2001.02.20 CC Minutes - Laserfiche WebLink

Home

City Council meeting of February 20, 2001 Page 5 purchases, staff has been meeting for the past few months to design, draft, and develop a formalized Capital Improvement Program (CIP). A city's CIP is its single most important tool for managing the development and expenditures for the Capital Improvement Projects, including significant equipment purchases in a one -to five-year period. This planning tool is critical since it addresses those expenditures and purchases beyond those that are normally budgeted for in a city's general fund. Staff researched this issue and discovered the City had in fact put together a one-page, very brief CIP, which did little more than list a number of significant projects and purchases. Since the City's moratorium on new residential development is set to expire on May I e, and with the very limited staff who must work on a number of major planning and land use projects, notwithstanding normal day -today duties, staff sought the endorsement and approval from the City Council for the hiring of Springsted, Inc. to complete the City's CIP. The City's CIP team met with Nick Dragisich from Springsted to outline the scope of services necessary to complete the project. He prepared a proposal that would include work sessions with the City Council to address the City's tax capacity rate impact a CIP would have on the City. City staff recommended Council approve the proposal with Springsted, Inc., at a not -to -exceed range of $7,500 to $10,000 for completion of the City's CIP. Funding for the City's CIP would come from general and utility funds. Miron made motion, Haas seconded, to accept the proposal from Springsted, Inc., for completion of the City's CIP, at a not -to -exceed range of $7,500 to $10,000. All aye. Motion Carried. PROPOSAL TO PAINT LIFT STATIONS AND FIRE HYDRANTS The City has two Smith and Loveless sanitary sewer lift stations that were installed in the early 1970's. These lift stations have failing interior coatings that need to be repaired and recoated. In the summer of 2000, a coating specialist from SEH Engineering inspected the lift stations and prepared specifications for repairing the damaged coating in an effort to obtain a lowest cost to the City. Public Works Director Chris Petree solicited quotations during the winter months. Three coating contractors submitted quotations for the resurfacing of the lift stations and the painting of the hydrants throughout the City, with a low bid from Champion Coating of $5,200 fi)r both lift stations. Staff recommended that Council award the lift station coating contract to Champion Coatings at a price of $5,200. City staff also recommended that the Council award the hydrant painting contract to Budget Sandblasting and Painting at a low bid price of $32-$102 per hydrant depending on the condition of the hydrant. It is estimated that the City will be able to paint approximately one-half of the City's 240 hydrants with the amount budgeted in 2001. Miron made motion, Haas seconded, to award the bid for resurfacing the City's two lift stations to the low bidder Champion Coating at a cost of $5,200 for both lift stations. All aye. Motion Carried. Miron made motion, Haas seconded, to award the bid for painting the City's 240 hydrants to the low bidder Budget Sandblasting at a cost of $32 to $102 per hydrant depending on the condition of the hydrant. All aye. Motion Carried.