1999.11.22 CC Minutes - Special Council meeting

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U NUTES FOR THE HUGO CITY COUNCIL MEETING OF NOVEMBER 22,1999 The Mayor convened the special meeting at 7:00 pm. PRESENT: Barnes, Haas, Leroux, Petryk, Stoltzman City Administrator, Robert Museus City Engineer, Dave Mitchell City Engineer, Tom Angus Maintenance Supervisor, Chris Petree Finance Director, Ron Otkin Fire Chief Joe McMahon FD Training Officer, Greg Burmeister Tom Angus of OSM presented a draft water and sewer rate study to the City Council, projecting sewer and water revenue needs for the next five years, and recommending a proposed fee schedule to fund the system. The Council informed Mr. Angus to finalize the study in accordance with his projections, but also to include a depreciation amount in the fee schedule. Based on major repair and improvement projects proposed for the system over the next five years. Mr. Angus is to provide a final report to the Council at their regular meeting of December 20, 1999. Maintenance Supervisor, Chris Petree, presented his proposed street maintenance plans for the year 2000, including adding gravel to approximately 20,000 feet of municipal road, crack filling 35,000 feet of roadway, seal coating 22,000 feet of roadway, and striping 60,000 feet of roadway. The total estimated cost for the street maintenance in 2000 is between $124,000 and $139,000, which is included in the City's draft 2000 budget. Mr. Petree expressed a need to consider reconstruction of certain roadways along Bald Eagle Lake and the City's downtown area, which are in a state of severe distress. He also indicated a desire to purchase a mower/snowblower for roads and ground maintenance at an approximate cost of $17,300 in the year 2000 or 2001. Fire Chief Joe McMahon, discussed the Fire Department's proposed 2000 budget with the Council. The Chief stated that the FD's extraction equipment (Jaws of Life) recently broke at the Department was distracting an individual from a car at an accident scene. The Department will need to buy a replacement tool in the near future at an estimated cost of $20,000. He also stated that the FD has a need for a "telesquitter" vehicle to handle the industrial buildings being constructed, to provide quicker knock -down time for fires and improve firefighters' safety. This piece of equipment can serve as a pump -truck and tanker truck for the Department. Finance Director, Ron Otkin, then discussed the draft year 2000 budget with the Council. After discussion, Mr. Otkin was directed to add $20,000 to the budget for a "Jaws of Life". The funding for this equipment will come from the City's capital improvement reserves. The community development budget is to be reduced by $50,000 to reflect that additional personnel will not be needed until about the middle of next year. A new depreciation fund for replacement of FD equipment is to be started with the $50,000 removed from the community development budget. At approximately 10:25 pm, Barnes made a motion, Petryk seconded, to recess the meeting until 4:00 pm on November 24, 1999 to meet with executive search firms being considered to assist the Council in the selection of a new City Administrator. All aye. Motion Carried. Robert Museus, City Administrator