2018.07.02 CC Minutes - Laserfiche WebLink

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Hugo City Council Meeting Minutes for July 2, 2018 Page 6 of 8 residence based on past experiences and the support shown by Commissioner Miron. Haas made motion, Petryk seconded, to approve entering into an agreement with the County for Assessor Services. Snyder clarified that the motion was made subject to minor modifications made by staff. Miron clarified that the City would maintain the Local Board of Review and Equalization, and he asked staff to find a way to communicate this change to the residents. All Ayes. Motion carried. Update on Gravel Roads Workshop At the June 18, 2018 City Council Work Session on gravel roads, City Administrator Bryan Bear, City Engineer Mark Erichson, Public Works Director Scott Anderson, and Michael Rief (WSB Construction Services/Design-Build Group Manager) provided information related to results of a roadway forensics analysis on the City's poor performing gravel roads as well as providing a recommended course of action to correct these roadways. Mark reviewed the history of the issue and the evaluation process and provided information on what it would take to correct the issue. The aggregate structure needed cleaned up and the dust management needed to be modified. Some of the slopes needed to be increased, and there needed to be compaction in the blading process. Three options Mark provided were to do nothing, remove and replace the poor soils, or reclaim the material and blend in more aggregate to dilute the problem material. He explained the reclaiming process would be to blend the appropriate Class 5 material into the top ten inches of aggregate material. This could be tested on 1.67 miles including Ingersoll Avenue, 175th Street, Inwood Avenue, and 180th Street. The southern 500 feet of Ingersoll could be tested with removing and replacing 4-6 inches of gravel. The estimate for the project was approximately $25,000 plus City staff time and traffic control. The cost to reclaim the remaining 5.5 miles in 2019 would be $36,000 plus the cost of compaction rental of $3,000. Mark discussed with Council different equipment for compaction, the testing for gravel specifications, and the need to balance rain events with dust control. Klein made motion, Miron seconded, move forward with the project by authorizing staff to get quotes and communicate with residents. All Ayes. Motion carried. Update on Hopkins Schoolhouse At the Historical Commission meeting on June 19, 2018, Chair Cynthia Schoonover provided the Commission an update on the Hopkins Schoolhouse, and there was discussion regarding the next steps. City Administrator Bryan Bear provided the Commission's recommendation to the Council at their March 19th meeting. The recommendation the Council approved was to patch the hole in the roof, pursue listing on the Historical Register, and evaluate a public-private partnership. Bear explained that staff had since contacted a local contractor who evaluated the roof condition and determined it was not repairable and needed to be replaced. The City's Building Official