2018.05.07 CC Packet - Laserfiche WebLink

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N.s '� � •CITY OF Special Event Permit - Memorandum To: Hugo City Council From: City Clerk Michele Lindau Date: May 1, 2018 for Council Meeting on May 7, 2018 Re: Technicolor Run on June 9, 2018 1. BACKGROUND: Children's Performing Arts has submitted a Special Event Permit application for approval of a 5K Color Run on Saturday, June 9, 2018. This event requires a Special Event Permit approved by Council because the event is expected to draw between 150-200 participants and will include the use of City property and trail. 2. DESCRIPTION OF EVENT: The Technicolor Run is a fund-raising community event for Children's Performing Arts. The run will be on the Hardwood Creek Trail and begin and end at Lions Park. Registration will take place under the pavilion at the Park, and the race will begin east of the tennis court in the gravel parking lot around 9 a.m. The intersection of Fitzgerald Avenue/Upper 1461h Street will be temporarily closed so runners can safely access the trail on the south side of the City Hall building and enter onto the Hardwood Creek Trail. Adult crossing guards will be at intersections along the trail to direct runners, and there will be color stations along the route where participants are sprayed with a non -toxic water-soluble color. Water will be available along the route for runners and snacks will be available at the finish. This Color Run is being held in conjunction with Hugo Good Neighbor Days, and the applicant has worked closely with the Lions Club on the details of the event. The run is anticipated to be concluded by 10:30, prior to the beginning of the Good Neighbor Days Parade at 11:00 a.m. 3. REQUIREMENTS: The applicant has provided the City the completed permit and permit fee. In accordance with this permit, the applicant shall conduct the event as described herein and meet the following conditions: