2008.01.07 CC Minutes - Laserfiche WebLink

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City Council Meeting of January 7, 2008 Page 8 of 10 APPROVE AUTHORIZATION TO STAFF TO ADVERTISE FOR COMMUNITY DEVELOPMENT ASSISTANT This item was removed from the Consent Agenda at the request of resident Jess Roush. At its December 17, 2007 meeting, the Hugo City Council said goodbye to long-time City Clerk Mary Ann Creager who retired after 31 years and appointed Community Development Assistant/Deputy Clerk Michele Lindau as the new City Clerk effective January 1, 2008. As Council is aware, the Community Development Assistant position was created in 2000 when the City hired its first ever Community Development Director John Rask. Michele's duty as the Community Development Assistant involves working directly with the Community Development Director in the preparation of all Planning Commission Agendas, serving as the Planning Commission Secretary, preparation of all development plats and files as well as all her other duties as the City's Deputy Clerk which involves elections and licensing. Staff has revised both the City Clerk job description as well as the Community Development Assistant job description to reflect those skills that Michele will bring to the City Clerk's office. Jess Roush, 4476126 th Street, stated he was concerned whether the position was necessary with the decline in growth within the City. The Council discussed the current workload of the Community Development Department and agreed there is a demonstrated need for the position. Hass made motion, Granger seconded, to approve the revised job description and authorized staff to advertise for the Community Development Assistant position. All aye. Motion carried. DISCUSSION ON CITY'S STREET ASSESSMENT POLICY — CITY ENGINEER JAY KFNNFnV_ On October 23, 2007, the Hugo City Council held its budget workshop meeting and included a discussion on the City's current Street Assessment Policy, specifically as it would or could relate to upcoming projects in the City's CIP. City Engineer Jay Kennedy reported to Council that he would provide recommendations to the Council at a future date regarding potential changes to the assessment policy in advance of moving forward with the City's roadway reconstruction program. Jay provided Council with a PowerPoint presentation highlighting areas within the City Street Assessment Policy which Council should consider and provide direction to staff to make revisions to adequately address issues of fairness and equity for all property owners. Proposed changes to the policy related to project financing, gravel roadway paving, sanitary sewer and watermain replacement and rehabilitation, roadway reconstruction and rehabilitation and a recommend assessment rate that would be reviewed annually as part of the City's fee schedule. Miron made motion, Haas seconded, to prepare a revised draft document of the City's Street Assessment Policy for review by the Council it the January 22, 2008 meeting. All ayes. Motion carried.