the City Council's thanks to City staff for their volunteerism with Kiwanis
24 and the Chamber of Commerce and for all their work to make Villagefest a success. He also
25 thanked the Villagefest committee and Chair Julianne Hunter for their extraordinary work on
26 Villagefest. He also reported on his attendance at Night to Unite on August 6"i. He also reported
27 on his attendance at the August 12°i Regional Council of Mayors meeting that included a
28 presentation regarding Mn/DOT's Minnesota GO program. IIe indicated a three minute video is
29 available and suggested putting the video on the website. He stated that Jeff Hamiel, Executive
30 Director of the Metropolitan Airports Commission, also spoke at the meeting.
31
32 VIII. COMMUNITY FORUM.
33
34 Mayor Faust invited residents to come forward at this time and address the Council on items that
35 are not on the regular agenda. Hearing none, Mayor Faust moved forward with the agenda.
36
37 IX. INFORMATION AND ANNOUNCEMENTS - NONE.
38
39 X. ADJOURNMENT.
40
41 Mayor Faust adjourned the meeting at 7:50 p.m.
42
43 Respectfully submitted,
44 Barbara Hughes (TimeSaver Off Site Secretarial, Inc.)
45
46 ATTEST: Mayor
47 City Clerk
Saint Anthony Village
DATE: August 27, 2013 Approved:
TO: Mayor and Councilmembers
FROM: License Clerk
ITEM: License and Permits for Approval:
General Contractors License:
CMBR, Hugo, MN
Heating & Air Conditioning License:
home Energy Center, Plymouth, MN
Ideal Refrigeration, St Louis Park, MN
Rental License:
Applicant: Misty Lancy
Location: 2520 29th Ave
Applicant: Chris Dennis
Location: 2608 — 2610 37th Ave
Applicant: Nikki Mason
Location: 2700 — 2702 37th Ave
Applicant: Phillip Rose
Location: 2550 38°i Ave 4316
Applicant: John Good
Location: 3304— 3306 39°i Ave
Applicant: Michael Poneelet
Location: 3700 Chandler Dr
Applicant: Lara Merrill
Location: 3912 Macalaster Dr
Applicant: Donald Doeksen
Location: 3226 -- 3228 Roosevelt St
Applicant: Walter Sentyrz
Location: 2508 St Anthony Blvd
-1-1-I IS PAGE:. LITI- IN -1-1-N-11ONALLY 1-31 ANK
City of St Anthony Village
Vendor Number
CITY OF ST ANTHONY CHECK REGISTER
Check Issue Dates: 8/13/2013 - 8/28/2013
Page: 1
Aug 21, 2013 09:48AM
Payee Check Number Check Issue Date Amount
11881
ROBINSON, TODD
21118
08/13/2013
38.99
10176
BLUE CROSS BLUE SHIELD
21119
08/16/2013
50,884.00
10710
ICMA RETIREMENT TRUST
21120
08/16/2013
2,134.36
11813
NCPERS GROUP LIFE INSURANCE
21121
08/16/2013
112.00
11799
THE HARTFORD
21122
08/16/2013
1,080.43
11554
THE HARTFORD -PRIORITY ACCOUNTS
21123
08/16/2013
609.85
11638
UNITED HEALTHCARE INSURANCE CO
21124
08/16/2013
1,044.04
10054
ALLIANCE MECHANICAL
21125
08/28/2013
825.00
10056
ALLIED MEDICAL PRODUCTS
21126
08/28/2013
283.00
10073
AMERICAN PUBLIC WORKS ASSN
21127
08/28/2013
211.25
11882
ANDERSON, BRITTNEY
21128
08/28/2013
44.47
10116
ASPEN WASTE SYSTEMS INC
21129
08/28/2013
112.68
10159
BEISSWENGER'S
21130
08/28/2013
7.48
1013
BELLBOY CORPORATION
21131
08/28/2013
12,419.56
1035
BERNICK'S WINE
21132
08/28/2013
1,207.00
11883
BIG RIVER GROUP LLC
21133
08/28/2013
1,525.00
8544
BOURGET IMPORTS
21134
08/28/2013
3,458.98
10187
BOYER TRUCKS, INC.
21135
08/28/2013
118.54
10188
BRAKE & EQUIPMENT WAREHOUSE
21136
08/28/2013
52.01
10206
BROCK WHITE COMPANY LI -C
21137
08/28/2013
62.79
1017
CAPITOL BEVERAGE SALES
21138
08/28/2013
18,676.77
10251
COW COMPUTER CENTER, INC.
21139
08/28/2013
88.30
10252
CENTERPOINT ENERGY
21140
08/28/2013
1,191.58
10263
CENTURYLINK
21141
08/28/2013
732.91
10299
CITY OF ST. PAUL.
21142
08/28/2013
216.93
10306
CITY WIDE WINDOW SERVICE INC
21143
08/28/2013
85.66
1021
COCA COLA REFRESHMENTS USA, INC.
21144
08/28/2013
794.08
1042
CRYSTAL SPRINGS ICE
21145
08/28/2013
750.60
10473
EMERGENCY APPARATUS
21146
08/28/2013
1,020.21
10526
FLEETPRIDE
21147
08/28/2013
5.54
1097
FORESfEDGE WINERY
21148
08/28/2013
412.20
10548
FSH COMMUNICATIONS
21149
08/28/2013
64.13
10550
G & K SERVICES INC
21150
08/28/2013
1,534.68
1110
GENERAL INDUSTRIAL SUPPLY CO
21151
08/28/2013
30.05
10585
GRAINGER
21152
08/28/2013
13.33
1032
GRAPE BEGINNINGS, INC.
21153
08/28/2013
629.25
10607
HACH COMPANY
21154
08/28/2013
54.40
10612
HAMLINE AUTO BODY
21155
08/28/2013
1,475.60
10624
HAWKINS, INC
21156
08/28/2013
5,488.06
10642
HENN CNTY INFO TECH DEPT
21157
08/28/2013
4,075.37
10668
HENRICKSEN PSG
21158
08/28/2013
5,336.31
11843
HILLCREST ANIMAL HOSPITAL
21159
08/28/2013
104.52
1019
HOHENSTEIN'S, INC
21160
08/28/2013
6,267.27
10684
HOME DEPOT CREDIT SERVICES
21161
08/28/2013
156.70
1027
INDEED BREWING COMPANY
21162
08/28/2013
630.00
10733
INSTRUMENTAL RESEARCH, INC.
21163
08/28/2013
85.50
1016
JJ TAYLOR DISTRIBUTING
21164
08/28/2013
50,012.16
1004
JOHNSON BROTHERS LIQUOR CO.
21165
08/28/2013
41,505.46
10801
KUECHLE UNDERGROUND
21166
08/28/2013
300,146.91
10806
L.T.G. POWER EQUIPMENT
21167
08/28/2013
2,978.17
10816
LANGUAGE LINE SERVICES
21168
08/28/2013
2.55
10851
LILLIE SUBURBAN NEWSPAPER
21169
08/28/2013
10.50
10857
LMCIT % BERKLEY ADMINISTRATORS
21170
08/28/2013
932.27
8
City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 2
Check Issue Dates: 8/13/2013 - 8/28/2013 Aug 21, 2013 09:48AM
Vendor Number Payee Check Number Check Issue Date Amount
1022
M. AMUNDSON LLP
21171
08/28/2013
2,663.14
10874
MACQUEEN EQUIPMENT CO
21172
08/28/2013
114.08
10879
MAILFINANCE
21173
08/28/2013
144.28
10893
MARSHALL CONCRETE PROD
21174
08/28/2013
158.58
10973
MINNESOTA CHIEF OF POLICE ASSN
21175
08/28/2013
64.02
11025
MINNESOTA CONWAY FIRE & SAFETY
21176
08/28/2013
612.99
10956
MINNESOTA CONWAY FIRE & SAFETY
21177
08/28/2013
67.24
10989
MINNESOTA HIGHWAY SAFETY AND
21178
08/28/2013
792.00
10994
MINNESOTA OCCUPATIONAL HEALTH
21179
08/28/2013
118.00
11019
MISTER CAR WASH
21180
08/28/2013
102.94
11085
MURPHY'S SERVICE CENTER
21181
08/28/2013
7.81
11089
NAPA AUTO PARTS
21182
08/28/2013
23.52
1051
NEW FRANCE WINE COMPANY
21183
08/28/2013
97.50
11131
NORTH SUBURBAN ACCESS CORPORATION,
21184
08/28/2013
109.66
11137
NORTHEASTER NEWSPAPER
21185
08/28/2013
949.00
11198
PAUL D. BAERTSCHI, P.A.
21186
08/28/2013
155.00
1012
PAUSTIS & SONS
21187
08/28/2013
1,747.25
1001
PHILLIPS WINE & SPIRITS
21188
08/28/2013
15,818.00
11215
PIONEER RIM AND WHEEL CO.
21189
08/28/2013
10.27
11227
PLUNKETT'S
21190
08/28/2013
75.31
11880
POSTMASTER (ELECTIONS)
21191
08/28/2013
200.00
11241
POSTMASTER - MPLS BMEU
21192
08/28/2013
1,500.00
11318
RECHECK
21193
08/28/2013
45.00
1020
ROOTSTOCK WINE COMPANY
21194
08/28/2013
199.00
11348
ROSS VALVE MANUFACTURING CO.
21195
08/28/2013
1,012.16
1024
SOUTHERN WINE & SPIRITS - LAKES DIVISION
21196
08/28/2013
7,495.87
11457
ST ANTHONY VILLAGE CENTER, LLC
21197
08/28/2013
1,826.45
11537
TASC - CLIENT INVOICES
21198
08/28/2013
100.00
11552
TESSMAN SEED INC.
21199
08/28/2013
265.51
11586
TRACY PRINTING
21200
08/28/2013
524.76
11617
TWIN TOWN IRRIGATION
21201
08/28/2013
161.50
11626
U.S. BANK (PURCHASING CARD)
21202
08/28/2013
582.16
11634
UNIFORMS UNLIMITED
21203
08/28/2013
191.43
11674
VERIZON WIRELESS
21204
08/28/2013
204.43
1025
VINOCOPIA
21205
08/28/2013
840.50
11694
W.D. LARSON COMPANIES LTD, INC
21206
08/28/2013
60.18
11699
WAL-MART BUSINESS CENTER
21207
08/28/2013
19.93
11884
WEHR, JIM
21208
08/28/2013
1,300.00
1034
WINE COMPANY/THE
21209
08/28/2013
756.40
1023
WINE MERCHANTS INC
21210
08/28/2013
807.18
1011
WIRTZ BEVERAGE - (GRIGGS)
21211
08/28/2013
8,253.35
1009
WIRTZ BEVERAGE MINNESOTA
21212
08/28/2013
35,249.20
11740
XCEL ENERGY
21213
08/28/2013
22,337.20
11747
YOCUM OIL COMPANY, INC.
21214
08/28/2013
18,331.47
Grand Totals: 647,833.67
. aln thin
lila t�%
RC-QLtEST FOR. COLA NCIL- CONSMERATION
Report Date: August 27, 2013
Meeting Date: August 27, 2013
ITEM DESCRIPTION:
Chamber of Commerce Fall Event and Closing of 39th Avenue. Tony Fragnito is
presenting. (motion only)
REVIEW:
The St. Anthony Village Area Chamber of Commerce and
Silver Lake Village (Inland) are requesting the temporary
closure of 39th Avenue between Chipotle and Northwest Eye
Clinic for a special event (Touch -a -Truck) on September 14,
2013 from 11:00 a.m. to 4:00 p.m. Public Works will be
supplying the appropriate barricades.
Tony Fragnito, representing the Chamber will be in
attendance at tonight's meeting to answer any questions or
address concerns.
Attached is the proposed area of 39th Avenue to be closed
and a promotional flyer of the event.
10
THIS PAG[_ I -L I F INTENTIONALLY BIAN K
)600-2701 39th Avenue NE & 3900-3930,.Silver Lake Rd. NE
Anthony, MN 55421
L-A
r X4
Z:'
Produced for: Inlay
11-
�OCH A
&L
TR
it SEPT. 14,2013 o 11 -4F
between Chipotle and Salo Yark
SPONSORED BY
511 ve r LaLe 61a N end �
v111age
Area
Chamber of Commerce
rte,
*4
/ NorCh iblCwrlal
Nrws Northeaster �' Chandler Placet�l`++��
Acwk iL [ ring Silver Lake Clinic
St. Anthony
Coyne see many different types of Emergency Service vehicles and
Heavy Equipment
-fit= • Air Boats • Fire Trucks • Police Cars
• Plow Trucks • Ambulances • Semi Trucks
And More!
Try Out Your Skill In The Backhoe Simulator!
Food -Fun
,See the
dM
5offitter Sisters
rom 1:45-2:30 in
ie Amphitheater
Sassy The Clown
will be making
Balloon Art
Face
Painters
- Games!
Bouncy
Houses 15 1
,. i
^L �1 r � 'y rt 1 � 1 ' �.,�'. 3� rJ rr � ���� l u J *N: s„ i r-.�,�� �iC_•y r � r'� � t,�l 1 r r ��� - �I 'f�4 r �ti �u ! +� � �r�
14� �1 rW27 +, i ' F a, _!.` ! l -V_ }, � 13 y r T � � �r r � _. a , :.� J S ,�' �
.�. �_� �i?s a,l.�.���:. !:'. !s. .,r {.�iYr_ :+•I� .��...��_�,.a s �r.`��� �,R�.� ,ti•�}r��:�.�. stir= : rrri..y rt; .,F. �r, �_ _, �� ..:F.i.._.,.. .+._s;... , �:'�+.
1sWITens
— Residential Survey by Decision Resources
Provide a Referendum Update
2013-2014 Enrollment ••. -
Create and implement a comprehensiveplan
to address the school district's long-term
financial needs by March 31, 2013.
Establish and implement a comprehensive,
multi-year plan to address the school district'
technology needs related to student learning
. • achievement by June 30,
,nput from Community Members
e Referendum Advisory Committee
— f=ocused on information pertaining to the
operating levy, technology needs, and impact of
the 2013 legislative session on education funding
Focusz Senior Citizen
— Met with 15 senior citizens in July 2013
— Average number of years living in St. Anthony: 39
LO
Residential Survej
Conducted
,, Decision
Resources
01191
Survey conducted 400 randomly selected
households in the School District
Of - surveyed,
— 75% do not have school -aged children
— 54% had children who had attended St. Anthony -
New Brighton schools
Demographics of Residents Surveyed
Age of Residents
M Ages 18-24: 2%
■ Ages 25-34: 10%
■ Ages 35-44: 18°%
■ Ages 34-54: 21%
■ Ages 55-64: 20%
■ Ages 65 and older: 29%
Quality of Public Schools
2013 Saint Anthony -New Brighton School District
Good 5E
Decision Resources, Ltd.
-ant 37%
-Unsure 1%
Poor 1%
ly Fair 5%
Meeting Learning Needs
2013 Saint Anthony -New Brighton School District
All 58%
Most 28%
C) Decision Resources, Ltd.
N
Unsure 8%
'ery Few 1 %
r Some 5%
N
Specific School District Perceptions
2013 Saint Anthony -New Brighton School District
Spent Effectively/Efficiently
Good Value Investment
Tax Inc Last Resort
Good Job Involvement
Trust to do Right
Accountable for Quality
Tax Increase to Protect
0
Decision Resources, Ltd.
71
67
27
EN
20 40 60 80 100 120
Agreement M Disagreement MU
120
100
�►
MW
20
I
Job Performance Ratings
2013 Saint Anthony -New Brighton School District
School Board Teachersllnstructional Staff
Su peri ntendent/Administration
O Positive ®Negative M Unsure
Decision Resources, Ltd.
N
N
Financial Management
2013 Saint Anthony -New Brighton School District
Good
11%
Only Fair
14%
Decision Resources, Ltd.
Excellent
5%
Unsure
8%
Importance of Technology
2013 Saint Anthony -New Brighton School District
Very Imp,
42%
Absol Essential
43%
Decision Resources, Ltd.
N
Not Too/Not At All
2%
omewhat Important
13%
Ln
cv
Technology Opportunities in Schools
2013 Saint Anthony -New Brighton School District
Good 68%
Decision Resources, Ltd.
Excellent 11 %
Unsure 12%
1%
Only Fair 8%
Renewal of $2 MM Operating Levy
2013 Saint Anthony -Never Brighton School District
Support 561
Strongly Support 24%
Decision Resources, Ltd.
N
Unsure 1%
Strongly Oppose 7%
appose 12%
r -
CN
$400,000 Capital Projects Levy
2013 Saint Anthony -New Brighton School District
Suppnric=r
46r
Decision Resources, Ltd.
Opponent
21%
Strong Supporter
15%
Unsure
4%
ung Opponent
14%
Information Level
2013 Saint Anthony -New Brighton School District
Somewhat Informed
55%
CO Decision Resources, Ltd.
'ery Informed
18%
Not At All Informed
5%
Not Too Informed
21%
M
ra
Credible Source of Information
2013 Saint Anthony -New Brighton School District
SD Newsletter 41%
Local Newsy __,_ __
Decision Resources, Ltd.
le TV �0
2%
SD Employees 7%
E -Mail 2%
"Grapevine" 12'/0
SD Website 11%
Information Sources
2013 Saint Anthony -New Brighton School District
SD Newsletter
"Bulletin" Newspaper
Friends/Neighbors
SD Website
SD Employees
Backpack Flyers
0 20 40 60 80 100
JLJMajorSource MMinor Source
CD Decision Resources, Ltd.
rn
September 2012® Board Retreat
® December 2012: Technology Task Force
®
March -May 20138 Referendum Advisory
Committee
® May 2013: Legislative Session Adjourned
June 2013° Decision Resources Survey
July 2013° Senior Citizen Focus Group
® July -August 2013® Discussions focused on impact
of Legislative Session on referendums
2013-2014 School Year Enrollment
1200
1000
I
ie
M
01111
I
CN
M
Wilshire Park:
.� .
1047
691
380
j
232
180
St. Anthony
Middle School:
56%
St. Anthony
Village High
School: 43%
District: 60%
■ Resident
m Open Enrolled
a
75
VI(I
65
Resident Student Count
Average Number of Resident Students per Grade
Wilshire Park St, Anthony St. Anthony District
Middle Village High
School School
■ Average Number
of Resident
Students per
Grade
Contact
• Bob Laney, Superintendent
012-706-1000
blaney@stanthonv.kl2.mn.us
• Wendy Webster, Director of Community
Services and Communications
612-700-1170
wwebster@stanthonv.kl2.mn.us
M
35
MEMORANDUM
DATE: August 27, 2013
TO: City Council
Mark Casey, City Manager
FROM: Shelly Rueckert, Finance Director
ITEM: GENERAL FUND BUDGET/LEVY
At the April 30"i, May 7"', and August 6"' work sessions, the City Council and Staff reviewed the
2014 General Operating and Capital Equipment Budgets. Additionally, a public hearing was
held April 23`1 for public input on the budget process.
Based on discussions with the Council, Staff has prepared a proposed 2014 General Operating
Budget. This represents a $206,218 dollar or a 3.8% percent increase from 2013. The
parameters for preparing the budget included:
1) Revenues are budgeted using current trends for variable revenue sources and
conservative estimates for stable revenue sources. Expenses are budgeted at amounts
that will maintain present levels of City services.
2) Salaries adjustment at 2% COLA and Health Insurance premiums up 6.65%.
3) Road levy increase of 12.6% is comprised of 7.5% for debt service requirements for
2013 street project and 5. I % for the restructuring of prior debt.
The 2014 General Operating Levy and CIP Levy are equal to the 2013 Levy. The remaining
levies are increased by the debt service requirements.
A review of the proposed 2014 total levy is as follows:
The proposed 2014 Capital Equipment Budget totals $206,218. The CHP Fund is supported by a
combination of liquor operating profits, MSA revolving funds, water filtration interest earnings,
the trade/sale of existing equipment and CIP Levy.
Amount
Increase/(Decrease)
General Operating Levy
$3,123,343
$0
CIP Levy
$ 50,000
$0
Road Improvement Levy
$1,776,580
$199,396
Lease Revenue Bonds
$ 378,462
($ 735)
HRA Levy
$ 153,597
$ 3,012
'Fax Abatement
$ 151,025
$ 4,545
$5,633,007
$206,218
The proposed 2014 Capital Equipment Budget totals $206,218. The CHP Fund is supported by a
combination of liquor operating profits, MSA revolving funds, water filtration interest earnings,
the trade/sale of existing equipment and CIP Levy.
3 6 Page 2
The annual transfer of Liquor Operating Profits helps reduce taxes and provides funding for
capital equipment. In 2014, Liquor Operations budgeted transfer of $239,244 to the General
Fund and $108,200 to the Capital Equipment Fund. Without Liquor profits the General Fund
levy would have increased by 7.6% increase, rather than the proposed 0% increase.
To help offset the cost of operations and capital equipment, Staff will continue to seek Grants
and Donations from Federal, State and private sources.
At the September I Vi City Council meeting, Staff will again present the proposed 2014 Genera
Operating Budget and Property "fax Levy to the City Council. At that meeting a resolution needs
to be passed certifying the preliminary levy to Hennepin and Ramsey Counties by September
15°i.
The final presentation of the 2014 General Operating Budget and Property Tax Levy is
scheduled for the December 10"i, 2013, Council Meeting. At the meeting, Staff will present a
recap of the 2014 General Operating Budget and the impact of the 2014 Property 'Pax Levy.
2014
Proposed Budget
August 27, 2013
2014 Budget Calendar
❖ January 11 & 12, 2013: Goal Setting, Financial
Management and Planning.
❖ April 23, 2013: Public Hearing/ Provide Residents with
an opportunity to have input in the Budget process.
❖ April 30, 2013: Financial Planning work session.
❖ May - Tune: Work Session with Department Heads -
Discussion on 2014 operating Budget and evaluate 5 -
Year Capital Equipment needs.
• City Manager &staff meetings to discuss/ draft 2014
Budget.
2014 Budget Parameters
• Revenues budgeted using current trends for
variable revenue sources and conservative
estimates for stable revenue sources
• Expenses budgeted at amounts that will
maintain present level of City services
• Salaries - 2% COLA, Health Insurance
premiums up - 6.65
9 City receives Local Government Aid
I 'A =% " -;V
General Fund and Levy
General Fund
Overall Levy
$3,123,343
$5,426,789
$3,123,343
$5,633,007
x 2014 Certified Local Government Aid (LGA) $442,967
EM
Eat]
$206,218
Impact of LGA on Levy
• Pre -LGA Levy - 6.9% increase
• Proposed Levy - 3.8% increase
• General Fund Levy - 0% increase
• Road Levy increase - 12.6 % increase
➢ 2013 Road Project - 7.5%
Prior road debt restructuring - 5.1 %
LGA Uses & Benefits
Providing more resources for unmet capital
needs and utility funds.
�> 37% use of LGA
• Property tax relief provided by negating the
impact of annual wage adjustments, health
insurance premium increase, police/fire
pensions, and increasing energy costs.
➢
25% use of LGA
=011--110
cn
LGA Uses & Benefits (cont.)
• Addressing the costs related to severance
obligations and areas of litigation risk.
➢ 24% use of LGA
• Property tax relief by supplementing the
anticipated decreases in general fund
revenues and police state aid.
➢ 10% use of LGA
• Slowing growth of Road Improvement Levy.
➢ 3% use of LGA
&a
2014 General Fund Revenues
Fines
2% -
Contracts
22%
Miscellaneous
4%_
Intergovernmental
Revenue 12%
Transfers
_4%
Tax Levy
Licenses and
Permits 3
52%
2014 General Fund Expenditures
Public Work
15%
D --I,- Administration
WA.
01%. MII;�
inance
5%
Police
48
2014 Proposed Levies
General Fund $3,123,343
$3,123,343
C.I.P.
$50,000
$50,000
Road Improvement
Debt
$1,577,184
$19776,580
Lease Revenue Bonds
$379,197
$378,462
HRA Levy
$150,585
$153,597
Tax Abatement
$146,480
$ 151,025
Total $59426,789
$5,633,007
Total Dollar Change
-
$2069218
Total Percent Change
_
3.8%
EM
What does the General Fund Levy Support?
• The following city services:
o Administration
• Police
• Fire
• Public Works
• Finance
o Parks
• 2013 average homeowner paid $810.50
Home valued at $207,000
$67.54/month for City services
EM
Issuance of Debt/ Levy Impact
• Issued 20135 Street Improvement Bond
Totaling $1,810,000
o Edward Street from 35thAvenue NE to 36th
Avenue NE; and
o 36thAvenue NE from Roosevelt Street to
Silver Lake Road
• 2013 average homeowner paid $419.12
o Home valued at $207,000
o $34.93/month for road improvements
�'- =1%, "
Grants/Donations - Partnerships
• Since 1999 to date:
o City has received $15,813,897
Grants
• Donations from local businesses/ residents
$1,898 per resident (Based on population of 8,333)
• Partnerships:
St. AnthonyA New Brighton
INDEPENDENT SCHOOL DISTRICT 282
do -
City of Falcon Heights ►
Rctctl a. Pict R W
MISSISSIPPI
YWATERSHED
EM
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VM
cif
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City of Birchwood Village
Summary of 2014 Budget
• General operating budget totals $3,123,343
• Salaries, health insurance, and other operating
cost increases offset by use of LGA
• Proposed 2014 capital equipment budget totals
$299,100
o Created CIP Levy to support future capital needs
associated with City Equipment and facilities
• Liquor operations transfers totals $347,444
o $239,244 provides funding of general fund
o $108,200 provides funding of capital equipment
budget
• Increase in all levies totals $206,218 or 3.8%
Next Steps
• August 27, 2013 (tonight's meeting): Presentation
of the proposed 2014 operating budget &
property tax levy to the City Council
• September 10, 2013: Resolution
• Resolution setting the proposed 2014 operating
budget and property tax levy
• Announce the date and time at which the final
budget and tax levy will be discussed
• December 10, 2013: Presentation of 2014
operating budget and levy with public input
Adoption of 2014 operating budget and property tax
levy 6*n"
QUESTIONS?
Call Finance Director: Shelly Rueckert (612) 782-3316
2014
Swearing in of Newly I3lected Officials
January l4
Regales
FUTURE COUNCIL D• ITEMS
City Council
in Resolutions
8/28/2013
Date
Type
Items/Issues
Staff Present
August 28
Worksession
City Council
January 16 & 17
Special
Goal Setting Retreat
City Manager
Preliminary approval of the 2014 Levy
Deportment Heads
Pence Ordinance
City Council
September 10
Regular
Metropolitan Council Update
City Manager
Accept feasibility report/order plans & specifications for 2014 Street Project
Finance Director
Accepting Bids for the Silver Lake Storm water Freannent System
City Hngineer
February 11
Regular
Kiwanis Peanut Day Proclamation
City Council
September 24
Regula
Approval of Election Judges for the 2013 Municipal General Election
City Council
Pafi icia Nauman, Metro Cities Executive Director
City Manager
September 30
Worksession
Public Hearing - Ordering Lnprovenents
City Council
February 25
Regular
Adopting & Confining Assessments for Street Improvement
City Manager
Planning Conmuission Items from September
City Manager
2013 Goals Update
October8
Reular
Certification of Outstanding Utilities - Consent
City Council
b
Fire Department Fire Prevention Week Presentation
City Manager
Ordinance - Accessory Structure
Fire Chief
Ordinance - Solar
October 22
Regular
Hennepin County District Update - Commissioner Mary Higgins
City Council
City Manager
City Council
October 29
Special
Joint Meeting with School Boad
City Manager
SAN 13 School Board
School Superintendent
Planning Commission Items from October --��
November 12
Regular
Canvass of Municipal General Election Results
City Council
Ramsey County District 2 Update -Commissioner Mary Jo McGuire
City Manager
Approval of the 2014 Fee Schedule
City Council
November 26
Regular
Approval Plans & Specifications & Order Advertisement for Bids for the 2014 Street
City Manager
P]
City Engineer
Fire Prevention Poster Contest Winners
Fire Chief
Planning Commission Items fiom November
Adopt 2014 City Council Meetings Calendar
City Council
December 10
Regular
Appoint Parks & Planning Commission Members
City Manager
Approval 2014 Final Levy
Finance Director
Accepting Donations & Grants
Community Services Update
2014
Swearing in of Newly I3lected Officials
January l4
Regales
Planning
Planning Commission Items from December
City Council
in Resolutions
City Manager
Planning Commission 2014 Workplan
City Council
January 16 & 17
Special
Goal Setting Retreat
City Manager
Deportment Heads
2014 Street Proiisa
January 28
Regula
Resolution Calling for Hearing on Improvements
City Council
City Manager
Resolution for Hearing on Assessments
Calling for Preparation of Assessments
City Engineer
February 11
Regular
City Council
City Manager
2014 Street Project
Public Hearing - Ordering Lnprovenents
February 25
Regular
Adopting & Confining Assessments for Street Improvement
City Council
Award bid to contractor
City Manager
Call for Sale of GO Bonds