2002.04.01 CC Minutes - Laserfiche WebLink

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City Council meeting of April 1, 2002 Page 6 2002 HYDRANT PAINTING CONTRACT Public Works Director Chris Petree contacted five sandblasting/painting companies to provide hydrant - painting services for the City in 2002. Budget Sandblasting and Painting submitted a low bid of $36.80 to $117 per hydrant, depending upon the condition of each hydrant. They provided hydrant -painting services for 93 hydrants for the City in 2001. Staff budgeted $5,000 in 2002 to do approximately 80 to 100 of the City's 250+ hydrants. Council member Granger stated that because of OSHA requirements, it would be cost prudent to contract this work out rather than have the City do the work. Granger made motion, Puleo seconded, awarding the 2002 hydrant -painting contract to Budget Sandblasting and Painting at a low bid of $36.80 to $117 per hydrant. All aye. Motion Carried. CITY HALL LANDSCAPING At its January 21, 2002 meeting, the Council approved the overall landscaping plan for the new City Hall, which was submitted by landscape architect Laurie McRostie from SEH. The City Hall Building Committee, which included Council members Mike Granger, Frank Puleo, City architect Bob Russek, and City Administrator Mike Ericson, reviewed the plan with Laurie McRostie and found that it would accentuate the building and existing topography. Bids for the City Hall landscaping project were opened on Wednesday, March 13, 2002, in the office of SEH in downtown Minneapolis. All three bids that were received were from experienced, qualified, landscape contractors; however the bids that were provided reflected a wide range in price from the low bid of $27,453.00 to the high bid of $42,381.21. This raised a question as to the quality of material that was going to be provided. Contractors were asked to provide additional information regarding sources for plant material and references were called. All contractors guaranteed that they would be providing #1 grade trees; that they were grown in the appropriate conditions for Hugo; and that the specified material was available. The low bidder was not able to supply two of the trees at the specified size. References were generally good for all contractors; however, the middle bidder, Southview Design, received excellent references on both the materials they provide and the work they complete. The low bidder cannot provide all the material specified and they received only adequate references. Therefore, in the spirit of obtaining both an excellent product at a good price, City staff recommended Council award the contract to the middle bidder Southview Design in the amount of $34,164.25. City staff does not recommend awarding Bid Alternate 1- East Rock Garden or Bid Alternate 2 - two-year Maintenance and Warranty at this time. Miron made motion, Granger seconded, to award the City Hall landscaping project to the middle bidder, Southview Design, in the amount of $34,164.25. All aye. Motion Carried. APPROVE ORDINANCE TO ESTABLISH CITY FEES, RATES, AND CHARGES FOR 2002 At its March 18, 2002 meeting, the Council reviewed the City fee schedule prepared by CIT and City staff that includes all City fees, rates, and charges relating to City services. Council accepted the draft fee schedule and agreed to recommend any appropriate changes to staff prior to the next regular Council