HomeMy WebLinkAbout2012.08.23 CC Minutes - Mid-Year Budget WorkshopMINUTES
CITY OF HUGO
CITY COUNCIL MID -YEAR BUDGET REVIEW WORKSHOP
THURSDAY, AUGUST 23, 2012
7:00 PM
Mayor Miron called the meeting to order at 7:15 pm
Present: Klein, Petryk, Weidt, Miron, Haas (arrived at 7:18 pm)
Absent: None
Also Present: City Administrator Bryan Bear, Finance Director Ron Otkin, Public Works
Director Scott Anderson, Fire Chief Kevin Colvard, Planning Commission Chair Rick
Gwynn, City Engineer Jay Kennedy, Assistant City Engineer Diane Hankee, Accounting
Clerk Anna Wobse
Presentation of Budget
Finance Director Ron Otkin presented a PowerPoint slideshow to the Council to review
the 2012 mid -year budget and to set the stage for the 2013 budget. He stated that he
projects revenues to exceed expenses in 2012, and that the surplus will be carried over to
2013 to help meet the City's equipment replacement needs. Ron stated that his goal in
assembling the budget is to maintain the same urban tax rate and avoid the need for
interfund transfers to balance the budget. He presented to the Council a proposed City
budget with a flat tax rate. Ron also discussed with the Council the different components
of the proposed tax levy.
Ron explained that a preliminary maximum tax levy needs to be adopted at the
September 4, 2012 Council meeting. He announced that the final budget and tax levy
will be adopted at the December 3, 2012 regular City Council meeting (7:00 pm at City
Hall). The public will be allowed to speak at this meeting before the final budget and tax
levy is adopted.
Council was pleased with the financial picture of the City and the proposed targets for the
2013 City budget. Staff was directed to prepare the 2013 City budget at, or below, the
same urban tax rate as in 2012. Finance Director Ron Otkin will prepare a maximum tax
levy resolution for consideration at the September 4, 2012 City Council meeting.
Presentation of Street CIP
City Engineer Jay Kennedy presented to the Council an updated Roadway Maintenance
Capital Improvement Plan (CIP). This CIP will provide guidance for maintaining paved
roadways within the City of Hugo. He reviewed with the Council the overall condition
index (OCI) that is used to rate each paved road within the City. Jay shared with the
Council the prioritized projects and summarized future projects so that the Council would
have an understanding of the ongoing maintenance needs.
Council discussed which projects they felt would be most beneficial to the City and asked
that traffic counts be included in the prioritization. They stressed the importance of
holding neighborhood meetings to gain resident feedback and to let the residents know
that these projects are being discussed. Council was concerned with the funding options
available to complete these projects and directed staff to look into funding options.
Weidt made motion, Klein seconded, to adjourn at 9:26 pm
All Ayes. Motion carried.
Respectfully Submitted,
Anna Wobse
Accounting Clerk