2006.04.03 CC Minutes - Laserfiche WebLink

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City Council meeting of April 3, 2006 Page 2 APPROVE APPOINTMENT OF JOYCE GRANGER TO HISTORICAL COMMISSION For the past several months, staff has been advertising for vacancies on the Hugo Historical Commission and the advertising has been successful. Long-time resident Joyce Granger has made application to the City for appointment to the Historical Commission. City staff has spoken with Joyce and she is also known by members on the Commission, who encouraged her to apply. Adoption of the Consent Agenda approved the appointment of Joyce Granger to the Hugo Historical Commission. APPROVE AUTHORIZATION TO ADVERTISE FOR ADMINISTRATIVE INTERN Included in the 2006 City Budget was an intern for the building department. Staff has projected satisfactory staffing levels for the building department in the summer and fall of 2006. As an alternative to those staffing demands, staff has determined that an intern within the administrative department is necessary to assist the city administrator and city clerk with day-to-day and project duties. Specifically, the intern would work under the direction of the city administrator and city clerk in the following areas: 1) elections - hundreds of new residents needing to register to vote and complete absentee ballots; 2) recodification of City codes — 2006 City Goals is a labor intensive project; 3) Centennial Commission activities; and 4) Historical Commission; Commission needs staff assistance to draft history of Hugo. Adoption of the consent agenda authorized staff to advertise for the administrative intern position at a rate of $10 for a six-month time period. APPROVE VARIANCE FOR FENCE AT 15675 FAIROAKS AVENUE (JONES) Todd and Heidi Jones applied for a variance to permit a six-foot high fence in a front yard on property located at 15675 Fairoaks Avenue (Waters Edge North). The property is a corner lot and has two front yards. Ordinance limits the height of a fence located in a front yard to four feet. On March 9, 2006, the Board of Zoning Adjustments unanimously recommended approval of the variance. Adoption of the Consent Agenda approved a variance for Todd and Heidi Jones to permit a six-foot fence to be located in the front yard. APPROVE RESOLUTION ESTABLISHING OUT-OF-STATE TRAVEL POLICY FOR ELECTED OFFICIALS In 2005, the Minnesota State Legislature passed new legislation applicable to local governments and elected officials providing clarification on out-of-state travel. City Attorney Dave Snyder and City Administrator Mike Ericson have reviewed the City's personnel policy, which does not currently address this issue. Staff has prepared an out-of-state travel policy for Hugo elected officials to comply with Minnesota State Statute. City staff is not aware of any use of state travel by elected officials over the past several years. Adoption of the consent agenda adopted resolution 2006-17 establishing an out- of-state travel policy for Hugo elected officials. APPROVE ANNUAL PERFORMANCE REVIEW FOR FINANCE DIRECTOR RON OTKIN Ron Otkin was hired as the City's finance director on April 3, 1989. Over the past 17 years, Ron has worked thoroughly and diligently to establish a finance department and department head position in the City. Ron recently earned his 12'h GFOA Certificate of Excellence plaque recognizing him as a national