2018.03.19 CC Packet - Laserfiche WebLink

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BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON MARCH l9, 2018 DA Approval of Minutes for the March 5, 2018 City Council Meeting Staff recommends Council approve the minutes for the Hugo City Council meeting on March 5, 2018, as presented. F.1 Washington County Veteran Service Officer Lon Pardun Washington County Veteran Service Officer Lon Pardun will present an overview of the services provided to County Veterans through the Veteran Service Office and answer any questions the Council may have. F.2 Hugo Fire Department Annual Report Hugo Fire Chief Kevin Colvard will provide the Department's annual report for 2017. F.3 North Memorial Annual Report Manager Rob Almendinger, Supervisor Shawn McDonough and Director Rick Wagner from North Memorial will present the annual report on ambulance services provided to Hugo in 2017. G.1 Approval of Claims Staff recommends Council approve the Claims Roster as presented. G.2 Approve Annual Performance Review for Finance Director Ron Otkin Ron Otkin was hired as the City's Finance Director on April 3, 1989. For the past 29 years, Ron has conducted duties related to the City's Finance Department which includes the annual preparation of the City's budget as well as financing of public improvement projects and accounts payable and accounts receivable. City Administrator, Bryan Bear, recommends Council approve the annual performance review for Finance Director Ron Otkin. G.3 Approve Special Event Permit for Yobbie and Whitaker Wedding on August 18, 2018 Wedding Planner Rita Swanson has applied for a Special Event Permit for the wedding of Erika Yobbie & Grant Whitaker at their home at 7195 137th Street North. Special Event Permit are typically not required for weddings; however, the applicant is requesting to use the Hanifl Fields parking area for vendor parking during the event. Staff recommends Council approve the Special Event Permit for the Yobbie/Whitaker wedding on August 18, 2018. GA Approve Finance Coordinator Position in the City's Finance Department Finance Director Ron Otkin has begun work on a transition plan for when he retires by establishing a Finance Coordinator mid-level position. This position would involve supervising of clerks in the department and becoming familiar with the duties of the Finance Director.