2003.03.17 CC Minutes - Laserfiche WebLink

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City Council meeting of March 17, 2003 Page 2 APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for March 17, 2003 as presented. APPROVE PERFORMANCE REVIEW FOR FINANCE DIRECTOR (RON OTKIN) Ron Otkin was hired on April 3, 1989 as the City's Finance Director. For the past 14 years, Ron has worked diligently in that role serving the City in a number of responsible duties, including accounts payable, accounts receivable, preparation of the City budget, and tax increment financing. Ron has also achieved professional success by receiving a total of nine GFOA financial awards of distinction. Council is aware that Ron received another award this past year, which singles him out in his profession as one of very few for cities of our size. Ron is an exemplary employee with a high level of professionalism, hard -work ethic, and teamwork attitude. Adoption of the Consent Agenda approved Finance Director Ron Otkin's satisfactory performance review. APPROVE PERFORMANCE REVIEW FOR DEPUTY CLERK (RENEE CUNNINGHAII� Renee Cunningham was hired on April 1, 2002 as the City's new deputy clerk. Renee has proven herself over the past year to be a trusted and dependable member of the City Hall team. She processes building permit applications with an attentive eye for detail, excellent attendance record, and positive team player attitude in City Hall. Adoption of the Consent Agenda approved deputy clerk Renee Cunngingham's satisfactory performance review. APPROVE CONDEMNATION AGREEMENT W/XCEL ENERGY FOR 165m STREET DITCH PROJECT Assistant City Attorney Jinn Lammers prepared a condemnation proceeding stipulation between the City of Hugo and Xcel Energy for an easement, which is necessary to complete the 161h Street ditch project. The stipulation calls for the City to pay the sum of $4,000 to complete Xcel Energy easement work. Adoption of the Consent Agenda approved the agreement so as to avoid the cost, expense, and exposure of further condemnation proceedings with Xcel Energy. APPROVE FEMA GRANT APPLICATION FOR HUGO FRE DEPARTMENT Fire Chief Jim Compton and the Hugo Fire Department would like to make application for annual grant funds through the FEMA (Federal Emergency Management Association) 2003 Assistance to Fire Firefighters Grant Program. The program is a 90/10 to match for departments and service areas the size of Hugo. The FD sees this as an opportunity to assist the City in obtaining much needed equipment with a 90/10 match. Adoption of the Consent Agenda approved the HFD grant application to FEMA. APPROVE AUGUST 16.2003 FOR HOUSEHOLD HAZARDOUS WASTE COLLECTION DAY Washington County Environmental Services contacted Public Works Director Chris Petree to inquire as to the City's interest in hosting another household hazardous waste collection day. For the past two years, the City provided its current facility and site as the location for the county to hold its annual HHHW collection day. The only obligation for the City is that it provides the site and opens the building