2012.04.25 CC Minutes - Joint RCWD Meeting

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MINUTES FOR THE HUGO CITY COUNCIL JOINT MEETING WITH THE RICE CREEK WATERSHED DISTRICT (RCWD) WEDNESDAY, APRIL 25, 2012 PRESENT FROM COUNCIL: Chuck Haas, Phil Klein, Becky Petryk, Tom Weidt, Mayor Fran Miron PRESENT FROM STAFF: City Administrator Bryan Bear, City Clerk Michele Lindau ALSO PRESENT: RCWD Administrator Phil Belfiori, WSB Water Resource Engineer Pete Willenbring; City Engineer Jay Kennedy; RCWD Consulting Engineer Engineers Mark Deutschman; RCWD Board Members Steve Wagamon, Barbara Haake, Harley Ogata, John Waller, Board President Patricia Preiner The meeting took place in the City of Shoreview Council Chambers. C.I.P- Water Resource Engineer Pete Willenbring provided a brief explanation on 19 projects that are included in the Cities Stormwater CIP and spoke about the sequencing requirement as part of the RCWD rules, which prevents a larger regional project. Waller stated those projects were best managed by the watershed district. Ogata spoke about the five sub -watershed districts. Willenbring said there needed to be a better definition of "regional" and requested the rules be amended to relax the sequencing requirement. Oneka Ridge Golf Course — Rice Creek Watershed District Administrator Phil Belfiori explained the water reuse project for Oneka Ridge Golf Course to be done with grant money from the Legacy Fund. The golf course was reviewing the agreements, which need to be submitted to the state in a timely manner. Waller talked about phosphorous and stated they needed to quit using it on the golf course. Ogata indicated that it was not likely Oneka Ridge would have received the grant had they not addressed the phosphorous. The use of phosphorous on the golf course will be included in discussions with them. Bald Eagle Lake Outlet - Watershed Resource Engineer Pete Willenbring explained the deterioration of the outlet under 129th Street at the north end of Bald Eagle Lake and asked for financial assistance to replace it. RCWD Administrator Phil Belfiori stated it was not included in the 5-10 year CIP, and Pete asked that the Board consider updating the CIP to include the project within the next few years. The Board suggested water quality be a component of the project and agreed to bring it back to the board table for discussion. JD2 - City Engineer Jay Kennedy talked about the agreement between the City and RCWD for annual ditch maintenance of JD2 where RCWD agrees to reimburse the City up to $40,000 per year of these costs. Jay explained the agreement limits flexibility on how to get the projects done since most were weather permitting, and he requested an amendment to the agreement to allow annual projects to be expanded to include the following years work if weather conditions were favorable. The Board agreed to bring it back to the board table for discussion.