2017.02.06 CC Packet - Laserfiche WebLink

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MINUTES FOR THE HUGO CITY COUNCIL GOAL SETTING WORKSHOP TUESDAY, JANUARY 17, 2017 6:30 P.M. Weidt called the meeting to order at 6:36 p.m. PRESENT: Haas (via Skype), Klein, Miron, Petryk, Weidt ABSENT: None STAFF PRESENT: City Administrator Bryan Bear, Public Works Director Scott Anderson, Finance Director Ron Otkin, Accounting Clerk Anna Wobse, Planner Rachel Juba, Community Development Assistant Rachel Leitz, and City Clerk Michele Lindau Goals for 2016 City Administrator Bryan Bear provided some background on past discussions regarding some budget items, and he reviewed the 2016 goals saying he feels progress has been made. Updates from Commissions Bear explained the major goal of the Planning Commission for 2017 and into the year 2018 will be the Comprehensive Plan update. A joint meeting will be scheduled for the end of February. The Parks Commission goals focus on trails, with the park on Irish Avenue and Lions Park being seen as equally important for development. The EDA goals focus mainly on helping spark the downtown area. The Historical Commission will continue doing what they are doing but are interesting in pursuing further discussion on the Hopkins Schoolhouse to make a decision on what the fate of the building should be. Long Range Goal Discussion Bear worked with staff to develop a list of many projects and items that are not a part of any financial plan, but meant to provide topics for consideration. A lot of what is done will be dependent on what level of service the City should provide. Buildings and Equipment: Bear explained that the Fire Department roof has been discussed in the past, and there is failing heating and cooling equipment to consider. It is not in the budget and we need to start preparing for building maintenance and create a fund for it. The Public Works Department will, at some time, need to be expanded. The Sheriff Department currently works out of the building, which has created more space needs for office and vehicles, and there is the question of whether the City should partner with the Washington County Sheriff's Department to share costs. Bear also posed the question of whether the City's community spaces were adequately serving the public. The City buildings need security upgrades and, with the elimination of paper files, there needs to be a way to display electronic data to the public at the front counter at City Hall. Another thing to consider was upgrades in technology for the Oneka Room and Council Chambers. There are equipment needs by the Fire Department and Public Works, and there has been a need in the past, and is expected in the future, for a passenger van. Recommendations by Bear for Council