2004.01.20 CC Minutes - Laserfiche WebLink

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City Council meeting of January 4, 2004 Page 4 APPROVE ARCHITECT'S AGREEMENT WITH ESG ARCHITECTS FOR NEW PUBLIC WORKS FACILITY City staff updated Council on the Public Works Building Committee meeting that was held Monday, January 5, 2004. It was the Committee's recommendation that Council accept the revised building and site plan to reduce the footprint from 19,200 sq ft to 16,000 sq ft. City architect Bob Russek from Elsness Swenson and Graham Architects (ESG) reviewed the "footprint" of the proposed facility with Council, and suggested that it would be prudent for the City to proceed with the bidding process because of "timing" for the bid market. Contractor Jim Faulkner, present in the audience, confirmed with Council to go out for bids now. Mr. Russek submitted a draft AIA Architect's Agreement for architectural services for the construction of the new public works building. City Attorney Dave Snyder and staff recommended changes to the agreement, which have been incorporated by the architect. Miron made motion, Petryk seconded, to accept the plans and specifications for the new public works facility, with the two alternates of 3,400 sq ft of equipment bay, and 3,200 sq ft of community room space, and begin the public bidding process. All aye. Motion Carried. Miron made motion, Haas seconded, to approve the AIA Ar6itect's Agreement with Bob Russek from Elsness Swenson and Graham Architects for the new public works facility-, subject to re -view by the City Attorney. Mr. Russek shall be paid an architect's fee of 8% of the construction cost, with a cap of $152,000. All aye. Motion Carried. Tom Jackson submitted a Lot Hold Agreement for Lot 1, Block 1, in the BEIP 5t6 Addition in early 2003. The agreement was not signed by both parties, but nevertheless, was adhered to since Tom included a $500 check to the City. That agreement expired in April 2003, and since that time, staff did escrow the $500 check. With the departure of CD Director John Rask, staff is faced with the expiration of a Lot Hold Agreement with Tom Jackson, and a -newly signed Lot Hold Agreement with Jim Faulkner from Faulkner Construction, who has included a $500 check with the submittal of his agreement. Upon review with City Attorney Dave Snyder, staff agreed that there was no formal Lot Hold Agreement with Tom Jackson, and has subsequently mailed the $500 check back to Mr. Jackson. After staff discussed the issue with Mr. Jackson, Tom agreed with the City's opinion as to the status of the lot. Granger made motion, Puleo seconded, to approve the Lot Hold Agreement with Jim Fauflmer for Lot 1, Block 1,BEIP 5m Addition, to develop a 35,000 sq ft v -shaped commercial center, with phased construction. All aye. Motion Carried.