2018.07.02 CC Packet - Laserfiche WebLink

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G.11 Approve Replacement of Seasonal Public Works Worker At its May 7, 2018, meeting, Council approved the hiring of five seasonal employees for summer work in the Public Works Department. One position has become vacant due to the employee's health issues. Public Works Director Scott Anderson is recommending Council authorize staff to hire a replacement for his position. G.12 Approve 2019 Salary Matrix and Mid -Term Salary Adiustments Each year the Finance Department compares our salary matrix to other metro area cities as well as to economic gauges, such as the Consumer Price Index. Based on the most recent analysis the Finance Department is recommending adjusting the matrix by 3% and adding Pay Grades 13 and 14. Also, based on a recently completed employee evaluation, the City Administrator is recommending moving the City Clerk to Pay Grade 8 Step 4 of the 2018 matrix. In addition, the Mayor and City Council conducted the annual performance evaluation of the City Administrator and are recommending moving his position to Pay Grade 13 Step 5 of the 2019 matrix. Both pay grade adjustments will be effective for the pay period beginning 06/25/18. Staff recommends approval of the proposed 2019 Salary Matrix and Mid -Term Salary Adjustments. I.1 Update on Local Assessor Search At its June 18, 2018 meeting, City Administrator Bryan Bear provided a recap of the City's search for a local assessor since the resignation of Dan Raboin. Staff had sent out another Request for Proposals (RFP) with a due date of June 29, 2018, and has received none to date. Bear recently met with Washington County regarding contracting services through them. Staff has provided a copy of their draft contract in the packet and will provide, at the meeting, any RFPs the City may receive. Staff will provide an update to the Council and request direction. I.2 Update on Gravel Roads Workshop At the June 18, 2018 City Council Work Session on gravel roads, Bryan Bear, Mark Erichson, Scott Anderson, and Michael Rief (WSB Construction Services/Design-Build Group Manager) provided information related to results of a roadway forensics analysis on our poor performing gravel roads as well as providing a recommended course of action to correct these roadways. Staff will lead a discussion on items related to our overall gravel road maintenance practices moving forward and summarize the plan to address corrections for the poorly performing gravel roads. I.3 Update on Hopkins Schoolhouse At the Historical Commission meeting on June 19, 2018, Chair Cynthia Schoonover provided the Commission an update on the Hopkins Schoolhouse, and there was discussion regarding the next steps. Staff will provide Council an update and recommends Council approve formation of a committee to work on items related to the Hopkins Schoolhouse. LA Update on the Yellow Ribbon Network Council Member Chuck Haas and Phil Klein will report to Council on the Yellow Ribbon Network activities held recently.