2016.08.15 CC Packet - Laserfiche WebLink

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(1). Eligibility for Trustee Positions. A member seeking a Trustee position shall have a minimum two (2) years membership with the Association. (2). Filing for election. Any member wishing to hold an elected position on the Board of Trustees, and meets the requirements set forth herein, shall forward a letter of intent to the Secretary of the Association 30 calendar days prior to the election at the annual meeting. A listing of open position(s) will be posted no more than 45 calendar days prior to the elections at the annual meeting. (3). Nominations. Nominations will only be allowed in the event the Secretary has not received any letters of intent for an open position(s). (4). Elections. Any member eligible for a Trustee position shall be elected by a majority vote, by ballot, at the annual meeting of the Association. If more than one name is marked on any one ballot. The ballot will be discarded and not count. The President will announce the total number of ballots handed out, once voting has concluded, the president will announce the total number of ballots collected, the total number of ballots that have been discarded, and the total number of votes received for each candidate. Section 6.2. Terms: The terms of office of the general trustees and the officers shall be paired as follows: The two (2) general trustees; the President and The Treasurer; the Vice President and the Secretary. The term of the officers and general trustees shall be 3 years. The terms shall be staggered so that one pair shall be elected at each annual meeting. If a vacancy occurs during the term of office of any elected officer or general trustee, the general membership shall elect a member of the Association to serve for the unexpired term of the vacated position at the next regular or annual meeting of the Association. Section 6.3. Removal of Trustees: A general trustee or officer may be removed for cause. Cause for removal shall include, but shall not be limited to, the breach of the duties as set forth in Article VII of these bylaws. One or more of the trustees or officers may be removed at a meeting of the Association which has been called for that purpose by two-thirds (2/3) vote of the Association membership. Notice of the meeting at which removal is to be considered, shall be given to each member and shall include the purpose of the meeting. The general trustee or officer shall be furnished with a written statement via registered mail with return receipt of the particular charges at least 15 days before the meeting is to be held. At the meeting, the general trustee or officer shall be given an opportunity to be fully heard as to each charge. If a general trustee of officer is removed, a replacement shall be elected at the next regular or special meeting of the Association, and such replacement shall serve out the unexpired term of the removed general trustee or officer. Section 6.4. Fiduciary Duty: The members of the board shall act as trustees with a fiduciary obligation to the members of the Association, to the City of Hugo, and to the State of Minnesota.