2006.04.03 RESO 2006-0017 - Laserfiche WebLink

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Resolution 2006-17 Page 2 2. No reimbursement will be made for attendance at events sponsored by or affiliated with political parties. 3. The City may make payments in advance for airfare, lodging and registration if specifically approved by the council. Otherwise all payments will be made as reimbursements to the elected official. 4. The City will reimburse for transportation, lodging, meals, registration and incidental costs as follows: • Airfare will be reimbursed at the coach rate; • Mileage will be reimbursed at the IRS rate. If two or more council members travel together by car, only the driver will receive reimbursement. The City will reimburse for the cost of renting an automobile if necessary to conduct City business and vehicle need should be minimized and the most cost- efficient methods used; • Receipts are required for lodging, airfare and meals and should accompany an expense report form. It is not necessary to have receipts for cabs or tips. The expense report form shall be submitted to the Finance Department for payment; • The City will not reimburse for alcoholic beverages, personal telephone calls, costs associated with the attendance of a family member, rental of luxury vehicles, meal expenses included in the cost of registration or recreational expenses. 5. The elected official shall turn over to the City all materials received at said conference and the official shall fiunish a written and oral report on the results of the trip to the City Council at the next available meeting. 6. All frequent flyer miles shall accrue to the City. 7. The City Council may make future amendments to this policy as deemed appropriate. The City Council also reserves the right to approve exceptions to this policy upon a majority vote of the Council. APPROVED AND ADOPTED THIS 3RD DAY OF APRIL 2006. ran n, Mayor ATTEST: Maryreager, City Clerk 61 2