2012.08.23 CC Minutes - Mid-Year Budget Workshop

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MINUTES CITY OF HUGO CITY COUNCIL MID -YEAR BUDGET REVIEW WORKSHOP THURSDAY, AUGUST 23, 2012 7:00 PM Mayor Miron called the meeting to order at 7:15 pm Present: Klein, Petryk, Weidt, Miron, Haas (arrived at 7:18 pm) Absent: None Also Present: City Administrator Bryan Bear, Finance Director Ron Otkin, Public Works Director Scott Anderson, Fire Chief Kevin Colvard, Planning Commission Chair Rick Gwynn, City Engineer Jay Kennedy, Assistant City Engineer Diane Hankee, Accounting Clerk Anna Wobse Presentation of Budget Finance Director Ron Otkin presented a PowerPoint slideshow to the Council to review the 2012 mid -year budget and to set the stage for the 2013 budget. He stated that he projects revenues to exceed expenses in 2012, and that the surplus will be carried over to 2013 to help meet the City's equipment replacement needs. Ron stated that his goal in assembling the budget is to maintain the same urban tax rate and avoid the need for interfund transfers to balance the budget. He presented to the Council a proposed City budget with a flat tax rate. Ron also discussed with the Council the different components of the proposed tax levy. Ron explained that a preliminary maximum tax levy needs to be adopted at the September 4, 2012 Council meeting. He announced that the final budget and tax levy will be adopted at the December 3, 2012 regular City Council meeting (7:00 pm at City Hall). The public will be allowed to speak at this meeting before the final budget and tax levy is adopted. Council was pleased with the financial picture of the City and the proposed targets for the 2013 City budget. Staff was directed to prepare the 2013 City budget at, or below, the same urban tax rate as in 2012. Finance Director Ron Otkin will prepare a maximum tax levy resolution for consideration at the September 4, 2012 City Council meeting. Presentation of Street CIP City Engineer Jay Kennedy presented to the Council an updated Roadway Maintenance Capital Improvement Plan (CIP). This CIP will provide guidance for maintaining paved roadways within the City of Hugo. He reviewed with the Council the overall condition index (OCI) that is used to rate each paved road within the City. Jay shared with the Council the prioritized projects and summarized future projects so that the Council would have an understanding of the ongoing maintenance needs.